Federal Work-study Job Descriptions

Transcript

FEDERAL WORK-STUDY JOB DESCRIPTIONS Academic Affairs Administration Building Suite 216 Supervisor: Andree Summers/Dana Lockett Job Title: Student Worker Job Duties:  Answer telephones and directs the caller to the appropriate associate.  Transfer a caller to an associate’s voice mailbox when associate is unavailable.  Greets and directs visitors to the company.  Takes and retrieves messages for various personnel.  Provides callers with information such as: company address, directions to the company location, company fax numbers, company website, and other related information.  Receives, sorts, and forwards incoming mail. Maintains and routes publications.  Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)  Assists in the ordering, receiving, stocking and distribution of office supplies.  Assists with other related, receiving clerical duties such as photocopying, faxing, filing, and collating. Requirements:  Students must have a class schedule printed before discussing a semester work schedule.  Must have a valid Work-Study Contract. Office of Admissions Xavier South – Suite 400 Supervisor: Doris A. Parker Job Title(s)/Available Position(s): Work/Study Clerk Duties: The Work/Study Clerk in the Office of Admissions is responsible for assisting the Admissions staff with their duties. o Essential Duties and Responsibilities  Assists Admissions Counselors with preparation of admissions materials for mailing to prospective students and counselors  Assists Admissions Counselors with campus tours  Assists with organizing storage areas and supplies  Assists with mailings to prospective students  Assists with filing  Assists with data entry of prospective students’ information cards  With training, may assist with answering the phone o Knowledge, Skills, and Abilities  Must be cordial, friendly, dependable, and able to communicate effectively. Ability to effectively use computers is desired. o Physical Requirements  Must be able to perform duties as described Required Qualifications: Must be cordial, friendly, dependable, and able to communicate effectively. Desired Qualifications: Ability to use computers effectively is desired. Advancement Services Xavier South Rm. 60 Supervisor: Kendra W. Tircuit Job Title: Clerical Support Job Description: Perform various clerical and data entry tasks for the staff of Office of Alumni Relations and/or Institutional Advancement including, but not limited to: 1. Online research for updated addresses 2. Copying, filing, sorting and shredding documents as needed 3. Answering and/or making phone calls a. Front desk/reception coverage as needed b. Contacting alumni via phone as needed for various offers/invitations 4. Data entry into spreadsheets as required 5. Running errands 6. Other duties as assigned Responsibilities:  Arrive for scheduled work hours promptly and call supervisor if a conflict arises  Adhere to code of confidentiality related to constituent information  Adhere to student worker dress code  Maintain work area and equipment in a clean and orderly condition Desired Qualifications:  Ability to use personal computer and related equipment  Ability to use Microsoft office software  Ability to take ownership of project and personal responsibility for all work activities and assignments while maintaining professionalism and attention to detail. Alumni Relations Xavier South Rm. 600 Supervisor: Lacrecia Jones Job Title: Data Entry and Clerical Support Job Description: Perform various clerical and data entry tasks for the staff of Office of Alumni Relations and/or Institutional Advancement including, but not limited to: 7. Online research for updated addresses 8. Copying, filing, sorting and shredding documents as needed 9. Answering and/or making phone calls a. Front desk/reception coverage as needed b. Contacting alumni via phone as needed for various offers/invitations 10. Data entry into spreadsheets as required 11. Running errands 12. Other duties as assigned Responsibilities:  Arrive for scheduled work hours promptly and call supervisor if a conflict arises  Adhere to code of confidentiality related to constituent information  Adhere to student worker dress code  Maintain work area and equipment in a clean and orderly condition Desired Qualifications:  Ability to use personal computer and related equipment  Ability to use Microsoft office software  Ability to take ownership of project and personal responsibility for all work activities and assignments while maintaining professionalism and attention to detail. Athletics Convocation Center Supervisor: Jimmie Walker/D. Jackson Job Title: Student Statistician Job Duties: o Assist the Sports Information Director during athletic competition by handing out stat sheets to coaches and media members. o Input statistical information during the course of athletic competition o Work with the official game scorer to provide accurate stats for the athletic event o Provide assistance to other areas of athletics, which include but are not limited to game day management and non-competition related events. Requirements:  Conscientious, well groomed, and extremely dependable  Ability to maintain confidentiality concerning athletic matters  Cordial and exhibit a high level of professionalism  Familiarity with athletics  Average typing skills Auxiliary & Support Services University Center, Rm. 122 Supervisor: Wanda Parker Doss Job Title: Office Assistant Job Duties: 1. Support the Assistant Vice President and the campus card office manager in various office administration duties. 