Paperjet 200

Transcript

PaperJet 200 25/10/99 6:39 pm Page 1 Edition 1.4 – 25th October ’99 PaperJet 200 Low cost plain paper fax User Guide Key features-209 x 210-Foldout 25/10/99 6:49 pm Page 1 Edition 1.4 – 25th October ’99 Key features Inkjet printing With high-capacity, easy-to-replace ink cartridges. 14.4kbps speed Polling You can set your machine to retrieve a document from another fax or store a document in your PaperJet 200’s memory for another machine to retrieve. Faster faxing speed saves time and can mean cheaper fax calls. SIM Card Helping to prevent you ever running out of ink, your PaperJet 200 tells you when it’s time to buy another ink cartridge. Each cartridge comes with its own SIM Card. This is installed along with the cartridge and when the level of ink gets low, you get a warning message. 5 one-touch buttons and 20 number directory Delayed sending You can set a fax to be sent at a later time – for example to take advantage of cheaper call rates or to correspond with another country’s time zone. Built-in answering machine MESSAGES Automatic recognition of fax or voice calls. Remote access allows you to pick up messages when away from your machine. Call screening to check who’s calling before you answer. You can store a name, phone number and fax number under each location. If a document is loaded, the fax number is automatically dialled. If no document is loaded, the phone number is dialled. Please open this page for an ‘at a glance’ guide to your PaperJet 200. PaperJet 200 DPS foldout 25/10/99 6:52 pm Page 1 Edition 1.4 – 25th October ’99 Edition 1.4 – 25th October ’99 At a glance Paper tray Holds up to 50 sheets of A4 paper. See page 8 Paper tray lever Display Push back to insert more paper, then pull forward. See page 8 Alarm light Comes on – and alarm tone sounds – if there is a problem. Switch off by pressing the STOP button. Automatic document feeder Place documents to be sent (up to 5 sheets) with text face down. Memory light Comes on when documents have been stored in the memory. Set the document face down, and feed it from above. Align the document guides on the width of the document. Resolution 䊴 䊳 (Cursor buttons) Lets you select options from each function. Maximum 5 sheets Adjusts the resolution of documents to be faxed or copied. See page 28 PaperJet 200 Keypad For dialling and programming. Redial/Pause Function Redials the last number. Inserts a pause into a number. See page 15 Lets you access the range of functions when followed by a number 1-8. Recall/Access Used when connected to a switchboard. Recall is also used on exchange lines. See pages 34 Stop Mode Switches between answering modes. See page 11 1 Monitor Switches on loudspeaker to enable handsfree dialling. Light comes on when in handsfree mode. See page 14 LED Start/Copy Press to start faxing or copying. Also confirms settings you make on the machine. Stops the current function or cancels an error and returns the machine to standby. Answering machine-Foldout 25/10/99 6:53 pm Page 1 Edition 6 – 20 August ’99 Answering machine Delete Delete messages. See page 23 One-touch labels Use for writing the names of your contacts stored under the one-touch buttons. Skip Lets you skip forward through your messages. See page 23 Play Lets you play back recorded messages and memos. See page 23 One-touch buttons Store phone and/or fax numbers for up to five names and then contact at the touch of a button. See pages 12, 13 OGM/Memo Directory Lets you store up to 20 names together with phone and/or fax numbers in the directory memory. See page 14 2 Used to record your personal outgoing messages. See page 22 Lets you record a memo. See page 23 PaperJet 200 25/10/99 6:39 pm Page 2 Edition 1.4 – 25th October ’99 PaperJet 200 25/10/99 6:39 pm Page 3 Edition 1.4 – 25th October ’99 In this guide At a glance Introduction Unpacking your PaperJet 200 For your records Safety instructions Setting up Using your PaperJet 200 Set the fax operation mode Storing names and numbers Making calls Receiving calls Sending faxes Delayed faxing Receiving faxes Polling Copying Answering machine Outgoing messages Incoming messages and memos Other features Remote access Optional settings Resolution and contrast Ringer Size Print-outs and reports Connecting to a switchboard Other features Help and advice Jams Replacing the ink cartridge Error messages 1 4 4 4 5 6 11 11 12 14 16 16 18 18 20 21 22 22 23 24 26 28 28 29 30 31 34 35 37 37 37 39 Technical information 41 Technical specification 43 Index 44 3 PaperJet 200 25/10/99 6:39 pm Page 4 Edition 1.4 – 25th October ’99 Introduction Your PaperJet 200 has been designed for ease of use and made to the high standards set by BT. Unpacking your PaperJet 200 If anything is missing, please contact your place of purchase immediately. For your records Date of purchase: Place of purchase: • PaperJet 200 Serial number (on the underside of the fax machine base): INTRODUCTION • Document support Purchase price: • Handset For warranty purposes, proof of purchase is required, so please keep your receipt. • Handset cord Customer Helpline • Telephone line cord • Ink cartridge with SIM Card • Mains lead 4 If you have any problems with your PaperJet 200, call the BT Helpline on 0845 074 0750. PaperJet 200 25/10/99 6:39 pm Page 5 Edition 1.4 – 25th October ’99 Safety instructions • Use only the mains lead supplied. • There is a slight chance that your machine could be damaged by an electrical storm. We recommend that you unplug your PaperJet 200 from the mains power and telephone line socket during such storms. • Do not obstruct any of the ventilation holes on your machine. Allow a free flow of air to all surfaces. • Avoid placing your machine in humid conditions or in direct sunlight. Don’t install it close to radiators or air conditioning outlets or in excessively warm, humid or dusty places. Cleaning Use a soft cloth dampened with water or diluted washing-up liquid to wipe the outside. Never use a dry cloth as this may cause a static shock. 5 PaperJet 200 25/10/99 6:39 pm Page 6 Edition 1.4 – 25th October ’99 Setting up Follow these steps to set up your PaperJet 200. Plan the location of your PaperJet 200 the telephone line cord into 2 Plug the socket marked at the back of the fax Situate your PaperJet 200 close enough to the phone and mains power sockets so that the cables will reach. Do not stand it on carpets or other similar surfaces that generate fibres. SETTING UP 1 Connect the handset The handset cord has the same plug at each end. Plug one end of the handset cord into the handset. the other end of the 3 Connect telephone line cord into the telephone socket If you do not have a modern phone socket, call Freephone 0800 800 150 and ask for a BT engineer to come and fit the correct socket. This is a chargeable service. Plug the other end into the socket marked with a handset on the underside of machine and thread the cord through the channel. Place the handset on the hook. 6 PaperJet 200 25/10/99 6:39 pm Page 7 Edition 1.4 – 25th October ’99 4 Plug the mains lead into the back of the machine Switch should be OFF for safety while you plug in. Slide the feeder support into the slots on top of the machine making sure that the wire pins are facing forward as shown. SETTING UP the other of the mainsinto mainsend power adaptor 5 4 Plug lead intosocket the wall socket and the wall and switch on switch on 6 Attach the document feeder support 7 Install the ink cartridge and SIM Card Open the front cover. The display shows INITIALIZING and then NO INK. Then the alarm flashes. 7 PaperJet 200 25/10/99 6:39 pm Page 8 Edition 1.4 – 25th October ’99 Remove the tape from the cartridge nozzle. Be careful not to touch the nozzle or the electrical contacts. Paper sizes and types The paper tray holds up to 50 sheets of 60-90gsm plain paper at sizes A4 and Letter. You can also load thicker paper up to 157gsm including inkjet OHP transparencies. 