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Mms Teacher Portals Version 4.3

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October 2018
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MMS Teacher Portals version 4.3 About MMS The Modular Management System (MMS) for schools is an affordable and scalable school administrative software for public and private schools, grades K through 12. MMS offers choices for biographical information, attendance, scheduling, grades, discipline, health, fee tracking and much, much more. MMS makes it easier for your staff to update, share and distribute student information, whether it's from a single school or district-wide database. With the MMS, you can monitor individual student and class development and update grades, attendance, discipline and more instantly from any computer or smart device. Complete student histories, for all school years, are easily searched, viewed and reported on. About Computer Resources, LLC Computer Resources, LLC, is the publisher of the Modular Management System For Schools Administrative Software suite. Over 30 years of service (since 1978) to the educational community has earned Computer Resources, LLC an outstanding reputation for providing powerful and reliable school administrative software. The company is made up of a team of dedicated professionals, including former educators, who specialize in meeting your school’s needs. www.crimms.com Street address: Computer Resources, LLC 1037 Calef Highway Suite 1 Barrington, NH 03825 Post Office mailing address: Computer Resources, LLC PO Box 60 Barrington, NH 03825-0060 Copyright Notice Copyright© 1983 - 2015 by Computer Resources, LLC. All rights reserved. The software described in this on-line help is furnished under a license agreement (http://www.crimms.com/license_agreement.html) and may be used only in accordance with the terms of the agreement. Information in this help is subject to change without notice. While reasonable efforts have been taken in the preparation of this help to assure its accuracy, Computer Resources LLC assumes no responsibility or liability for any errors or inaccuracies that may appear in this help. Trademarks Modular Management System For Schools, MMS For Schools and the MMS logo ( ) are registered trademarks of Computer Resources, LLC. All other trademarks are the property of their respective owners. 3 Table of Contents Overview of the MMS Teacher Portal ..................................................................................................................................... 1 Toolbar ................................................................................................................................................................................. 1 Menus .................................................................................................................................................................................. 1 Steps the Teacher Must Complete Within the Grade Book: ................................................................................................... 5 Set Averaging Method ..................................................................................................................................................... 5 Establish Categories and Set Weights (If Applicable) ..................................................................................................... 5 Sample set up and grade calculation: .............................................................................................................................. 6 How Extra Credit, Missing, Exempt, and Dropped Impact Grades:................................................................................. 8 How to Log in as a Teacher .................................................................................................................................................... 9 Client Requirements: ....................................................................................................................................................... 9 Grade Book ........................................................................................................................................................................... 11 Summary Grid.................................................................................................................................................................... 11 Overview of the Summary Grid: ..................................................................................................................................... 11 Summary Grid ................................................................................................................................................................ 16 Grid Filtering, Grid Preferences, and Summary Report Options ................................................................................... 25 Student Roster ................................................................................................................................................................... 29 Assignments ...................................................................................................................................................................... 31 Adding Assignments ...................................................................................................................................................... 31 Editing Assignments: ..................................................................................................................................................... 33 Deleting Assignments: ................................................................................................................................................... 33 Grading Assignments:.................................................................................................................................................... 33 Sample Current Final Average Computation for Numeric and Letter Configurations ....................................................... 36 Overview ........................................................................................................................................................................ 36 A Quick Look at the Current Final Average Calculation: ............................................................................................... 36 Key Concepts ................................................................................................................................................................. 37 Examples ....................................................................................................................................................................... 40 Sample set up and grade calculation: ............................................................................................................................... 47 Sample Standards-Based Grade Calculation .................................................................................................................... 51 How The Conversion from Assignment Score to Standards Grades Works: .................................................................... 51 Computing a Final Standards Average: ............................................................................................................................ 51 Computing Simple Average: .............................................................................................................................................. 51 Computing Average Using Most Recent Assessments: .................................................................................................... 52 Computing Average Using Power Law: ............................................................................................................................. 