Transcript
Mid-Maryland Baptist Association BLOCK PARTY TRAILER POLICIES & PROCEDURES WHAT IS IT USED FOR AND WHO CAN USE IT? The Block Party Trailer is a ministry provided by the Community Impact Team of the Mid-Maryland Baptist Association. Block parties and community events provide a great opportunity for churches to minister to their communities, improve their image in a community, increase prospects, have fun with the un-churched, and provide a variety of platforms to share the Gospel. MMBA churches should have Liability Insurance of $300,000; a certificate of insurance is not required.
HOW DO I RESERVE IT? You can reserve the trailer by calling the association office at 410-549-7156 or using our online reservation form. Go to www.wecare.org; click on Resources; click on MMBA Calendars; select drop down arrow on the right side that says “All Interest Groups” and click on “Vans/Block Party Calendar”; select Reserve Vans or Trailers and complete the form. Make sure you click on “submit reservation” when you are finished.
HOW MUCH DOES IT COST? MMBA churches:
$50
Deposit
$150
THE $150 DEPOSIT IS REQUIRED PRIOR TO PICKING UP THE TRAILER. This must be a separate check. You will get your deposit back when the trailer comes back in the same condition as when you picked it up. If it comes back in a disarrayed state you will NOT get your deposit back. If it has missing or broken items your deposit will cover the replacement fee and the rest will be returned to you.
ARE PERMITS NECESSARY? Permit requirements vary according to your location. municipality for the particulars in your area.
The best rule of thumb is to call your local
WHERE IS THE TRAILER HOUSED? It is kept in the parking lot of Gethsemane Baptist Church at 14135 Burntwoods Road; Glenwood, MD. Michelle Mackall is the point of contact. You may reach her in the office at 410-549-7156 or 443-340-5720. She will go over procedures with you and answer any questions you may have. If she is not available, Cheryl Clymer will assist you.
Page 1
08/31/2011
Mid-Maryland Baptist Association WHAT STEPS ARE NECESSARY TO USE THE TRAILER? 1. Call the office at 410-549-7156 to reserve the trailer and check on its availability or check & reserve online at www.wecare.org, Resources, MMBA Calendars, click on drop down arrow that says All Interest Groups and select Vans/Block Party Trailer. 2. Complete and sign the reservation form and mail it with your fee, along with a separate deposit check, to 1036 Circle Drive, Suite 104; Eldersburg, MD 21784. Make checks payable to Mid-Maryland Baptist Association (MMBA). Please make sure you have a separate deposit check for $150. This check will be returned to your church when the trailer comes back in good condition. 3. Contact your local municipality to see if permits are necessary in your area. 4. Plan your block party using the following principles: A. Attract Attention B. Build a Bridge C. Communicate Christ D. Determine a Decision E. Evaluate the Event F. Faithfully Follow-up G. Glorify God 5. Make arrangements to pick the trailer up. You will be responsible for having the necessary equipment to pull the trailer. The trailer is dual wheel and includes brakes. The ball size is 25/16. You will be responsible for pick-up and delivery of the trailer when you are through. If there are any issues or problems with the trailer, please call the office @ 410-549-7156 (Tues-Fri 9am-4pm), or after hours, Michelle Mackall @ 443-340-5720. 6. Conduct your block party. Please designate the same individual/s to inventory, unload, and repack the trailer. 7. Return the trailer in the same condition that it was found or better. 8. FOLLOW-UP on all prospects.
Page 2
08/31/2011
Mid-Maryland Baptist Association BLOCK PARTY TRAILER RESERVATION FORM
Today’s Date
Church Making Request
Date Needed
Person Making Request
Contact Person
In Case of Emergency (Second Person)
Name
Phone/Cell Phone
Name
Phone/Cell Phone
TRAILER MUST BE KEPT IN A SAFE and SECURE AREA TO PREVENT THEFT. Please read and follow all directions for use of each piece of equipment provided. If you discover any damage to any of the equipment upon set up you must notify the association, (410-549-7156 or 443-340-5720) otherwise your church/organization may be held liable for the damage. Please leave a message if the office is closed. CANCELLATIONS: If your church must cancel the reservation of the trailer please notify MMBA at once as we need to keep it available for the other churches.
