Printnet Client - Kyocera Document Solutions Singapore

Transcript

PrintNET Client Version A1 PrintNET Client No part of this publication may be copied, reproduced or distributed in any form without express written permission. ” 2011. PrintNET Client Contents PrintNET - Introduction ................................................................................................................................................... 5 Supported Web Browsers .............................................................................................................................................. 6 Internet Explore 6.x – 8.x Settings ................................................................................................................................. 6 Installing PrintNET - Flash Upload.................................................................................................................................. 7 Main Screen .................................................................................................................................................................... 9 Key Functions ................................................................................................................................................................ 11 User Login ................................................................................................................................................................ 11 Administration ........................................................................................................................................................ 11 Printer Configuration ............................................................................................................................................. 11 IPS Mailbox Management ................................................................................................................................... 11 Printer Queue Management............................................................................................................................... 12 Historical Queue .................................................................................................................................................... 12 Information/Help ................................................................................................................................................... 12 Creating a Print Set for Submittal .............................................................................................................................. 13 New Job .................................................................................................................................................................. 13 Add Files .................................................................................................................................................................. 13 Image Viewing – Monochrome Systems ................................................................................................................. 14 Image Viewing - Color Systems ................................................................................................................................ 15 Select specific pages from Multipage Files (.PDF/.DWF) ...................................................................................... 16 Job Defaults .................................................................................................................................................................. 17 Printing Properties ......................................................................................................................................................... 18 Individual Parameters .................................................................................................................................................. 19 Job Management ........................................................................................................................................................ 20 Recall Last Job ....................................................................................................................................................... 20 Save Job ................................................................................................................................................................. 20 Load Job ................................................................................................................................................................. 20 HPGL / HP-RTL Pen Settings and Image Adjustment ............................................................................................. 21 Modify Pens ............................................................................................................................................................ 21 Use Colors................................................................................................................................................................ 21 Force Pens............................................................................................................................................................... 22 Line Width Compensation ................................................................................................................................... 22 PrintNET Client Vector Line Dither Pattern ................................................................................................................................... 22 HP-RTL Photo Mode ............................................................................................................................................... 22 HP-RTL Photo Mode Dither ................................................................................................................................... 22 HP-RTL Raster Density ............................................................................................................................................ 22 Clip to Image Size.................................................................................................................................................. 22 Line Merge .............................................................................................................................................................. 23 Use Round End Capping ..................................................................................................................................... 23 Border ...................................................................................................................................................................... 23 Fold Parameter Selection ........................................................................................................................................... 23 Digital Image Stamp Selection .................................................................................................................................. 23 Modify Stamp ......................................................................................................................................................... 24 Stamp Schemes ..................................................................................................................................................... 24 Stamp Schemes - Color Systems ....................................................................................................................... 25 Font Color................................................................................................................................................................ 25 Stamp Settings ....................................................................................................................................................... 