8 Load plain paper SETTING UP 1 Slide the cartridge into place. 2 Push forward until you hear it click. Pull up the paper support. 1 2 Pop the SIM card out of its holder and then insert the SIM card. Push the lever on the right-hand side of the paper tray towards the back of the machine. When first using the machine, remove foam transportation protection pieces situated on either side of the paper tray. (You may need to push the back plate of the paper tray towards the back of the machine at the same time you pull away the foam protection pieces.) 1 Insert up to 50 sheets of paper, aligning on the right-hand side and making sure it touches the bottom of the automatic sheet feeder. Make sure the paper stays behind the small guider on the left-hand side. Close the cover. The display shows ADD PAPER. 8 PaperJet 200 25/10/99 6:39 pm Page 9 Edition 1.4 – 25th October ’99 Using the keypad to enter names 2 You can enter a name of up to 20 characters. For example, to enter the name JOHN: 1 • Press the 5 button until the display shows J . • Press the 6 button until the display shows O . 3 2 Adjust the paper guide to fit the width of the paper. 3 Pull the paper tray lever towards the front of the machine. The paper is held in place. 9 Enter your name and fax number • Press the 4 button until the display shows H . • Press the 6 button until the display shows N . If you make a mistake, use the 䊴 button to move the cursor back a space and enter the correct letter. To enter a space, press the 䊳 button. This moves the cursor to the right. To replace a character with a blank space press 1. Press the buttons in the order shown Display shows FUNCTION 1-8. Display shows USER SET UP. Display shows first option CLOCK ADJUSTMENT. To display EDIT HEADER. Display shows ENTER NAME. To clear the default setting “PAPERJET 200”. KEYPAD Enter your name. SETTING UP Your PaperJet 200 will include your name and number on the top of each fax you send. This is your Sender ID HEADER. Display shows ENTER NUMBER. KEYPAD Enter your fax number. (You can enter up to 20 digits. If entering an international code, press the ✱ button to put a + sign before the first digit.) To confirm. Display will show the next option PBX SELECTION. To return to standby. Please note Each fax you send will be printed with your name, date and time, fax number and page number at the top of each page. You have the option of switching it off. See page 31. 9 PaperJet 200 25/10/99 6:39 pm Page 10 Edition 1.4 – 25th October ’99 10 Set the date and time Press the buttons in the order shown When your fax is not being used, the display shows the date and time. It will also print the date and time at the very top of each fax you send. Display shows FUNCTION 1-8. Display shows USER SET UP. Display shows CLOCK ADJUSTMENT. Display shows 00/00/1998 00:00. SETTING UP KEYPAD Enter the date and time Using the keypad to enter the date and time Use the keypad to enter the date e.g., 12th June 1999 = 12/06/1999. Enter the time using the 24-hour clock e.g., 9.30am = 0930, 3.30pm = 1530. If you make a mistake, use the 䊴 䊳 buttons to move the cursor to the number to be corrected and enter the correct number. To confirm the setting displayed. Display shows next option RING COUNT FAX. To return to standby. 10 PaperJet 200 25/10/99 6:39 pm Page 11 Edition 1.4 – 25th October ’99 Using your PaperJet 200 Set the fax operation mode You can set your PaperJet 200 to work manually, automatically or with an answer machine. To set the mode Use the MODE button to set your PaperJet 200 to work the way you want. FAX Your machine automatically answers incoming calls as faxes. This mode is used if you want your PaperJet 200 to receive all calls as fax messages. AUTO Use this setting if you want your machine to answer fax and voice calls automatically. Your machine answers all calls after one ring and checks for fax tones. If none are detected, it is a phone call. Your caller is put on hold, the display shows LIFT HANDSET and the machine rings again (please note that only the PaperJet 200 machine will ring, other phones on the same line will not ring in AUTO mode). TAD Use this setting if you wish to use the answering machine. Your answering machine answers all calls. If the PaperJet 200 detects fax tones, it will stop the answering machine and receive the fax call automatically. USING Press the MODE button until the display shows the setting you want. If you do not lift the handset before the ringing stops, your PaperJet 200 will attempt to answer the call as an incoming fax. TEL Use this setting if you want your PaperJet 200 to act as a telephone – faxes are not received automatically. You must answer each call by lifting the handset. If you hear fax tones, (a beep every 3 seconds) press the START button and replace the handset to begin receiving the fax. 11 PaperJet 200 25/10/99 6:39 pm Page 12 Edition 1.4 – 25th October ’99 Name and number directory You can store up to 20 names, in alphabetical order, along with their associated fax and telephone numbers. The names can be recalled to the display for dialling. If you’re making a phone call, the telephone number is dialled: if you have inserted a document ready to send, the fax number is dialled. Storing names and numbers in the one-touch and directory memories 5-number memory (one-touch) You can store your most frequently dialled numbers under the 5 ‘one-touch’ memory buttons. Names can be stored along with their associated fax and telephone numbers under each button. If you’re making a phone call, the telephone number is dialled: if you place a document in the auto document feeder, the fax number is automatically dialled. Characters available on your PaperJet 200 You can enter various letters and symbols using the keypad. Each consecutive press of the buttons will display the following characters. (See table below and ‘Using the keypad to enter names’ on page 13.) USING Characters displayed under each button No. of presses 1 2 3 4 5 6 7 8 12 . : 1 / + & A B C 2 . .. . A Æ D E F 3 G H I 4 J K L 5 M N O 6 Ö Ñ Ø P Q R S 7 T U V 8 ü W X Y Z 9 0 Ç PaperJet 200 25/10/99 6:39 pm Page 13 Edition 1.4 – 25th October ’99 Display shows FUNCTION 1-8. Using the keypad to enter names Display shows ONE-TOUCH. See table on page 12. Display shows 1: (or the first one-touch location available). Press the buttons in the order shown For example to enter the name JOHN: eg. Press the 5 button until the display shows J. Press the 6 button until the display shows O. Display shows ENTER NAME then the one-touch button you have selected. KEYPAD Press the 4 button until the display shows H. Press the 6 button until the display shows N. KEYPAD Enter the fax number. USING To store a one-touch memory Enter the name. (See ‘using the keypad to enter names’ page 9.) To confirm. Display shows ENTER FAX NUMBER. To enter a space, press the 䊳 button. This moves the cursor to the right. If you make a mistake, use the 䊴 button to move the cursor back a space and enter the correct letter. If you want to select a different one-touch location, press the one-touch button (1-9) you want. Display shows ENTER TEL NUMBER. KEYPAD Enter the phone number. To confirm. Display shows the next one-touch button. You can now make another one-touch entry by pressing the START button. To return to standby. You can store a name, fax number and phone number under each one-touch button. Each name can be up to 20 characters and each number up to 40 digits long. If a document is loaded, your PaperJet 200 automatically dials the fax number when you press the one-touch button. If no document is loaded, the phone number is dialled. 