How To Use Scientific Learning Gateway

Transcript

How to Use Scientific Learning®Gateway Published August 2009 Copyright 1996 through 2009 Scientific Learning Corporation. All rights reserved. This document is supplied subject to the terms of the Scientific Learning Corporation license agreement. Information in this document is subject to change without notice. Names, data, and other information used in examples and exercises herein are fictitious. Trademarks Fast ForWord® is a registered trademark of Scientific Learning Corporation, registered in the U.S. and certain other countries. Reading Assistant™ is a trademark of Scientific Learning Corporation. Third-Party Trademarks Apple®, Macintosh®, and Mac® are registered trademarks of Apple Inc., registered in the U.S. and other countries. Microsoft® and Windows® are registered trademarks of Microsoft Corporation. Bookette is a trademark of Bookette Software Company. Lexile® is a trademark of MetaMetrics, Inc., and is registered in the United States and abroad. Other brands and their products are trademarks of their respective holders. Trademark symbols are used only in the first occurrence of a trademarked name. Gateway was created using The Alloy Look and Feel software, copyright © 2001-2003 INCORS GmbH. All rights reserved. Scientific Learning Corporation 300 Frank H. Ogawa Plaza Suite 600 Oakland, CA 94612-2040 Phone: 888-665-9707 Fax: 510-444-3580 Web: www.scientificlearning.com Technical Support/Customer Service Phone: 888-358-0212 (US & Canada) Phone: 520-917-1200 (International) Web: www.scientificlearning.com/support Email: [email protected] Hours: Monday through Friday, 5 AM - 5 PM Pacific Time ii Scientific Learning Gateway Manual 4.7 Published August 2009 Preface Who Should Read This Manual? How to Use Scientific Learning®Gateway is for individuals who would like instructions on how to install, set up, and implement the Scientific Learning products within Gateway. For descriptions of the Scientific Learning products, please refer to the How to Use the Scientific Learning®Products manual. iii iv Preface Contents Preface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii Who Should Read This Manual? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7 Chapter 1: Installing Scientific Learning Gateway . . . . . . . . . . . . . . . . . . .11 Selecting the Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 The Stand-Alone Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 The Networked Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Performing the Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Chapter 2: Setting up Scientific Learning Gateway . . . . . . . . . . . . . . . . . .15 Setting up a Stand-Alone or Networked Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 What is the License?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 What is the Administrator Password? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Using the Setup Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Setting up the Stand-Alone Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17 Setting up the Networked Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23 Enrolling and Managing Participants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Enrolling Participants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Enrolling an Individual Participant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32 Enrolling Multiple Participants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35 Enrolling Participants Using the SIF Agent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40 Editing a Participant Profile. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Removing Participants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Creating and Managing Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Creating a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52 Editing a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53 Removing a Group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54 Managing Groups Using the All Participants List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55 Chapter 3: Assigning the Fast ForWord Products . . . . . . . . . . . . . . . . . . .57 Setting up an Assignment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Selecting a Protocol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Selecting the Introduction Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Performing an Assignment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Assigning a Fast ForWord Product. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Editing a Fast ForWord Product Assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Removing a Fast ForWord Product Assignment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 v Chapter 4: Assigning the Reading Assistant Product . . . . . . . . . . . . . . . . 69 Setting up an Assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Setting up the Reading Assistant Content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70 Assigning a Content Grade Band . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Selecting a Reading Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Determining Content Progression. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74 Selecting a Protocol. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75 Changing the Language Support Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76 Changing the Speech Recognition Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77 Adjusting Pronunciation Correctness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Adjusting the Intervention Wait Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Resetting Voice Customization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Setting Accessibility Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78 Performing an Assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Assigning the Reading Assistant Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79 Editing a Reading Assistant Product Assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82 Removing a Reading Assistant Product Assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84 Chapter 5: Administering Scientific Learning Gateway . . . . . . . . . . . . . . 89 Verifying the Time Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Resetting the Administrator Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Maintaining the License. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Viewing the License . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92 Updating the License. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93 Reviewing License Status Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94 Transferring Participants across Gateway Setups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Transferring Participants out of Gateway . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96 Transferring Participants into Gateway . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97 Changing the Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Changing the Proxy Server Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98 Changing the Upload Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99 Restoring a Participant from a Backup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Updating the Email Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101 Uploading a Diagnostic Archive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 Setting Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 Setting Participant Display Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103 Setting the Default Protocol. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103 Using Auto Update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Updating a Stand-Alone Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105 Updating the Networked Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105 Disabling Auto Update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105 vi Contents Chapter 6: Using the Scientific Learning Products . . . . . . . . . . . . . . . . .107 Using the Fast ForWord Products . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Using the Reading Assistant Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Setting up the Work Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Working on the Reading Assistant Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Using the Demos. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113 Chapter 7: Using the Networked Configuration . . . . . . . . . . . . . . . . . . .117 Setting up the Networked Computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 Using the Gateway Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119 Using the Teacher Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 Using the Monitor Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123 Using the Student Exercises . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125 Chapter 8: Using Reading Progress Indicator . . . . . . . . . . . . . . . . . . . . . .127 Using the RPI Assessments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 Managing the RPI Assessments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 Reviewing RPI Assessment Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 Disabling Reading Progress Indicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 Voiding an RPI Assessment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Chapter 9: Using Upload and Archive . . . . . . . . . . . . . . . . . . . . . . . . . . . .133 Uploading Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134 Archiving Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135 Restoring from an Archive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136 Chapter 10: Reviewing Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137 Reviewing the Results Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Reviewing the Group Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Reviewing the Individual Participant Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143 Saving and Printing the Results Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 Contents vii Introduction What is Scientific Learning Gateway? Scientific Learning® Gateway is the software application that provides access to all of the Scientific Learning products, allowing you to implement and administer those products from your computer. It is the gateway to the following features: • Activating and updating licenses for the Scientific Learning products • Enrolling participants in the Scientific Learning products • Creating participant groups to easily manage large numbers of participants • Edit the product settings to meet specific participant or group needs • Enabling participants to work on the different Scientific Learning products • Setting up, using, and monitoring the networked configuration of the Scientific Learning products • Creating archives of participant data in case of computer failure • Reviewing performance results for participants and groups of participants • Uploading participant data to Scientific Learning Progress Tracker Gateway provides four main screens to help you use the Scientific Learning products. A description of each screen follows. • Exercises • Enrollment • Results • Upload & Archive In the networked configuration, Gateway provides two additional screens. See Chapter 7, “Using the Networked Configuration,” on page 117 for details. • Gateway Server • Monitor 7 The Exercises Screen Exercises The Exercises screen provides access to the Scientific Learning products and demos. It is the default screen when Gateway is opened. There are no restrictions on who can access this screen; no passwords are required. From this screen, participants can select and work on the products each day. For details on using this screen to access the products or demos, see Chapter 6, “Using the Scientific Learning Products,” on page 107. The Enrollment Screen Enrollment The Enrollment screen allows you to enroll participants in the Scientific Learning products, create and manage groups of participants, and edit the products settings for participants. This screen is password protected. For details on enrollment, see “Enrolling and Managing Participants” on page 30. 8 Introduction The Results Screen Results The Results screen reports participant performance in the Scientific Learning products. This screen is password protected. See Chapter 10, “Reviewing Results,” on page 137 for details on viewing results. For access to Progress Tracker while reviewing participant results, click the Progress Tracker button. This button is located on all group reports on the Results screen. The Upload & Archive Screen Upload & Archive The Upload & Archive screen helps manage participant exercise data. This screen allows you to create archives of data, in case of computer failure, and to upload data to Scientific Learning and Progress Tracker. The Upload & Archive screen is password protected. For details on these functions, see Chapter 9, “Using Upload and Archive,” on page 133. Introduction 9 Help For help with any Gateway features, click the Help button in the menu bar, or click the Help (?) button on the current Gateway screen. The Help menu also provides access to the following two screens: • Support • About Scientific Learning Gateway The Support screen provides the following information: • How to contact Scientific Learning • Information for Scientific Learning Technical Support, including the current Gateway configuration: stand-alone or networked The About Scientific Learning Gateway screen provides the following information: 10 Introduction • A list of the Gateway products installed on your computer • The Gateway and Scientific Learning product build numbers • The latest news from Scientific Learning Chapter 1 Installing Scientific Learning Gateway This chapter outlines the Gateway installation process, which installs and provides access to all of the licensed Scientific Learning products. Selecting the Configuration Before installing Gateway, you must determine the configuration that best meets your needs. There are two ways to configure Gateway: • Stand-alone • Networked Use this section to help determine which configuration to use. The Stand-Alone Configuration The stand-alone configuration is recommended for those who have a limited number of computers to run the Scientific Learning products. In the stand-alone configuration, all of the licensed Scientific Learning products are set up on each computer. Each participant uses the same computer each day to work on the product. Administrative activities, such as enrolling a participant or viewing participant performance, are also performed on that computer. The diagram below illustrates the stand-alone configuration. Each individual computer manages participant data (the Gateway server), administers Gateway (the teacher tools), provides access to the Scientific Learning products (the student exercises), and connects to the Internet to access the Scientific Learning database. Gateway server Teacher tools Student exercises Stand-Alone Configuration 11 The Networked Configuration In the networked configuration, the Gateway server is set up on a single computer, which is connected to other computers over a local area network (LAN). The computer with the Gateway server can be set up in a separate location, away from the other computers on the network. A networked configuration is recommended for those who have large numbers of participants using the Scientific Learning products. Participants can work on any computer on the network each day. Participant data is centralized on the computer hosting the Gateway server, while the teacher tools and the student exercises can be set up on other computers in the network. The diagram below illustrates a typical networked configuration. One computer hosts the Gateway server and teacher tools, and uses the Internet to access the Scientific Learning database. The other computers on the network provide access to the student exercises. Gateway server Teacher tools Student exercises Networked Configuration For example, a teacher could install the Gateway server and teacher tools on his computer and install the student exercises on the student workstations. In this type of setup, the teacher could monitor the participants as they work on the student exercises and perform all of the administrative tasks from his desk without having to walk around the classroom or lab. When you have determined the configuration that best meets your needs, proceed to the next step, “Performing the Installation” on page 13. 12 Chapter 1 Installing Scientific Learning Gateway Performing the Installation The Gateway Installer DVD installs both Gateway and the Scientific Learning products in one easy step. • For the stand-alone configuration, perform the installation on each computer on which you plan to use the Scientific Learning products. • For the networked configuration, perform the installation on the Gateway server computer, any teacher tools computers, and all of the student workstations that you plan to include in the networked configuration. See Chapter 7, “Using the Networked Configuration,” on page 117 for more information on network setup. The install guide included on the Gateway Installer DVD provides detailed steps on how to perform the installation. If you cannot locate these instructions, contact Scientific Learning Customer Service for assistance. NOTE Before you begin the installation, verify that you have system privileges to install new software on the computer. If you are not sure if you have system privileges, contact your system administrator for help. Gateway does not support older Windows and Macintosh operating systems. For more information on supported operating systems, and for detailed Gateway technical specifications, visit our Web site at www.scientificlearning.com/support. Installing the Multimedia Contents Once you have completed the Gateway installation, install the multimedia contents for each of the licensed products onto the computer. Use the product CDs/DVDs shipped with your purchase. • For the stand-alone configuration, perform the installation on each computer on which you plan to use the Scientific Learning products. • For the networked configuration, perform the installation on the all of the student workstations that you plan to include in the networked configuration. NOTE For the Reading Assistant product, you can opt to install the contents only on the Gateway server. If you use this method, however, the product will automatically download the content files from the Gateway server on an as-needed basis, which may impact performance. The install guide included on each product CD and DVD provides detailed steps on how to perform the installation. If you cannot locate these instructions, contact Scientific Learning Customer Service for assistance. Chapter 1 Installing Scientific Learning Gateway 13 14 Chapter 1 Installing Scientific Learning Gateway Chapter 2 Setting up Scientific Learning Gateway The following chapter covers the steps required to set up Gateway and the licensed Scientific Learning products. Review each section carefully to learn how to perform the following tasks: • Setting up the stand-alone and networked configurations • Enrolling and manage participants Setting up a Stand-Alone or Networked Configuration Once Gateway is installed on all of the computers you plan to use, you must open Gateway on each computer and run the Setup Wizard. When Gateway is opened for the first time, the Setup Wizard automatically starts and guides you through the following tasks, step by step: • Activating the license • Creating the Administrator password • Configuring the stand-alone or networked components Read the following information to learn more about the license and the Administrator password. Then see “Using the Setup Wizard” on page 16 for instructions on setting up the stand-alone and networked configurations. What is the License? When setting up the stand-alone or networked configuration, the Setup Wizard prompts you to activate the product license. The license is the legal agreement with Scientific Learning that allows you to use a Scientific Learning product for a specific length of time and under specific terms and conditions. Here are some examples of possible license options: • One Scientific Learning product for an individual participant for a set period of time. • Several Scientific Learning products on a limited number of workstations over a period of one or more years. • All Scientific Learning products for an unlimited number of workstations and participants for an unlimited period of time. You can view your license to review its terms. For instructions on viewing your license or updating your license to reflect any new terms set with Scientific Learning, see “Maintaining the License” on page 92. 15 What is the Administrator Password? When setting up a stand-alone or networked configuration, the Setup Wizard prompts you to create an Administrator password. The Administrator password provides total access to Gateway. This password allows you to use the administrative tools (or teacher tools), which enable you to set up the Scientific Learning products, to view participant performance results, and to manage participant data. In the networked configuration, this password also provides access to the Gateway server. You can share this password with others as necessary. The Administrator password can be changed, if needed. See “Resetting the Administrator Password” on page 91. for instructions. Using the Setup Wizard When opening Gateway for the first time, the Setup Wizard automatically starts and prompts you to configure the computer as a stand-alone or networked component. You must run the Setup Wizard on each Gateway computer before you can work on the products. In the networked configuration, perform this task on the computer that will host the Gateway server first. When setting up a networked configuration, you must first run the Setup Wizard on the computer that will host the Gateway server. Once the computer is set up and the Gateway server is running, you can set up any additional computers with the teacher tools or the student exercises. You will need the following information before you begin: • Activation Code • Organization ID (single-use licenses only) You should have received this information from Scientific Learning. If not, please contact Scientific Learning Customer Service. Once you have gathered the required information, advance to one of the following sections, depending on the configuration you plan to use: 16 Chapter 2 • Setting up the Stand-Alone Configuration • Setting up the Networked Configuration Setting up Scientific Learning Gateway Setting up the Stand-Alone Configuration When setting up a stand-alone configuration, you must first determine the activation method appropriate for your license type. There are two possible ways to activate the products in stand-alone configuration: • Activating the products using the Internet • Configuring the products for single-use licenses Use the first method to activate all product licenses except single-use licenses. Use the second method to configure Gateway for single-use licenses. Both methods require Internet access, and begin with the following task. To set up the computer as a stand-alone: 1. Open Gateway on the computer by double-clicking the Gateway icon. Or, depending on your platform, navigate to the Gateway application file and double-click it: Windows – C:\Program Files\SLC\Fast ForWord Gateway.exe Macintosh – Macintosh HD > Applications > SLC > Fast ForWord Gateway The Setup Wizard opens and the Welcome screen appears. 2. On the Setup Wizard Welcome screen, select Set up Scientific Learning Gateway on this Computer and click Next: Welcome The Configuration screen appears. Chapter 2 Setting up Scientific Learning Gateway 17 The Configuration screen allows you to select which Gateway configuration you want to set up: stand-alone or networked. 3. On the Configuration screen, select Stand-Alone and click Next: Configuration The License Activation screen appears: License Activation The License Activation screen includes two possible methods for activating the products on a stand-alone computer. Use one of these methods to complete the stand-alone configuration, detailed on the following pages. 18 Chapter 2 • Automatically activate the product licenses over the Internet (continue on page 19). • Configure for single-use licenses, which also requires the Internet (continue on page 21). Setting up Scientific Learning Gateway To automatically activate the product licenses using the Internet (continued from page 18): 1. Verify that the computer is connected to the Internet. 2. On the License Activation screen, select Automatically Activate the Products over the Internet, enter your Activation Code, and click Next: Product Activation If the Gateway is able to connect to Scientific Learning, the License & Agreements screen appears. If not, verify the Internet connection and try again, or set up a proxy server if needed (see “Proxy Servers” on page 29 for steps). 3. On the License & Agreements screen, confirm the license and click Next: License & Agreements Chapter 2 Setting up Scientific Learning Gateway 19 The Password & Email screen appears. 4. On the Password & Email screen, enter an Administrator password and an email address, then click Next: Password & Email The Setup Complete screen appears: Setup Complete 5. Click Start Gateway to complete the setup and open Gateway on the computer. Now that Gateway is set up on the computer, continue with “Enrolling and Managing Participants” on page 30. 