Transcript
J
SINDH PUBLIC PROCUREMENT REGULATORY AUTHORITY CONTRACT EVALUATION FORM TO BE FILLED IN BY ALL PROCURING AGENCIES FOR PUBLIC CONTRACTS OF WORKS, SERVICES & GOODS SINDH BANK LIMITED/ADMINISTRATION 1)
NAME OF THE ORGANIZATION / DEPTT.
2)
PROVINCIAL / LOCAL GOVT.i OTHER
SCHEDULED BANK
3)
TITLE OF CONTRACT
Supply & lnstallation of CCTV System
4)
TENDERNUMBER
SNDB/COI(ADM Nff D/69 1 /20 1 6
5)
BRIEF DESCRIPTION OF CONTRACT
Same as Above
6)
FORUM THAT APPROVED THE SCHEME
Competent Authority
7)
TENDER ESTIMATED VALUE
Rs. 17,000,000/-
8)
I
ENGINEER'S ESTIMATE (For civil works only)
e)
IoD (AS PER coNTRACT;
ESTIMATED
1310512016
l0) TENDER
ll)
o1 Year
At 1130 Hours
NUMBER OF (Attach list of buyers)
t2) INUMBER OF BIDS OPENINC OF BIDS
l3) NUMBER OF BIDDERS PRESENT AT
03
ne*.b) ll" dnte'SoAbao r ?hdv'l 6rle"ti
l4) BID EVALUATION REPORT (Enclose a copy)
a
15) NAME AND ADDRESS OF THE SUCCESS 16) CONTRACT AWARD PRICE
I7) RANKING OF
SUCCESSFUL BIDDER IN EVALUAT 1) M/s. SCT Group (i.e. l"t, 2"d,3'd EVALUATION BID). 2) M/s. Nord &
3)
l8) METHOD OF PROCUREMENT USED : - (Tick
M/s. Orient Energy
one)
a)
SINGLE STAGE
b)
SINGLE STAGE _ TWO ENVELOPE PROCEDURE
c)
TWO STAGE BIDDING PROCEDURE
d)
TWO STAGE _TWO ENVELOPE BIDDINC PROCEDURE
-
PLEASE SPECIFY
ONE ENVELOPE PROCEDURE
IF ANY
OTHER METI]OD OF PROCUREMENT WAS ADOPTED
i.C
EMERGENCY, DIRECT CONTRACTING ETC. WITH BRIEF REASONS:
U3
le) APPROVING AUTHORITY FOR AWARD OF CONTRACT
COMPETENT AUTHORIry
20) WHETHER THE PROCUREMENT WAS INCLUDED IN ANNUAL PROCUREMENT PLAN?
Yesll/llNo 21) ADVERTISEMENT: Yes
i)
SPPRA S. No:27834/2016
SPPRA Website (lf yes, give date and SPPRA Identification No.)
No
ii)
News Papers (Ifyes, give
Yes newspapers and dates)
Express Tribune, Daily Express & lbrat 24th April 2016
No
i::i" Il / ll rnt.
22) NATURE OF 23) WHETHER QUALTFTCA WAS INCLUDED IN BIDDING / (lfyes, enclose a copy)
TS?
ves
24) WHETHER BID EVALUATION CRITERIA WAS INCLUDED IN BIDDING / TENDER
(lfyes, enclose
ll/
I lNo
Yesll/llNo
a copy)
25) WHETHER APPROVAL OF COMPETENT A METHOD OTHER THAN OPEN COMPETITIVE BI
FOR USING A
26) WAS BID SECURITY OBTAINED FROM ALL THE BIDDERS?
Yesll/llNo
27) WFIETHER THE SUCCESSFUL BID WAS LOWEST EVALUATED BID / BEST EVALUATED BID (in case of Consultancies)
Yesll/llNo
28) WHETHER THE SUCCESSFUL BIDDER WAS TECHNICALLY COMPLIANT?
Yesll/llNo
2e) WHETHER NAMES OF THE BIDDERS AND TLIIIR QUOTED PRICES WERE READ OUT AT THE TIME OF OPENING OF BIDS? yes llNo
llr
30)
WHETHER EVALUATION REPORT GIVEN CONTRACT? (Attach copy of the bid evaluation report)
TO BIDDERS
BEFORE THE AWARD OF
Yesll/llNo
2t3
3I) ANY
COMPLAINTS RECEIVED
Yes
(If yes, result thereof)
No
No
32) ANY DEVIATION FROM SPECIFICATIONS GIVEN IN THE TENDER NOTICE / DOCUMENTS (Ifyes, give details) Yes
No
33) WAS THE EXTENSION MADE IN RESPONSE TIME? (lfyes, give reasons)
Yes
No F LIFffiATION CRITERIA detald reastr].)
No
No
34) DEVIATION
(If
yes, give
Yes
No
35) WAS IT ASSURED BY BLACK LISTED?
THAT THE
36) WAS A VISIT MADE BY ANY SUPPLIER'S PREMISES IN CONNECTION W BE ASCERTAINED REGARDING FINANCING
(lfyes, enclose
No S
PROCURING AGENCY TO THE DETAILS TO
a copy)
37) WERE PROPER SAFEGUARDS PROVI DED ON TTM CONTRACT (BANK GUARANTEE ETC.)?
