Guide To Student Events

Transcript

Guide to Student Events An outline of policies and procedures for Student Organizations at Towson University Academic Year 2015 – 2016 What Is Event and Conference Services? Event and Conference Services (ECS) functions as a service for student groups that need space, equipment, and assistance for meetings and special events. ECS is responsible for reserving campus facilities, setting up the venue according to student specifications and handling all technical services during an event. ECS can also assist with other services such as working with Black & Gold Catering and ordering additional rental equipment. ECS is designed to be a one-stop-shop for our students making the event planning process one more thing you can check off your list during a hectic semester. Weekly meeting space and two large events (one per semester) are reserved annually on a designated day during the spring semester. This upcoming spring semester (2016), the first day requests for space may be submitted is Monday, April 4th. ALL reservations will be listed as ‘tentative’ until the signature page of this document is signed and brought to UU119 by your Student Organization’s Event Coordinator. Additional reservations (aside from weekly meeting and two large events) will be taken on a first-come first-serve basis beginning Monday, April 18th, 2016 (reminder of date will be sent via e-mail). ECS is divided into two main offices. In UU 119, students are able to speak directly to Reservations should they have any issues with the online reservation form. The office line there is 410-704-2600. In UU 212 (next to the Information Desk) students are able to speak with an Event Manager for any questions regarding the details of their event. The main office line is 410-704-2315. Office hours are Monday through Friday 9am to 5pm. Towson University’s policies, programs and activities comply with federal and state laws and University System of Maryland regulations prohibiting discrimination on the basis of race, color, religion, age, national origin, sex, disability and sexual orientation. 2 Who’s Who in Event and Conference Services Office Contact Information Office ECS Main Office Union Information Desk WVC Information Desk Phone 410-704-2315 410-704-2600 410-704-6666 Office Reservations Union Fax WVC Fax Phone 410-704-2600 410-704-4636 410-704-5253 Main Event Manager Contacts Please work through your assigned Event Manager Name Tom Judd, Event Manager Vacant, Event Manager Julie Rozankowski, Senior Event Manager Erin Thompson, Graduate Assistant Rachel Urban, Graduate Assistant Phone 410-704-2144 410-704-2469 410-704-4618 410-704-5495 410-704-4373 E-Mail Address [email protected] [email protected] [email protected] [email protected] Other Department Information and Contacts Name Jim McTygue, Director Jeannie Deckelbaum, Associate Director Adam Weaver, Assistant Director Joe Sabbat, Assistant Director, University Union Beth Dishner, Building Manager, West Village Brooke Jacobs, Assistant Facility Reservationist Charles Smallwood, Assistant Facility Reservationist Mike Franklin, Technical Operations Manager West Village Commons Information Desk Union Information Desk Phone 410-704-2315 410-704-2315 410-704-2998 410-704-3524 410-704-5251 410-704-2058 E-Mail Address [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] 410-704-2246 [email protected] 410-704-2315 410-704-6666 410-704-INFO [email protected] For general questions pertaining to Reservations, please e-mail [email protected]. 3 How Do I Begin and Where Do I Go From There? The planning process for an event should begin before a student visits ECS. The student organization event coordinator (one per student group) should meet with his or her event committee and work out the most important details beforehand: the type of event, expected attendance, room set-up, audio/visual (technical) needs, event times and a few possible dates and spaces. - ONE Authorized Representative (the Student Organization Event Coordinator) of each organization may submit reservation forms. This must be a full-time student in good academic standing with the University. Their name will be on file at both the offices of ECS and SGA. The Student Organization Event Coordinator is required to read this handbook and verify with signature on the final page that he/she understands all of the information presented. Once ECS receives that signed form, the contact information for that group will be maintained until the following school year or until a position change within the organization itself. The organization must be in good standing with ALL University departments (e.g. SGA, Finance, etc.) in order to make reservations. If you need information regarding your financial standing, please see the SGA Accounts Manager located in UU 226. - Reservation Process – Student Groups must be University recognized to reserve space o The Reservation Form can be accessed on-line by Clicking Here.  