Transcript
REQUEST FOR QUOTATION (“RFQ”) No.PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR
Quotations are to be addressed and delivered to the Purchasing Services Office, 3rd Floor, Suite #320, East Tower, 555 West 12th Avenue, Vancouver, British Columbia, Canada, V5Z 3X7 prior to the Closing Time: 3:00 PM Vancouver Time (as defined in Note 2 below), Tuesday, May 11, 2010. This quotation will not be opened publicly. NOTES: 1.
Quotations are to be submitted in sealed envelopes or packages marked with the Vendor’s Name, the RFQ Title and Number.
2.
Closing Time and Vancouver Time will be conclusively deemed to be the time shown on the clock used by the City’s Purchasing Services Office for this purpose.
3.
The City’s Purchasing Services office is open on Business Days 8:30 am to 4:30 pm Vancouver time and closed Saturdays, Sundays and holidays.
4.
DO NOT SUBMIT BY FAX. All queries related to this RFQ shall be submitted to: Dino Goundouvas Buyer Fax: 604.873.7057 E-mail:
[email protected]
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR TABLE OF CONTENTS INSTRUCTIONS TO VENDORS AND GENERAL TERMS AND CONDITIONS 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 10.0 11.0 12.0 13.0 14.0 15.0 16.0 17.0 18.0 19.0 20.0 21.0
Pages 1 - 6
Submission Instructions Inquiries Pricing Freight Delivery Quantities Terms Of Payment Placement of a Purchase Order Disqualification Requirements Evaluation Criteria Time Of The Essence Laws, Permits And Regulations Inspection Quality Of Workmanship And Materials Warranty Protection Of Person And Property Rectification Of Damage And Defects Indemnification Freedom Of Information And Protection Of Privacy No Promotion Of Relationship
QUOTATION FORM AND SCHEDULE OF PRICES
Pages QF1 – QF21
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY CONSTRUCTION TRACTOR INSTRUCTIONS TO VENDORS AND GENERAL TERMS AND CONDITIONS 1.0
SUBMISSION INSTRUCTIONS 1.1
2.0
INQUIRIES 2.1
3.0
4.0
3.1
Prices quoted are to be exclusive of GST and PST, except where expressly requested.
3.2
Pricing shall be held firm for the term of the Contract, unless otherwise expressly agreed to by the City.
3.3
Prices are to be to quoted F.O.B. Destination, including freight, unloading at destination, import duties, brokerage, royalties, handling, overhead, profit and all other costs included.
3.4
Prices are to be quoted in Canadian currency.
FREIGHT Goods to be delivered FOB destination freight prepaid and allowed to: Equipment Services, Manitoba Works Yard, 250 West 70th Avenue, Vancouver, BC, V5X 2X1
DELIVERY 5.1
6.0
It is the responsibility of the vendor to satisfy itself as to the requirements set out in this RFQ. Inquiries are to be addressed only to the contact person named on the cover page of this RFQ no later than five (5) business days prior to closing time. If required, an addendum will be issued to all vendors.
PRICING
4.1
5.0
Quotations must be submitted on the form provided unless otherwise instructed herein. Failure to do so may result in the quotation being put aside and given no further consideration. Failure to complete all fields in the quotation form and schedule of prices may result in the Bidder’s quotation being disqualified.
Vendors are asked to state in their submissions the delivery time from placement of a purchase order. The City requires that the Construction Tractor be delivered to the delivery address stated in Section 4, above, within six (6) weeks of the placement of the order resulting from this RFQ. Deliveries must be made between 8:00 am and 3:00 pm, Monday to Friday, excluding statutory holidays, unless other arrangements have been agreed to in writing.
QUANTITIES 6.1
RFQ PS10093
The quantity stated herein is the City’s best estimate of its requirements. Actual quantity(ies) may vary.
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REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY CONSTRUCTION TRACTOR INSTRUCTIONS TO VENDORS AND GENERAL TERMS AND CONDITIONS 7.0
8.0
9.0
TERMS OF PAYMENT 7.1
The City’s standard payment terms are Net thirty (30) days after receipt and approval of invoice; however, any discounts or more favourable terms which may be offered by the vendor will be taken into consideration in the financial evaluation. Vendor to indicate in its response if other than Net thirty (30) days.
7.2
The Contractor may be asked if they will be willing to accept payment by EFT (Electronic Funds Transfer) or by purchasing card (MasterCard).