ANCE PAYMENT IN
38) SPECIAL CONDITIONS, IF ANY (lf yes, give Brief Description)
of ConErakE:
39)DaEe of Signature & Official
mp of
Authorized (R) $hahzad
FOR OFFICE USE ONLY
stNDH
BAilKtritiio
SPPRA, Block. No.8, Sindh Secretariat lYo.4-A, Court Rood. Karachi Tele: 021-9205356; 021-9205369 & Fax: 021-9206291
EIT@
)/)
sihffiEX*oi &5\'l-.r J'(>wER _fo -l.HI ltriorl!
-'
r
Bid Evaluation Reoort Suoolv & lnstallatlon of CCTV Svstem Name of Procuring Agency
Sindh Bank Ltd,
2
Tender Reference No.
SN D
3
Tender Description
Supply & lnstallation of CCTV System
4
Method of Procurement
Single Stage One Envelop Bidding procedure
5
Tender Published & SPPRA 5.No.
S.No:27834 Express Tribune, Daily Express & Awami Awaz lzs/04/2016)
6
Total Bid Documents Sold
03
7
Total Bids Received
03
8
Technical & Flnancial Bid Opening Date & Time
t3/05/2016 at 1130
10
No. of bid qualif ied
01
11
Bid(s) Reiected
1
Details on the above as
SNo
Name of Firm
or Eidder
01
/T
D
/ 69
M/s.
Qualified / Disqualified in
Amount Ranking in offered terms of (For 64 upcoming Cost branches) Total
Eligibility/
4
3
5
.l- i Disqualified Rs.11,867,20t,
SCT
Qualified
Group P!rt. Ltd
Energy System Pvt. Ltd
16
Comparison with Estimated Cost (Rs.17,000,000/-)
Disquatif
Reasons
for
acceptance/ rejection
Remarks
1
8
i
1tr Lowest
Btdder
6
Rs.5,132,800/-
below the estimated cost
Rs. 1,917,200/-
Rs.
15,082,800/.
M/s. n'ient 03
/ 20
Hrs
I
02,
T
below:
2
M/5, NORD & norman
IN
t.
Technlcal Criteria 1
B/COK/ADM
ied
' Rs.36,608,r5[ )t'
'":[T:" 3'd Lowest
Bidder
I
below the estimated cost
Disqualified Due to non. fulflllment of the eligibility criteria Only Qualif ied
luated Bidder Disqualified Eva
Accepted for Contract Award
-
Rs.1,9608,1 58/-
Due to non-
above the estimated cost
fulfillment of the eligibility criteria
Accordintly Soing by the Technical/Financial Evaluation offered in the tender document, M/s. SCT Group Pvt. Ltd stands as only Qualified Evaluated Eidder for Supply & lnstallation of CCTV System to Sindh Bank Limited.
Lt. col, (R) Shahzad Begg Head of Administration
Mr. Saeed Jamal Chief Financial Officer Mr. Syed Muhammad Aqeel Chief Manager, IDBL Karachi
tf)
4.4 ,0t^-J I
\J
!
4
te
Da tecl:
lzltd
CCTV I'erfornra Serial No' (21
g;44s,
/'-=C
___ I
llcquisitc
S. No.
*
Minirnunr
03 Years in business irr the rclcvtnt llcld
I
Evidcncc rc
i,
448
zif= 6, azef:
61
t
32GB SD Card for IP cameras
Rate Per
u,t"
)l
(cxd)
'+r4l+,493 r= I
L,oS>rlzL, /
lror"*
Ttr,\17:,
64
t)g(l)3
0l
Zt15SS l=
64
1,3?9rSl6/
01
58,L'+3ll
64
',t'+>ilaQ91
01
ts,1t{1,
64
01
I
: I
T2
I
wirrdou,s platforn:s as explained jrr rechnical specification
LUD
I U.5 (Samsung or equivalenr ) inclres for monitoring purpose rvith mouse & ke),
board
l6 Pon Ltherner Layer-2 Srvitch I
Durnmy NVR (Must appear to be iunctional) shorving display etc.
I'
Conduit Power & Erhernet Cabling with connectors along with Installation and Comrnissioning of complete s),ster.n
I
RFT
*qf'
70,000
(cabling u,ill
lrof Br SLt+l
16fr>4,& ,1,
be measured
on actual basis)
*TotalAmou 'This total amount*itt ire
afnrat
tnryrr@
h'ote:
1. 2 3.
In case of over writin&/cutting/use of Blanco is found in the Financial Bid document, the bid will be iaken as null & void however if the figures are readable and are also duly signed only then, bid will be accepted. lf the item is not provided on 10 days of issuance of Purchase order a fine of Rs.500/-per day will be deduced from the bill. The cost must include all applicable taxes, stamp duty (as applicable under stamp Ac the contract agreement, tra nsporta !;c..r charges
6.oB,l
,
NCRD
&ncr-r-ncn FINANCIAL PROPOSAL PRICE SCHEDTILE (Applicable for the 1,ear 20 t 6)
Nane of Bidder Nord & Nornnn
Approximate
Itate Per.
