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Mountain Home Public Schools Lonnie Myers, Ed. D. Superintendent
Leigh Ann Gigliotti, Ed. D. Assistant Superintendent 2465 Rodeo Drive Mountain Home, AR 72653 870-425-1201 (phone) 870-425-1316 (fax)
March 31, 2011
Request for Proposal Contact person:
Ann Harned 870-425-1201
[email protected]
Mountain Home Public Schools is accepting bids until 3:00 p.m., Thursday, April 14, 2011, for the purchase and/or lease/purchase of copiers, per specifications, to be installed at various school district buildings. Bids should specify both purchase and lease/purchase prices. Bid must be submitted on a district bid sheet and submitted in a sealed envelope by the above time to: Ann Harned, Business Manager Mountain Home Public Schools 2465 Rodeo Drive Mountain Home, AR 72653 Bids will be opened at 3:00 p.m., Thursday, April 14, at the Mountain Home Public Schools Central Office, 2465 Rodeo Drive. Mountain Home Public Schools reserves the right to accept or reject any and all bids. Any variance from the bid specifications is justification for rejection of bid. Bid specifications along with a bid sheet are attached. Should you have any questions, please contact Ann Harned at number or e-mail address listed above. Central Office hours are 8:00 a.m. to 4:00 p.m., Monday through Friday.
Copier Specifications High Speed Copier Specifications: 1) One (1) new console machine to print 100 black/white copies or more per minute. 2) Network printing and scanning capabilities, network ready. 3) Original document feeder. 4) Ability to print on letter, legal, and ledger-size paper, 3 independent paper trays. 5) Large capacity (2 ream minimum) paper feed trays. 6) Bypass tray. 7) Function for lighter or darker copies. 8) Automatic two-sided (duplexing) copy feature. 9) Collator/sorter/stapler/3-ring punch function. 10) Automatic reduction/enlargement feature of 25% to 400%, original size up to 11” x 17”. 11) Black & white or color scan 12) FAX functionality 13) Copy count 1 to 999 or greater. 14) Power source of 120V/60Hz/20A. 15) Compatible with and operational in installation site and environment. 16) Sales tax must be included in bid price.
Large Copier Specifications: 1)
Fifteen (15) new console machines to run 80 copies or more per minute.
2)
Network printing and scanning capabilities, network ready.
3)
Original document feeder.
4)
Ability to print on letter, legal, and ledger-size paper, 3 independent paper trays.
5)
Large capacity (2 ream minimum) paper feed trays.
6)
Bypass tray.
7)
Function for lighter or darker copies.
8)
Automatic two-sided (duplexing) copy feature.
9)
Collator/sorter/stapler.
10)
3-ring punch feature on 12 machines.
11)
Automatic reduction/enlargement feature of 25% to 400%, original size up to 11” x 17”.
12)
FAX capability.
13)
Copy count 1 to 999 or better.
14)
Ability to copy on plain paper, transparencies, and construction paper.
15)
Power source of 120V/60Hz/20A.
16)
Compatible with and operational in installation site and environment.
17)
Sales tax must be included in bid price.
Small Copier Specifications: 18)
Nineteen (19) new dry process machines to run 60 copies or better per minute.
19)
Network printing and scanning capabilities, network ready.
20)
Original document feeder.
21)
Ability to print on letter, legal, and ledger-size paper.
22)
Function for lighter or darker copies.
23)
Automatic two-sided (duplexing) copy feature.
24)
Collator/sorter/stapler.
25)
3-ring punch feature on one (1) machine.
26)
Automatic reduction/enlargement feature of 50% to 200%, original size up to 11” x 17”.
27)
FAX capability.
28)
Ability to copy on plain paper, transparencies, and construction paper.
29)
Power source of 120V/60Hz/20A.
30)
Compatible with and operational in installation site and environment.
31)
Sales tax must be included in bid price.
Maintenance Specifications: 1) Per copy guaranteed cost on 10,500,000 copies per year for three years. Mountain Home Public Schools will guarantee 9,500,000 copies per year. Life of contract is three (3) years, to begin May 1, 2011.
2) Billing for the guaranteed copies and equipment will be annualized over a twelve month period, with billing on a quarterly basis. All costs of maintenance, parts (including drums), labor, developer, toner, and supplies (excluding paper and staples) for three years. Cost of maintenance includes travel costs. 3) Guaranteed maintenance response time, maximum 24 clock hours. If machine is down and expected down time is more than two (2) consecutive working days, a replacement machine will be installed or the contract is void. More than twelve (12) days down time overall per year will be cause for replacement of machine with a comparable machine. Notification of a planned machine down-time must be received by the school 24 clock hours before the scheduled outage. 4) Copiers must be delivered, set up in individual buildings and an in-service conducted for the staff within three weeks after bid approval. 5) Copiers must be serviced and ready for use by the faculty each August 1st. 6) Guaranteed clarity of copy.
Mountain Home Public Schools Baxter County, Arkansas
I, ______________________________________________, hereby state:
(1) I am the duly authorized agent of _____________________________________________, the bidder submitting the competitive bid which is attached to this statement, for the purpose of certifying the facts pertaining to the existence of collusion among and between bidders and state officials, as well as facts pertaining to the giving or offering of things of value to government personnel in return for special consideration in the awarding of any contract pursuant to the bid to which this statement is attached. (2) I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached and have been personally and directly involved in the proceedings leading to the submission of the bid. (3) Neither the bidder nor anyone subject to the bidder’s direction or control has been a party: a. To any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; b. To any collusion with any state official or employee as to quantity, quality or price in the prospective contract, or as to any other terms of the prospective contract; or c.
In any discussions between bidders and any state official concerning exchange of money or other thing of value for special consideration in the awarding of a contract.
(4) I hereby guarantee that the specifications outlined in the bid shall be followed as specified and that deviations from the specifications shall occur only as part of a formal change process approved by the Board of Directors of the school district.
Signature ____________________________________
Subscribed and sworn before me this ________ day of ________________________, 2011.
Notary Public _________________________________
| Affix notary seal here --------------| |