26 Units .......................................................................................................................................................................... 26 Text ........................................................................................................................................................................... 26 Graphic (Monochrome Printers Only) ............................................................................................................... 26 Merge Type – Monochrome Systems ................................................................................................................ 27 Screening – Monochrome Systems .................................................................................................................... 27 Modify Output Size ....................................................................................................................................................... 27 Force Size ................................................................................................................................................................ 27 Enlarge / Reduce ......................................................................................................................................................... 28 Job Accounting – Unified Accounting .................................................................................................................... 29 Requester ................................................................................................................................................................ 29 Description .............................................................................................................................................................. 29 Distribution .............................................................................................................................................................. 29 Submit ............................................................................................................................................................................. 30 Multiple Printers ............................................................................................................................................................ 30 Job Accounting – Unified Accounting .................................................................................................................... 31 Unified Accounting ............................................................................................................................................... 31 Users/Requesters .................................................................................................................................................... 31 Job Number ............................................................................................................................................................ 31 Description .............................................................................................................................................................. 32 PrintNET Client Prompt Setup for Accounting Data................................................................................................................... 32 Printers ............................................................................................................................................................................ 32 Email Settings ................................................................................................................................................................ 33 SMTP Configuration ............................................................................................................................................... 33 Job Ticket E-mail ........................................................................................................................................................... 33 Printer Status Message................................................................................................................................................. 34 Monthly Meter Report ................................................................................................................................................. 34 Service Interval ............................................................................................................................................................. 35 Web App Printing – Configuration ............................................................................................................................ 36 Direct Cloud Printing.................................................................................................................................................... 38 Direct Print ............................................................................................................................................................... 38 Direct Cloud Printing - Mailbox Queue ............................................................................................................. 39 Color File-to-Print .......................................................................................................................................................... 40 General Tab............................................................................................................................................................ 41 Color Tab ................................................................................................................................................................. 41 Misc Tab .................................................................................................................................................................. 42 RIP Preview .............................................................................................................................................................. 42 Paneling Tab........................................................................................................................................................... 44 Print Queue Tab ................................................................................................................................................ 44 Retrieving from IPS Mailboxes using PrintNet................................................................................................... 45 Retrieving from IPS Mailboxes using Request .................................................................................................. 45 Cloud Scanning ............................................................................................................................................................ 47 Steps for Cloud Scanning .................................................................................................................................... 47 Scan to Print............................................................................................................................................................ 47 Scanning to Mailbox Queue ............................................................................................................................... 48 Printer Configuration.................................................................................................................................................... 49 Basic Configuration ............................................................................................................................................... 49 Wire Cleaning......................................................................................................................................................... 