Quantitl,
Unit/[tem
Approximat e Total Items Required in 64
'I'otal Amount
IP Carnera (2 Mega paxel orddve)-Indoor lP Camera (2 Mega fixeior abor,4: Outdoor. IP66 (housing) compiiant
l3
32GB SD Card for Ip carneras I
w:q
1800.00
-+i
Monitoring Softu,are and appropriate
I
I rnouitorirrg and recording softria.re rvindows platforrns as exptained
for
j--4-_Jrrroo* ,--rj5oro i
;
ll
in i i ilii,fflJ::l';;:,;,exprai,edin 1 Ieglrical_specilcation _ i i _-18.5 (Samiun_e o, .if ,r,*-l.rr) ffiq.,"rr.rr[lCD 0r li:0000 I irtches flor rnonitoring prrpor. u,itli " -64 i I il'v:-vv'wv I: mouse&ke),board l6Dn*tr+h---^.r^..^----E_l.; I i ^, )so-rrrr --:-=A;-* 0l "' lt;r.r)u.uu , 64
I
i
r
II
I
--]__ i,ss:.sOo.oo --\-_-+-
II i
Conauit po*e,:& Eth"rr.t C.bl*g rvith connectors along \\,ith Installation and Comrnissioning of cornplete
i*'
--zo,ooo
I
J
i4.200,000.00
(cabling
will
I
system
["
I
be
measured
'1'orat 'Thit ro*
.,{,nfiounr lt I
i SIGNATURE 14EM B Head - Fin Div,
$zneau-Admi |'lember-lD Date;
64
PC.-
Dl-lI
I I
lr
be functional) showing displai,
I I
I
1r I i', jp^,1il,fmJ,yq"*.=. ---=-- 0i-8 10000;___ 6?__i I
illr
+Ll
t.so7)Oo oo
Sindh
Tender Document
-
Supply
ril=T
Buk Isd
& lnstallation of CCTV
Systetn
Annexure "J"
Performance Evaluation Criteria
its Technical capability resolution of the bidder will be evaluated for which lhe support structure and complain ,ni r,"f U Strength will be evaluated' Yes
CateBory
s.N0--
Remarks
No
Presence Automated Complain Logging and Ticketing System that can be tracked by
a
clie
nt
attend t0 Response Time of the filed staff to 6 Hrs within the complains across Pakistan
2
l-'/'
of comPlain logging
of the SatisfactorY Data Retrieval capability on (Remote event of in case trained staff
3
lv/'
Site) rvr Effective Complain Resolutlon Lapdurrr\Y which any particular branch across Pakistan tc may include trouble shooting related
Renro!e Power, NVR, Cameras, Networking' FPS setting, HW fault, ON Eoard
Monitoring, I
Networking
storage or I LArvr Direct Presence of the Own Lompany Staff branch' the of site the to respond to in country deployed for maintenance service emPlo comPanV of wide region are
-
i_
V'.
for qualification' eriats of tlre ctreckli ,t "trot'. is must
\
---'
----
FirrnName:
gg5lt-tnspectionReport:
o,,,.rr n.port,
,"#'
--
O''qUF't*
-
uoqualified
NaPs & Signatures-
(Signature)
.
*-1Pr\ri'At r rrr>
€ rr[TE*< e ^l
Qu.ntily R€quned
t
Per
sCI2015
ONE COM 2015 lP Came'a (2 Mega Pixel or rP
l
l2
abov.)- l.doo,
12.1.200
58,800
I
21,500
8,400
1t
E
17,64D
8.000
9,6m
l
49.750
r8.000
r6.500
1i,1m
9,00r)
16,000
l
5,000
4 0,!O
21,000
I
4.2CA
1 500
1093 8Fr
16,:rl
1?7,88r
C.mera l2 Met. Pirel o, .bovej. Outdoo,. 166 6B 50 Card lor lP c.merar
NVR
Hardwarewllh Reco,d,nt& Mon(or
and approp.iate monitor ng and record,nt
5.irware roltware for
nE
Lroo
windows pla(orm as expl.rned rn technrcat sLre.ifrcarron
t
tCD 18.5 (Samrunt or equivalent)inches for pu.pore wilh rnouse & key board
1
Oummy NVR (Muel appear ro be fundio6al)5nowrnt
8
Conduil powe. & Elhern€l Cab|nt wilh connNto.s alont wilh inslallation and ConrmissonL^8 oI cooplrre ty!tem
16 Port Ethernet
f,rnilorinS
Laye.2 Swrtch
Total
258,s82
.,/
23s,s81
,/, SIGNATURE ME Head - Fin Div,
-
Head'Admin o'v'' MEM
beI.ID
BL,.-
Dater
PC.ADMIN
)-
.-/
Y
I
000
76 510
253,610
& Installation of CCTV S.No.
TENDERNAME
AMOUNT
PO NO
BANK NAME
1
Nord & Norman
300
12165064
UBL
2
Orient Anergy
300
14460544
HBL
a
SCT Group
300
11966425
UBL
4
ACE lnternational
300
01
C
View Com
300
Total
380093
9408368
1,500/-
Al-Habib HMB
Sindh Bank Ltd
Tender Document
-
Supply & Installation of CCTV Systern
SCOPE OF WORK Sindh Bank Limited (SNDB) intends to install on as per need basis, the CCTV monitoring and recording system on real time basis for its 64 branches in countrywide region (List of branches attached as Annexure "H").
It is mandatory for bidder to comply each clause condition enclosed as Annexure "G".
of the agreement without
any
Requirement of equipment will depend on the opening of the branches. A notice of 10 days will be given prior to the opening of the branch and it will be expected that the requisite will be completed within this period. This is a Single Stage one envelop procedure, therefore lst lowest bid will be evaluated first and the bidder rnust provide a demo unit immediately (within two working days) lbr necessary inspection/verification of the above specifications as per Performance Evaluation Performa attached as Annexure "J". If the lst lowest bidder is disqualified in inspection/verification phase, then next lowest bid will be evaluated. Similarly if 2nd bidder is disqualified, then 3rd lowest bidder will be evaluated and so on. On qualification of a bidder during this process no further evaluation will be done. The tentative quantity for branches to be opened in 2016 may vary as per the schedule of
opening
of
branches, and accordingly Bank
decreased. In this context no claim
will
will not be responsible if the quantity
be entertained.
