Questions And Answers No. 2 Ifb No. Op28589-2

Transcript

To: All Potential Bidders Subject: Questions and Answers No. 2 IFB No. OP28589-2 Tunnel Washing Services Attached please find a list of questions from potential Proposers/Bidders with Metro’s formal answers, all pertaining to the subject Request for Invitation for Bid (IFB). Please note none of the questions or answers contained in the attachment should be viewed as a change, modification, or revision to the subject IFB requirements. Any change to the subject IFB will be issued under a formal Amendment to the IFB by Metro. ATTACHMENT(S): 1. Questions and Answers Spreadsheet 2. Planholders list Issued by: IFB OP28589-2 Q&A No. 1 IFB No. OP28589-2 No. Date of Question TUNNEL WASHING SERVICES QUESTIONS AND ANSWERS Question Answer Issued Answer IFB Amend. As stated in the Statement of Work, under III. Contractor’s Responsibilities, Item #27 notes that the contractor will only be paid for hours worked inside the tunnels and will only be paid for standby time for situations where the contractor is not permitted to enter the tunnel for the entire night to perform tunnel washing work and Track Allocation has been approved. 1 2 2/14/17 2/14/17 IFB No. OP28589-2 If a crew goes to the tunnel at 9pm, then is forced by Metro to wait until 1am until being allowed access to wash, and then is only able to pressure wash for 90 minutes, the awarded contractor will only be paid for the 90 minutes of washing time? According to the IFB, it appears to me that the contractor will NOT be allowed to bill for ANY stand-by time, even though the crew waited for 4 hours (through no fault of the contractor) before being allowed to wash. Do I understand this correctly? What DIR prevailing wage rate (classification) does Metro believe this work falls into? Different contractors may view this work For reference, below is a table of the working hours from the previous tunnel washing contract which was performed between March 2013-January 2015. Average Time Washing Tunnels per working day Working Days with less than 1 hour in the tunnel Working Days with 1-2 hours in the tunnel Working Days with 2-3 hours in the tunnel Working Days with 3-4 hours in the tunnel Working Days with 4-5 hours in the tunnel Working Days with greater than 5 hours in the tunnel Total Working Days in the Tunnel 2 hours 45 minutes 4 days 80 days 120 days 157 days 30 days 29 days 420 days Metro cannot determine the classification that bidders will use to formulate their bid. The classification of operating engineers covers the scope of work for this contract. This does not rule out any other classifications that can be used. Metro suggests 1 2/27/17 2/27/17 Q&A NO. 1 IFB No. OP28589-2 No. 3 4 Date of Question 3/3/17 3/3/17 5 3/3/17 6 3/3/17 7 3/3/17 IFB No. OP28589-2 TUNNEL WASHING SERVICES QUESTIONS AND ANSWERS Question Answer differently and in order for all bidders to be bidding apples to apples, it is most beneficial that all contractors understand what rates need to be paid. that bidders contact the DIR’s prevailing wage unit at 415-7034774 or [email protected] for help in determining what classification would be best for use on this project Per California labor code 1773.2 and so that every contractor bids using the correct prevailing wage rate, please provide the craft, classification, or type of worker needed and per diem wage required to execute this contract. Please provide a list of approved solvents/degreasers Page 2 – 12, item V.6, including 5th paragraph and second page of Attachment C – Are materials, such as degreaser solutions to be billed separately? Please provide sludge collection records/stats Please provide the monthly service logs for the period the previous contract was in force Answer Issued Please see Question and Answer No. 2 3/8/17 Solvents and degreasers shall be bio friendly and be approved for use in the State of California. As stated in Section IV. Safety Requirements, note #4: “Contractor shall submit to Metro’s Corporate Safety, for review and approval, prior to the commencement of the contract, a listing of safety data sheets (SDS) of all cleaning agents and fuels, used or present on Metro property. No material used in this contract shall contain lead or asbestos.” 