13 PaperJet 200 25/10/99 6:39 pm Page 14 Edition 1.4 – 25th October ’99 To store a number in the directory KEYPAD To confirm. Display shows the next directory location (if one is available). You can now make another entry by pressing the START button. Press the buttons in the order shown Your PaperJet 200 holds up to 20 directory entries in alphabetical order. You can store a name, fax number and phone number under each directory location. Each name can be up to 20 characters and each number up to 40 digits long. If a document is loaded, your PaperJet 200 automatically dials the fax number when you press the DIRECTORY button. If no document is loaded, the phone number is dialled. USING Display shows FUNCTION 1-8. Enter the phone number. To return to standby. Please note When entering a name, if you repeat one which is already entered, your PaperJet 200 lets you know by giving you a warning beep and displaying NAME REPEAT and then returns you to the start of the process. Making calls Display shows DIRECTORY. Display shows 01: (or the first directory location available). KEYPAD To select a different location, enter the directory location (01-20), where you want to store the entry. (Or use the 䊴 䊳 buttons.) Display shows ENTER NAME then the one-touch button you have selected. KEYPAD Enter the fax number. Display shows ENTER TEL NUMBER. 14 Lift the handset. KEYPAD Dial the number you want. To dial handsfree You can dial a number without lifting the handset. Enter the name. (See ‘using the keypad to enter names’ page 9.) To confirm. Display shows ENTER FAX NUMBER. KEYPAD To dial a phone number MONITOR Display shows TEL NO. You hear the dial tone. Enter the number you want (or press the one-touch or directory buttons). The number is dialled. Pick up the handset when you hear the line ringing. PaperJet 200 25/10/99 6:39 pm Page 15 Edition 1.4 – 25th October ’99 You can also make a call by pre-dialling. Dial the number using keypad, one-touch or directory, then lift the handset or press MONITOR or START. After a pause the number will be dialled. To dial a number stored in the directory If a document has been loaded, your PaperJet 200 will dial the fax number stored in the Directory. Otherwise the phone number will be dialled. To store a directory number, see page 14. To adjust the loudspeaker volume There are 3 levels: 1 = Low, 2 = Medium, 3 = High. OR Lift the handset or press MONITOR. Display shows FAX NO. or TEL. NO. Display shows TEL NO. To decrease the volume. Display shows the first entry in the list. To increase the volume. To scroll through the alphabetical list of names (or numbers) until the display shows the name or number you want to dial. To return to standby. If a document has been loaded, your PaperJet 200 will automatically dial the fax number stored under a one-touch button. Otherwise the phone number will be dialled. To store a one-touch number, see page 13. USING To dial a one-touch memory For quick access to Directory entries, enter the first letter of the name you want and then use the 䊴 and 䊳 buttons. To dial the displayed number. To redial the last number OR Lift handset or press MONITOR. OR eg. Display shows and dials the number. Pick up the handset to speak. Lift handset or press MONITOR. The last number called is displayed and redialled. 15 PaperJet 200 25/10/99 6:39 pm Page 16 Edition 1.4 – 25th October ’99 Receiving calls To receive a phone call Press the buttons in the order shown Sending faxes WARNING Do not try to send faxes which are still wet with ink or correcting fluid, stapled or clipped together, torn or folded. When the fax rings. Lift the handset and speak to your caller. If you hear the fax tones, press the START button and replace the handset. The fax will be received. To receive a fax after talking to your caller USING You can hold a conversation with your caller and then receive a fax without ending the call. When your caller begins to send their document, you hear the fax tones. The document is received. 16 To load a document You can load up to 5 pages at a time for copying or faxing, face down into the automatic document feeder. The first page is automatically drawn into the feeder. Display shows DOC. READY and the resolution. Please note If a problem occurs while sending a fax, the display will show COMM ERROR!. This will clear automatically after 1 minute or you can clear immediately using the STOP button. To identify the nature of the problem, check the error code on the confirmation report against the list on page 39. If a confirmation report has not been printed, you can print out an activity report to see details of the call. PaperJet 200 25/10/99 6:39 pm Page 17 Edition 1.4 – 25th October ’99 Please note To send a fax DOCUMENT Load the document. Display shows DOC READY and the resolution setting. You can change the resolution to suit documents with fine text or photographs. Change if necessary, see page 28. KEYPAD Dial the number. (Or use a ONE-TOUCH button or DIRECTORY.) The document is scanned into the memory and the display shows SCAN # *. SEND SEND If X If X 96 S X96 = = = = = #01 = #01/02 = S #01/02 Sending E - error correction mode blank – no error correction transmission speed 96 = 96000bps, 72 = 7200bps send resolution standard, F = fine, P = photo page 1 page 1 of 2 Direct sending If the document you want to send is too large for the memory, or a delayed send fax is already programmed, you will have to send the document directly from the document feeder. USING The number is dialled. Display then shows CONNECTING, SEND, etc. as in the example below. When the last page has been sent, the machine beeps and returns to standby. If a fax has been stored in memory for delayed sending, the new fax will not be scanned into the memory and the display will show CANCEL DELAYED TX? If you press START, the delayed send fax will be deleted and the new fax scanned into memory before sending. If you press STOP the delayed send fax will be retained and the new fax sent directly from the document feeder. To send direct from the document feeder, load the document. Display shows DOC. READY STD. Press MONITOR button. Display shows FAX NO. Dial number. Press START. The fax is sent without first scanning to memory. To stop a fax in progress Sending stops. To eject the paper and return to standby. Display shows EJECT DOCUMENT. 17 PaperJet 200 25/10/99 6:39 pm Page 18 Edition 1.4 – 25th October ’99 To speak to the other party during a fax transmission Display shows INSERT DOCUMENT. (DOCUMENT) Press the buttons in the order shown While the fax is being sent: Press the MONITOR button. The display shows TALK REQUEST. When sending is complete, if the other party lifts their handset in response to your talk request, your PaperJet 200 will ring and display LIFT HANDSET & PRESS MONITOR. Lift your handset and then press the MONITOR button. You will now be able to hold a conversation. USING Delayed faxing You can store a document in the memory and set a time for it to be sent later; for example, to take advantage of lower call rates. To set up a delayed fax Display shows FUNCTION 1-8. Display shows DELAYED SEND. Display shows TX TIME = (current time or the time entered at the last delayed send). KEYPAD Enter the time you want the fax to be sent, e.g. 0845 = 8.45am, 18.30 = 6.30pm. Display shows FAX NO =. KEYPAD 18 Enter the fax number you want. Load the document. It is automatically scanned and stored in the memory for sending. Display shows DELAYED SEND. To cancel a delayed send When the display shows DELAYED SEND. Display shows CANCEL DELAY TX? To confirm. Receiving faxes See also page 11 for further details on which mode setting to use. Your PaperJet 200 will automatically answer calls and receive faxes in FAX, TAD and in AUTO mode. In FAX Mode Your machine automatically answers incoming calls as faxes. In AUTO Mode Your machine answers all calls after one ring and checks for fax tones. If none are detected, it is a phone call. Your caller is put on hold, the display shows LIFT HANDSET and the machine rings again. If you do not lift the handset before the ringing stops, your PaperJet 200 will attempt to answer the call