TECHNICAL REQUIREMENT a.
Provide suitable IP Cameras for about 64 upcoming branches as follows;
l.
One outdoor IP, day and night, motion detector type, camera for each branch to be installed outside the branch premises. The camera must be
IP66 Compliant i.e. Ingress Protection rated as Dust Tight and protected against water projected in powerful jets (12.5 mm nozzle) against the enclosure from any direction shall have no harmful effects, There should be SD card in each camera to record at least 24 hours recording.
2.
Seven indoor IP, day and night, motion detector
type.
Cameras for
each branch to be installed inside the branch premises. There should be
a SD card in each camera to record at least 24 hours recording. The minimum light requirement for each camera will be One lux,
3. All cameras should be of a reputable brand, manufactured in Europe, Uf4, {apan, Korea or_china o_r equivalent, under proper license-of original company, and ISO certification.
4. Proper import document for cameras and NVR should be submitted 5. All cameras shall be IP Cameras and must support simultaneous
streams of H.264 and MJPEG video to provide both high-qr.rality and bandwidth-effi cient compression formats.
t4
is
Tender Document
6. Simultaneous
i.
-
Supply
Sindh Bank Ltd & Installation of CCTV System
recordins & rnonitoring would be required as fbllows;
At branch level one dedicated NVR System connected through local LAN. All eight [P cameras will be configured, monitored and recorded on the same machine (NVR) with 1280x720 resolutions and 30 frames per second. The NVR Hardware and suitable recording and monitoring software must be provided by bidder as per details given in Para B below. The recording capacity of NVR should be at least 30 days for all eight cameras.
ii.
At branch level on shared computer/laptop under windows 7 or windows 8 connected through local LAN. All eight IP cameras shall be configured, monitored and recorded on the same machine with 1280x720 resolutions and 30 frames per second via local LAN. The Hardware/laptop will be provided by the Bank however suitable recording and monitoring software must be provided by the bidder.
iii. At
Head Office on a dedicated computer/laptop running Microsoft Windows 7 or Windows 8 connected through WAN (on low bandwidth) 8 with suitable recording and monitoring software which support up to 64 cameras coming from multiple branches recording and monitoring at the same time with minimum CIF resolution (352x288) and 5 frames per second. The Hardware/laptop will be provided by the Bank however the suitable recording and monitoring software must be provided by the bidder.
Note:
All IP cameras will
be directly configured in SNDB Head Office using secondary/second stream with lower resolution as mentioned in point A
4(iii). Adding branch NVR software in SNDB Head Office computer/laptop as secondary live feed will not be acceptable.
7. lP cameras must include 32GB Micro SD storage
card for real time video capturing to act as backup during Network outage/failure.
8.
IP cameras must provide clear and crisp pictures and must not be less than2 Megapixel.
9.
IP cameras must support motion trigger recording.
10.
IP cameras shall have built-in capability.
I
l.
IR reflector to view in zero light
IP cameras shall have Dayatright capability with Auto (ICR) feature.
12.rP cameras shall support the at lease 720P resolution i.e. (1280x720) 13. IP cameras shall have Ethernet standard RJ-45 jack.
14. IP cameras shall support following protocols.
i. HTTP, HTTPS, TCP/IP, UDP, ICMP, SNMP, SMTP, DHCP, DNS, l5
FTP,
Tender Document
-
Supply
Sindh Bunk Ltd & Installation of CCTV System
b.A dedicated NVR System including hardware and software with following capabilities
L
NVR Hardware must be as follows:
i.
In case a Desktop PC is proposed for NVR the configuration of the PC must be at least Intel Core i3 or equivalent with 2Gigabit of RAM and 4 Terabyte Hard Drive with provision to expalld upto 8 TB by adding additional hard disk. Operating system of the machine along with monitoring and recording software must be genuine with license.
ii.
In case a purpose built Dedicated NVR is proposed, appropriate monitoring and recording software having minimum following feafures must be provided and rt should not impact any recording/monitoring being done as required in Para A-4-i and Para A-4-ii above i.e. the other streams should be independent of the main stream. The system should have provision of VGA port to connect LCD/monitor.
2. Monitoring and recording feature for up to 16 IP catneras 3.
Up to 16 split-screen display for monitoring
4. Motion Trigger recording feature configurable 5. 6. 7.
System shall have live view, record, playback and export features System should ensure that once recorded, the video cannot be altered, ensuring the integrity of the data for evidential purpose.
4 .Terabyte Hard Drive to store motion triggered_ recording for as a mlnlmum of 45 days. The system must be expandable to 8 Terabyte by adding additional 4 Terabyte
8.
The recording resolution and frame rate for each camera shall be user programmable.
9.
The system shall have the provision to automatically over-write/wrap the new information after the period of 30 days and option must be available in NVR
10. Software should have capability of recording through simultaneous channels of IP camera for dual / multiple streams IP cameras.
I
l. All indoor equipment shall be equipment shall be suitable for operation from 0 degree C to 40o and relative humidity up to 90b/o noncondensing.
1
2.
All outdoor equipment shall be suitable for operation from - 10 degree C to 50o and relative humidity up to 90% non-condensing.
c. Installation and Configuration
l.
Installation of IP Cameras l6
Sindh Bank Ltd
Tender Document
-
Supply & Installation of CCTV Systenr
/ mounting of IP cameras, its integation with LAN & WAN system of SNDB will be responsibility of the bidder. The bandwidth for WAN will be Installation and the physical placement
provided by SNDB either via internet or its own private nefwork.
