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EFFORT REPORTING NEWS! December 2015
Recertification Checklist At this time, eFECS does not accommodate online recertifications. However, to assist departments in making manual adjustments on the paper recertification, eFECS does provide an updated view which reflects post certification changes such as OSETs, changes in cost share commitments and updated salary cap cost sharing. The "View FEC with post certification changes for recertification analysis" displays any changes that have been processed for the specific FEC period once an FEC has been certified online. This view can be used as a template to make changes for the paper recertification. If an FEC must be recertified, follow these preparation steps. View and Print role authorized in ASTRA is required: 1. 2. 3. 4. 5.
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Log into eFECS Navigate to the FEC that needs to be recertified. Make sure the correct FEC cycle is selected. Select the "Change Status" button on the FEC. Select "Change Status to Pending Recertification" Click "Save." Click the "Print" button to print the previously certified Salary Cap Might Not Have Been FEC. The printed copy will have the date the FEC was Applied Correctly By eFECS originally certified and the NetID of the person who certified. For reporting cycle 1/1/2015 – 6/30/2015, eFECS might Click on the View with Post Certification Changes link not have calculated salary cap for certain budgets. These Re-enter “Short Term Shift” or “K Award” cost share in budgets were put online after biennium close the Post Certification view if necessary (6/30/2015), backdated to have a start date prior to Make the changes (in ink) on the paper printout of the biennium close, and then salary transfers (OSETS) were previously certified FEC as follows: processed to these budgets affecting pay period(s) June Adjust all totals and subtotals 30 and earlier. If this happened to your faculty’s Adjust the budget line for each budget affected. budget(s) and the faculty’s salary is over the salary cap, If the change is retro pay, also adjust the Average please process a recertification for this cycle, adding the Paid FTE. salary cap cost share calculated manually. For manual Add a justification: Why was this FEC certified as correct salary cap calculation, use the Salary Cap Calculator for and now it is being changed? Be specific. Add budget Adjusting an FEC. Enter the calculated salary cap numbers as well. percentage into the View with Post Certification Changes Attach supporting documentation (OSET, OPUS or as “Short Term Shift” cost share. E-mail
[email protected] HEPPS screen shots etc.) for help and guidance if needed. Thank you. Have the faculty member review, sign and date the form and send it to MAA, box 354966 Only a Director, Dean, Chair or Division Head, with a faculty appointment, can certify effort on behalf of faculty.
Do you have questions or want someone to call you? Email
[email protected]
Training Available January - February
Select the title of any of the following courses to register.
Introduction to Faculty Effort Certification eFECS for FEC Coordinators Introduction to GCCR Faculty Effort and Cost Share: Calculate it Right! For more classes, please visit
http://www.washington.edu/research/learning