53 Sample Competency-Based Grade Calculation ................................................................................................................ 54 Assign Grades ................................................................................................................................................................... 56 Grading Assignments..................................................................................................................................................... 56 Final Grade Entry ........................................................................................................................................................... 59 Standards Final Grade Entry ......................................................................................................................................... 62 Override Past Marking Period Average ......................................................................................................................... 65 Grade Book Setup ............................................................................................................................................................. 67 Add Categories .............................................................................................................................................................. 67 Configure Averaging ...................................................................................................................................................... 71 Grade Book Reports .......................................................................................................................................................... 73 i Table of Contents Course Login Statistics .................................................................................................................................................. 73 Missing Assignments Summary ..................................................................................................................................... 74 Marking Period Summary .............................................................................................................................................. 76 Student Progress Report ............................................................................................................................................... 78 Student Progress Report With Standards ...................................................................................................................... 81 Year-to-Date Summary .................................................................................................................................................. 83 Assignments Report ....................................................................................................................................................... 85 Assessment Scores Report ........................................................................................................................................... 87 Student Range ............................................................................................................................................................... 87 Select the Test Scores to Include on Report ................................................................................................................. 87 Select Report Options .................................................................................................................................................... 87 Roster Grid Report ......................................................................................................................................................... 89 Grade Book Operations ..................................................................................................................................................... 91 Drop Lowest Scores ....................................................................................................................................................... 91 Create a Course Announcement ................................................................................................................................... 92 Transfer Assignment Grades ......................................................................................................................................... 93 Copy Assignments from Another Year or Term ............................................................................................................. 95 Assign/Remove Grade Override .................................................................................................................................... 98 Skills-Based Grades .............................................................................................................................................................. 99 View/Enter Skills Grades ................................................................................................................................................... 99 View/Enter Skills Grades - by Student Grid ................................................................................................................... 99 View/Enter Skills Grades - by Skill Grid ....................................................................................................................... 102 View/Enter Skills Grades - by Student List .................................................................................................................. 105 View/Enter Subject Grades ............................................................................................................................................. 107 Print Skills Report Cards ................................................................................................................................................. 109 Print Skills Verification Lists ............................................................................................................................................. 110 Attendance .......................................................................................................................................................................... 113 Overview .......................................................................................................................................................................... 113 Enter Attendance by List ................................................................................................................................................. 114 Enter Attendance by Chart .............................................................................................................................................. 116 Seating Chart Setup ........................................................................................................................................................ 118 View ................................................................................................................................................................................. 119 Daily Attendance Bulletin ............................................................................................................................................. 119 Health Alerts ................................................................................................................................................................ 121 Class Attendance Summary Report* ........................................................................................................................... 122 Class Attendance Record ............................................................................................................................................ 124 Student Biographical Profile......................................................................................................................................... 