2. Installation
of cabling
Any physical cabling of Network Cat 6, connecters, channelling & electrical cabling in all SNDB branches will be done by the successftil bidder. The wiring must be in duct / condute with standard fitting . No loose wire will be allowed.
3. Installation
of NVR System
Placement of NVR, its installation & integration accordingly willbe done by the bidder. All necessary equipment, 16 Ports layer 2 switch, etc. will be provided by the successful bidder.
4.
Installation of Dummy DVR (Digital Video Recorder)
The dummy DVR must be shown in functional (apparently connected with cables) give a look of a functional recording device and should be properly placed in branch. d.
Demonstration for Technical Evaluation/Qualification i.
All participant cornpanies shall provide sample of one indoor IP camera, one outdoor IP camera & copy of recording and rnonitoring software on computers. Further in case, a purpose built hardware NVR is purposed, one sample of the same shall be provided fbr technical evaluation along with all its necessary requirements.
ii. The bidder shall configure all the equipment at SNDB Head Office to demonstrate the dual streaming monitoring and recording functionality of the IP cameras and NVR System.
iii. The equipment will remain with the bank till completion of demonstration of all participated bidders.
will be kept with the bank fbr verification with actual supplied equipment in all SNDB
iv. Upon award of contract, the equipment of winning bidder branches.
v. The equipment of other companies will be returned after completion demonstration phase of all bidders.
of
vi. The bidder supplying the equipment that does not meet/fuIfiI the tender specification or the bidder who fail to produce the equipment for technical evaluation will be disqualified from the tender process.
t7
Sindh Bank Ltd
Tender Document
-
Supply & Installation of CCTV System
vii. It is mandatory for bidder or his authorized rep. to present himself during the demo phase, in case of non-presence on the given date and time will make the bidder disqualified in the subject phase.
Note:
. All the equipment proposed by the bidders should be NEW and not used or refurbished.
o The comprehensive waranty of the equipment must not be less than
.
I
year.
The resolution time of complain referred in agreement must be complied under clause ofservice conditions for all 64 branches.
18
IN'T"tEuony OF SHeHrrn MoUTARMA BENAZIR BHUTTO
(,
SnlorrN Powrn To Tnr
PEoPLE
sN
D
B/COt(ADM I Nff D/69 1 -2t201 6 Dated: August 3, 2016
OFFICE ORDER SUBJECT: EXTENSION FOR BtD As per SPPRA Rule 38 (2), approval is solicited
VALIptTy
PERTOD
for further Ninety (90) days Extension of Bid
Validity Period for the tender of Supply of Transparent Plastic Complaint, Suggestion, and Utility Boxes & Photographs Set and Supply & Installation of CCW Systems having SppRA S.No: 27g34. The reason for extension is delay in presenting the required documentation of equipment from
the vendor's end. The bidders request in this context are also enclosed, please.
Members Sisnature- Procurement Committee
Lt. Col. (R) Shahzad Begg Head of Administration
Mr. Saeed Jamal Chief Financial Officer Mr. Syed Muhammad Aqeel Chief Manager, IDBL Karachi
Recommended for Approval, please
Sindh Bank Ltd. Head Office Xarachi, 3rd Floor, Federation House, Abdullah Shah Ghazi Road, Clifdon, Karachi-7 S 6A0
UAN : +92-21-111-333-225 Office : +92-21-3SB 29320 : +92-21-t5B 29394
Fax t +92-21-iSB70S4J Web : www.sindhbankltd,com
Page 1 of
Ather Iobal
From; Date: Thursday, August 04,2016 2:23 pM To: ; 9":. Subject: Re: Extension ofBid validity I
Photographs Set
for Supply of Tfrsparent Plastic complaint, suggestion & Utiliry Boxes &
Okay . Thanks Sent from my iPhone
On 03-Aug-2016, at 1I:05 AM, Wednesday, August 03, 20t6 I l:05 AM
; Extension ofBid validiry for supply of rransp-arent Plastic complaint, Suggestion & Photographs Set
utiliry Boxes &
Dear Sir/Madam,
Please give your consent in extension of Bid validity for supply of Transparent plastic complaint, suggestion
& Utility Boxes & Photographs Set.
Regards,
Farhan A Siddiqui
8/3t2016
1
Page 1 of I
From: Date: To: Cc: Subject:
approved
"Sehar Riaz" Thursday, August 04,2016 t i:t O eU ; Re: Extension of Bid Validity for Supply & InJailation of CCTV
Group Sehar Riaz SCT
Manager Accounts Email: [email protected]
Web www.sctgroup.org
scr (PW)rTD 81-C, 11th Commercial Street,phase z Ext., 0HA, Adjacent Khayaban-e-tttehad. Karachi, Pakistan.
Tel
+ 92
(2tl 3s395504
From: farhan.a [email protected] Sent: Wednesday, August 3, 201.6 11:01 AM To: [email protected] Cc: [email protected]; [email protected] subject: Extension of Bid Validity for supply & tnstallation of
ccw
Dear Sir/Madam,
Please give your consent in extension of Bid Validity
for Supply & tnstallation of ccTV system.
