Rfb 28159-weg

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Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes State of Wisconsin Wis. Statutes s.16.75 DOA-3070 (R08/2003) BIDS MUST BE SEALED IN AN ENVELOPE OR BOX AND ADDRESSED To: Remove from bidder list for this commodity/service. Bid envelope must be sealed and plainly marked in lower corner with due date and Request AGENCY ADDRESS: for Bid # 28159-WEG. Late bids will be rejected. Bids MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids dated Department of Administration and time stamped in another office will be rejected. Receipt of a bid by the mail system does State Bureau of Procurement not constitute receipt of a bid by the purchasing office. Any bid which is inadvertently opened P. O. Box 7867 as a result of not being properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are 101 E. Wilson Street, 6th Floor public unless otherwise specified. Records will be available for public inspection after Madison, WI 53703-3405 issuance of the notice of intent to award or the award of the Contract. Bidder should contact person named below for an appointment to view the bid record. Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The REQUEST FOR BID attached terms and conditions apply to any subsequent award. 28159-WEG THIS IS NOT AN ORDER BIDDER (Name and Address) Item No. 1 2 QTY Bids MUST be in this office no later than June 6, 2014; 2:00 PM CT Name (Contact for further information) Email Address Bill Goff, Procurement Specialist [email protected] Phone (608) 266-1002 Date May 9, 2014 Quote Price and Delivery FOB Wisconsin Description Type of Binding Addendum A – Class 1 Printing of the 2013 Laws of Wisconsin, Volumes 1 & 2 Addendum B – Class 2 Printing of the 2013 – 2014 DOJ Selected 1,110 Excerpts of Wisconsin Statutes; Attorney Edition 1,000 Hardcover Paperback Addendum C – Class 2 Printing of the 2013 – 2014 Wisconsin Statutes as described below: 3 2,101 2013-2014 Wisconsin Statutes Volumes 1 – 6 4 7,000 2013-2014 Wisconsin Statutes Volumes 1 – 6 Payment Terms Delivery Time Hardcover Soft Vinyl Cover BIDDERS Must use Price Charts Addendum A, B, and/or C to provide pricing Bidder claims minority or disabled veterans bidder preference pursuant to s.16.75(3m)(b) 3, Wis. Stats. A 5% preference may be granted to a minority business enterprise (MBE) and disabled veteran-owned business (DVB) certified by the Wisconsin Department of Administration, Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Department of Administration, Supplier Diversity Program. Bidder preferences do not apply to printing bids. We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605. Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States. Yes No Unknown In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury. We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid. Name of Authorized Company Representative Title Phone ( ) (Type/Print) Fax ( ) Signature of Above Date email This form can be made available in accessible formats upon request to qualified individuals with disabilities. Page 1 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes TABLE OF CONTENTS 1.0 INTRODUCTION AND PURPOSE ................. 4 1.1 DEFINITIONS .............................................. 4 1.2 PURPOSE AND SCOPE OF THE REQUEST FOR BID .................................... 6 1.2.1 2013 Laws of Wisconsin Volumes 1 & 2 ....................................... 6 1.2.2 2013 – 2014 Selected Excerpts of WI Statutes; Attorney Edition...................... 6 1.2.3 2013 – 2014 Wisconsin State Statutes Volumes 1 – 6 ....................................... 6 1.3 GENERAL CONTRACT INFORMATION .... 7 1.3.1 Contract length / renewal ...................... 7 1.4 MODIFICATIONS OF CONTRACT ............. 7 1.4.1 Termination for Cause........................... 7 1.4.2 Termination for Convenience ................ 7 1.4.3 Termination for Change In Law ............. 8 1.4.4 Contract Cancellation ............................ 8 1.4.5 Orderly Termination .............................. 8 1.5 ORDER OF PRECEDENCE ........................ 8 1.6 ESTIMATED VOLUME ................................ 9 2.0 BIDDER QUALIFICATIONS & REQUIREMENTS ........................................... 9 2.1 EXPERIENCE.............................................. 9 2.2 MANUFACTURING ..................................... 9 3.0 MANDATORY REQUIRED SPECIFICATIONS OF BID ............................ 9 3.1 TECHNICAL REQUIREMENTS .................. 9 3.1.1 Quality Standards .................................. 9 3.1.2 Electronic Communications ................ 10 3.1.3 Required Software .............................. 10 3.1.4 Required Equipment ........................... 10 3.2 SUBCONTRACTING ................................. 10 3.3 PERFORMANCE AND SUPPORT REQUIREMENTS ...................................... 10 3.3.1 Quantities ............................................ 10 3.3.2 Overruns/Underruns ............................ 11 3.3.3 Artwork ................................................ 11 3.3.4 Paper ................................................... 11 3.3.5 Inks ...................................................... 11 3.3.6 Proofs .................................................. 12 3.3.7 Finishing .............................................. 12 3.3.8 Standard Packaging ............................ 12 3.3.9 Inspection and Replacement .............. 13 3.3.10 Support Requirements ........................ 13 3.3.11 Customer Service and Responsiveness .................................. 13 3.3.12 Production Schedule ........................... 13 4.0 SPECIAL TERMS AND CONDITIONS OF BID ................................................................ 14 4.1 ORDERING METHOD / PRICING / INVOICING / PAYMENTS ......................... 14 4.1.1 Ordering Method ................................. 14 4.1.2 Pricing ................................................. 14 4.1.3 Invoicing .............................................. 14 4.1.4 Payments ............................................ 15 4.2 DELIVERY REQUIREMENTS ................... 15 4.3 FORCE MAJEURE .................................... 15 4.4 SECURITY & CONFIDENTIALITY OF MATERIALS .............................................. 15 5.0 PRICING STRUCTURE & PRICE SHEET INSTRUCTIONS ........................................... 16 5.1 5.2 PRICE SHEET INSTRUCTIONS ............... 16 REQUESTING PRICE ADJUSTMENTS ........................................ 16 5.3 FOB DESTINATION, FREIGHT PREPAID ................................................... 16 5.4 PRICE CHARTS STRUCTURE ................. 16 6.0 BID PROCEDURE AND INSTRUCTIONS ........................................... 16 6.1 CALENDAR OF EVENTS .......................... 16 6.2 CORRESPONDENCE, CLARIFICATIONS AND QUESTIONS ..................................... 17 6.2.1 News Releases ................................... 17 6.3 REASONABLE ACCOMMODATIONS ...... 17 6.4 VENDORNET REGISTRATION ................ 17 6.5 SUBMITTING A BID .................................. 17 6.5.1 Security Procedures, Bid Receipt ....... 18 6.6 FORMAT OF BID RESPONSE.................. 18 6.6.1 Signed RFB Sheet............................... 18 6.6.2 Standard Terms and Conditions for State of Wisconsin Printing ................. 18 6.6.3 Additional Information.......................... 19 6.6.4 Samples .............................................. 19 6.7 INCURRING COSTS ................................. 19 7.0 BID ACCEPTANCE AND AWARD .............. 19 7.1 BID OPENING ........................................... 19 7.2 BID REVIEW .............................................. 19 7.3 BID ACCEPTANCE ................................... 19 7.4 METHOD OF AWARD ............................... 19 7.5 AWARD NOTIFICATION ........................... 20 8.0 REQUIRED FORMS ..................................... 20 Addendum A – 2013 Laws of Wisconsin Volumes 1 & 2 ............................................. 21 A1. Contract Details ......................................... 21 A2. Sample Volumes ........................................ 21 A3. Production Timetable ................................. 21 A4. Number of Volumes and Pages ................. 21 A5. Sizes .......................................................... 21 A6. State to Furnish.......................................... 21 A7. Contractor to Furnish ................................. 22 A8. Artwork ....................................................... 22 A9. Paper Proofs .............................................. 22 A10. Alterations .................................................. 22 A11. Inks ............................................................ 23 A12. Recycled Paper.......................................... 23 A13. Binding ....................................................... 23 A14. Packaging .................................................. 24 A15. Pallets ........................................................ 24 A16. Delivery ...................................................... 25 Addendum B – 2013 – 2014 Selected Excerpts of WI Statutes; Attorney Edition ................ 26 B1. Contract Details ......................................... 26 B2. Sample Volumes ........................................ 26 B3. Production Timetable ................................. 26 B4. Number of Editions and Pages .................. 26 B5. Sizes .......................................................... 26 B6. Contractor to Furnish ................................. 26 B7. Artwork ....................................................... 26 B8. Paper Proof ................................................ 27 B9. Alterations .................................................. 27 B10. Inks ............................................................ 27 B11. Recycled Paper.......................................... 27 Page 2 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes B12. Binding ....................................................... 27 B13. Packaging .................................................. 28 B14. Pallets ........................................................ 29 B15. Delivery ...................................................... 29 Addendum C – 2013 – 2014 Wisconsin State Statutes Volumes 1 – 6............................... 31 C1. Contract Details ......................................... 31 C2. Sample Volumes........................................ 31 C3. Production Timetable ................................. 31 C4. Number of Volumes and Pages ................. 32 C5. Sizes .......................................................... 32 C6. State to Furnish ......................................... 32 C7. C8. C9. C10. C11. C12. C13. C14. C15. C16. Page 3 of 37 Contractor to Furnish ................................. 32 Artwork ....................................................... 32 Electronic and Paper Proofs ...................... 33 Alterations .................................................. 33 Inks ............................................................ 33 Recycled Paper.......................................... 33 Binding ....................................................... 34 Packaging .................................................. 35 Pallets ........................................................ 36 Delivery ...................................................... 36 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes 1.0 INTRODUCTION AND PURPOSE 1.1 DEFINITIONS For the purposes of this Request for Bid (RFB) and resulting Contract(s), the following definitions of terms shall apply, unless otherwise indicated: Class 1 35.01 (1) – All legislative printing and the Laws of Wisconsin. Class 2 35.01 (2) – Wisconsin statutes and Blue Book. Addendum refers to Addendum A, B, or C which represents each unique publication described in this RFB. Agency means an office, department, agency, institution of higher education, association, society or other body in state government created or authorized to be created by the constitution or any law, which is entitled to expend moneys appropriated by law, including the legislature and the courts, but not including an authority. Authorized User means any state agency, University of Wisconsin campus, or other state or local public body authorized to use statewide Contracts, as established in §§ 16.70 (1b), (1e), (2), (4) and (8), 16.73 and 66.0301 of the Wisconsin Statutes. Bid means a price quotation specifically given to a prospective purchaser by a prospective seller; a bid is an offer to sell. Bidder means any person or entity which submits a competitive bid in response to requests for bids. Broker is someone that acts as an agent for others, as in negotiating Contracts, purchases, or sales in return for a fee or a commission. Business Days’ means Monday through Friday 8:00 AM to 4:00 PM CT excluding state holidays. Contract means the written document between the Department of Administration (DOA) and the Contractor containing at a minimum, the terms and conditions and the responsibilities of the Contractor and the DOA based on this RFB. Contract Designee means the individual or individuals responsible for that print job. Contract Manager is the designated Bureau of Procurement staff personnel. Contractor means any person, or entity providing equipment, materials, supplies, contractual services to a contracting agency of the State. CTP means Computer to Plate Delivery Hours means delivery hours are 8:00 AM to 3:00 PM CT, Monday through Friday, except state holidays, unless otherwise noted on the order. Department means Department of Administration (DOA). Destination-Inside Door means shipping/receiving dock. DOJ means Department of Justice DPI means Dots Per Inch. FOB Destination means seller pays for and retains title and control of goods until they are delivered and the Contract of carriage has been completed. The seller selects the carrier and is responsible for the risk of transportation. The seller is responsible for filing claims for loss or damage. FTP (File Transfer Protocol) is a standard for transferring files over the Internet. FTP programs and utilities are used to upload and download electronic files such as: web pages, graphics, and other files from your hard drive to a remote server which allows FTP access. Lithographic is a method for printing using a metal plate with a completely smooth surface. Page 4 of 37 Request for Bid #28159-WEG Lowest responsible bidder Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes means the person or entity submitting the competitive bid with the lowest price that meets the specifications contained in the requests for bids. In establishing the lowest responsible bidder, all of the following factors may be considered: (a) (b) (c) (d) The financial ability to provide the services required or to complete the Contract; The skill, judgment, experience, and resources to complete the Contract; The necessary facilities, staff, personnel, and equipment to complete the Contract; The demonstrated ability to satisfactorily perform the work or provide the materials in a prompt, conscientious manner; (e) The demonstrated ability to comply in situations where the award is contingent on special considerations subject to the nature of the services or Contract required; and (f) Any other factor determined to be relevant in assessing the bidder’s ability to supply as required. (Adm. 6.01 (9)) LRB means Legislative Reference Bureau. The LRB provides nonpartisan, professional, and confidential bill drafting, legal publishing, research, and library services to the legislature and the public. Offset printing is a commonly used printing technique where the inked image is transferred (or "offset") from a plate to a rubber blanket, then to the printing surface. When used in combination with the lithographic process, which is based on the repulsion of oil and water, the offset technique employs a flat (planographic) image carrier on which the image to be printed obtains ink from ink rollers, while the non-printing area attracts a water-based film (called "fountain solution"), keeping the non-printing areas ink-free. PMS Pantone Matching System (inks). Preflight is a term used in the industry to describe the process of confirming that the digital files required for the printing process are all present, valid, correctly formatted, and of the desired type. Procuring Agency means the state agency which conducts the purchasing transaction. RFB Request for Bid which contains all documents used for soliciting bids. RIP Raster Image Processor: A computer that accepts digital files and creates a print-ready file. Skid / Pallet means pack cartons on 4-way pallets. The pallets must be four-way entry, block design, general purpose, and nonreversible size 36” x 48”. A packing slip shall be on each pallet describing contents of that pallet. Use cross-stacking for each layer of cartons to ensure stability. Cartons shall be placed on the pallets so the outside carton panels on each side of the pallet are in the same vertical plane, i.e. flush sides. Stretch wrap with sufficient layers and/or thickness to prevent movement during shipment. Specification means a description of what the procuring agency requires and, consequently, what a bidder must offer to be considered for an award. A specification may be a description of the physical or functional characteristics, or of the nature of a supply. It may include a description of any requirement for inspecting, testing, or preparing a supply item for delivery, the necessary performance criteria, and a description of the procedures to be followed when submitting and evaluating bid. State means State of Wisconsin. Page 5 of 37 Request for Bid #28159-WEG 1.2 Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes PURPOSE AND SCOPE OF THE REQUEST FOR BID The purpose of this document is to provide interested parties with information to prepare and submit a bid for Class 1 Printing of the 2013 Laws of Wisconsin, Volumes 1 & 2 (Hardcover), Class 2 Printing of the 2013 – 2014 DOJ Selected Excerpts of Wisconsin Statutes; Attorney Edition (Paperback), and Class 2 Printing of the 2013 – 2014 Wisconsin Statutes (case bound stamped hardcover and either perfect bound softcover or paper cover books) for the State of Wisconsin. Jobs generated from this RFB may include, but are not limited to, the following characteristics: 1. 50% or greater ink coverage on 1 or 2 color work 2. Three (3) out or more colors 3. Reverses out of large solid areas 4. Duotones are large screened areas 5. Line screen greater than 150 lines per inch 6. Special printing techniques such as double bumping, ghosting bars, or dry trapping The State, as represented by the Department of Administration, State Bureau of Procurement, intends to use the results of this process to award three (3) separate Contracts for the above said printing per Chapter 35.15, 35.17, and 35.18 of the Wisconsin Statutes. Bidders are to review all elements of this RFB before submitting bid materials. Bidders are advised to carefully study and thoroughly familiarize themselves with this document. Failure to follow requirements shall result in rejection of bid. The Department of Administration intends to utilize this bid for the production of books printed on heat set lithography equipment. These bids include case/hard stamped covers printed on the cover and spine, soft covers printed two (2) sided, and paperback covers printed on the front cover and spine. Binding operations for these bids consist of perfect binding, smyth sewing, collating, scoring, and other normal finishing operations. 1.2.1 2013 Laws of Wisconsin Volumes 1 & 2 Addendum A – This is a bid for the production of the 2013 Laws of Wisconsin. All printing on this bid is by the heat set web computer to plate (CTP) lithographic process on recycled paper. Production process requires 32 page signature capabilities. Gutter widths for both volumes shall not be less than 1/2" for top and bottom margins with inside gutters at 1/4" or 3/8” but cannot vary more than 1/16” either way. This bid includes case/hard stamped covers, printed on the spine only, with binding operations (smyth sewing, collating, and scoring). Work shall include all labor, materials, equipment, insurance, packing, freight, travel, parking, and all other costs necessary to produce and deliver this order as specified. This Contract is between the State of Wisconsin, Legislative Reference Bureau and the Contractor. 1.2.2 2013 – 2014 Selected Excerpts of WI Statutes; Attorney Edition Addendum B – This is a bid for the production of the 2013 – 2014 Selected Excerpts of WI Statutes; Attorney Edition. All printing on this bid is by the heat set web computer to plate (CTP) lithographic process on recycled paper. Production process requires 32 page signature capabilities. Gutter widths shall not be less than 1/2" for top and bottom margins with inside gutters at 1/4" or 3/8” but cannot vary more than 1/16” either way. This bid includes paperback covers printed on the front cover and spine with binding operations (perfect binding, collating, and scoring). Work shall include all labor, materials, equipment, insurance, packing, freight, travel, parking, and all other costs necessary to produce and deliver this order as specified. This Contract is between the State of Wisconsin, Department of Justice and the Contractor. 1.2.3 2013 – 2014 Wisconsin State Statutes Volumes 1 – 6 Addendum C – This is a bid for the production of the 2013 – 2014 Wisconsin Statutes Volumes 1 – 6. All printing on this bid is by heat set web computer to plate (CTP) lithographic process on recycled paper. Production process requires 32 page signature capabilities. Gutter widths for all volumes shall not be less than 1/2" for top and bottom margins with inside gutters at 1/4" or 3/8” but cannot vary more than 1/16” either way. This bid includes case/hard stamped covers and soft covers that are printed two (2) sided with binding operations (smyth sewing, perfect binding, collating, and scoring). Work shall include all labor, materials, equipment, insurance, packing, freight, travel, parking, and all other costs necessary to produce and deliver this order as specified. This Contract is between the State of Wisconsin, Legislative Reference Bureau and the Contractor. Page 6 of 37 Request for Bid #28159-WEG 1.3 Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes GENERAL CONTRACT INFORMATION The Department of Administration intends to utilize the results of this Request for Bid (RFB) to award three (3) separate Contracts. The Contracts resulting from this RFB shall be between the State of Wisconsin, Department of Justice, Legislative Reference Bureau, and the Contractor. No changes to any Contract may be made without prior written approval by the Contract designee(s) for that pertinent Contract. A copy of all communications concerning each Contract, email’s, faxes, etc., will be carbon copied to the Contract manager listed below. Bill Goff State Bureau of Procurement 101 E Wilson St, 6th Floor PO Box 7867 Madison, WI 53707-7867 Telephone: (608) 266-1002 Fax: (608) 267-0600 Email: [email protected] 1.3.1 Contract length / renewal Each Contract will begin with the signing of each set of Contract documents by each agencies’ Secretary’s Office or their designee and will end by June 30, 2015. The Contract prices will remain unchanged during this period. 1.4 MODIFICATIONS OF CONTRACT The Contract must not be used for purchasing commodities or services outside of the general scope and intent of the original RFB. Any modifications made to the Contract must fall within the scope of the Bid and be rendered in writing and signed by both responsible parties or they will be void. 1.4.1 Termination for Cause The State of Wisconsin may terminate the Contract after providing the Contractor with 30 calendar days written notice of the Contractor’s right to cure a failure of the Contractor to perform under the terms of the Contract. The Contractor may terminate the Contract after providing the State 120 calendar days’ notice of the State’s right to cure a failure of the State to perform under the terms of the Contract. Upon the termination of the Contract for any reason, or upon Contract expiration, each party shall be released from all obligations to the other party arising after the date of termination or expiration, except for those that by their terms survive such termination or expiration. 1.4.2 Termination for Convenience Either party may terminate the Contract at any time, without cause, by providing a written notice; the State by providing at least 30 calendar days’ notice to the Contractor, and the Contractor providing at least 120 calendar days’ notice to the State in advance of the intended date of termination. In the event of termination for convenience, the Contractor shall be entitled to receive compensation for any fees owed under the Contract. The Contractor shall also be compensated for partially completed services. In this event, compensation for such partially completed services shall be no more than the percentage of completion of the services requested, at the sole discretion of the State, multiplied by the corresponding payment for completion of such services as set forth in the Contract. Alternatively, at the sole discretion of the State, the Contractor may be compensated for the actual service hours provided. The State shall be entitled to a refund for goods or services paid for but not received or implemented, such refund to be paid within 30 days of written notice to the Contractor requesting the refund. Page 7 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes 1.4.3 Termination for Change In Law The Contract may be terminated either by mutual agreement or at the discretion of the State following any amendment to, or judicial interpretation of, Federal or State law that: • Renders performance, enforcement or compliance with the totality of the Contract impossible, patently unreasonable, or unnecessary • Renders accomplishment of the Contract’s objectives impossible, patently unreasonable, or unnecessary. 1.4.4 Contract Cancellation The State of Wisconsin reserves the right to cancel the Contract in whole or in part without penalty if the Contractor: • Breaches or defaults an obligation under the Contract as follows: ─ Fails to perform any material obligation required under the Contract; ─ Files a petition in bankruptcy, becomes insolvent, or otherwise takes action to dissolve as a legal entity; ─ Allows any final judgment not to be satisfied or a lien not to be disputed after a legallyimposed, 30-day notice; ─ Makes an assignment for the benefit of creditors; • Fails to follow the sales and use tax certification requirements of s. 77.66 of the Wisconsin Statutes; • Incurs a delinquent Wisconsin tax liability; • Fails to submit a nondiscrimination or affirmative action plan as required herein; • Fails to follow the nondiscrimination or affirmative action requirements of subch. II, Chapter 111 of the Wisconsin Statutes (Wisconsin’s Fair Employment Law); • Becomes a federally debarred Contractor; • Is excluded from federal procurement and non-procurement Contracts; • Fails to maintain and keep in force all required insurance, permits and licenses as provided in the Contract; • Fails to maintain the confidentiality of the State’s information that is considered to be Confidential Information, proprietary, or containing Personally Identifiable Information, or Contractor performance threatens the health or safety of a State or municipal employee. 1.4.5 Orderly Termination Upon termination/cancellation or other expiration of this Contract, the Contractor shall immediately return to the other all papers, materials, and other properties of the other held by the Contractor for purposes of execution of this Agreement. In addition, each Party shall assist the other Party in the orderly termination of this Agreement and the transfer of all aspects hereof, tangible or intangible, as may be necessary for the orderly, non-disruptive business continuation of each Party. 