125 Daily Attendance Student Record Listing .................................................................................................................... 127 Class Attendance Student Record Listing ................................................................................................................... 129 Grades Student Record Listing .................................................................................................................................... 131 Student Schedule ......................................................................................................................................................... 133 Discipline Student Record Listing ................................................................................................................................ 135 Discipline ............................................................................................................................................................................. 137 Discipline ......................................................................................................................................................................... 137 ii MMS Teacher Portals version 4.3 Assessment Scores Report ................................................................................................................................................. 141 Student Range .................................................................................................................................................................... 141 Select the Test Scores to Include on Report ...................................................................................................................... 141 Select Report Options ......................................................................................................................................................... 141 My Account.......................................................................................................................................................................... 143 Change Password ........................................................................................................................................................... 143 Index .................................................................................................................................................................................... 145 iii Overview of the MMS Teacher Portal When you log into the Teacher Portal you will have a toolbar and a menu with some or all of the options that are described in the sections that follow: Toolbar and Menu. Toolbar The Teacher Portal includes a toolbar which enables you to choose the class, school, and year in which you wish to work. The toolbar is convenient as it enables you to switch between classes without leaving the currently active screen in the application. So, for example, you could enter grades for one section of Geometry and then switch to the next section on the toolbar with a single click in the application. The application refreshes the current active screen with the appropriate class roster and, in this case, you may continue your grade entry for your next class. The toolbar provides you with read-only access to prior school years (if sufficient permission has been granted by the administrator). The toolbar uses all of the administrator's previously established permissions for your access to schools and prior years. As before, you have access to only the classes you instruct and to your homeroom assignment.    Class: The class picklist in the toolbar includes only the classes you teach. The pick list organizes your classes into groups, such as yearlong classes, semester 1 classes, and semester 2 classes, with a label preceding the classes in each group. Within each of those groups courses are organized according to their starting period (schedule rotation is not considered). The default selection is the class with the low period value (e.g., period 1 appears before later periods in the schedule day). If you have a dedicated homeroom, then "Homeroom:room#" appears as the very last entry in the pick list, as it is typically used only once in the morning for attendance entry. You may switch between your classes without leaving the currently active screen in the application. When you switch classes in the toolbar the current active screen refreshes with students available in the selected class. School: The default school selected when you log into the Teacher Portal is default school the administrator assigned to you. If you are granted access to multiple schools then you may choose the school you wish to work with in the Teacher Portal. Otherwise, only a single entry is available in the school pick list. When you switch schools you will leave the current page and go to the teacher's homepage which displays current school and district announcements. The toolbar updates to include the classes you teach in that school. Year: The current school year is the default selection. If you are granted access to multiple years then you may freely switch between years in the toolbar. Otherwise, only a single entry is present in the year pick list on the toolbar. When you switch years you will leave the current page and go to the teacher's homepage which displays current school and district announcements. The toolbar updates to include the classes you taught in that year. When working with past school years, you are in read-only mode. You may, however, view your past assignments, student scores, class averages, and assignment configuration, as well as run the various reports available throughout the Teacher Portal. You may find read-only mode helpful as you may run reports based on prior years and view assignments from prior years. Certain screens will be of no use to you in prior, read-only school years (e.g., Drop Lowest Scores and Final Grade Entry). How the default school year is determined: When you log into the application, a default school year is chosen which is the ‘current’ school year. That year is determined based on the current date (a school year runs from August 1 through July 31, and the application determines the school year by where the current date falls). If the administrator has chosen to override the school year then the application will instead default to the override year specified. Menus After you log into the MMS Teacher Portal, you may have up to six menus: Grade Book, Attendance, Discipline, Skills Grades, and Assessment. If your user account is allowed to change passwords, that option is under the logout pull down menu.. Depending on how the Administrator has configured this system for you, you may have some or all of those menus available to you. Below is a description of what functionality these menus provide: 1 Overview of the MMS Teacher Portal The MMS administrator may grant teachers access to the Staff Portal. Through the Staff Portal, teachers will see the same information that is provided to parents. After permission is granted, a teacher will simply use their current username and password on the Staff Portal login web page and a "Student Search page" will be available. They will use that page to locate the desired student record. Once they click on the student's name, the view is identical to what a parent sees. Grade Book Teachers may use the MMS Teacher Portal to assign their grades. Depending on your school policy you may either be using the grade book for recording your daily class progress, or may use the system simply to record end of term marking grades and comments. Depending on configuration, you may grade the Standards associated with each assignment in the class (e.g., the student demonstrated a proficient understanding of long division through this assignment). Your rosters are always up to date and all changes adds, drops and new enrollments are visible when they occur. The grade