3/8/17 As stated in the Schedule of Quantities, note #2: “The hourly rate per person shall be fully burdened inclusive of all labor, equipment, material, travel time, profit and overhead, mobilization, setup, and wait-time.” Therefore, materials shall not be billed separately. 3/8/17 Project logs are available to the public and can be requested through Records Services at [email protected]. 3/8/17 Project logs are available to the public and can be requested through Records Services at [email protected]. 3/8/17 2 IFB Amend. Q&A NO. 1 IFB No. OP28589-2 No. 8 Date of Question 3/3/17 TUNNEL WASHING SERVICES QUESTIONS AND ANSWERS Question Answer What is the estimated time contractor will be given to acquire, deliver and setup equipment? Contractor shall have 30 days from the issuance of the Notice to Proceed (NTP) to deliver and setup the pressure washing equipment to the Division 20 yard. Answer Issued IFB Amend. 3/8/17 Contradiction in terms under heading titled, Contractor Responsibilities on Page 2-6. #33 states, “Contractor shall collect all sludge and debris, bag it, and deliver to Location 61. Address of Location 61 is 284 S. Santa Fe Ave, Los Angeles, CA 90012.” 9 10 11 3/3/17 3/3/17 3/3/17 IFB No. OP28589-2 # 40 states, “Contractor shall remove and dispose of any trash and debris in a lawful manner through its own means and at its own expense. All debris shall be disposed of off-site (the same day) in an approved and legal manner. Metro does not provide disposal service for trash and debris generated by Contractor operations Please confirm if the contractor will be required to collect and dispose of waste water from these services Is the subcontractor required to carry the same insurance limits if he is not performing pressure washing duties? #33 - Sludge in the tunnels needs to be bagged and delivered to Location 61 so it can be disposed of appropriately. 3/8/17 #40 - Normal trash and debris removed from the tunnels shall be removed by the contractor through its own means at its own expense Further clarification is required to answer this question. Is this in regards to the start of the contract or is this on a nightly basis? 3/8/17 No. As stated in note #34 in the Statement of Work: “Contractor shall provide spill berms for drains to assure that all drains are kept free and clean in a flowing condition and that the facility and its components operate to the designed 3/8/17 3 Q&A NO. 1 IFB No. OP28589-2 No. Date of Question TUNNEL WASHING SERVICES QUESTIONS AND ANSWERS Question Answer Answer Issued IFB Amend. performance levels, and to prevent particulates from entering the drain system.” Please see below links for additional SBE and DVBE information. Note that DVBE’s are certified by the Department of General Services. 12 3/3/17 13 3/3/17 14 3/3/17 15 3/3/17 IFB No. OP28589-2 Currently the DVBE list provided has not been helpful in finding adequate candidates. We need a list that is more exact to this type of work Exhibit 11 – Insurance – For the primary and non-contributory requirement, will a blanket form be acceptable Exhibit 11- Insurance – For the additional insured will a blanket form be acceptable Is the subcontractor required to carry the same insurance limits if he is not performing pressure washing duties? Department of General Services https://www.dgs.ca.gov/dgs/home.aspx Metro Certified Firms (SBE and DBE) – http://smallbusinessquery.metro.net/pages/naics_lookup.aspx DBE Certified firms http://www.dot.ca.gov/hq/bep/find_certified.htm For Disabled Veterans Business Enterprise (DVBE) https://caleprocure.ca.gov/pages/PublicSearch/suppliersearch.aspx 3/8/17 Yes. However the certificate should still indicate the coverage