Transcript
How to Record and Send Messages OTHER COMMANDS Approve
To send a voice/ fax message
Record message
While listening to messages:
Enter extension
*W **N **X *T *O **R
#
ABR OFF
Press
1
Increase speed Decrease speed Increase volume Decrease volume Skip forward Skip backward Skip to next component Skip to previous component
Deliver now
from the Activity Menu Approve
Enter extension
To send a voice/ fax message
#
#
TIPS Approve
ABR ON
Voice only
Record message
#
Delivery options
Oper
0
Dial through
To send only a fax
Fax included
Delivery options
Enter extension
When leaving a message, press 1 to bypass the greeting and begin recording immediately.
Create greetings
Press 3 to set up various greetings for different situations.
Personal options
Oper
0
#
Approve
#
Insert
Press START
FAX
Scan
See overleaf for address before record (ABR) options from the Activity Menu.
Match these sets of options with the corresponding in diagram above. ABC
2
Voice prompts describe your options.
Use alternate ext/name
1 ABC
2 JKL
5
Return to Activity Menu
Use mailing list
Stop/restart Play back
Make priority
2
4
7
Schedule delivery
Delete GHI
4 5
R
Press 7 to scan your new and saved messages and headers. This is particularly useful when you are using a cell phone.
ABC
JKL
H
Press 5 to set up personal options, such as the order in which you want to receive messages (voice, text, or fax first, etc.). Other useful options include setting up mailing lists and a personal directory.
Make private
3 3
Press 4 to access your saved messages to modify, re-send, and forward them. Just follow the voice prompts.
1
DEF DEF
You can usually interrupt the voice prompts to press keys.
Bypass greeting
Message file
Help
9 8 4 7 6 5 *6 *5
Wait Look up number/name Exit Transfer Transfer to operator Log in again
File a copy Include a fax
Issue 1
August 1997
How to Get and Respond to Messages Return to getting messages
FAX TIPS
# To respond or forward
Reply by voice mail
Approve
1
#
Leave a fax
Fax transfer
1
Forward with comment
Enter
ABC
OFF
2 Send new message
Skip to next header
Address
Approve
Deliver now
#
#
ABR
Print options
When you answer a call and hear a fax tone, you can transfer the fax to your mailbox by pressing TRANSFER, then entering your mailbox code and, if necessary, extension, and pressing TRANSFER again. Press 5 3 to set up your print options for your faxes (default printers, etc.).
Enter
GHI
#
Record message
From your fax machine, you can call someone and leave a voice message, then load the fax machine and press START.
ON
4
Address
Record message
Press ABC
2
Listen to header
Call sender
Listen to message
Oper
0
Delete
from the Activity Menu
Oper
0
3
Print to default fax printer
1
JKL
5
.
You can not set this option while you are forwarding or sending a message.
DEF
Print a fax
To turn the Address Before Record (ABR) option on or off, you must go back to the Activity Menu, then press
After you log in, use your keys to access the Activity Menu.
#
Voice prompts describe your options.
Select a fax printer
All fax, voice, and voice-fax features, including listening/responding and recording/sending, are reached from your telephone keypad.
ACTIVITY MENU
E-MAIL TIPS
Get & respond
Create greetings
ABC
DEF
1
2
3
Message files
Personal mailbox options
Record & send
Listen to e-mail
When you are out of the office, you can call your mailbox and get your e-mail messages.
Approve
# Print at this fax machine
GHI
JKL
4
5
Send a voice message to an e-mail user Create greetings
START
Return to Activity Menu
MNO
6
Scan PRS
7
R
7
Help
JKL
5
Press from the Activity Menu to select fax printer options
H
4
If you address your voice message to a Lotus Notes user using that person's e-mail address, the message appears as e-mail text. Press 3, to set up various greetings for different situations.