for the term in progress is automatically recomputed as each individual assignment, quiz and test score is recorded. Depending on configuration, you may view the student's Current Final Average which is an estimate of the student's final grade based on all grades turned in to-date for the class (both in the current and closed marking periods). The grade book is accessible from any computer with both an Internet connection and any of the supported web browsers (refer to "Client Requirements"). This enables teachers to enter their grades from home, the library or wherever it is most convenient. Attendance Teachers may use the MMS Teacher Portal to assign attendance. Depending on your school policy, you may assign attendance once per day, or you may also record your class attendance for each period during the school day. You are given a choice of entering attendance using either a list or a seating chart. You can set up visual seating charts for every class in your schedule with the easy-to-use editor. Skills-Based Grades Teachers may use the MMS Teacher Portal to assign grades in a skills-based grading environment. We provide you with a simple, streamlined user-interface to enter the grades students earn for specified skills (e.g., "Uses proper grammar" and "Spelling"). You will assign skills grades on a student-by-student basis. In addition, the data entry is on an end of marking period basis -- it does not provide you with the functionality to record daily assignments. A skills-based report card will contain a number of Skill Groups on which achievement is graded for each student. For example, you may have a skill group called "Writing" which has the following skills associated with it: "Uses proper grammar", "Spelling", and "Writes legibly and neatly". You may have other Skill Groups such as Conduct, Mathematics, and Science & Social Studies, each with its own appropriate skill associations. Classroom Discipline The MMS web-based Teacher Portal includes a teacher Classroom Discipline System. This system provides teachers with an easy way to report infractions as they occur, and includes the capability of automatically sending an email notification to up to four school staff members when a new infraction is entered from the classroom. Your school must be licensed for the Classroom Discipline System. The administrator must grant access to specific teacher user accounts in order for the Classroom Discipline System to be accessible. By default, the system is restrictive in that it only enables each teacher to see discipline infractions that he or she has entered. The Administrator can specify which discipline infraction codes and action codes are available to teachers. All other discipline codes would then be assigned by other staff members (such as the Vice Principal) who are responsible for monitoring school safety and discipline. Assessment Teachers may use the MMS Teacher Portal to view student test records. The Assessment Scores Report provides access to student test records such as the SAT or ACT. The report may also include state-specific tests (e.g., Massachusetts MCAS) and other district-specific tests. Ad Hoc Reporting If licensed, access the Ad Hoc Reporting application to view dashboards and custom reports. You may use the Ad Hoc Reporting product to create graphical reports and merge them into dashboards that include information such as daily attendance membership, average daily attendance in charts and graphs for different time periods to different stakeholders in your school. It also provides the capability of creating custom reports to users given permission. In order to use these 2 MMS Teacher Portals version 4.3 features, your MMS license must include the Ad Hoc Reporting option (contact your MMS sales representative for more information, toll-free: 1-888-665-4046). Logout Pull Down Menu Use this to logout and if configured to do so, change your password. 3 Steps the Teacher Must Complete Within the Grade Book: Teachers will have their complete class roster available the first time they log into the system. The grade book can be used either (1) to maintain daily classroom grades or (2) to assign only end of marking period grades. 1. For those who will use this grade book to record daily assignments and grades: At the beginning of each school year one must: Set Averaging Method • Set Averaging Method -- Go to the Grade Book menu -- Grade Book Edit Jobs -- Set Averaging Method. You will specify whether you want to set the marking period average method to "By total points" (non-weighted) or "By average of weighted category averages" (weighted). This determines how the Categories are set up and how the grades are calculated. For some courses you may want homework scores to comprise 25% of the final grade and test scores to comprise 75% of the final grade. That would be a "Weighted" (by average of weighted category averages) configuration of this grade book. On the other hand, you could make all tests worth more points than homework, (e.g., grade homework assignments to be worth a maximum of 5 points and tests to be worth a maximum of 100 points) and have the grade determined based on Total Points. That would be a "NonWeighted" (by total points) configuration of this grade book. You may still use multiple categories in a NonWeighted environment, however, the student's marking period grade is determined solely by points scored. The setting applies for the whole year. Establish Categories and Set Weights (If Applicable) • Establishing Categories (e.g., quiz, test, homework) -- Go to the Grade Book menu -- Grade Book Edit Jobs - and then click on either the Set Categories (Multiple Courses) or Set Categories (this course only) menu options. You may create a category for just the current course or for multiple courses. You are required to have at least one category established for each course. However, many teachers will choose to be much more specific. For example, you may create a category for quizzes, tests, homework assignments. You may create as many categories as you see fit for this course. If you chose to assign a Weight to categories in the above step, then you may assign that weight now. What if I do not want Categories? If you do not want to utilize categories for your assignments in a course or marking period, add one general category, e.g. Total Points (TP), to which you can assign all of your assignments. Setting the Averaging Method: For each course, you must specify the averaging method the grade book should use when calculating term averages. The averaging method may be either "By average of weighted category averages" (weighted) or "By total points" (Non-Weighted). This determines how the Categories will be set up. For some courses you may want homework scores to comprise 25% of the final grade and test scores to comprise 75% of the final grade. That would be a "Weighted" (by average of weighted category averages) configuration of this grade book. On the other hand, you could make all tests worth more points than homework, (e.g., grade homework assignments to be worth a maximum of 5 points and tests to be worth a maximum of 100 points) and have the grade determined based on Total Points. That would be a "Non-Weighted" (by total points) configuration of this grade book.   Category Weights: The category weight is the percentage of the term grade that one category is worth, relative to the other categories in the class. For example, it is common for a class to have homework worth 25%, quizzes 25%, and tests 50% of the grade for a class. You may enter those category weights into the grade book as percentages (e.g., 25%, 25%, and 50%). It is not necessary to make your category weights add up to 100%, but the total weights cannot exceed 100%. Alternatively, the same results as the prior example occur when you use values of 1, 1, and 2 as the grade book only considers what a category is worth relative to the other categories. We recommend that you set your category weight values to add up to 100% whenever possible, because this will make it easier for parents and students to understand how the term grade is calculated. Zero Weight Categories: You may create zero weight categories if desired. A zero weight category might be helpful if you have a category of assignments which you do not want to affect the student's grade in the class. 