1.5 ORDER OF PRECEDENCE In the event of Contract award, the contents of this RFB (including all attachments), RFB addenda and revisions, the Bid response from the successful Bidder, as accepted by the Procuring Agency, and any additional terms agreed to in writing by the parties shall be incorporated into the Contract. Failure of the successful Bidder to accept these elements into the Contract will result in the cancellation of the Contract award. In the event of conflict with the incorporated elements of the Contract, the following order of precedence will prevail: • Official Purchase Order • Final Signed Contract with clarifications included • Bid Response as accepted by the State of Wisconsin • RFB Page 8 of 37 Request for Bid #28159-WEG 1.6 Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes ESTIMATED VOLUME The estimated volumes from the 2012 printing of these publications are listed below: Addendum A B Year Description 2011 2011-2012 Laws of Wisconsin, Volumes 1 & 2 DOJ Selected Excerpts of Wisconsin Statutes; Attorney Edition (Paperback) Wisconsin Statutes Volumes 1 – 6 (Hardcovers) Wisconsin Statutes Volumes 1 – 6 (Soft Vinyl covers) Totals 2011-2012 C 2011-2012 # of Copies 1,000 Cost $40,222 1,279 $14,354 2,100 $155,652 7,000 $278,110 11,379 $488,338 The State does not guarantee any minimum or maximum volume on the resulting Contract. Any bid that requires a minimum quantity or dollar amount purchased shall be rejected. 2.0 BIDDER QUALIFICATIONS & REQUIREMENTS All Bidder qualifications in this section are mandatory. Failure to meet a qualification will disqualify your Bid. In the event that no Bidder is able to meet an individual mandatory requirement, the State reserves the right to continue the review of Bids and to select the Bid that most closely meets the requirements specified in this RFB. 2.1 EXPERIENCE 2.2 MANUFACTURING All bidders shall have been performing print production as described in the applicable addendum of this bid for the past five (5) years. All work will be performed within the plant of the Contract printer unless excepted by the department per Wis. Stats. s. 35.56(4). This Contract will not be awarded to a Broker. 3.0 MANDATORY REQUIRED SPECIFICATIONS OF BID All Specifications are defined as mandatory minimum requirements unless otherwise noted. For a bidder to be considered, the bidder must meet all requirements listed. In the event that no Bidder is able to meet an individual mandatory requirement, the State reserves the right to continue the review of Bids and to select the Bid that most closely meets the requirements specified in this RFB. 3.1 TECHNICAL REQUIREMENTS 3.1.1 Quality Standards The State requires all work performed on the Contract to be of excellent quality, conforming to these quality criteria: 1. Inking must be consistent and uniform throughout in color strength and density. 2. Accurate registration consistent with current offset lithography printing. 3. Correct ink match to specified PMS colors. 4. Four-color process printing must match contract proof. 5. Halftones must be clean and crisp, with consistent quality at 133 line screen on uncoated stock and 150 line screen on coated stock. 6. Folding must be square and accurate with exact alignment of crossover printing across folds. 7. Finishing operations must be clean and applied correctly. 8. Cutting and trimming must be square, clean and correctly aligned and positioned. 9. Gluing must be of the highest quality and maintain adhesion and durability for the weight of each volume for a minimum of two (2) years. 10. Regular use of quality measurement tools on press sheets, such as registration targets, star or slur targets and color bars. 11. Consistent use of densitometry throughout the prepress and press processes. 12. Consistent calibrations in the prepress and at the press and the proper use of color corrected lighting in press and proofing areas. 13. Additional controls include proper control of humidity and temperature in all production and work staging areas, paper storage in temperature and humidity controlled areas and cleanliness of work areas. Page 9 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes The Contractor must employ industry standard process controls to ensure and maintain quality printing. 3.1.2 Electronic Communications The Contractor must have email capabilities and a file transfer protocol (FTP) web server. 3.1.3 Required Software The state will submit electronic files in a variety of software’s such as Quark Xpress, Adobe Suite, and Microsoft Suite. The Contractor must be able to work with electronic files created in these applications. 3.1.3.1 Software Platforms The Contractor shall have, and be proficient in the use of software on PC and MAC platforms. 3.1.3.2 Digital Files Contractor must be able to edit original digital files. 3.1.4 Required Equipment Required equipment must be installed and operational in the Contractor’s plant twelve (12) months prior to the time of bid submission. 3.1.4.1 In-House Production Equipment The Contractor must submit all in-house production equipment used to fulfill the Contract per section 7.5. 3.2 SUBCONTRACTING The subletting of the prepress, press, and standard folding on the Contract are not allowed. Complicated fold such as double gate fold, multiple map folds, and other specialty fold may be subcontracted. Smyth sewing and case binding may be subcontracted along with other operations such as embossing, foil stamping, or other specialty finishing operations. The awardee will act as the prime Contractor in regard to any Contract obligations for which it subcontracts, and will be responsible for its subcontractor’s performance including related Specifications, insurance requirements and applicable regulations. The State will not be liable for charges incurred due to the fault of a subcontractor. The Bidder must identify any potential subcontractor it intends to use to provide the product or service it will provide if awarded the Contract. All subcontractors must be approved in writing by the Procuring Agency. Any proposed substitution of a subcontractor must be submitted in writing to the Authorized User 30 days prior to implementation of the substitution, and include the substitute’s qualifications, the reason for the change, and the intended effective date of the substitution. Failure to notify the Department may result in cancellation of the Contract without notice and without penalty to the State. 3.3 PERFORMANCE AND SUPPORT REQUIREMENTS 3.3.1 Quantities Each of Addendum A, B, and C has specific quantities, ONLY COMPLETE VOLUME SETS WILL BE ALLOWED. Jobs will be ordered in increments of 100. The Price Charts are based on run charges per thousand finished pieces. This RFB is outlined in three (3) Addendums and are referenced throughout this document. FINISHED # OF INKS QTY’s ADDENDUM SIZE VOLUMES A. 2013 Laws of Wisconsin 8-1/2” x 11” Text black only Vol. 1 – 2 1,000 Volumes 1 & 2 B. 2013 – 2014 Selected Excerpts 1,110 8-1/2” x 11” Text black only of WI Statutes; Attorney Edition Paperback 2,101 Hard 8-1/2” x 11” Text black only Vol. 1 – 6 Cover C. 2013 – 2014 Wisconsin State Statutes Volumes 1 – 6 7,000 Soft 8-1/2” x 11” Text black only Vol. 1 – 6 Vinyl covers See Price Chart Addendums A, B, and C for details. Page 10 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes 3.3.2 Overruns/Underruns These Contracts are expected to be exact count Contracts; however, in the event of overruns or underruns the State will apply these rules: quantities ordered up to 10,000 will not to exceed 3% and quantities ordered up to 100,000 will not exceed 1%. The Contractor will be paid for the actual quantity delivered within this tolerance. In the case of underruns, ordering agencies may require an order be placed back on the press, at no additional charge to the ordering agency or the ordering agency may accept lower quantity at a negotiated price, at the sole discretion of the ordering agency. Overruns will be priced based on run per thousand cost(s) only. 3.3.3 Artwork Electronic files will be submitted with each purchase order via email, mail (i.e. CD, DVD, Flash Drive), or Contractor’s FTP Site. Contractor is required to return original files at no charge. Upon request the Contractor must return final printer files to the ordering agency. The Contractor will write these files to CD or other medium. Contractor may not charge for returning electronic files during the life of the Contract. At the end of the Contract period, an agency has 180 days to request the return of final printer files from the Contractor. 3.3.3.1 Artwork Alterations When alterations have been requested in writing by the ordering agency, pricing for Electronic Editing from the applicable Price Chart will be used in quarter (1/4) hour increments. Contractor will reschedule delivery date to accommodate the time it takes to complete the changes with the ordering agency. Contractor must submit the amount of time used to do the alterations on the invoice as a separate line item. 3.3.4 Paper The Contractor will furnish paper for these Contract(s). The Contractor may charge no more than five (5) percent (%) over the invoice received by the Contractor from their paper supplier. A copy of that invoice may be requested by the ordering agency to be submitted with the print invoice. Bidders must submit paper stock information on each Price Chart with their bid. Paper samples of text, end leaf, and cover papers must be sent in with your bid submission of the type of papers you offer to supply to the State. 3.3.4.1 Recycled Paper State agencies are required to use recycled papers whenever possible. Recycled paper shall meet the definitions and minimum content recommendations in the EPA Comprehensive Procurement Guidelines issued October 2007. (http://www.epa.gov/wastes/conserve/tools/cpg/pdf/paper.pdf) 3.3.5 Inks Varnish, black, process, and all PMS colors must be available. There is no wash-up charge for black ink. A Material Safety Data Sheet (MSDS) must be provided upon request. 3.3.5.1 Special Inks Special inks such as metallic, fluorescent, and tinted varnishes may be requested on this Contract. 3.3.5.2 Laser Compatible Inks Agencies may request laser compatible inks. All such requests must be met at no additional cost over regular inks. 3.3.5.3 Coatings Aqueous and UV coatings are required to be available. UV coating may be subcontracted and will not be priced to exceed the invoice plus five (5) percent (%). Page 11 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes 3.3.6 Proofs PDF, Imposition, Bindery, and mailing of Proofs are required options for these Contracts. Production cannot be initiated until the Contractor has received a signed, approved proof from the LRB for either Addendum A (2013 Laws of Wisconsin Volumes 1 & 2) and C (2013 – 2014 Wisconsin State Statutes Volumes 1 – 6) or Department of Justice for Addendum B (2013 – 2014 Selected Excerpts of WI Statutes; Attorney Edition). Contractor must have proofing capabilities digitally based. The Contractor must also have proofing medium as large as the largest size plus bleeds, trims, and register marks. Plotter Proofing required. 3.3.6.1 PDF Proofs (After RIP) This is a Portable Document Format (PDF) created by Adobe that enables a document to be distributed on different systems while preserving the layout. The Contractor must have the ability of producing PDF Proofs. PDF Proofs will be provided at no additional charge. 3.3.6.2 Imposition Proof These are plotter type proofs. These proofs will be supplied trimmed, backed-up, and folded (if necessary) to show the actual trim of final product. Color breaks may be shown by a variety of methods but may not reflect actual color. The Contractor must have the ability to produce Imposition Proofs. 3.3.6.3 Bindery Proof Each completed book volume set will be trimmed, bound and dummy covered and overnight mailed to the LRB or DOJ contact as appropriate for final approval PRIOR to any bindery work to be done in bidder’s plant. Without this final written approval, the bidder will be held responsible for all costs and delays as necessary see “Contract Details” in each Addendum A, B, and C. 3.3.7 Finishing Folding, scoring, and foil stamping/embossing are required on the Contract. 3.3.7.1 Folding Standard folding is required on all three (3) Contracts. The Contractor must be able to fold parallel and right angle folds on the largest sheet size for that Contract and may not be subcontracted. The ability to fold eight (8), 16, and 32 page signatures appropriate for the Addendum being bid on. 3.3.7.2 Scoring Scoring will be required on all three (3) Contracts. Scoring may be done using one of the two following methods depending on the requirements of the job: 1. Folder scoring may be used if it eliminates cracking or other issues 2. Letterpress scoring may be required for complicated jobs 3.3.7.3 Foil Stamping and Embossing Foil stamping and embossing are required on all three (3) Contracts. These operations may be subcontracted (see section 3.2) and may charge no more than five (5) percent (%) over the invoice. 3.3.7.4 Other Finishing Operations Other finishing and special trimming operations may be required on these Contracts. The Contractor and the ordering agency will negotiate these operations and must have a preorder price quote. 3.3.8 Standard Packaging Carton packing will be the standard packaging for these Contracts. Each carton in all shipments must be clearly labeled. New corrugated board cartons (200 lb. bust test or stronger) must be uniform in size, suitable for shelf storage, and employee handling. Oversized, overweight, or weak cartons are unacceptable. Loaded cartons must not weigh more than 40 lb. each. Packaging terms are provided in Section 8 of the Standard Terms and Conditions for State of Wisconsin Printing attached to this RFB. Page 12 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes 3.3.9 Inspection and Replacement The state will perform spot inspection of deliveries to assure acceptability. If so requested by the state, the Contractor shall replace or reimburse the state for all volumes found to be defective, upon opening of a previously unopened carton for the term of this Contract. 