PLACEMENT OF A PURCHASE ORDER 8.1
The City may elect to place the order resulting from this RFQ, in part or in full, unless the vendor specifies their quotation is valid for the complete order only. The City may elect to not accept the lowest or any quotation, and may terminate or amend this Request for Quotation at anytime. Acceptance of a quotation and placement of an order shall be valid only if made by an authorized representative of the City confirmed in writing. The City’s standard purchase order terms and conditions as shown on the purchasing website: http://vancouver.ca/fs/bid/terms.htm will apply and, together with the terms and conditions of this RFQ, form the Contract between the City and the successful vendor, unless otherwise agreed in writing by the City.
8.2
Where the head office of the successful vendor is located within the City of Vancouver and/or where the successful vendor is required to perform the services at a site located within the City of Vancouver, the successful vendor is required to have a valid City of Vancouver business license prior to Contract execution.
DISQUALIFICATION 9.1
10.0
The City may elect to disqualify any bid that fails to meet any of the requirements of this Request for Quotation. Any deviations from the requirements or conditions specified herein must be clearly stated in the vendor’s response. The City will determine what constitutes an acceptable deviation. If no deviations are indicated in the vendor’s response, the City will be entitled to interpret that the vendor offers to perform in full compliance with the requirements and conditions stated herein.
REQUIREMENTS 10.1
All electrical items shall comply with the relevant sections, latest editions, of versions the Canadian Standards Association (CSA) standard C22.1, Canadian Electrical Code (CEC), Electrical Safety Branch - BC Amendments to CEC Regulations and Bulletins, the City’s Electrical Bylaw, and the National Building Code.
10.2
A Material Safety Data Sheet (“MSDS”) must accompany all shipments containing products regulated under WHMIS legislation.
10.3
Items arriving without the appropriate approvals, certificates and labeling will be returned at the vendor’s expense for replacement or full credit.
RFQ PS10093
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REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY CONSTRUCTION TRACTOR INSTRUCTIONS TO VENDORS AND GENERAL TERMS AND CONDITIONS 11.0
EVALUATION CRITERIA 11.1
12.0
14.0
a)
Ability to meet specifications stated herein, including and required delivery date and installation date stated herein;
b)
Vendor’s past performance;
c)
Overall best value to the City including design performance, component availability, component standardization and product support;
d)
Lowest overall cost including as appropriate: purchase price, installation costs, delivery cost, maintenance cost including availability of parts and service, warranty, and compatibility with existing equipment; and
e)
Any other criteria the City deems, at its sole discretion, necessary to evaluate the vendor’s offer.
TIME OF THE ESSENCE 12.1
13.0
Quotations will be evaluated on the basis of the overall best value to the City based on quality, service, cost and any criteria set out herein including, but not limited to:
For all requests made by the City pursuant to the Contract, time is of the essence. The acceptance of a late performance, with or without objections or reservations by the City, shall not waive the right to claim damages for such breach nor constitute a waiver of the requirement of timely performance of any obligation remaining to be performed.
LAWS, PERMITS AND REGULATIONS 13.1
The laws of British Columbia shall govern the Contract. All provisions of the International Sale of Goods Act (British Columbia) are specifically excluded from application to the Contract.
13.2
In carrying out its obligations hereunder, the vendor shall familiarize itself and comply with all applicable laws, bylaws, regulations, ordinances, codes, specifications and requirements of all regulatory authorities, and shall obtain all necessary licenses, permits and registrations as may be required by law.
INSPECTION 14.1
All goods, materials, equipment and/or services are subject to inspection and approval upon delivery. The City has the right to refuse acceptance of such goods, materials, equipment and/or services that are not in accordance with the specifications, requirements or the vendor’s warranty (expressed or implied).
14.2
Acceptance or rejection of the goods, materials, equipment and/or services shall be made as promptly as practical, but failure to inspect and accept or reject the goods, materials, equipment and/or services shall not relieve the vendor from responsibility
RFQ PS10093
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REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY CONSTRUCTION TRACTOR INSTRUCTIONS TO VENDORS AND GENERAL TERMS AND CONDITIONS
14.3
14.4
15.0
16.0
for such goods, materials, equipment and/or services that are not in accordance with the Contract. The City shall be the final judge of all goods, materials, equipment and/or services in respect of both quality and quantity and its decisions of all questions in dispute with regard thereto will be final. Materials, goods or equipment not accepted will be returned to the vendor at the vendor’s expense. The City will not be deemed to have accepted the goods, materials, equipment and/or services by virtue of a partial or full payment for them.