20 Chapter 2 Setting up Scientific Learning Gateway To configure the products for single-use licenses (continued from page 18): 1. Verify that the computer is connected to the Internet. 2. On the License Activation screen, select Configure for Single-Use Licenses, enter your Organization ID, and click Next: License Activation If the Gateway is able to connect to Scientific Learning, the Password & Email screen appears. If not, verify the Internet connection and try again, or set up a proxy server if needed (see “Proxy Servers” on page 29 for steps). 3. On the Password & Email screen, enter an Administrator password and an email address, then click Next: Password & Email Chapter 2 Setting up Scientific Learning Gateway 21 The Setup Complete screen appears: Setup Complete 4. Click Start Gateway to complete the setup and open Gateway on the computer. Now that Gateway is set up on the computer, continue with “Enrolling and Managing Participants” on page 30. 22 Chapter 2 Setting up Scientific Learning Gateway Setting up the Networked Configuration When setting up the networked configuration, you must first run the Setup Wizard on the computer that will host the Gateway server. When the computer with the Gateway server is set up and the Gateway server is open, you can set up any of the computers with the teacher tools or the student exercises. You must first run the Setup Wizard on the computer that will host the Gateway server. Once the Gateway server computer is set up and running, set up any of the computers with the teacher tools or the student exercises. Begin each networked component setup with the following task. Perform the task on the Gateway server computer first. To set up the computer as a networked component: 1. Open Gateway on the computer by double-clicking the Gateway icon. Or, depending on your platform, navigate to the Gateway application file and double-click it: Windows – C:\Program Files\SLC\Fast ForWord Gateway.exe Macintosh – Macintosh HD > Applications > SLC > Fast ForWord Gateway The Setup Wizard opens and the Welcome screen appears. 2. On the Welcome screen, select Set up Scientific Learning Gateway on this Computer and click Next: Welcome Chapter 2 Setting up Scientific Learning Gateway 23 The Configuration screen appears: Configuration At this point, you must decide which networked component to set up on this computer. • Gateway server – This computer will manage the participant data and provide access to the teacher tools. Set up the Gateway server first in the networked configuration. • Teacher tools or student exercies – This computer will administer Gateway and the Scientific Learning products, or will allow the participants to work on the Scientific Learning products. See page 27 for steps on setting up these components. To set up the computer as a Gateway server: 1. Verify that the computer is connected to the Internet. 2. Select Networked Configuration, Set up the Data Manager on this Computer, then click Next: Configuration 24 Chapter 2 Setting up Scientific Learning Gateway The License Activation screen appears. 3. On the License Activation screen, select Automatically Activate the Products over the Internet, enter your Activation Code, and click Next: License Activation If the Gateway is able to connect to Scientific Learning, the License screen appears. If not, verify the Internet connection and try again, or set up a proxy server if needed (see “Proxy Servers” on page 29 for steps). 4. On the License & Agreements screen, confirm the license and click Next: License & Agreements Chapter 2 Setting up Scientific Learning Gateway 25 The Password & Email screen appears. 5. On the Password & Email screen, enter an Administrator password and an email address, then click Next: Password & Email The Setup Complete screen appears: Setup Complete 6. Click Start Gateway to complete the setup and open Gateway on the computer. Now that the Gateway server is up and running, continue with setting up the student exercises and teacher tools computers (see page 27 for instructions). 26 Chapter 2 Setting up Scientific Learning Gateway To set up the computer with the teacher tools or student exercises: 1. Verify that the Gateway server computer to which you want to connect is running and Gateway is open. 2. On the Configuration screen, select Networked Configuration, then select the Gateway server Is Set up and Running on Another Computer and click Next. Configuration A list of Gateway servers appears on the Gateway Server Setup screen. Gateway Server Setup If you don’t see your server in this list, verify that it is up and running. If you still can’t see it, use the Search option with help from your system administrator (enter the Gateway Server IP address and port, then click the Search button to scan the network). 3. Select the computer that is running your Gateway server and click Next. Chapter 2 Setting up Scientific Learning Gateway 27 The Options for Networked Workstation screen appears. 4. On the Options for Networked Workstation screen, select the networked component you plan to use on this computer and click Next. You can select Teacher Tools, Student Exercises, or both: Options for Networked Workstation The Setup Complete screen appears: Setup Complete 5. Click Start Gateway to complete the setup and open Gateway on the computer. Once you have set up all of the computers within the networked configuration, continue with “Enrolling and Managing Participants” on page 30. 28 Chapter 2 Setting up Scientific Learning Gateway Proxy Servers If you are using a proxy server, follow the steps below to configure Gateway for your proxy server. For more information on proxy servers, see “Changing the Proxy Server Settings” on page 98. NOTE If you are not familiar with proxy servers, consult with your system administrator for help. To set up Gateway for a proxy server: 1. On the License Activation screen, click the Configure Proxy Server button. The Settings screen appears. Settings 2. Under Use, select the appropriate proxy option: HTTP proxy, SOCKS proxy, or Automatic Proxy Configuration. If you select Automatic Proxy Configuration, enter the Auto Proxy URL and skip to step 5. 3. Under Settings, enter the IP address and port. 4. Under Authentication, enter a username and password, if needed. 5. Click Next to save the settings and continue with the Setup Wizard. The proxy setup is complete. Chapter 2 Setting up Scientific Learning Gateway 29 Enrolling and Managing Participants This section explains how to enroll and manage participants using the Enrollment screen. Before performing these steps, you should have already installed the licensed products and run the Setup Wizard. The Enrollment screen manages the following tasks: • Enrolling and managing the participants who will work on the Scientific Learning products • Creating and managing groups (categories of related participants, such as classmates) For informaton on assigning the Scientific Learning products and editing the Scientific Learning product assignments, see Chapter 3, “Assigning the Fast ForWord Products” and Chapter 4, “Assigning the Reading Assistant Product”. NOTE The Enrollment screen requires a password. Enrollment Once you create them, all of the groups and participants are displayed on the left side of the screen. You can expand each item to view the following information: 30 Chapter 2 • Organization – Expand this item to display all of the groups. • Group – Expand this item to display all of the participants in that group. Double-click it to access the Edit Group screen. • Participant – Expand this item to display the products assigned to the participant. • Product – Double-click this item to access the Participant Profile. Setting up Scientific Learning Gateway To access the Enrollment screen: 1. Open Gateway, and if prompted, enter the Adminstrator password. In the networked configuration, use the teacher tools to perform this task. 2. Click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. The Enrollment screen appears. You are now ready to enroll and manage the participants. Enrolling Participants This section covers the following tasks: • Enrolling individual participants and multiple participants • Editing participant information • Removing participants permanently from Gateway Gateway provides three methods for enrolling participants. These methods are detailed in this section. • Enrolling each participant individually, which is best if you have a few participants to enroll. • Enrolling large numbers of participants using our template and the Import option. This method makes enrolling an entire classroom or school much easier. See “Enrolling Multiple Participants” on page 35. • Enrolling participants using the Gateway SIF Agent. This method is only available to schools using SIF-certified software applications. See “Enrolling Participants Using the SIF Agent” on page 40. Chapter 2 Setting up Scientific Learning Gateway 31 Enrolling an Individual Participant The following information is required when enrolling a participant. All other fields are optional. • First name • Last name • Date of birth • Gender • Grade • Limited English (LEP, ESL, ELL, ESOL) • Special education services You must enter information in these seven fields for each participant. For the rest of the fields, enter as much participant information as possible. This information is helpful when evaluating a participant’s performance in the products, and is used in Progress Tracker, if licensed. NOTE All information uploaded to Scientific Learning and used in Progress Tracker is secure and confidential. The following information can also be entered for each participant: • Middle initial • Student ID • Race/Ethnicity • Migrant student status • Title 1 status • Optional – Enter any other known classifications that may be relevant. • Additional student info 1 and 2 – Enter any participant information that is not covered in the above classifications, but considered valuable and important. Be sure to gather all relevant information for each participant before you begin the enrollment process. However, if this is not possible, you can add or update participant information at any time. Keep participant information as current as possible. NOTE Limiting the number of enrolled participants to those who are actually working on the products helps when managing and tracking participants in Gateway. Before a participant can work on the products, the participant must be associated with a group. Participants who are not associated with a group will not be able to work on the products. You can create or add a participant to a group while enrolling the participant. Or, you can create a group before enrolling participants. For more information on groups, see “Creating and Managing Groups” on page 52. 32 Chapter 2 Setting up Scientific Learning Gateway To enroll a participant: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. The Enrollment screen appears. 2. Under Participants, click New. The New Participant screen appears. 3. Enter the information for that participant. You must enter information in all of the fields with asterisks. New Participant 4. Click Next. The Select Group screen appears, with all of the participant information on the left. 5. Confirm the particiapnt information is correct. If you need to make any edits, click the Back button, make your changes, then click Next to return to the Select Group screen. 6. Select an existing group or create a new group for that participant and click Next. The Assign screen appears. NOTE At this point, you can exit the process without assigning a product to the new participant by clicking the Done button. Or, you can assign a product to the participant in the next step. Chapter 2 Setting up Scientific Learning Gateway 33 To assign a product to the participant: 1. Select a product from the Assign Product pull-down menu. The Settings screen for that product appears. 2. Click Save to accept the default product settings, then click Done. The participant is enrolled and can work on the exercises. NOTE 34 Chapter 2 For detailed information on how to configure the settings for a product, see ““Assigning the Fast ForWord Products”” on page 57 or ““Assigning the Reading Assistant Product”” on page 69. Setting up Scientific Learning Gateway Enrolling Multiple Participants Many schools already have access to computer-based lists of students, which may include important participant information such as date of birth, gender, and more. These lists can be imported into Gateway using our Microsoft Excel® spreadsheet to create participants, saving a lot of time when handling large numbers of participants. It is especially helpful when setting up the networked configuration. Enrolling multiple participants involves two steps: • Entering existing participant information into our Microsoft Excel spreadsheet template • Importing this spreadsheet file into Gateway to create participants NOTE You must have Microsoft Excel installed on the computer to perform step 1 of this task. Import Participants Template Step 1 –– Entering Participant Data into the Template The first step is to copy participant data into the template. Conform to the format of the template. The data must match the format of the template or the template will not be accepted for import. Use the following table to verify the format before proceeding with this task. Chapter 2 Setting up Scientific Learning Gateway 35 Enrollment Template Format Field 36 Chapter 2 Field Name Description 1 Last Name The last name of the participant. Limit of 40 characters. 2 First Name The first name of the participant. Limit of 40 characters. 3 Middle Initial The middle initial of the participant. One character only. 4 Student ID The unique student ID assigned by the school to the participant. Limit of 40 characters. 5 Date of Birth The date of birth for the participant. Must be mm/dd/yyyy, numerical characters only. 6 Gender The gender of the participant. Must be m or f. 7 Grade The grade of the participant. Must be pre, k, 1-12, or 13+. 8 Ethnicity The ethnicity of the participant. Limit of 40 characters. Examples: •• African American, not of Hispanic Origin •• American Indian or Alaska Native •• Asian •• Filipino •• Hispanic or Latino •• etc. 9 Additional Student Info 1 School-defined data. Limit of 40 characters. 10 Additional Student Info 2 School-defined data. Limit of 40 characters. 11 Migrant Status Is the participant of migrant status? Must be yes or no, y or n 12 Title 1 Is the participant currently receiving Title 1 services? Must be yes or no, y or n 13 Limited English Proficiency Is the participant of LEP status? Must be yes or no, y or n 14 Special Education Services Is the participant currently receiving Special Education Services? Must be yes or no, y or n 15 Gifted Is the participant identified as gifted? Must be yes or no, y or n 16 At Risk Is the participant considered at-risk? Must be yes or no, y or n 17 Most Recent DistrictWide Test Administered The most recent district-wide test administered. Limit of 40 characters. Examples: SAT 9 / TerraNova / TAAS / WASL 18 Date of Administration The date of the most recent district-wide test. Must be mm/dd/yyyy, numerical characters only. 19 Language Arts Score The score for the most recent district-wide test. Must be a numerical percentile. Percent symbol ok. Decimals to the tenth degree accepted. Example: 45.6% 20 Math Score The score for the most recent district-wide test. Must be a numerical percentile. Percent symbol ok. Decimals to the tenth degree accepted. Example: 45.6% 21 Reading Score The score for the most recent district-wide test. Must be a numerical percentile. Percent symbol ok. Decimals to the tenth degree accepted. Example: 45.6% 22 Science Score The score for the most recent district-wide test. Must be a numerical percentile. Percent symbol ok. Decimals to the tenth degree accepted. Example: 45.6% 23 Social Studies Score The score for the most recent district-wide test. Must be a numerical percentile. Percent symbol ok. Decimals to the tenth degree accepted. Example: 45.6% 24 Math Curriculum The participant is currently using the following mathematics curriculum. Limit to 40 characters. Example: •• Math Steps (Houghton-Mifflin) 25 Reading Curriculum The participant is currently using the following reading curriculum. Limit to 40 characters. Example: •• Open Court (SRA/McGraw Hill) Setting up Scientific Learning Gateway The following information is required when enrolling participants using the template. All other fields are optional. • First name • Last name • Date of birth • Gender • Grade You must enter information in these five fields for each participant. For the rest of the fields, enter as much participant information as possible. This information can be helpful when evaluating a participant’s performance in the products, and is used in Progress Tracker, if licensed. NOTE If you do not have any computerized participant data but would still like to use this method to enroll participants, you can manually enter the participant data into the template. To copy existing data into the template: 1. Open the template file, ImportParticipants_Template.xls. This file is located in the SLC/Enroll folder. 2. Open the file that contains the participant information (for example, a Microsoft Word file). 3. From this open file, copy and paste the participant information into the template, conforming to the format of the template. Or, type in the appropriate information into each field. If you make a mistake, and would like to start over, simply exit the file without saving it. Then return to step 1 of this task. 4. When the information is entered, click File, Save As to save the file as an Excel spreadsheet. 5. Use a unique file name to name the file and exit the template. Include the date in the file name for future reference. For example, FirstGradeSept2004.xls 6. Exit the template. The participant information is saved as a new Excel spreadsheet file. Advance to step 2. Chapter 2 Setting up Scientific Learning Gateway 37 Step 2 –– Importing Participants into Gateway This step imports the information into Gateway and enrolls the participants. Do not enroll participants until the participants are ready to begin working on the products. Limiting the number of enrolled participants to those who are actually working on the products helps when managing and tracking participants in Gateway. To import the information and create participants: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. The Enrollment screen appears. 2. Under Participants, click Import. The Import Participants screen appears. 3. Select Enroll New Participants from a List and click Import. A dialog box appears. 4. Select the Excel file with the participant information and click Open. The Import Participants screen appears and shows all of the participants ready for import. Import Participants This screen has sorting buttons at the top of each column. When clicked, these buttons sort the information alphabetically or numerically, depending on the column selected. Clicking the button again reverses the sort order. 38 Chapter 2 Setting up Scientific Learning Gateway 5. Verify that the participants are listed correctly, then select the box at the top of the Import column and click Import to create the participants. • A warning symbol appears next to a participant if he or she is a duplicate of an existing enrolled participant. Deselect participants with the warning symbol so duplicate participants are not created. If a participant with the same name is already enrolled, you can add the new participant at a later time using a unique name. 6. On the Select Group screen, select or create a group for the participants and click Next. The information is imported and the new participants are created. Continue with the assign process to assign products to the new participants. NOTE At this point, you can exit the process without assigning products to the new participants by clicking the Assign Later button, or you can continue the enrollment with the assign process. To assign a product to the imported participants: 1. On the Group Assign screen, select the appropriate product from the Product pull-down menu. 2. Select the checkbox next to a participant to assign the product to the participant. Or, click the Yes button at the top of the column to assign the product to all participants. 3. Click Save. The participants are enrolled and can work on that product. NOTE For detailed information on how to configure the settings for a product, see ““Assigning the Fast ForWord Products”” on page 57 or ““Assigning the Reading Assistant Product”” on page 69. Chapter 2 Setting up Scientific Learning Gateway 39 Enrolling Participants Using the SIF Agent The Gateway SIF Registration Agent (SIF Agent) allows schools to download student information from their SIF-certified student information systems and enroll participants. Schools can access the SIF Agent screen by using the Import Participants option in Gateway. Only schools with SIF-certified software applications can access and use the SIF Agent screen. The following sections provide instructions on how to use the SIF Agent in Gateway. Read each section carefully before you begin. • Connecting to the Zone Integration Server • Enrolling and Updating Participants Follow the instructions in this order. Your SIF system administrator should perform all of the steps in the second section, “Connecting to the Zone Integration Server” on page 40. NOTE In the networked configuration, you can access the SIF Agent from both the Gateway server and teacher tools computers. Connecting to the Zone Integration Server You must configure the SIF Agent to connect to the Zone Integration Server (ZIS) before you can access and enroll participants. This includes the following steps: • Step 1 – Entering the SIF Agent Name into the ZIS • Step 2 – Entering the Connection Settings into the SIF Agent • Step 3 – Entering the Transport Settings Your SIF system administrator should have access to the required information, and should perform all of these tasks. 40 Chapter 2 Setting up Scientific Learning Gateway Step 1 –– Entering the SIF Agent Name into the ZIS Before the SIF Agent can connect to the ZIS, you must enter a unique SIF Agent name into the ZIS for each stand-alone and Gateway server computer. You can use the default SIF Agent name, or create your own unique name. The SIF Agent name for each stand-alone and Gateway server computer must be unique. This name allows the ZIS to locate and identify each Gateway computer. The default SIF Agent name is listed on the SIF Connection Settings screen in the SIF Agent. If you plan to use this name, you must access this screen and note the name. The SIF system administrator should perform this task. To locate the default SIF Agent name: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the Gateway server or teacher tools to perform this task. 2. On the Enrollment screen under Participants, click Import to access the Import screen. Import Participants 3. Select Enroll or Update Participants from a SIF Data Source and click Next. Chapter 2 Setting up Scientific Learning Gateway 41 The SIF Agent screen appears: SIF Agent 4. Click Configure Connection. The SIF Connections Settings screen appears: SIF Connection Settings 5. Note the case-sensitive SIF Agent name that appears in the field and click OK. Once the SIF Agent name is noted for each stand-alone and Gateway server computer, you must enter those SIF Agent names into the ZIS. These instructions are not included here; the SIF system administrator will know how perform this task. 42 Chapter 2 Setting up Scientific Learning Gateway Step 2 –– Entering the Connection Settings into the SIF Agent Once you have entered the SIF Agent name into the ZIS, you must enter the following connection settings into the SIF Agent. • Zone ID – This field identifies the school district zone within the ZIS. • Zone URL – This field provides the zone address on the ZIS. • SIF Agent Name – This unique name identifies the SIF Agent on the stand-alone or Gateway server computer. The SIF system administrator has access to this information and should perform this task. To enter the connection settings into the SIF Agent: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the Gateway server or teacher tools to perform this task. 2. On the Enrollment screen under Participants, click Import to access the Import screen. 3. Select Enroll or Update Participants from a SIF Data Source and click Next. The SIF Agent screen appears. 4. Click Configure Connection. The SIF Connection Settings screen appears: SIF Connection Settings 5. Enter the case-sensitive Zone ID and Zone URL for the ZIS to which you would like to connect. 6. If needed, enter the case-sensitive SIF Agent name that was entered into the ZIS and click OK. The connection settings are saved. Chapter 2 Setting up Scientific Learning Gateway 43 Step 3 –– Entering the Transport Settings By default, the SIF Agent uses a non-secure transfer protocol (HTTP) to connect to the ZIS. To use a secure transfer protocol (HTTPS), both Gateway and the ZIS must import the appropriate certificates. This process involves two steps, which should be performed by the SIF system administrator, in this order: • Importing the Scientific Learning SIF Agent certificate into the ZIS • Importing the ZIS certificate into Gateway First, import the Scientific Learning SIF Agent certificate into the ZIS. These instructions are not included here; the SIF system administrator will know how to perform this task. Contact Scientific Learning Technical Support to obtain the Agent certificate. Once the Scientific Learning certificate is imported into the ZIS, you can then import the ZIS certificate into Gateway. The SIF system administrator should have access to the ZIS certificate and should perform this task. To import the ZIS certificate into Gateway: 1. Copy the ZIS certificate onto the Gateway computer, or insert the media with the ZIS certificate into the computer. In the networked configuration, perform this task on the Gateway server. 2. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. 3. On the Enrollment screen under Participants, click Import to access the Import screen. 4. Select Enroll or Update Participants from a SIF Data Source and click Next. The SIF Agent screen appears. 5. Click Connect to access the SIF Connection Settings screen and under Transport Settings, select HTTPS. 6. Click the Import New Certificate button, navigate to the ZIS certificate and select it. When the certificate is accepted, a message appears. 7. Click OK. The secure transport connection settings are saved. 44 Chapter 2 Setting up Scientific Learning Gateway Enrolling and Updating the SIF Participants Once the SIF connection settings are entered and saved, the SIF Agent can access student information on the ZIS. You can then use the SIF Agent to enroll new participants. Also, if any of the student information changes on the ZIS, you can use the SIF Agent to download that new student information into Gateway and update existing participants. In order to comply with the Children's Online Privacy Protection Act, all decisions about the transmission of student information must be made by a person over the age of 18. No one under 18 should be permitted to perform this task. NOTE The SIF Agent does not monitor student information on the ZIS, and does not indicate when these tasks should be performed. To enroll new participants: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the Gateway server or teacher tools to perform this task. 2. On the Enrollment screen under Participants, click Import to access the Import screen: Import 3. Select Enroll or Update Participants from a SIF Data Source and click Next. Chapter 2 Setting up Scientific Learning Gateway 45 The SIF Agent screen appears: SIF Agent 4. On the SIF Agent screen, verify that the SIF Agent is connected to the ZIS. If the SIF Agent cannot connect to the ZIS, a message will appear on this screen. Contact your SIF system administrator. 5. Select Import New Students and click Next. The Filter Students screen appears. SIF Agent – Filter Students 6. Set the filters to help narrow down the list of students you would like access on the ZIS and click Next. 46 Chapter 2 Setting up Scientific Learning Gateway The Select Students screen appears and displays the student information: SIF Agent – Select Students NOTE All of the information listed on this screen will be saved for each new participant. The following information is not listed, but if it is available on the ZIS, it is also saved for each participant: Migrant, Title 1, Limited English (ELL), Gifted, School Year, IDEA, and Section 504. 7. Select up to 500 students and click Next to download and enroll the new participants. The Select Group screen appears. SIF Agent – Select Group 8. Select or create a group for the new participants, then use the right arrow to add the new participants to the group and click Done. The new participants are added to the group and saved in Gateway. Chapter 2 Setting up Scientific Learning Gateway 47 To assign products to the participants, see Chapter 3, “Assigning the Fast ForWord Products” and Chapter 4, “Assigning the Reading Assistant Product” for instructions. To update information for existing participants: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the Gateway server or teacher tools to perform this task. 2. On the Enrollment screen under Participants, click Import to access the Import screen. Import Participants 3. Select Enroll or Update Participants from a SIF Data Source and click Next. The SIF Agent screen appears: SIF Agent 48 Chapter 2 Setting up Scientific Learning Gateway 4. On the SIF Agent screen, verify that the SIF Agent is connected to the ZIS. If the SIF Agent cannot connect to the ZIS, contact your SIF system administrator. 5. Select Update Information for Existing Participants and click Next. The Filter Students screen appears with all of the filters grayed out, to prevent any filtering. 6. Click Next on the Filter Students screen. The Select Students screen appears, and includes only the students on the ZIS who match existing Gateway participants. NOTE If an existing participant's name or student ID was changed using the Gateway Edit Participant screen, the student on the ZIS will no longer match that participant and will not appear in this list. SIF Agent – Select Students NOTE All of the information listed on this screen will be saved for each new participant. The following information is not listed, but if it is available on the ZIS, it is also saved for each participant: Migrant, Title 1, Limited English (ELL), Gifted, School Year, IDEA, and Section 504. 7. Select up to 500 students and click Next. The new student information is downloaded and participant information is updated. Chapter 2 Setting up Scientific Learning Gateway 49 Editing a Participant Profile Using the Edit Participant screen, you can update an enrolled participant’s profile when any of their statistics have changed, such as grade, Title 1 status, or Special Education services. NOTE If you enroll a participant using the SIF Agent, and then use this screen to change that participant's name or student ID, the participant will no longer appear in the SIF Agent. To edit a participant’’s profile: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. Select the participant on the Enrollment screen and under Participants, click Edit. The Participant Profile screen appears. Participant Profile 3. Make any necessary edits and click Next. 4. Verify that the information is correct and click Next. The Participant Assign screen appears. At this point, you can either edit the participant’s product assignments or you can just save your participant profile changes and not make any changes to the product assignments. For details on editing product assignments, see “Editing a Fast ForWord Product Assignment” on page 62 or “Editing a Reading Assistant Product Assignment” on page 82 5. If needed, make any changes to the participant’s product assignments and click Save. Otherwise, skip this step. 6. Click Done. The participant’s information is now updated and will reflect the recent changes. 50 Chapter 2 Setting up Scientific Learning Gateway Removing Participants Use this feature to permanently remove, or delete, a participant from Gateway if that participant is no longer using the Scientific Learning products; for example, if the participant moves out of the area, or completes all of the Scientific Learning products. This option permanently deletes that participant and the participant’’s data from Gateway. If a participant is simply completing work on a product, see ““Removing a Fast ForWord Product Assignment”” on page 64 or ““Removing a Reading Assistant Product Assignment”” on page 84. To permanently remove a participant: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. On the Enrollment screen, select the participant and click Remove. The Remove Participant screen appears. Remove Participant 3. Click Delete Participant. A screen appears indicating the deletion was successful, and the participant is removed from Gateway. NOTE To remove multiple participants, use the All Participants List. See ““Managing Groups Using the All Participants List”” on page 55 for details. Chapter 2 Setting up Scientific Learning Gateway 51 Creating and Managing Groups A participant must be associated with a group in order to work on the products. You must create groups for all participants. When you create a group, include participants that have something in common. For example, create a group that includes all participants in one classroom. Or, create separate groups for participants using Fast ForWord Language v2 and participants using Fast ForWord Language to Reading v2. You can create groups with hundreds of participants, including entire classrooms; or only a few participants, such as Special Education students. NOTE Participants can be associated with more than one group. When creating multiple groups, use a unique and significant name for each group, as these groups will appear in Progress Tracker. However, when using multiple stand-alone configurations, spell the group names exactly the same on each computer to include those participants in a single Progress Tracker group. Creating a Group To create a new group: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. The Enrollment screen appears. 2. Under Groups, click New. The New Group screen appears. New Group 52 Chapter 2 Setting up Scientific Learning Gateway 3. Enter a name for the new group. Use a significant name for each group. 4. Highlight the participants you would like to add to the group and click the right arrow. 5. Click OK. The new group is created and selected participants are associated with that group. Editing a Group Edit an existing group if you would like to add or remove a participant, or rename the group. To edit an existing group: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. On the Enrollment screen, highlight the group you would like to edit and under Groups, click Edit. The Edit Group screen appears. Edit Group 3. Make any necessary changes, such as adding the new participant, and click OK. The changes are saved and applied to the group. Chapter 2 Setting up Scientific Learning Gateway 53 Removing a Group Groups can be removed when no longer needed. For example, at the end of the school year, you can remove a group of participants who have completed the Scientific Learning products. NOTE Removing a group does not remove any of the participants enrolled in that group. Those participants are accessible in the All Participants List. To remove an existing group: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. On the Enrollment screen, highlight the group that you would like to remove and under Groups, click Remove. The Remove Group screen appears. Remove Group 3. Click Remove. The group is removed. Participants from that group can be found in the All Participants List. See “Managing Groups Using the All Participants List” on page 55 for more information. 54 Chapter 2 Setting up Scientific Learning Gateway Managing Groups Using the All Participants List The All Participants List list functions as a holding place for all participants, including participants that are no longer associated with a group. You can use this list to add participants to a new group, or to an existing group. You can also use this list to move participants from one group to another, or to remove participants from Gateway. All Participants List To access the All Participants List: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. On the Enrollment screen, click the All Participants List button on the right. The All Participants List appears. Follow the instructions on the screen to manage the groups and participants. You can also use this list to perform the following tasks: • If you need to work with participants who are no longer in a group, click Show Only Participants Without a Group. Those participants will appear in the list, and can be enrolled in a group. • You can also use the All Participants List to permanently remove participants from Gateway. This functions exactly the same way as the Remove option, which deletes the participant and his or her data from Gateway and Progress Tracker (see “Removing Participants” on page 51). To remove a participant, select the participant and click the Remove button. Chapter 2 Setting up Scientific Learning Gateway 55 56 Chapter 2 Setting up Scientific Learning Gateway Chapter 3 Assigning the Fast ForWord Products This chapter details how to assign and set up the Fast ForWord products within Gateway. If the products have not yet been installed or Gateway has not been set up, see Chapter 1, “Installing Scientific Learning Gateway,” on page 11 and Chapter 2, “Setting up Scientific Learning Gateway,” on page 15. To assign a Reading Assistant product, see Chapter 4, “Assigning the Reading Assistant Product,” on page 69. Before a participant can work on a Fast ForWord product, you must assign that product to the participant and then set up that product assignment. Gateway automatically prompts you to assign a product to a participant during the enrollment process (see “Enrolling Participants” on page 31 for details). You can also use the Assign screen independently, to assign a new product or to update an existing product assignment. Access the Assign screen from the Enrollment screen by highlighting a participant or group and then clicking the Assign button in the Products panel. Read the following sections in the chapter to learn how to assign a Fast ForWord product to participants: • Setting up an Assignment • Performing an Assignment NOTE The Enrollment screen requires a password. Enrollment 57 Setting up an Assignment When you assign a Fast ForWord product to a participant, the software allows you to set up the reading assignment. This includes the following critical options, which are defined in this section. • Selecting a Fast ForWord content • Determining content progression NOTE The Assignment screen also allows you to disable Reading Progress Indicator (RPI) or void assessments for participants. For details on performing these tasks see ““Managing the RPI Assessments”” on page 130. Selecting a Protocol A product’s default protocol determines which exercises are worked on, how often those exercises are worked on, and the length of time spent working in each exercise each day. These predetermined protocols have been proven by Scientific Learning to help maximize the benefits of the products. Scientific Learning also provides alternate protocols that target the specific needs of our customers. For example, if a group of participants have extra time each day to work on the products, a protocol with a longer daily participation time may be more appropriate. For a list of all a list of all available product protocols, access the Customize screen in Gateway. NOTE For details on all available protocols, see the Fast ForWord Best Practices Implementation Workbook, available online at www.scientificlearning.com/gateway/bestpractices. Selecting the Introduction Language The exercises in the Scientific Learning products begin with an introduction that explains how to work on that exercise. By default, these instructions are presented in English. However, Gateway also provides these introductions in Spanish. Use the Customize screen to change the language for the introductions, for an individual participant or for a group of participants. NOTE 58 Chapter 3 This option is only available for specific Scientific Learning products. Assigning the Fast ForWord Products Performing an Assignment This section includes instructions on performing the following tasks: • Assigning a Fast ForWord product • Editing a Fast ForWord assignment • Removing a Fast ForWord assignment NOTE Before you can assign a product, you must enroll the participant. See ““Enrolling Participants”” on page 31 for details. Assigning a Fast ForWord Product When assigning a product, Gateway presents one of two screens. • When you assign a product to an individual participant, or enroll a new participant, Gateway presents the Participant Assign screen. • When you assign a product to a group, or enroll new participants from a list, Gateway presents the Group Assign screen. The following instructions describe how to assign a product to an individual participant or to a group of participants. NOTE Before you can assign a product, you must enroll the participant in Gateway. See ““Enrolling Participants”” on page 31 for details. In most cases, Scientific Learning does not recommend assigning more than one product to a participant at a time. However, Gateway does provide this option for use by individuals who want to carefully tailor the entire experience to maximize learning time. Assigning the Product to a Participant Follow these instructions to assign a Fast ForWord product to an individual participant. To assign the product to an individual participant: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. Select the participant on the Enrollment screen and under Products, click Assign. The Participant Assign screen appears. Chapter 3 Assigning the Fast ForWord Products 59 3. Select the Fast ForWord product from the Assign Product pull-down menu. The Fast ForWord Settings screen appears: Participant Assign 4. Verify that the participant’s grade is up-to-date in the Current Grade pull-down menu. It is important that the participant’’s grade is current when assigning a product. Once the participant begins working, you cannot change his or her grade for that product. 5. Make any changes to the protocol and the language for instructions for the participant. 6. Click Save. 7. If you are using single-use licenses, follow the prompts to associate the license with that participant. Otherwise, continue with step 8. 8. Click Done. 60 Chapter 3 Assigning the Fast ForWord Products Assigning the Product to a Group Follow these instructions to assign a Fast ForWord product to a group. To assign the product to a group: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. Select the group on the Enrollment screen and under Products, click Assign. The Group Assign screen appears: Group Assign 3. Select the Fast ForWord product from the Product pull-down menu. 4. Select the checkbox next to a participant to assign the product to the participant. Or, click the Yes button at the top of the Assign column to assign the product to all participants. 5. Click Save. If you are planning to use the default settings for this participant, the product assignment is complete, and the participants can start working on the product. Otherwise, to make any adjustments to a Fast ForWord assignment settings, continue with “Editing the Assignment for a Group” on page 63. Chapter 3 Assigning the Fast ForWord Products 61 Editing a Fast ForWord Product Assignment Once you have assigned a product, you can go back at any time and make changes to that assignment, for an individual participant or a group. For example, you can select an alternate protocol to meet specific time requirements. For detailed descriptions of these settings, see “Setting up an Assignment” on page 58. Editing the Assignment for a Participant Follow these steps to edit a Fast ForWord assignment for a participant. To edit the assignment settings for a participant: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. Select the participant on the Enrollment screen and under Products, click Assign. 3. Click Edit Assignment and select the Fast ForWord product from the pull-down menu. The Fast ForWord Settings screen appears: Participant Edit Assignment 4. Make your changes on each screen as needed and click Save, then click Done. 62 Chapter 3 Assigning the Fast ForWord Products Editing the Assignment for a Group Follow these steps to edit a Fast ForWord assignment settings for a group. To edit the assignment settings for a group: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. Select the group on the Enrollment screen and under Products, click Edit Settings. The Group Edit Settings screen appears: Group Edit Settings 3. Select the Fast ForWord product from the Product pull-down menu. 4. Select the checkbox next to a participant to edit the assignment settings for that participant. Or, select the green checkbox at the top of the column to edit the assignment settings for all participants. 5. Make your changes on each screen as needed and click Save, then click Done. Chapter 3 Assigning the Fast ForWord Products 63 Removing a Fast ForWord Product Assignment When you assign a Fast ForWord product to a participant, you can go back at any time and remove that assignment for an individual participant and a group of participants. Choose from the following two options: • Remove – Perform this task to remove participant access to the product. • Delete – Perform this task to remove access to the product and permanently delete the product data from Gateway and Progress Tracker. Removing an Assignment Perform this task when the participant has finished working on the product, or if you assign the product by mistake.When you remove an assignment, the software performs the following actions. • If the participant has not yet worked on the product, removing the assignment simply erases the assignment as if it had never existed. If you assign the product again, the participant will start at the beginning of the product. • If the participant has worked on the product, removing the assignment marks the product as finished and removes the product from the Exercises screen; however, the product results will continue to appear in Gateway and Progress Tracker. If you assign the product again, the participant will resume the product from where he or she left off. Deleting an Assignment Perform this task when the participant will no longer work on the Scientific Learning product, and you do not want to keep any record of the participant’s work on the product. When you delete a product assignment, the participant’s product access is removed on the Exercises screen. Additionally, the participant’s data for that product is permanently removed from the Results screen and Progress Tracker. If you assign the product again, the participant will start at the beginning of the product Deleting a product assignment permanently removes all the participant's product data files from Gateway and Progress Tracker. The product can be assigned to the participant again; however, the participant will start from the beginning of the exercises. 64 Chapter 3 Assigning the Fast ForWord Products Removing the Assignment for a Participant Follow these steps to remove a Fast ForWord assignment for a participant. To remove a Fast ForWord product for a participant: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. Select the participant on the Enrollment screen and under Products, click Assign. The Participant Assign screen appears. 3. Click Remove & Finish Assignment and select the product from the pull-down menu. The Remove & Finish Assignment screen appears: Participant Remove & Finish Assignment 4. Click Remove & Finish, then click Remove to confirm the removal. If the participant has worked on the product, that product is marked as finished, and the participant data will remain on the Gateway Results screen and in Progress Tracker. If not, the assignment is simply erased as if it never existed. 5. Click Done. Chapter 3 Assigning the Fast ForWord Products 65 Removing the Assignment for a Group Follow these steps to remove a Fast ForWord assignment for a group of participants who have not yet started working on the product. If the participant has already started working on a Fast ForWord product, see “Removing the Assignment for a Participant” on page 65. To remove a Fast ForWord product for a group: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. Select the group on the Enrollment screen and under Products, click Assign. The Group Assign screen appears: Group Assign 3. Select the Fast ForWord product from the Product pull-down menu. 4. Click the No button at the top of the Assign column. Or, select the checkbox next to specific participants to remove access for those participants only. NOTE If a participant has already started working on the product, you cannot remove the product using this option. See ““Removing the Assignment for a Participant”” on page 65. 5. Click Save. 66 Chapter 3 Assigning the Fast ForWord Products Deleting a Fast ForWord Assignment Follow these steps to remove a participant’s access to a Fast ForWord product and permanently delete the participant’s data for that Fast ForWord product from Gateway and Progress Tracker. Deleting a product assignment permanently removes the product’’s data files from Gateway and Progress Tracker. The product can be assigned to the participant again; however, the participant will start from the beginning of the exercises. You can only perform this task for an individual participant. To delete a Fast ForWord product for a participant: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. Select the participant on the Enrollment screen and under Products, click Assign. The Participant Assign screen appears. 3. Click Remove & Finish Assignment and select the product from the pull-down menu. The Remove & Finish Assignment screen appears: Participant Remove & Finish Assignment 4. Click Delete, then click Delete to confirm the deletion. Deleting a product assignment permanently removes the product’’s data files from Gateway and Progress Tracker. The product can be assigned to the participant again; however, the participant will start from the beginning of the exercises. 