Regards,
Farhan A Siddiqui
8t4t2016
Page 1 of
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Sindh Karachi
NT is enlered ittto t:l K, ,, 2A
i,
2d-tr.4r€t;Z-A 'l't.vIiEN
t^tz)
of Pakiston and / Jinn incorporated vnCcr M/S.SCT gVD LIMITED, hovittg ils principal pluce of business ut 7g-C, I lh Commercit! Street, Khoytrbture-Bodbon Phose-II Dxtension DI{A, Kamchi. Pakistan, (herainofter re.ferred to as "'\ttpplier", u*iclt expression shall be deemed to meon and inchtde its successors-in-interest and assig,tts) of t!e First Port;
AND SINDH BANK LIMITED, o banking conry)uny incorparateri u;:i!cr thc laws of J>okislctrt uncl huvirtg its Heatl ffice at j'd Floor, Federation Horce, Abcli:iitlt Sheh Gkazi llood, Clifton, Kcu.achi-75600, Pakistan. (Hereinafter re.-leteti to crs "-VhtDi! llANK", v'ltich expressiart slrull be tleemecl lo nteart ond include l/s srcces.sr.rrs-i;i-iitl::t:;! dnd assigits) qf the 'Seco:td Porl.
J4
WHEREAS:
Following the bidding process carried out by Sindh Bank Limited in connection wi.th its tender dated BIOS-Z016foi'Supply & Installation of CCW Systemfor its 24 brsnches, the supplier has been declared trrriitj"t 7or awarding the contract by Sindh Bank Limited, for the said syslem.
"SINDH BANK" intends to acquire the services of "supplier"
for
Supply & Installation
of
CCTIT System (system) at branches and supplier agrees to provide thefottowing services to the bank, as per terms and conditions given below alongwith Price Schedule mentioned in
iinancial Proposol attached,
Terms
as Annexure
"A".
& Conditions:
1.
All terms and conditions of the tender document will remain part of this
2.
i
agreement.
t0 days will be given prior to the opening of the brarich and the and it witl be expected that the requisite will be provided within the said notice of
period. Penalty of 5% cost of uninstalled equipment will be fined in case of failure to suppty / fixed the requisite within 10 days after issuance of supply order. In aiiiiton to that Rs 500/- per day will be fined after 10 days and Rs 1000/- per day wilt be fined after 20 days from the issuance of supply order against a branch. specific 4. ihe tender will stand cancelled after due qualification ,f any required document is not provided within 7 days of opening of the tender. Supplier will alio be bound that in case of any observation at'ising in respect of qiitity of the equipment within the watanty period, the Supplier will be liable io acldress rt at his own cost, non-compliance of the same will result into initiation of a case agoinst the Supplier for non-commitment or cancellation of tender as will be decided by the Procurement Committee. 6. The cost must include all taxes, installation, labour including delivery charges upto sindh Bank Limited branches on countryvide basis. 7. comprehensive waffanty period of I year is mandatory which includes all parts installation of tie equipment withoui iny additional cost, startingfrom the date of of CCTV sYstem. will only be 8. No advance payment for supply of equipntent will be.made, bills 'certificate of receipt necessary payment processed ge r' d e I iv ery/ s at i sfa c t i o n fr o m t h e b r an c h m an a g. All terms & condttiins given under scope of work / technical specification in the tender document and correspondence thereof will also remain me effe c t iv e/p ar t of t hi s d o c tt m e n t u n de r. t li s .a Sr ry 1t . being signed incly!-es following ltemized 10. The system for which this contract is enumeration:
3.
j.
'fo,
on
of
I
CCTV Installation. Trouble Shooting. Support in Remote Access/Playback C amer a/Sy s t em Repl ac e me nt (under CCTV Training. Camera re-location System interchange ( if required )
i.
ii.
iii. iv. v.
vi. vii. 11.
w
arr anty)
Service and maintenance include timely mandatory maintenance on need/complaint basis, of the equipment for the life elongation and quality assurance.
12. Supplier will depute their representotive ot our Heod Office to pursue the repair
& mointenance issue/complaint of CCfV on daily system within specified response 13.
basis with proper logging
time.
l
Other than the addressing of the compliant, the visiting technician will also ensure the following maintenance aspects:-
.
Cameras should be prope'rly maintained and serviced to ensure that clear images are recorded.
o
CCTV component problem or performance issue is identified and resolved before it occurs.
.
Supplier will clean equipment housings; check BNC/RJ45 connections and ,rpiog them where it necessary and verify the video routing and sequencing.
c
Supplier designated technicians
will
inspect each camera installed at
branch to ensure correct operation'
in each branch Supplier will ensure that 30 days data backup is available NVR Systeru ensure that lenses of cameras are unobstructed, comera are tight, and that each camera produces a clear and focused
Supplier
*oints
will
image.
camera power
supplier will replace loose or fautty connections check suppliesTorproprrvoltage;checkthatcamerahousingarevtorking'
tJpgradeandmodification(Hardwareand/orSoftware)seryicewillbe
the nature of demand (if required)' J":fi,itilroa, depends-on
{s
's )t
" l',fj
Carry out a visual inspection of all major components (including cabling dnd connection where accessible) for signs ofdeterioration or damage.
Check physical condition
of
cameras and. housings
deterioration due to rain, dust and dirt.
for
signs of
Cleaning ofcamera lensas / housings as necessary. Check operation of monitor controls and adjust
for
best
picture
Check operation of switches/Ethernet ports, Check time/date settings on controls and adjust where necessary
o .
Check operation controls and make recorders
a short test recording of video
Check time/date and time lapse settings on Digital Recorders and adjust
if
necessary
.
Check the CCTV system
.
Carry out minor adjustments
is
fully operational
Service Condilions
.
The service calls logged before 3 PM (7 days a week), will be responded to within t2 Hour (Next Day) calls after scheduled time will be responsible to next working daY.
.
Days of week week)
.
A penalty of Rs 500 per complaint per day exceed the above time period.
Re q ues t fo
.
