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ancoraDocs INVOICES – THE IDEAL AUTOMATED SOLUTION
Let ancoraDocs Invoices help you manage processing costs, improve data accuracy and streamline your Accounts Payable system. With packages ranging from as low as 1,000 invoice pages per month to unlimited volume (no setup required), ancoraDocs Invoices provides Accounts Payable automation at great savings.
A company with $1 to $10 million in annual sales can receive between 3,000 and 10,000 invoices yearly. At $1 billion or more in annual sales, that number can balloon to tens, if not hundreds of thousands of invoices per year. The financial impact associated with such volumes of invoices is staggering when considering a processing cost of $12 to $35 per invoice! Our system is priced right for any volume and budget.
IMPROVE EFFICIENCY, STREAMLINE A/P OPERATIONS With ancoraDocs Invoices you can: • Speed up invoice data entry, while reducing manual labor • Improve database accuracy. (data obtained by ancoraDocs Invoices is typically more accurate than manual keying) • Gain better control over your cash flow Based on the solid foundation of ancoraDocs Enterprise, the fourth generation in form processing and automated data entry software, ancoraDocs Invoices is arguably the fastest and easiest to operate invoice processing system available.
CUSTOMIZE SERVICES TO MEET SPECIFIC NEEDS Customers can take advantage of ancoraDocs Enterprise’s technologically advanced foundation and apply it to other needs, such as: • Conference registration • Financial application • Loans • Inventory control • Security and warranty registration forms • Purchase orders • Human Resource documents • Incoming invoices ancoraDocs even has its own built-in, no cost API. Integrators, resellers or users may apply it to create custom functions (validation, routing, custom function keys), or integrate ancoraDocs into other ECM and ERP applications. Call us today to see how we can help you achieve the functionality you need without the extra costs you don’t.
ancoraDocs Invoices automates processing with or without templates (structured or unstructured forms). It also extracts data and transfers it to a database ‘out of the box’. Advanced Image & Data Capture Solutions
ancoraDocs INVOICES TECHNICAL SPECIFICATIONS SYSTEM CHARACTERISTICS Architecture
Stand-alone, or scalable, networked system
EX systems
Invoices: unlimited number of invoice pages (no click charge)
PL systems
Invoices: up to 1,000, 2,000, 3,000, 5,000, 7,000, 9,000, 13,000, 15,000 invoice pages per month (no click charge beyond purchase price)
Form Volume Modules
Non-invoices: unlimited number of supported forms other than invoices, Application & form set-up, capture, processing, data verification, system & user management, operation and performance monitoring
Station Expansion
Practically unlimited number of Capture, Processing, and Data Verification stations can be added and managed on the same network
Included Modules and Functions
SemiDocs for semistructured form processing (moving fields, etc.) TableDocs for automated reading of table line items and validation AutoDocs for automated unknown form ID and reading
GUI Language
English; including tutorials and on-line, context sensitive help
System & User
Unlimited number of users (also concurrent); user-dependent privilege assignment Management Performance management and detailed report generation capability Monitoring of system events, queues, and logs
Programmable System API
Supports system customization: validation rules, assigned function keys, events, modified GUI, and use in integration
APPLICATION CHARACTERISTICS Recognition Types
ancoraDocs: OCR/ICR/OMR/Bar Code (1-D , 2-D)/Patch Code Invoice processing: OCR/Barcode
Recognition Technology
Multiple recognition engines vote separately for machine printed and handwritten characters; integrated use of dictionaries
Invoice Recognition
Patent-pending invoice understanding technology searches for data elements and requires no form templates
OCR-On-CliQ
One click data completion and template creation
OCR Languages Invoices Non-invoices
English (US, UK, Canada, Australia, NZ), Spanish, German, Greek 27 languages, including English, German, Spanish, French
Form ID
Advanced ID technology supports virtually unlimited number of forms
Concurrent Applications
Multiple systems can be set up to support different applications, projects and customers
DATA CHARACTERISTICS Image Inputs
Disk files and direct job oriented scanning
Image Formats
TIFF Uncompressed, Group 3 & 4, BMP, JPEG, PDF, grayscale
Scanner Input
Direct scanning from any TWAIN compatible scanner Automated Document Feeding and duplex scanning are supported
Resolution
Recommended: 300 DPI; Supported: 200 DPI to 300 DPI
Image Size
Up to legal size in portrait or landscape (or 8,000 x 8,000 pixels)
Data Export Formats
Standard: Access®, SQL Server® and Express, Oracle®, XML, CSV Custom: databases supporting custom connection string integration
Image Export Formats
TIFF, PDF, Searchable PDF
SYSTEM REQUIREMENTS Operating System
XP (SP2) / Vista / Windows 7, 8, 10 / Server 2003, 2008, 2012
CPU
Pentium IV or higher
Memory
OCR: 2Gb RAM or larger; Other stations: 1Gb RAM or larger
Disk Space
500Mb of available disk space or more per station (1Gb for server)
Scanner
TWAIN USB compatible scanner (required for direct operation)
ancoraDocs INVOICES ADVANTAGES & BENEFITS • Setup new customers and systems in hours. • Unique Auto-Find module automatically learns and locates data fields on invoices and other forms. • Easily customizable for integration and posting with any A/P or ERP system. • Advanced data capture solution that supports 27 different languages. • AP Module supports preset configurations for Invoices in 13 different International countries. • Use of unique custom algorithms for automatic self learning. This allows fast set up of previously unseen invoices, documents, and their variations, for on the fly capturing of data during normal daily operations to achieve the most rapid ROI. • Clean and simple scanning interface that allows operators to keep up with high speed and low speed scanners in the same environment. • Capture documents on demand from virtually any input device in any location. Import from email, files on the network and faxes. • Automatically monitor folders for newly scanned images. • Available Application Programming Interface (API) functions. • Patented Document Classification Engine. • Configurable views, e.g. thumbnails, multiple page viewing, etc. • Database Lookups and Validation - Purchase Orders, Supplier Identification, Work Orders, etc. • Multiple recognition engines vote separately for machine printed and handwritten characters. • Integrated use of dictionaries. • Patent pending One-‐Click data completion. • Form ID and Advanced ID technology supports virtually an unlimited number of forms. • Concurrent systems can be set up to support different applications, projects and customers. • Built in image pre-‐processing. • Configurable system level document separation. • User level document reorder capabilities. • Automatic data validation. • Full-‐Text Indexing. • Self-‐Learning Capabilities. • Column recognition, with cross validations and reconciliations.
Advanced Image & Data Capture Solutions
Corporate Office: 3914 Murphy Canyon Rd. Suite A170 San Diego, CA. 92123
[email protected] www.ancorasoftware.com (844) 6-ANCORA (626-2672) UK Office: Unit 5 Marchmont Gate Hemel Hempstead HP2 7BF 01442-412424