50 Advanced Configuration .................................................................................................................................... 50 Upload Fonts .......................................................................................................................................................... 52 Folder Configuration ............................................................................................................................................. 53 IPS Mailboxes ................................................................................................................................................................. 54 IPS Mailboxes .......................................................................................................................................................... 54 Select All .................................................................................................................................................................. 55 PrintNET Client Unselect All ............................................................................................................................................................. 55 Add Files to Current Job....................................................................................................................................... 55 Download ............................................................................................................................................................... 55 Download As .ZIP ................................................................................................................................................... 55 Empty Mailbox ....................................................................................................................................................... 55 Add a Mailbox ....................................................................................................................................................... 55 Adding SMB Mailboxes ......................................................................................................................................... 56 Adding FTP Mailbox Location ............................................................................................................................. 56 Delete a mailbox ................................................................................................................................................... 57 Printer Queue Management ..................................................................................................................................... 57 Edit Job .................................................................................................................................................................... 58 Historical Queue ........................................................................................................................................................... 59 Edit Job .................................................................................................................................................................... 59 Information / Help ........................................................................................................................................................ 60 PrintNET Client PrintNET - Introduction PrintNET is a web-based printing submission utility compatible with all web browsers. Users may select and send single or multiple files to all systems connected to the local network. The printing and control functions within PrintNET are included with the purchase of the system network printing key code. PrintNET is a browser independent upload module that allows users to select up to 2GB of print image data to create a print job. Features: x A cross-platform solution to submit print jobs with total web browser independency. x Flash Upload is a new tool that simplifies uploading of images to build a job set. x Print full job sets from anywhere with unlimited number of files. x Browser independent viewing and image adjustment. -5- PrintNET Client Supported Web Browsers On Microsoft Windows platform - Internet Explorer 6.0-8.x, Mozilla Firefox 2.0-3.x, Google Chrome, Apple Safari, & Opera. Linux/UNIX/MAC OSX –Mozilla Firefox 2.0-3.x, Apple Safari, Opera Note: for all uploads there is a 2 gig maximum upload per session. Internet Explore 6.x – 8.x Settings To enhance PrintNET performance in Internet Explorer, it is necessary to adjust internet options using the procedure below: 1. Close Internet Explorer 2. Click on Start and browse to Control Panel within Windows 3. Find Internet Options and double-click to open 4. On the General tab, find Settings within the ‘Browsing History’ dialog 5. Enable ‘Every time I visit the webpage’ 6. Click ‘OK’, click ‘OK’ -6- PrintNET Client Installing PrintNET - Flash Upload NOTE: All systems are preloaded with a version of PrintNET. This update includes the “Flash” based up loader to enhance the user experience. You will use the current version of PrintNET to load the update to the system. Installing the PrintNET - Flash Upload is as simple as “pushing” the update package to the printer (IPS). Your system should be installed, powered on and connected to your LAN with an IPS address pre-assigned. 1. Download the PrintNET Flash Upload from the App Store. 2. Extract the upload from the .zip file to your local drive ( the ZIP file includes the User Guide and the update ) 3. Locate the IP address of the system by selecting the “?” button on the main screen of the system touch panel. -7- PrintNET Client 4. Models are web browser enabled. From your web browser on your desktop, simply enter the IP address of the printer to launch PrintNET. And then click on the “Printer Config” page. 5. Enter the “admin” user name and password. (contact your local administrator for credentials for the system or reference the system’s user guide) 6. Scroll down the web page until “Upload” is located. Click on “Upload Patch” 7. Browse for the file that was extracted in step #2. 8. Select “Save”. This will transfer the Web App software to the system. 9. At the printer the touch screen will display a message “Please wait Updating IPS” and the system will restart. (this can take up to ten minutes) 10. Once the printer has restarted, Web App is ready for final configuration as noted in the following pages. -8- PrintNET Client Main Screen Note: When connected to a Color System the Color Options selection will appear. -9- PrintNET Client NO. NAME FUNCTION 1 Administration Administrator Functions (when logged on as Admin) 2 Printer Configuration Printer Configuration Settings 3 IPS Mailboxes IPS Mailbox Management / Image Download 4 Printer Queue Management To manage the printer job queue Color Options When connected to a Color system allows the management of the color option. 