'
.
r
for responding to the Service case will
S e m ice/Co mo
will
be
be Before 3
PM (7 days a
Jined if the reiponse time
laint
In the event of a service call from an authorized customer representative this will be logged and a Technical support Incharge will collect the information to provide a response. To facilitate an efficient response, service call will be recorded & reference number and specific details regarding the call will be issued. The matter will be investigated by a technical Support Engineer and then reported.
.
The bank should contact the Helpdesk
to report problems,with
services,
hardware. Helpdesk support may be obtained in any of the four ways listed below; i. Phone (+92 (21)-35395503-04) Phone service is available during normal business hours.
ii.
Email ([email protected]) E-mail request are processed during normal business hours. Service calls can also be sent through Fax #35395504 (during normal business hours) Walk in (8tc t tth commercial street DHA phase 2 Karachi) Walk-in service is available during normal business hours.)
iii. iv.
Escalation If the service call is not resolvedwithin the response time, other thanfixing offine, the following escalation matrix can be used; :
ESCALATION MATRIX (Region Wise)
Level-1 First complain if the call is not resolved
''within standard response time" Level-2 Second complain, if the call is attended
within "Standard Response Time" and/or the problem still unresolved even after complaininq at Level-2
Level-3
ame/Designation Phone Email
Name/Designation Phone Cell
General Manager
0333-1262637
[email protected] Noman Khan Manger operation 35395503
0333-t262639
Email
[email protected]
Name/Designation
Sabir HussainCustomer Officer
iecond complain, if the call is attended
Phone
"Standard Response Time" lnd/or the problem still unresolved :ven after complaining at Level-3
Sell
alithin
Sehar Riaz
Email
35395503
o300-2414154
[email protected]
All work caruied out on site, along with arrival and departure times, are recorded on the Certificate of Inspection sheet. The service engineer will also note down any deficiencies in the system and recommend work required to maintain full, trouble free operation. 14. The visiting technician must be qualifiedfor handling of the above presuibed
iobs. 15.
The branch will launch a complaint directly to Supplier on the given helpdesk number and accordingty supplier will issue a ticket number for necessary follow-up, while keeping in loop the Assistant Security Officer via email.
16. Supplier
will facilitate all warranty and assistanbe for the CCTV
supplied and commis sioned.
system
17.
Supplier will provide
a central point of contact/helpdesk
number for all complaints on 24/7 basis and in case the helpdesk number is not responding the supplier will provide email address for timely resolution of complaints. In addition to that sms service only for complaints will also be provided by the supplier.
Supplier at all times will have access to SNDBfor support over phone.
18.
19. Performance check list
/
service
form will be submitted to Sindh Bank on
monthly basis.
Pqment Schedule: - 100 % of the total amount of final bill of Supply & Installation of CCTI/ System Cameras at the branches will be paid within one month of invoicb submission to supplier. If the obligation of waruanty period are not met or delayed, the repair etc. requirernent on this account will be carried out by the bank & the billed omount will be deducted from the performance security/ upcoming payment due to supplier. Risk & subsequent cost to this ffict if any will be liability of the vendor and any subsequent expenses on the equipment will olso be borne by the supplier
Performance Securi$:
-
-
5% of the total tender amount of 24 upcoming branches will be retained by Sindh Bank Limited as "Performonce Security" commencing from the date of award letter till 03 months after completion/installation of all supplies/system subject to satisfactory confirmatioin by the Manager of concerned branch of SinQh Bank Limited.
will hwe the option to enforce the performance bond on happening of any one or all the following events ;
The bank
a)
b)
If
the Supplierfails to deliver the system as per agreed Schedule.
If
the supplier fails to get the system inspected by the Technical Committee during
demonstration phase. c)
If the system supplied by the Supplierfails
to
perform
qs
per bank's requirement.
In addition the bankwill have the option to cancel the tunder and offer the same to the next lowest bidder (f any).
Period of Contract:
-
This ogreement
will effect from 01/09/2016 to 01/09/2017 (one Yeor).
Notice:
- Any notice, request or consent required or permitted to be given or ria/; this agreement sholl be in writing. Any such notice, request deemed to hove been given or mode when delivered in person representotive of the Porty to whom the communicotion is to such PartY ot the given address.
tto
sholl be outhorized or when sent
A party moy change its oddress for notice by giving o )orir" to the other Porty in writing of such chonge.
-
Authori
-
ze
d
Re
prese ntotive :
Any oction required or permitted to be token, ond any document required or permitted to be executed under this ogreement by Sindh Bank or the Supplier may be token or uted by their Authorized officiols.
Toxes ond Duties:
- The Supplier ond its Personnel sholl be lioble to pay such direct or indirect toxes, duties,
fees, ond other impositions levied under the present Laws opplicoble at time of signing of contract, the amount of which is deemed to have been included in the Controct Price. Poyment shall be mode net of withholding taxes where applicoble.
Termination of Agreement by Sindh Bank:
- If
-
-
the performance of the Supplier/Item is not satisfactory this agreenrcnt can be terminated by Sindh Bank upon giving a 30 days' advance notice in writing to the Supplier. In such event the Supplier shall refund all advance money to Sindh Bank l after adjusting the cost of work done by that date. or banlerupt. insolvent becornes If the Supplier If the Supplier, in the judgment of the Sindh Bank has engaged in coruupt or fraudulent praclices in competingfor or in executing the Agreement. n the Sindh Bank, in its sole discretion and for any reason whatsoever, decided to terminate this Agreemen t. If two (2) unsatisfactory letters/emails are issued by the Bank for unsatisfactory performance to the suPPlier.