3.3.10 Support Requirements The Contractor is required to provide the following services for each order submitted on the Contract: 1. Produce the type of work described in the Contract, as ordered by the agency. 2. Provide all materials and services required by the order. 3. Cover shipping, insurance, and other costs incidental to and necessary for proofing, manufacturing and delivering the printed product, returning artwork and samples with invoices. 4. Store and archive electronic files for the duration of the Contract. 5. Return, at no charge to the agency, any specifically requested files during or at the end of the Contract period within 180 days after Contract has ended. 6. Write to an electronic medium, such as CD, the final electronic files during or at the end of the Contract term, see section 3.3.3. 3.3.11 Customer Service and Responsiveness Customer service and responsiveness are critical to the Contract. The Contractor is required to: 1. Bidders shall designate an individual to function as the primary contact for these Contracts. Bidders must indicate the name, telephone and address of the primary contact on the attached Vendor Information Sheet. 2. Respond to all inquiries within 24 hours after a request is placed by an ordering agency. 3. The Contractor is expected to review each order for accuracy and completeness and to advise the ordering agency of any discrepancies. Orders must be acknowledged promptly, referencing the order number and delivery date. The acknowledgement becomes a firm delivery. 4. Provide pre-order price quotes for delivery charges when special delivery instructions are provided by ordering agency before order is run on press and confirm in writing. 5. Acknowledge orders, as described in the Standard Terms and Conditions for State of Wisconsin Printing in this document. 6. Resolve conflicting/foreseeable issues with the order form. 7. Notify agencies of scheduling problems and changes. The Contractor must notify the ordering agency when a change in delivery date is anticipated. This notice must be made by telephone and confirmed in writing. 3.3.12 Production Schedule Agencies will request delivery dates using the proof and production time allowances stated in each Addendum A, B, and C. Agencies are encouraged to confirm a production schedule with the Contractor before placing the order. 3.3.12.1 Printer Acknowledgement Contractor shall acknowledge receipt of an order by date stamping the Purchase Order and faxing or scanning and emailing the Purchase Order back immediately to the ordering agency. Contractor is required to acknowledge an order within 48 hours if they cannot make the production schedule set forth on the purchase order. Failure to do so binds the Contractor to the original schedule. 3.3.12.2 Proof Time Allowances Proofing time of five (5) working days for each volume, which begins the day the accurate electronic files are received by the Contractor. The Contractor must report any problems with the electronic files to the Contract Designee(s) within the first working day of receiving files. The fifth day is the date the proof is received by the Agency. Sufficient shipping times must be allowed to ensure the agency will receive the proof by the final day of the proof cycle. The schedule may require overnight shipment of paper proofs on the part of the Contractor and the agency. The Contractor will pay for shipping proofs to the agency. The cost of shipping the proof back to the Contractor will be paid by the agency. The bidder must take into consideration in their bid the cost of shipping proofs to the agency for next-day delivery (e.g. UPS Next Day, Federal Express). Agencies will return proofs via the same method, when necessary to meet the production schedule. Page 13 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes If the agency’s files requires extensive alterations (over one hour) due to improper preparation of files or require extensive proof alterations, a new schedule must be negotiated with the Contractor. 3.3.12.3 Standard Production Time Allowances Production Time begins with the return of the approved bindery proof, with delivery on the last production day. (Working days i.e. Monday through Friday excludes state holidays). ADDENDUM A. 2013 Laws of Wisconsin Volumes 1 & 2 B. 2013 – 2014 Selected Excerpts of WI Statutes; Attorney Edition C. 2013 – 2014 Wisconsin State Statutes Volumes 1 – 6 PROOF TIME PRODUCTION TIME TOTAL TIME 15 days 30 days 45 days 5 days 20 days 25 days 25 days 40 days 65 days 3.3.12.4 Scheduling Exceptions Delivery schedules of less than the standard production time allowance must be negotiated between the ordering agency and the Contractor prior to the issuance of a purchase order. The agency and Contractor should agree on additional charges that may be incurred before an order is placed through a pre-order price quote. The Contractor will also notify the ordering agency immediately when problems occur in the plant that will affect delivery so alternative measures can be taken. Unless the agency is properly notified, the Contractor is obligated to complete each order on time. Orders delivered late are subject to late delivery charges described in Section 11 of Standard Terms and Conditions for State of Wisconsin Printing. The charge for late delivery is not more than five (5) percent (%) per working day. 4.0 SPECIAL TERMS AND CONDITIONS OF BID 4.1 ORDERING METHOD / PRICING / INVOICING / PAYMENTS 4.1.1 Ordering Method Orders will be issued by the Legislative Reference Bureau and the Department of Justice using an official State Purchase Order. Orders will be issued in compliance with all requirements included in the State of Wisconsin Procurement Manual, PRO-J series. 4.1.2 Pricing All jobs will be priced from the Price Charts for each Addendum A, B, and C included in this RFB. Overruns will be priced based on run per thousand cost(s) only. In cases where the Price Charts have no provision for pricing, pricing shall be negotiated between the ordering agency and the Contractor with a pre-order price quote. 4.1.3 Invoicing Invoicing shall be in accordance with Section 10, Invoicing in the Standard Terms and Conditions for State of Wisconsin Printing. A separate invoice with samples of completed work must be sent directly to the ordering agency promptly after the job is delivered. Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order, including reference to purchase order number and submittal to the correct billing address for processing. Invoices shall not be dated as received or processed for payment until all accompanying items required are received by the state. Contractor invoices shall be submitted within thirty (30) days of delivery. Invoices for purchase orders shall contain complete and accurate information. All Contractor invoice discounts for quick payment must be extended to the State of Wisconsin. Page 14 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes The Contractor shall be paid after the following has been provided: • Confirmation of receipt of delivery • Receipt of an invoice with samples that meet the requirements set forth • Failure to meet Contract requirements may result in affected agency withholding payment 4.1.4 Payments The Legislative Reference Bureau and/or Department of Justice Contract Designee(s) shall audit invoices and approve them for payment only if the invoice complies with the Specifications, purchase order, and samples of the completed job. See Section 10: Invoicing and Payments in the Standard Terms and Conditions for State of Wisconsin Printing. The State of Wisconsin shall pay properly itemized and submitted invoices within thirty (30) days of receipt providing goods have been delivered and accepted as specified. A payment will be in the form of a written check. NO orders shall be accepted without an official state purchase order form. 4.2 DELIVERY REQUIREMENTS Deliveries will be made during Delivery Hours unless otherwise noted on the purchase order. FOB Destination-Inside Door (shipping/receiving dock) to destination indicated on purchase order, Freight Prepaid Seller pays freight charges for one delivery point per order is required. Freight bills must accompany the invoice. Two working days prior notice of delivery is required. Unless otherwise specified, deliveries will not be accepted after 4:00 p.m. local time. Deliveries later than 4:00 p.m. may be negotiated as mutually agreeable with the ordering agency. 4.3 FORCE MAJEURE 4.4 SECURITY & CONFIDENTIALITY OF MATERIALS Neither Party shall be considered in breach of this Agreement for its failure to perform or its delay in the performance of any obligation hereunder, except for the State’s obligations to pay amounts due hereunder, if the performance of such obligation is prevented or delayed by fire, flood, explosion, war, insurrection, embargo, governmental actions or requirements, military authority, act of God, shortages in the marketplace or any other event beyond the reasonable control of that Party. Contractor and State agree to take prompt reasonable actions to minimize the effects of any such event or circumstances. The Contractor agrees to take and maintain all measures necessary to ensure the security and confidentiality of materials used in the development of and works produced or printed under the Contract and the materials they are printed on or made from. The Contractor agrees to shred and destroy all waste or excess material used in producing work under the Contract or work not accepted by the ordering agency, to prevent their use by another or in any other manner not expressly authorized by the ordering agency. The Contractor agrees that upon failure to fully comply with this paragraph, the Contractor shall reimburse the ordering agency any costs incurred by it in recovering materials or work or ensuring against its unauthorized use. The Contractor further agrees to pay the ordering agency the face value, or other value ascribed the work by the ordering agency, for work completed but not delivered or otherwise disposed of or accounted for to the satisfaction of the ordering agency. Page 15 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes 5.0 PRICING STRUCTURE & PRICE SHEET INSTRUCTIONS 5.1 PRICE SHEET INSTRUCTIONS Alteration of or failure to complete any of the required forms will be grounds for rejection of your bid. All costs for furnishing the product(s) and/or service(s) included in this bid shall be in accordance with the terms and conditions in this RFB. • Provide cost in US Dollars and paper information on Price Chart Addendums A, B, and C included in this RFB. • Bid prices must include: o cost of paper o cost of shipping proofs to the agency for next-day delivery (e.g. UPS Next Day, Federal Express) o cost of delivery FOB Destination-Inside Door (shipping/receiving dock) to destination, Freight Prepaid Seller pays freight charges • Vendors must fully complete the Excel Price Charts attached to this RFB for the Contract being bid on. Price Chart Addendum A 2013 Laws of Wisconsin Volumes 1 & 2 Price Chart Addendum B 2013 – 2014 Selected Excerpts of WI Statutes; Attorney Edition Price Chart Addendum C 2013 – 2014 Wisconsin State Statutes Volumes 1 – 6 Altering or failure to fully complete all fields for pricing and information on applicable Price Charts will be cause for rejection of your bid. • Bidders must indicate on the enclosed Price Charts whether or not they can meet the Production Timetable and Delivery Schedule in each of the Addendums A, B, and C specifications. If unable to deliver by the date noted, please indicate on the Price Charts the earliest delivery date(s) possible. Timeliness of delivery may be used in the evaluation of the award. 5.2 REQUESTING PRICE ADJUSTMENTS 5.3 FOB DESTINATION, FREIGHT PREPAID 5.4 PRICE CHARTS STRUCTURE Prices as entered on the Price Charts are FIRM for the term of this Contract. In the event the number of pages is other than specified, the prices entered on the Price Charts for page signatures shall be used to calculate any adjustments. Delivery will be made by common carrier or Bidder’s truck, with unloading to be performed by the carrier or Bidder and carton(s) transported to the interior or ground floor, or inside dock. The Bid prices entered in Price Chart Addendums A, B, and C must include all packing, freight, and insurance charges. Failure to bid FOB DESTINATION, FREIGHT PREPAID in the Bid price will disqualify the Bid. Exact destinations are listed in this bid document and will be specified on each agencies purchase order. Freight bills must accompany the invoice. Bidders are to complete each Price Chart in this bid as is appropriate to the bidder's ability to perform the work in each Addendum A, B, or C. Submitted pricing becomes the Contract rate and remains unchanged throughout the entire Contract period for each individual Price Chart Addendum’s A, B, and C. 6.0 BID PROCEDURE AND INSTRUCTIONS 6.1 CALENDAR OF EVENTS Listed below are important dates and times by which actions related to this RFB must be completed. Bid Release Questions Due by Answers Released Bids Due by May 9, 2014 May 22, 2014, at 4:00 PM CT May 26, 2014 (tentative) June 6, 2014, 2:00 pm CT Page 16 of 37 Request for Bid #28159-WEG 6.2 Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes CORRESPONDENCE, CLARIFICATIONS AND QUESTIONS Bidders must submit in writing any questions, exceptions or additions they have concerning the RFB document by June 6, 2014, 4:00 PM CT. At any time, if a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, the Bidder must immediately notify the Procuring Agency representative named below of the issue in writing and request modification or clarification of the RFB document. Bill Goff State Bureau of Procurement 101 E Wilson St, 6th Floor PO Box 7867 Madison, WI 53707-7867 Email is the preferred method of contact: Please email to: [email protected]. In the event it becomes necessary to provide clarifying data or information, or to revise any part of this RFB, supplements or revisions and addendums DOA-3098 will be posted on VendorNet (http://vendornet.state.wi.us). No clarifications or revisions will be made by telephone. 