5 Job History Recall Printed Jobs from historical queue (if enabled) 6 Information / Help Operator Guides / IPS Client Software Downloads 7 New Job Create a New Print Job 8 Add Files Add Files From Local PC or Network Resource 9 Job Defaults Configure Job Default Parameters 10 Load Job Load Saved Print Job With All Printing Parameters 11 Save Job Save Current Print Job with All Printing Parameters 12 HPGL Pen Table Settings Manage HPGL Pen Table Settings 13 Stamp Settings Create / Modify Digital Image Stamps 14 Recall Last Job Recall Previously Printed Job / Resubmit Print Job 15 Force Size Settings Select or create a force size setting 16 Media Type Select Output Media Type 17 Number of Sets Set the Output Print Job Number of Sets 18 Job Setup Grid Display Print Job Images and Print Job Settings 19 Requester Username Recorded in Unified Accounting Print Log (if enabled) 20 Job Number Job Number Recorded in Unified Accounting Print Log (if enabled) 21 Description Description Recorded in Unified Accounting Print Log (if enabled) 22 Submit Print Dispatches Print Job to Selected Printer Note Note: When connected to a Color System the Color Options selection will appear. - 10 - PrintNET Client Key Functions User Login The Log in screen will appear if a user tries to open or do something that requires an Administrator. Administration Both the user name and password for Administrative access to PrintNET must be defined within Request software using Prompt Setup operations for the Requester field. Requester prompt must be configured as “Required” from the pull down list. The default user name for accessing the Administrative account is: admin The default password for accessing the Administrative account is: Printer Configuration NOTE: Undesired output might occur if settings are changed. This section is for configuring the printer. After making necessary changes click on submit. Changes will be sent to the printer and after 20 seconds the new settings will be applied. IPS Mailbox Management The IPS Mailboxes feature will allow a user to download files that have already been scanned into a Mailbox in the IPS. The user will be able to see all current Mailboxes, and select files that are present in - 11 - PrintNET Client that Mailbox for download. The desired files may also be downloaded to a .ZIP file for easy portability. Administrative users may create, modify, and delete IPS mailboxes, SMB mailboxes and FTP mailboxes Printer Queue Management This Feature allows the administrative user, to manage jobs that have arrived in the queue. Historical Queue The Historical Queue displays a list of jobs that have been printed in the past. Parameters for Historical Queue are defined in PrintNET Configuration. Information/Help The Info/Help will take a user to the page where User Manuals can be downloaded and printed if necessary. Within the Info/Help section users may also download the current versions of software associated with the Printer. - 12 - PrintNET Client Creating a Print Set for Submittal Creating a print set for submittal is simple and fast. 1. Simply type in the IP address of the IPS (this may be found on the help menu of the IPS touch screen. 2. Log in with user credentials. 3. Add files to the set by browsing the local PC or network resource 4. Click printer icon to submit a print New Job Begins a new Print Job Add Files Users may add files to the job by selecting the Add Files button. This will allow a user to browse available locations on the local PC, network or removable media for files to print. Note: File upload limitation of 2GB per upload session. If more than 2GB of image data is to be uploaded, simply select the ‘add files’ button to add more images. Non-Windows Internet Explorer web browsers are limited to single file selections and uploads of 10 images. - 13 - PrintNET Client Image Viewing – Monochrome Systems Once files have been uploaded, a user can view the selected files prior to printing. This process is done by clicking on the view icon next to the file name. Using the green arrows will allow for the viewing of the files in the current job - 14 - PrintNET Client Image Viewing - Color Systems Once files have been uploaded, a user can view the selected files prior to printing. This process is done by clicking on the view icon next to the file name. Once a file has been selected it will appear in the viewer. Users can now scroll through all of the files in the job by clicking the Left/Right arrows in the upper left corner of the viewing window. - 15 - PrintNET Client Select specific pages from Multipage Files (.PDF/.DWF) PrintNET allows for the selection of a specific page or page range from multipage .pdf & .dwf files. User has the ability to print all pages or specific pages in a multipage PDF or DWF file. Multipage files are auto detected. User can select the desired page number to be printed. If desired select the Reverse Page Order check box. Selected pages are displayed next to the file name in the list. - 16 - PrintNET Client Job Defaults Job Defaults allows for setting print job parameters as files are selected and added to the print job set. These preferences become the “default” for that print submission and can be edited individually. It is also possible to change printing preferences for files that are added to the print job set at a later time. - 17 - PrintNET Client Printing Properties If multiple files are selected to be printed, a user can make changes to a specific file or to multiple files within a job set. This is done by selecting the file (or files) desired right click and selecting properties. User is able to make changes regarding the Pen Table, Stamps, Fold, Output Rotation and Force Size settings. These changes will then be applied to those files in that job. - 18 - PrintNET Client Individual Parameters Individual Parameters allows the user to the ability to create a custom job with complete control over the preferences of each file to be printed. Users have the ability to change the Pen Table, Stamp, Fold Parameters, Output Rotation, Force Size/Enlarge reduce settings and Number of copies for each file selected in the print job independent of any setting on other files. - 19 - PrintNET Client Job Management Recall Last Job Select to recall the last submitted job. This function preserves all printing parameters. Icon appears after job submittal. Save Job When logged on as a standard user, select this option to save the current print job along with the printing parameters. If logged on as an administrator, the administrator may view all jobs saved by each user. Standard users may only view jobs saved within their login session. Load Job When logged on as a standard user, select this option to load a saved print job with printing parameters retained. If logged on as an administrator, the administrator may view all jobs saved by each user and may load any print job. Standard users may only view jobs saved within their login session. - 20 - PrintNET Client HPGL / HP-RTL Pen Settings and Image Adjustment Pen type and styles can be created and applied to vector or hybrid (HP-RTL) files. They can include pen widths, raster density. These can be selected from the Pen Table drop down list. Modify Pens This feature will allow a user the ability to Modify or Create new Pen tables to. Modification of settings for vector plot files, pen table and screening information can be changed. Plot File Setup also allows borders, modification of halftone settings, dither patterns and more. The following is a list of the all the controls: Use Colors This applies an HPGL file’s native pen width information, and half toning information. Unless changes are being made to a customer’s file “Use Colors” is the default setting. When “Use Colors” is active the “Force Pens” area is inactive. - 21 - PrintNET Client Force Pens Allows editing pen widths and screening by pen number (with a range of Pen 0 to Pen 255.) of an HPGL / HP-RTL file. This forces the settings in the Pen Table to override the pen information originally embedded in the file. Line Width Compensation This allows addition and subtraction of pixels from the overall width of all vector lines. Vector Line Dither Pattern Users have 2 choices of vector line dither patterns. This will alter the appearance of vector grayscale in different ways. HP-RTL Photo Mode When a raster image has been embedded within a plot file, Raster Photo Mode should be used. Raster Photo Mode can be applied to all drawings, whether they contain raster images or not. HP-RTL Photo Mode Dither Users have 3 choices of raster dither output patterns. There is no ‘correct’ setting. Set according to user preference. HP-RTL Raster Density This slide bar will modify the density level of the embedded raster image. The scale range is from 0-200. The higher the number on the scale, the darker the image will be. A density level can also be keyed into the text field. Clip to Image Size This crops the file