Transcript
ODISHA TOURISM DEVELOPMENT CORPORATION LIMITED ( A Government of Odisha Undertaking ) Panthanivas (Old Block), Lewis Road, Bhubaneswar---751014. TENDER CALL NOTICE FOR ORGANIZATION OF KALINGA INTERNATIONAL BUDDHIST CONFERENCE – 2017. No. BP-II/2016-17/OTDC
Dt. 28.03.2017
On behalf of Department of Tourism, Govt. of Odisha, Odisha Tourism Development Corporation is going to organize Kalinga International Buddhist Conference from 10th to 12th April, 2017. Offers are invited from reputed firms/ agencies having experience and expertise in organizing similar events. Offers should be submitted in two bids— Technical Bid’’ with required documents and ‘’Financial Bid’’ in the prescribed format. The tender paper will be received up to 02.00 PM of 03.04.2017 at OTDC Head Office by Speed post/ Registered post/ in Tender Box in office only. OTDC Ltd. will not be held responsible for any postal delay. Technical Bids will be opened first on the same day at 3.30 P.M. followed by opening of Financial Bids of those who will fulfill the Eligibility Criteria of Technical bid. The tenderers or their authorized representatives may remain
present during
opening of the bids. The covers should be sealed and super- scribed in bold letters “Technical Bid’’ or “Financial Bid’’ for “Kalinga International Buddhist Conference”. The Authority reserves the right to reject any or all offers without assigning any reason thereof & is not under any obligation to accept the lowest offer. Eligibility Criteria
Documents required for Pre- qualification
1. Experience in making such arrangement for similar event for any Govt./Semi Govt./Corporate Office/ Any other reputed organization. (individual work order not less than Rs5.00lakh ) 2. Minimum average annual Turnover for similar work not less than Rs.10 .00 lakhs during last 3years.
1.EMD of Rs.10,000/-in shape of D.D. drawn on any nationalized Bank in favour of Managing Director, OTDC Ltd. 2. Copy of valid Service Tax Registration Certificate. 3. Participation fee (non-refundable) of Rs. 3000/- in shape of DD drawn in favour of M.D. OTDC. 4.Copy of the profit & Loss A/C certified by the Chartered Accountant confirming the annual turnover of last 3years ending on 31.3.2016. 5.Copy of the work order confirming execution of similar work not less than Rs5.00lakh. 6. Copy of the PAN/TAN.
Superintending Engineer
ORGANIZATION OF KALINGA INTERNATIONAL BUDDHIST CONFERENCE – 2017. A- VENUE – CONVENTION HALL AT UDAYGIRI, JAJPUR, DATE: 10.04.2017 (08.00 AM) Sl. No 1
2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
19 20 21 22 23
24 25 26 27 28 29 30 31
ITEM Conference Hall Decoration Construction of wooden stage (inside the Convention Hall) of size 40’-0”x20’-0”x 1’-6” covered with New Red Carpet with required steps. Stage Back Drop – 40’-0” x 10’-0” (Theme Based), Wings & Podium Flower decoration of Stage, Back drop & Hall Flower Bouquet 20’-0” height GI/MS pipe Flag Post with Flags 43”/43” LED TV with pedestal Stands Theme based Iron frame Standies with req. size base(3’-0” x 6’-0”) White cloth walling with batten & Bamboo/Iron frame (Ht8’-0”) Applique Garden Umbrella Applique Small Lamp Shed (Without Light) Applique long Lamp Shed (Without Light) Theme Based Box type Road Crossing Gate with flower decoration. Main Entry Gate (3-D) with flower Decoration (Without Flex) High Quality Audio, PA & Conference Sound System (Minimum – 10Nos. Microphone with reputed brand ) Theme Based designed Registration & Reception Counters (10’-0” x 10’-0”) with 6 Nos. Chairs, Tables, Pedestal Fans Parking Management & Security – 10Nos 125KVA DG with fuel (Minimum 12Hrs running ) Hostesses (Female with traditional Dress) Inaugural Arrangement Clay Flower Pots/Decorative Plants Synthetic Carpeting Pedestal Fan Construction of temporary Air Conditioned Dining Hall of 4000Sft with 3 Nos. Partitions with 2Ton capcity Air Conditioners-20 Nos, wooden platform with suitable walling, decorative ceiling
Unit
Quantity
Sft
800.00
Each Set
1
Each Set Nos. Nos. Nos. Nos.