QUALITY OF WORKMANSHIP AND MATERIALS 15.1
The vendor shall perform the services with the degree of care, skill and diligence normally applied in the performance of services of a similar nature and in accordance with sound current professional practices and conforming to the requirements set out in the RFQ.
15.2
Materials, goods and equipment shall be the products of suppliers or manufacturers of established reputation engaged in the supply or manufacture of such materials of equipment. Materials are to be applied in accordance with the manufacturer’s directions and shall use the techniques and applications best suited for the type of material being used.
WARRANTY 16.1
The warranty set out in this RFQ is the minimum warranty under the Contract. The vendor is bound by all additional warranties set out in the Requirements and, where the City has selected any separately priced additional, optional or extended warranties by indicating same in the placement of the purchase order, the vendor and City will be bound in the manner set out in the place of the purchase order. The successful vendor warrants that its employees have the qualifications, experience, knowledge, skills and abilities necessary for the fulfilment of the Requirements.
16.2
The vendor warrants that, for at least one (1) year from the Warranty Start Date, the materials, goods and equipment supplied to, and services performed by the Successful vendor for, the City will be in full conformity with the requirements as well as samples, if any, and if so, then this is a sale by sample as well as by description within the meaning of the Sale of Goods Act (British Columbia).
16.3
The vendor further warrants that for at least one (1) year from the Warranty Start Date, the materials, goods and equipment supplied to, and services performed by the vendor will be of merchantable quality and fit for the intended use and will perform according to the requirements.
16.4
Equipment and materials shall be new, free and clear of all liens, charges and encumbrances, the latest model, and shall be complete with all necessary accessories for operation. All equipment and materials shall be at the risk of the vendor until delivered to and accepted by the City.
RFQ PS10093
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REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY CONSTRUCTION TRACTOR INSTRUCTIONS TO VENDORS AND GENERAL TERMS AND CONDITIONS
17.0
18.0
16.5
The warranty start date (“Warranty Start Date”) for each good or material is the date on which the City puts that product into service, or three (3) months after acceptance of the good or material, whichever is sooner.
16.6
The City will notify the vendor of the date that the good or material goes into service.
16.7
The warranty is to be in the name of the City of Vancouver, Equipment Services.
16.8
The vendor now warrants that all claims and representations made by the vendor with respect to third party products and services have been fully authorized by that third party.
PROTECTION OF PERSON AND PROPERTY 17.1
The vendor shall use due care that no persons are injured, no property damaged or lost, and no rights are infringed in the performance of the requirements, and the vendor shall be solely responsible for all loss, damages, costs and expenses in respect of any injury to persons, damage of property, or infringement of the rights of others incurred in the performance of the requirements or caused in any other manner whatsoever by the successful vendor or those for whom in law it is responsible.
17.2
The vendor shall effectively warn and protect the public and other personnel from any danger as a result of the performance of the requirements.
RECTIFICATION OF DAMAGE AND DEFECTS 18.1
19.0
The vendor shall rectify any loss or damage for which, in the opinion of the City, the vendor is responsible, at no charge to the City and to the satisfaction of the City. Alternatively, the City may repair the loss or damage and the vendor shall pay to the City the costs of repairing the loss or damage forthwith upon demand from the City. Where, in the opinion of the City, it is not practical or desirable to repair the loss or damage, the City may estimate the cost of the loss or damage and deduct such estimated amount from the amount owing to the vendor hereunder.
INDEMNIFICATION 19.1
The vendor shall indemnify, hold and save harmless the City from and against all claims, losses, damages, costs, actions and other proceedings made, sustained, brought or prosecuted in a manner based upon, occasioned by or attributable to any injury, including death, property damage, infringement or damage arising from any act or omission of the vendor, its employees, officers, volunteers, servants, subcontractors, or agents or persons for whom the vendor has assumed responsibility in the performance or purported performance of the Requirements.
19.2
The vendor shall indemnify the City from and against any and all liability or expenses by way of legal costs or otherwise in respect of any claim which may be made for a lien or charge at law or in equity or to any claim or liability under the Builders Lien Act (British Columbia) or to any attachment for debt, garnishee process or otherwise.
RFQ PS10093
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REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY CONSTRUCTION TRACTOR INSTRUCTIONS TO VENDORS AND GENERAL TERMS AND CONDITIONS
20.0
19.3
The vendor shall pay all royalties and license fees and shall save the City harmless from loss on account of suits or claims of infringement of patents in the performance of the Requirements.