2. Assist callers and visitors directly and/or refer them to the appropriate person or department 3. Produce and issue X Cards for faculty, staff, and students. 4. Manage lost and found inventory. 5. Process cash transactions 6. Other duties as assigned (e.g. filing, faxing, copying, typing) Requirements:     Strong written and verbal communication, interpersonal, and customer service skills Professional demeanor with a positive and energetic attitude Ability to efficiently and affectively work independently and as a team member while multitasking and experiencing frequent interruptions Ability to accurately understand and relay information regarding the assigned workstudy department (e.g. office of Auxiliary and support Services, Campus Card Office, Lost and Found Office) Division of Biological and Public Health Sciences NCF Annex Rm. 433 Supervisor: Kristina Wilcox /Administrative Specialist Job Title: Student Worker Job Description: Providing administrative support by communicating with others greeting visitors, making photocopiers, processing mail and performing related duties as assigned. Job Duties: 1. Provides administrative support to the Administrative Specialist 2. Greets visitors, receives telephone calls and answers basic questions regarding the Division of Biological and Pubic Health Sciences 3. Obtains, sorts, and distributes mail. 4. Maintains inventory of supplies 5. Files and retrieves non-confidential/ non-course work related documents 6. Makes photocopies and faxes documents 7. Performs related duties as assigned Requirements:  Beginning level proficiency in Microsoft Word and Excel  Ability to professionally and courteously greet people in person and on the telephone  Excellent verbal/ written communication skills  Ability to walk 4-5 blocks to pick-up/ deliver materials to the campus mail and document center offices Business Administration XU South Supervisor: Tonia Doakes Job Title: Office Assistant Job Duties:  Answer incoming calls  Complete large mail out  Check and sort mail  Make event flyers  Attend Division sponsored events  File student files  Assist Division Professors with assigned tasks Requirements:  Strong Communication skills  Proficient in MS Office Desired Qualifications:  Business Major or Minor Campus Activities University Center, Rm. 208 Supervisor: Amber Davis Prince/ Sharrone Godfrey Job Title: Office Assistant Job Duties: 1. Answer incoming calls 2. Greet Visitors 3. Fax, copy, file, and post flyers Desired Qualifications:  Some office experience  Willing to be trained Career Services St. Joseph – Room 305 Supervisor: Marian Minnard Job Title: Student Assistant General Supervisor: Associate Director/Director Report To: Supervisor based on assignment Job Duties: 1. Greet guests 2. Maintain scheduled office hours and assist with the daily office operation as determined by supervisor 3. Answer phones and take messages 4. Post fliers and signage around campus 5. Assist with promoting campus events 6. Assist with campus events sponsored by the Career Services 7. Run errands for staff 8. Perform other duties as assigned Requirements:  Some experience in an office setting preferred  Seeking someone who has a positive attitude, demonstrates flexibility, and is a team player  Excellent customer service and people skills are a must!  Knowledge of Office computer applications is important (Word, Excel, PowerPoint) Center for Intercultural Study St. Joseph, Rm. 312 Supervisor: Karen Lee Job Title: Student Worker Job Duties: 1. Preparing brochures and posters to advertise intercultural/ international events and programs 2. Obtain approval and post notices of upcoming CIIP events 3. Respond to routine inquiry’s about CIIP program activities form callers and visitors 4. Assist CIIP staff with preparations for the various semesters 5. Respond to directions from the Associate Director as requirements occur Requirements:  Computer literate  Willing to work as an independent worker  Must have Work-Study award Center for Teaching Library Resource Center Suite 534 Supervisor: Oliva Crum Job description: 1. 2. 3. 4. 5. 6. 