1 20 20 6 20
Sft.
3000.00
Nos. Nos. Nos. Nos.
20 200 200 4
Nos.
1
Set
1
Set
2
Days Days 3 Days LS Nos. Sft Nos.
2 1 4 Persons LS 200 8000.00 20
Sft
4000
Food Counter (for 15 Items) Set Banquet Chair with Cover Nos. Round Table with frill Cover Nos. Plastic Chair Nos. Site Clearance & Levelling the site LS 3 Seater Sofa With Cover & tea poy Nos. Ceiling Fan Nos. Light arrangement for the Dining hall (Only day time) LS Rupees____________________________________________________ _______________________________only
Amount (in Rs.)
3 100 10 200 5 40
Total Signature of the tenderer
B. CULTURAL PROGRAMME – VENUE – UTKAL MANDAP, BHUBANESWAR, DATE : 10.04.2017 (6.00 PM) 1 2
LED display Panel of size 20’ X10’ with cabling, staging including With USB Port complete Box Type Gate
Nos. Nos.
1 1
3 4 5 6 7
3 Seater Steel Sofa with Clean White Towel 2 Seater Steel Sofa with Clean White Towel Banquet Chair with Cover Synthetic Carpeting Applique Garden Umbrella
Nos Nos Nos. Sft Nos.
20 20 400 2000 5
8 9
Flower Decoration of Stage & Gate for 1 day Flower Bouquet Stage Light:
LS Nos.
LS 10
10
Nos.
60
11
PAR—64 1kw ( OSRAM, Sylvania or GE Bulb only) (Bulb-60 ,61&62) Multi 20 with barn doors
Nos.
2
12
HMI Moving Head
13 14 15
Sparki Smoke machine as per requirement Jumbo Strobe Light
Nos. Nos. Nos. Nos.
4 12 2 2
16
LED Par RGBW 3W
Nos.
30
17
City Color
Nos.
2
18
Table Lamp for Musicians
19 20
Profile Light with Gobo ( 56/36/ 19degree) Haze Machine with fan
Nos. Nos. Nos.
5 8 2
21
Operating Console more than 48 channels for par and other lights ( Avolite Pearl 2010) or ( zero 88 ) with programmer. Appropriate DMX operating console for LED Par. Appropriate DMX operating console for Sparki and moving Head. Necessary colour filters and light stands. N.B: One operating console of above mentioned specification should be kept as back up for any exigencies. Soundless Generator 125 KVA with fuel (1nos. for stage light. The Generator will operate from 5.00 P.M. for 10.00PM. III phase changeover
22
23
LS
1
Nos.
1
Nos.
2
Nos.
6
Nos.
10
Nos.
4
Stage Sound 24 25 26
JBL—SRX 725 Speakers with 2nos. of QSC Power Amplifier (1200 watt RKS) JBL—JRX 125 Speakers with 3nos. of QSC Power Amplifier ( 1000 watt RMS) Sub Woofer ( Brass Bin ) with 1 no of QSC power Amplifier (2000watt RMS )
Signature of the tenderer
27 28 29 30 31 32 33 34 35 36
37 38 39 40 41 42 43
Peavey Stage Monitor with matching amplifier ( Philips/ Sunodyne ) 500Watt RMS Microphones (Shure/ AKG/ Senheiser ) (Model No.57 & 58 ) Cordless Microphones ( Shure/ AKG/ Senheiser ) Effect Processor Yamaha SPX 2000 Equalizer Peavey—215/DBX 231 Peavey Cross Over Sound craft Mixer ( Yamaha/ Mackie ) (32 Channels) Microphone Stands ( Clean) Snake Cable Feedback Monitor/ Stage Light arrangement with frame by the side of the stage with wooden/ pipe frame so that nothing is placed on the stage itself. CD/DVD Player ( Sony/ Philips ) Soundless Generator 62.5KVA with fuel Inear Earphone with amplifier Illumination Metal Halide 400W colour & white Halogen (500W)
Nos.