For general questions pertaining to Reservations, please e-mail [email protected]. o Student Groups have the opportunity to check the availability of the space prior to submitting the Reservation Form by Clicking Here to view the Web Viewer. o Reservations for student events must be made either:  21 days prior to the event for any Complex Events as well as late night parties, concerts, conferences, performances or any other event requiring special needs or equipment  10 days prior to the event for all other events/meetings  48 hours for AS-IS space (using the space with the room set-up as-is) with no additional required services. Prior to the event, you will want to acknowledge your audio/visual needs so as not to incur any unexpected charges and insure they are set aside for your event. If an Event Manager has not been assigned, please contact Jenna Wood at [email protected] - Do not plan any major events the night prior to or the day of Homecoming (October 23, 24, 25, 2015) and TigerFest (April 29-30, 2016) - Late night parties may occur the same night as home football games (9/12, 9/19, 10/10, 10/24, 10/31, and 11/21 in 2015) - Reservation Confirmation – After filling out a reservation form, you will receive a confirmation of your date by e-mail. DO NOT advertise an event UNTIL an ECS reservationist has confirmed all details. Please check your reservation confirmation for exact dates and locations. All reservations are on a first-come first-serve basis. There is no guarantee that your primary request will be filled so be sure to check the dates. - Complex Events (new starting Fall 2014) – A student organization event will be defined as “Complex” at the discretion of the assigned Event Manager and/or when the event includes 2 or more of the following: Attendance (expected or historical) of more than 200 people, Tickets (No cost for tickets, but there will be additional fees if box office is kept open after hours), Contracted services (performance contract, independent contractor agreement etc.), 4 Crowd Control/Door Monitors, Advanced Audio/Visual Support, and Free Food. In addition, events requested as part of “Welcome Back Week” and “End of the Year Week”. Click here for more information o Late night events that include external guests and run past normal building operating hours fall under the “TU Student Late Night Dance/Party with External Guest Event Standard”. - Late Night Parties – A party exceeding the Union or Commons building normal hours with external guests in attendance, will have additional requirements: event may not exceed 4 hours, must be a ticketed event through University’s Ticket Office, extra labor from security, TU Police and medical staff will be added to final event bill, a staff advisor’s attendance is required and no advertisement of the event is allowed until event details are discussed with assigned Event Manager. For a full policy breakdown and cost estimate of such an event, please contact your Event Manager. Generally security costs for these events range between $2,000 and $2,500 each. Click here to read the policy online. - Tabling o University Union – tabling for student organizations (1st Floor – next to elevators or next to Paws entrance; 2nd Floor – next to entrance to Susquehanna Dining or foyer leading into Susquehanna Dining) must be scheduled at the Information Desk, located on the 2nd Floor. Scheduling will be on a first come first serve basis. Groups selling food items of any sort will be required to submit a food waiver to Black & Gold Catering (see below). For a full policy breakdown (including information regarding sales of any items or outside vendors), please see the Information Desk. o West Village Commons – Tabling in the Commons is limited to 2 tables and is available for students and University departments only without a special exception. Please see the Commons Information Desk to schedule a table. - Event Manager Assignment – Once the event has been confirmed, an Event Manager will be assigned to assist you with the final stages of planning. You may contact the main office at 410-704-2315 to find out who your Event Manager is. It is best to meet with your Event Manager at least 2 weeks prior to the event to discuss room set-up. Failure to do so at least 7 days prior to your event (or 21 days for larger events) may result in cancellation of the space. - Parking – Events that will result in 10 or more outside guests will be automatically directed to the parking form upon submission of the facilities reservation form. If charges will be assessed the student organization will be contacted by parking services directly to discuss payment options. For assistance, please contact 410-704-PARK (7275). - Outside Entertainment – At least 21 days prior to the event an ECS Senior Technician must review a technical rider (performers technical needs) for parties and/or socials from the form of entertainment provided (a DJ, band, performer, etc.) Your organization is not obligated to reserve/use the equipment offered by ECS Tech Operations, but please note that there is no guarantee our staff can assist with any problems that may arise. A signed contract with the outside entertainment and a copy of any insurance documentation must be provided and will be maintained in our master financial event folder. - Food – Dining Services has created a separate menu for students only called “Just the Basics”. It is recommended that you meet with a catering representative at least 2 weeks prior to your event. The full service catering menu is available by Clicking Here or you can call 410-704-3480 to speak to someone directly. 