7. Answer phones at all times whenever Administrative Assistant is not at front desk: a. “Center for the Advancement of Teaching. How may I help you?” b. “Speak clearly when recording messages” Pick up incoming and drop off outgoing mail. Distribute mail in CAT You must check in with Dr. Elizabeth Yost Hammer to see if she has some Psychology work for you to perform. Use office copier to make Copies. Assist in set-up for workshops. Assist all office staff members. Requirements:  Must have Work-Study  Willing to be trained Chemistry NCF 3rd Floor Supervisor: Adrienne Hunter Supervisor: Various Chemistry professors Job Title: Drill Instructor/ Lab Assistant Job Duties: 1. Conduct drill sessions 2. Grade vocab test 3. Prepare samples 4. Clean glassware 5. Follow protocol/procedures for proper lab cleanup Requirements:  Student must have completed and passed General Chemistry lecture and lab with at least a C; completing with an A or B is preferred  Must have a solid grasp of basic chemical safety and act in a responsible and conscientious manner  Must have some common laboratory sense Supervisor: Sarah Weaver/ Adrienne Hunter Job Title: Organic Chemistry Lab Solutions Worker Job Duties: 1. Set up 2 labs a week 2. Making appropriat3e quantities and concentration of solutions and finding and setting our all necessary pure chemicals 3. Obtain and set up any necessary equipment 4. Make up any unknown chemicals required 5. Take down previous week’s experiment in a safe manner and r4estore all equipment and chemicals to their appropriate places 6. Make OSHA appropriate waste disposal tags and segregate waste based on class and toxicity Requirements:  Student must have completed Organic Chemistry Lecture and Lab with at least a C; completing with an A or B is preferred  Student must have a solid grasp of basic chemical safety and act in a responsible and conscientious manner  Must have some common lab sense. College of Pharmacy Building 5 – Room 425 (addition) Supervisor(s): Sharon W. Aubert/Joyce Brossett Job Title: Student Assistant (DBPS) Required Qualifications: PC knowledge; light lifting of packages (10-20 lbs) Duties: Mail pick up and sort, light typing, filing, and copying. Other duties as required. Pharmacy 203-4 Supervisor(s): Dr. Linda Blakely/J. Joe Job Title: Audiovisual Student Assistant Required Qualifications: Interest in audiovisual technology; familiarity with computers and A-V equipment Desired Qualifications: Problem solving skills, organizational skills, and the ability to work as a team Job Title(s)/Available Position(s): Audiovisual Student Assistant Duties: Delivers, sets up and operates audiovisual equipment; set up portable system; perform maintenance updates – computer lab; assist online testing – for courseware as needed Pharmacy Office of Student Affairs Office of Student Affairs Supervisor(s): Mary Kittles/Gwendolyn Hudson Job Title: Student Worker Job Duties: 1. Answering the phone 2. Typing 3. Scheduling interviews 4. Other assignments as needed Pharmacy Supervisor: Kathy Smith Job Title: Clerk Job Duties: 1. Typing 2. Answering telephone 3. Filing Notes: working approximately 20 hours per week Communications Xavier South, Rm. 500 Supervisor: Erica Houston Job Title: Office Assistant Job Description: This job will require the student to have skills needed to assist in the functioning of daily office tasks. This student will be assisting the divisions Administration Specialist/Administration Assistant, so dressing appropriately for wok will be requested. Requirements:  Pleasant personality  Good verbal skills  Ability to work independently  Ability to keep a regular work schedule  Ability to work with a variety of departments  Knowledge of MS Office  A major within the division is preferred Job Title: Social Media Job Description: This job will require the student to have skills needed to maintain the divisions various social media websites and design flyers for the various departments/ divisional meetings and presentations. Requirements:  Should have experience working with social media; advertising and posting for organizations or groups  Flexibility to work at least 2 hours a day  Be familiar with the various social media sites  Ability to design flyers  Display good writing skills  Mass Communication major is preferred but not required Community Service Multiple Site Locations Supervisor: D. Nguyen/Site Supervisors Job title: Tutors, Educational Mentors, Circulation Desk Representatives, Job Description: Community Service Work-Study students are appointed job positions working in one of our rewarding community service or literacy tutoring jobs. Federal Work-Study students have a wide variety of community service opportunities in which to participate. Jobs provide services to the community at large on and off campus working for nonprofit agencies and schools in the greater New Orleans area. Special emphasis is given to participation in literacy tutoring and family literacy activities by Federal Work-Study students. Current participating schools include: Lafayette Academy, St. Rita Elementary, James Singleton Charter Elementary, College Track of New Orleans, Xavier Homework Clinic, Xavier Community Outreach Center (XUCOC), etc. Duties:  Tutoring students in grades ranging from Pre-K – High School Seniors  Tutoring in After School Programs (i.e. Homework Clinic, College Track of New Orleans, Urban League)  Assist in Early Childhood Education Program through our academic year and Summer Program sessions  Assist in creating and maintaining a safe and conducive environment for students to learn and study.  