Force Majeure:
- fWrilure on the part of the parties to perforrn their obligation under the, ag'eemertt such failure is the resub clisaslers and circumstances beyond the control of the parlies.
,,ill not be considered
as default
if
of natural
calamitie-s,
Extension of Tinrc:
to this agreement, cornplete any action or the tirne during which such Party was to period equal tai*, sl4tt be extended for a unoble to perform such action as a result of Force Maieure'
- A"Wrrl"rt *ithin which Parq, suag, pursuant
Good Faith:
ihe-Parties unclertake to ctct itt goodfaith with respecl to each other's rights agreen ent and to adopt all reasonable measures to ensure lhe objectives of this agreement.
Settlement qf DisPutes : fnu Parfies agree that the c\oidance or early resolution oJ'disputes is the ossi' sntooth exeiution of the AgTeement and the success of
this
'the
-
b
settle amicably all disputes arising its interpretaliott' or connection with lhe Agreentent
shall use their best efforrs
CS
of or
ih
- If Parties fail
to amicably settle any dispute arising out of or in connection witlt the Agreentent within (10) days of commencenrcnt of such informal negotiations, the dispute shall be referred to arbitation of wo arbitrators, one to be appointed by each party, in accordance with the Arbinqtion Act, 1940. Venue of arbitralion shall be Karachi, Pakistan and proceedings of arbitration shall be conducted in English
Obligation qf the Suoolier: - The Supplier shall perform the Services and carry out theii obligations hereunder u,ith all due diligence, fficiency and economy, in accordance with generally accepted professional stondards and practices, and shall observe sotutd management practices, and employ appropriate technolog,, and safe and effective equipment, ntachinery, ntaterials and methods. The Supplier shall always act, in respect of any motter relating to this Agreement or to the Services, as faithful advisers to the Sindh Bank, and shall at all times support and safeguard the Sindh Bank legitinrute interests in arry dealing with Sub-Suppliers or third Parties. Conflict of Interest:
-
The Supplier slrull hold the Sindh Bank's interests parantourL wilhout any consideration for future work. and strictly woid conflict with other assignments or their own corporote interests.
Confidentialilv: - Except with the prior wrilten consent of the Sindh Bank, the Supplier and the Personnel shall not at any time comntunicate to any person or entity and cutfidential infornation acquired in the course of the Services, nof shall the Supplier and the Personnel make public the recommendations forntulated in the course of, result of, the Services.
Support Escalation Matrix: For timely addressing of complaints given support escalation matrix will be utilized/followed:Name/Designation
LEVEL-1 First complain if the call is not resolved "within specified response time" (24 hours)
Second
LE\rEL-2 complain, if the call
is attended
within "Specified Response Time" and not attended / or the problern still
(suooort staffl
Sabir Hussain
Landline Phone Email Cell Name/Designatiori (Regional
35395503
0300-24r4154
Head/Jvlanaser/GM)
Sehar Riaz
Landline Phone
353955034
Email
Sehar.riaz.(dsctgrouD. org
Cell Name/Designation (CEO of the firm)
0333-126263'1
Mr.Sanaullah
Landline Phone
3539ss034
Email
[email protected]
unresolved even after complaining at
Level-l (48 hours)
LEVBL-3 Third complain, if the call is attended wllnln "Dpecllreo r(esponse rrme anu not attended /or the problem still unresolved even after complaining at
Level-2
Cell
Note: Ensure that no column above is left blank
/t
*v
In witnesses hereunder both the parties have set thteir hands on the day and year above first mentioned.
,Orr** (S Name Lzw^t bnz Designation
Designation
u? - A>tu u
'9;^Jt^ Lo."(e 1fl, Address 9am-o- ai o:lra*^ Company Name
Company Natne
Starnp
l(itness:
ll/itness:
Signature Nttme
Sigtature
fr"'5lr./Mt-"^^f"^ Addiess /@
Z'
Desisntion
n4 M^dJlal&
Designation Address
az &+€-sJ
a(
Na{ra,r
9ar"q ag qldov.-
B{r-ldidG{rs^4 Ka^q^l^i
NGr.=" Sq^iA-1;$O, t..J4
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Dercffig: Aoo,3*t .
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Bathoro, distt Su.ijawal
,
-
FINANCIAL PROPOSAL Description
S.
Approximate Quantity Required Per Branch (b)
No.
(a)
Approximat e Total
Rate Per
Unit/Item
,
Total Amount
Items Required
in24 (c)
(cxd)
branches
I
IP Camera (2Mega Pixel or above)-lndoor
07
8,400.00
168
l,4l
2
IP Camera (2 Mega Pixel or above) Outdoor, IP66 (housing) compliant
0l
3,400.00
24
201,600.00
J
32GB SD Card for IP cameras
08
1,000.00
192
4
NVR Hardware with Recording & Monitoring Software and appropriate monitoring and recording software for windows platforms as explained in
0l
18,000.00
0l
-
1,200.00
192,000.00
'24
432,000.00
),000.00
24
216,000.00
01
4,000.00
24
96,000.00
0l
1,500.00
24
36,000.00
technical specifi cation 5
6
(Samsung or equivalent) inches for monitoring purpose with mouse & key board l6 Port Ethernet Layer2 Switch
LCD 18.5
7
Dummy NVR (Must appear to be functional) showing display
8
Conduit Power
& Ethemet Cabling
with connectors along rvith lnstallation and Comnrissioning of complete system
RFT
I 17.00
, 26,250
3071,250.00
(cabling
willbe measured on actual
*Total Amount
5,656,050.00
12