19.4
The vendor shall assume the defence of, and indemnify and hold harmless the City and its officers, employees and agents, from and against all claims relating to materials, goods or equipment furnished and to inventions, copyrights, trade marks, or patents and rights thereto used by the vendor in the execution of the Contract and in subsequent use and/or operation by the City.
FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY 20.1
21.0
The City is subject to the Province of British Columbia’s Freedom of Information and Protection of Privacy Act.
NO PROMOTION OF RELATIONSHIP 21.1
RFQ PS10093
The vendor must not disclose or promote its relationship with the City, including by means of any verbal declarations or announcements and by means of any sales, marketing or other literature, letters, client lists, press releases, brochures or other written materials without the express prior written consent of the City (except as may be necessary for the vendor to perform the vendor’s obligations under the terms of the Contract). The vendor undertakes not to use “VANOC”, “Vancouver 2010”, the official emblem, logo or mascot of the 2010 Games or any reference or means of promotion or publicity, without the express prior written consent of the City. Furthermore, the vendor undertakes not to disclose or promote its relationship with the City in any communication or matter whatsoever as a basis to create an association, express or implied, between the vendor and the IOC, the Olympics or the Olympic Movement.
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REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES Please mail, courier or deliver your submission in person to:
Mail to:
City of Vancouver Purchasing Services 453 West 12th Avenue Vancouver, BC V5Y 1V4
Courier/deliver in person to: City of Vancouver Purchasing Services #320 – East Tower 555 West 12th Avenue Vancouver, BC V5Z 3X7 If delivering by mail, courier or in person, please reference the RFQ number and title on the envelope and ensure that it will be received before the closing time of 3:00 pm, May 11, 2010. ATTENTION: FROM:
Dino Goundouvas _________________________________________ (Company Name) _________________________________________ (Contact Name)
SUBJECT:
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF A CONSTRUCTION TRACTOR
The undersigned vendor, having carefully read and examined the RFQ and having full knowledge of the Requirements described herein, does offer to provide the goods and/or services in accordance with the specifications and terms and set out in the RFQ (except as noted below) and the pricing shown below. REQUIREMENTS There is a requirement for the Supply and Delivery Construction Tractor for the Equipment Services Department for the City of Vancouver, as set out herein. The undersigned vendor, having carefully read and examined the RFQ and having full knowledge of the requirements described herein, does offer to provide the goods and/or services in accordance with the specifications, terms and conditions set out in the RFQ (except as noted below) and the pricing shown below.
RFQ PS10093
Page QF1
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES 1.0
SCHEDULE OF PRICES
Item
Description
Qty
1.
2010 or newer Construction Tractor in accordance with the specifications set out herein.
1
Unit Price
Extended Price
$ ________
$_________
$ ________
$_________
Make: _______________________________ Model Year and No.: ___________________ Provincial Environmental Levy GST and PST should not be included in prices. Delivery costs should be included in prices. $_________
RFQ PS10093
Page QF2
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES 2.0
OPTIONS
Item
Description
1.
Spare Wheels and Tires
1
$ ________
$_________
2.
Diagnostic Tools
1
$ ________
$_________
3.
Extended warranty
1
$ ________
$_________
4.
Joystick Controls for Steering
1
$ ________
$_________
5.
Other Suggested Buckets
1
$ ________
$_________
6.
Additional Mechanics Training
1
$ ________
$_________
7.
Air Conditioning
1
$ ________
$_________
8.
Pallet Forks
1
$ ________
$_________
9.
Quick Connect Attachment
1
$ ________
$_________
10.
Other Suggested Options (Refer I.8)
1
$ ________
$_________
Qty
TOTAL:
RFQ PS10093
Unit Price
Extended Price
$_________
Page QF3
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES 3.0
TERMS OF PAYMENT (if other than Net 30) Are there any discount terms available for payment by EFT (Electronic Funds Transfer) or by purchasing card (MasterCard) within ten (10) days?
Yes ____________ No ____________
If yes, state terms: _______________________________________________________________________________ _______________________________________________________________________________
4.0
CASH DISCOUNTS (15th of the month following, or later, is preferred by the City). A cash discount allowance of ______% will be allowed if accounts are: (a) paid within ______ days, or (b) paid by the ______of the month following. (a) or (b) shall be clear days from date of acceptance by the City, or receipt of the invoices by the City, whichever is later.