By signing and submitting this reservation, we acknowledge that we have read, understand, and agree to the above stated policies and procedures related to the use of the MMBA Block Party Trailer. Pastor________________________________ Other Church Leader_________________________ (Signature)
(Signature)
Page 3
08/31/2011
Mid-Maryland Baptist Association MMBA BLOCK PARTY TRAILER INVENTORY MOON BOUNCE 1-Sports theme moon bounce 1-Transportation cart 1-15’x 15’ Ground cover 1-Fan Repair Cement 4-Ground Cover stakes Various color patch materials
CONCESSION 1-Snow Cone Machines 1-Popcorn Machine with accessories SOUND SYSTEM 1-PA6FX Crate Audio Mixer 2-Crate “P” series speakers 2-Speaker cables 2-Speaker stands with extensions 4-Microphones 4-20’Microphone cables 4-Microphone stands and detachable bases MISC 2-28 QT Coolers 3-100’ Extension cords (2 orange, 1 green) 1 Gas can 1 6ft Table 1-10x10 tent canopy 1 ball hitch – 2 5/16 1 Ripping bar 1 Surge Master II 1 Broom w/dustpan 1 Generator 1 10W30 Oil 1 Spare moonbounce tire 12 Orange Cones 1 Fire Extinguisher
TOOL KIT 2-Hammers 5 Screwdrivers (4 Stanley) 2 Pliers 1 Level 1 Utility knife 1 Door locks (Back door locks) 1 Measuring tape ACTIVITIES Basketball Goal & Stand 3-Basketballs 6-Nonbreakable milk bottles 5-Rubber baseballs 4-Water tubs 2-Magnetic fishing poles w/15 fish 1-Floating ping-pong ball game-12 rings / balls 1-Tent Game 4-Plastic Color Balls 9-Vinyl Bean Bags (3 inch) 1 Target Lotto Game w/6 bean bags 6 Hoola Hoops 5 Wiffle Balls / 1 Bat 3 Kick Balls 1 Basketball Game 12 Potato Sacks 2 Safe Play Bowling Set 1 Indoor/Outdoor Horseshoes 1 Ring Tic-Tac-Toe with Red & Blue Rings 1-Washer Toss Game 1 Wooden Ring Toss Indoor/Outdoor Mini Shuffleboard Floating ducks 1-Soccer Ball Bean Bag Toss Game 3-in-1 Sports Arcade 7-Numbered bean bag
1 Ball Pump 1 Floor Tire Pump
Page 4
08/31/2011
Mid-Maryland Baptist Association SUPPLY LIST FOR CHURCHES Each Church will need to supply the following for their event: Prizes for games. Snow Cone Machine Supplies * 8 oz cups * Plastic spoons * Snow cone flavoring * Ice Tables will be needed for the following: * For games depending on your set up * Snow Cone Machine * Sound System Popcorn Supplies * Regular popping corn * Butter Oil or Vegetable Oil if preferred * Bags to put popcorn in
SNOW CONE MACHINE NEVER PUT YOUR HANDS OR FINGERS UP INSIDE OF MACHINE!!!!!
1. 2. 3. 4. 5. 6. 7.
Set on table. Plug it in. Fill with ice. Put cup to silver plate and push in – ice should come out. If ice gets impacted, unplug machine. Use a yard stick or metal spoon to break up ice. To clean – Wipe out inside with “Clean” wet rag. Page 5
08/31/2011
Mid-Maryland Baptist Association TENT GAME 1. 2. 3. 4. 5. 6.