5 Steps the Teacher Must Complete Within the Grade Book: Different Categories may be used in Different Marking Periods: You may assign Categories and Weights according to grade Bin (e.g., Qt1, Qt2, etc.). This provides greater flexibility and is helpful whether the class is weighted or not. You may create Categories for things such as homework, quizzes, and tests, and you may create categories that are used in only one marking term. For example, you may wish to create a category for a large project that makes up a good percentage of the Qt4 grade but is not used for other marking period grades. For classes that have category weighting enabled, you may establish different category weighting schemes for different grade Bins. This will enable you to have, for example, a homework category worth 25% of the quarter 1 grade and 30% of the quarter 2 grade. Throughout each marking period: • Establish Assignments -- You can either create assignments as they occur, or may create future assignments in advance. Enter the date assigned and the date due. Assignments can be designated as Required (RE), or Extra Credit (EC). Select the marking period that this assignment counts toward. Select the Grade Category of this Assignment (e.g., homework, quizzes, or tests). Enter the maximum number of points this assignment is worth. When checked, the Published checkbox enables parents and students to see this assignment. • Assign grades -- Teachers may assign grades until the assigned Close Date for the class. Afterwards, changes must be sent to the main office for entry. End of marking period procedures for teachers (using grade book for day-to-day assignments): The grade book automatically handles many of the end of marking period operations for teachers. This section describes some additional end of marking period procedures available to you. • Dropping Lowest Score -- If you want to drop the lowest score for any category for this marking period, you may run that job in the grade book to do so. Afterwards, the final grade will be updated to reflect this. • Final Grade -- The grade book automatically computes the final grade for this term based on all classroom grades recorded. You do not need to run any specific job to do this. Steps that must be completed to override a student's grade: In order to override a grade after the due date elapses, all of the following must be true: • An Administrator must grant a teacher permission to override grades for one or more marking periods (Grade Book menu -- Admin Functions -- Grant or Remove Override Privileges) through the Administrator Portal. The administrator specifies which marking period(s) overrides are allowed for, e.g., Quarter 2 grade and Midyear Exam. • The teacher must go to Grade Book menu -- Grade Book Operations -- Assign/Remove Grade Override job in his/her grade book. That job enables a teacher to choose which students in their class need a grade override. • The teacher may now begin assigning grade overrides. a. Go to the Grade Book menu -- Assign Grades submenu. The grade book provides you with an Override Past Marking Period Average job and an Override Past Assignment Grades job. You may use either operation to complete the grade override. b. If you prefer, you may override past assignment grades through the teacher's Course Summary grid. Click on the Summary page, select a marking period for which you have override privileges, and then check the "Override Only" box. The grid displays only students for which you have enabled overrides. Using the grade book to record only end of marking period grades: 2. For those who will use this grade book to record only end of marking term grades: • Click the Final Grade Entry link on the Assign Grades page. Select the marking period (e.g., Year Course-STDFAV) and then a list of students in the course will appear. You may then enter the final grade, and if enabled for that marking period, you may also enter teacher comments and a teacher note. Sample set up and grade calculation: 6 MMS Teacher Portals version 4.3 The step-by-step examples below will further clarify how the grade book uses categories, assignments, and weighting to calculate term average. Two sections appear below which describe the difference between the term average calculation when the Set Averaging Method job is set to By total points" (non-weighted) or "By average of weighted category averages" (weighted). Refer to the section that applies to your class. Example #1: Using the Weighted Categories Averaging Method: • If the job Set Averaging Method is set to "By average of weighted category averages" (weighted) for a class and year then follow through this example. You will begin with a course and marking period. The marking periods are the grade fields used by the course. To work with quarter 1 assignments, you would work with a marking period similar to "Year Course - Std - Qt1." • Each assignment you enter must be assigned to a category. For this example, let's assume two categories are available for our sample course: Homework and Test. • Assume homework scores comprise 25% of the final grade and test scores comprise 75% of the final grade. So, we will assign a category weight of 25% to Homework and 75% to Test. (Category weights cannot exceed 100%.) • To keep things simple, our course has a total of 4 homework assignments (HW1, HW2, HW3, HW4) and 2 tests (T1, T2). Each homework assignment is worth 100 points and each test is worth 100 points. • Here is how the final grade will be calculated if a student has the following grades: HW1 = 90, HW2 = 100, HW3 = 80, HW4 = 95 T1 = 70, T2 = 92 Assignment Score HW1 90 HW2 100 HW3 80 HW4 95 Homework Average 365 earned / 400 points possible Averages 91.25 Dropped or Exempt assignments are ignored. Points for Missing assignments apply only to the denominator. If Extra Credit assignments are present for this Category, then add those points earned to only the numerator in this step. T1 70 T2 92 Test Average 162 earned / 200 points possible 81 Course Average (91.25 x .25 weight) + (81 X .75 weight) = 83.5625 (Average) Example #2: Using the By Total Points (Non-Weighted Categories) Averaging Method: If the job Set Averaging Method is set to "By total points" (Non-Weighted) for a class and year then follow through this example. Using the same set up as above but with no weighting, the final calculation would be: Assignment Score HW1 90 HW2 100 HW3 80 HW4 95 Homework Average 365 earned / 400 points possible Dropped or Exempt assignments are ignored. 7 Averages 91.25 Steps the Teacher Must Complete Within the Grade Book: Points for Missing assignments apply only to the denominator. If Extra Credit assignments are present for this Category, then add those points earned to only the numerator in this step. T1 70 T2 92 Test Average 162 earned / 200 points possible 81 Course Average The numerator is Points Scored (365+162). 