RFQ PS10093
Page QF4
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES 5.0
SPECIFICATIONS
Item 1 - Construction Tractor Specifications (Tenderers: do not write in this section)
A. GENERAL The City of Vancouver requires a heavy-duty 4WD construction tractor with rear counterweight. State: Make, model and year
B. BODY & FRAME 1. Cab Enclosed weather-proof Roll Over Protection System (ROPS) cab c/w heater, defroster, AM/FM radio, cab light and front and rear windshield wipers. All glass to be tinted automotive safety type. State: 1. What is offered. 2. If ROPS certified. 3. Window material.
2. Hitch SAE Standard Category 2 rear 3 point hitch complete with adjustable locking stabilizer (anti-sway) bars and drawbar. State: 1. If standard SAE category 2 3-point hitch. 2. If anti-sway bars are included. 3. If drawbar is included.
3. Lift Capacity Operating lift capacity to full height to be not less than 2,900 kg (6,393 lb). State: Lift capacity to maximum height (per SAE J732).
RFQ PS10093
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Make: Model No. Year: Tenderers to indicate compliance or deviations with specifications below
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES
Item 1 - Construction Tractor Specifications (Tenderers: do not write in this section)
5. Breakout Force Dump cylinder breakout force of at least 45,000 N (10,116 lbf). State: 1. Dump cylinder breakout force. 2. Lift cylinder breakout force.
6. Weight At least 6000 kg (13,228 lb) complete with loader and cab as specified. State: Total operating weight of machine c/w all attachments as per this specification.
7. Bucket 4-1 bucket with a struck capacity of at least 0.6 cubic meters (0.78 cubic yards). Bucket width to be greater than tire width. Prefer bolt on cutting edge. State: 1. SAE rated (nominal heaped) capacity (Ref. J742b). 2. Struck capacity. 3. Outside width of bucket. 4. If bolt on cutting edge is provided.
8. Bucket Levelling 1. Automatic levelling for the loaded bucket from ground to maximum height. 2. Automatic return-to-dig from maximum height to ground. State: 1. What is offered. 2. Type of mechanism used.
RFQ PS10093
Page QF6
Make: Model No. Year: Tenderers to indicate compliance or deviations with specifications below
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES
Item 1 - Construction Tractor Specifications (Tenderers: do not write in this section)
9. Dimensions State: 1. Wheelbase. 2. Overall width. 3. Height in travelling position. 4. Ground clearance. 5. Minimum outside turning diameter.
10. Dumping Height Fully raised dump clearance not less than 254cm (100 in). State: 1. Dumping height as per SAE J732C. 2. Fully raised hinge pin height.
11. Bucket Rollback State: Rollback in degrees at groundline.
12. Counterweight Rear mounted counterweight to accommodate a fully loaded bucket. State: Weight and location.
13. Front Axle State: 1. Type of axle. 2. Static load rating.
14. Rear Axle Differential lock required. State: 1. Static load rating. 2. If differential lock supplied.
RFQ PS10093
Page QF7
Make: Model No. Year: Tenderers to indicate compliance or deviations with specifications below
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES
Item 1 - Construction Tractor Specifications (Tenderers: do not write in this section)
15. Power Take Off (PTO) Independent shaft driven power take-off for standard 1 3/8” splined shaft operating at 540 RPM as per SAE J1170. State: 1. What is offered. 2. Engine RPM for 540 PTO RPM.
C. ENGINE 1. Engine Heavy-duty 4-cycle diesel engine. Not less than 56kW (75 hp) net SAE (J1349) horsepower. Engine must meet USA EPA Certification Tier III standards. Engine must operate on B5 biodiesel fuel. Prefer engine to operate on B20 biodiesel fuel. State: 1. Make and Model. 2. Displacement. 3. Number of cylinders. 4. Rated horsepower and RPM. 5. Rated torque and RPM. 6. If turbo charged. 7. If oil cooler supplied. 8. Estimated fuel consumption a. Litres/hr at max horsepower; b. Litres/hr at max torque. c. Litres/hr while idling. 9. Is the B5 blend of biodiesel an acceptable form of fuel? 10. Will the B5 blend of fuel void engine warranty? 11. Is the B20 blend of biodiesel an acceptable form of fuel? 12. Will the B20 blend of fuel void engine warranty? 13. If Engine is Tier III of Tier IV.