5. Click Done. Chapter 3 Assigning the Fast ForWord Products 67 68 Chapter 3 Assigning the Fast ForWord Products Chapter 4 Assigning the Reading Assistant Product This chapter details how to assign and set up the Reading Assistant Expanded Edition product within Gateway. If the products have not yet been installed or Gateway has not been set up, see Chapter 1, “Installing Scientific Learning Gateway,” on page 11 and Chapter 2, “Setting up Scientific Learning Gateway,” on page 15. To assign a Fast ForWord product, see Chapter 3, “Assigning the Fast ForWord Products,” on page 57. Before a participant can work on the Reading Assistant product, you must assign that product to the participant and then set up that product assignment. Gateway automatically prompts you to assign a product to a participant during the enrollment process (see “Enrolling Participants” on page 31 for details). You can also use the Assign screen independently, to assign a new product or to update an existing product assignment. Access the Assign screen from the Enrollment screen by highlighting a participant or group and then clicking the Assign button in the Products panel. Read the following sections in the chapter to learn how to assign the Reading Assistant product to participants: • Setting up an Assignment • Performing an Assignment NOTE The Enrollment screen requires a password. Enrollment 69 Setting up an Assignment When you assign the Reading Assistant product to a participant, the software allows you to set up the reading assignment. This includes the following critical options, which are defined in this section. • Selecting the Reading Assistant content • Determining content progression • Selecting a protocol In addition to these required tasks, you can also set the following options, detailed in this section: • Enabling additional language support • Changing the speech recognition settings • Setting accessibility options NOTE The Assignment screen also allows you to disable Reading Progress Indicator (RPI) or void assessments for participants. For details on performing these tasks see ““Managing the RPI Assessments”” on page 130. Setting up the Reading Assistant Content Based on age and reading ability, learners can have a wide range of reading needs. To address these needs, the Reading Assistant software organizes its content as follows: • Content grade band – A group of selections (texts) designed to appeal to age-specific interests across a range of readability levels. For example, Grade Band 4-5 includes content written to interest participants in 4th and 5th grades. • Reading level – The difficulty level of the content. You may also encounter the following terms that identify further groupings of reading content. • Topic – A group of selections at the same reading level related in content by subject, theme, or set of ideas. • Selection – An individual text to be read by the participant. • Activity – A set of required tasks within a selection. Every selection includes three types of activities: Preview and Read Silently, Record My Reading, and Take the Quiz. • Part – An individual recording activity in a selection with multiple Record My Reading activities. For example, Record My Reading Part 1, Record My Reading Part 2. Each content grade band provides age appropriate selections written across a range of reading levels. For example, grade band 6-8 includes a selection about skateboarding designed to appeal to a 6th grader, but written at a 3rd grade reading level to accommodate a 6th grade struggling reader. Using these parameters, the Reading Assistant product customizes the reading experience for each participant by presenting content designed specifically for his or her age group and reading ability. Read the rest of this section for details on how to select the appropriate starting point for a participant. 70 Chapter 4 Assigning the Reading Assistant Product Assigning a Content Grade Band The Reading Assistant software provides four content grade bands, which include selections (texts) written for specific age ranges. Each grade band includes content within a range of reading levels, which reflect content readability (difficulty level). Content Grade Bands K-3 4-5 6-8 9 - 12 When you assign the Reading Assistant product to a participant, the software automatically assigns the grade band that includes the participant’s current grade, and displays that grade band on the Reading Assignment screen. Reading Assistant Settings In this example, the 4th grade participant is automatically assigned Grade Band 4-5. The participant will only have access to the content in this grade band, which is written to interest and engage learners between the ages of 8 to 11. Within each grade band, the content difficulty level ranges from below the lowest grade level to the grade level of the highest grade. For example, in Grade Band 4-5, the reading levels range from 1st grade to 5th grade. So within a grade band, a participant can access age appropriate content at the correct reading level. As the participant progresses in the grade band, the content difficulty increases. To review the actual content in the grade band, click the View Content button. All of the topics and selections appear in the list. Topics appear in order of difficulty: easier to more difficult. To view the full content in a selection, including the guided reading and quiz questions, click the selection title. Chapter 4 Assigning the Reading Assistant Product 71 Changing the Grade Band On occasion, you may want to change the grade band to another grade band. For example, if the participant has completed all of the selections in one grade band, you may want to start the participant on a new assignment in the next grade band. See “Editing a Reading Assistant Product Assignment” on page 82 for instructions on how to make this change. Selecting a Reading Level When you assign the Reading Assistant product, you must place the participant into the reading level that best suits the participant’s reading ability. Use one of the following options on the Reading Assignment screen to place the participant into the appropriate reading level. • Automatically place the participant based on a Reading Progress Indicator (RPI) assessment score. This is the default option when you assign the product. • Place the participant based on known scores such as grade equivalent scores, guided reading levels, or Lexile® measures. • Review the content and select the starting point that you feel is most appropriate. Reading Assistant Settings – Reading Level Placement When the software knows the participant’s reading level, it can select the best starting topic at which the participant should begin reading. The participant will work through the content in the grade band from that point forward until complete. Automatically Select a Reading Level Using RPI This is the default method for selecting a reading level. It requires that the participant complete an RPI assessment within Gateway. Gateway uses the grade equivalent score attained in the RPI assessment to place the participant at the appropriate starting topic within the grade band. The participant will progress through the content from that point forward until all of the content in the grade band is completed. NOTE 72 Chapter 4 If you are not using Reading Progress Indicator, the software automatically defaults to the second option, Use Reading Level. See ““Use Reading Scores to Select a Reading Level”” on page 73 for details. Assigning the Reading Assistant Product Use Reading Scores to Select a Reading Level Within an educational environment, teachers may use various evaluation methods to assess a participant’s reading level. The Reading Assistant product allows you to use the most common types of reading scores to select the best starting point for the participant. These include the following types: • Grade equivalent • Guided reading level • Lexile measure When you select this option and choose a reading level score, the software uses that score to place the participant at the appropriate starting topic within the assigned grade band. If you use this option but do not choose a score, the participant will start at the first topic in the grade band. The participant will progress through the content from that point forward, until all of the content in the grade band is completed. Review and Select Content Manually This method allows you to review all of the content in the grade band and manually select the starting topic based on selection content or reading level. When you select this option and click Assign Now, the Content Overview Placement screen opens and lists all of the content in the grade band. Reading Assistant Settings – Content Overview Placement Each topic in the list displays the reading level on the right. In this example, “G1 Beginning” indicates that the topic Animal Stories is written for the beginning of 1st grade. To view the reading levels for the selections in a topic, select a reading level type from the View Reading Level pull-down menu (Grade Equivalent, Guided Reading or Lexile), then click the plus sign to expand the topic. Click a selection title to view the full selection content, including guided reading questions and quiz questions. Once you choose a starting topic and click OK, the participant will progress through the content from that point forward, until all of the content in the grade band is completed. Chapter 4 Assigning the Reading Assistant Product 73 For detailed information about the reading level and contents of each reading selection, visit the selection descriptions on our Web site at http://www.scilearn.com/products/reading-assistant. Changing the Reading Level On occasion, you may want to change the participant's current reading level. For example, if the participant is struggling with a particular selection to the point where he or she is becoming too frustrated to make significant progress, you might want to move the participant to a topic at a lower reading level within the same grade band. In this case, the participant may revisit previously completed content. If the content is too easy for the participant, you can move them forward to a more challenging reading level. See “Editing a Reading Assistant Product Assignment” on page 82 for instructions on how to make this change. Additionally, if you enter a new reading score after the participant works on the Reading Assistant product, the software will automatically adjust the current assignment and place the participant at a new starting topic, based on that score. Determining Content Progression Once the grade band and reading level are set, you must decide how you want the participant to progress through the content: locked or student-selected. Use the Content Progression pull-down menu on the Reading Assignment screen to select the appropriate option. Each option defined as follows. Locked Content Progression When you assign the Reading Assistant product, content progression is automatically locked. This means that the participant must complete all of the activities within a selection and all of the selections within a topic, in order. The participant may not move from one selection to the next without completing all of the activities in order. Student-Selected Content Progression As an alternative, you can allow the participant to have more control over the content progression. This option allows the participant to work on any selection within any topic; however, once a selection is started, the participant must complete all of the activities, in order, before moving on to a new selection. 74 Chapter 4 Assigning the Reading Assistant Product Selecting a Protocol When you assign the Reading Assistant product, you can schedule a participant’s daily work time in one of two ways: You can use a Reading Assistant protocol to automatically implement a timeout after a set number of minutes, or you can allow the participant to work without a timeout. Use the Protocol pull-down menu on the Reading Assignment screen to select the option that best suits your needs. Changes made to the Protocol option take effect on the next work session. Both Gateway and Progress Tracker require a protocol to track and report on learner participation and attendance. Using a Protocol By default, the software implements a protocol to help time the participant’s work session each day. For example, when the participant completes and the current selection and returns to the Library screen after working for 30 minutes, the 30-Minute Protocol will notify the participant that time is up and then automatically exit the work session. NOTE For the Reading Assistant product, the protocol always starts over on the next work session, even if the protocol has time remaining. Each grade band includes several protocols. The default protocol depends on the assigned grade band. Grade Band Default Protocol K-3 20-Minute Protocol 4-5 30-Minute Protocol 6-8 40-Minute Protocol 9-12 40-Minute Protocol Working without a Protocol As an alternative, you can opt out of the protocols entirely and implement the participant’s daily work schedule on your own. For example, you could instruct the participant work on the product until he or she completes a specific set of activities each day, regardless of the time spent in the product. Or, you could allow the participant to work on the activities as long as he or she likes. To disable all protocols, select None in the Protocol pull-down menu. Chapter 4 Assigning the Reading Assistant Product 75 Changing the Language Support Settings The Reading Assistant software allows you to configure additional language support for the participant. Access these options on the Language Support screen. Reading Assistant Settings – Language Support The Reading Assistant software provides audio instructions throughout the product. By default, the software provides the instructions in English. As an alternative, you can choose to present the instruction audio in Spanish. You can also choose to present the glossary information in both English and Spanish. Additionally, the software provides audio support for the Preview and Read Silently guided reading questions, as well as the Take the Quiz comprehension questions. When a question opens, the software automatically reads the quiz question, all possible answers, and the guided reading question hints aloud. Audio icons allow the participant to replay the audio. This option is enabled by default, but may be disabled for participants who do not need the additional assistance. 76 Chapter 4 Assigning the Reading Assistant Product Changing the Speech Recognition Settings For most readers, the default speech recognition settings will support their use of the Reading Assistant product. However, some participants may need adjustments made to help customize their experience. To address these issues, the Speech Recognition screen allows you to change the pronunciation correctness, change the intervention wait time, and reset the voice customization. Reading Assistant Settings – Speech Recognition Adjusting Pronunciation Correctness The accuracy with which a participant pronounces a word can vary depending on the participant’s understanding of that word, or as a result of an accent or other speech characteristics. This option on the Speech Recognition screen allows you to adjust the software to be more strict or less strict when evaluating a word. Finding the appropriate setting can greatly enhance the experience with the product. For example, if the participant is struggling excessively with his or her reading, you might want to decrease (or relax) the strictness of the pronunciation requirements. Start by moving the correctness slider to the left, from the default 50 mark to the 25 mark, then adjust by increments of 5 as needed. Alternatively, if the software allows the student to mispronounce many words without intervening, you may want to increase the strictness. Move the slider to the right by increments of 10 and adjust as necessary. Click the Reset to Default button to restore the pronunciation correctness setting to 50. Adjusting the Intervention Wait Time Use the option on the Speech Recognition screen to change the amount of time before the product intervenes during Record My Reading. For example, if the participant is struggling and needs more time decode the word, you may want to increase the time before an intervention so that the participant has adequate time to read the text. In this case, move the slider to the right, toward More Time. Click the Reset to Default button to restore the intervention default wait time. Chapter 4 Assigning the Reading Assistant Product 77 Resetting Voice Customization Click this button on the Speech Recognition screen to reset the participant's voice customization settings. For example, you might want to reset the voice customization if the software continues to intervene on an unusually high number of correctly pronounced words, and you have already adjusted the pronunciation correctness and ruled out other audio issues. You can also reset it for continuing students at the start of a new school year, to accommodate any changes in voice and speech. Once you reset it, the software immediately removes the original voice customization. The next time the participant accesses Record My Reading, a new voice customization process will be initiated. Setting Accessibility Options To make the Reading Assistant product more compatible with Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) in 1998, the Accessibility screen allows you to enable the following options. • Override Application Settings • Provide Visual Text for Audio Messages Reading Assistant Settings – Accessibility The Override Application Settings option allows the operating system to override the Reading Assistant product’s default text color and size settings. This can help enhance accessibility for participants with specific vision, hearing, mobility, cognitive, and seizure-related needs. The Provide Visual Text for Audio Messages option provides screen text for all instructional audio messages. This can help participants with hearing impairments and participants who need more visual cuing. NOTE 78 Chapter 4 By default, these options are not enabled. Assigning the Reading Assistant Product Performing an Assignment This section includes instructions on performing the following tasks: • Assigning the Reading Assistant product • Editing a Reading Assistant assignment • Removing a Reading Assistant assignment NOTE Before you can assign a product, you must enroll the participant. See ““Enrolling Participants”” on page 31 for details. Assigning the Reading Assistant Product When assigning a product, Gateway presents one of two screens. • When you assign a product to an individual participant, or enroll a new participant, Gateway presents the Participant Assign screen. • When you assign a product to a group, or enroll new participants from a list, Gateway presents the Group Assign screen. The following instructions describe how to assign a product to an individual participant or to a group of participants. Before assigning a product, review the first section in this chapter, ““Setting up an Assignment”” on page 70. This section details the settings available when assigning the Reading Assistant product, and can help you customize the participant’’s experience with the product. Assigning the Product to a Participant Follow these instructions to assign the Reading Assistant product to an individual participant. To assign the product to an individual participant: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. Select the participant on the Enrollment screen and under Products, click Assign. The Participant Assign screen appears. Chapter 4 Assigning the Reading Assistant Product 79 3. Select Reading Assistant from the Assign Product pull-down menu. The Reading Assistant Settings screen appears: Participant Assign 4. Verify the participant’s grade is up-to-date in the Current Grade pull-down menu. It is important that the participant’’s grade is current when assigning a product. Once the participant begins working, you cannot change his or her grade for that product. If you plan to use the default settings, skip to step 6. Otherwise, continue with step 5. 5. On the following screens, make any adjustments to the settings as needed. For detailed descriptions of these settings, see “Setting up an Assignment” on page 70. • Reading Assignment – This screen includes the participant’s current grade, the grade band, content progression, protocol, and reading level placement options. • Language Support – This screen includes language support for instructions, the glossary, and audio support options. • Speech Recognition – This screen includes pronunciation correctness, intervention wait time, and reset voice customization options. • Accessibility – This screen includes options for participants with specific needs. 6. Click Save. 7. If you are using single-use licenses, follow the prompts to associate the license with that participant. Otherwise, continue with step 8. 8. Click Done. 80 Chapter 4 Assigning the Reading Assistant Product Assigning the Product to a Group Follow these instructions to assign the Reading Assistant product to a group. To assign the product to a group: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. Select the group on the Enrollment screen and under Products, click Assign. The Group Assign screen appears: Group Assign 3. Select Reading Assistant from the Assign pull-down menu. 4. Select the checkbox next to a participant to assign the product to that participant. Or, click the Yes button at the top of the Assign column to assign the product to all participants. 5. Click Save. If you are planning to use the default settings for all newly assigned participants, the product assignment is complete, and the participants can start working on the product. Otherwise, to make any adjustments to the Reading Assistant assignment settings, continue with “Editing the Assignment for a Group” on page 83. Chapter 4 Assigning the Reading Assistant Product 81 Editing a Reading Assistant Product Assignment Once you have assigned a product, you can go back at any time and make changes to that assignment, for an individual participant or a group. Use the following screens to changes the settings as needed. • Reading Assignment – This screen includes the current grade, the grade band, content progression, protocol, and reading level placement options. • Language Support – This screen includes language support for instructions and the glossary, and audio support options. • Speech Recognition – This screen includes pronunciation correctness, intervention wait time, and reset voice customization options. • Accessibility – This screen includes accessibility options for participants with specific needs. For detailed descriptions of these settings, see “Setting up an Assignment” on page 70. You can also access the last three settings while in the Reading Assistant product (see “Using the Options Menu” on page 214 in How to Use the Scientific Learning®Products). Editing the Assignment for a Participant Follow these steps to edit the Reading Assistant assignment for a participant. To edit the assignment settings for a participant: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. Select the participant on the Enrollment screen and under Products, click Assign. 3. Click Edit Assignment and select Reading Assistant from the pull-down menu. The Reading Assistant Settings screen appears: Participant Edit Assignment 4. Make your changes on each screen as needed and click Save, then click Done. 82 Chapter 4 Assigning the Reading Assistant Product Editing the Assignment for a Group Follow these steps to edit the Reading Assistant assignment settings for a group. To edit the assignment settings for a group: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. Select the group on the Enrollment screen and under Products, click Edit Settings. The Group Edit Settings screen appears: Group Edit Settings 3. Select Reading Assistant from the Product pull-down menu. 4. Select the checkbox next to a participant to edit the assignment settings for that participant. Or, select the green checkbox at the top of the column to edit the assignment settings for all participants. 5. Make your changes on each screen as needed and click Save, then click Done. Chapter 4 Assigning the Reading Assistant Product 83 Removing a Reading Assistant Product Assignment When you assign the Reading Assistant product to a participant, you can go back at any time and remove that assignment for an individual participant and a group of participants. Choose from the following two options: • Remove – Perform this task to remove participant access to the product. • Delete – Perform this task to remove access to the product and permanently delete the product data from Gateway and Progress Tracker. Removing an Assignment Perform this task when the participant has finished working on the product, or if you assign the product by mistake.When you remove an assignment, the software performs the following actions. • If the participant has not yet worked on the product, removing the assignment simply erases the assignment as if it had never existed. If you assign the product again, the participant will start at the beginning of the product. • If the participant has worked on the product, removing the assignment marks the product as finished and removes the product from the Exercises screen; however, the product results will continue to appear in Gateway and Progress Tracker. If you assign the product again, the participant will resume the product from where he or she left off. Deleting an Assignment Perform this task when the participant will no longer work on the Scientific Learning product, and you do not want to keep any record of the participant’s work on the product. When you delete a product assignment, the participant’s product access is removed on the Exercises screen. Additionally, the participant’s data for that product is permanently removed from the Results screen and Progress Tracker. If you assign the product again, the participant will start at the beginning of the product Deleting a product assignment permanently removes the product’’s data files from Gateway and Progress Tracker. The product can be assigned to the participant again; however, the participant will start from the beginning of the exercises. 