6.2.1 News Releases News releases, information sheets or advertising concerning the Contract will not be done without the permission of the State. 6.3 REASONABLE ACCOMMODATIONS 6.4 VENDORNET REGISTRATION The Department will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If you think you need accommodations at a bid opening/bidder conference, contact Bill Goff at (608) 266-1002 (voice) or (608) 267-0600 (FAX). Registration on the State of Wisconsin’s VendorNet System (http://vendornet.state.wi.us) is available free of charge to all businesses and organizations that wish to sell goods and services to the State. By registering on VendorNet, a Bidder may register for a Bidders List for any commodity or Service the Bidder is interested in providing to the State. VendorNet also provides automatic e-mail notification each time a Procuring State Agency, including University of Wisconsin System campuses, posts a RFB with an estimated value over $50,000 in their designated commodity and or service area(s). Registered Bidders will also receive e-mail notification of any addendums or amendments relative to an RFB. Only registered Bidders with a valid e-mail address at the time an RFB is posted will receive e-mail notifications of addendums or amendments. Bidders who obtain the RFB from a third party, through the public notice website or by any other means assume responsibility for checking for updates to the RFB. 6.5 SUBMITTING A BID Bidders must submit one hard copy, and a thumb drive or CD, of all materials listed on the Bidder Check List in their original format, i.e.; MSWord, MSExcel, or Acrobat PDF for acceptance of their bid by the deadline shown below. BIDS MUST BE SEALED IN AN ENVELOPE OR BOX AND ADDRESSED to one of the following: USPS ADDRESS Department of Administration RFB #28159-WEG Division of Enterprise Operations Bureau of Procurement, 6th Floor P. O. Box 7867 Madison, WI 53707-7867 COMMON CARRIER ADDRESS Department of Administration RFB #28159-WEG Division of Enterprise Operations Bureau of Procurement 101 E. Wilson Street, 6th Floor Madison, WI 53703-3405 Bids must be received and date and time stamped in the State Bureau of Procurement office prior to the stated bid opening time. Bids are due on June 6, 2014, 2:00 PM CT. Bids not so stamped will be Page 17 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes considered late. Late or faxed bids will not be accepted. Receipt of a bid by the State mail system does not constitute receipt of a bid by the State Bureau of Procurement office, for purposes of this RFB. All bids must be packaged, sealed, and show the following information on the outside of the package: • Bidder's Name and Address • RFB Title • RFB Number • Bid Due Date By submitting its Bid Response, the Bidder stipulates that their Bid Response complies with all the terms and conditions of the Bid and any supplements or revisions thereto. 6.5.1 Security Procedures, Bid Receipt The Department of Administration has established new building security policies and procedures at the 101 East Wilson Street address in Madison. There is a security checkpoint in the first floor lobby. All visitors are required to provide current identification and sign in for a visitor’s pass. Security personnel will call the intended state employee prior to the visitor being allowed to proceed to their destination in the DOA building. This new policy will affect the timing for hand-deliveries of bids, proposals and other time-sensitive packages. However, properly credentialed package delivery couriers (e.g. UPS, FedEx, etc.) will be allowed to proceed without obtaining a pass. If you intend to hand-deliver your bid or proposal, please plan additional time to account for the security process to be completed. Packages cannot be date/time stamped at the security desk on the lobby level and security personnel will not sign for deliveries; the package must be date/time stamped by the office identified in the bid/proposal. The bid due date and time will not be adjusted to accommodate tardiness due to the new processes, nor will any exceptions to the due date and time be made. The State is not responsible for deliveries that do not reach their destination by the required due date and time. 6.6 FORMAT OF BID RESPONSE Bidders responding to this RFB should thoroughly read the bid document and comply with all of the requirements. All documents must be received by the department no later than the due date and time listed in Section 6.5. 6.6.1 Signed RFB Sheet Include here the signed RFB sheet (bid cover sheet) DOA-3070 for submittal of a bid. Bids submitted in response to this RFB must be signed by the person in the bidder's organization who is responsible for the decision as to the prices being offered in the bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices. By submitting a signed bid, the Bidder's signatories certify that in connection with this procurement: 1. the Bidder's organization or an agent of the Bidder's organization has arrived at the prices in its bid without consultation, communication, or agreement with any other respondent or with any competitor for the purpose of restricting competition, 2. the prices quoted in the bid have not been knowingly disclosed by the Bidder's organization or by any agent of the Bidder's organization and shall not be knowingly disclosed by same, directly or indirectly, to any other respondent or to any competitor, and 3. no attempt has been made or shall be made by the Bidder's organization or by any agent of the Bidder's organization to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition. 6.6.2 Standard Terms and Conditions for State of Wisconsin Printing The Standard Terms and Conditions for State of Wisconsin Printing (form DOA-3604 attached) shall govern this RFB and subsequent Contract awards. Bidders must accept these terms and conditions. Submission of any Bidder terms as a substitute for language in these Standard Terms and Conditions for State of Wisconsin Printing is not a sufficient response to this requirement and may result in rejection of the Bidder's bid. The State reserves the right to negotiate contractual terms and conditions other than those in the Standard Terms and Conditions for State of Wisconsin Printing form (DOA-3604) when it is in the best interest of the State to do so. This does not mean that Bidders may take exception to mandatory bid requirements and Specifications. Page 18 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes 6.6.3 Additional Information The Bidder Check List and all forms and/or documents listed on the Bidder Check List associated with this bid document must be completed and returned with the bid submission. Omission of any one of these required forms/documents may be cause for rejection of your bid. Alteration of or failure to complete any of the required forms may be grounds for rejection of your bid. Include here the completed Vendor Information, Vendor Reference, Designation of Confidentiality, Wage Information, Purchase Card Information, Subcontractor form, and any other forms required in this bid. Include printed samples for each Addendum your company is bidding on and label which Addendum the sample represents. Include all additional information that shall be essential to an understanding of the bid. Alteration of or failure to complete any of the required forms may be grounds for rejection of your bid. 6.6.4 Samples All bidders must supply samples as described in each Addendum A, B, or C, depending on which Addendum(s) being bid on, with their bid. Samples must be clearly marked as “SAMPLE”. All samples supplied by the bidder must have been produced in the bidder’s plant on their own equipment during the twelve (12) months prior to submission of the bid. These samples will be used to verify compliance of each bidder. Bids submitted without samples will be rejected. 6.6.4.1 Evidence of Quality Following award of the Contract, the samples provided by the successful Bidder will be used as the quality standard for the Contract and a measure of all work produced. Jobs produced below the standard of those documents agreed upon by the State and the Contractor as representative samples will be reprinted at the Contractor’s expense, including paper costs. 6.7 INCURRING COSTS The State of Wisconsin is not liable for any cost incurred by a bidder in the process of responding to this RFB. 7.0 BID ACCEPTANCE AND AWARD 7.1 BID OPENING 7.2 BID REVIEW 7.3 BID ACCEPTANCE 7.4 METHOD OF AWARD Bids shall be opened on June 6, 2014, 2:00 PM CT at 101 E. Wilson St., 6th floor, Madison, WI. Names of the bidders may be read aloud at that time. Bids shall be reviewed by the State to verify that they meet all specified requirements in this RFB. This verification may include contacting references furnished in this bid, requesting reports on the financial stability, and conducting site visits. • All requirements in this RFB are mandatory. • The requirements must be met at no additional cost to the State. • Conditions of the Contract that include the word “must” or “shall” describe a mandatory requirement. • All Specifications are defined as mandatory minimum requirements unless otherwise stated. • Failure to meet a mandatory requirement may disqualify your bid. • This RFB document, any amendments, addenda and the Contractor response as accepted by the State shall become the Contract. Bids which do not comply with instructions or are unable to comply with Specifications contained in the RFB shall be rejected by the State. The State retains the right to accept or reject any or all bids, or accept or reject any part of a bid deemed to be in the best interest of the State. The State shall be the sole judge as to compliance with the instructions in this RFB. The bid award will be made on the basis of the lowest responsive, responsible Bidder per Addendum. The State reserves the right to award all print jobs to a single Bidder if it is judged to be in the best interest of the State. The low total cost will be determined using the lowest “Total” price submitted on each Price Chart Addendum. Bids that require a specific quantity or dollar amount will be disqualified. In the event of Bidder error in calculation, unit price shall prevail in award. Per Wis. Stats. s. 35.56(4) The Specifications shall provide that all work will be performed within the plant of the Contract printer Page 19 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes unless excepted by the department. Bidder affirms all printing will be performed within the bidder’s plant and only department authorized special functions may be subcontracted. The Contract will not be awarded to a broker. Before the award of any Contract, DOA shall be satisfied that the Bidder has sufficient qualified resources available for performing the work described in this bid. It is the Bidder’s responsibility to acquaint DOA with these qualifications by submitting appropriate documentation as requested or through the references. Prior to award the State reserves the right to conduct an on-site visit of the apparent winning bidder’s facility previous to Contract signing to ensure bidder has all required equipment in their facility. This on-site visit will be conducted during regular hours of operation at a time and date mutually agreed to. 7.5 AWARD NOTIFICATION Any bidders, who respond to this RFB with a bid response, shall be notified by email of the State's notice to award of the Contract as a result of this RFB. Upon notification to award, Contractor must submit an in-house equipment list within five (5) business days’ after receiving the notification to award letter. After the notice to award is made, and under the supervision of agency staff, bids shall be available for public inspection from 8:00 AM to 3:00 PM CT at 101 E. Wilson St., 6th floor, Madison WI 53703. Bidders should schedule reviews with Bill Goff at (608) 266-1002 to ensure that space is available for the review. 8.0 REQUIRED FORMS All of the following forms/documents must be completed and submitted in accordance with the instructions given in Section 6.6. Blank forms are attached in separate files on VendorNet. Omission of any one of these required forms/documents may be cause for rejection of your bid. 1. Bidder Check List 2. DOA-3027 Designation of Confidential and Proprietary Information 3. DOA-3070 RFB 4. DOA-3477 Vendor Information 5. DOA-3478 Vendor References 6. DOA-3478A Subcontractor(s) 7. DOA-3604 Standard Terms and Conditions for State of Wisconsin Printing 8. Paper samples of text, end leaf, and cover papers 9. Printed samples for each Addendum being bid on 10. In-house Equipment List (awarded Contractor only: due five (5) business days’ after receiving the notification to award letter) formatted in any style. 