Assisting in daily educational activities within the classroom along with designated Teacher/Site Supervisor Requirements:  Must have minimum GPA of 2.0  Must pass a drug screening  Must pass a background screening  Transportation is a plus Counseling Center St. Joseph, Rm. 202 Supervisor: Sheila L. August Job Title: Note Taker Job Duties: 1. Attend class on a daily basis and stay the entire class period 2. Take comprehensive, legible notes of classroom lectures, class discussions, and other oral and written communication by instructors and classmates 3. Inform Office of Disability Services within 24 hours if unable to attend class 4. Make sure the student has the notes for the day 5. Arrange a system for exchanging notes with the student at the end of the day th4e notes are taken; bring notes to the Office of Disability Services after class and photocopy notes 6. Talk with the student about the nots and request feedback on the quality or format of notes 7. Maintain confidentiality at all times 8. Notify the Office of Disability Services within 48 hours if you drop or withdraw from the class Requirements:  Ability to write clear and concise notes  No less than a 3.0 cumulative gpa and above Credit Union Xavier South Supervisor: Karen Hodge Job Title(s): Student Assistant Job Duties: 1. Maintaining office operations by receiving and distributing communications 2. Maintaining supplies and equipment 3. Pick-up and delivering items 4. Serving customers Dean’s Office and the College of Arts and Sciences Administration Building – Room 110 Supervisor: Michelle Balan Job Title: Student Assistant Job Duties: 1. Covering the front desk by answering phone, routing messages 2. Assist and track office visitors in a professional and courteous manner 3. Maintain the bulletin board 4. Collect and route mail 5. Design brochures and fliers 6. Maintain the shredder and copier/fax machine/scanner 7. Assist with special projects as need Requirements:  Maintain confidentiality  Dependable; professional demeanor; punctual  Experience in office setting  Ability to multi-task; ability to pay attention to detail Guidelines:  Be sure to arrive at work at the scheduled time. If you are going to be late or cannot come to work, please notify your supervisor prior to the assigned work time  Be sure to sign in and sign out on the “Student Worker Sign In Sheet”  Be sure to record the time and total hours worked every week and initial the “Student Worker Timesheet Verification Form”  Be sure to record the time period, total hours, and sign the “College Work Study Student Attendance Report” (timesheet)  The “Student Worker Sign In Sheet”, “Student Employee Timesheet Verification Form”, and signed timesheet (“College Work Study Attendance Report”) must be completed by the last business day of the month in order to submit the timesheets to Human Resources for the pay period. Failure to submit timesheets by the designated date will result in non-payment on the scheduled pay date.  Be sure to inform your supervisor in case your contact information changes (e-mail, cell phone, etc.) Job Description:  Cover the front desk by answering telephone calls, route telephone messages, and assist and track office visitors in a professional and courteous manner  Collect and route the postal and interoffice mail  Check the copy machine and make sure there is enough paper  Maintain the bulletin board near the auditorium  Assist in special projects as needed Education University Library Supervisor: Jacqueline Ballansaw Job Title: Office Assistant Job Duties: 1. Assist with office tasks assigned 2. Answer telephones 3. Direct calls 4. Take messages 5. Retrieve and distribute departmental mail daily Facility Planning and Management Administration Building, Rm. 216b Supervisor: Marion B. Bracey, Ireon W. Jackson Job Title: Office Clerk Job Duties: 6. Answer telephones 7. Direct calls 8. Take messages 9. Retrieve and distribute departmental mail daily 10. Operate photocopier/scanners/fax machine/desktop computer 11. Run campus errands Requirements:  Ability to operate Microsoft Office VP – Finance and Administration Administration Building Suite 205 Supervisor: Gladys Norwood Financial Aid XU South 360 Supervisor: D. Nguyen Job Title: Student Assistant Job Duties: 1. Provide exceptional customer service/assistance in the Financial Aid Office. 