5 o o o - The University has a contractual obligation to purchase catering and food related services from Chartwell’s Dining Services and Black and Gold Catering for all campus events. If you wish to provide your own food/refreshments, a food waiver must be completed for any food that is not provided by Dining Services. However, there is no guarantee that the waiver will be approved. Approval is at the sole discretion of Black & Gold Catering. The form must be submitted at least 10 business days prior to the event to be considered. Click Here to access the form. If you wish to provide alcohol at an event, approval from the Associate Vice President of Campus Life is required. Alcohol for student events must be served by Dining Services who must be TIPS certified and must include sufficient food options. Refer to the Procedures for Events with Alcohol for more information. All raw food for BBQs MUST be purchased through Black and Gold. Building Hours – If you need to have the building hours altered from regular posted hours, a $16 per hour fee will be charged to the organization to cover additional costs. Please note: extended hours are subject to the approval of the Building Manager. There will be a minimum of one-hour charged. Any changes in hours must be scheduled 2 weeks in advance. The hours for both the West Village Commons and the University Union are as follows: Day of the Week Hours Monday – Thursday Friday Saturday 7am to 11pm 7am to 12am 8am to 12am Sunday 9am to 11pm - Clean-Up – Your group is responsible for leaving the room or space as you found it. Pick up and dispose of all trash accumulated during the event. Tables returned not properly cleaned up will result in a $50/table charge to the group. There will be no taping to walls, ceilings, windows or doors. - Event Updates – If you need to cancel or change the details concerning your events please contact both your Event Manager and the facility reservationist with the information. This will allow for another organization to possibly reserve the space in time to plan a successful event. Additional Event Needs - Raffling/Gaming – Any event having a raffle or any sort of gambling taking place during the event must attain a permit from the Baltimore County Office of Licenses and Permits (See the Office of Student Activities for more info). - Ticketing – Events requiring tickets for entry must be open to outside guests. ALL ticketed events must go through the Ticket Office. All Complex Events must be ticketed. - Donations – Groups accepting donations for their event may not do so at any entry point into the event; the donations area must be located away from the entrance so as not to give the impression that a donation is required for entry. - Decorations – Click Here to access the Decorations Policy that is provided by Environmental Health and Safety (EHS). Any damages incurred from decorations will be billed back to your organization. Most common infractions are glitter, candles, use on non- 6 painters tape to hang balloons, banners and other wall decorations. Only step stools will be allowed to be borrowed from the information desk, so anything beyond that reach is prohibited. Table and chairs may not be used to stand on for sake of decorating at room. - Movie Screening – In order to screen a movie on campus, you must attain the Copyright License. Please see the Office of Student Activities for more information. - Fire Permits – Required for any event with an open flame (BBQs only) and must be submitted to the Office of Public Safety at least 48 hours in advance. Click Here to access the Fire Permit. The student organization is responsible for providing a bucket of water for the event in case of emergency. Please see additional Open Flame and Candle Policy on page 16. o Organizations found with any type of open flame present in their indoor event will lose access to reserve space for one (1) full semester. TU Building Managers and Event and Conference Services Staff may access rooms during any reservation to ensure proper compliance with policies and procedures. What Facilities are Available? Many spaces on campus are available for use by student groups. The primary areas are the University Union, West Village Commons, Burdick Hall Gyms and select academic space. ECS has set aside evenings in the University Union from Sunday to Wednesday to accommodate weekly meeting requests. Weekly meeting spaces not used may be lost, unless the organization informs ECS prior to the meeting date. Any additional event requests will be fulfilled on a first come first serve