2. Cold Starting Aid In cab actuated type. Must not be ether type. State: What is offered.
RFQ PS10093
Page QF8
Make: Model No. Year: Tenderers to indicate compliance or deviations with specifications below
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES
Item 1 - Construction Tractor Specifications (Tenderers: do not write in this section)
3. Fan State: What is offered.
4. Coolant System Silicone type coolant hoses and antifreeze to -25 C. State: What is offered.
5. Exhaust Muffler and vertical exhaust to vent above cab. State: What is offered. 6. Filters 1. Engine air filter complete with pre-cleaner 2. Engine oil filter. 3. Fuel water filter separator “Racor” or City of Vancouver approved equal. State: 1. What is offered. 7. Automatic Engine Shutdown Prefer 3 minute automatic engine shut down when unit not in operation. Timer style preferred. State: What is offered.
RFQ PS10093
Page QF9
Make: Model No. Year: Tenderers to indicate compliance or deviations with specifications below
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES Make: Model No. Year:
Item 1 - Construction Tractor Specifications (Tenderers: do not write in this section)
Tenderers to indicate compliance or deviations with specifications below
D. DRIVELINE 1. Transmission 1. Synchronized type transmission. 2. Minimum 35 km/h (21 mph) travel speed. State: 1. Number of speeds forward and reverse. 2. If transmission can be reversed without clutching. 3. If transmission can be shifted to higher ranges without clutching. 4. If torque converter lock-up offered. 5. Fastest forward travelling speed.
2. Transmission Oil Oil filter and oil cooler. State: What is offered.
E. STEERING, BRAKES AND TIRES 1. Steering 1. Full power or power assisted steering. 2. Steering system must meet WorkSafeBC rules. 3. Turning radius to be less than 3.8 m (12.5 ft). Prefer: Shortest turning radius possible. State: 1. If power steering is offered. 2. Turning radius.
2. Brakes Power wet disk brakes meeting the standards of BC Motor Vehicle Act and WorkSafeBC. State: 1. Type of braking offered. 2. If front and rear brakes offered. 3. If brakes meet BC Motor Vehicle Act WorkSafeBC rules. 4. What method used to provide parking brake.
RFQ PS10093
Page QF10
and
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES
Item 1 - Construction Tractor Specifications (Tenderers: do not write in this section)
3. Tires Directional tires on all 4 wheels. Tires to be 8 ply or greater. Prefer: 12R16.5 Michelin XZSL front tires and 17.5L x 24 Michelin XM-27 rear tires State: 1. Size, tread type, ply. 2. Make and model. 3. What is recommended by the manufacturer.
F. ELECTRICAL/INSTRUMENTATION
1. Alternator Minimum 70 amp alternator. State: What is offered.
2. Battery At least 600 CCA. State: 1. What is offered. 2. Cold cranking capacity. 3. Reserve capacity in amp hours.
3. Instrumentation Tachometer, fuel gauge, hour meter, ammeter (or voltmeter), engine temperature gauge, transmission oil temperature gauge; all to be illuminated. State: What is offered.
RFQ PS10093
Page QF11
Make: Model No. Year: Tenderers to indicate compliance or deviations with specifications below
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES
Item 1 - Construction Tractor Specifications (Tenderers: do not write in this section)
4. Alarm System Audible and visual alarm to warn of the following conditions. 1. Low oil pressure. 2. High engine temperature. Prefer automatic engine shutdown for alarms, State: 1. What is offered. 2. What conditions are monitored. 3. If automatic engine shutdown for alarms is offered 5. Horn Required. State: What is offered.
6. Lights All necessary lights to comply with the BC Motor Vehicle Act for non-daylight hours. Work Lights for front and rear of cab. State: 1. Compliance 2. Type, make and model of all lighting 3. Wattage of each light.
7. Directional Signals Self cancelling directional signals complete with 4-way flashers. State: What is offered.
8. Back-Up alarm Variable output type such that alarm maintains a 10 dbA sound level greater than ambient. “WARN” or “PRECO” or City of Vancouver approved equal. State: What is offered.
RFQ PS10093
Page QF12
Make: Model No. Year: Tenderers to indicate compliance or deviations with specifications below
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES
Item 1 - Construction Tractor Specifications (Tenderers: do not write in this section)
G. 1.
HYDRAULIC SYSTEM Pump Premium quality pump with detent type spool valves, two rear hydraulic remotes with dust caps for implements. State: 1. Pump make, model and type. 2. Rated capacity of pump system. 3. Number of remotes.