84 Chapter 4 Assigning the Reading Assistant Product Removing the Assignment for a Participant Follow these steps to remove the Reading Assistant assignment for a participant. To remove the Reading Assistant product for a participant: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. Select the participant on the Enrollment screen and under Products, click Assign. The Participant Assign screen appears. 3. Click Remove & Finish Assignment and select Reading Assistant from the pull-down menu. The Remove & Finish Assignment screen appears: Participant Remove & Finish Assignment 4. Click Remove & Finish, then click Remove to confirm the removal. If the participant has worked on the product, that product is marked as finished, and the participant data will remain on the Gateway Results screen and in Progress Tracker. If not, the assignment is simply erased as if it never existed. 5. Click Done. Chapter 4 Assigning the Reading Assistant Product 85 Removing the Assignment for a Group Follow these steps to remove the Reading Assistant assignment for a group of participants who have not yet started working on the product. If the participant has already started working on the Reading Assistant product, see “Removing the Assignment for a Participant” on page 85. To remove the Reading Assistant product for a group: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. Select the group on the Enrollment screen and under Products, click Assign. The Group Assign screen appears: Group Assign 3. Select Reading Assistant from the Product pull-down menu. 4. Click the No button at the top of the Assign column. Or, select the checkbox next to specific participants to remove access for those participants only. NOTE If a participant has already started working on the product, you cannot remove the product using this option. See ““Removing the Assignment for a Participant”” on page 85. 5. Click Save. 86 Chapter 4 Assigning the Reading Assistant Product Deleting the Reading Assistant Assignment Follow these steps to remove a participant’s access to the Reading Assistant product and permanently delete the participant’s Reading Assistant data from Gateway and Progress Tracker. Deleting a product assignment permanently removes the product’’s data files from Gateway and Progress Tracker. The product can be assigned to the participant again; however, the participant will start from the beginning of the exercises. You can only perform this task for an individual participant. To delete the Reading Assistant product for a participant: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. Select the participant on the Enrollment screen and under Products, click Assign. The Participant Assign screen appears. 3. Click Remove & Finish Assignment and select Reading Assistant from the pull-down menu. The Remove & Finish Assignment screen appears: Participant Remove & Finish Assignment 4. Click Delete, then click Delete to confirm the deletion. Deleting a product assignment permanently removes the product’’s data files from Gateway and Progress Tracker. The product can be assigned to the participant again; however, the participant will start from the beginning of the exercises. 5. Click Done. Chapter 4 Assigning the Reading Assistant Product 87 88 Chapter 4 Assigning the Reading Assistant Product Chapter 5 Administering Scientific Learning Gateway The following chapter covers the steps required to perform the following administrative tasks, as needed. Review each section carefully to learn how to perform the following tasks: • Verify the time settings – Confirm the computer’s time and date settings. • Reset the Administrator password – Manage and control access to the Administration screens. You can also use the File, Tools, and Preferences menus in the Gateway menu bar to administer Gateway. Choose from the following options in each menu: File Menu • View License – This item allows you to maintain your licenses. • Save to Print – This item allows you to save the Results reports for printing. See Chapter 10, “Reviewing Results” for details. • Quit – This item allows you to exit Gateway. Tools Menu • Transfer Participants – This item allows you to move participants from one Gateway setup to another. • Network Settings – This item allows you to configure Gateway for a proxy server, and to set your connection method for uploading data to Scientific Learning. • Restore from Backup - This item allows you to restore a single participant’s Fast ForWord product data from an automatically saved backup file. • Update Email Address – This item allows you to change your contact email address. • Upload Diagnostic Archive – This item allows you to upload files to Scientific Learning Technical Support for troubleshooting. Preferences Menu • Display – This item allows you to set the participant display order for all screens. • Assessments – This item allows you to enable and disable Reading Progress Indicator for all participants. For details on this option, see “Managing the RPI Assessments” on page 130. • Protocols – This item allows you to set the default protocols for the products. NOTE Administering Gateway requires a password. 89 Verifying the Time Settings To assure that participant results report correctly on the Results screen and in Progress Tracker, the computer’s date, time, and time zone must be set accurately. If the computer is connected to the Internet, Gateway automatically performs the following tasks when opened: • Verifies the time settings • Displays the correct time if the time settings on the computer are incorrect • Prompts you to correct any errors If the computer does not have Internet access, a screen appears and prompts you to manually verify the time settings. Follow the prompts to confirm the settings. In a networked configuration, you only need to verify the date on the computer with the Gateway server. If you fail to set the computer’s date and time correctly, a warning symbol appears in the upper right corner, and the date and time appear in red. When you hold the mouse over this symbol, a warning message appears: Date and Time Warning If you see this warning, correct the date and time on the computer. Gateway will automatically adjust to the correct date and time. The next time you exit and restart Gateway, the warning message will disappear. 90 Chapter 5 Administering Scientific Learning Gateway Resetting the Administrator Password The Administrator password provides total access to Gateway. This password allows you to access the Administration tools, which enable you to set up the Scientific Learning products, to view participant performance results, and to manage participant data. In the networked configuration, this password also provides access to the Gateway server and teacher tools components. If necessary, you can reset the Administrator password; for example, if a participant discovers the password, or if the password is forgotten or lost. You will need the Activation Code to reset the Administrator password. If you do not have this code handy, contact Scientific Learning Customer Support. To reset the Administrator password: 1. On the Gateway Exercises screen, click the Administration button to access the Enter Password screen. 2. Without entering a password, click OK on the Enter Password screen. The Forgot Password link appears. 3. Click the Forgot Password link. A dialog appears, asking for the Activation Code. You must use this code to change the password. 4. Enter the Activation Code and click OK. The Change Password dialog appears. 5. Enter the new password, confirm it, and click OK. The new password is accepted, and the original password dialog appears. 6. Enter the new password and click OK. The Administration tools open. Chapter 5 Administering Scientific Learning Gateway 91 Maintaining the License When opening Gateway for the first time, the Setup Wizard prompts you to activate the license. A license is the legal agreement with Scientific Learning that allows you to use a Scientific Learning product for a specific length of time and under specific terms and conditions. Here are some examples of possible license options: • One Scientific Learning product for an individual participant for a set period of time. • Several Scientific Learning products on a limited number of workstations over a period of one or more years. • All Scientific Learning products for an unlimited number of workstations and participants for an unlimited period of time. This section describes how to view your current license, how to update an existing license to reflect any new terms set with Scientific Learning, and how to interpret the license status messages in the Alert Manager. It includes the following sections: • Viewing the License • Updating the License • License Status Messages Viewing the License Use the File menu to view your license status within Gateway. To view the license: 1. From the Gateway menu bar, click File, View License. If needed, click the Administration button at the top of the screen and enter the Administrator password to access this menu item. In the networked configuration, use the teacher tools to perform this task. The current license appears. The license screen lists the following information, for both the Scientific Learning products and any service contracts you may have: 92 Chapter 5 • Organization ID • Licensed Scientific Learning products • License type • License start date and expiration date Administering Scientific Learning Gateway Updating the License You must contact Scientific Learning to change your license for any reason; for example, if your license expires, or you would like to extend the license to cover another product. Once the updated license is available, Gateway uses the Internet to automatically update that license on the local computer. However, when this is not possible, you can manually update the license, so that the products are immediately accessible. NOTE When possible, licenses update automatically using your Internet connection. To update the license: 1. Connect the computer to the Internet. In the networked configuration, perform this task on the Gateway server only. 2. From the Gateway menu bar, click File, View License. If needed, click the Administration button at the top of the screen and enter the Administrator password to access this menu item. The View License screen appears. 3. Click Update. • If Gateway can connect to the Internet, the license is updated and displayed on the screen. Verify the accuracy of the license and click Done to complete the task. • If you have Internet access but Gateway cannot connect to the Internet, verify your connection and try again. This may include checking the proxy settings. The licenses update accordingly. 4. Click Done. Chapter 5 Administering Scientific Learning Gateway 93 Reviewing License Status Messages When a product’s license approaches or reaches its expiration date, the Gateway Alert Manager displays a license status message in the upper right corner of Gateway. These messages remain on the screen until the license issue is resolved. NOTE If there are multiple messages in the Alert Manager, a scroll bar appears on the right. Scroll to view messages that extend below the screen. License Warning Period Alert The Alert Manager displays a license warning message when there are 30 days or less to the license expiration date. This message appears immediately when Gateway is opened, and displays the number of days to the license expiration date. License Grace Period Alert The Alert Manager displays the license grade period message when a license expiration date has been reached and the license grace period has started. This message appears immediately when Gateway is opened, and displays the number of days left in the license grace period. Inactive or Expired License Alert The Alert Manager displays the invalid license message when the license is no longer valid for the current date. This message appears when the participant clicks the product graphic to start working. 94 Chapter 5 Administering Scientific Learning Gateway Transferring Participants across Gateway Setups The Tools Menu provides the ability to transfer participants from one Gateway setup to another. For example, you can use this feature if participants changes classrooms, and the new classroom uses a different Gateway server, or uses stand-alone configurations. This process includes two tasks: • Transferring the participants out of the original Gateway setup • Transferring the participants into the new Gateway setup Tools – Transfer Participants You can transfer an individual participant, a group of participants, or all of the participants in a Gateway setup. The participants will be saved in a single file. NOTE Transfer files only include participant data for the transferred participants——no other Gateway information is included. To move all Gateway data, including participant data, use the Archive feature (see ““Archiving Data”” on page 135 for details.) Both of these tasks are detailed below. Chapter 5 Administering Scientific Learning Gateway 95 Transferring Participants out of Gateway To transfer participants out of a Gateway setup: 1. Open Gateway on the original computer and if needed, enter the Administrator password. In the networked configuration, use the teacher tools to perform this task. 2. From the Gateway menu bar, select Tools, Transfer Participants. If needed, click the Administration button at the top of the screen and enter the Administrator password to access this menu. 3. On the Transfer Participants screen, click Transfer Out. The Transfer Out screen appears. 4. Select a group from the Group pull-down menu to view that group, or select All Participants to view all of the participants on the computer. 5. Select the participants you would like to transfer, then click Transfer Out. Transfer Participants – Transfer Out 6. Select the location to which you would like to save the transfer file, then click Save. The participants are removed and saved in a single file at the selected location. 96 Chapter 5 Administering Scientific Learning Gateway Transferring Participants into Gateway To transfer participants into another Gateway setup: 1. Place the transfer file onto the computer with the new Gateway setup. In the networked configuration, use the teacher tools to perform this task. 2. Open Gateway and if prompted, enter the Administrator password. 3. From the Gateway menu bar, select Tools, Transfer Participants. If needed, click the Administration button at the top of the screen and enter the Administrator password to access this menu. 4. On the Transfer Participants screen, click Transfer In. The Transfer In screen appears. 5. Click Choose and browse to the transfer file, select it, then click Open. 6. Select the participants you would like to transfer, then click Transfer In. Transfer Participants – Transfer In If the participant already exists in this Gateway setup, this screen indicates the status of the participant’s data: • Older data in Gateway – The participant data in the Gateway setup is older than the data in the transfer file. If this participant is transferred in, newer data will be saved. • Newer data in Gateway – The participant data in the Gateway setup is older than the data in the transfer file. If this participant is transferred in, newer data will be lost. 7. Follow the prompts to add the participants to a group and click OK. The participants are transferred into Gateway and can work on a product. Chapter 5 Administering Scientific Learning Gateway 97 Changing the Network Settings Use the Network Settings option in the Tools menu to configure Gateway for a proxy server, or to set your connection method for uploading data to Scientific Learning. Tools – Network Settings Changing the Proxy Server Settings A proxy server is software that stands between an individual computer and the Internet. Proxy servers are typically employed to improve the performance of an Internet connection or to filter Internet requests. Proxy servers employ either HTTP or SOCKS protocol. Check with your system administrator for details on your proxy setup. When opening Gateway for the first time, the Setup Wizard allows you to enter proxy server settings. However, there may be instances when new settings need to be entered; for example, if your proxy server settings change, or a new proxy server is added. You can perform this task for both the stand-alone and networked configuration. To enter new proxy server settings: 1. Open Gateway on the stand-alone or Gateway server computer. In the networked configuration, perform this task on the Gateway server only. 2. From the menu bar, select Tools, Network Settings. If needed, click the Administration button at the top of the screen and enter the Administrator password to access this menu. The Network Settings dialog appears. 3. Enter the proxy server information as requested and click OK. 4. Restart the computer to enable the networking changes to take effect. The proxy server setup is complete. 98 Chapter 5 Administering Scientific Learning Gateway Changing the Upload Connection Gateway uses a secure connection (SSL-encrypted) to upload data to Progress Tracker. If necessary, you can change this option using the Network Settings option. To set the upload connection: 1. From the Gateway menu bar, select Tools, Network Settings. If needed, click the Administration button at the top of the screen and enter the Administrator password to access this menu. In the networked configuration, use the teacher tools to perform this task. The Network Settings screen appears. 2. Under Use Secure Connection, select the option you would like to use and click OK. 3. Restart the computer to enable the networking changes to take effect. The upload connection is changed. Chapter 5 Administering Scientific Learning Gateway 99 Restoring a Participant from a Backup As the participant works on a product, Gateway generates data files. These data files record the results of a participant’s performance in the products for each session, and tell the products where to begin each day. This data must be protected on a regular basis, to ensure that it remains intact. To protect this information, Gateway automatically creates a backup of a participant’s data files at the end of each participant’s work session, and then stores that backup file on the computer’s hard drive. In the networked configuration, backups are stored on the Gateway server computer. You can use these backups to restore a participant as needed; for example, if the participant files have been corrupted or lost. You can also restore data for more than one participant using this option. However, if you need to restore an entire Gateway setup, restore from an archive instead. Refer to Chapter 4, “Using Upload and Archive” on page 133 for details. NOTE This option is only available for Fast ForWord products. If you are using the Reading Assistant product and need to restore data, contact Scientific Learning Technical Support. Tools – Restore from Backup To restore a participant’’s data from a backup: 1. From the Gateway menu bar, select Tools, Restore from Backup. If needed, click the Administration button at the top of the screen and enter the Administrator password to access this menu. In the networked configuration, use the teacher tools or Gateway server to perform this task. 2. On the Restore from Backup screen, select the backup you would like to restore. Select the file with the most recent time and date stamp so that the most current data files are restored. 3. Click OK. 100 Chapter 5 Administering Scientific Learning Gateway Updating the Email Address The Tools menu allows you to change the email address that Scientific Learning uses to send important product information. 1. Connect the computer to the Internet. In the networked configuration, use the teacher tools to perform this task. 2. From Gateway menu bar, select Tools, Update Email Address. If needed, click the Administration button at the top of the screen and enter the Administrator password to access this menu. The Update Email Address screen appears. 3. Enter the email address, confirm it, and click OK. The new email address is accepted. Chapter 5 Administering Scientific Learning Gateway 101 Uploading a Diagnostic Archive With the guidance of Technical Support, use this option in the Tools menu to upload specific Gateway files, for scheduled diagnostic purposes. Do not perform this task without the help of Scientific Learning Technical Support. If you have any questions about whether this option may be beneficial, please contact Technical Support before using this option. 102 Chapter 5 Administering Scientific Learning Gateway Setting Preferences The Preferences option allows you to perform the following tasks: • Set the participant display order for all of the Gateway screens • Disable Reading Progress Indicator for all participants (see “Managing the RPI Assessments” on page 130 for details on using this option) • Set the default protocol for all new product assignments Setting Participant Display Order The Display Preferences menu allows you to control the display order of participant names on the Gateway screens. There are two views possible: • Display participants by last name first: Smith, Adam J. • Display participants by first name first: Adam J. Smith To set the participant display order: 1. From the Gateway menu bar, select Preferences, Display. If needed, click the Administration button at the top of the screen and enter the Administrator password to access this menu. In the networked configuration, use the teacher tools to perform this task. The Display Preferences screen appears. 2. Under Display Participant Names, select the preferred option and click OK. The participant display order is set. Setting the Default Protocol The Protocol option in the Preferences menu allows you to determine a product’s default protocol for all participants on the computer. When changed, the new default protocol will be automatically set for all new product assignments. For example, if you are planning to use the 30-Minute Protocol in the Fast ForWord Language v2 product, use this option to change the Language v2 default protocol to the 30-Minute Protocol before assigning the product. Then, when you assign the Language v2 product to any new or existing participant, the 30-Minute Protocol will be automatically set. This option changes the default protocol for new product assignments only. If the product is already assigned to a participant, the participant’’s protocol will not be changed. NOTE This option is not available for the Reading Assistant product. Chapter 5 Administering Scientific Learning Gateway 103 To set a new default protocol for a product: 1. From the Gateway menu bar, select Preferences, Protocols. If needed, click the Administration button at the top of the screen and enter the Administrator password to access this menu. In the networked configuration, use the teacher tools to perform this task. The Choose Default Protocol screen appears. 2. Select a product from the Product pull-down menu. 3. Select the protocol you would like to set as default and click OK. The new default protocol is set. 104 Chapter 5 Administering Scientific Learning Gateway Using Auto Update Gateway provides a convenient automatic update feature that detects and installs available updates, for both Gateway and the products. This feature automatically runs each time you open Gateway, and uses the Internet to detect and download the updates. Unless otherwise directed by Technical Support, always install the automatic updates. Updating a Stand-Alone Computer To use Auto Update on a stand-alone computer, the computer must be connected to the Internet. Each time Gateway is opened on that computer, it automatically contacts Scientific Learning and detects if there are any updates available. If so, Gateway automatically downloads the updates, then displays a message in the Alert Manager asking if you would like to install those updates. Follow the prompts as directed to install the updates. Updating the Networked Configuration To use Auto Update in a networked configuration, the Gateway server computer must be connected to the Internet. Each time Gateway is opened on the Gateway server computer, it automatically contacts Scientific Learning and detects if there are any updates available. If so, Gateway automatically downloads the updates, then displays a message in the Alert Manager asking if you would like to install those updates. Follow the prompts as directed to install the updates. The teacher tools and student exercises do not need Internet access. As each computer connects to the updated Gateway server, the updates are automatically downloaded and installed. If multiple computers attempt to update at the same time, the update process is managed by a queue that displays each computer’s update status on that computer, along with its position in the queue. Disabling Auto Update You can disable Auto Update, if necessary. Follow the steps below. To disable Auto Update: 1. From the Gateway menu bar, select Help, About Gateway. In the networked configuration, use the Gateway server to perform this task. 2. Deselect Automatically Search for Updates from Scientific Learning. Auto Update is disabled. Chapter 5 Administering Scientific Learning Gateway 105 106 Chapter 5 Administering Scientific Learning Gateway Chapter 6 Using the Scientific Learning Products This chapter details how to run the Scientific Learning products. If the products have not yet been installed or set up, see Chapter 1, “Installing Scientific Learning Gateway,” on page 11 and Chapter 2, “Setting up Scientific Learning Gateway,” on page 15. Read this section for step-by-step instructions on the following tasks: • Using the Fast ForWord products • Using the Reading Assistant product • Using the demos Using the Fast ForWord Products Follow these steps to allow participants to work on the exercises for any Fast ForWord product. For specific details on the products, or for information on how to administer the products, please see the How to Use the Scientific Learning®Products manual. NOTE Using the Gateway products does not require a password. Before the participant can start working on the product, verify the following: • The date and time on the participant’s computer are correct • All other software programs have been closed (including screen savers) • The computer volume is adjusted to a comfortable level For the networked configuration, verify that the Gateway server is running before performing this task. See ““Using the Networked Configuration”” on page 117 for more information. 