basis. Any events taking place after normal building hours (please see page 6 for building hours) with outside guests invited will be considered a late night social. Please note that any late night socials taking place in the West Village Commons will require additional security and other costs. Your organization will be responsible for ALL associated charges. All outdoor events with band performances or disc jockeys must comply with the Noise and Lighting Standard that the University has in place. Weekday (Sunday evening through Friday afternoon) events must cease making noise by 10pm and maintain a 55dBA (sound measurement) at the property line. Weekend (Friday evening through Sunday afternoon) events must cease making noise by 11pm and maintain a 55dBA at the property line. All evening events taking place on Burdick Field must cease by 10pm to ensure that the field lights are turned off by 11pm. Sound levels will be monitored by University staff (ECS or EH&S) at the property line using a sound level meter. The cost to provide sound level monitoring will be the responsibility of the group holding the event. If your first choice has been previously reserved or does not meet the needs of your function, the Reservationist will work with you to discuss alternative dates, times, and locations. 7 Facility and Set-Ups with Capacity Limits U Shape Classroom Theatre Open Square Banquet University Union (UU) Space Classroom Theater U-Shape Open Square Chesapeake 1 Chesapeake 2 Chesapeake 3 Chesapeake 1 & 2 Chesapeake’s 2 & 3 Chesapeake’s 1 - 3 96 96 96 192 192 288 200 200 200 400 400 600 54 54 54 64 64 64 UU 305 36 80 24 36 UU 306 36 80 24 36 UU 307 UU 308 UU 314 UU 315 UU 316 UU 314 & 315 UU 315 & 316 UU 314 - 316 Loch Raven Potomac Lounge Susquehanna 1 Susquehanna 2 15 15 18 18 12 36 30 48 72 180 30 30 40 40 20 75 75 100 100 320 15 15 15 15 15 30 30 18 18 18 18 18 36 36 42 42 54 Susquehanna Terrace 48 144 21 Patuxent Room Severn PAWS 33 45 AS-IS AS-IS AS-IS AS-IS 100 8 30 Number of Round Tables rounds of 8 or 9 chairs squares of 8 15 15 15 30 30 45 40 squares 40 squares 7 35 10 squares West Village Commons (WVC) Space Classroom Theater U-Shape Open Square WVC Ballroom A WVC Ballroom B WVC Ballroom C WVC Ballroom A & B WVC Ballroom B & C WVC Ballroom A – C 96 96 96 192 192 288 220 220 220 440 440 660 54 54 54 64 64 64 WVC 305 36 66 24 30 WVC 306 27 60 24 30 WVC 307 36 66 24 30 - - Number of Round Tables rounds of 8 or 9 chairs squares of 8 15 15 15 35 35 55 5 squares 4 squares 5 squares Paws Downstairs is available as 200 festival-style (no seating), 100 theatre-style or café style (AS-IS), maximum capacity for Paws including working staff is 558. Susquehanna 1/2*and Patuxent Room* are available AS-IS – NO SET-UP CHANGES. Groups who do NOT return these rooms to the normal set-up (ready for meal service) will be responsible for a $50 re-set fee o These are dining facilities and will not be available until after 4pm Monday through Friday (except for Susquehanna I and II which are open until 7pm), or at the discretion of University Dining Services For safety reasons, dancing is not permitted in the Chesapeake Rooms o Chesapeake 1 and 2 used individually will require a door monitor for any event over 49 people per room – this labor charge will be the responsibility of the student organization Additional Setup/Capacity Notes - All capacities listed above are subject to change pending on additional set-up needs - Set-up changes should be made 48 hours prior to the event - Lobby usage is limited for the ease of traffic movement and as a lounging/gathering area for students. No dance practice/rehearsals, meetings or other event activities are permitted in any Union lobby area without prior approval and within the guidelines of the Union Lobby Usage Procedure - All outdoor events are limited to the number of tables and chairs provided. Additional sound restrictions will also apply depending on type of program and location on campus. - Outdoor events may also be scheduled on one of the following locations: o Glen Fire Pit o Newell Field o Paws Patio or Lawn - These areas have been designated as a Limited Use area and has use limitations, and will be limited to 1 six foot table and 2 chairs Cook Beach Potomac Patio Under the Lecture Hall Freedom Square Speakers Circle West Village Lawn Glen Dining Areas Susquehanna Patio 9 Technical Operations Technical Operations is the audio/visual support arm of ECS. The department provides coordination of the technical requirements associated with events held on campus which are not part of an academic class. Request for Service Requests for technical services (including sound monitors for all outdoor events with amplified sound) must be placed at least 10 days (21 days prior for complex events) prior to the day of the event. Inside of this period, no guarantee will be made that the service can be provided. Requests made three working days (Saturday and Sunday not included) or less prior to the day of the event will incur a $25 charge. A $25 cancellation fee will also be