2.
Cylinders High quality, heavy-duty cylinders c/w hard chromed plated rods. State: Make, model, bore, stroke and rod diameter for: 1. Load lift cylinders. 2. Bucket tilt cylinders.
3. Valves High quality, pilot operated control valves requiring minimal operator effort. Prefer joystick. State: 1. Make and model. 2. If joystick available.
4. Reservoir Requires the following: 1. Fluid level indicator. 2. Magnetic drain plug. Prefer the following: 1. Filtered filler. 2. Filtered vent or pressurized system State: 1. What is offered. 2. Capacity.
RFQ PS10093
Page QF13
Make: Model No. Year: Tenderers to indicate compliance or deviations with specifications below
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES
Item 1 - Construction Tractor Specifications (Tenderers: do not write in this section)
5. Filter Return line cartridge type filter c/w restriction indicator. Filtration to be not more than 10 micron. State: 1. Particle filtration size in microns. 2. Where filter is located in hydraulic system.
6. Cycle Times State: 1. Raise time to full height with loaded bucket. 2. Raise time to full height with empty bucket. 3. Bucket dump time. 4. Lower time from full height with empty bucket.
7. Ride Control or Boom Suspension System State: What is offered. H. GENERAL 1. Noise Levels Interior noise level at the operator’s ear is not to exceed 82 dbA with doors and windows closed at the operators ear position at full load operation. Measurement to be per SAE J919C. State: 1. Noise level for above condition. 2. Noise level at idle. 3. What sound suppression supplied.
RFQ PS10093
Page QF14
Make: Model No. Year: Tenderers to indicate compliance or deviations with specifications below
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES
Item 1 - Construction Tractor Specifications (Tenderers: do not write in this section)
2. Lubricant Compatibility The City currently utilises AW46 for hydraulic oil, 10W40 for engine oil and T04-W30 for transmission and most differential and final drive applications. State : Whether unit offered can use the above grade oils and still be covered under warranty. If not, state appropriate grade oil for application. i. Hydraulics ii. Engine iii. Differential/Final Drives iv. Transmission. 3. Demonstration One day demo required in Vancouver within 2 weeks of request from Equipment Services Engineer. City is not liable to incur cleaning, modification, cartage or other charges in the event a contract is not awarded to vendor. Prefer 2 day demo. State: Earliest available demonstration date.
4. Delivery City of Vancouver Manitoba Yards at 250 West 70th Avenue, Vancouver BC. State: Number of weeks from date of order to date of delivery. 5. Preventative Maintenance Schedule A complete check-off style preventative maintenance schedule as recommended by the manufacturer to ensure satisfactory service and long life is to be supplied by the successful contractor. State: What is offered.
RFQ PS10093
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Make: Model No. Year: Tenderers to indicate compliance or deviations with specifications below
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES
Item 1 - Construction Tractor Specifications (Tenderers: do not write in this section)
6. Training To be supplied by the successful contractor: 1. 1 day instruction of the operators, for both day and afternoon shifts, by competent factory personnel prior to in-service as well as follow-up session 30 days after in-service. An outline of the training to be provided must be supplied prior to training. 2. 1 day instruction of the City’s maintenance mechanics (separate from operators), for both day and afternoon shifts, by competent factory personnel prior to inservice. An outline of the training to be provided must be supplied prior to training. State: What is offered.
7. Manuals and Training Aids The following to be made available to the City of Vancouver authorized representative as noted in this document: • Three (3) copies parts manuals – alternatively CD-ROM; • Two (3) copies service manuals – alternatively CD-ROM; • At least one of the parts manuals and service manuals must be a paper manual • Prefer secured access to manufactures website where the above information is available at all times; • Four (4) sets operator manuals. • If available, any audio-visual aids such as videotape which will assist, advise/instruct operators and mechanics should be available on an ongoing basis. Wherein the engine, transmission or other related components may not be included in the vehicle manuals (Parts and Service), those additional manuals specific to the components, shall be included at time of delivery as well. If available, all literature and parts books to be in compact disc format.
State: 1. What is offered. 2. If internet access is available and address.