87.8333 (Average) The denominator is the Total Points (400+200). Divided the numerator by the denominator for the course average. How Extra Credit, Missing, Exempt, and Dropped Impact Grades: • Below are some facts on "Extra Credit" type assignments: a. The Teacher Summary page includes a 'Total Points' and 'Points Scored' column. When you give a grade to a student for passing in an Extra Credit assignment, those extra points are added to the Points Scored column but not to Total Points column. Those Extra Credit points are added to Total Points of the Category in which this Extra Credit assignment is associated. b. There must be at least one graded, 'Required' assignment before adding or grading an Extra Credit assignment. Therefore, a teacher shouldn't make up a category for Extra Credit only assignments or try to fill a class with only Extra Credit assignments. This type of assignment should be intermixed with Required assignments. Grades are derived by dividing Total Points into Points Scored (assuming non-weighted categories for a class). • An explanation of how Missing, Exempt, Dropped, and Blank grades impact the student's grade follows: a. A "Missing" assignment adds to Total Points, but calculates Points Scored using a 0 for the assignment. A Missing assignment has a negative impact on the student's grade. b. An "Exempt" assignment does not impact the student's grade. c. A "Dropped" assignment does not impact the student's grade. d. A "Blank" grade (for a Required assignment) does not impact the student's grade. 8 How to Log in as a Teacher 1. Your school's IT/Technical Coordinator will provide you with the Internet address you will need to access this website as a teacher. For example, the address will commonly be a domain name (e.g., http://www.yourschoolname.edu) followed by /MMSGB/teacher/. 2. Note that the login box is entitled "MMS Teacher Portal Login". The MMS administrator may grant teachers access to the Staff Portal. Through the Staff Portal, teachers will see the same information that is provided to parents. After permission is granted, teachers will simply use their current username and password on the Staff Portal login web page (/MMSGB/staff/). Go to the "Parent View" menu and then "Student Search". They will use that page to locate the desired student record. Once they click on the student's name, the view is identical to what a parent sees. 3. Enter your Username. 4. Enter your Password. While your cursor is in the Password box, helpful tooltips provide you with the reminders that follow. Passwords are case sensitive. A reminder is given of whether your key is on or off. 5. Click the Login button. If your password has expired you are notified and then you are asked to change your password. A web page asks for your Old Password, to specify a New Password, and for you to Confirm Password. Click Change Password. If your account has been Locked you will be notified and subsequently denied access to the system. Often this is caused by exceeding the allowed number of password failures. Contact the MMS Administrator to get your account access restored to this system. 6. You will now have access to the MMS Teacher Portal. Once your login is validated, the complete on-line help system is available to you. To access that help, simply click on the question mark "?" button that appears within the heading of this web page. Client Requirements: Teachers accessing the MMS Teacher Portal should have a computer with an Internet web browser (as described below) and access to the local Intranet or Internet. Windows:     IE 10.0 or later Firefox 28.0 or later Apple Safari 4.0 or later Google Chrome 33 or later Macintosh:    Firefox 28.0 or later Apple Safari 4.0 or later Google Chrome 33 or later Required Browser Settings:    Pop ups must be enabled. JavaScript must be enabled. Turn off "Compatibility View" in Microsoft Internet Explorer. 9 Grade Book Summary Grid Overview of the Summary Grid: The Summary Grid page provides you with a central place in which to maintain your grade book for each class. This web page provides you with a summary of how both your class and individual students are doing. Helpful statistics are shown for each assignment, including a Class/Assignment Average and the total Number of Missing assignments. For each student you can view the following: Total Points possible for all assignments in this marking period, Points Scored (points earned for the student), the marking period average, and the score for each assignment in the current marking period. If enabled by the administrator, a Current Final Average column is available in the grid which shows an estimate of the student's final average based on all of the work completed in this course to-date (completed in Quarters 1, 2, 3, etc.). You can click on a student's name to get a summary report of his/her progress in this class including missing assignments and teacher's notes. This topic gives an explanation of the various totals, buttons, and navigation available to you through this course Summary Grid. Additional topics are available which cover the following subjects:  Refer to the "Scoring Assignments" topic for an explanation of the steps necessary to maintain you class through the gradebook. Instructions are given to add assignment scores and notes to your assignments, add new assignments, and so forth.  Refer to the "Filtering, Preferences, and Report Options" topic for an explanation of the various filtering, preferences, and report options you may configure for use with your Summary Grid. Reports and Options Available from the Grid: The course Summary Grid includes a toolbar with the following options:  Class Summary Report -- The Summary Report is a simple spreadsheet style report of the current contents of the grid. If you've set a user view/filter, then this report uses it. You may print the report or you may export to an Acrobat (PDF) file, a CSV (Comma-delimited) file, an Excel file, or an XPS document. The report displays up to 10 Assignments on each page (e.g., if there are 28 assignments, three pages are used).  User View/Filter -- Use this button 1) to access several grid preferences, 2) to order the grid, 3) to filter the information shown in the grid, and 4) to choose preferences for the Summary Report. All filtering options are used in combination. For example, you could set the Grid View to show quiz scores for the last month for students with a term average lower than 75. The User/View Filter button appears in a grey color when the default settings are in place. If the teacher chose to override the default sort order, filter and/or preferences available through that button then the button's background color instead appears in a pink color.  Show Percentages/Hide Percentages -- Use the Show Percentages button to view the assignment scores in both points and percentages. For example, when you press the Show percentages button in the scenario that follows, you would see 100%: if an assignment is worth 12 points and a student earns all 12 points. However, this is just for reference as you cannot edit the cells when percentages are shown. You have to click ‘Hide Percentages’ to edit any score and then you may continue editing.  Show/Hide Notes -- Use this button to toggle between showing and hiding the teacher note columns in the grid. You may place your mouse over a note to view its contents. You may click on the note button to edit the note.  Add Assignment -- Use this button to create new assignments for your class.  Refresh Grid -- As you enter scores for an assignment, the Total Points, Points Scored, and term average changes to a question mark "?" for each student you edit, along with the affected columns in the grid footer. This is because those values need to be recalculated. When you are done entering your grades, just use the Refresh Grid button (or press and ) to update those calculations for the entire class. The following options are accessible by right-clicking on a student name in the grid: 11 Grade Book  Student Profile: To view a Student's Profile, right-click on the student's name and then select Student Profile. The Student Profile includes student information, student and contact pictures, and all of the student's contacts (MMS may store up to 9 contacts per student). Once you are done, click the [X] in the corner of the Student Profile popup window to return to the grid.  Student's Summary Report -- To view a Student's Summary Report, right-click on the student's name and then select Student Progress Report. Once you are done, click the [X] in the corner of the Student Progress Report popup window to return to the grid.  