applied if cancelled within 24hours of event start time. There are several key pieces of information required to request technical support for an event: - Name of the event - Date(s) of the event - Location(s) of the event - Actual event times - Event reference number (found on confirmation) - Sponsor and account number for billing purposes - Contact name and phone number - Technical needs All of this information will be communicated through the Event Manager assigned to the event. The Event Manager will then take your request and information and arrange the details with a representative from technical services. If requested, Technical Operations will provide you with an estimate of the costs prior to the event so that the group can properly assess their budget. Costs Involved The organization hosting the event will be charged for all services provided. These charges are based on the rate sheet published for each fiscal year. The two main components to the charges incurred for an event are equipment and labor. Most package plans in the Union and Commons are inclusive of a limited number of labor hours based on the plan. Your Event Manager can help you understand if you will incur additional labor cost based on the length of your event in addition to loadin and load-out of equipment. Additional labor costs will be incurred for events that require labor on site for longer events and event that require significant setup. University Technical Operations will strive to assist organizations in bringing their ideas to fruition. In this light, the opportunity to provide advice and information concerning the technical requirements is our pleasure. Please contact this office with any questions you may have. Throughout the planning process we will endeavor to provide clear, concise details so that you may achieve your goal. 10 Your organization is not required to use the equipment provided by our office – if you’d prefer to provide your own equipment or hire an outside company. Please note that if you go that route, our technical operations staff cannot assist in the management of that equipment, should any problems arise the day of the event. Organizations that are not budgeted through SGA are required to pay for their equipment at least one business day prior to their event via cash, check or money order. Technical Operations Rates 2015 – 2016 Basic set-up and breakdown labor included on all rates Sound Equipment Includes 2 wired microphones, CD player and sound system, iPod cord University Union Chesapeake 1 $47.00 Chesapeake 2 $47.00 Chesapeake 3 $47.00 Chesapeake 1 & 2 $72.00 Chesapeake’s 2 & 3 $72.00 Chesapeake’s 1 – 3 $97.00 Potomac Lounge $97.00 Loch Raven Room $47.00 UU 305 UU 306 UU 307 $25.00 UU 308 per room UU 314 UU 315 UU 316 UU 314 & 315 $40.00 UU 315 & 316 $40.00 UU 314 – 316 $47.00 West Village Commons WVC Ballroom A $47.00 WVC Ballroom B $47.00 WVC Ballroom C $47.00 WVC Ballroom A & B $72.00 WVC Ballroom B & C $72.00 WVC Ballroom A – C $97.00 WVC 305 WVC 306 $25.00 per room WVC 307 Visual Packages # 1 – 3500 Projector, screen, cables, power # 2 – 3500 Projector, screen, laptop, cables, power Screen, with Table and Power Screen Only $75.00 $100.00 $20.00 $5.00 11 Concert Equipment – Requires at least 21-days’ notice for use Additional labor may be required Open Mic Concert Sound (Small acts) Full Front of House $200.00 $275.00 $550.00 $175.00 (12-can) + Labor $325.00 (24-can) + Labor Lighting Spotlight $50.00 + Labor Additional Equipment Additional Microphone (wired) Additional Microphone (wireless) CD Player Mixer Rack Audio System – 16 channel Dry Erase Board $7.50 each $15.00 each $17.50 $50.00 $7.50 Flip Chart w/ Markers $15.00 Rates and Expenses - Certain events, speakers or performers may require a technician on site thus incurring additional labor expenses. - Any event that takes place other than inside the Union or West Village will REQUIRE setup/break-down labor charges and potentially an onsite technician. Labor Rates Labor Type Cost/Hour Student Technician $12.00 Student Supervisor $16.00 Senior Technician $27.00 Technical Crew Chief $36.00 Lighting Equipment – Fixed in-house lighting systems will be adjusted at no charge. Specialty lighting equipment is available upon request. Power Distribution – There is no charge for power used. There is a charge for the equipment necessary for power distribution, and if necessary, a TU Electrician for power tie-in. Cost estimates will be given upon receipt of requirements. Notes - All rates are based on a per day rental - Any equipment rented or services rendered from an outside contractor will be billed at actual invoice cost and may include ECS labor - Certain events, facilities, or outside spaces require a rental of equipment from outside companies. Please contact your Event Manager for an estimate 12 Additional Charges Rate Sheet ECS is limited in the amount of tables, chairs, stage pieces, etc. we can provide in spaces outside of the West Village Commons and University Union (Burdick Field and Gyms, Newell Field, Under the Lecture