2. Assist students at the front desk, phone calls, kiosks, and walk-ins. 3. Maintain confidentiality of all information received in the office. 4. Learn to navigate required screens on the Banner system. 5. Create new files and accurately file. Keep files and file room organized. Contribute positively to team environment. 6. Able to learn the “basics” of applying for financial assistance. 7. Assist with mailing process. 8. Other assignments as assigned. Requirements:       Detail oriented Great telephone skills Dependable and punctual. Must abide by office policies Ability to work without close supervision Computer knowledge is a plus (i.e. use of Microsoft Office) Fiscal Office and Student Accounts XU South 300 Supervisor: Yvonne Parker Job Title(s): Student Assistant Job Description: Assist office staff in daily duties and responsibilities. Job Duties: 1. Filing, 2. Answering the telephone, 3. Sequential ordering of student documents 4. Office duties as directed. Required Qualifications:  Work-Study eligible Office of Loan Collections XU South Rm. 408 Supervisor: Carolyn Robinson Job Title(s): Student Assistant Job Description: Assist office staff in executing daily duties and responsibilities of the Office of Loan Collections. Job Duties: 5. Filing, 6. Answering the telephone, 7. Sequential ordering of student documents 8. Assist with mailings, greeting students 9. General office duties as directed. Required Qualifications:  Well groomed  Extremely dependable  Ability to maintain confidentiality concerning office matters Graduate Placement St. Joseph Hall Rm. 306 Supervisor: Tracie L. Thomas Job Title: Office Assistant Job Duties: Office assistants will assist the associate director and program assistant with planning, coordination, and implementation of summer programs Requirements:  Excellent oral and written communication skills  Interpersonal skills  Diligent self-starter  Creativity  Clerical experience  Campus leadership/program coordination experience Health Services St. Joseph, Rm. 217 Supervisor: Adrienne Dotson Job Title: Office Clerk Job Duties: 1. Filing 2. Answering the telephone 3. Faxing 4. Envelope stuffing 5. Retrieval of mail 6. Typing 7. Assist staff with educational programs Requirements:  Pleasant speaking/telephone voice  Telephone/office etiquette  Willingness to learn and/or be trained  Computer literacy  Basic knowledge of office machines Housing University Center Rm. 316R Supervisor: Brenda Jeanjacques Job Title: Office Clerk Job Duties: The work study student is an essential part of the Housing staff. Student Workers meet and greet visitors that comes into the office.  Other duties include: interoffice deliveries,  post office pick up,  office filing,  answering the phones, Excel, Word and Survey Monkey data entries. Human Resources Xavier South – Room 410 Supervisor: Erin C. Harris-Williams Job Title: Assistant to Compensation Analyst; Student Assistant Job Duties: Filing, answering phones, creating documents at supervisors’ discretion, other clerical duties assigned, run errands in other locations Requirements: Basic knowledge of Microsoft Office (Excel, Word, PowerPoint); ability to do clerical type work; ability to keep with confidentiality of HR related matters Institutional Advancement Xavier South – Room 600 Supervisor: Vondra L. Richardson Job Title: Data Entry/Clerical Support Suggested Rate of Pay: Minimum Standard Wage of the University for Students Job Duties: Performs various clerical and data entry tasks for the staff of Office of Institutional Advancement and/or Alumni Relations including, but, not restricted to: 1. Online Research for updated addresses a. Log Returned Mail and Search Database for Updated Addresses 2. Copying, filing, sorting and shredding documents 3. Answering Telephones and/or Making phone calls a. Front Desk/Reception Coverage b. Contacting Alumni via phone 4. Data Entry into Spreadsheets 5. Running Errands 6. Other duties as assigned Essential Duties and Responsibilities:  Arrive for scheduled work hours promptly and call supervisor if a conflict arises  Adhere to code of confidentiality related to constituent information (signature required)  Adhere to Student Worker Dress Code  Maintain work area and equipment in a clean and orderly condition Knowledge, Skills & Abilities Required:  Equipment – Personal Computer and related equipment (databases, spreadsheets, word processing, monitor, keyboard, etc.); telephone; shredder; printer; copier; fax; typewriter; desk; files; storage cabinet; calculator Intramural Sports Convocation Annex – Room 302 Supervisor(s): Silas Steele/Kermit Smith Job Title: Fitness Center Attendant Job Description: Supervise the Cardio and Weight Room located in the Student/ Fitness Center. Job Duties: 1. Welcome, greet and provide assistance to