Assessment Scores Report -- The Assessment Scores Report includes student test records such as the SAT or ACT. The report may also include state-specific tests (e.g., Massachusetts MCAS) and other district-specific tests. To view a student's Assessment Scores Report, right-click on the student's name and then select Assessment Scores Report. Once you are done, click the [X] in the corner of the Assessment Scores Report popup window to return to the grid. Understanding Information Shown in the Grid: Grid headers and footers: • Column Headers: The column headers across the top of the grid are: the Student Name, Total Points, Points Scored, Average for the marking period, Current Final Average, and each assignment recorded. These totals are described in-full in this help topic. For each assignment, the header includes the due date of the assignment (in DD/MM/YY format), the first 10 characters of the assignment name, and the maximum number of points a student can earn for that assignment. • Mouse-Over Assignment in Header: The grid header has space constraints and only a limited amount of assignment information can be shown. If you mouse-over the grid header then you can see the complete assignment name along with the following information: Assignment Due Date – Assignment Name – Assignment Description – Category – Points. Additionally, if the assignment is extra credit then a dash and (EC) is shown. • Grid Footer: Beneath the grid the following information appears for each assignment: the class average, the number of missing assignments, and whether the assignment is published (Yes means it is visible to parents and students). The footer also includes the overall class average for the current marking period. Column coloration indicates: • Aqua Columns: By default, assignments are in a light, aqua colored column in the grid. • Yellow Column(s): If an assignment is marked as “Extra Credit”, then that assignment column is colored in a light yellow in the grid. • Pink Columns: The Current Final Average, Total Points, Points Scored and Average columns are displayed in a light, pastel pink. • Gray Columns: If you have selected a closed Marking Period (one whose Grades Close Date has passed), the text “Grades are closed for this marking period, you cannot modify them” is shown. All assignments and grades will be displayed in gray, meaning that they are read-only. No assignments are editable, nor can you add assignments, edit assignments, delete assignments, enter scores nor enter teacher notes. Also if you clicked "Show Percentages" the assignments appear in read-only gray. • Green Columns: Formative assessments have a green background color in the grid. Cell asterisks and cell text coloration indicates: • Two Asterisks (**) before Student Name: Two asterisks before the student's name indicates that he/she has received a withdrawal grade and left this class. You configure whether withdrawn students are shown through your User View Filter settings. • Red Student Name: Depending on your school's configuration of the grade book, the names of special education students may appear in red. • Red Grades: A grade or average displayed in red indicates one of the following things. 1.) If the marking period average is displayed in red then the marking period average grade has been locked Locked (overridden and therefore cannot be recalculated by the grade book) by the teacher through an operation such as final grade entry. When locked, the grade book does not recalculate the average for the student and marking period. 2.) Missing (MI) or Dropped (DR) grades are shown in red followed by a dash and a two letter abbreviation (e.g., 0.00-MI). 3.) Red grades also indicate those whose configuration specifies the grade cannot be re-calculated by the grade 12 MMS Teacher Portals version 4.3 book (e.g., certain grades like I-Incomplete, M-Medical, and others may be configured so that a recalculation does not occur in the grade book). 4.) An assignment score (e.g., 25.00) shown in red can indicate a manual override of an assignment score for a competency-based assignment. Grid Totals: 2. The grid includes a number of totals and averages which are: • Total Points -- For Total Points, the grade book sums the maximum point value of each assignment and ignores any assignments that are Extra Credit, Exempt, or Dropped. When Competency-Based Grading is enabled in the grade book configuration Total Points and Points Scored behaves differently; see note that follows. Competency-Based Grading Changes How Total Points and Points Scored are Calculated: For Competency-Based grading, only Summative assignments with a competency and weight assigned count toward Total Points and Points Scored. If Competency-Based Grading is enabled for use and the class is linked to at least one weighted competency that is graded by the configured points-scored valid grade group: - Total Points is the sum of point values for only those assignments that are linked to at least 1 weighted competency, and that are not extra credit. - Point values for assignments that have no weighted competencies attached are not included in Total Points. - Extra credit assignment point values are not included in Total Points, regardless of whether the assignments have weighted competencies. - The Points Scored total includes student scores only from assignments that have at least 1 weighted competency. This total does include Extra Credit assignments if they have at least 1 weighted competency. - Blank competency grades are not included in calculations and do not count against a student. Blank assignment competency scores are ignored; do not count toward Total Points. - If an assignment is scored as DR (dropped) then any competency grades associated with that assignment are not counted in averaging. - A competency grade that has no numeric equivalent is not included in the average (e.g., a grade of M, I, and so forth). - A competency grade that is flagged as ‘No Conversion’ and that has a Numeric Equivalent of 0 is not counted in the average. If a ‘No Conversion’ grade does have a numeric equivalent other than zero, then it will be included in the averaging. - If you have not linked a weighted competency to at least 1 assignment, then Total Points and Points Scored will be zero. If Competency-Based Grading is enabled but the class has no weighted competencies linked to it, then ‘normal’ rules apply for Total Points and Points Scored: all Summative assignments except Extra Credit count toward Total Points. All scores, including Extra Credit, count toward Points Scored. • Points Scored -- For Points Scored, the grade book sums the points the student earned for each assignment and ignores any assignments that were either Exempt or Dropped. If the student completed any Extra Credit assignments, then the points earned for those are added to the Points Scored total. See above note concerning Competency-Based Grading. • Assignment Average -- For the numerator, the grade book sums the points that each student in the class earned for the assignment while ignoring any students who were either Exempt or had their score Dropped. For the denominator, the grade book sums the maximum point value for each student in the class while ignoring any assignments for which the students were either Exempt or had their score Dropped. The numerator is then divided by the denominator for the assignment average. • Class Average -- For the numerator, the grade book sums the marking period average that each student earned for this marking period. The denominator is the number of students in the class. The numerator is then divided by the denominator for the class average. If the term grade is blank (or empty) for a student then they are not considered toward the Class Average. • Term Average -- Refer to the "Sample Grade Calculation" help topic for an in-depth explanation. • Current Final Average -- Refer to the "Sample Current Final Average Calculation" help topic for an in-depth explanation. When the Current Final Average is enabled, the grid will include