Set tent up. In 3 in 1 container there are plastic colored balls. Tent has Tic Tac Toe on one side; count the points on the other. Tic Tac Toe – You try to get 3 red or 3 blue plastic balls in a row. Prize is given if you get three in a row. Count the points – can use bean bags or plastic balls. Throw your balls or bean bags. Total your points. Prize to be determined by point value.
FLOATING PING PONG 1. 2. 3. 4. 5.
Fill tub with water Place plastic white tube in water. Put dish inside plastic tube. Use Ping Pongs to throw into dish. Prize determined if someone gets a ping pong in the dish and it remains.
MILK CANS GAME 1. Stack them up. 2. Knock them down with either balls or bean bags. 3. Decision on prize is up to you: a. Prize if you knock them all down. b. Prize determined by how many you knock down.
Page 6
08/31/2011
Mid-Maryland Baptist Association FLOATING DUCKS 1. Fill tub of water. 2. Place ducks in water. 3. Depending on how you want to play: a. Pick duck; Prize determined by color of duck. b. Pick Duck; Prize determined by number on duck.
LET’S GO FISHING 1. 2. 3. 4.
Fill tub of water. Place fish with magnet tips in water. Use fishing rods to catch them. Prizes depend on you: a. One fish caught gets prize. b. You pick how many to be the catching number before receiving a prize.
BASKETBALL 1. 2. 3. 4.
Put hoop together and stand it up. Prize determined on number of baskets made. You decide how many they have to get. May be decided by age.
Page 7
08/31/2011
Mid-Maryland Baptist Association BULLS EYE TARGET TOSS 1. 2. 3. 4. 5.
Lay mat out on a flat surface. Decide how many rounds you are going to have. Have a starting line and toss bean bags on mat from behind the line. Keep backing up to make game more challenging. Total points at the end to determine who gets the prize.
POPCORN MACHINE – 8 OZ. CAPACITY 1. Secure the kettle onto the hanger of the main unit. Make sure the cord is in the proper place. 2. Plug it in. 3. Switch on the light and heater (1&3) and fill the kettle with the correct amount of oil. 1TBS to ½ cup popcorn, 1.5 TBS to ¾ cup popcorn, 2 TBS to 1 cup popcorn. 4. You may use regular popping corn and the butter flavor oil. Do NOT use butter. 5. Kettle should be preheated for 3 to 4 minutes with oil (until steam rises from the pot). 6. Measure out the corresponding popcorn. Make sure you use plain popcorn. 7. Lift lid and pour kernels in carefully! LID WILL BE HOT. 8. Turn ON the stirrer switch (2). 9. Shut door carefully. 10. Popcorn starts popping out through the lid after about 2 to 3 minutes. 11. Switch OFF the stirrer & heater switches (2&3) when popping is complete. 12. Rotate handle on kettle counter clockwise to pour out all remaining popcorn. 13. Keep heater switch OFF if the unit is not being used continuously.
Page 8
08/31/2011
Mid-Maryland Baptist Association POPCORN MACHINE – 8 OZ. CAPACITY CLEANING AND MAINTENANCE Let unit cool down before cleaning Use wet towel to clean the kettle surface inside and out. With a clean damp cloth, wipe down the glass, acrylic doors and metal surfaces. Do not use any acidic, citrus based cleaners or abrasive cleaners on the Acrylic doors as it may scratch or become dull. Frequently empty the catch tray of old popcorn kernels and clean with soap and water and dry thoroughly. To thoroughly clean the kettle, turn off the unit and add 1-1/2 to 2 cups of hot water (no detergent is necessary) into the kettle. Turn ON the stirrer and the heater and bring water to boil for 1 to 2 minutes. Place a towel in the bottom of the unit with a large bowl on top (make sure bowl is large enough to pour out the water from the kettle). Turn off the stirrer and heater and carefully pour out the water into bowl. CAUTION: Kettle and water will be extremely HOT! Repeat this same procedure 2 to 3 times for best results.