facility users 2. Provide safe and effective instruction of all cardiovascular and weight training equipment 3. Offer safe advice to individuals regarding use of equipment 4. Maintain and clean exercise equipment 5. Inform facility users of Campus Recreational Sports programs and activities 6. Enforce facility policies and procedures 7. Perform miscellaneous duties as assigned Requirements:  Willingness to use and operate a variety of strength training and cardiovascular equipment  Willingness the assist individuals in developing a safe and effective exercise program  Good communication skills  Excellent customer service Job Title: Sports Assistant Job description: The sports assistant (SA) supervises intramural activities (ie., team sports including flag football, volleyball, indoor and outdoor soccer, basketball, softball, and activities). SA’s are also responsible for overseeing and managing a safe and pleasant atmosphere for intramural participants and for assisting the professional staff when needed Job Duties: 1. Provide pre-game assistance for the set-up of intramural sports a. Check out equipment to participants b. Assist in setting up equipment for the day’s/night’s activities c. Assist in signing in intramural teams and in verifying their eligibility d. Act as a resource and service person for participants e. Call, text, and email participants f. Sign-up students for activities g. Referee games, keep time and score for games 2. Provide quality supervision during contests a. View the intramural contest and attempt to anticipate problems b. Oversee the intramural contest and ensure participation takes place in a safe manner. Never leave any intramural event unsupervised 3. Assist in post-game duties a. Supervise gym and check ID’s b. Assist in storing any equipment at the conclusion of the intramural activity 4. Other duties, as assigned including informing patrons of Campus Recreational Sports programs and activities Requirements:  General knowledge of recreational sports programs  Possess good leadership skills  Possess good written and oral communication skills  Strong interpersonal skills Katherine Drexel Hall Supervisor: Shirelle Perkins Job Title: Student Assistant Job Duties: Answer incoming/outgoing calls, handle mail, file, fax and copy, and perform all other duties as required Requirements:  Ability to multi-task  Ability to keep confidential information confidential Languages Department Administration Annex Suite 204 Supervisor: Treschere Washington Job Title: Student Assistant Job Duties:  Type/review documents.  Assist in research for professor’s class  Answer phones  Type required documents  Use office copier for copies Requirements:  Able to speak or read Spanish, Latin, French, Sign Language (American).  Must maintain general confidentiality  Assist with possible private tutoring sessions Library Library Resource Center Supervisor: Barbara Sanders Job Title: Library Circulations/Stacks Maintenance Student Assistant Job Duties:  Assist in circulation of materials to students, faculty, staff, and community users.  Gather, sort and shelve books and journals to facilitate access to students, faculty, staff, and community.  Shelf-read the stacks and other collections for proper call number order to facilitate access to students, staff, faculty, and community users.  Straighten the shelves of books, update aisle markers as needed, replace bookends.  Shift tight areas.  Search the stacks for books reported missing or billed for replacement.  Report Maintenance or security problems (lights out, graffiti, broken furniture, stashed materials, food, etc.) to supervisor. Requirements:           Willingness and ability to work and established schedule. Accuracy with alpha/numeric sequences. Attention to detail Ability to use computers and library automation system. Ability to work without close supervision. Dependability Keyboarding skills; good interpersonal communication skills. Capable of reading labels for shelving and shelf-reading. Physical ability to stand, bend and lift books. Ability to move loaded book carts; sufficient English language skills to understand and follow verbal and written instructions and communicate clearly with library users. Essential Duties:  Staff reference desk and provide appropriate customer service to students, faculty, staff, and the community.  Be familiar with library holdings and verify holdings for students, faculty, staff, and community.  Assist in maintaining reference collection, including planning for shifting and space to facilitate access for students, faculty, staff, and community.  