6
Nos.
10
Nos. PCs Nos. No. No. Nos. JOB
2 1 2 1 1 25 1
Nos.
4
Nos. Nos. Nos.
2 1 10
Nos.
Nos. LED Litchu light Blue/ Green/ White Chain LED belt Light ( in different Colours) Rmt Rupees___________________________________________________ ________________________________only
30 10 500 100
Total
C. CHANTING PROGRAMME – VENUE – SHANTI STUPA, DHAULI, BBSR, DATE : 11.04.2017 AT 06.00AM 1
Synthetic Carpeting
Sft
2
Sound System (Minimum 4 Nos. Box, Amplifier & 25Nos. Microphones) Signages
Set
Theme based Iron frame Standies with req. size base(3’0” x 6’-0”) 20’-0” height GI/MS pipe Flag Post with Flags
Nos.
3 4 5
2000 1 200
Sft
Nos Rupees___________________________________________________ ________________________________only
20 20
Total
D. VALEDICTORY FUNCTION – VENUE – HOTEL MAYFAIR CONVENTION HALL, BBSR, DATE : 12.04.2017
(Evening) 1
3-D Box type Gate
Nos.
1
2
Theme based Iron frame Standies with req. size base(3’0” x 6’-0”)
Nos.
30
Rupees___________________________________________________ ________________________________only GRAND TOTAL (A + B + C + D )
:
Total Rs.____________________
RUPEES __________________________________________________________________________ONLY. Taxes extra as applicable.
Signature of the tenderer
N.B: 1. 2. 3. 4. 5. 6. 7.
8. 9.
10.
11. 12.
13.
All the programme, trial & testing and decoration lighting shall be run on Generator. All rates are quoted for the full period including Stage Light & Sound and other arrangements inclusive of trial testing, transportation, dismantling and cleaning of site but exclusive of taxes. The Generators will operate during the entire event. The stage Light section will be controlled by the Event Management’s operator. The stage Sound arrangements will be monitored by the Event Management’s operator. Main cables and wires, colour filters, Speaker Stands, Switch Board and Stabilizer and other accessories shall be provided as per requirement without any extra charge. Proper communication systems through walky talky or otherwise among light operator, follow spot operator, sound operator, stage coordinator, light designer, sound specialist etc will be provided by the tenderer. Sufficient manpower shall be stationed at the venue during the programme hours for coordination and trouble shooting. The successful bidder shall arrange clearance from the Electrical Inspector if required at his/her own cost used during the event period without fail. The successful bidder shall produce list of equipments and work done each day at the end of the programme and get it signed from the concern J.E. (Civil), J.E.( electrical) and Officer-in-charge of the event. The authority reserves the right to increase or decrease the scope of work as per the site requirement in which case, payment shall be made only on the actual work done on unit rate basis. Terms of payment: Payment will be released within 15days from the completion of the event. Time line for execution of the work:The site shall be handed over after completion of all work to the site engineer at lest before 24 Hrs of the actual event. Penalty clause:OTDC can execute partly/ fully the work through other agency/ firm and deduct the cost from the amount due to the agency including forfeiting the EMD and the cancelation of work order in case the agency fail to deliver the site.
14.
All legal and labour compliances, maintenance of law and order and fire protection measures in consultation with local and statutory authorities will be the responsible of the Successful bidder.
15.
The successful bidder shall be responsible for loss or damage to properties and assets of OTDC or DOT in case of any untoward incidents.
Signature of the tenderer