107 To start the product: 1. Open Gateway on the computer where the participant will work. The Exercises screen appears. Exercises 2. Select the appropriate group from the pull-down menu. 3. Select the participant’s name on the left side of the screen. The product assigned to that participant appears. 4. Verify that the participant is wearing headphones and the computer’s volume is at a comfortable level. 5. Allow the participant to click the product graphic on the right side of the screen. The Select an Exercise screen for that product appears. 6. Allow the participant to click one of the exercise graphics. The exercise opens and the participant can begin working. When the participant finishes working on that exercise, the product returns to the Select an Exercise screen. The participant should continue working on all of the available exercises until all exercises are complete and the Success Viewer appears. For details on each product’s Success Viewer, see How to Use the Scientific Learning®Products. To exit the Success Viewer and return to the Gateway Exercises screen, click Exit. The participant’s work session is complete, and another participant can begin working on a product. A participant must work under the correct participant name. Verify that the participant’’s name is listed at the top of the screen. 108 Chapter 6 Using the Scientific Learning Products Using the Reading Assistant Product Follow these steps to allow participants to work on the Reading Assistant Expanded Edition product. For specific details on the activities in the product, or for information on how to administer the product, please see the How to Use the Scientific Learning®Products manual. NOTE Using the Reading Assistant product does not require a password. Setting up the Work Environment To improve the audio quality in your work environment, we suggest that you comply with the following recommendations: • If you are in a computer lab, provide sufficient space between computers. A lab where computers are facing each other or are in a “zigzag” pattern is better than an “L-shaped” setup. • Do not place computers next to loud equipment that may be producing a hum. • Do not allow power cords from different computers to cross each other. • Do not seat very soft-spoken students next to very loud students. Before the participant can start working on the Reading Assistant product, you must connect and position the headset properly. When the participant starts the product, he or she will then complete the microphone check and voice customization. Connecting and Positioning the Headset Because the Reading Assistant software uses speech recognition technology, the quality of the audio signal greatly impacts the user's experience with the product. Correct microphone connections and headset placement are essential for a clear audio signal. Use the headsets and USB adapters approved by Scientific Learning. Visit our Web site at www.scientificlearning.com for an up-to-date list of approved headsets, and additional information on proper headset placement. If you are using a non-USB headset, plug the headset directly into the computer. If you are using a USB headset, follow the instructions below. Headset cables USB adapter USB cable Headphone cable USB Headset Chapter 6 Using the Scientific Learning Products 109 To connect a USB headset to the computer: 1. Plug each headset cable into the USB adapter (plug the microphone cable into the microphone jack and the headphone cable into the headphone jack). 2. Connect the USB adapter to the computer by plugging the USB cable into a USB port. 3. Plug one end of the headphone cable into the USB adapter, and plug the other end of the headphone cable into the headphone jack on computer. Once the headset is properly connected to the computer, make sure that the participant knows how to position the headset and microphone correctly. Instruct the participant to follow these steps: To position the headset: 1. Place the microphone to the side of the mouth, not in front of it, about two fingers away from the corner of the mouth. Otherwise, the participant's breath will strike the microphone and cause popping noises that can distort the signal. To accommodate this placement, it is often necessary to bend the microphone boom at a right angle approximately 3/4 of the way down towards the microphone tip. 2. If present, make sure that the colored dot on the microphone (found on the plastic collar next to the foam microphone cover) is facing the user and has not rotated. If the dot is facing in another direction, twist the microphone so that the dot is again facing the participant. 3. Have the participant place both hands to the sides of the mouth (as if shouting) and move them away. If this can not easily be done without bumping into the microphone, it is too close; have the participant move it farther from his or her mouth. Completing the Microphone Check and Voice Customization Each new work session, the software automatically initiates the microphone check to adjust the audio settings for the participant. This adjustment is essential for good audio signal quality and a satisfactory experience with the product.In addition, the very first time a participant starts the Record My Reading activity, the software presents a one-time voice customization process. This process allows the speech recognizer to fine-tune its recognition processing to an individual participant’s voice. The Reading Assistant software automatically guides the participant through both of these tasks, step by step. For a detailed description of each step, see the chapter titled “Reading Assistant Expanded Edition” on page 195 in How to Use the Scientific Learning®Products. 110 Chapter 6 Using the Scientific Learning Products Working on the Reading Assistant Product Before the participant can start working on the product, verify the following: • The date and time on the participant’s computer are correct • All other software programs have been closed (including screen savers) • The headset is properly connected and the microphone is positioned correctly, and the computer volume is adjusted to a comfortable level For the networked configuration, verify that the Gateway server is running before performing this task. See ““Using the Networked Configuration”” on page 117 for more information. To start the product: 1. Open Gateway on the computer where the participant will work. The Exercises screen appears. Exercises 2. Select the appropriate group from the pull-down menu. 3. Select the participant’s name on the left side of the screen. The Reading Assistant product appears. 4. Verify that the participant’s headset and microphone are positioned correctly and that the computer’s volume is at a comfortable level. For the software to work properly, the headset must be correctly positioned before students begin reading. Also, check that the headphone connections are secure and in the correct ports. Chapter 6 Using the Scientific Learning Products 111 5. Allow the participant to click the product graphic on the right side of the screen. The Library screen appears. Reading Assistant – Library 6. Select a topic from the pull-down menu. 7. Choose a selection and highlight an activity in that selection. The selection book cover appears on the right side of the Library screen (not shown). 8. Click the Start button on the book cover to begin the activity. Each selection will contain the following activities Preview and Read Silently Record My Reading, and Take the Quiz. For details on how the Reading Assistant product works, see How to Use the Scientific Learning®Products. When the participant finishes working for the day, the participant should exit the product and return to the Gateway Exercises screen. The participant’s work session is complete, and another participant can begin working on the software. A participant must work under the correct participant name. Verify that the participant’’s name is listed at the top of the screen. 112 Chapter 6 Using the Scientific Learning Products Using the Demos Gateway provides demo versions of each of the Fast ForWord products. These demos allow you to step through a product exercise as a demonstration for participants, parents, or staff, without having to register the product. In addition, Gateway includes a tutorial that demonstrates how a participant works on the Reading Assistant product. To run these demos, you must install the products on the computer. For instructions on installing the products, see Chapter 1, “Installing Scientific Learning Gateway,” on page 11. NOTE Using the Gateway demos does not require a password. If Gateway is installed but not yet configured, you can access the demos from the Setup Wizard Welcome screen by selecting the Run Exercise Demos option. If Gateway is installed and configured, you can access the demos from the Exercises screen by clicking the Run Demo button. For the networked configuration, verify that the Gateway server is running before performing this task. See Chapter 7, ““Using the Networked Configuration,”” on page 117 for more information. To run the demos: 1. For the Fast ForWord products, insert the product CD into the CD-ROM drive and install the multimedia contents. In the networked configuration, perform this step on the computer with the student exercises. NOTE The Reading Assistant Expanded Edition demo does not require any additional contents. 2. Open Gateway. If Gateway is not configured on the computer, the Setup Wizard Welcome screen appears. If Gateway is already configured on the computer, the Exercises screen appears. Chapter 6 Using the Scientific Learning Products 113 3. Depending on which screen is displayed, select the Run Exercise Demos button and click Next, or click the Run Demo button. The Demos screen appears. Demos 4. Select the installed product you would like to demo from the Product pull-down menu. Only installed products appear in this pull-down menu. • For the Fast ForWord product demos, select an entry point for the exercise you would like to demo and click the product graphic on the right side of the screen. • For the Reading Assistant product tutorial, select a grade band and click the product graphic on the right side of the screen to begin the tutorial. Each tutorial demonstrates how participants will work on the Reading Assistant product and details the various features included in the product. The Fast ForWord demo session lasts 20 minutes. Once the demo is complete, the Success Viewer appears so you can review performance for that demo session. To return to the Demo screen, click Exit. The Reading Assistant tutorial lasts 5 minutes. Once the tutorial is complete, the software automatically returns to the Demo screen. 114 Chapter 6 Using the Scientific Learning Products Exiting a Demo If necessary, you can exit a demo session at any time by performing the following steps. To exit a Fast ForWord product demo session: 1. Access the Exercise Status screen, and in the Exercise Status screen, click Exit: • Windows – Press and hold the Control key, then press = • Macintosh – Press and hold the Control or Command (Apple) key, then press = The Success Viewer appears. 2. Click Exit to return to the Demo screen. To exit the Reading Assistant tutorial: 1. Click the Quit button on the toolbar within the tutorial. Chapter 6 Using the Scientific Learning Products 115 116 Chapter 6 Using the Scientific Learning Products Chapter 7 Using the Networked Configuration This chapter details how to run the Scientific Learning products in the networked configuration. If the products have not yet been installed or set up, see Chapter 1, “Installing Scientific Learning Gateway,” on page 11 and Chapter 2, “Setting up Scientific Learning Gateway,” on page 15. The networked configuration of Gateway includes the following three components: • Gateway server (data manager) – This component provides centralized management for multiple participants working on the Scientific Learning products, and provides access to the teacher tools. • Teacher tools – This component provides administration for the Gateway server and the student exercises (such as adding participants and assigning products). • Student exercises – This component provides access to the Scientific Learning products. In a networked configuration, these three Gateway components are separated and set up on multiple computers, functioning as independent software modules that communicate over your local area network (LAN). Together, these components make up one software product. Gateway server Teacher tools Connected over a local area network (LAN) Student exercises If you have large numbers of participants and computers, the networked configuration is the recommended setup. Separating the components allows the participant data management to be centralized in one location, enabling staff to more easily administer the products for large numbers of participants. For example, if participants are using the products on 100 computers, it would be inconvenient to have to perform an upload 100 times on 100 different computers. By storing all of the participant data in one place, only one upload is necessary. Another convenience of centralized participant data management is that participants can work on any student exercises computer each day. This helps if technical difficulties arise on a computer; the participant can work on another computer until the problem is resolved. Also, participants don’t have sit in the same place each day. Additionally, teachers can sit at any computer with the teacher tools and not only administer the networked session but monitor every participant as they work on the products using our informative Monitor screen. The Monitor screen indicates right away when a participant is not working on the products. Also, teachers can review performance for all of the enrolled participants on one computer. 117 Setting up the Networked Computers To set up a networked configuration, install Gateway on each computer that will host one or more of the networked components. See Chapter 1, “Installing Scientific Learning Gateway,” on page 11 for installation instructions. For example, if you have 40 computers networked within a classroom, install Gateway on all 40 computers. When you open Gateway for the first time on each computer, set up the first computer with the Gateway server and the teacher tools. Then you can set up the remaining computers with the student exercises. In this configuration, 39 participants could work on the products at any computer in the classroom at one time. In the networked configuration, Scientific Learning recommends that you set up only one computer with the Gateway server. (See “Setting up a Stand-Alone or Networked Configuration” on page 15 for setup instructions.) The rest of the network configuration is up to you, and can be tailored to your particular situation. Depending on your needs, you can set up the networked configuration in the following ways: • The Gateway server and the teacher tools on one computer in a classroom, and the student exercises on other computers in the classroom: Gateway server Teacher tools Student exercises • The Gateway server and teacher tools on a computer at a remote location, perhaps in another classroom, another teacher tools and the student exercises on computers in a different classroom: Gateway server Teacher tools Teacher tools 118 Chapter 7 Using the Networked Configuration Student exercises Using the Gateway Server The key component in a networked configuration is the Gateway server. You must designate a computer to host the Gateway server when using the networked configuration. The Gateway server acts as the home base for all of the networked computers, with all of the shared participant information for the products stored and managed on this computer. It also provides access to the teacher tools. Set up the Gateway server anywhere that has access to the network. However, the computer should be located in a secure location, and should be easily accessible in case of technical issues. Scientific Learning recommends designating a specific computer to host the Gateway server. Gateway Server The Gateway server screen displays the following information: • Active Participant Sessions – This field shows the number of participants currently working on the products. • Number of participants with data on this server – This field shows the total number of participants who have worked on the products in this networked configuration. • Active Gateway Users – This field shows the number of computers in this networked configuration, including the Gateway server computer. • Memory Usage – This field shows the actual amount of memory that the Gateway application is using on the Gateway server computer. • Server Name – This field shows the name of the Gateway server computer. • Network Address – This field shows the IP address and port of the Gateway server computer. • Proxy Server Setup – This field shows the proxy sever used by the Gateway server computer, if applicable. • Maximum Memory Allocation – This field shows the maximum amount of memory allocated to the Gateway application on the Gateway server computer. Chapter 7 Using the Networked Configuration 119 Use these options on the Gateway Server screen to perform the following tasks: • Change Name – Use this option to enter a new Gateway server name. • Change Port – Use this option to enter a new Gateway server port. • Configure Proxy – Use this option to configure the proxy used by the Gateway server. • Configure Memory – Use this option to configure the Gateway server memory usage. Change Name You can change the name of the Gateway server by clicking the Change Name button, if necessary, to properly identify the computer. For example, if the name of your Gateway server is Mr. Smith’s 3rd Grade Class and the following year Mr. Smith teaches a 2nd grade class, you can change the Gateway server name to Mr. Smith’s 2nd Grade Class. Change Port You can change the Gateway server port by clicking the Change Port button, if necessary. However, this task should not be performed without direct guidance from Scientific Learning Technical Support. Do not perform this task without the help of Scientific Learning Technical Support. If you have any questions about whether this option may be beneficial, please contact Technical Support before you continue. Configure Proxy You can change the settings for the proxy server used by the Gateway server by clicking the Configure Proxy button, if necessary. For details on configuring a proxy server, see “Changing the Proxy Server Settings” on page 98. Configure Memory If necessary, Gateway allows you to configure the Gateway server’s memory usage. However, this task should not be performed without direct guidance from Scientific Learning Technical Support. For most users, the default memory settings for the Gateway server are optimal and should not be changed. Do not perform this task without the help of Scientific Learning Technical Support. If you have any questions about whether this option may be beneficial, please contact Technical Support before you continue. 120 Chapter 7 Using the Networked Configuration Starting the Gateway Server Before using the student exercises or teacher tools, you must first start Gateway on the computer hosting the Gateway server. To start the Gateway server: 1. Quit all open programs on the computer with the Gateway server. This includes screen savers. 2. Start Gateway on that computer. 3. If prompted, enter the Administrator password. The Gateway server starts. The student exercises and teacher tools can now be started. Closing the Gateway Server When the participants and staff have finished working for the day, or when network or system maintenance is scheduled, you can close the Gateway server. Do not close the Gateway server until all student exercises sessions and all teacher tools sessions are closed. To close the Gateway server: 1. Exit Gateway on all of the teacher tools and student exercises computers. 2. On the computer with the Gateway server, exit Gateway. The Gateway server closes. Chapter 7 Using the Networked Configuration 121 Using the Teacher Tools The teacher tools provide access to all of the administration functions in Gateway, and include the Enrollment, Results, Monitor, and Upload & Archive screens, as well as the Gateway menu options. Teacher Tools The teacher tools allow you to set up participants and groups, view the results reports, and upload participant data from one computer. For information on how to use these functions, see the corresponding chapters in this manual. Also, the teacher tools provide access to the Monitor screen. See “Using the Monitor Screen” on page 123 for details. The teacher tools are automatically set up on the Gateway server; however, you can set up the teacher tools on as many other computers as you like. You may want to limit the number of computers that have both the student exercises and the teacher tools; however, all of the administration functions are password-protected, so there is no possibility of a participant accessing the teacher tools. To access the teacher tools, Gateway must be running on the Gateway server computer. To start the teacher tools: 1. Verify that the Gateway server is up and running. 2. Open Gateway on the computer with the teacher tools. 3. If prompted, enter the Administrator password. The teacher tools appear. NOTE 122 Chapter 7 You can exit the teacher tools at any time during the current work session; this will not affect participants who are working on the products. However, do not exit Gateway if the teacher tools you are using are on the same computer as the Gateway server. Using the Networked Configuration Using the Monitor Screen The teacher tools also provide access to a Monitor screen, which allows you to monitor the participants as they use the student exercises. The Monitor screen displays real-time progress for each student exercise session on any computer with the teacher tools. You can sit at your desk and see exactly what product and exercise each participant is working on, or whether a participant is working at all. You can also monitor participants that are working in another room, and get immediate feedback on each participant’s status. Monitor The Monitor screen displays the following information for each participant’s current work session: • The participant name • The current product For participants working on the Fast ForWord products, the following information also appears: • The current exercise in the Fast ForWord product • The number of trials taken in the exercise • The minutes remaining in the exercise • The number of exercises remaining in the session • Session activity, which includes the following information: • All of the exercises worked on in the session, including the current exercise • The minutes spent working in each exercise • The number of trials completed in each exercise Chapter 7 Using the Networked Configuration 123 To monitor progress in the networked configuration: 1. Open Gateway on a computer with the teacher tools and if prompted, enter the Administrator password. 2. Click the Monitor tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Monitor tab. The Monitor screen appears. 3. Select the group you would like to view from the pull-down menu. The participants in that group appear on that screen. NOTE You can exit the Monitor screen at any time during the current work session; this will not affect participants who are working on the products. Using Stop Selected Session Occasionally, after exiting a product, a student exercise session does not close down completely on the Gateway server, and continues to display as active on the Monitor screen. When this happens, use the Stop Selected Session button to manually close that session. Do not use this feature to close an active student exercises session; always exit the product on the student exercises computer first. To manually stop a student exercise session: 1. Verify that the product session on that student exercises computer has been exited and that the Gateway Exercises screen is displayed. 2. On the teacher tools computer, access the Monitor screen, select the student exercises session and click the Stop Selected Session button. The student exercises session closes and will disappear from the Monitor screen within the next few minutes. 