is afforded to Metro in either/or the memo space on the designated areas on the ACORD certificate of insurance 3/8/17 Yes. However the certificate should still indicate the coverage is afforded to Metro in either/or the memo space on the designated areas on the ACORD certificate of insurance 3/8/17 The prime contractor is responsible for any and all claims. With that stated, the prime contractor is free to establish lines and limits of insurance coverage that they believe addresses the risk exposures for the services each sub will perform. However it is advisable to ensure that all subcontractors are appropriately insured. 4 Q&A NO. 1 IFB No. OP28589-2 No. 16 17 18 Date of Question 3/3/17 3/1/17 3/1/17 IFB No. OP28589-2 TUNNEL WASHING SERVICES QUESTIONS AND ANSWERS Question What is the estimated contract award date? We were not shown the water source for the job. Can you please describe the water source that we’ll be using to fill our tanks nightly. Is it just a hose or is it a high pressure connection that will allow us to fill our tanks quickly? Is there any water source in the tunnels or do we have to return to the main source to refill our tank? Answer Estimated Award date is August 1, 2017. The water source to fill in the tanks will be a standard hose bib connection in the Division 20 yard. There is not a high pressure connection available to fill the tanks. Within the tunnels there are typically domestic water hose bib connections on either end of each station platform. Contractor may utilize these connections if the Track Allocation permits travel to the nearest station platform. Contractor may consider utilizing a large size tank, or have an additional tank on the flatbed truck to minimize the number of trips to water connections while performing the work 5 Answer Issued IFB Amend. 3/8/17 3/8/17 3/8/17 Q&A NO. 1 IFB No. OP28589-2 - Tunnel Washing Services Rommel Hilario Updated/Printed: 3/9/2017 Date Company Name 2017-03-07 BriteWorks, Inc. Street 620 N. Commercial Ave. 2017-02-07 CleanStreet 2017-03-07 Colbert Environmental Group Additional Covina Covina State CA Postal Code 91723 Telephone 1-6263370099 First Name Anita Last Name Ron Email [email protected] 1937 W. 169th Street Gardena CA 90247 1-310-538-5888 Rick Anderson [email protected] 222 w 6th St., Suite 400 San Pedro CA 90733 1-310-729-8031 Kimberly Colbert [email protected] 2017-02-07 Conejo Crest 16435 Hart St Van Nuys CA 91406 1-8182535996 David Stein [email protected] 2017-01-31 Construction Bidboard 11622 El Camino Real, Suite 100San Diego San Diego CA 92130 1-8004795314 eBidboard Planroom [email protected] 2017-01-31 Executive-Suite Services, Inc. 19025 Parthenia Street Northridge CA 91324 1-818-993-6300 Walter Prince [email protected] 2017-01-30 Fix Painting Company 23003 Ventura Blvd. Woodland Hills CA 91364 818-818-225-0633 Andreas Loizu [email protected] 2017-01-31 [email protected] 26 LAW DRIVE FAIRFIELD NJ 07004 1-973-390-2009 PHILIP DESTEFANO [email protected] 2017-02-21 G.C.S (GLORIA`S CLEANING SERVICE) 8149 De Garmo ave. Sun Valley CA 91352 1-818-658-6130 carlos calderon [email protected] 2017-02-14 Globe-Connect llc 1325 WALNUT STREET COATESVILLE PA 19320 610-610-466-9537 ELISA VONLANGE [email protected] 2017-02-21 HAZARDOUS TECHNOLOGIES, INC. PO Box 3610 San Dimas CA 91750 909-909-595-5991 Steve Tice [email protected] 2017-03-03 Imex Innovative Co 5811 SW 88th Street Miami FL 33156 1-7869730100 Jose Jaramillo [email protected] 2017-02-09 NRC ENVIRONMENTAL 3777 LONG BEACH BOULEVARD LONG BEACH CA 90807 1-3109571009 VINCE LYNAM [email protected] 2017-01-30 ONVIA 509 Olive Way Seattle WA 98101 1-206-373-9500 Source Management [email protected] 2017-02-03 South Shore Building Services, inc 4208 E. La Palma Ave Anaheim CA 92807 1-7146460130 Vickie Eubanks [email protected] 2017-03-07 Woods Maintenance Services, Inc 7260 Atoll Ave North Hollywood CA 91605 1-8187642515 Josh Woods [email protected] Anaheim City T hislistisupdated every Friday