as an incoming fax. In TAD Mode Use the TAD setting if you wish to use the answering machine. PaperJet 200 25/10/99 6:39 pm Page 19 Edition 1.4 – 25th October ’99 Your answering machine answers all calls. If the PaperJet 200 detects fax tones, it will stop the answering machine and receive the fax call automatically. In TEL mode you must answer each call by lifting the handset. If you hear fax tones, (a beep every 3 seconds) press the START button and replace the handset to begin receiving the fax. During reception the display will show CONNECTING and then RECEIVE. It also shows the number being called, speed, Error Correction Mode and page number, as shown in the example opposite. RECEIVE S = #01 = S #01 = receiving E - error correction mode blank – no error correction transmission speed 96 = 96000bps, 72 = 7200bps send resolution standard, F = fine, P = photo page 1 Answering a fax call from an extension telephone If you answer a call on an extension telephone, on the same line as your PaperJet 200, and hear the fax tones, you can switch your PaperJet 200 into fax receive mode by dialling 19 (provided it is a TouchToneTM telephone). USING RECEIVE If X = If X = 96 = X96 DOCUMENT MEMORY Your PaperJet 200 has a maximum document memory of about 20 pages. It is used for storing faxes to be sent or polled and also for receiving faxes, including when your PaperJet 200 has run out of paper or there is a paper jam. Faxes will be received into memory until it is full. When the memory is full, faxes cannot be received. Faxes larger than 20 pages will have to be received in stages. When you add paper, any documents received to memory will be printed out automatically. In TAD mode the document memory is also used to store voice messages. When you hear your PaperJet 200 responding with fax tones, replace the extension handset. Please note If a problem occurs while receiving a fax, the display will show COMM ERROR! This will clear automatically after 1 minute or can be cleared immediately using the STOP button. To identify the nature of the problem, print out an activity report and check the error code against the list on page 39. 19 PaperJet 200 25/10/99 6:39 pm Page 20 Edition 1.4 – 25th October ’99 To talk to your caller when receiving a fax Press the buttons in the order shown You can speak with your caller during a fax call. While the fax is being received: Press the MONITOR button. The display shows TALK REQUEST. Polling This allows your PaperJet 200 to retrieve a document from another machine, or for another fax machine to retrieve a document from your PaperJet 200. To set a document which can be polled by another machine For security, you can choose to use a password with polling. The other machine must send this password in order to retrieve the document you have stored in the memory for polling. However, please note that some fax machines may not be able to retrieve documents which are passwordprotected. When reception is complete, if the caller lifts their handset in response to your talk request, your PaperJet 200 will ring and display LIFT HANDSET & PRESS MONITOR. USING Lift your handset and then press the MONITOR button. You will now be able to hold a conversation. Display shows FUNCTION 1-8. Display shows POLL. To empty a full memory Display shows POLL SEND. Display shows MEMORY FULL. Display shows CANCEL TX FILE? Any existing document stored for sending or polling is deleted from the memory. KEYPAD If desired, enter the password which can be up to 20 digits long. This stops unauthorised people from retrieving the document. If the paper runs out Display shows INSERT DOCUMENT. If the display shows ADD PAPER . Load the document to be polled. It is scanned automatically. Display flashes TO BE POLLED. Faxes received when the paper runs out will be stored in the memory and automatically printed out as soon as you add more paper. 20 Display shows PASSWORD. The document is sent when your PaperJet 200 is contacted by another machine set to ‘polling receive’. PaperJet 200 25/10/99 6:40 pm Page 21 Edition 1.4 – 25th October ’99 To cancel a document set to be polled To cancel the polling of a document from another fax You can cancel before or during polling. To stop your PaperJet 200 from retrieving a document: Display shows TO BE POLLED. The poll is cancelled. Display shows CANCEL POLL TX? Poll is cancelled and display returns to standby. To poll a document from another fax You can retrieve a document from another fax machine which has a document ready to be polled. Copying To copy a document DOCUMENT Display shows first option POLL SEND. Display shows COPIES = 1 and the resolution setting. To display POLL RECEIVE. Display shows PASSWORD =. KEYPAD If required, enter the password set at the other machine. KEYPAD Enter the number of copies you want, between 1-50. The document is copied. Press the STOP button to halt copying at any time. Display shows DIAL TO POLL. If the paper runs out Enter the fax number you want. If the display shows ADD PAPER . While retrieving the document, the display shows POLLING then RECEIVE. USING Display shows POLL. To change the resolution between STANDARD, FINE or PHOTO. See page 28. Display shows FUNCTION 1-8. KEYPAD Load the document. Display shows DOC. READY and the resolution setting. Faxes received when the paper runs out will be stored in the memory (as long as it is not full) and automatically printed out as soon as you add more paper. 21 PaperJet 200 25/10/99 6:40 pm Page 22 Edition 1.4 – 25th October ’99 Using the answering machine You can send and receive faxes when the answering machine is switched on. To enable callers to leave messages, your Paperjet 200 receiving mode must be set to TAD. (To set the answering mode, see page 11) ANSWERING MACHINE When in TAD mode your PaperJet 200 will automatically take voice messages and fax messages. The answer machine will take the call first and if PaperJet 200 detects fax tones whilst the answering machine is activated it will switch off the answering machine and receive the fax. OGM3 is the message that is played to callers when your Paperjet 200 is set to AUTO mode. Callers cannot leave voice messages but they can still send faxes. The phone will continue to ring until someone answers the call, a fax is sent or the caller hangs up. For example, “Thank you for calling, please hold on while we try to connect you or send a fax now.” By recording all three outgoing messages, your Paperjet 200 is ready for all situations. To record an outgoing message Outgoing messages OGM/Memo Your answering machine allows you to record up to three different outgoing messages. Each message is to suit a specific situation. The maximum length of each outgoing message is 20 seconds. OGM 1 is the message that is played to callers when your Paperjet 200 is set to TAD receiving mode. For example, “Hello, we cannot take your call at present. You may leave your message after the tone or send a fax now.” OGM2 is the message that is played to callers when your Paperjet 200 is set to TAD but the recording memory is full. For example, “Hello, we cannot take your call or record a message at the moment. You can send a fax now, or please call again later.” 22 Display shows first option MEMO. Display shows OGM. Display shows first option PLAY. Display shows RECORD. Display shows RECORD OGM1. 1,2 or 3 Press the number of the outgoing message - OGM1, OGM2, and OGM3 you want to record. Display shows LIFT HANDSET. H/SET Pick up the handset and speak your outgoing message. Display shows RECORDING 00:01 and starts the timer. Replace the handset to stop recording. PaperJet 200 25/10/99 6:40 pm Page 23 Edition 1.4 – 25th October ’99 To check your outgoing message OGM/Memo To play back messages and memos If you have a new message the green memory light will flash. Display shows first option MEMO. Display shows OGM. Play Display shows the message number and the date and time it was received. Display shows PLAY. Display shows PLAY OGM1. 