data to the start of image data. Apply when the file designer has saved the entire drawing area as part of the file. If an error “File Too Large to Print,” occurs, clipping to Image Size is often the solution. - 22 - PrintNET Client Line Merge This enables the user to merge lines of different shades. When not applied the layers within the plot file determine how lines merge on each other. Use Round End Capping This will set end capping on lines in vector files to round ends instead of what has been specified in the plot file’s Line Attribute command. Border This allows a border to be used in the file. A maximum border of five inches can be applied to each edge. Fold Parameter Selection Fold settings can be created and applied directly to the job when a Folder is present. Digital Image Stamp Selection Users can create and apply an available stamp scheme to printed documents. - 23 - PrintNET Client Modify Stamp This feature will allow a user the ability to Modify or Create new Stamp, Watermark or Overlay to be used in the software. These stamps can be either Text, Graphics or both can be used. Stamp Schemes Custom Stamp settings are saved as schemes which can be used at different times or edited when necessary. Stamps may be selected from the list of available stamps or “New Stamp” can be used to create a new stamp. All Stamps must be saved prior to their use. - 24 - PrintNET Client Stamp Schemes - Color Systems Font Color From within the Stamp screen users have the ability to choose a Font Color for the stamp being created. Font Color can be select from: x Black x Cyan x Magenta x Yellow x Red x Green x Blue - 25 - PrintNET Client Stamp Settings This Window will show the placement of the current stamp settings or where the stamp being created will be placed. There are 9 locations to choose from. Depending on the selected location the value window may be utilized for more precise placement of the stamp. If the value button is active a value up to 18” may be entered. Units Allows for the choice between English or Metric Text By selecting the Use Text check box the user has the ability to create a text based stamp with the desired information. Text Rotation allows the user to rotate (counter clockwise) the text portion of their stamp in 45° increments. “Font” will allow the user to select from available fonts. Graphic (Monochrome Printers Only) By selecting the Use Graphic check box the user has the ability to Upload an image that can be used to create a Graphic based stamp. Graphic Rotation allows the user to rotate (counter clockwise) the graphic portion of their stamp in 45° increments. Graphic Placement determines the placement of the graphic in relation to the applied text. This is ignored if text is not applied. Graphic Gap applies a separation of up to 5” between the Text and Graphic stamps - 26 - PrintNET Client Merge Type – Monochrome Systems Opaque: This option displays the stamp on top of the image. The background of the stamp is white and will obscure some image. Transparent: This option overlays the stamp on top of the image. The background of the stamp is transparent. Invert: This option displays the stamp on top of the image. Colors are inverted where the data intersects. Screening – Monochrome Systems This allows the user to define the screen level (shading) of the stamp using pre-set screening percentages. Modify Output Size Force Size This feature will allow a user the ability to Modify or Create new Force Sizes to be used in the software. All setting can be saved as a scheme for later use. Scheme: Save customized settings for use at a later date Units: Units to use for setting up Force Size parameters. Margins: Add margins to one or more sides for image placement within the canvas. Uncheck Automatic Placement to freely drag the image within the virtual canvas. Image Scaling: Select from preset scaling percentages, scale to fit or type in a custom percentage Other: Ignore Settings if Image is Smaller Than Paper will, if checked, ignore enlargement / reduction settings if a set contains an image that is smaller than other images. Used when a transmittal sheet is inserted into the set and should not be scaled. - 27 - PrintNET Client Paper Size: Configure output paper size. Width selection will force the job to print on the selected roll size. Original Image Size: Displays the image size of the digital file Image Rotation: Rotate images from 0-270 degrees When setting up the desired scheme is complete, choose the Save As button and it will prompt the user for a scheme name. Select Submit and this new scheme will be added to the list of available schemes to choose from on the main menu. Selecting “OK” will use the settings temporarily for the selected file. This will NOT save as a new scheme. Enlarge / Reduce Image Size: Displays the image size of the digital file Image Scaling: Select from preset scaling percentages, scale to fit or type in a custom scaling percentage. Image Rotation: Rotate images from 0-270 degrees. - 28 - PrintNET Client Job Accounting – Unified Accounting Requester Requester - This is a field which can be used for accounting. Information entered is applied to the Job and Print Logs. Description Description - This is a field which can be used for accounting. Information entered is applied to the Job and Print Logs. This field is tied to ALL Reports! Distribution Distribution - This is a field which can be used for accounting. Information entered is applied to the Job and Print Logs. - 29 - PrintNET Client Submit This button will send the selected print files and job information to the host PC for printing. Multiple Printers If multiple printers are available and have been added (See Printer in Administration section) a menu will pop up allowing the user to choose from the available printers to dispatch the job. This can be useful if Printers are in different locations on the same network for load sharing. Example: x 20 sets needed x Set # of sets to 10 x Dispatch job to two (2) printers - 30 - PrintNET Client Administration Job Accounting – Unified Accounting Unified Accounting Administrative user may turn on/off the use of Unified Accounting for Request Client software and the Windows driver. Users/Requesters Used to create new users with and passwords J o b Number Used to create new Job Numbers and associated passwords. - 31 - PrintNET Client Description Used to create new Descriptions and associated passwords. Note: If it is necessary to add many Requesters, Job Numbers and Descriptions at one time there is a utility on the Software and Operation Guide CD called Unified Accounting Tool. Please reference the CD for this. Prompt Setup for Accounting Data To turn on/off specific settings that a User must follow in order submit a print job. Printers Set up the ability to send print jobs to multiple Printers on the local network. Create New Printers, edit existing printers and delete printers. - 32 - PrintNET Client Email Settings SMTP Configuration This section must be filled out in order for E-mail notifications to be sent. SMTP and Server information must be supplied by the customer/network administrator. Job Ticket E-mail Once the SMTP information is setup and confirmed this section can be filled out as to what notification will be sent to the user about the job submitted. By right clicking in the open white body area, a menu with available macros will appear. - 33 - PrintNET Client Printer Status Message Once the SMTP information is setup and confirmed this section can be filled out as to what notification will be sent to the desired people regarding status or instances that may occur on the Printer Such as Printer Out of Toner, Printer Out of Paper and Printer Jams. By right clicking in the open white area a menu with available macros will appear. Monthly Meter Report Once the SMTP information is setup and confirmed this section can be filled out as to what Information should be sent out and to