11. Price Chart Addendum A 2013 Laws of Wisconsin Volumes 1 & 2 12. Price Chart Addendum B 2013 – 2014 Selected Excerpts of WI Statutes; Attorney Edition 13. Price Chart Addendum C 2013 – 2014 Wisconsin State Statutes Volumes 1 – 6 Page 20 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes Addendum A – 2013 Laws of Wisconsin Volumes 1 & 2 A1. Contract Details Appearance of the 2013 Laws of Wisconsin Volumes 1 & 2 must match the 2011 edition. A2. Sample Volumes Samples of previous volumes may be viewed at the State Bureau of Procurement, 101 E. Wilson St., 6th Floor, Madison, Wisconsin and most state libraries. The Legislative Reference Bureau will furnish the awarded vendor with samples of the 2011 editions of the Laws of Wisconsin prior to production if requested by the vendor. A3. Production Timetable Time allowed between events is firm. Event Agency Contract Awarded DOA, State Bureau of Procurement Purchase Order LRB to Contractor Electronic Files LRB via FTP Prepare Proofs Contractor Review and Written Approval of Proofs LRB Bindery Proof LRB Completion of Books Contractor Completion Date July 2014 One week after date of award It is estimated by the first week of August 2014, LRB will send via FTP artwork for each volume in a separate batch Proofs will be provided to LRB for approval. Prior to print production the LRB shall approve all proofs in writing. Within one week of receiving the first batch of electronic files, the Contractor will send hard copy proofs of each volume to the LRB. LRB will review the first batch of proofs within one week of receipt. Thereafter, LRB will review each volume per every three working days or as mutually agreeable between the Contractor and LRB. Upon completion of the LRB proof cycle, a bindery proof (collation of both volumes) will be completed and mailed to the LRB for approval BEFORE any binding can be processed within the awarded vendor’s plant. The bindery proof will be mailed to and from LRB via UPS Overnight Delivery at the vendor’s expense. Completed books delivered no later than 30 days from receipt of first batch of electronic files or second week of October 2014. Two (2) business days’ prior notice required for each shipment. Shipper must use a short truck with a lift-gate for this delivery location. A4. Number of Volumes and Pages The following is the state’s estimated number of pages in each volume based on the 2011 edition. This information is provided to give bidders an idea of the approximate size of this Contract. Any necessary page count adjustments will be accomplished by using Optional Operations cost figures submitted on the Price Chart Addendum A 2013 Laws of Wisconsin Volumes 1 & 2. Volume 1 = 848 text pages (includes blanks), blank end sheets (one on each end) and cover Volume 2 = 776 text pages (includes blanks), blank end sheets (one on each end), and cover Both volumes of the Laws will be sequentially numbered, i.e., Vol 1 pages i-xii, 1-818, Vol 2 pages title page, 819-1571. A5. Sizes Case Bound Cover Size: 8-1/2” x 11”. It is the state’s expectation the page size will be 8-1/4” x 10-3/4” after trimming. A6. State to Furnish Artwork in electronic format will be furnished for the text sheets for all volumes. Artwork will be furnished for stamping of the spine of case bound covers for each volume. Contractor to furnish dies. Page 21 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes A7. Contractor to Furnish All CTP work, proofs, printing of text and text paper for all books, cover material, dies, stamping, end sheets, binding, cartons, packaging, carton packing on pallets, shipping, freight and all other material and labor necessary to complete production and delivery. A8. Artwork The LRB will furnish art in electronic files in EPS Postscript format for the text sheets for both volumes. Artwork will be furnished for stamping of the spine for each volume. The software the LRB uses is Quick Silver, (formerly Interleaf). The electronic files will be furnished to the vendor via FTP only. The LRB may require a test of the FTP site and a print out of a test file before awarding this Contract. The awarded Contractor must name a technical contact to assist the LRB personnel with generating of electronic files. This person must be available at no additional cost to the LRB for general consulting and advice. The LRB will make arrangements with the awarded Contractor in advance regarding fonts and their use. The LRB and the Contractor must abide by all copyright restrictions established by individual foundries regarding use of their fonts. The awarded Contractor shall review the files as they are received. The cost for this activity shall be included in the cost per set entered on the Price Chart Addendum A – 2013 Laws of Wisconsin Volumes 1 & 2. Correcting files and author alterations shall be listed on the Price Chart Addendum A – 2013 Laws of Wisconsin Volumes 1 & 2. The Contractor must store all electronic files for a period of ninety (90) calendar days after delivery of all sets. All corrected final files become the property of the State. If so desired by the LRB and at no additional charge, the Contractor shall furnish a complete copy of the final files to the LRB on the type of media it was originally submitted or other media as mutually agreeable between the LRB and the Contractor. A9. Paper Proofs Proofs will be provided to the LRB for approval. Prior to print production the LRB shall approve all proofs in writing. These will be laser or plotter type proofs. These proofs will be supplied; trimmed, backed-up and if necessary, folded to show the final product Text Sheets: Proofs for all pages End Sheets: Folded and trimmed proofs Covers: Case Bound - Proof followed by fully stamped sample cover for each volume Contractor shall send proofs directly to: Legislative Reference Bureau (LRB) Cathlene Hanaman 1 East Main St., Suite 200 Madison, WI 53703 Voice (608) 267-9810 Email: [email protected] Bindery Proof: Upon completion of the LRB proof cycle listed above, a bindery proof (collation of all pages within both volumes 1 and 2) will be completed and mailed to the Cathlene Hanaman for approval BEFORE any bindery work can begin within the awarded vendor’s plant. The bindery proof will be mailed to and from LRB via UPS Overnight Delivery at the vendor’s expense. A10. Alterations As requested by the LRB, the Contractor may perform incidental alterations. Examples include, but are not limited to, simple copy corrections and reshooting for such changes. Contractor will receive a written approval from the LRB to proceed (e.g., email, fax or change order) prior to proceeding with the work. Prices charged for such work will be submitted on the Price Chart Addendum A – 2013 Laws of Wisconsin Volumes 1 & 2. Page 22 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes A11. Inks Text pages: Black ink only. Ink must set and be smudge-free as users of these books will make and erase pencil marks in the completed books. The state shall be sole judge of acceptable ink set. End Sheets: No printing Covers: Foil stamping is required on the spine ONLY. Front and back covers are blank. Colors must match previous editions. Red: Kurz-Hastings VB921 “Red Satin” Black: Kurz-Hastings VB912 Gold: General Roll Leaf S14G A12. Recycled Paper This paper shall meet the requirements of ANSI/NISO Z39.48-1992 (Permanence of Paper). Text Stock: No. 2 Opaque Offset Recycled, White, 30-35#, Target Brightness 87-91, Opacity 84-87, -For simultaneous face and back, blanket to blanket, web offset printing of books, pamphlets, catalog, periodicals, etc. Low bulk. Printed matter may include text, illustrations, and halftones up to 150-line screen halftones. Not less than 30% postconsumer fiber. Any percent over 30 percentage points, is encouraged, provided that the requirements of this Standard are met. Stock: Groundwood pulp, not to exceed 1%. The total lignin content of the paper shall not exceed 3% of the fiber weight. Endleaf Stock: No. 2 Opaque Offset Recycled, White, 80#, target brightness 87-91, opacity 94-98, PPI 300+, JCP A50, PC Requirement: 30%. A13. Binding Case Bound: Books shall be smyth-sewn, round back, reinforced end sheets, super backline with head and foot bands between .118 binder boards with reinforced end sheets. Binding must match the previous 2009 edition. • Cover material shall be Holliston’s Record Buckram (brown) No. 17234 English Finish. Specify cover material on the Itemized Bid List. • Covers to be black and red panels over-stamped in gold on the spine only; no printing on front or back. All colors to match previous editions. Alignment of type and rules to be indicated on the artwork. NOTE: THE STATE REQUIRES GRAIN TO RUN PARALLEL TO SPINE FOR THIS CONTRACT. Photocopy of Spine (not actual size) Page 23 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes A14. Packaging The completed books shall be packaged to reduce the likelihood of spoilage and damage during shipment, including, but not limited to, the following: Pack one set per carton (Vol. 1 and 2) • Pack each set in sized-to-fit cartons, i.e., no more than 1/8 inch of additional space in any direction. Contractor must determine exact carton sizes in accordance with size of finished books. • Cartons cannot weigh more than 40 pounds each. Cartons must be corrugated, 275 lb. psi burst test, B-fluted or C-fluted, minimum. Cartons shall be tape-sealed or glued at top and bottom; no staples permitted. • Place protective slip-sheets between each volume for alternate stack books within each carton. Packing Diagram – Example of alternate packing of 1 each 2-volume set per carton for case bound volumes. NO state-furnished material will be provided for packing. • The following information must be on the face of the carton so that it is visible from the front when stacked on a pallet. It may be stenciled or printed on the carton or incorporated into a carton label. The state shall be sole judge of acceptable labeling. Cartons must be clearly labeled with these words: “2013 Laws of Wisconsin - 1 set” A15. Pallets Pack cartons on 4-way pallets. The pallets must be four-way entry, block design, general purpose, and nonreversible size 36" x 48". • A packing slip shall be on each pallet describing contents of that pallet, i.e., 50 cartons of 2009 Laws of Wisconsin books. • Total pallet height may not exceed 47 inches. • The same number of cartons will be on all pallets, one odd-count pallet permitted per shipment. • Use cross-stacking for each layer of cartons to assure stability. Cartons shall be placed on the pallets so that the outside carton panels on each side of the pallet are in the same vertical plane, i.e. flush sides. • Place headboards on each pallet suitable for double-stacking of loaded pallets without damage to cartons or books. Plastic wrap and/or paper do not meet this requirement. • Band two ways with at least two bands in each direction. • Stretch wrap with sufficient layers and/or thickness to prevent movement during shipment. Page 24 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes A16. Delivery All sets will be delivered together in a single shipment or as mutually agreeable between the ordering agency and the awarded Contractor. With each delivery the Contractor shall include a packing slip to each address. If the state can improve on the proof schedule, the Contractor may be expected to improve by the same amount of time on the delivery schedule. If the state is late on said schedule the Contractor will be allowed an equal amount of time for delivery. Delivery to Document Sales & Distribution must receive a two (2) business days’ notice prior to all deliveries. Document Sales & Distribution can be reached by calling (608) 261-7422 or (608) 266-3358. Delivery notifications can also be E-mailed to [email protected]. If no delivery notice is given to Document Sales & Distribution, Document Sales & Distribution reserves the right to refuse any and all deliveries. The State will not be liable for delays and expenses incurred for failure to do so. Delivery Date: October 6-10, 2014 by 4:00 p.m. local time on the date specified in the Production Timetable, shipments must be accepted and approved at the designated delivery address. Materials that are accepted and later determined to not meet specifications may be subject to Remedies and Damages. See Standard Terms and Conditions for State of Wisconsin Printing. Earlier deliveries are acceptable subject to compliance with any stated prior notice requirements. Ship-To Address: Department of Administration Document Sales – Scott Nielsen 4622 Unversity Ave Madison, WI 53705-2156 Special Instructions: Two (2) business days’ prior notice required for each shipment. Shipper must use a short truck with a lift-gate for this delivery. Call Scott Nielsen at (608) 261-7422 or (608) 266-3358 to schedule delivery for this location. Page 25 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes Addendum B – 2013 – 2014 Selected Excerpts of WI Statutes; Attorney Edition B1. Contract Details Appearance of the 2013 – 2014 Selected Excerpts of WI Statutes; Attorney Edition must match the 2011 – 2012 edition. B2. Sample Volumes Samples of previous Excerpts may be viewed at the State Bureau of Procurement, 101 E. Wilson St., 6th Floor, Madison, Wisconsin. B3. Production Timetable Time allowed between events is firm. Event Agency Contract Awarded DOA, State Bureau of Procurement Purchase Order DOJ to Contractor Electronic Files DOJ via FTP or email Prepare Proofs Contractor Review and Written Approval of Proofs Completion of Books DOJ Contractor Completion Date August 2014 Estimated to be February or March 2015 Estimated to be February or March 2015 DOJ will send via email/FTP Proofs will be provided to DOJ for approval. Prior to print production the DOJ shall approve all proofs in writing. Within one week of receiving the electronic files, the Contractor will send hard copy proofs to the DOJ. DOJ will review the proofs within one week of receipt. Completed books delivered within 20 days or no later than the last day of April 2015. B4. Number of Editions and Pages The following is the state’s best estimate of the number pages in the edition. This information is provided to give bidders an idea of the approximate size of this Contract. Any necessary page count adjustments will be accomplished by using figures submitted on the Price Chart Addendum B 2013 – 2014 Selected Excerpts of WI Statutes; Attorney Edition. Perfect Bound book estimated 1,200 text pages, 2 sided, plus a 2 sided cover, black ink only on Yellow/Gold cover stock. (sample required with your bid submission) B5. Sizes Perfect Bound book: 8-1/2 x 11 inches. It is the state’s expectation the page size will be 8-1/4” x 10-3/4” inches after trimming. B6. Contractor to Furnish All CTP work, proofs, printing of text and cover paper for all books, cover material, binding, cartons, packaging, carton packing