Perform other duties and tasks as needed. Preferred Qualifications:  The employer reserves the right to change or add duties to this position as long as the changes and/or additions are consistent with the job classification. If needed or upon employer’ discretion with authorization from Financial Aid Office. General Summary: The Circulation desk is often the first contact that library users have with the library and its staff members must represent the library in a positive manner. Punctuality and dependability are essential components of this position. This position therefore, serves students, faculty, staff, and community users. Living Learning Center LLC Supervisor: Monica Magee-Adams Job Title: Student Assistant Job Duties: 1. Answering incoming and making outgoing calls 2. Mailing, filing, faxing, and copying 3. Abide by scheduled work time Music Music Building Supervisor: Treschere Washington Job Title: Student Assistant Requirements:  Ability to read music  Ability to use MAC programs  Knowledge of Word programs (Excel, Power Point, etc…) Office of Residential Life St. Katherine Drexel Hall Supervisor: Shirelle Perkins Job Title: Student Assistant Job Duties: 1. Answer incoming/outgoing calls 2. Handle mail 3. File, fax, and copy 4. Perform all other duties as required Requirements:  Ability to multitask  Ability to keep confidential information confidential  Must have Work-Study Office of Sponsored Program Administration Building Rm. 217C Supervisor: Carlette A. Reeves Job Title: Administrative Support Job Duties: 1. Student is responsible for dropping off and picking up mail 2. Answering phones 3. Shredding, drop off/ pickup files and packages from other departments 4. Manage filing system 5. Assist with special projects as needed Requirements:  Basic knowledge of answering phones and taking accurate messages  Ability to work a calculator  Ability to file  Must have some knowledge of Microsoft office Planning/Institutional Research Administration Annex Supervisor: Treva A. Lee Job Title: Student Assistant Job Description: To assist the office staff in executing daily duties and responsibilities of the Office Of Planning, Institutional Research and Assessment (OPIRA). Job Duties: 1. Filing 2. Sequential ordering of student documents 3. Assist OPIRA staff assist with mailings 4. Answer telephone calls, greet students 5. Requirements:      General office duties as directed. Ability to work in a team environment Knowledge of standard office equipment Well groomed Ability to maintain confidentiality concerning office matters Ability to lift at least 15 pounds Political Science Administration Annex Supervisor: Treva A. Lee Job Title: Student Office Worker Job Description: Under direct supervision, performs a variety of tasks in support of business operations within the department; and performs related duties as assigned Job Duties: 1. Responsibilities that include but are not limited to: Answering multiple phone lines and directs the call to the appropriate party 2. Greets visitors; responds to questions, provides information, documents, instructions, or directs visitors to the appropriate party 3. Gathers documents, copies documents 4. Distributes incoming mail and delivers outgoing mail daily to campus mail box 5. Maintains inventory of office supplies and prepares a list of supplies to be ordered 6. Copies, distributes, and files paperwork upon request 7. Performs confidential data entry into programs or other pertinent data, depending on assignment 8. Occasional preparation of confidential correspondence, memos, forms, and reports using word processing applications software 9. Ability to lift at least 15 lbs. and other duties as assigned Requirements:  Knowledge of standard office principles and procedures  Knowledge of the basic capabilities and functions of word processing applications software  Knowledge of principles of telephone etiquette  Skill in using general office equipment such as telephone system, copiers, and computers  Skill in communicating effectively with other both orally and in writing  Skill in dealing effectively with the general public  Ability to establish and maintain effective working relationships with those contacted in the course of work Desired Qualifications:  Knowledge of standard office principles and procedures  Knowledge of the basic capabilities and functions of word processing applications software  Knowledge of principles of business English, grammar, and punctuation  Knowledge of principles of telephone etiquette  Skill in using general office equipment such as telephones multi-line telephone system, fax, duplicating machines, copiers, and computers  Skill in communicating effectively with others both orally and in writing  Skill in dealing effectively with the general public  Ability to establish and maintain effective working relationships with those contacted in the course of work Notes: Confidential data entry occasionally. Student will have to sign confidentiality agreement prior to work beginning. Post Office University Center Supervisor: Robert Williams, Tiffany Washington Job Title: Postal Clerk Job Duties: 1. Greet customers 2. Deliver