Paper To Pdf

Transcript

COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. So ... you’re ready to convert? Y ou may be asking yourself a few questions right now: Will all PDF files allow me to search for specific terms in my document? Will I be able to retain my color images and keep the file size down? What if my originals are very delicate? OK, not so fast. Every project is unique, including yours. This self-guided tour of the Document Solutions, Inc. PDF conversion process will give you the information you need to make informed, cost-effective decisions about your conversion work. CONTINUE VIEW TABLE OF CONTENTS (i.e., SKIP THE TOUR) COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. Paper to PDF: 3 basic types Formatted Text & Graphics Searchable Image Image DSI has developed several enhancements to these basic types. The particulars of your application — i.e., what you want your PDF files to accomplish — will tend to affect your choice of PDF file type, image treatment and interactivity. CONTINUE COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. Issues and Considerations The different types of PDF files have radically different attributes, not to mention conversion costs. There are a few key points to consider when making your decision. We ask all of our clients the same basic set of questions: BANDWIDTH: How will your PDF files be accessed and used: network or locally (hard-drive or CD-ROM)? If the files are to be accessed over a network, is it a high-speed LAN, a WAN, high-speed internet connection, or does the end-user use a modem? Are the users in the same building, or around the world? Intranet speeds allow all PDF types, while modem or international access tends to imply PDF/Formatted Text and Graphics for all but the smallest documents. TEXT SEARCHABILITY: Do you want to be able to search the text of your files for words or phrases? If so, PDF/Image will not do. You must choose between PDF/Searchable Image and PDF/Formatted Text and Graphics. CONTINUE COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. Issues and Considerations COLOR OR HALF-TONE IMAGES AND COLORED TEXT: Do your documents include color images, photographs, charts, or other graphics where color or halftone information is essential? While DSI is expert at preserving this information with a minimum file-size penalty, each color image can still “weigh” as much as 50 pages of text! PDF/FT&G might be the way to go, but PDF/MultiResolution Image and Searchable Image files are often a cost-effective option! DOCUMENT SIZE: Are your documents typically more than 100 pages in length? It’s an “obvious” point that's often missed, but file sizes do vary with the length of the document! A 100-page Searchable Image file can easily top 10 MB in size, making it virtually useless at less than intranet speeds, and limits CD-ROM capacity to as few as 7,000 pages. CONTINUE COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. Select a Conversion Option Q: What's all this about “types” of PDF files? All I know is that I need PDFs! A: The various PDF file types address different needs and budgets. DSI will work with you to select the optimal costeffective conversion option for your project. PDF/ FORMATTED TEXT & GRAPHICS PDF/ FORMATTED TEXT & GRAPHICS — BROCHURE GRADE PDF/ SEARCHABLE IMAGE PDF/ MULTIRESOLUTION SEARCHABLE IMAGE PDF/ IMAGE PDF/ MULTIRESOLUTION IMAGE FILE TYPE COMPARISON CONTACT DSI COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. Fonts and layout are matched to the original document In file-size per page terms, “FT&G” files are competitive with HTML, so they are the obvious choice for low-bandwidth applications. Combined with byte-range serving capability, these files are by far the most bandwidth-efficient paper-to-PDF solution. However, specific refinements in the conversion process can affect file size by a factor of 5 or more. Selecting a reputable vendor and a precise, well-defined conversion method will assure small file size and top file performance. DSI offers 6 grades of Formatted Text and Graphics conversion to suit every application and budget. Now ... if you're looking for the ULTIMATE in PDF from paper ... check out our Brochure Grade conversions! FEATURES & APPLICATIONS COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. COMPARE WITH OTHER FILE TYPES CONVERSION MENU FEATURES: • • • • • All copy (including in-diagram copy) converted to formatted text All graphic elements precisely preserved Page layout replicated Text Accuracy up to 99.995% Colored text and shaded boxes reproduced • Small files — 4–6kb per page for simple documents • Ideal for Web applications, especially where slow connection speeds are a factor • Excellent print performance • Re-issuance of trade, academic and noncommercial publications on CD-ROM H i g h - va l u e l e g a c y a n d r e s e a r ch documents CD-ROM development for discs containing more than 10,000 pages MAIN APPLICATIONS • • • Web Site content, especially for sites with international or consumer access Instruction, Installation and Technical Manuals, Parts Lists, Catalogs, Specification