on pallets, shipping, freight and all other material and labor necessary to complete production and delivery. B7. Artwork The DOJ will furnish art in electronic files in PDF for the text and cover for both editions. These electronic files will be furnished to DOJ converted to MSWord and then edited and saved as PDF files. The DOJ may require a test of the email/FTP site and a print out of a test file before awarding this Contract. The awarded Contractor must name a technical contact to assist the DOJ personnel with generating of the files. This person must be available at no additional cost to the DOJ for general consulting and advice. The DOJ will make arrangements with the awarded Contractor in advance regarding fonts and their use. The DOJ and the Contractor must abide by all copyright restrictions established by individual foundries regarding use of their fonts. Page 26 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes The awarded Contractor shall review the files as they are received. The cost for this activity shall be included in the cost per edition entered on the Price Chart Addendum B 2013 – 2014 Selected Excerpts of WI Statutes; Attorney Edition. Correcting files and author alterations shall be listed on the Price Chart Addendum B 2013 – 2014 Selected Excerpts of WI Statutes; Attorney Edition. The Contractor must store all electronic files for a period of ninety (90) calendar days after delivery of all editions. All corrected final files become the property of the State. If so desired by the DOJ and at no additional charge, the Contractor shall furnish a complete copy of the final files to the DOJ on the type of media it was originally submitted or other media as mutually agreeable. B8. Paper Proof Prior to print production the DOJ shall approve all proofs in writing. These will be laser or plotter type proofs. These proofs will be supplied; trimmed, backed-up and if necessary, folded to show the final product. Text Sheets: Proofs for all pages Cover Sheet: Proof (12 x 18) Contractor shall send proofs directly to: Department of Justice Elizabeth Behnke 17 W. Main St, 8th Flr. Madison, WI 53707-7857 Voice (608) 266-2609 Email: [email protected] B9. Alterations As requested by the DOJ, the Contractor may perform incidental alterations and re-work. Examples include, but are not limited to, simple copy corrections and re-shooting for such changes. Contractor will receive a written approval from the DOJ to proceed (e.g., fax letter or change order) prior to proceeding with the work. Prices charged for such work will be submitted on the Price Chart Addendum B 2013 – 2014 Selected Excerpts of WI Statutes; Attorney Edition. B10. Inks Ink must set and be smudge-free as users of these books will make and erase pencil marks in the completed books. The state shall be sole judge of acceptable ink set. Text pages: Black ink only. Covers: Black ink only. Ink must set and be smudge-free. B11. Recycled Paper This paper shall meet the requirements of ANSI/NISO Z39.48-1992 (Permanence of Paper). Text Stock: No. 2 Opaque Offset Recycled, White, 30-35#, Target Brightness 87-91, Opacity 84-87 For simultaneous face and back, blanket to blanket, web offset printing of books, pamphlets, catalog, periodicals, etc. Low bulk. Printed matter may include text, illustrations, and halftones up to 150-line screen halftones. Not less than 30% postconsumer fiber. Any percent over 30 percentage points, is encouraged, provided that the requirements of this Standard are met. Stock: Groundwood pulp, not to exceed 1%. The total lignin content of the paper shall not exceed 3% of the fiber weight. Cover Stock: Recycled, Bright Blue 80#, Smooth/Vellum Finish, Opacity 94-97, Caliper 10.5 – 15.4 JCP L20 Feb. 2008 --For high quality multicolor face and back offset printing of brochures, programs, covers for books, periodicals, etc. Printed matter may include text, line illustrations, and halftones up to 150-line screen. Not less than 30% postconsumer fiber. Any percent over 30 percentage points, is encouraged, provided that the requirements of this Standard are met. B12. Binding Perfect binding to match the previous editions. Describe the binding process on the Price Chart Addendum B 2013 – 2014 Selected Excerpts of WI Statutes; Attorney Edition. Covers to be printed in black ink only; on the front and spine on both editions, inside front cover on the Criminal Code edition. Alignment of type and rules to be indicated on the electronic artwork. NOTE: THE STATE REQUIRES GRAIN TO RUN PARALLEL TO SPINE FOR THIS CONTRACT. Page 27 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes Photocopy of Spine (not actual size) B13. Packaging The completed books shall be packaged to reduce the likelihood of spoilage and damage during shipment, including, but not limited to, the following: Package each edition separately. Cartons cannot weigh more than 40 pounds each. Cartons must be corrugated, 275 lb. psi burst test, Bfluted or C-fluted, minimum. Cartons shall be tape-sealed or glued at top and bottom; no staples permitted. The following information must be on the face of the carton so that it is visible from the front when stacked on a pallet. It may be stenciled or printed on the carton or incorporated into a carton label. The state shall be sole judge of acceptable labeling. Cartons must be clearly labeled with: “Selected Excerpts 2011-2012 Wisconsin – Attorney Edition” Page 28 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes B14. Pallets Pack cartons on 4-way pallets. The pallets must be four-way entry, block design, general purpose, and nonreversible size 36" x 48". • A packing slip shall be on each pallet describing contents of that pallet, i.e., 50 cartons of 2009 Selected Excerpts of Wisconsin books. • Total pallet height may not exceed 47 inches. • The same number of cartons will be on all pallets, one odd-count pallet permitted per shipment. • Use cross-stacking for each layer of cartons to assure stability. Cartons shall be placed on the pallets so that the outside carton panels on each side of the pallet are in the same vertical plane, i.e. flush sides. • Place headboards on each pallet suitable for double-stacking of loaded pallets without damage to cartons or books. Plastic wrap and/or paper do not meet this requirement. • Band two ways with at least two bands in each direction. • Stretch wrap with sufficient layers and/or thickness to prevent movement during shipment. B15. Delivery Both editions will be delivered together in a single shipment or as mutually agreeable between the Contract manager and the awarded vendor. With each delivery the Contractor shall include a packing slip specific to each address. Delivery requirements are indicated in the Production Timetable. Timeliness of delivery may be used in the evaluation of the award. Notice must be given before the Excerpts are shipped. The State will not be liable for delays and expenses incurred for failure to do so. All books in Addendum B 2013 – 2014 Selected Excerpts of WI Statutes; Attorney Edition are to be delivered FOB Destination Dock Delivery to four (4) Wisconsin locations. Two working days prior notice of delivery is required. Unless otherwise specified, deliveries will not be accepted after 4:00 p.m. local time. Later than 4:00 p.m. deliveries may be negotiated as mutually agreeable with the addressee, call Elizabeth Behnke at (608) 266-2609 to schedule all deliveries. If the state can improve on the proof schedule, the Contractor may be expected to improve by the same amount of time. If the state is late on said schedule the Contractor will be allowed an equal amount of time for delivery. Delivery Date: By April 20-24, 2015 - 4:00 p.m. local time on the date specified in the Production Timetable, shipments must be accepted and approved at the designated delivery address. Materials that are accepted and later determined to not meet specifications may be subject to remedies and damages. See Standard Terms and Conditions for State of Wisconsin Printing. Earlier deliveries are acceptable subject to compliance with any stated prior notice requirements. Page 29 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes Ship-To Addresses “Selected Excerpts from 2013-2014 WI Statutes, Attorney Edition, Criminal & Juvenile Statutes” QTY 480 Contact Therese M. Schmidt Delivery Address Dept of Justice, 17 W Main St, Room 746, Madison, WI 53703 390 Anna Oehler Office of Public Defender, 2nd Floor, 315 N Henry St, Madison, WI 53703 140 Sheila Stanelle, secretary / John Chisholm Milwaukee County District Attorney, Safety Bldg. Room 405, 821 W State St, Milwaukee, WI 53233-1485 Scott Nielsen Department of Administration, Document Sales, Attn: Scott Nielsen, 4622 University Ave, Madison, WI 53705-2156 **Delivery to Document Sales & Distribution must receive a two (2) business days’ notice prior to all deliveries. Document Sales & Distribution can be reached by calling (608) 261-7422 or (608) 2663358. Delivery notifications can also be E-mailed to [email protected]. If no delivery notice is given to Document Sales & Distribution, Document Sales & Distribution reserves the right to refuse any and all deliveries. The State will not be liable for delays and expenses incurred for failure to do so.** Special Instructions: Shipper must use a short truck with a lift-gate for this delivery. 100 1,110 TOTAL Special Instructions: Two (2) business days’ prior notice required for deliver to the locations listed above. Document Sales Call (608) 261-7422 or (608) 266-3358 Department of Justice Call (608) 267-9507 Office of Public Defender Call (608) 267-0311 Milwaukee County District Attorney Call (414) 278-4653 Page 30 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes Addendum C – 2013 – 2014 Wisconsin State Statutes Volumes 1 – 6 C1. Contract Details Appearance of the 2013 – 2014 Wisconsin State Statutes Volumes 1 – 6 must be similar to the 2011 – 2012 volumes; however, the LRB reserves the right to make changes. C2. Sample Volumes Samples of previous volumes may be viewed at the State Bureau of Procurement, 101 E. Wilson St., 6th Floor, Madison, Wisconsin and most state libraries. The Legislative Reference Bureau will furnish the awarded vendor with samples of the 2011 – 2012 Wisconsin State Statutes Volumes prior to production if requested by the vendor. C3. Production Timetable Time allowed between events is firm. Event Agency Contract Awarded DOA, State Bureau of Procurement Purchase Order LRB to Contractor Electronic Files LRB via FTP Prepare Proofs Contractor Completion Date Mid July 2014 After award After the purchase order is issued, estimated by mid-August, 2014, LRB will begin sending via FTP several separate batches of electronic artwork. Cover text will be sent at the same time as Volume 1. All electronic files should be delivered to Contractor by Mid-September, 2014. Proofs will be provided to LRB for approval. Prior to print production the LRB shall approve all proofs in writing; this will be accomplished via email. Electronic files will be sent in six (6) batches, one (1) for each volume. Within one (1) week of receiving the first batch of electronic files, the Contractor will send proofs to the LRB of the volume contained in the batch. Review and Written Approval of Proofs LRB Bindery Proof LRB Completion of Books Contractor Within two (2) weeks of receiving the first batch of electronic files, the Contractor will send samples of actual cover stock being used for both hard and soft covers to the LRB; preferably samples of the hard and soft covers using the supplied files/artwork for the covers. LRB will review proofs within one week of receipt. Thereafter, LRB will review each volume per every three (3) working days or as mutually agreeable. Approval of each proof will be sent via email. Two (2) weeks after completion of the LRB proof cycle, a bindery proof (collation of all volumes) will be completed and mailed to the LRB, for approval BEFORE any binding can be processed within the awarded vendor’s plant. The bindery proof will be mailed to and from LRB via UPS Overnight Delivery at the Contractor’s expense. Shipments completed as specified in Delivery Schedule. Includes, but is not limited to, initial shipments due at the Governor’s Office, State Capitol (Assembly), / (Senate) Chief Clerks Offices and Document Sales and all deliveries must be completed within 40 days of receipt of the first batch of electronic files or by the first week in December 2014. Page 31 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes C4. Number of Volumes and Pages The following is the state’s best estimate of the number of pages in each volume. This information is provided to give bidders an idea of the approximate size of this Contract. Any necessary page count adjustments will be accomplished by using cost figures submitted on the Price Chart Addendum C 2013 – 2014 Wisconsin State Statutes Volumes 1 – 6. Volume 1 2 3 4 5 6 Estimated Total Hardcover Pages 1,318 1,302 1,288 1,302 1,318 1,287 7,815 Soft Vinyl Cover Pages 1,302 1,296 1,280 1,296 1,312 1,280 7,766 Each volume of the 2013-2014 Wisconsin Statutes will begin with page one (1), and will be sequentially numbered. C5. Sizes Case Bound: Cover Size: 8-1/2 x 11 inches. It is the state’s expectation text page size will not be less than 8-1/4 x 10-3/4 inches after trimming. Perfect Bound: will not be less than 8-1/4 x 10-3/4 inches, no under-trimming permitted. C6. State to Furnish Artwork in electronic format will be furnished for the text, perfect bound covers, for all volumes. Artwork will be furnished for stamping of the spine only for case bound. C7. Contractor to Furnish All CTP work, proofs, inks, printing of text and text paper for all books, cover materials, all dies, stamping, end sheets, binding, packaging, carton packing on pallets, shipping, freight and all other material and labor necessary to complete production and delivery. C8. Artwork The LRB will furnish art in electronic files in Postscript format for the text, and covers for all six (6) volumes. Artwork will be furnished for stamping of the spine for case bound volumes. The software that is used is Quick Silver, (formerly Interleaf). The electronic files will be furnished to the Contractor; the method used to send those electronic files will be discussed and agreed upon between the Contractor and the LRB. If FTP is agree upon, the LRB may require a test of the FTP site and a print out of a test file. The awarded Contractor must name a technical contact to assist the LRB personnel with the generation of electronic files. The person will be available at no additional cost to the LRB for general consulting and advice. The LRB will make arrangements with the awarded Contractor in advance regarding fonts and their use. The LRB and the Contractor must abide by all copyright restrictions established by individual foundries regarding use of their fonts. The awarded Contractor shall review the files as they are received. The cost for this activity shall be included in the cost per set entered on the Price Chart Addendum C 2013 – 2014 Wisconsin State Statutes Volumes 1 – 6. Correcting files and author alterations shall be listed on the Price Chart Addendum C 2013 – 2014 Wisconsin State Statutes Volumes 1 – 6. The Contractor must store all electronic files for a period of ninety calendar days after delivery of all sets. All corrected final files become the property of the State. If so desired by the LRB and at no additional charge, the Contractor shall furnish a complete copy of the final files to the LRB on the type of media it was originally submitted or other media as mutually agreeable. Page 32 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes C9. Electronic and Paper Proofs Prior to print production the LRB shall approve all proofs in writing. PDF or other proofing method agreed upon between the Contractor and the LRB will be provided for Addendum C 2013 – 2014 Wisconsin State Statutes Volumes 1 – 6. When alterations have been requested, pricing for RIP time from the Price Chart Addendum C 2013 – 2014 Wisconsin State Statutes Volumes 1 – 6 will be used. Text: Proofs for all pages. End-Sheets: Proof of printed text. Covers: Case Bound: Proof of text followed by fully stamped sample cover for each volume. Perfect Bound: Proof of text followed by fully printed sample cover for each volume. Contractor shall send proofs directly to: Legislative Reference Bureau (LRB) Bruce Hoesly 1 East Main St., Suite 200 Madison, WI 53703 Voice (608) 266-7590 Email: [email protected] Within two (2) weeks of receiving the first batch of electronic files, the Contractor will send samples of actual cover stock being used for both hard and soft covers to the LRB; preferably samples of the hard and soft covers using the supplied files/artwork for the covers. Bindery Proof: Two (2) weeks after completion of the LRB proof cycle listed above, a bindery proof of both hard cover and soft cover (collation of all pages within each volume) will be completed and mailed to the Bruce Hoesly, for approval BEFORE any bindery work can begin within the awarded vendor’s plant. The bindery proof will be mailed to and from LRB via UPS Overnight Delivery at the vendor’s expense. C10. Alterations As requested by the LRB, the Contractor may perform incidental alterations. Examples include, but are not limited to, simple copy corrections and re-shooting for such changes. Contractor will receive a written approval from the LRB to proceed (e.g., email, fax or change order) prior to proceeding with the work. Prices charged for such work will be submitted on the Price Chart Addendum C 2013 – 2014 Wisconsin State Statutes Volumes 1 – 6. C11. Inks Text pages are Black ink only. Ink must set and be smudge-free as users of these books will make and erase pencil marks in the completed books. The state shall be sole judge of acceptable ink set. End Sheets: Black Ink. Case bound covers: Foil stamping is required. Colors must match previous editions. Red: Kurz-Hastings VB921 “Red Satin” Black: Kurz-Hastings VB912 Gold: Foilmark BH25478 Bright Gold Soft Cover – Vinyl: Black ink only Optional Soft Cover - Paper: Floodcoat PMS 4645 Brown, overprint Black with 5 mil lamination on outside only, 2/2 printing and Leatherette Embossed pattern (must match the previous edition) C12. Recycled Paper ALL paper shall meet the requirements of ANSI/NISO Z39.48-1992 (Permanence of Paper). • Text Stock: No. 2 Opaque Offset Recycled, White, 30-35 lb., Target Brightness 87-91, Opacity 84-87 For simultaneous face and back, blanket to blanket, web offset printing of books, pamphlets, catalog, periodicals, etc. Low bulk. Printed matter may include text, illustrations, and halftones up to 150-line screen halftones. Not less than 30% postconsumer fiber. Any percent over 30 percentage points, is encouraged, provided that the requirements of this Standard are met. Stock: Groundwood pulp, not to exceed 1%. The total lignin content of the paper shall not exceed 3% of the fiber weight. • Endleaf Stock: No. 2 Opaque Offset Recycled, White, 80#, target brightness 87-91, opacity 9498, PPI 300+, JCP A50, PC Requirement: 30%. Page 33 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes • Case Bound Stock: cover material shall be Holliston’s Record Buckram (brown) No. 17234 English Finish. Specify cover material bid on the Itemized Bid List. • Perfect Bound Stock: cover material may be Rexam DSI Lowville Pajco PJ101A, short grain, thickness: 25 points, color: tan; or equivalent. Specify cover material bid on the Itemized Bid List. Submit a sample with your bid. • Optional Perfect Bound Stock: paper cover may be 100-120 pound or 20-25 Point Cover stock, White, Smooth Opaque/Vellum, target brightness 90-96, opacity 94-98 With: Gloss laminate overlay of paper cover with leatherette finish, minimum 5 mil thickness. C13. Binding Case Bound — Books shall be Smyth-sewn, round back, reinforced end sheets, super backline with head and foot bands between .118 binder boards with reinforced end sheets. Binding will match the previous edition. • Covers to be black and red panels over-stamped in gold on the spine only; no printing on front or back. All colors to match previous editions. Alignment of type and rules to be indicated on the artwork. • End sheets are printed inside front and back cover on all volumes — ink color black. Copy is the same for each volume. Perfect Bound — Glue shall be free from lumps, not forced too deeply between the sheets and shall be applied evenly. Glue must hold all pages and covers securely and be flexible when dry. Completed books shall open easily without cracking. Binding and cover printing format must be similar to the 2011 – 2012 volumes; however, LRB reserves the right to make changes. State will furnish art for inside and outside covers and spine — ink color black. Outside copy is different for each volume. Inside copy is the same for each volume. NOTE: THE STATE REQUIRES GRAIN TO RUN PARALLEL TO SPINE FOR THIS CONTRACT. Photocopy of Spine (not actual size) Case Bound Page 34 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes Perfect Bound C14. Packaging The completed books shall be packaged to reduce the likelihood of spoilage and damage during shipment, including, but not limited to, the following: Pack one set per carton (Vol. 1, 2, 3, 4, 5 & 6) • Pack each set in sized-to-fit cartons, i.e., no more than 1/4 inch of additional space in any direction. Contractor must determine exact carton sizes in accordance with size of finished books. • Cartons cannot weigh more than 40 pounds each. Cartons must be corrugated, 275 lb. psi burst test, B-fluted or C-fluted, minimum. Cartons shall be tape-sealed or glued at top and bottom; no staples permitted. • Place protective slip sheets between each volume for perfect bound only and alternate stack books within each carton. Packing Diagram – Example of alternate packing of 6-volume set per carton for case bound volumes. NO state-furnished material will be provided for packing. Vol. 1 Back Vol. 2 Front Vol. 3 Back Place slip sheets here (perfect bound only) Vol. 4 Front Vol. 5 Back Vol. 6 Front (not to scale) Page 35 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes The following information must be on the face of the carton so that it is visible from the front when stacked on a pallet. It may be stenciled or printed on the carton or incorporated into a carton label. The state shall be sole judge of acceptable labeling. Cartons must be clearly labeled with: Wisconsin Statutes – 2013-14; 1 set hard cover Wisconsin Statutes – 2013-14; 1 set soft cover C15. Pallets Pack cartons on 4-way pallets. The pallets must be four-way entry, block design, general purpose, and nonreversible size 36" x 48". • A packing slip shall be on each pallet describing contents of that pallet, i.e., 50 cartons of 2009 Wisconsin Statutes books. • Total pallet height may not exceed 47 inches. • The same number of cartons will be on all pallets, one odd-count pallet permitted per shipment. • Use cross-stacking for each layer of cartons to assure stability. Cartons shall be placed on the pallets so that the outside carton panels on each side of the pallet are in the same vertical plane, i.e. flush sides. • Place headboards on each pallet suitable for double-stacking of loaded pallets without damage to cartons or books. Plastic wrap and/or paper do not meet this requirement. • Band two ways with at least two bands in each direction. • Stretch wrap with sufficient layers and/or thickness to prevent movement during shipment. C16. Delivery Hard cover and soft cover sets shall be delivered together in a single shipment for all deliveries except those to Document Sales. With each delivery Contractor shall include a packing slip specific to each address. Delivery requirements are indicated in the production timetable below. Notice must be given before the Statutes are shipped to the Governor’s Office, Senate Sergeant at Arms, and Assembly Sergeant at Arms. The State will not be liable for delays and expenses incurred for failure to do so. All books in Addendum C 2013 – 2014 Wisconsin State Statutes Volumes 1 – 6 are to be delivered to the addresses specified. NOTE: Semi trailers delivering to the State Capitol may need a moveable axle. In instances where prior notice of delivery is required, the state will not be responsible for unloading delays or return trips if delivery is not scheduled. Unless otherwise specified, deliveries will not be accepted after 3:00 p.m. local time. Later delivery may be negotiated as mutually agreeable with the addressee. After award, the state reserves the right to make changes and updates to the addresses and distributions in the Ship-To Addresses section below. Increases and decreases to freight costs that are caused by such updates may be negotiated on a case-by-case basis. The delivery schedule will be according to the provisions of Production Timetable below. Any adjustments to this delivery schedule must be made in writing by the LRB. If the state can improve on the proof schedule, the Contractor may be expected to improve by the same amount of time. If the state is late on said schedule the Contractor will be allowed an equal amount of time. Delivery Address: Designates the addresses included in a particular shipment. See ship to addresses below. Delivery Date: By 3:00 p.m. local time on the date specified, shipments must be accepted and approved at the designated delivery address. Materials that are accepted and later determined to not meet specifications may be subject to remedies and damages. See Standard Terms and Conditions for State of Wisconsin Printing. Earlier deliveries are acceptable subject to compliance with any stated prior notice requirements. Page 36 of 37 Request for Bid #28159-WEG Class 1 & 2 Printing: Wisconsin Laws, Excerpts, and Statutes *Due dates are based on the schedule outlined in the Production Timetable. Description Hard Cover Soft Cover Total Sets Due Date* Document Sales 990 1,320 2,310 December 5, 2014 County Clerks (72) 330 2,931 3,261 December 5, 2014 1 0 1 December 5, 2014 35 43 78 December 5, 2014 Senate Chief Clerk 100 103 203 December 5, 2014 Document Sales 645 2,603 3,248 January 9, 2015 2,101 7,000 9,101 January 9, 2015 Governor’s Office Assembly Chief Clerk TOTAL SETS An MS Excel file of the 72 county clerks with the address and distribution information is available. The Contract manager will furnish this file for Contractors use. Deliver packages to the county clerks via UPS, Speedee, FedX or other similar type of delivery service. VERIFY WITH DOC SALES – Scott Nielsen A shipping log of all of the county clerks and packing slips for the addresses below must be sent with the invoice to the Department of Administration, Bill Goff, P. O. Box 7867, Madison, WI 53707. The shipping log should show the mailing addresses, weight, shipper, and cost of each delivery. WI Department of Administration Document Sales – Scott Nielsen 3014 Progress Rd Madison, WI 53716-3336 Phone: (608) 261-7422 or (608) 266-3358 Email: [email protected] **Delivery to Document Sales & Distribution must receive a two (2) business days’ notice prior to all deliveries. Document Sales & Distribution can be reached by calling 608-261-7422 or 608-2663358. Delivery notifications can also be E-mailed to [email protected]. If no delivery notice is given to Document Sales & Distribution, Document Sales & Distribution reserves the right to refuse any and all deliveries. The State will not be liable for delays and expenses incurred for failure to do so.** Office of the Governor Attn: Pat Hughes 115 East Capitol Madison, WI 53702 Phone: (608) 266-1212 Assembly Chief Clerk Attn: Patrick Fuller (608) 266-1501 17 W. Main St., Loading Dock Madison, WI 53703 Phone: (608) 266-9787 Senate Chief Clerk Attn: Jeff Renk (608) 266-2517 17 W. Main St., Loading Dock Madison, WI 53703 Phone: (608) 266-9787 Special Instructions: Two (2) business days’ notice is required prior to each shipment listed. Call each location listed above to schedule deliveries Page 37 of 37