Transcript
The Payroll Team provides a centralised Payroll service to all Council Services, Inverclyde Leisure and Riverside Inverclyde. Payroll enquiries can be made by calling any member of the Payroll Team or by emailing
[email protected] or contact Bobby McEwan on ext. 2785 or email
[email protected] The Payroll Team are responsible for the following: •
Calculation and payment of all Salaries, Wages, Allowances and Expenses
• • •
Calculation and payment of Members’ Allowances Collection of PAYE Tax, National Insurance and Pensions Reconciliation and payment of Statutory Deductions to HM Revenue & Customs, Strathclyde Pension Fund and Scottish Public Pensions Agency Deduction of all voluntary deductions from Net Pay Issuing Payslips Issuing P60’s at Tax Year End Issuing P45’s at termination of employment Assessment of benefits and expenses for P11D purposes Administering the Council’s Car Loan Scheme Administering the Council’s Childcare Voucher Scheme Administering the Council’s Cycle to Work Scheme
• • • • • • • •
tt HR Operations provides a centralised HR service to all Council Services and under a Service Level Agreement (SLA) to Riverside Inverclyde. This includes HR advice and guidance, Health and Safety advice and guidance, Payroll Services and the Chris21/HR21 project team. The following is a list of useful email address boxes and a description of their purpose:
[email protected] Services should use this email box for the submission of payroll documentation e.g. change of circumstances, references, resignations, general queries etc.
[email protected] Services should use this email box for the submission of Request to Advertise forms
[email protected] Services should use this email box to advise HR that interviews have been set up. Allow HR to print off the interview agenda and for services to request an HR representative for attendance at interview.
[email protected] Services should use this email box for the submission of flexi adjustments/queries.
Chris21 The Chris21 team is responsible for the development, maintenance and continued support of the HR Payroll system. If support or guidance is required by a service then please contact Karen Neill, ext. 2771. Alternatively, please feel free to email:
[email protected]. Chris21 is an integrated human resources and payroll system produced by Frontier Software plc. It provides a one stop integrated approach to human resource management by using new technology. The key benefit of this system is that managers are viewing ‘real-time’ information and have the ability to create statistical data using the report designer facility. The development areas of Chris21 cover the following: •
Learning and Development
•
Recruitment and Selection
•
Health and Safety
•
Grievance and Disciplinary issues
HR21 Self Service Module for Employees HR21 is the means by which you can view your personal, post details, salary Information and print your payslip as held on the HR Payroll system. You are also able to update certain information including your name, address and emergency contact details. Security and access controls are in place to ensure you see only your own details. For information if staff are ‘locked –out’ of Chris21 or HR21 they should contact the ICT service desk at ext. 2345 where they will be asked a couple of security questions before access is restarted.
t If a Service requires the support of an HR Advisor they should contact Barbara McQuarrie, HR Manager (ext. 2845) or Laura McIntyre, HR Team Leader (ext. 2753) in the first instance. Alternatively, please feel free to email us. Our email addresses is
[email protected] The HR Operations Team can provide support and advice on the following topics: • • • • • • •
Absence management, including referrals to occupational health, counselling, physiotherapy, etc., where appropriate Investigations and discipline Grievance complaints Bullying, harassment and victimisation complaints Change management implementation advice, i.e. Service restructures/redesign/TUPE transfers, including consultation and Committee reporting requirements Consultation and negotiations with trade unions
•
• • • • • • • •
Recruitment and selection, including HR Adviser attendance at interviews, dealing with recruitment & selection complaints and secondment requirements (Admin team deal with administrative elements of R& S including placing of vacancies). Redeployment processes Retirement and voluntary severance processes including winding down and actuarial reduced pensions Terms and conditions of employment, including Council Policies and Procedures and best practice Employment legislation Corporate training courses HR project management Education Annual Staffing Exercise Assessment of Teachers’ Salaries and Accelerated Incremental Progression
t t am The Organisational Development Team is responsible for the Organisational Development Strategy and implementation through talent development, succession planning, organisational design, change management and workforce development. The majority of our policy documents and supporting templates are available on ICON under HR/Useful Forms and also within the Employee Development section. The People and Organisational Development Strategy 2017-2020 which focuses on 4 key themes which reflect best practice and our strategic priorities: • • • •
Organisational Development (Planning for the Future) Leadership, Succession Planning and Skills Development (Employees our most Valuable Resource) Employer of Choice (Continuous Improvement) Grading and Pay (Equality and Performance)
The following topics are developed on from these four key themes: •
Attendance Management
•
Equality and Diversity
•
Equality Impact Assessments
•
Succession Planning
•
Mentor Initiatives
•
New Ways of Working
•
Corporate Learning and Development
•
Leadership Development Programs
•
Council Performance Appraisal Program
•
E-Learning
•
Service Reviews and Restructures
•
Job Evaluation / Teachers Job Sizing
•
HR Policies
•
National Recruitment Portal
•
Employee Benefits (Childcare Vouchers, Cycle to Work etc.)
Allan Wilson, O.D. Manager ext. 2022 Alex Hughes, O.D. Team Leader ext. 2014
t t The Health and Safety Team provide support to all Council Services and Inverclyde Leisure. If a service requires the support of a Health and Safety Advisor they should contact, in the first instance Pauline Ramsay, Health and Safety Team Leader ext. 4723. Alternatively, please feel free to email us. Our email addresses can be found in the corporate email address book or email
[email protected]. Guidance is also available in the Health and Safety Section of ICON http://icon/health-and-safety/. The Health and Safety Team provide support and advice in the following areas: Sourcing Health and Safety Training Risk Assessment Audit and inspection Health and safety policy development and review COSHH Assessment Manual Handling Assessment Work Related Stress Fire Risk Assessment and Fire Safety Accident Investigations General health and safety advice and guidance on all areas of Health and Safety Legislation Corporate and Service Health and Safety Committees Noise and Vibration assessments Health Surveillance and Occupational Health Return to work and special needs assessments for employees
t
t Corporate communications has a corporate and central co-ordination role for all council communications, marketing, advertising, press and media (including social media) across the council. The corporate communications manager is George Barbour ext. 2385,
[email protected]. The team is made up of: Rhoda Braddick, Corporate Communications Team Leader ext. 2723 Matt Bingham, Communications Officer (Media Relations) ext. 2920 Linda Dunwoodie, Graphic Designer ext. 2492 Sheila Mulligan, Graphic Designer 18002 01475 712492 Susan Rose, Events and Communications Officer, ext. 2032 Carol Craig-Mcdonald, Complaints Officer, ext. 2725
