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Florida Comprehensive Assessment Test (FCAT) Retake Administrations 2011-12 Student Assessment & Research (754) 321-4250 ANY REFERENCES TO RECYCLING MATERIALS SHOULD NOT BE INTERPRETED AS PERMISSION TO REUSE THEM. 1
New in 2011-2012 • Computer Based Testing (CBT) now
mandatory for most tests • Increased security measures: Student Pledge, Test Administrator Prohibited Activities Agreement & Seating Charts • TestHear Software to be used for Large Print, Color Contrast, Zoom, Screen Reader and Assistive Devices. Separate ePat for each TestHear test form 2
Reminders for 2011-12 • READ TEST ADMINISTRATION MANUAL • Presentation about using TestNav to set up
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and test via computer is located here: flassessments.com/training FCAT Administration Record and Security Checklist available online at PearsonAccess.com/fl Inappropriate actions may result in test invalidations / loss of teaching certification Students must take the ePat practice test before taking a Computer Based Test (CBT)
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Reminders for 2011-12 • Invalidation for students in “possession” of
electronic device. Even if they are turned off or not in use • If a student begins a test and leaves campus without finishing, he or she will NOT be allowed to complete that test • Emphasis on ensuring students are not copying answers. FDOE investigation process is much more thorough.
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2011-12 Fall FCAT Retakes- Who Tests? Test
FCAT Reading Retake "1.0"
FCAT Reading Retake "2.0"
FCAT Mathematics Retake
Who Takes It? 12th grade Reading Retake Students Adult Reading Retake Students
11th Grade Reading Retake Students
Form Session at Length Pape 1 r or Untimed CBT session
CBT Only
2, 3 hour sessions over 2 separate testing days
CBT Only
1 Untimed session
Grade 10 Retained Math Retake Students 11th & 12th Grade Math Retake Students Adult Math Retake Students
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Administration Schedule Reading and Math (1.0) • Fall Administration Oct. 10th-14th
for Reading Paper Based and 10th-21st for CBT Reading (opt-in) and Math • NO TIME RESTRICTIONS FOR Reading 1.0 and Math 1.0 Retakes. May not extend beyond the end of the day. 6
Administration Schedule Reading (2.0) • Fall Administration October 10th-21st
for CBT Reading 2.0 • FCAT Reading Retake 2.0 will be administered in two 3 hour (half day) sessions over 2 days. • Students will be assigned to one test session in TestNav which is broken in two parts by the seal codes. • A seal code will be used to “unlock” the second session 7
Administration Accommodations • Read Appendix A for comprehensive Test
Accommodations • Eligible Students
ESE students with current IEPs 504 students ELL (LEP) students
• Accommodations should be the same or nearly the
same as those provided to the student on a regular basis • Accommodation arrangements should be made in advance and must not interfere with testing of other students • Paper Based Reading Retake 2.0 Accommodations students must be monitored to make sure they do not skip into the second session. 8
TestHear and Accommodations Codes for CBT
Large print, zoom, color contrast, screen reader & assistive devices for CBT students will be via TestHear software Accommodations provided (Instructions for recording accommodations are provided in the Fall 2011 Accommodations Guide) For ESE/504 students: 1-FP = Flexible Presentation; 1-FR = Flexible Responding; 1-FSC = Flexible Scheduling; 1-FSE = Flexible Setting; 1-AD = Assistive Devices For ELL students: 2-FSC = Flexible Scheduling; 2-FSE = Flexible Setting; 2-AHL = Assistance in Heritage Language; 2-ADI = Approved Dictionary
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Test Materials For CBT Students • Calculators • Mathematics Reference Sheets
(must make copies) • Mathematics Work Folder (CBT) • Authorization ticket • Pencil 10
Authorization Ticket CBT • For computer-based testing: • Student Authorization Tickets (secure materials)
Session/Test/Location Student Name/Date of Birth/Student ID (partial) Student Signature Line URL/Login ID/Test Code (password)
Students need a pencil or pen to sign their tickets. If the Last Name, First Name, or ID number is incorrect, the student must not use the ticket. • If the Date of Birth is the only incorrect field, the student may use the ticket and the birthdate can be updated after testing with the student database manager. • Hand out the day of testing and collect immediately11 after the close of testing • •
Test Materials For Paper Students Paper • Reading SSS (1.0) Retake Test and Answer Book • #2 Pencil
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Preidentified Student Labels Reading Retake 1.0 Paper 1. Verify the student is still enrolled in your school and is to be tested. Securely discard labels for students not to be tested. 2. Verify that the student name, student ID number, district number and school number on each label is correct. Labels without this correct information should NOT be used. 3. If any other information is incorrect, you may use the label, however make sure the correct information is updated in TERMS before the next FCAT administration. 4. Check that no required information is missing. If so, hand grid any missing information. 13