Page 9
08/31/2011
Mid-Maryland Baptist Association MOON BOUNCE PROCEDURES 1. The moon bounce is very heavy. You must have at least two people to adequately handle this item. 2. Locate area that is free from loose debris (rocks, sticks, gravel, etc.) The moon bounce is 15ft. wide x 15ft. long x 15ft. high. It is recommended you find an area 20ft. x 20ft. 3. It can be setup inside a building if you have the height clearance of at least 16ft. 4. Locate the large tarp in the trailer. Put it down on the area where the moon bounce will set. This is to protect and keep the bottom of the moon bounce clean. There are stakes in one of the drawers you can use to stake the tarp down so it does not move around. 5. Set the moon bounce in the center of the tarp and unfold it. The white banner that has Mid Maryland Baptist Association on it is the front of the moon bounce. The door is directly under the banner. Position moon bounce where you want the door. 6. Locate the blower. Go to the rear of the moon bounce. There are two tube like appendages. You will only use one or the other. Slide the tube over the blower housing. Tighten down with strap provided. Close off the other tube with strap. 7. Plug in blower and turn on the switch. The moon bounce will begin to inflate. It only takes two minutes to inflate. You must leave blower turned on to keep it inflated. 8. You must have assigned and trained workers at all times manning the moon bounce.
PROPER WAY TO TAKE MOON BOUNCE DOWN 1. Before deflating make sure clothing and things are not in moon bounce. 2. Turn off blower and unplug from source. Remove blower from moon bounce. Gently press down on areas around moon bounce to help exhaust air out. 3. Begin to fold moon bounce; while at the same time continuing to remove air; fold as small as possible. 4. Return to cart and back to trailer. 5. Make sure stakes and tarp are folded and put back into trailer. 6. NEVER PACK AND STORE THE MOON BOUNCE IF WET. LET AIR DRY THOROUGHLY OR TOWEL DRY. THIS WILL PREVENT MILDEW.
Page 10
08/31/2011
Mid-Maryland Baptist Association CLEANING AND CARING FOR MOON BOUNCE 1.
Clean dirt and leaves and debris out of crevices and seams. When blower is running it is normal to feel a small amount of air from sewn seams.
2.
NEVER PUT MOON BOUNCE AWAY WET. IT WILL MILDEW.
3.
Wipe down dirty areas with a damp cloth.
Block Party Trailer Booklet We are no longer able to supply Block Party Trailer Booklets. There is a website you can go to for an on line video. It is http://www.scbaptist.org/evangelism/article-1999993590.htm
Page 11
08/31/2011
Mid-Maryland Baptist Association Please check the appropriate column. ITEM
USED
NOT USED
CLEANED
NEEDS REPAIR/COMMENTS
Moon Bounce Generator Gas Can Extension Cords Popcorn Machine Snow Cone Machine Speakers Microphones / Stands Basketballs/Net Milk Bottles Baseballs Water Tubs Fishing Game Ping Pong Game Tent Game Color Balls Ducks Bean Bags Hoola Hoops Target Lotto Game Shuffleboard Safe Play Bowling Set Horseshoes
Page 12
08/31/2011
Mid-Maryland Baptist Association ITEM
USED
NOT USED
CLEANED
NEEDS REPAIR/COMMENTS
Ring Tic Tac Toe Wooden Ring Toss Washer Toss Game Bean Bag Toss Game 3-in-1 sports Arcade Wiffle Balls / Bat Kick Balls Soccer Ball Basketball Game Potato Sacks Table Coolers Tent Canopy Surge Master Ball Hitch / Ripping Bar Orange Cones Fire Extinguisher Ball Pump / Floor Pump Spare Tire Tools
Additional Comments:
Page 13
08/31/2011
Mid-Maryland Baptist Association Name: Church:
Page 14
08/31/2011