RFQ PS10093
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Make: Model No. Year: Tenderers to indicate compliance or deviations with specifications below
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES Make: Model No. Year:
Item 1 - Construction Tractor Specifications (Tenderers: do not write in this section)
Tenderers to indicate compliance or deviations with specifications below
8. Warranty A minimum one year warranty is required for the complete unit. Warranty to start when the City of Vancouver puts the unit into service (i.e. after outfitting, etc). The City will notify vendor when this occurs. Local product support must be available in the lower mainland area through an established dealership. State: 1. Supplier warrantable period. 2. Hours of day parts service is available. 3. Nearest factory depot. 4. Dollar value of parts stocked locally by your firm for unit offered. 5. If local product support is available. 6. Name and location of dealership.
9. Machines of this Make and Model State: Number of machines in British Columbia of this make and model.
10. Mirrors Left and right-hand stainless steel Westcoast mirrors 16” x 7”. Prefer heated mirrors. State: 1. What is offered. 2. If mirrors are heated.
11. Seat Adjustable, high back suspended bucket seat c/w arm rests and fitted with an automotive type inertia sensitive seat belt in compliance with WorkSafeBC rules. Prefer: Lumbar support and suspension seat if available. State: 1. Make and model 2. If in full compliance, WorkSafeBC rules.
RFQ PS10093
including
seatbelt,
Page QF17
of
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES
Item 1 - Construction Tractor Specifications (Tenderers: do not write in this section)
12. Fenders Prefer full width on all wheels State: What is offered.
13. Keys Four (4) sets of ignition and cab keys are required. State: What is offered
I. OPTIONS Note: Prices to be shown in the Schedule of Quantities & Prices only. 1. Spare Wheels and Tires 1. 2. 3. 4.
Front wheel Front tire Rear wheel Rear tire
2. Diagnostics Tools State: What diagnostic tools are available.
3. Extended Warranty Provide fully detailed extended warranty options for: 1. Machine 2. Power-train. 3. Hydraulics.
4. Joystick Controls for Steering State: What is offered in addition to regular steering wheel.
RFQ PS10093
Page QF18
Make: Model No. Year: Tenderers to indicate compliance or deviations with specifications below
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES
Item 1 - Construction Tractor Specifications (Tenderers: do not write in this section)
5. Other Suggested Buckets State: Any appropriate alternative buckets.
6. Additional Mechanic Training State: What is offered in addition to training in section H.6.
7. Air Conditioning State: What is offered.
8. Pallet Forks Adjustable width pallet forks rated for the machines maximum lift capacity. State: 1. Pallet fork rated capacity. 2. Pallet fork length. 3. If fork locations independently adjustable.
9. Quick Connect Attachment Quick connect implement attachment so that 4-1 bucket and pallet forks are easily interchangeable. State: What is provided.
10. Other Suggested Options
RFQ PS10093
Page QF19
Make: Model No. Year: Tenderers to indicate compliance or deviations with specifications below
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES TERMS AND CONDITIONS By initialling below, the vendor acknowledges he has read and understands the terms, conditions and requirements set out herein and has identified any deviations or alternatives thereto; and if applicable, has provided an explanation of why he will not or cannot comply with any of the terms and conditions set out herein. Will Comply:
Cannot Comply (explain):
Pursuant to and in compliance with this Request for Quotation and any addenda, the undersigned, being familiar with the documents, the site, conditions on site, contract service areas, the character of the equipment and materials needed to carry out and provide the equipment, goods, or services, and all relevant laws, rules, notices, directives, standards, orders and regulations, licensing and permit requirements, labour market, parking and other circumstances which may affect its quotation, hereby offers to supply the equipment, goods or services in accordance with the terms and conditions for the prices as set out herein.
Company Name
Signature of Authorized Signing Officer
Date
Name of Authorized Signing Officer (please print)
Title
RFQ PS10093
Page QF20
REQUEST FOR QUOTATION No. PS10093 SUPPLY AND DELIVERY OF CONSTRUCTION TRACTOR QUOTATION FORM AND SCHEDULE OF PRICES
Mailing Address:
Cheque Payable/Remit to Address:
Telephone No.:
Fax No.:
Key Contact Person:
E-mail:
GST Registration No.:
Incorporation Date:
City of Vancouver Business License Number: (If your office is located in Vancouver or N/A if not applicable)
WorkSafeBC Account Number: Dunn and Bradstreet Number: ( or N/A if not applicable)
Provide the WorkSafeBC registration number and a letter from WorkSafeBC confirming that the is registered in good standing with WorkSafeBC and that all assessments have been paid to the date thereof prior to the City having any obligation to pay monies for the services provided.
RFQ PS10093
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