Sheets, for electronic distribution and reprint Low cost alternative to bring existing marketing materials on-line COMPARE WITH OTHER FILE TYPES COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. • • CONVERSION MENU BACK The highest available degree of paper to PDF conversion, PDF/Formatted Text & Graphics Brochure Grade is our flagship PDF conversion product. Suitable for reprint purposes on high-end digital output devices, Brochure Grade conversions feature certain enhancements: • Color and grayscale images are optimized for clarity and minimal file size before reassembly on the page • Where possible, vector graphics are generated to replace bitmap graphics for a smaller file size and the cleanest-possible appearance, as well as enhanced screen and print performance • Fonts are matched to Adobe PostScript Type 1 fonts • All text down to 4 point is converted • Text is guaranteed 100% accurate • Individual images are enhanced and tailored to the specific application • Brochure Grade conversions are backed by DSI’s unique Total Quality Guarantee. FEATURES & APPLICATIONS COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. COMPARE WITH OTHER FILE TYPES CONVERSION MENU FEATURES: • • • • • • All copy (including in-diagram and ingraphic text) converted to font-matched formatted text All graphic elements precisely recreated as vector graphics Color and grayscale graphics preserved Page layout precisely replicated Text guaranteed 100% accurate Colored text, shaded boxes reproduced • • • • • • Compact, “glossy” files represent the pinnacle of conversion technique Table and diagram grid-lines converted to vectors Best suited to Web applications Best performance on older/slower machines Best print performance Files fully optimized for byteserving from a Web Server MAIN APPLICATIONS: • • • • Catalogs, brochures Product literature Engineering documents Technical Manuals & Documentation COMPARE WITH OTHER FILE TYPES COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. • • • Historical documents Electronic document templates Web Site/Intranet content CONVERSION MENU BACK Text resulting from an OCR (Optical Character Recognition) process may be “bonded” to the originating image to create PDF/Searchable Image files. A text search of this file will result in “highlighting” of the corresponding portion of the image when matching text is located. “Ex Machina”* OCR processing depends on many factors, but this “raw” conversion is accurate enough for many applications. DSI can provide estimates on likely “Ex Machina" accuracy, usually greater than 99% and frequently exceeding 99.5%. Samples are required! For clients demanding higher accuracy rates, DSI will “clean” the OCR output. This process is often vital for documents containing italicized characters and small text, or for poor-quality original documents. OCR-processed text is bonded to the visible page image to create a searchable file. PDF Searchable Image files may be further upgraded with color and grayscale to MultiResolution PDF Searchable Image files! * “Ex Machina” — “From the Machine” (i.e., without human correction) FEATURES & APPLICATIONS COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. COMPARE WITH OTHER FILE TYPES CONVERSION MENU FEATURES: • • • • • • Full-page image ensures total fidelity to monochrome (black & white) paper documents Full-text searchability Text may optionally be corrected to 99.995% accuracy Page images retained at 300 or 200 dpi May be mixed from page to page with PDF Formatted Text & Graphics Highly cost-effective for material not intended for the Internet MAIN APPLICATIONS: • • • • • Publications & documents requiring total fidelity to the paper original Low cost electronic publishing of legacy/historical materials Advertising and promotional materials Academic journals • Legal documents Newspapers • Research materials COMPARE WITH OTHER FILE TYPES COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. CONVERSION MENU BACK 24-bit, 144-dpi color image DSI's MultiResolution PDF/Searchable Image (MRSI) is a process available only from Document Solutions. Our proprietary MRSI technique means page images including BOTH monochrome (black and white) and color or grayscale images. The result: • Dramatically smaller files. Most imaging bureaus deliver color by the page, not the image. Full-page color scans mean huge files and, often, inferior resolution and image quality due to the sacrifices made to keep the file size down. With DSI’s small MultiResolution files, your bandwidth, disc size and end-user frustrations are eliminated! • Dramatically superior text quality. Since the text area of the image is rendered in higher resolutions and with lossless compression, onscreen and printed text quality is vastly superior in MultiResolution files. • On-screen and print performance is greatly improved, especially on older machines. MultiResolution PDF/Searchable Image files are simply the most costeffective way to place legacy materials with color, grayscale or photographic content on the Web! FEATURES & APPLICATIONS COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. COMPARE