1,2 or 3 Press the number of the outgoing message OGM1, 2 or 3 you want to play back. The message displayed is played back and the unit returns to standby. Display shows N if the message is new and has not been played back before. Play Skip To skip forward to the next message. Delete You can record a memo message for other users which can then be played back in the same way as an incoming message. The maximum message time is the same length set for incoming callers - the pre-set length is unlimited, but can be changed - see To set the maximum length of incoming messages and memos. See page 25. OGM/Memo Display shows MEMO H/SET Display shows LIFT HANDSET Pick up the handset. Display shows RECORDING 00:01 and the timer starts. Use the handset to record your message. Replace the handset to stop recording. To delete the current message. ANSWERING MACHINE Incoming messages and memos To record a memo Press again during playback to repeat the current message. To stop playback. To delete all messages Recorded messages are saved in the memory until you delete them in stand-by mode. Delete Display shows ERASE ALL MSG?. either : To confirm deletion. The display returns to standby. or To cancel deletion. The display returns to standby. 23 PaperJet 200 25/10/99 6:40 pm Page 24 Edition 1.4 – 25th October ’99 Other features Call screening So you can hear who’s calling when the answering machine is switched on, you can set it to broadcast incoming messages over the built-in loudspeaker. If you want to speak to the caller, simply pick up the handset and talk and the answering machine automatically stops recording. Display shows FUNCTION 1-8. ANSWERING MACHINE Display shows TAD. Display shows first option RING COUNT. To display TAD MONITOR. Display shows the current setting. ON means the call will be played over the loudspeaker. To display ON or OFF. To confirm the setting displayed. Display shows next option TAD ACCESS CODE. To return to standby. 24 To change the number of rings before your answering machine takes a call The pre-set number of rings is 3. You can change this to 1-9 rings. (RING COUNT) Display shows FUNCTION 1-8. Display shows TAD. Display shows RING COUNT. The current number of rings is displayed. To select the number of rings you want 1-9. To confirm the setting displayed. Display shows next option TAD SILENCE. To return to standby. PaperJet 200 25/10/99 6:40 pm Page 25 Edition 1.4 – 25th October ’99 If your machine constantly plays fax tones when callers are trying to leave messages When your PaperJet 200 is in TAD mode it will normally listen for fax tones which tell it whether the caller is sending a fax or not. However, some older fax machines do not send the appropriate tones, and your PaperJet 200 is pre-set to switch to fax mode if no tones are detected. So if your PaperJet 200 sometimes switches to FAX while callers are trying to leave a message, it may help to switch the TAD SILENCE setting to OFF. Display shows TAD. Display shows first option RING COUNT. To display TAD SILENCE. Your Paperjet 200 has a total recording time of approximately 15 minutes. The pre-set maximum length for each individual message received and memo is unlimited. You can change this to 1 or 3 minutes. Display shows FUNCTION 1-8. Display shows TAD. Display shows first option RING COUNT. To display RECORDING TIME. ANSWERING MACHINE Display shows FUNCTION 1-8. To set the maximum length of incoming messages and memos Display shows the current maximum message length. To display the option you want. To confirm the setting displayed. Display shows next option TAD MONITOR. To return to standby. To display OFF. (The options are on or off). To confirm the setting displayed. Display shows next option RECORDING TIME. To return to standby. 25 PaperJet 200 25/10/99 6:40 pm Page 26 Edition 1.4 – 25th October ’99 Remote access You can access your answering machine from another phone, provided you are using a Touchtone™ keypad, to play back your messages and memos. Ring your Paperjet 200 telephone number using a telephone with a Touchtone™ keypad. Your Paperjet 200 must be set to TAD mode. After your outgoing message has been played: Access code To help keep your messages private, your Paperjet 200 answering machine requires you to enter a 3-digit code in order to access messages. REMOTE ACCESS In order to activate Remote access you must first assign a 3-digit access code to your Paperjet 200 by following the procedure ‘To change the access code’. If you wish to disable Remote access change the access code to 000. To change the access code Display shows FUNCTION 1-8. Display shows TAD. Display shows first option RING COUNT. To display TAD ACCESS CODE. The current code is displayed. KEYPAD Enter the 3-digit code you want. To confirm the code displayed. Display shows next RING COUNT. To return to standby. 26 To access your answering machine remotely Press the button on the phone’s keypad you here two beeps. * ENTER Enter your 3-digit access code. If your code is accepted, you hear a further beep and you can now operate your machine. To play back your messages. To repeat the current message. To delete the current message. To skip forward to the start of the next message. To delete all messages. To hear all your undeleted messages again. PaperJet 200 25/10/99 6:40 pm Page 27 Edition 6 – 20 August ’99 Time saver The time saver feature is useful when using Remote Access to ring in from another phone. If you have a new message your answering machine will answer after 2 rings. If you do not have a new message, your PaperJet 200 will answer after the number of rings set (RING COUNT): This means that if you have no new messages then you can hang up before being connected and hence not be charged for the call. In order for this feature to work properly it is advisable to set the number of rings before your answering machine answers the call (RING COUNT) to 5 or more. REMOTE ACCESS 27 PaperJet 200 25/10/99 6:40 pm Page 28 Edition 1.4 – 25th October ’99 Optional settings Resolution and contrast Resolution You can adjust the resolution to suit each individual document you are faxing or copying. OPTIONAL SETTINGS • STANDARD – when the original contains easy-to-read text. • FINE – when the original contains small or difficult to read text. • PHOTO - when the original contains pictures, photographs or drawings which contain colours or varying shades of grey. To change the default resolution setting You can set your machine so that the resolution automatically shows STD, FINE or PHOTO when you load a document. You can then change the setting for individual documents as normal. Display shows FUNCTION 1-8. Display shows USER OPTIONS. Display shows RESOL. DEFAULT. Please note When set to PHOTO, faxes may take longer to send. Display shows the current default setting, STANDARD, FINE or PHOTO. To display the option you want. To change the resolution Press the buttons in the order shown To confirm. Display shows next option CONTRAST. You can change the contrast – see page 29. Load the document. To return to standby. The display shows DOC. STD and the current resolution setting. After faxing or copying, the resolution setting will stay at the setting you have selected until you change it again. To change the setting between STANDARD (ie. STD), FINE or PHOTO. After faxing or copying, your PaperJet 200 automatically returns to the default resolution setting. This is usually STANDARD. 