124 Chapter 7 Using the Networked Configuration Using the Student Exercises The student exercises component provides access to the Scientific Learning products. Student Exercises Set up as many computers with student exercise as needed. Because data management for the products is centralized on the Gateway server, participants can work on any available computer that is set up with the student exercises. To access the student exercises, Gateway must be running on the Gateway server computer. To open the student exercises: 1. Verify that the Gateway server is up and running. 2. Open Gateway on the student exercises computer. The Exercises screen appears. NOTE When the participant is finished working on the product, you can close the student exercises at any time; this will not affect participants who are working on the products on other computers. For details on how the Scientific Learning products work, see How to Use the Scientific Learning®Products. Chapter 7 Using the Networked Configuration 125 126 Chapter 7 Using the Networked Configuration Chapter 8 Using Reading Progress Indicator This chapter details how to use Reading Progress Indicator within Gateway. If the products have not yet been installed or set up, see Chapter 1, “Installing Scientific Learning Gateway,” on page 11 and Chapter 2, “Setting up Scientific Learning Gateway,” on page 15. This chapter includes the following sections: • Using the RPI Assessments • Managing the RPI Assessments Using the RPI Assessments Reading Progress Indicator (RPI) is an enhancement to Progress Tracker that provides reading skill assessments within Gateway, evaluates those assessments, and then reports the results in Progress Tracker. The Reading Progress Indicator assessments—developed by Bookette Software Company— correlate to nationally recognized normed assessments, are reliable and validated, and provide overall reading scores that can help indicate how participants are responding to product use. NOTE Reading Progress Indicator does not assess Reading Assistant product use. For more information on Reading Progress Indicator, contact Scientific Learning Customer Support. There are no special installation or configuration steps needed to use Reading Progress Indicator within Gateway. When Progress Tracker with Reading Progress Indicator is licensed, Gateway automatically administers an initial assessment upon enrollment. When the participant finishes a product, Gateway automatically administers a follow-up assessment. Gateway includes the assessment results in the next upload to Scientific Learning, where Progress Tracker presents the results in detailed reports. Reading Progress Indicator provides four assessment levels based on the grade entered within Gateway: K-1, 2-3, 4-6, and 7-13+ (pre-Kindergarten participants are not eligible for the assessments). The participant may complete an assessment across work sessions and days, but should complete it in a timely manner. The Scientific Learning products remain unavailable until the participant completes the assessment. Reading Progress Indicator automatically assesses all enrolled participants, unless the participant is working on the Fast ForWord Language Basics or Reading Assistant products. Also, if necessary, you can disable the assessments. For steps on disabling the assessments, see “Managing the RPI Assessments” on page 130. 127 Each work session, Gateway determines if the participant is eligible for an assessment. If so, the Reading Progress Indicator graphic appears on the Exercises screen in place of the assigned product graphic. When clicked, Gateway presents the assessment. Gateway uses a specific method to determine when to present an assessment. If a participant finishes a product, starts a new product, or starts a new school year and Gateway does not present an assessment, be assured that this is by design. Before allowing the participant to take the assessment, verify the following: • The date and time on the participant’s computer are correct • All other software programs have been closed (including screen savers) • The computer volume is adjusted to a comfortable level NOTE Taking an assessment does not require Internet access or a password; however, reviewing the results does require the Internet. See ““Managing the RPI Assessments”” on page 130 for details. To take an assessment: 1. Open Gateway. In the networked configuration, perform this step on any computer with the student exercises. 2. On the Exercises screen, select the participant. If the participant is eligible for an assessment, the RPI graphic appears. Exercises 3. Verify that the participant is wearing headphones and the computer’s volume is at a comfortable level. 128 Chapter 8 Using Reading Progress Indicator 4. Allow the participant to click the Reading Progress Indicator graphic. The Reading Progress Indicator assessment screen appears. 5. Allow the participant to click the Start button. The assessment begins. Reading Progress Indicator presents questions or instructions, one at a time. Some of the items are read aloud to the student; others are presented as text and graphics only. 6. Allow the participant to answer each item. Instruct the participant to click Next after answering each item. 7. When the assessment is complete, the participant is instructed to click the Exit button. The assessment ends. NOTE If the participant clicks the Exit button before completing the assessment, the Reading Progress Indicator graphic will remain on the Exercises screen. When clicked again, the assessment will resume and present the next item. When the participant completes the assessment, the software returns the participant to Exercises screen and displays the assigned product graphic. The participant can start working on the product immediately. When the participant finishes working on the product, Gateway will automatically present a follow-up assessment. Follow the same steps to take the follow-up assessment. Chapter 8 Using Reading Progress Indicator 129 Managing the RPI Assessments The following sections detail the steps required to manage the RPI assessments: • Reviewing RPI Assessment Results • Disabling Reading Progress Indicator • Voiding an RPI Assessment Reviewing RPI Assessment Results When the participant completes an assessment, Gateway includes the assessment data in the next upload to Scientific Learning. Once you have uploaded the assessment results, you can review those results in Progress Tracker using the Internet. For instructions on uploading data, see “Uploading Data” on page 134. Disabling Reading Progress Indicator When you install Gateway, it automatically enables the Reading Progress Indicator assessments for all participants. Depending on your needs, you can disable the assessments for all participants, or for an individual participant. To disable Reading Progress Indicator for all participants: 1. From the Gateway menu bar, select Preferences, Assessments. If needed, click the Administration button at the top of the screen and enter the Administrator password to access this menu. In the networked configuration, use the teacher tools to perform this task. The Assessment Preferences screen appears. 2. Deselect the Enable Assessments option and click OK. 3. Follow the prompts to exit and restart Gateway on the Gateway server or stand-alone computer. When Gateway opens, Reading Progress Indicator will be disabled and the assessments will no longer appear for any participant. To disable Reading Progress Indicator for an individual participant: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. Select the participant on the Enrollment screen and under Products, click Assign. The Participant Assign screen appears. 3. Deselect the Use Reading Progress Indicator option and click Done. The assessments are disabled for the participant. 130 Chapter 8 Using Reading Progress Indicator Voiding an RPI Assessment If necessary, you can void an assessment for an individual participant; for example, if the wrong student took the assessment. Use the Participant Assign screen to void an assessment.Voiding an assessment permanently deletes that assessment from both Gateway and Progress Tracker. You can void a recently completed assessment, or an assessment that is still in progress. To void an assessment for an participant: 1. In Gateway, click the Enrollment tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Enrollment tab. In the networked configuration, use the teacher tools to perform this task. 2. Select the participant on the Enrollment screen and under Products, click Assign. The Participant Assign screen appears. 3. Click the Void RPI Assessment button and select the assessment from the pull-down menu. Participant Assign – Void Assessment 4. Click the Void button, then click Done. The assessment is permanently deleted from Gateway. If the assessment has already been uploaded, that assessment will be removed from Progress Tracker on the next upload. Chapter 8 Using Reading Progress Indicator 131 132 Chapter 8 Using Reading Progress Indicator Chapter 9 Using Upload and Archive Gateway’s upload and archive features are key components in protecting participant data. This chapter defines these processes and provides instructions for each task. As the participant works on the Scientific Learning products, Gateway generates data files. These data files record the results of a participant’s performance in the product for each session, and tells the product where to begin each day. This data, along with important Gateway setup data, must be protected on a regular basis, to ensure that it remains intact. The Upload & Archive screen provides two important functions that allow you to review, protect, and restore participant data: • Upload – This feature allows you to upload the participant’s data to Scientific Learning for review in Progress Tracker. • Archive – This feature allows you to archive important Gateway files, in case of computer failure. NOTE The Upload & Archive screen requires a password. Upload & Archive 133 Uploading Data Upload participant data at least once a day, at the end of each day. When an upload is performed, all of the participant data is uploaded at one time. In order to comply with the Children's Online Privacy Protection Act, all decisions about transmission of the data generated by this product must be made by a person over the age of 18. No one under 18 should be permitted to perform this task. To upload participant data: 1. Connect the computer to the Internet. In the networked configuration, connect the computer with the Gateway server to the Internet. 2. Open Gateway and if prompted, enter the Administrator password. In the networked configuration, use the teacher tools or Gateway server to perform this task. 3. Click the Upload & Archive tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Upload & Archive tab. The Upload & Archive screen appears. 4. Click the Test button to verify that the computer can connect to Scientific Learning. 5. Click the Upload Now button. Gateway uploads the data. Automatic Upload When you enable Automatic Upload, Gateway automatically uploads each participant’s data to Scientific Learning at the end of that participant’s work session. Follow these steps to activate this option. The computer that performs the upload must be connected to the Internet. In the networked configuration, only the computer with the Gateway server requires Internet access. To activate automatic upload: 1. In Gateway, click the Upload & Archive tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Upload & Archive tab. In the networked configuration, use the teacher tools or data manger to perform this task. 2. On the Upload & Archive screen, select Upload Participant Data Automatically After Each Participant Finishes a Session. The participant data will be automatically uploaded after each participant’s work session. 134 Chapter 9 Using Upload and Archive Archiving Data When you create an archive, Gateway generates a single file that includes participant data for all products, passwords, and any other information associated with your participants. You should periodically create an archive in case of total computer failure. If necessary, this archive can be used to restore an entire Gateway setup in a few steps. NOTE In the networked configuration, only the computer with the Gateway server is archived. The computers with the teacher tools or the student exercises are not archived and do not need to be restored. By default, the archive file is saved in SLC > Archive directory on the computer’s hard drive. In the networked configuration, this folder is located on the Gateway server computer. However, archiving to an external hard drive or a network drive ensures that you always have a current archive in a safe place, in case the entire computer is lost. To change the default archive location, click the Set Archive Location button on the Upload & Archive screen. In the networked configuration, set the archive location using the computer with the Gateway server. To create an archive: 1. In Gateway, click the Upload & Archive tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Upload & Archive tab. In the networked configuration, use the teacher tools or Gateway server to perform this task. 2. On the Upload & Archive screen, click Set Archive Location and select a network drive or an external hard drive as the archive location, if necessary (stand-alone or Gateway server computer only). 3. Click the Create Archive Now button. Gateway creates the archive in the specified location. Chapter 9 Using Upload and Archive 135 Restoring from an Archive Use this option to restore an entire Gateway setup; for example, if this occurs: • Your existing computer crashes, and all data is lost. In this case, once the computer itself is restored, you would install Gateway from the Gateway Installer DVD, and then use the Restore from Archive feature on the Upload & Archive screen. • You need to move Gateway to a different computer. In this case, you would install Gateway from the Gateway Installer DVD on the new computer, and then use the Restore from Archive feature on the Upload & Archive screen. To restore an individual participant’s data from a backup, see “Restoring a Participant from a Backup” on page 100. NOTE In the networked configuration, only the computer with the Gateway server can be restored from an archive. Since the computers with the teacher tools or the student exercises are not archived, each one must be reinstalled from the Gateway Installer DVD. Restoring from an archive will permanently overwrite any existing setup of Gateway, including all product data. Verify that there is no other way to resolve the problem before you continue. To restore a Gateway setup from an archive: 1. If necessary, install Gateway following the install instructions provided on the Gateway Installer. If Gateway is already installed, open it and skip to step 3. 2. Open Gateway on that computer and run the Setup Wizard. The computer must have Internet access to complete the setup. When complete, Gateway automatically opens. 3. In Gateway, click the Upload & Archive tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Upload & Archive tab. 4. On the Upload & Archive screen, click the Restore from Archive button. 5. Select the archive file from which you would like to restore. The restore process begins. You will be prompted to restart Gateway and, if necessary, run the Setup Wizard to configure Gateway. When these steps are complete, the Gateway setup is restored. NOTE 136 Chapter 9 Single-use licenses are not archived, and therefore cannot be restored using this method. If you are using single-use licenses, contact Scientific Learning Technical Support for more information. Using Upload and Archive Chapter 10 Reviewing Results The Gateway Results screen provides detailed performance results for participants who are working on the Scientific Learning products. Use this screen to perform the following tasks: • Access product- and exercise-specific performance data for individual participants or entire groups of participants • View last day’s points and grand total points for participants and groups of participants • Save and print all of the above information TIP For the most detailed performance review, including extensive progress history reporting, use Scientific Learning Progress Tracker. For more information on this powerful product, visit our Web site at www.scientificlearning.com/products. NOTE The Results screen requires a password. To access the Results screen: 1. Open Gateway and if prompted, enter the Administrator password. In the networked configuration, use the teacher tools to perform this task. 2. Click the Results tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Results tab. The Results screen appears. 137 Reviewing the Results Reports Gateway’s Results section provides two types of reports: group reports and individual participant reports. They both reports provide important information about a participant’s performance results: • Group reports provide results for all participants in a selected group. Group reports are most helpful when reviewing large numbers of participants, such as an entire class or school. • Individual participant provide include detailed exercise results for a selected participant working on a specific product. Individual participant reports are most helpful when reviewing specific details of a participant’s performance. You can access the group reports using the Report and Product pull-down menus. You can access the individual participant reports from the group Overview report by clicking the product name in the Product column. Each report has sorting buttons at the top of each column. When clicked, these buttons sort the report alphabetically or numerically, depending on the column selected. Clicking the button again reverses the sort order. Reviewing the Group Reports The Overview Report This group report shows the participants’ data for all of the Scientific Learning products on one screen. Progress Tracker button (requires the Internet) Group selection menu Report selection menu Scientific Learning products Sorting tabs Participation day, participation level, percent complete, and last participation Participants Overview Report The Overview report is the default report when you first access the Results screen. To return to the Overview report from any other report, perform the following steps. To access the Overview report: 1. Select Overview from the Report pull-down menu. 2. Select the group you would like to review from the Group pull-down menu. 138 Chapter 10 Reviewing Results The Overview report provides the following performance information: Day This column displays the total number of days that a participant has worked on the product. For example, if the Day column displays 13, the participant has worked on the product for thirteen days. This number does not correspond to calendar days; for example, weekends are not counted unless the participant actually works on a Saturday or Sunday. Participation Level The participation level score indicates the degree to which the participant is meeting the protocol for the Scientific Learning product. This score is cumulative; it reflects the participation level since the participant began working on the product. The participation level score is calculated by comparing the participant’s actual participation with the established protocol, which is defined as working on the product five days a week for a specified number of minutes each day. The participation level score automatically adapts to any protocol selected. NOTE This score only appears for the Reading Assistant product when the participant is using a protocol. Percent Complete A participant’s percent complete score indicates the percentage of the product the participant has successfully mastered since he or she began working on the product. It helps illustrate that participant’s understanding of the concepts covered in a particular product. NOTE This score does not appear for the Reading Assistant product. Participation level and percent complete report two different concepts: • Participation level – This score indicates whether a participant is spending the recommended time working on the product. • Percent complete – This score indicates how much content has been completed by the participant. These scores can help determine when a protocol may need to be changed to fit a group’s or participant’s needs, or when a participant intervention may be helpful. Last Participation This column lists the date of the participant’s last product session. The last participation date helps when using the networked configuration of Gateway, as it indicates the most recent return of participant data to the Gateway server. Chapter 10 Reviewing Results 139 The Reading Assistant Report The Reading Assistant group report presents results for the Reading Assistant product. To access this report: 1. Select the group you would like to review from the Group pull-down menu. 2. Select Reading Assistant from the Report pull-down menu. Progress Tracker button (requires the Internet) Group selection menu Report selection menu Sorting tabs Participants Last session, usage, comprehension, and words correct per minute Reading Assistant Report The Reading Assistant report provides the following performance information for each participant in the group: Last Session This column displays the date of the last Reading Assistant product work session for each participant. Usage This column displays the total amount of time spent working on the Reading Assistant product to date, in hours and minutes. Comprehension This column displays an average of the Take the Quiz scores achieved by the participant in the Reading Assistant product. The report calculates this score when the participant completes a Take the Quiz activity in a selection. If the participant has started working on the product but not yet earned a score, this field displays N/A. Words Correct Per Minute (WCPM) This column displays an average of the fluency scores earned by the participant in the Reading Assistant product. This average includes the scores for every reading in all Record My Reading parts within all selections. The report calculates this score each time the participant completes a reading. If the participant has started working on the product but not yet earned a score, this field displays N/A. 140 Chapter 10 Reviewing Results The Fast ForWord Product Reports The following group reports present the participants’ exercise data for a selected Fast ForWord product: • Exercise Percent Complete • Points NOTE These reports are not available for the Reading Assistant product. To access these reports: 1. Select the group you would like to review from the Group pull-down menu. 2. Select the report you would like to review from the Report pull-down menu. 3. Select the product you would like to review from the Fast ForWord pull-down menu. Exercise Percent Complete Report A participant’s percent complete score represents the percentage of the product the participant has successfully mastered since the participant began working on the product. It helps illustrate the participant’s understanding of the concepts covered in a particular product. Progress Tracker button (requires the Internet) Group selection menu Report selection menu Exercises with corresponding skills Sorting tabs Participants Percent complete scores Exercise Percent Complete Report This report displays a score for each exercise, along with the skills worked on in each exercise, which facilitates a cross-exercise review and can help identify larger concepts that a participant may be struggling with. For example, if a participant is doing poorly in Space Commander and Ele-Bot, but is doing well in Whalien Match and Robo-Dog, that participant is mastering auditory word recognition, but is having difficulty understanding English language conventions and following directions. Chapter 10 Reviewing Results 141 Points Report (Last Day’’s Points) The Last Day’s Points report presents the total number of points earned on the last participation day for each exercise, and the total points for all of the exercises worked on that day. For the Fast ForWord Language and Literacy series products, this report also includes participation bonus points. Progress Tracker button (requires the Internet) Group selection menu Report selection menu Points view menu Product selection menu Exercises Sorting tabs Last day’’s points Participants Points Report (Last Day’s View) The points earned in an exercise or product do not reflect the participant’s progress in the exercises. Points are only included as a reward system as the participant works on the exercises. You can use points to award more concrete rewards, such as prizes or special recognition, which has been shown to improve participation level and add more enjoyment to the participation process. Points Report (Grand Total Points) The Grand Total Points report presents the grand total points for all exercises. Progress Tracker button (requires the Internet) Group selection menu Report selection menu Points view menu Product selection menu Points for this week, previous week, all time Sorting tabs Participants Grand total points Points Report (Grand Total View) 142 Chapter 10 Reviewing Results This report includes the following points scores: • Points for previous week – This column includes the points earned on the previous Sunday through the following Saturday. • Points for this week – This column includes the points earned on Sunday through the current day. • Grand total points for all time – This column includes the points earned since the participant started working on the Fast ForWord product. Grand total points can be used to motivate groups of participants week to week; for example, groups can compete with each other for a higher group grand total. Reviewing the Individual Participant Reports The individual participant reports present a participant’s product exercise data in a graphical format. Each exercise graph maps the participant’s current status in the exercise, organized by the content presented in the exercise. It also lists the skills worked on in the exercise and the current percent complete score for the exercise. NOTE These reports are only available for the Fast ForWord products. Product Participant name Exercises, skills, and percent complete scores Individual Participant Report You can access an individual report from the group Overview report by clicking the product name in the Product column. The individual report for that product will then appear on the screen in PDF format. Chapter 10 Reviewing Results 143 To view the details of the report, you must first save the report as a PDF file and then open it using a PDF viewer such as Adobe® Reader®. For steps on saving reports, see “Saving and Printing the Results Reports” on page 155. The following pages provide detailed descriptions of each product’s report. For the Reading Series, a participant may have to work on an exercise for a few sessions before data appears in the report. 