Affixing Labels
• Carefully and legibly, affix the label in the box that reads PLACE STUDENT LABEL HERE on the student test and answer book. • Do NOT remove labels once they have been affixed. • Do NOT affix a label over another label. 14
Test Materials for Test Administrators for CBT & PBT CBT and PBT: • Required Administration Information • Test Group Code • FCAT Required Seating Chart • Seal Codes (Reading Retake 2.0, 2nd session only) • FCAT Security Log 15
FCAT Required Administration Information Also known as the FCAT Administration Record / Security Checklist or Session Roster for CBT, this is filled out by the school coordinator or test administrator and must include:
list of students assigned to testing room record of students who actually participate in testing each day list accommodations record of invalidated tests record of security numbers used (paper only) form/form Group Type (Accommodations CBT) signatures of when secure materials are returned Test Group Codes 16
Form Group Type CBT Form Name in PearsonAccess Lrg Prt Zoom Col Con Scr Rdr Lrg Prt + Col Con Lrg Prt + Scr Rdr Lrg Prt + Col Con+ Scr Rdr Zoom + Col Con Zoom + Scr Rdr Zoom + Col Con + Scr Rdr Col Con + Scr Rdr Assistive Devices
Accommodations Offered Large Print Zoom Color Contrast Screen Reader Large Print and Color Contrast Large Print and Screen Reader Large Print, Color Contrast, and Screen Reader Zoom and Color Contrast Zoom and Screen Reader Zoom, Color Contrast, and Screen Reader Color Contrast and Screen Reader Assistive Devices 17
Security Numbers PBT • Security Numbers consist of a 9-digit • • • •
number followed by check digit (ie -1) Track materials at all times using the security numbers Count materials each time they change hands Record information on the FCAT Administration Record/Security Checklist Test Administrators should IMMEDIATELY report any missing materials to the School Coordinator 18
FCAT REQUIRED SEATING CHART CBT AND PBT
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FCAT SECURITY LOG
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Test Security Policies and Procedures DO NOT: • Give examinees access to test questions prior to testing • Copy, reproduce, or use in any manner inconsistent with test security the student test book • Coach examinees during testing or alter or interfere with examinees’ responses • Make answer keys available to examinees • Fail to follow security procedures and test administration directions • Fail to account for test materials before, during, and after testing
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Test Security Policies and Procedures DO: • Read Test Security policies and Procedures in the manuals • Read Florida Test Security Statue and Rule – Appendix B • Have all appropriate testing staff sign the FCAT Administration and Security Agreement found in Appendix C and the Test Administrator Prohibited Activities Agreement
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Security Agreement & Test Administrator Prohibited Activities Agreement • Required forms for 2011 Retake:
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INVALIDATION CONCERNS Prior to testing, make sure students understand the following policies: • Electronic Devices Policy: If students are found with ANY electronic device during testing, their tests will be invalidated. • Leaving Campus: If students leave campus before completing the test (for lunch, an appointment, illness, etc.), they WILL NOT be allowed to complete the test. • Student Pledge: If students are caught cheating or irregular answer patterns are detected during scoring, their tests will be invalidated. 24
AVOID INVALIDATIONS • Seat students with more than 3ft of space • •
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between them Avoid Testing in Auditoriums Practice Active Administering/ Proctoring. Walk around the room to ensure students are working alone Use dividers for Computer based testing Every classroom and session must have separate Seating Charts and Required Administration Information Collect Electronic Devices before testing
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Test Invalidations PBT Grid the DNS bubble and document if any of the following occurs: 1. The document is defective and USED 2. A student’s name, ID number, district number, OR school number is INCORRECT on a label affixed to a USED document 3. A student label has been placed over another student label on a USED document 26
Test Invalidations PBT and CBT
Grid the DNS bubble or invalidate in TestNav if any of the following occurs: 4. A student is found with an electronic device during testing 5. The student is cheating or is disruptive during testing 6. A student becomes ill and is unable to finish, OR a student is not allowed the correct amount of time to finish After marking the test complete in TestNav follow the invalidation instructions on pages 92-93 in the Fall 2011 FCAT Retake CBT Administration Manual
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Do NOT Invalidate 1. Student withdrew before testing 2. Student absent during entire testing window 3. UNUSED Test and Answer Book is defective 4. Incorrect Pre-ID Label is affixed to an UNUSED Test an Answer Book(Do NOT attempt to remove the affixed label).