WITH OTHER FILE TYPES 8-bit, 200dpi grayscale image 1-bit, 300-dpi monochrome image. Text is fully searchable CONVERSION MENU FEATURES: • • • • • • Full-page bi-tonal image and color or grayscale image zones ensures total fidelity to graphically rich paper documents Full-text searchability Reasonable cost with high text accuracy Text may be corrected for search-term accuracy Color and grayscale images from the original page are represented at color depths up to 36 bit and up to 1200 dpi resolution Bitonal (black and white) data represented at 200, 300 or 600 dpi MAIN APPLICATIONS: • • • • • Publications & documents requiring total fidelity to the paper original Low cost electronic publishing of legacy/historical materials Advertising and promotional materials Academic journals • Legal documents Newspapers • Research materials COMPARE WITH OTHER FILE TYPES COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. CONVERSION MENU BACK Almost any image file may be converted to confer the unique advantages of PDF. DSI specializes in the conversion of document page-images, but we handle everything from a bitmap to a Zipcompressed TIFF. Thus processed, image files (photographs, page images, EPS art, etc.) may be bookmarked and thumbnails may be created. DSI can also generate index and meta data to facilitate your application. PDF/Image format files are moderate in size, typically around 40-60k per page at 300 dpi and 30-50k per page at 200 dpi. FEATURES & APPLICATIONS COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. COMPARE WITH OTHER FILE TYPES CONVERSION MENU FEATURES • • • • Files are retrieved via document indexes Full-page images are typically retained at 200 or 300 dpi. Resolutions of 600 dpi and higher are available. Total fidelity to the original paper document is assured Highly cost-effective for document storage and reference MAIN APPLICATIONS • • • Document storage and archiving Research/reference materials where text-searchability is not required Print or Fax On Demand COMPARE WITH OTHER FILE TYPES COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. CONVERSION MENU BACK 24-bit, 144-dpi color image DSI pioneered the MultiResolution Image process. Our proprietary technique means page images including BOTH monochrome (black and white) and color or grayscale images. THE RESULT: • Dramatically smaller files. Most imaging bureaus deliver color by the page, not the image. Full-page color scans mean huge files and, often, inferior resolution and image quality due to the sacrifices made to keep the file size down. With DSI’s small MultiResolution files, your bandwidth, disc size and end-user frustrations are eliminated! • Dramatically superior text quality. Since the text area of the image is rendered in higher resolutions and with lossless compression, onscreen and printed text quality is vastly superior in MultiResolution files. On-screen and print performance is greatly improved, especially on older machines. If you need full-text searchability, you need PDF/MultiResolution Searchable Image. FEATURES & APPLICATIONS COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. COMPARE WITH OTHER FILE TYPES 8-bit, 200-dpi grayscale image 1-bit, 300-dpi monochrome image CONVERSION MENU FEATURES • Color and grayscale images are inserted into monochrome (black and white) PDF/Image files for the ultimate in appearance and performance! This unique conversion product allows retention of color and grayscale images at any desired resolution and compression, dramatically improving overall file size compared to alternative processes. • Full-page monochrome image with color or grayscale image zones ensures total fidelity to graphically rich paper documents • Page images retained at 300 or 200 dpi MAIN APPLICATIONS • • • • • General business imaging with a color-retention requirement Publications & other documents requiring total graphical fidelity to the paper original Low cost electronic publishing of legacy/historical materials Advertising and promotional materials Academic journals • Research materials • Lab notebooks COMPARE WITH OTHER FILE TYPES COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. CONVERSION MENU BACK File Type Comparison FULL-PAGE IMAGE MULTIRESOLUTION FORMATTED TEXT & GRAPHICS Brochure Other Grade Types Searchable Image Image Searchable Image Image ✔ ✕ ✔ ✕ ✔ ✔ 98%99.995% N/A 9899.995% N/A 100% 99.9599.995% ✕ ✕ ✔ ✔ ✔ ✔ 60-110k 30-70k 60-110k + Image Zones 30-70k + Image Zones 2-20k Lowest size/data ratio 3-20k Depends on graphics ≥ 4 point > 6 point Basic Vectors ✔ Limited Complex Vectors ✔ ✕ ATTRIBUTE Text Searchability Text Accuracy Color images File Size per page FT&G CONVERSION Estimates are based on project specifics and are available on request. CONTACT DSI COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC. Formatted Text CONVERSION MENU Contact Us DOCUMENT SOLUTIONS DOCUMENT SOLUTIONS, INC. 1611 Telegraph Ave., Suite 1010, Oakland, CA 94612 Telephone (510) 986-0250 Fax (510) 986-0636 [email protected] http://www.document-solutions.com COPYRIGHT ©2000 DOCUMENT SOLUTIONS, INC.