28 Please note You can exit any steps without saving the setting by pressing the STOP button. Your PaperJet 200 will return to standby. PaperJet 200 25/10/99 6:40 pm Page 29 Edition 1.4 – 25th October ’99 Contrast You can adjust the contrast to help ensure that documents with coloured backgrounds or any text that does not stand out clearly are easier to read when they have been faxed or copied. • NORMAL – when the original document is clearly printed. • DARK – when the original document is light to make your copies darker. • LIGHT – when the original document is dark to make your copies lighter. Ringer To adjust the number of rings before your fax machine answers a call In FAX Mode you can select from 1-9 rings before your fax machine automatically answers an incoming call. The default setting is 1 ring. Display shows FUNCTION 1-8. Display shows USER SET UP. To change the contrast Display shows first option CLOCK ADJUSTMENT. To display RING COUNT FAX. Display shows USER OPTIONS. Display shows the current setting such as 4. Display shows first option RESOL. DEFAULT. To display CONTRAST. To display the current setting, NORMAL, DARK or LIGHT. OPTIONAL SETTINGS Display shows FUNCTION 1-8. To display the number of rings you want. To confirm the setting. Display shows next option RINGER SWITCH. To return to standby mode. To display the option you want. To confirm. Display shows next option SEND REPORT. To return to standby. The contrast setting will not change until you reset it. Please note When your PaperJet 200 is set up and receiving in TAD mode, you adjust the number of rings before answer using TAD RING COUNT - see page 26. 29 PaperJet 200 25/10/99 6:40 pm Page 30 Edition 1.4 – 25th October ’99 To switch the ringer on and off Display shows FUNCTION 1-8. Display shows USER OPTIONS. Press the buttons in the order shown Turning the ringer off means you will not hear rings for all incoming fax and phone calls. To display RX PRINT MODE. Display shows 200%, 94%, 86% or 79%. Display shows FUNCTION 1-8. To display the option you want. Display shows USER SET UP. To confirm. The display shows next option PAPER SIZE. Display shows the first option CLOCK ADJUSTMENT. To return to standby. To display RINGER SWITCH. Display shows ON or OFF. OPTIONAL SETTINGS Display shows first option RESOL. DEFAULT. To switch between the settings. To confirm the setting. Display shows the next option EDIT HEADER. To return to standby. Please note The different settings only affect the vertical reduction. The width reduction is always about 95% of full size. To select the paper size You can set your machine to print on A4 or Letter size paper. Size To set the amount of reduction for each page Your PaperJet 200 automatically reduces an incoming fax page or copy to 94% of original size to enable it to fit on an A4 page with a header. You can change this setting to 200%, 94%, 86% or 79%. If you choose 200% and a received fax extends beyond A4 size, it will print on 2 pages. Display shows FUNCTION 1-8. Display shows USER OPTIONS. Display shows first option RESOL. DEFAULT. To display PAPER SIZE. Display shows A4 or LETTER. To display the option you want. To confirm. The display shows next option HEADER. To return to standby. 30 PaperJet 200 25/10/99 6:40 pm Page 31 Edition 1.4 – 25th October ’99 Print-outs and reports Your PaperJet 200 can print out information about its settings and details of faxes you have sent and received To see a print-out You can tell your PaperJet 200 to print out a report at any time Display shows FUNCTION 1-8. There are 4 types of print-out. FUNCTION LIST PHONE BOOK – lists all the names and numbers that you have stored in the directory and one-touch memory. – shows you all the current settings on your machine. ACTIVITY REPORT – automatic or on-demand print-out shows the last 40 faxes sent and received and includes the date, time, duration, number of pages and the fax number of the other machine. You can also set your PaperJet 200 to print out an individual activity report each time your machine sends or receives a fax. This is known as a confirmation report. The format for activity reports and for confirmation reports is the same, as shown overleaf. Display shows PRINT OUTS. Display shows FUNCTION LIST. To select between FUNCTION LIST, PHONE BOOK, CONFIG REPORT, ACTIVITY REPORT. Display shows PRINT. The report is printed. Display shows next print-out. OPTIONAL SETTINGS CONFIG REPORT – gives you details of the menus and all the settings you can choose. Press STOP to return to stand-by. To switch automatic print-out of activity reports ON and OFF Display shows FUNCTION 1-8. Display shows USER OPTION. Display shows first option RESOL. DEFAULT. Until display shows ACTIVITY REPORT. Displays current setting ON of OFF. To display the current setting you want. To confirm. Display shows next option RX PRINT MODE. To return to standby. 31 PaperJet 200 25/10/99 6:40 pm Page 32 Edition 1.4 – 25th October ’99 Your guide to an activity report Confirmation reports 26/04/99 NAME: SMITH ID: 0154 123 12345 Press the buttons in the order shown You can get a printed confirmation status of each fax you send which includes the time, date, number dialled and whether the send was successful. Alternatively you can select to print a report only when a document has not been sent successfully. Order of faxes up to 40 Date Time of transmission Transmitted or received Number of pages NO DATE TIME TX/RX PAGES 01 24/04 06:22 TX 01 Display shows FUNCTION 1-8. 02 25/04 15.55 RX 09 Display shows USER OPTIONS. OPTIONAL SETTINGS Display shows first option CLOCK ADJUSTMENT. Duration of call Fax number of receiver/sender Result of fax To display SEND REPORT. Display shows OFF, ON or ERROR. DURATION DISTANT STATION ID RESULT 00’12” 0154 222 2222 OK 02’25” 0167 887 9898 OK Choose: ON to print a confirmation report of each fax sent. ERROR to print only when a fax has not been sent successfully. OFF to receive no confirmation report*. TX/RX key TX = Fax sent (Transmission). RX = Fax received (Reception). POLL RX = Document polled from another machine. POLL TX = Document polled from this machine. To display the setting you want. To confirm. Display shows next option LANGUAGE. To return to standby. *Activity reports which detail the last 40 faxes sent and received can be printed out at any time or set to print out automatically – see page 31. The format for Confirmation reports is the same as for Activity reports. 32 PaperJet 200 25/10/99 6:40 pm Page 33 Edition 1.4 – 25th October ’99 Weekly test Display shows FUNCTION 1-8. Display shows USER OPTIONS. You can program your PaperJet 200 to automatically print a test sheet every 7 days. If you switch this feature on, a test sheet will be printed immediately and then automatically at midday every seventh day. The default setting is off. Display shows FUNCTION 1-8. Display shows USER OPTIONS. Display shows first option RESOL. DEFAULT. Display shows first option RESOL. DEFAULT. To display LOW INK WARNING. Display shows = OFF (or = ON). Press the 䊴 or 䊳 button to select ON (or OFF). To confirm the setting. Display shows next option INK ORDER SHEET. To return to standby. To display WEEKLY TEST. Press the 䊴 or 䊳 button to select ON (or OFF). OPTIONAL SETTINGS Display shows = OFF (or = ON). Ink order sheet To confirm the setting. Display shows next option LOW INK WARNING. You can program your PaperJet 200 to automatically print an ink order sheet when it prints (or displays) a low ink warning. The default setting is off. To return to standby. Display shows FUNCTION 1-8. Display shows USER OPTIONS. Low ink warning Display shows first option RESOL. DEFAULT. You can program your PaperJet 200 to automatically print a low ink warning when it has enough ink left to print approximately 50 pages. The default setting is off. To display INK ORDER SHEET. Switching the low ink warning print-out on and off does not affect the low ink warning given in the display. To confirm the setting. Display shows next option DIAL TONE CHECK. Display shows = OFF (or = ON). Press the 䊴 or 䊳 button to select ON (or OFF). To return to standby. 