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Return these items with NOT TO BE SCORED materials. 28
Proctors • One additional proctor for every 30 • • • •
students in a PBT room One additional proctor for every 25 students in a CBT room Serve as “Administrative Assistants” Must sign FCAT Test Administration and Security Agreement Must sign FCAT Security Log 29
Missing Materials • Initiate a thorough investigation • IMMEDIATELY contact Student
Assessment & School Performance at (754) 321-4250 • Principal must generate a letter of explanation on school letterhead • Email letter to Director of Student Assessment & School Performance, cc to Area Superintendent, within 2 days 30
Test Administrator Responsibilities CBT and PBT Before Testing • Read the manual(s) where applicable (FCAT 2011 CBT and PBT Manuals and Accommodations Guide) • Attend training • Sign FCAT Test Administration and Security Agreement and Test Administrator Prohibited Activities Agreement • Prepare room for testing • Prepare test materials • Display test group code
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Test Administrator Responsibilities CBT Before Testing • Ensure that each student taking a CBT has taken the EPAT practice test • Remind students to submit their tests but not to exit TestNav upon completion of the Computer Based Test • Ensure that the School Testing Coordinators has set up and started the testing sessions in Pearson Access. 32 32
Test Administrator Responsibilities CBT and PBT
Materials Needed Before Testing • Ensure that your School Testing Coordinator has provided you with: Session Rosters/Administration Records/Security Checklists FCAT Required Seating Charts Test Group Codes CBT Only Student Authorization Tickets an option for collecting materials Mathematics Work Folders Seal Codes (session 2 of Reading 2.0 only) to 33 provide to the students
Test Administrator Responsibilities CBT and PBT During Testing • Distribute materials • Read scripts VERBATIM • Maintain test security • Actively supervise the test administration
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Test Administrator Responsibilities CBT
During Testing• Ensure that no student is looking at another student’ s computer monitor or using the computer to assist in the assessment • Note the accommodations provided on the Required Administration Information • If a student logs out for any reason (lunch, break, etc...) a staff member must resume their session in Pearson Access. 35 35
Cannot Login to TestNav Prior to testing: Ensure that the appropriate link, username and password has been indicated in TestNav per the Student Authorization Ticket If you receive an Early Warning System (EWS) message, follow the prompts to resolve that issue. During testing: If a student is kicked out or logs out of a test at any time a staff member must resume their session in Pearson Access. The student may resume testing at any work station that has TestNav installed on it. 36 36
Test Administrator Responsibilities CBT and PBT After Testing • Collect test materials • Notify School Testing Coordinator of any missing materials • Check DNS & UNDO bubbles • Remove/Collect Reference Sheets, Math Work Folders and Authorization Tickets • Complete FCAT Security Log, FCAT Administration Record / Security Checklist and FCAT Required Seating Chart • Group materials using cover sheets and return all materials to School Testing Coordinator • Complete Comment Form 37
School Assessment Coordinator Responsibilities CBT and PBT Before Testing • Read the manuals (CBT, PBT and Accommodations Guide) & view training • Sign the FCAT Test Administration and Security Agreement • Receive & inventory test materials Email
[email protected] for additional materials Prepare Admin Records/Security Checklists and FCAT Required Seating Charts
• Track Security Numbers • Assign and train Test Administrators & Proctors • Ensure implementation of Administration
Accommodations
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School Assessment Coordinator Setting Up TestNav Before Testing • Pre-id information has been uploaded to your Pearson Access accounts • Specific instructions for assigning students, creating sessions and Authorization tickets are located in the Fall 2011 CBT Manual • Pearson has posted a detailed training here: http://flassessments.com/training • Make sure the Last Name, First Name and SID is correct. 39
Test Administrator Responsibilities CBT and PBT During Testing • Supervise test administration • Maintain test security • Ensure FCAT Security Log and FCAT Administration Record / Security Checklists and FCAT Required Seating Chart are completed properly • Supervise make-up administrations • Monitor and resume CBT sessions 40
School Assessment Coordinator Responsibilities After Testing • Collect test materials • Notify Student Assessment & School Performance of any missing materials • Separate test materials as directed • Check DNS & UNDO bubbles • Complete, Copy, and File FCAT Security Logs, FCAT Administration Record / Security Checklists and FCAT Required Seating Chart • Hold Authorization Tickets, Reference Sheets and Work Folders until after scores are released. • Check Comment Forms 41
School Assessment Coordinator Responsibilities After CBT Testing • Move or mark complete those students who did not show • Close out sessions and/or arrange for makeup testing within TestNav • Note Accommodations in TestNav • Detailed instructions for completing these activities in the Fall 2011 CBT Manual and Accommodations Guide 42
Packing of To Be Scored and Not To Be Scored Materials • Complete a Retake Document Count Form for each • • • •
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grade level Complete Paper Bands Package TO BE SCORED Test and Answer Books Prepare NOT TO BE SCORED materials Follow special instructions for return of Large Print and Braille Materials Put the original FCAT Security Logs, FCAT Administration Record / Security Checklists and FCAT Required Seating Chart in the District Coordinator Only box. Retain copies at your school. Retain Authorization Tickets, Reference Sheets and 43 Work Folders on site until scores are released
Packing Diagram Page 64 of the 2011 Fall FCAT Retake Manual
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Material Return Return three sets of materials on Monday October 17th, 2011: 1. RED label boxes containing
TO BE SCORED materials 2. YELLOW label boxes containing NOT TO BE SCORED materials 3. District Coordinator ONLY box with no label (hand write on box-District Coordinator Box) 46
Contact Information If you have any additional questions or concerns, please contact Student Assessment & Research at (754) 321-4250. 47