whom it should be sent. This can be done on a Weekly or Monthly basis and - 34 - PrintNET Client the desired time can be determined depending on what option is chosen. By right clicking in the open white area a menu with available macros will appear. Service Interval Service Providers may configure the Service Interval to be automatically notified when the Printer is due for scheduled maintenance. Up to 10 destination email addresses (Semi colon separated) may be entered for notification at the specified interval. - 35 - PrintNET Client Web App Printing – Configuration The Web App Printing application allows users to submit print image data for direct printing or to be stored in a local Mailbox (Queue) for later image data retrieval or printing. Configuration is controlled via PrintNET once the application has been installed. Log into PrintNET using the printer’s IP address and your favourite web browser. Select Printer Config and enter the ‘Administrator’s’ account for the printer. Click on Email Plug-in for configuration. x E-mail address – The E-mail Address assigned/created for the Printer. The email address may be any email address from any accessible POP3 or IMAP email server. x Accounts Type POP3/IMAP – Protocol used for E-mail. Please refer to your email server for this information. x Server Address – Address of the E-mail connection x Server Port # - Indicates the port number to be used for connection. This port is automatically selected based on Account type and SSL connection status. x IMAP Inbox Folder – If IMAP is being used this is the folder name to be checked for files to print. Default is ‘Inbox’. x Username – User Name used on the e-mail account for authentication. x Password – Password used on the e-mail account for authentication. x Confirm Password – Used to confirm the entered password for the e-mail account. x Check for new E-mail (interval) – This indicates how often the system will check for new e-mail messages (3 minutes is the default) The email plug-in will check for new emails at the set interval. When a new email is found on the mail server, it will be checked against a locally stored database file (on the IPS) to determine if the email is new. If the email is new, then it will download the email with any attachments. If no attachments are found, then the email will be ignored. - 36 - PrintNET Client It is the owner of the email addresses responsibility to delete any old emails from the email server. The Web App Email Plug-in is NOT responsible for deleting stale emails. The Following section is used to set specific Keywords that can be used to customize the job ticket and control how the files are printed. x File – Represents the name of the file to be printed (ex. 2014-M3-A0.plt) x Copy – Represents the number of copies to be printed (ex. 2) x Media – Represents the media to be printed on (ex. Bond) x Zoom – Represents the percentage the file is to be printed at (ex. 50) x Default Delivery Mode x o Move to IPS Mailbox(Hold) – Deposits the files into the specified Mailbox to be held until either retrieved or printed o Create Job Ticket – Creates a job ticket and deposits this into the printing path. Submit – Saves all changes made to this area - 37 - PrintNET Client Direct Cloud Printing Direct Print This feature allows for the ability to submit digital images to the printer using nothing more than an email with attachments and a few key words (optional). With the E-mail Plug-in settings in PrintNet set to Create Job do the following: 1. Open desired E-mail application (Outlook, Yahoo Mail, Google Mail) 2. Enter the e-mail address of the Printer (This is the Email address assigned to the printer by the I/T Admin) Note: the E-mail shown in the example is NOT the e-mail address this has to be set to, just an example of what could be created for this functionality to work. 3. Enter the Subject – This can be something simple and will be used in the Unified Accounting log. a. The ‘From’ email address will be used for the ‘Requester’ information in the Unified accounting log. 4. In the body (optional) enter any of the Key words (set in PrintNet) that will allow a specific setting for the output of the files may also be added to the body of the e-mail. Note: there is no response to the sender indicating that the file has been received or printed. Users may want to add themselves in the CC area of the e-mail so that they will know the e-mail went through. 5. Browse to the location of the file to be transmitted. 6. When the file is received it will appear in the Job Queue and all information that it was created with it will be logged when printed. - 38 - PrintNET Client Direct Cloud Printing - Mailbox Queue This Web App. Allows for the user to simply send files for printing without the need for the installation of any special drivers. With the E-mail Plug in settings in PrintNet set to Move to IPS Mailbox Queue do the following: 1. Open desired E-mail application (Outlook, Yahoo Mail, Google Mail) 2. Enter the e-mail address of the Printer (This is the Email address assigned to the printer by the I/T Admin) Note: the E-mail shown in the example is NOT the email address this has to be set to, just an example of what could be created for this functionality to work. 3. Enter the Subject – This can be something simple. 4. In the body (optional) enter any of the Key words (set in PrintNet) that will allow a specific setting for the output of the files may also be added to the body of the e-mail. Note: there is no response to the sender indicating that the file has been received or printed. Users may want to add themselves in the CC area of the e-mail so that they will know the e-mail went through. 5. When Scan is complete it will appear in the Mailbox Queue. - 39 - PrintNET Client Color File-to-Print Once the files have been received via e-mail on the IPS they will go into a Mailbox created with the name of the person sending the E-mail. These files can now be printed using the File-To-Print functionality of the software or retrieved via Request or PrintNet. x Click the “File-to-Print” button to print files stored locally on the printer. This includes Local Mailboxes and other folders on the hard drive. x Browse to the destination and select the file or files you want to print on the right side of the screen. x Once selected click the OK button and the following window will open x File – Shows the name and location of the file being printed. Selecting the File Button will return to the mail File to Print selection screen. x Printer allows for the selection of the printer the Output will be sent to, including Ink Jet printers and 3rd party printers. - 40 - PrintNET Client General Tab x Select the number of copies to be made along with setting any other options such as: o Original Size – Set by Actual Image (this is not changeable) o Output Size – Select from available sizes or enter manually o Printer – Select from drop down of available printers o Media – Select from drop down of calibrated medias o Brightness – Adjust brightness as necessary Note: All of these options are detailed in previous sections. Color Tab x Selecting the Color Tab will offer more color options such as: x Use Color management On (selected) – will use the selected ICC profile for either RGB or CMYK x Use Color Management Off (unselected)uses the colors embedded in the file. x Rendering intent –choose from four different rendering intents: absolute colorimetric, relative colorimetric, perceptual, and saturation - 41 - PrintNET Client Misc Tab Selecting the Misc Tab allows the user to preview the file to be printer prior to printing it. RIP Preview Scan Preview allows the user to see the file prior to sending it to the printer. When RIP preview is selected the original will be scanned and then a preview will be displayed. Selecting OK will return to the main copy screen. Users also have the ability to copy a specific Area Of Interest (AOI). There