33 PaperJet 200 25/10/99 6:40 pm Page 34 Edition 1.4 – 25th October ’99 Connecting to a switchboard or If you choose RECALL. To select RECALL. Your PaperJet 200 can be connected to a compatible switchboard. When connected to a switchboard you normally have to dial an access code to get an outside line. This can be stored on the RECALL/ACCESS button for ease of use. Ask your switchboard operator or supplier for your correct access code. To store the access code Display shows FUNCTION 1-8. OPTIONAL SETTINGS Display shows USER SET UP. Display shows first option CLOCK ADJUSTMENT. To display PBX SELECTION. Display shows ON or OFF. To display ON. Display shows = ACCESS. Display shows = DIGIT or = RECALL. To choose between DIGIT and RECALL. If you choose DIGIT. Display shows ACCESS CODE. KEYPAD Enter the access code (up to 3 digits). To confirm the code. Display shows ACCESS. To return to standby. 34 Display shows ACCESS. To return to standby. Using the RECALL/ACCESS button If you have programmed the RECALL/ACCESS button, you can use it to dial the code when making a call or to store the code in numbers in the memory. If the RECALL/ACCESS button is the first button pressed in the dialling sequence, then the access code will be dialled (or inserted in the stored number). If it is pressed at any other time, a RECALL will be dialled. Recall can utilise switchboard features like transferring and holding phone calls. See your switchboard user guide for details. PaperJet 200 25/10/99 6:40 pm Page 35 Edition 1.4 – 25th October ’99 Other features Display shows FUNCTION 1-8. Display shows USER OPTIONS. To change the language Display shows first option RESOL.DEFAULT. Press the buttons in the order shown To display HEADER. You can select the language for the display, choosing between ENGLISH or FRENCH. Display shows ON or OFF. Display shows FUNCTION 1-8. Display shows USER OPTIONS. To display the option you want. To confirm. Display shows next option WEEKLY TEST. To return to standby. Display shows first option RESOL. DEFAULT. To switch the Dial Tone check on and off OPTIONAL SETTINGS To display LANGUAGE. Display shows ENGLISH. To switch between ENGLISH and FRENCH. To confirm. Display shows ACTIVITY REPORT. To return to standby. To switch your sender ID on and off Each fax you send can have your name, fax number, time and page number at the top of each page when it is printed out. The standard setting is ON, so this will happen automatically. Switching this option OFF means that your ID will not be sent. When your PaperJet 200 is dialling out it normally waits a short period before actually dialling. This is to allow the line to stabilise when the dial tone is heard. It is possible to change the set up so that instead of waiting a fixed period, the PaperJet 200 won’t dial until it actually hears the dial tone. There are three available settings:OFF PBX/OFF PST – no dial tone check. ON PBX/ON PST – dial tone check on if PBX SELECTION is set on or off. OFF PBX/ON PST – dial tone check on only if PBX SELECTION is set off. The default setting for normal use in the UK is OFF PBX/OFF PST. Display shows FUNCTION (1-8). 35 PaperJet 200 25/10/99 6:40 pm Page 36 Edition 1.4 – 25th October ’99 Display shows USER OPTIONS. Display shows first option RESOL. DEFAULT. Display shows first option RESOL. DEFAULT. To display BUSY TONE CHECK. To display DIAL TONE CHECK. Display shows = OFF PBX/OFF PST (or current setting). Display shows = OFF PBX/OFF PST. Press the 䊴 or 䊳 button to select the option you want = OFF PBX/OFF PST, = ON PBX/ON PST, = OFF PBX/ON PST. To confirm the setting. Display shows next option BUSY TONE CHECK. OPTIONAL SETTINGS To return to standby. To switch the Busy Tone check on and off Press the buttons in the order shown When your PaperJet 200 is sending a fax it will keep trying, even if the far end is busy (engaged), for a fixed time (60 seconds). You have the option to change the set-up so that the PaperJet 200 drops the line automatically if it detects busy tone. There are three available settings:OFF PBX/OFF PST – no busy tone check. ON PBX/ON PST – busy tone check on if PBX SELECTION is set on or off. OFF PBX/ON PST – busy tone check on only if PBX SELECTION is set off. The default setting OFF PBX/OFF PST. Display shows FUNCTION (1-8). Display shows USER OPTIONS. 36 Press the 䊴 or 䊳 button to select the option you want = OFF PBX/OFF PST, = ON PBX/ON PST, = OFF PBX/ON PST. To confirm the setting. Display shows next option RESOL. DEFAULT. To return to standby. PaperJet 200 25/10/99 6:40 pm Page 37 Edition 1.4 – 25th October ’99 Help and advice Jams Replacing the ink cartridge Document jam If you do not put a document in the automatic feeder correctly, it may jam during scanning. If this happens, you will hear a series of beeps. Remove any extra pages waiting to be scanned. If the page is not automatically ejected, pull the page out manually (from the front of the machine if possible). If the ink cartridge runs out, the display will show NO INK. To obtain a new cartridge please refer to the phone number on the label on top of the machine. Please note You must use a new SIMCARD each time you fit a new catalogue To replace the ink cartridge Paper jam Display shows FUNCTION 1- 8. Display shows USER SET UP. If the paper from the paper tray gets stuck: Display shows first option CLOCK ADJUSTMENT. The display shows PAPER JAM. Open the cover if necessary and remove all paper from the paper tray, then carefully pull any jammed pages out of the machine. Close the cover and replace the paper in the tray. Display shows RESETTING. HELP AND ADVICE The display shows DOCUMENT JAM. When the PaperJet 200 first reports low ink, there is enough ink left to print about 50 normally typed pages. To display REPLACE INK. Display shows INSERT INK/CARD. • Open the cover, pull the top of the cartridge towards you and then lift it out – see label inside the fax machine. 37 PaperJet 200 25/10/99 6:40 pm Page 38 Edition 1.4 – 25th October ’99 • • Remove the SIM Card. • Close the cover. Insert the new cartridge and SIM Card – see page 7, 8. Display shows INITIALISING and returns to standby mode. If the display shows SIMCARD INVALID Check that the card has been inserted properly. HELP AND ADVICE If installing a new cartridge, check that you are inserting the new card. Cleaning the optical scanner If copied or sent documents have black lines down them you may need to clean the scanner. Open the front cover. Clean the revealed glass plate using a cloth dampened with a specific glass cleaning product. Dry the glass carefully. Do not pour or spray cleaning fluid onto the glass. Holding it by the two green levers and with the white cog to the left, lower the roller back into its retaining slots. Push it firmly down into the slots and then rotate the levers towards the back of the machine until the pips on the levers locate in the holes in the black moulding. Close the cover. Test the scanner by copying a blank sheet of white paper. If black lines still appear then you should calibrate the scanner, see page 39. Customer Helpline If you have any problems with your PaperJet 200, call the BT Helpline on 0845 074 0750. Remove the white roller by lifting the two green levers at each end to the vertical position and lifting the roller out. 38 PaperJet 200 25/10/99 6:40 pm Page 39 Edition 1.4 – 25th October ’99 Take care not to touch or smear ink onto the contact area. Calibrating the optical scanner Allow the nozzles to dry and then replace the cartridge. You should clean the scanner before calibrating it. Whilst holding down the STOP button, switch the mains power off and back on again. When the display shows PUT WHITE PAPER, release the STOP button and load a blank sheet of white A4 paper into the document feeder. It is automatically drawn into the machine. Display shows CIS CALIBRATED. Error messages Your PaperJet 200 displays different codes to indicate specific errors or problems when sending and receiving faxes, as shown on transmission reports. HELP AND ADVICE The paper is ejected and the display returns to standby. Close the cover. The display will show NO INK and then RESETTING before returning to standby. Sending faxes The scanner is calibrated. Cleaning the print nozzle If the print is not clear or has dots missing, it may be caused by dried ink on the cartridge nozzles. Open the front cover, pull the top of the cartridge towards you and then lift it out – see label inside the fax machine. Using a clean cloth dampened only with clean water, gently clean the nozzle area. To dissolve any dried ink, hold the damp cloth against the nozzles for about 3 seconds. DISPLAY SHOWS MEANING 01 Failed to connect to the other fax machine. 