two links below: The "Click here to view how Current Final Average is computed" link goes to a help system topic which describes 13 Grade Book how those calculations are completed. The "Click here to view Averaging Rules for this class" link goes to a page that lists the administrator's settings for determining that average. Viewing those rules will be helpful if a student's average is blank. Also, that information may be helpful when calculating a student's average by hand. The Current Final Average column is only available to you when the administrator has both configured and granted teachers permission to view that information in the grade book. Additionally, your settings for User/View Filter must show the Current Final Average column. When enabled by the administrator, you may show and hide the Current Final Average column according to your preference. Horizontal and Vertical Scrolling As you work in the grid you must scroll both horizontally and vertically to see all of your students and assignments. Scrolling:  Horizontal Scrolling: Once you've added enough assignments, you will need to scroll horizontally to see them all using the scroll bars. The first four columns (Student Name, Total Points, Points Scored and Average) are locked and do not move. Your grid preference setting determines the width of the grid within your web browser window. These are the width settings that can be selected: Small Width, Medium Width, and Large Width. To change this preference, click the User View/Filter button and then set your "Preferred Grid Width" on the Grid Preferences tab.  Vertical Scrolling: Depending on your grid preference setting, the grid shows 15, 21, 30 or Unlimited students in the class at a time. For all except Unlimited, you may have a vertical scroll bar if your number of students exceeds the preference setting. To change that preference, click the User View/Filter button and then set your "Preferred Grid Page Height" on the Grid Preferences tab. Keyboard Navigation: While Entering Scores:  Moving down: Use the key or the arrow key to move down to the next row in the same column.  Moving up: Either hold both the and keys, or you may use the arrow key to move up to previous row in the same column. You must release the key for each student when you are advancing through multiple students.  Moving right: Use the key to move right to the next cell in the same row.  Moving Left: Hold both the and keys to move left to the previous cell in the same row. Keyboard Hot-Keys: These are keyboard shortcuts to commonly used functions. Hot-Keys are provided for many commonly used functions on this web page. Hold down all of the keys mentioned below:  Score as Required (RE): Hold down the and keys.  Score as Missing (MI): Hold down the and keys.  Score as Dropped (DR): Hold down the and keys.  Score as Exempt (EX): Hold down the and keys.  Edit Teacher Note: Hold down the and keys. Mouse Navigation: Menus: A right-click menu is available to you when your cursor is within a cell in the grid. The right-click menu enables you to: Edit Assignment, Delete Assignment, Assign Same Points/Score to All, Edit Standards Grade for this Class, Edit Standards Grades for this Student, score assignment as Required (RE), Missing (MI), Dropped (DR), or Exempt (EX), and Edit Teacher Note. 14 MMS Teacher Portals version 4.3 On the Apple computer you can make the right-click menu appear by holding the key and then click the mouse within a cell in the grid. If the Browsers Cut/Copy/Paste Menu Appears Instead of the Grade Book Menu: If the grade book right-click menu does not appear as expected, click in a student score cell and then try again. 15 Grade Book Summary Grid Purpose The Summary Grid provides you with a central place in which to maintain your grade book for each class. You may score assignments. You may grade the Standards associated with an assignment. You may add, edit, and delete assignments and quickly enter assignment scores. This web page provides you with a summary of how both your class and individual students are doing. This help topic gives an explanation of the steps necessary to maintain your class through the grade book. Instructions are given in this topic for "Scoring Assignments", "Grading Standards Associated with an Assignment", and "Adding/Editing/Deleting Assignments". Additional topics are available which cover the following subjects:   Refer to the "Overview of the Summary Grid" topic for an explanation of the various totals, buttons, and navigation available to you through this Summary Grid. Refer to the "Filtering, Preferences, and Report Options" topic for an explanation of the various filtering, preferences, and report options you may configure for use with your Summary Grid. Step-by-Step Instructions 1. To get to the Summary Grid: • Sign into the system through the MMS Teacher Portal Login web page (refer to the "How to Log in" topic for indepth instructions). • Select the School and Class you wish to work with using the toolbar. Prior school years are read-only. • Go to the Grade Book menu -- Summary Grid. 2. A grid lists the students and assignments for this class for the current marking period. Your gradebook summary grid includes a column for each assignment you create. • The column headers have limited space and therefore display only the first 10 characters from the assignment name. If you enter your assignment name in all uppercase characters and it is 10 or more characters in length, then the gradebook will change the case of letters from uppercase to title-case (e.g., from "PG 12 ODDS" to "Pg 12 Odds") in order to fit those characters within the space allotted. You may place your mouse over the column header to view the full assignment name, description, dates, points and so forth. • The following information is shown about this class for reference: the class name, course code and section code, room, periods, and a count of the students currently in this class. 3. Select the Marking Period for which you want to view students and assignments, such as the quarter 1 marking period. You can select marking period that have closed, but the grid is displayed in read-only mode. • Protected Grid Scrolling: Once you've added enough assignments, you must scroll horizontally to see them all. The grid has a convenient feature which locks the left-side columns for Student Name. Move the scroll bar at the bottom of the grid and you’ll see the student name is locked and does not move. Reports available from the Summary Grid: • Student Profile: To view a Student's Profile, right-click on the student's name and then select Student Profile. The Student Profile includes student information, student and contact pictures, and all of the student's contacts (MMS may store up to 9 contacts per student). Once you are done, click the [X] in the corner of the Student Profile popup window to return to the grid. • Student's Progress Report: To view a Student's Progress Report, right-click on the student's name and then select Student Progress Report. Once you are done, click the [X] in the corner of the Student Progress Report popup window to return to the grid. • Progress Reports with Standards: To view a Student's Progress Report with Standards, right-click on the student's name and then select Progress Report with Standards. Once you are done, click the [X] in the corner of the Student Progress Report popup window to return to the grid. • Class Summary Report -- The class Summary Report is a simple spreadsheet style report of the current contents of the grid. If you've set a user view/filter, then this report uses it. You may print the report or you may export to an Acrobat (PDF) file, a CSV (Comma-delimited) file, an Excel file, or an XPS document. The report 16 MMS Teacher Portals version 4.3 displays up to 10 Assignments on each page (e.g., if there are 28 assignments, three pages are used). Click on the

Mms Teacher Portals Version 4.3

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