Hall etc.). Please contact your Event Manager early on to discuss rental prices for your event and note that these prices are subject to change based on any changes made to the University’s contract. Please keep in mind that labor costs may also be incurred for the set-up and breakdown of an event depending on location (i.e. Towson Center, Burdick Gyms or Field). Equipment * Plastic Folding Chairs Padded Folding Chairs White Tablecloths Trash Boxes with Bags Black Box-Skirts 6’ Table (rectangular table) Round Table (60”) Stage Pieces (4’ x 4’) Union Paws Lawn Grill (5’) Rental Grill – All Other Locations Tents Radios Labor Type Sound Monitor Student Event Staff Student Event Staff Supervisor SAFE Management Supervisor * SAFE Management * Housekeeping Medical/First Aide ALS Ambulance TU Police Officer Cost Per Item $1.10 $3.27 $6.00 $7.00 $10.00 $7.27 $7.75 Request Quote Based Needs $75.00 $160.00 $25.00 $7.00 Cost/Hour $16.00 3 hour minimum $12.00 3 hour minimum $16.00 3 hour minimum $19.00 4 hour minimum $17.25 4 hour minimum $21.00 1 hour minimum $33.00 4 hour minimum $150.00 4 hour minimum $51.00 3 hour minimum * Pricing Subject to Change 13 Open Flame and Candle Policy Except as specified below, the use of candles, incense or any type of open flame device for any purpose is strictly prohibited in University buildings. - - - - Open Flames – The use of open flame devices (such as tiki lamps, oil lamps, torches, etc.) are absolutely prohibited in University buildings and must be approved for outdoor use by Environmental Health and Safety (EHS) on a case-by-case basis. The use of candles, incense or any type of open flame device for ceremonial purposes is strictly prohibited in University buildings. Mood and Scent Candles – Mood and scent candles are strictly prohibited in all University buildings. Incense – The use of incense is strictly prohibited in all University buildings. Any outdoor cooking done in conjunction with decorative events shall be approved by EHS and shall utilize suitable outdoor cooking appliances manufactured/intended for that use and placed an adequate distance from any decorations. A Fire Permit (approved by EHS) and water bucket* are required during the event. Click Here to access the Fire Permit. A fire extinguisher issued by ECS is required for concerts BBQ Grills o A bucket of water must be located next to the grill prior to lighting the grill which must be placed a minimum of 50 feet from the building. The Event Manager charged with managing the event is responsible for the correct placement of the grill, the Fire Permit is provided by EHS and ensuring that the direction sheet has been signed by the organizations advisor and organization contact and provided to the Event Manager at least 5 days prior to the event. o The advisor must be trained on the use of the grill and must be in attendance as detailed in the direction sheet. Use of BBQ grills can be a serious safety hazard if not used properly. For this reason, if any of the above requirements are not achieved, the event will be cancelled and the organization will be responsible for any outside rental costs incurred. Propane BBQ Grills used for TU Events on Paws Lawn It is very important to follow the outlined directions carefully and to have the document signed and retuned to your Event Manager by the date required to avoid having your event cancelled. It is the organizations responsibility to completely clean up the area and return all loaned equipment to the Union Information Desk to avoid being charged additional costs. Propane is highly combustible and improper use can cause severe injury or death. If you do not feel comfortable, please arrange for someone from Event and Conference Services to help you. - Lighting ECS Propane BBQ Grills at Paws Lawn Only Lighting Rental Propane BBQ Grills Lighting the Glen BBQ Fireplace 14 Event Planning Checklist 21 Days Before (Major events)/ 10 Days Before (All other events):  Fill out reservation form at www.towson.edu/facilityreservations and wait for confirmation  Meet with my organization to discuss our ideas, expectations and budgeting options At Least 7 Days Before Complex Events:  Meet with my Event Manager to discuss set-up and any A/V equipment needed for the event  Arrangement of tables and chairs  Tablecloths  Stage and/or Podium  Rental equipment (additional tables, sound, etc.)  Other decorations  If the event is open to outside guests, I have considered my options with parking services and also the possibility of ticketing the event  Work with Black and Gold Catering to discuss dining options for my event  If a large number of people are expected to attend, I will work with my Event Manager to look at the various kinds of security we should have at such an event  I will work with the University Union Building Manager to arrange tabling to promote my event and also find out how to properly place flyers around campus Day of the Event:  I will touch base with my Event Manager to discuss any last minute changes or additions, and to verify all things are a go 15