are two methods for selecting the AOI. - 42 - PrintNET Client The first method for setting the Area of interest is to touch the screen and hold and then drag a box around the specific area. This will highlight only the selected area and if Ok is selected at this point, will only scan this area. Clicking Reset AOI will return to the full screen view of the file. The second method for setting the Area of interest is to touch the screen and hold for a second or two. A menu will appear, from this window a specific paper size can be selected as the Area of interest. This will highlight the specific size selected, and if Ok is clicked at this point, only this area will be scanned Note: In both methods once the size is selected the user has the ability to drag the box around on the screen to set the position. - 43 - PrintNET Client Paneling Tab Paneling will allow the user to create output that would be too big for the printer to print under normal conditions. For example if the desired output is to be 108”x72” wide this can be achieved by using paneling. In this example we have a 36”x24” original that will be paneled to 108”x72”. The paneling tab will look like this. The user can set the count given to specific values or let the software calculate the necessary panels. The height can also be controlled to make handling of the panels easier. Print Queue Tab The print Queue will show the progress of the file being sent to the color printer. Once it has left the print queue it is at the printer to be printed. - 44 - PrintNET Client Retrieving from IPS Mailboxes using PrintNet The IPS Mailboxes feature will allow a user to download files that have already been scanned into a Mailbox in the IPS. The user will be able to see all current Mailboxes, and select files that are present in that Mailbox for download. The desired files may also be downloaded to a .ZIP file for easy portability. This can be done by Selecting the IPS Mailbox Icon and then selecting the desired mailbox and all or specific files to download and clicking on the Download Button. Retrieving from IPS Mailboxes using Request Mailbox Retrieval Documents scanned on the IPS can be retrieved with the Request software. These are documents scanned into mailboxes on the IPS. To retrieve documents that were scanned into a mailbox use Request in the following manner: 1. Use the Folder selection area to browse to Mail Box located under “Desktop” (on the local drive) 2. Click on Mailbox listed are all the IPS Mail boxes on the local Drive. - 45 - PrintNET Client 3. Click on the mailbox (folder) that contains the images sent via e-mail to the printer. 4. Right Click with the mouse to “Transfer Current Scan Directory” 5. A screen will appear to allow the Mailbox directory to copy scanned files to local drives or networked storage locations. 6. After you have copied the files it will ask if you wish to delete the folder on the IPS. This can be performed at this time if so desired. 7. After the folder with the scanned images has been copied other tasks can be performed with applications and other third party applications: a. Database the images b. Image editing c. Request d. Any other image tools applications - 46 - PrintNET Client Cloud Scanning Cloud Scanning will allow a user to send files from their valid E-mail application directly to a printer to automatically print out or go directly into a mailbox for printing later or so they can be transferred to a desired location. Steps for Cloud Scanning Scanning to a mailbox of another Printer, this could be a printer located in another office or another printer located in the same building. Scan to Print With the E-mail Plug in settings in PrintNet set to Move to Create Job Ticket from the IPS touch Screen do the following: 1. Select Color Scan to File 2. Select Scan to E-mail (Please note the E-mail shown in the example is NOT the e-mail address this has to be set to, just an example of what could be created for this functionality to work) 3. Enter the e-mail address of the Printer (This is the Email address assigned to the printer by the I/T Admin) 4. Enter the Subject – This can be something simple. 5. Or any of the Key words that will allow a specific setting for the output of the file may also be added to the body of the e-mail. Note: there is no response to the sender indicating that the file has been received or printed. Users may want to add themselves in the CC area of the e-mail so that they will know the e-mail went through. - 47 - PrintNET Client 6. Insert the file 7. Scan entire file to e-mail or just a specific portion of the file by previewing the file and selecting an area of interest to scan to e-mail. 8. When scan is completed it will appear in the Job Queue and all information that it was created with it will be logged when printed. Scanning to Mailbox Queue With the E-mail Plug in settings in PrintNet set to Move to IPS Mailbox (Hold) from the IPS touch Screen do the following: 1. Select Color Scan to File 2. Select Scan to E-mail (Please note the E-mail shown in the example is NOT the e-mail address this has to be set to, just an example of what could be created for this functionality to work) 3. Enter the e-mail address of the Printer (This is the Email address assigned to the printer by the I/T Admin) 4. Enter the Subject – This can be something simple 5. Or any of the Key words that will allow a specific setting for the output of the file can be entered into the body. - 48 - PrintNET Client 6. Insert the file 7. Scan entire file to e-mail or just a specific portion of the file by previewing the file and selecting an area of interest to scan to e-mail. 8. When scan is completed it will appear in the Mailbox Queue. Printer Configuration Basic Configuration Basic Configuration enables administrators, key operators and service personnel to configure parameters for the printer. P r i n t e r Name: Type a descriptive name for the device. Useful if more than one of the same printer exists in the facility. Copy Density Value: Configures the density of the printer toner output from Dark to Light. Density settings may be set from the IPS touch screen in the Configuration menu. Output Rotation: Rotate for faster printing ensures that the printed output is sent to the widest roll available (long edge first). Rotate for Least Paper Usage calculates the percentage of paper to be used and will output to the roll with the least amount of paper waste. - 49 - PrintNET Client Historical Queue: Configure the amount of physical hard drive space is to be allocated to store jobs that have been printed. Values are from 0-25 GB. Users may recall previously printed jobs using PrintNET, Request and the Touch Screen interface (if enabled). Reprint: Configure the behavior of the IPS if a jam occurs. Reprint Jam (in or mm) calculates the number of images to reprint based on the value set. (e.g. If 48 inches is set and a user is printing 36x48 sheets, the printer would reprint 1 image based on this setting). Reprint Jam Copies will automatically reprint a specified number of images. Jam Reprint Prompt when enabled, prompts the user at the touch screen the number of copies to reprint. Print Setting: Configure behavior of paper selection handling. Closest prints the output image to the closest fitting roll. Image may be rotated automatically to fit. Center prints the output image to the closest fitting roll, but centers the image to the roll. Exact requires the exact roll installed for the output width. Wire Cleaning Amount of output in linear meters between wire cleaning intervals. Advanced Configuration In the Advanced section of the Printer Configuration screen Administrators can further manipulate the Internal IPS settings. With the settings available in this section Specific Deck info can be set, specific Media can be set and miscellaneous other settings regarding the way printed files will come out. - 50 - PrintNET Client Print Separator