packages 3. Put mail in boxes 4. Meter mail Requirements:  Good customer service skills Psychology Xavier South, Rm. 500 Supervisor: Erica Houston Job Title: Office Assistant Job Description: This job will require the student to have skills needed to assist in the functioning of daily office tasks. This student will be assisting the divisions Administration Specialist/Administration Assistant, so dressing appropriately for wok will be requested. Requirements:  Pleasant personality  Good verbal skills  Ability to work independently  Ability to keep a regular work schedule  Ability to work with a variety of departments  Knowledge of MS Office  A major within the division is preferred Registrar Xavier South, Rm. 630 Supervisor: Gloria Kindrick Job Title: File Clerk Job Duties: 1. Assist with student files and retrieves them as necessary 2. Answer telephones, direct calls and take messages 3. Maintain records/files and other important university documents 4. Perform clerical duties which may be assigned in accordance with the activities of the registrar office 5. Compile, copy, sort paperwork 6. Operate office machines Sociology Xavier South, Rm. 500 Supervisor: Erica Houston Job Title: Office Assistant Job Description: This job will require the student to have skills needed to assist in the functioning of daily office tasks. This student will be assisting the divisions Administration Specialist/Administration Assistant, so dressing appropriately for wok will be requested. Requirements:  Pleasant personality  Good verbal skills  Ability to work independently  Ability to keep a regular work schedule  Ability to work with a variety of departments  Knowledge of MS Office  A major within the division is preferred St. Martin Deporres Hall Supervisor: R.L. Sanchez Job Title: Desk Clerk Job Duties: 1. Answering phone 2. Maintaining files 3. Assisting residents Requirements:  Customer service skills  Good phone skills  Professional  Prompt Student Services University Center, Rm. 305b Supervisor: Bobbie Gordon Job Title: Clerical Assistant Job Duties: 1. Answering multiple phone lines 2. Filing, light typing 3. Pick up office mail 4. Run errands Requirements:  Willingness to work and learn     Knowledge of principle Telephone etiquette Skills in general office equipment and computers Ability to communicate effectively with others Theology Administration Building, 3rd floor Supervisor: Fr. Phillip J. Linden Jr. Job Title: Research Assistant Job Duties: 1. Determine where and how to gather data and what to do with it once collected 2. Meet with Dr. Linden every Tuesday/ Thursday at 2 pm. 3. Take part in group meetings where members of the research team discuss various aspects of the research and methods to analyze gathered information University Center University Center Suite 208 Supervisor: Darryl Keller Job Title: Student Assistant Job Description:  Assisting with set up and break down of events.  Provide technical support during events as needed.  Monitor activity in the building by completing hourly building report.  Answer all incoming phone calls and record messages when needed.  Operate information desk during non-peak hours.  Organize inventory room when needed. Volunteer Services University Center Rm. 316 Supervisor: Typhanie Jasper-Butler/ Casey Brandon Job Title: Office Assistant Job Description: As part of a busy office, you will have various duties as listed below. This is a very pleasant office to work in and you will have an opportunity to meet all directors and staff of the Center for Student Leadership and Service. The Office Assistant/Receptionist is expected to:  Report on time for scheduled work hours  Answer telephone  Greet and assist all whom come into the office  Bulk mailings  Use copier and fax machines  Pick-up and/or deliver work within the office  Proof documents  Computer work as needed  Collect information  Other duties as assigned Special Skills or Knowledge You Will Need:  Pleasant attitude  People skills  Willingness to assist  Accuracy in typing  Proofreading skills, attention to detail  Telephone skills  Computer skills  Filing Skills You Will Develop: You will learn to work and communicate with students, staff, and faculty, as well as the community. Professionalism in talking with others in person or by phone will benefit you in future jobs, problem solving, situation and situation analysis. Office work is aimed to assist you to:  Learn organizational skills  Increase knowledge of  Enhance analytical skills  Utilize problem solving skills  Understand and acknowledge how to provide a pleasant work environment Hours: 8-15 hours per week Yearbook Xavier South, Rm. 109 Supervisor: Veronica Farve Job Title: Student Worker Job Duties: 1. Photographer assistant 2. Use camera to cover activities 3. Copy assistant 4. Type, copy, and I.D. photographs Requirements:  Willingness to learn  Knowledge of computers