144 Chapter 10 Reviewing Results Fast ForWord Language v2 Individual Report Sky Gym This graph displays the participant’s performance in each of the sound sweep durations for the three frequency ranges in Sky Gym. Each sound sweep duration is represented by a vertical bar graph. When the current level for a sound sweep duration is not at the highest level attained, an asterisk indicates the highest level achieved. Hoop Nut This graph displays the participant’s performance in each of the phoneme contrast pairs in Hoop Nut. Each phoneme contrast pair is represented by a vertical bar graph. When the current level for a phoneme contrast pair is not at the highest level attained, an asterisk indicates the highest level achieved. Moon Ranch This graph displays the participant’s performance in each of the phoneme contrast pairs in Moon Ranch. Each phoneme contrast pair is represented by a vertical bar graph. When the current level for a phoneme contrast pair is not at the highest level attained, an asterisk indicates the highest level achieved. Whalien Match This graph displays the participant’s performance in each word set in the five levels in Whalien Match. Each word set in a level is represented by a square. For each word set, a completely filled square indicates a completed level. A half-filled square indicates the current level. The participant must complete all word sets to advance to the next level. Robo-Dog This graph displays the participant’s performance in each content set in the six levels in Robo-Dog. The content sets are organized by sound distinctions and vocabulary distinctions. Each content set in a level is represented by a square. A completely filled square indicates a completed level. A half-filled square indicates the current level. The participant must complete all content sets in a level to advance to the next level. Ele-Bot This graph displays horizontal bar graphs for each of the five levels in Ele-Bot. When a level is repeated and the correct bar does not surpass the participant’s previous highest level, an asterisk indicates the highest level achieved. The participant must achieve a score that passes the dotted line on the right-hand side of the graph to advance to the next level. Space Commander This graph displays horizontal bar graphs for each of the five levels in Space Commander. When a level is repeated and the correct bar does not surpass the participant’s previous highest level, an asterisk indicates the highest level achieved. The participant must achieve a score that passes the dotted line on the right-hand side of the graph to advance to the next level. Chapter 10 Reviewing Results 145 Fast ForWord Language to Reading v2 Individual Report Jumper Gym This graph displays the participant’s performance in number and durations of sound sweeps for the three frequency ranges in Jumper Gym. The current number of sound sweeps is also reflected in this graph. Each sound sweep duration is represented by a vertical bar graph. When the current level for a sound sweep duration is not at the highest level attained, an asterisk indicates the highest level achieved. Polar Planet This graph displays the participant’s performance in each content set in the three levels in Polar Planet. Each level is divided into two types of content: initial sound changes for words and final sound changes for words. Each word set in a level is represented by a square. For each word set, a completely filled square indicates a completed level, and a half-filled square indicates the current level. The participant must complete both content types in a level to advance to the next level. Tomb Trek This graph displays the participant’s performance in each content set in the three levels in Tomb Trek. Each level is divided into two types of content: initial sound changes for words and final sound changes for words. Each word set in a level is represented by a square. For each word set, a completely filled square indicates a completed level, and a half-filled square indicates the current level. The participant must complete both content types in a level to advance to the next level. Paint Match This graph displays the participant’s performance in the three levels in Paint Match. Each level is divided into three sets of content: first and last consonant sound change for words, onset sound changes for words, and vowel sound changes within words. Each word set in a level is represented by a square. For each word set, a completely filled square indicates a completed level, and a half-filled square indicates the current level. The participant must complete all content types in a level to advance to the next level. Cosmic Reader This graph displays horizontal bar graphs for each of the three levels in Cosmic Reader. Each level is divided into three categories representing the three activities in the exercise. When a level is repeated and the correct bar does not surpass the participant’s previous highest level, an asterisk indicates the highest level achieved. The participant must complete all activities in a level to advance to the next level. 146 Chapter 10 Reviewing Results Fast ForWord Literacy Individual Report Space Racer This graph displays the participant’s performance in each of the durations of sound sweeps for each of the three frequency ranges within the exercise. It also includes performance data for the introductory visual help section. When the current level (indicated by the blue bar graph) is not at the highest level attained, an asterisk indicates the highest level achieved. Galaxy Goal This graph displays the participant’s performance in each of the phoneme contrast pairs within each exercise. An asterisk indicates the best score achieved for that phoneme contrast pair. Spin Master This graph displays the participant’s performance in each of the phoneme contrast pairs within each exercise. An asterisk indicates the best score achieved for that phoneme contrast pair. Star Pics This graph displays the participant’s performance in each word set for the five levels within the exercise. For each word set, a completely filled square indicates a completed level. A half-filled square indicates the current level. The participant must complete each of the word sets in a level to advance to the next level. Lunar Tunes This graph displays the participant’s performance in each word set for the five levels within the exercise. For each word set, a completely filled square indicates a completed level. A half-filled square indicates the current level. The participant must complete each of the word sets in a level to advance to the next level. Stellar Stories This graph displays the participant’s performance in the five levels within the exercise. Each level is divided into three categories representing different types of content, with the current performance indicated for each. The participant must complete all of the tasks in a level to advance to the next level. Chapter 10 Reviewing Results 147 Fast ForWord Literacy Advanced Individual Report Sky Rider This graph displays the participant’s performance in number and durations of sound sweeps for the three frequency ranges within the exercise. The current number of sound sweeps is also reflected in this graph. When the current level (indicated by the blue bar graph) is not at the highest level attained, an asterisk indicates the highest level achieved. Meteor Ball This graph displays the participant’s performance in the three levels within the exercises. Each level is divided into two types of content: initial sound changes for words and final sound changes for words, with current performance indicated for each. The participant must complete both content types in a level to advance to the next level. Lunar Leap This graph displays the participant’s performance in the three levels within the exercises. Each level is divided into two types of content: initial sound changes for words and final sound changes for words, with current performance indicated for each. The participant must complete both content types in a level to advance to the next level. Laser Match This graph displays the participant’s performance in the four levels within the exercise. Each level is divided into three sets of content: initial and final sound changes for words, initial sound changes for words, and vowel sound changes within words, with current performance indicated for each. The participant must complete all sets in a level to advance to the next level. Galaxy Theater This graph displays the participant’s performance in the three levels within the exercise. Each level is divided into three categories representing different types of content, with the current performance indicated for each. The participant must complete all of the tasks in a level to advance to the next level. 148 Chapter 10 Reviewing Results Fast ForWord to Reading Prep Individual Report Inside the Tummy This graph displays the participant’s performance in correctly placing colored shapes into the corresponding outlines. The size of the shapes decreases and the precise placement requirement increases as the participant progresses through the five levels. A completely filled square indicates a completed level. A half-filled square indicates the current level. Hungry Tummy This graph displays the participant’s performance in following directions as the participant learns how to use a computer mouse and how to identify and manipulate objects with specific attributes. For each task, a completely filled square indicates a completed level. A half-filled square indicates the current level. Packing Pig Goes to Work This graph displays the participant’s performance in letter-name recognition within different alphabetical groupings through four levels within the exercise. For each alphabetical grouping, a completely filled square indicates a completed level. A half-filled square indicates the current level. Packing Pig Has Lunch This graph displays the participant’s performance in using letter-name association and working memory across three different content presentation modes. For each content presentation mode, a completely filled square indicates a completed level. A half-filled square indicates the current level. Coaster This graph displays the participant’s performance in identifying letter-sound associations for consonant-vowel pairs. A completely filled square indicates a completed consonant vowel-pair. A half-filled square indicates the current consonant-vowel pair. Houndini This graph displays the participant’s performance in phonemic awareness of simple and complex sounds through three levels of six content categories. For each content category, a completely filled square indicates a completed level. A half-filled square indicates the current level. Chapter 10 Reviewing Results 149 Fast ForWord to Reading 1 Individual Report Bear Bags This graph displays the participant’s performance in each of the four sorting categories: initial consonants, final consonants, short vowels and long vowels. (Please note that not all categories are presented at all four levels.) For each sorting category, a completely filled square indicates a completed level. A half-filled square indicates the current level, or a level that was not passed and will be revisited at the end of the exercise. Magic Rabbit This graph displays the participant’s performance in each of the four content categories: initial consonants, final consonants, vowels, mixed. For each content category, a completely filled square indicates a completed level. A half-filled square indicates the current level, or a level that was not passed and will be revisited at the end of the exercise. Flying Fish This graph displays the participant’s performance in each of the two matching tasks: match words that are spoken and written, and hear a word spoken and identify the matching written word. For each task, a completely filled square indicates a completed level. A half-filled square indicates the current level, or a level that was not passed and will be revisited at the end of the exercise. Quail Mail This graph displays the participant’s performance in each of the three sorting tasks: sort pictures, sort pictures accompanied by written words, and sort written words. (Please note that not all tasks are presented at all five levels.) For each sorting task, a completely filled square indicates a completed level. A half-filled square indicates the current level, or a level that was not passed and will be revisited at the end of the exercise. Bedtime Beasties This graph displays the participant’s performance in each of the two reading tasks: listen and read along and read independently. Within these tasks are three types of content: pictures, written words, and punctuation and capitalization. For each content type in each reading task, a completely filled square indicates a completed level. A half-filled square indicates the current level, or a level that was not passed and will be revisited at the end of the exercise. Buzz Fly This graph displays the participant’s performance in each of the five levels within the exercise. Participants can advance to the next level without passing all of the content in a level; however, that content will be revisited at the end of the exercise. 150 Chapter 10 Reviewing Results Fast ForWord to Reading 2 Individual Report Bear Bags: More Lunch This graph displays the participant’s performance in each of the three sorting categories: initial consonants, final consonants, and vowels. For each sorting category, a completely filled square indicates a completed level. A half-filled square indicates the current level, or a level that was not passed and will be revisited at the end of the exercise. Magic Bird This graph displays the participant’s performance in each of the five content categories: initial consonants, final consonants, vowels, morphological endings, and word families. For each content category, a completely filled square indicates a completed level. A half-filled square indicates the current level, or a level that was not passed and will be revisited at the end of the exercise. Fish Frenzy This graph displays the participant’s performance in each of the two matching tasks: match words that are spoken and written, and hear a word spoken and identify the matching written word. For each matching task, a completely filled square indicates a completed level. A half-filled square indicates the current level, or a level that was not passed and will be revisited at the end of the exercise. Leaping Lizards This graph displays the participant’s performance in each of the two reading tasks: listen and read along and read independently. Within these tasks are four types of responses: vocabulary, punctuation and capitalization, syntax, and morphology. For each response type in each reading task, a completely filled square indicates a completed level. A half-filled square indicates the current level, or a level that was not passed and will be revisited at the end of the exercise. Ant Antics This graph displays the participant’s performance in each of the three content categories: short sentences/easy words, long sentences/easy words, and short sentences/harder words. For each content category, a completely filled square indicates a completed level. A half-filled square indicates the current level, or a level that was not passed and will be revisited at the end of the exercise. Dog Bone These graphs display the participant’s performance in each of the six levels within the exercise. The levels are divided into two reading tasks: listen and read along, and read independently, except for level 6, which is only read independently. Participants can advance to the next level without passing all of the content in a level; however, that content will be revisited at the end of the exercise. Chapter 10 Reviewing Results 151 Fast ForWord to Reading 3 Individual Report Scrap Cat This graph displays the participant’s performance in each of the four sorting categories: semantic, syntactic, phonological and morphological. (Please note that not all sets are presented at all five levels.) A completed group for a sorting category is indicated with a completely filled square. The current group for each sorting category is indicated with a half-filled square. The participant does not always need to complete the set of questions for that group to enter the next group, but the participant will have to pass the set to complete the exercise. Canine Crew This graph displays the participant’s performance in each of the four sets of word pairs: rhymes, synonyms, antonyms and homophones. A completed level for a set is indicated with a completely filled square. The current level for each set is indicated with a half-filled square. The participant does not always need to complete the set of questions for that level to enter the next level, but the participant will have to pass the set to complete the exercise. Chicken Dog This graph displays the participant’s performance in each of the four sets of spelling changes: beginning, ending, medial and vowel. (Please note that not all sets are presented at all five levels.) A completed level for a set is indicated with a completely filled square. The current level for each set is indicated with a half-filled square. The participant does not always need to complete the set of questions for that level to enter the next level, but the participant will have to pass the set to complete the exercise. Twisted Pictures and Book Monkeys These graphs display the participant’s performance in each of the three levels within the exercises. When a level is repeated and the correct bar does not surpass the participant’s previous highest level, an asterisk indicates the highest level achieved. The participant must achieve a score that passes the dotted line on the right-hand side of the graph to advance to the next level. Hog Hat Zone This graph displays the participant’s performance in each of the four tiers within the exercise. Each tier is divided into two sections representing different types of content. When a level is repeated and the correct bar does not surpass the participant’s previous highest level, an asterisk indicates the highest level achieved. The participant must achieve a score that passes the dotted line on the right-hand side of the graph to advance to the next section in that tier. To complete a tier, the participant must achieve a score that passes the dotted line for both sections in that tier. 152 Chapter 10 Reviewing Results Fast ForWord to Reading 4 Individual Report Hoof Beat This graph displays the participant’s performance in the five sorting categories: semantic, phonological, morphological, syntactic, and alphabetizing. (Please note that not all groups are presented at all five levels.) A completed level for a group is indicated with a completely filled square. The current level for each group is indicated with a half-filled square. The participant does not always need to complete the group of questions for that level to enter the next level, but the participant will have to pass the group to complete the exercise. Jitterbug Jukebox This graph displays the participant’s performance in the three types of words: transparent rulegoverned words, deep rule-governed words, and high frequency words. A completed level for a set is indicated with a completely filled square. The current level for each set is indicated with a half-filled square. The participant does not always need to complete a set of questions for that level to enter the next level, but the participant will have to pass the set to complete the exercise. Stinky Bill’’s Billboard This graph displays the participant’s performance in the six sets of word types: easy words, compound words, prefixes, homophones, near misses, and hard words. A completed level for a set is indicated with a completely filled square. The current level for each set is indicated with a half-filled square. The participant does not always need to complete the set of questions for that level to enter the next level, but the participant will have to pass the set to complete the exercise. Lulu’’s Laundry Line This graph displays the participant’s performance in each of the four levels within the exercise. An asterisk indicates the best score achieved for a repeated level. To advance to the next level, the participant must achieve a score that passes the dotted line on the right-hand side of the graph. Book Monkeys: Book Two This graph displays the participant’s performance in each of the three levels within the exercise. Each level is divided into two sections representing different types of questions. An asterisk indicates the best score for a repeated section in that level. To advance to the next level, the participant must achieve a score that passes the dotted line for both sections in that level. Goat Quotes This graph displays the participant’s performance in each of the three levels within the exercise. An asterisk indicates the best score achieved for a repeated level. To advance to the next level, the participant must achieve a score that passes the dotted line on the right-hand side of the graph. Chapter 10 Reviewing Results 153 Fast ForWord to Reading 5 Individual Report Wood Works This graph displays the participant’s performance in four categories: sort by phoneme, easy; sort by spelling, easy; sort by phoneme, hard; sort by spelling, hard. A completely filled square indicates a completed level for each category. A half-filled square indicates the current level for each category, or a level that was not passed and will be revisited later in the exercise. Gator Jam This graph displays the participant’s performance in each of the twelve analogy types. A completely filled square indicates a completed level for each analogy type. A half-filled square indicates the current level for each analogy type, or a level that was not passed and will be revisited later in the exercise. Toad Loader This graph displays the participant’s performance in sentence construction for five groups of sentence structures/grammatical forms. A completely filled square indicates a completed level for each group. A half-filled square indicates the current level, or a level that was not passed and will be revisited later in the exercise. Lana’’s Lanes This graph displays the participant’s performance in the different comprehension strategy tasks. A completely filled square indicates a completed level for each comprehension strategy task. A halffilled square indicates the current level, or a level that was not passed and will be revisited later in the exercise. Quack Splash This graph displays the participant’s performance in each of the five stories/essays within the exercise. A completely filled square indicates a completed chapter for each story/essay. A half-filled square indicates the current chapter for each story/essay. 154 Chapter 10 Reviewing Results Saving and Printing the Results Reports Gateway allows you to save and print all of the results reports. This can help when discussing a participant’s work with parents, teachers, and other concerned staff. The reports can be saved and printed for a group of participants or for an individual participant. All of the reports are saved in PDF format, and can be printed using Adobe Reader software or another PDF viewer. Adobe Reader is available as a free download from Adobe’s Web site. To save and print the reports: 1. Open Gateway and if prompted, enter the Administrator password. In the networked configuration, use the teacher tools to perform this task. 2. Click the Results tab. If needed, click the Administration button at the top of the screen and enter the Administrator password to access the Results tab. The Results screen appears. 3. Select the report you would like to save and print so that it is displayed on the screen. • If you selected a group report, from the File menu, select Save to Print. • If you selected an individual report, the report opens in PDF format. Click Save As at the top of the report. 4. Select the location in which you would like to save the reports. 5. Name the report using a unique and significant filename and save it. For example, if you are printing an individual participant report for Adam Smith on December 4, 2005, you could use the following filename: asmith120405.pdf The report is saved as a PDF file. Open the saved PDF report using Adobe Reader software or another PDF viewer to print it. Chapter 10 Reviewing Results 155 156 Chapter 10 Reviewing Results