Sheets: Configure job or set separator sheets to be printed. Separator sheets contain information regarding current print job such as Job Number, Requester, Images printed (file names), output total (sq. ft / sq. m.). Deck Info: Override the installed media per roll deck. Auto is defaulted and will display to the user the selected media from the IPS touch screen. Monochrome PDF Processing: Select output dither mode based on image type (line, line/photo, mixed, etc). Min Feature Size ensures that the finest detail can be output to the printer. Other: x Min Cut Length – instructs the printer to cut paper at no less than this length (in or mm) x Max Image Length – instructs the printer to cut paper to no more than this length (ft or m) x Image Width Removal (pixels) – Image width tolerance adjustment used for documents that may be over 36”x36”. (e.g. image data is 36.5” x 36.5”, this is too large to print to the . Value set to 600 (600 pixels = 1 inch) would “ignore” any image data past 36”). x Lead Edge Void (pixels) – amount of “white space” to add to the printed output. (600 pixels = 1 inch) x Delay Between Sets (seconds) – Amount of time to pause the print queue between sets. x JIS Tolerance (in) – Images sent to the IPS without a Job Ticket (FTP/LPR) will be printed to exact JIS sizes. x Ignore Job Time – Unchecked verifies the time specified in the job ticket prior to printing. Used to schedule print jobs for a later date/time. x Hold Paper After Print – When Selected the printer will hold the paper in the ready position for 13 seconds. x Preload Paper – When selected this will load the paper to the ready position for the next print. x Ignore HDI Borders – When selected this will ignore borders that may be in by default within the HDI (AC) driver. x Enable Abacus – If available when selected this will enable the use of Abacus software. - 51 - PrintNET Client Monochrome HPGL Processing: x HPGL Min Line weight – Minimum line thickness that may be printed. If line specified is thinner than configured setting, line thickness will be increased. x HPGL Min Grayscale – Minimum shade of gray that may be printed. If fill area shade is less than specified configured setting, shading will be “darkened”. Uploads: x IPS Installed Fonts – Displays fonts that are currently installed on the IPS. x Upload Fonts – Select fonts to be uploaded and installed to the local IPS. Installed Fonts display the current list of fonts that are installed at the IPS. To add fonts, select the Upload Font button and browse the local workstation or server PC for .ttf (True Type Fonts). Select Open to install the fonts at the IPS. No further action is necessary at the IPS. x Upload Patch – Upload patches and software upgraded without installing additional software. Custom Media Types: Configure additional media types. Enter descriptive names for media to be selected from IPS Client Applications. Monochrome DWF Processing: x Gamma – Controls gamma of output image. Negative numbers are lighter image output. x DWF Min Lineweight – Minimum line thickness in pixels. If an image has a line that is thinner than the specified lineweight, the thickness will be increased. x Clip to Image Size – When enabled, ignores the paper space of the image and will print the image space. Upload Fonts Fonts are an integral part of any file or stamp. With PrintNET 7.2, it is possible to upload fonts from a networked PC directly to the IPS. These fonts will be installed automatically by the IPS software. Installed Fonts display the current list of fonts that are installed at the IPS. To add fonts, select the Upload Font button and browse the local workstation or server PC for .ttf (True Type Fonts). Select Open to install the fonts at the IPS. No further action is necessary at the IPS. - 52 - PrintNET Client Folder Configuration If a folder is available the folder configuration settings will allow an Administrator to set up desired folder packets. Note: This is should only be done by a technician trained on folder setup. - 53 - PrintNET Client IPS Mailboxes IPS Mailboxes The IPS Mailboxes feature will allow a user to download files that have already been scanned into a Mailbox in the IPS. The user will be able to see all current Mailboxes, and select files that are present in that Mailbox for download. The desired files may also be downloaded to a .ZIP file for easy portability. Administrative users may create, modify, and delete IPS mailboxes, SMB mailboxes and FTP mailboxes This can be done by Selecting the IPS Mailbox Icon and then selecting the desired mailbox and all or specific files to download and clicking on the Download Button. List View Thumbnail View - 54 - PrintNET Client Select All Allows a user to select all files in the current Mailbox. Unselect All Allows a user to Unselect all files in the current Mailbox. Add Files to Current Job Allows a user to add additional files to a currently selected job to be printed. Download Allows a user to download all tagged files to a location of their choice. Download As .ZIP Allows a user to download as a .zip file all tagged files to a location of their choice. Empty Mailbox This will allow a user to remove all files from the current selected mailbox. Add a Mailbox This will allow an Administrator the ability to create a new Mailbox on the IPS without having to be in front of the IPS itself. - 55 - PrintNET Client Adding SMB Mailboxes Administrators now have the ability to configure SMB scanning destinations directly from PrintNET. Select “SMB” from the list of available tabs to display configuration parameters Once an SMB destination is configured, it will be displayed in the list of available destinations on the left hand side of the screen prefixed by “SMB:” Please note: Files scanned to SMB & FTP destinations cannot be seen or selected from the PrintNET interface. Adding FTP Mailbox Location Administrators now have the ability to create FTP scanning destinations directly from PrintNET. Select “FTP” from the list of available tabs to display configuration parameters. Once an FTP destination is configured, it will be displayed in the list of available destinations on the left hand side of the screen prefixed by “FTP:” Please note: Files scanned to SMB & FTP destinations cannot be seen or selected from the PrintNET interface. - 56 - PrintNET Client Delete a mailbox This will allow a user the ability to delete a Mailbox (and all of its contents) on the IPS without having to be in front of the IPS itself. Printer Queue Management The Printer Queue can be managed by an Administrator and allows the administrator to see where jobs are in the queue. An Administrator also has the ability to manipulate the queue (ex. Change the position of a job in the Queue, Delete a job in the Queue and Edit a job in the Queue). - 57 - PrintNET Client Edit Job From within the Printer Queue the selected job can be reprinted as is or edited by “Right Clicking” on the desired job and selecting “Edit Job Ticket” and then selecting the desired available option. - 58 - PrintNET Client Historical Queue The Historical Queue size is set up under Basic Configuration and can be set from 0 Gb – Off to 25 GB – Max size. Once set, the Historical Queue will keep track of all submitted jobs and allow them to be called up again from within the Historical Queue and printed again as is or edited. Edit Job From within the Historical Queue the selected job can be reprinted as is or edited by “Right Clicking” on the desired job and selecting “Edit Job Ticket” This will bring up the following window that will allow the user to edit the Number of Copies desired and also to change the Media selection if necessary. - 59 - PrintNET Client Information / Help The Info/Help will take a user to the page where User Manuals can be downloaded and printed if necessary. Within the Info/Help section users may also download the current versions of software associated with the Printer. - 60 -