02 Document jammed at an angle in the feeder or document is longer than 600mm. 03 Only the first page has gone through. 04 Poor quality reception at the other machine. 05 The other machine has ended the call without receiving the whole document. STOP The stop button has been pressed. 39 PaperJet 200 25/10/99 6:40 pm Page 40 Edition 1.4 – 25th October ’99 Receiving faxes HELP AND ADVICE DISPLAY SHOWS MEANING 11 Failed to connect to the other machine. 12 Memory is full. 13 Only the first page has gone through. 14 Poor quality reception. 17 The other machine has ended the call without transmitting the whole document. 19 Polling failed due to wrong security code. STOP The stop button has been pressed. Lock-ups If for some reason your PaperJet 200 should lock-up or start behaving erratically you should, in the first instance, switch off the power and then switch on again. This will re-initialise the machine and should reinstate normal working. If this does not cure the problem then please contact the helpdesk on 0845 074 0750. 40 PaperJet 200 25/10/99 6:40 pm Page 41 Edition 1.4 – 25th October ’99 Technical information Connecting to the UK network The PaperJet 200 is tested and approved for connection to the UK network, provided that it is used in accordance with the guidelines in this booklet. CE compliant to 89/336/EEC (EMC Directive) and 73/28/EEC (low voltage directive) In the event of problems, you should contact your equipment supplier in the first instance. You may connect it – •To direct exchange lines. •To extensions with new plug and socket arrangements provided with these direct exchange lines. •To compatible switchboards. PSTN This apparatus may be used on telecommunications systems employing loop disconnect or MF signalling. How many phones can you have Your exchange line provides only a small current to make your PaperJet 200 ring. Although you may have any number of sockets, it is important to limit the number of telephones and other items of apparatus connected to the line by these sockets. This ensures that each telephone will receive enough current to ring. TECHNICAL INFORMATION The equipment has been approved in accordance with Council Decision 98/482/EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network termination point. The connection to the telecommunication system must be unplugged before the earth is disconnected. The connection to the telecommunication system must not be hardwired. Every telephone or item of apparatus has a Ringer Equivalence Number (REN), which is used to calculate the number of items that may be connected to any one telephone line. The PaperJet 200 has a REN of 1. Any other instrument provided by BT may be assumed to have a REN of 1 unless stated otherwise. A total REN of 4 is allowed. Equipment is designed to work with Equipment may have difficulty working with Germany ✓ –– Greece ✓ –– Portugal ✓ –– Spain ✓ –– Switzerland ✓ –– 41 PaperJet 200 25/10/99 6:40 pm Page 42 Edition 1.4 – 25th October ’99 TECHNICAL INFORMATION PSTN 42 Equipment is designed to work with Equipment may have difficulty working with Norway ✓ –– Austria ✓ –– Belgium ✓ –– Denmark ✓ –– Iceland ✓ –– Ireland ✓ –– Italy ✓ –– Luxembourg ✓ –– Netherlands ✓ –– United Kingdom ✓ –– Sweden ✓ –– PaperJet 200 25/10/99 6:40 pm Page 43 Edition 1.4 – 25th October ’99 Technical specification Desktop Transceiver Telephone Line PSTN/PBX Coding Scheme MH/MR Transmission speed 14.4 Kbps with auto fallback Scanning Method CIS Printing Method Ink-jet Inkjet Cartridge Approx. 1700 pages 40ml Pen Cartridge Approx. 850 pages 20ml Pen Cartridge Resolution Horizontal: 8 dots/mm Vertical: 3.85 line/mm (Standard) 7.70 line/mm (Fine) 7.70 line/mm (Photo)(with 64 levels of grey scale) Effective Scanning 210mm Printing Width 203mm A.D.F. 5 sheets (A4 size, thickness 0.07-0.11mm) Document Thickness A4/Letter 0.06 -0.15mm (for single page) Paper Cassette 50 sheets (A4, letter) Paper weight 60 to 90 gsm. Answering machine recording time approx. 15mins. Power Supply Unit AC 220 -240V±10%. 50/60Hz Dimensions 360(L) x 294(D) x 204(H)mm Weight Approx. 5kg Power consumption Standby Copy TECHNICAL SPECIFICATION Type 9W approx. 40W (all black) 43 PaperJet 200 25/10/99 6:40 pm Page 44 Edition 1.4 – 25th October ’99 Index INDEX Access code Advice Answering machine - record outgoing messages - check outgoing messages - record memo - playback messages/memos - delete messages - ring count Busy tone on/off (fax) Calibrating the optical scanner Call screening Cancel a fax Cancel polling Cartridge - replacing Cleaning - optical scanner - print nozzle Confirmation reports Contrast Copying documents Date and time setting Delayed faxing Dialling - directory numbers - one touch numbers - with/without handset Dial tone on/off (fax) 44 34 37 22 22 23 23 23 23 24 36 39 24 17 21 7, 8 37 5 38 39 32 29 21 10 18 15 15 14 35 Directory - dialling directory numbers - storing names and numbers Document memory Error messages - receiving - sending Extension telephone Faxes - answering a fax from an extension telephone - busy tone on/off - cancel a delayed fax - delayed faxing - dial tone on/off - direct sending - load a document - operation mode - receiving - sending - stop a fax in progress - to speak during fax transmission Fax error messages - receiving - sending Fax mode Fax name and number Feeder support Handset cord 12 15 12, 14 19 39 40 39 19 19 36 18 18 35 17 16 11 16, 18 16, 17 17 18, 20 39 40 39 11 9 7 6 PaperJet 200 25/10/99 6:40 pm Page 45 Edition 1.4 – 25th October ’99 Handset support 7 37 4 7, 8 37 33 33 4 35 40 7 14 19 20 11 12 15 13 11 38 38 39 7 37 8 30 20 7 39 31 31 31 Redial Remote access Resolution Ringer - ON/OFF Safety instructions Sender ID - ON/OFF Sending faxes Setting up Silence detector SIM card Stop a fax Switchboard connection Technical information Technical specification Telephone line cord Telephone socket Test Time saver Unpacking Volume Warning - low ink Weekly test 15 26 28 29 30 5 9 35 16, 17 6 35 7, 8, 38 17 34 41 43 6 6 33 27 4 15 INDEX Help Helpline Ink jet cartridge - replacing Ink order sheet Ink low warning Introduction L anguage Lock-ups Mains power Making calls Memory Memory full Mode One-touch memory - dialling one-touch numbers - storing names and numbers Operation mode Optical scanner - cleaning - calibrating Paper - feeder support - jam - loading - size Polling Print cartridge Print nozzle cleaning Print outs - ON/OFF - reports Receive - fax - phone call Records 33 33 16, 18 16 4 45 PaperJet 200 25/10/99 6:40 pm Page 46 Edition 1.4 – 25th October ’99 Offices worldwide The telecommunications services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in this publication forms any part of any contract. Touchtone™ is a registered trade mark of British Telecommunications plc in the UK. © British Telecommunications plc 1999. Registered Office: 81 Newgate Street, London EC1A 7AJ. Registered in England No. 1800000. Designed by: The Art & Design Partnership Limited. Printed in Taiwan. PaperJet 200. Issue 1 (10/99) Printed on paper which meets international environmental standards. CE compliant to 89/336/EEC (EMC Directive) & 73/23/EEC (Low Voltage Directive) APPROVED for connection to telecommunication systems specified in the instructions for use subject to the conditions set out in them