Sending A Fax

Transcript

Preface Thank you for purchasing the Océ 3133/3140 and Super G3 FAX Board-F1. This manual describes the FAX functions of the Océ 3133/3140 and Super G3 FAX Board-F1 and the method of using them. It also describes the various precautions to be observed in order to ensure safe operation. Please read this manual and also the FAX manual carefully before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference. CAUTION In this manual, CAUTION MESSAGES with this symbol indicate that neglecting the suggested procedure or practice could result in personal injury. NOTICE: Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, some of the data contained herein may not exactly reflect the current model of the particular product with which this manual has been included. If you have a need for an exact specification, please contact Canon for the current specification. Note: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the Operator’s Manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense. Do not make any changes or modifications to the equipment unless otherwise specified in the manual. If such changes or modifications should be made, you could be required to stop operation of the equipment. Super G3 is a phrase used to describe the new generation of fax machines that use ITU-T V.34 standard 33.6Kbps* modems. Super G3 High Speed Fax machines allow transmission time of approximately 3 seconds* per page which results in reduced telephone line charges. * Approximately 3 seconds per page fax transmission time based on CCITT/ ITU-T No.1 Chart, (JBIG, Standard Mode) at 33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently supports 28.8Kbps modem speeds or lower, depending on telephone line conditions. Users in the U.S.A. A. Location Supply a suitable table, cabinet, or desk. See Appendix A for the unit’s dimensions and weight. B. Order Information 1. Only a single telephone line (touch-tone or rotary) is to be used. 2. Order a RJ11-C modular wall jack (USOC code), which should be installed by the phone company. If the RJ11-C wall jack is not present, telephone/fax operation is not possible. 3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or the equivalent. Use one line per unit. DDD (DIRECT DISTANCE DIAL) LINE -orIDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS Note:Canon recommends an individual line following industry standards, e.g. the 2500 (Touch Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit without “Call Waiting” can be used with your facsimile unit. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error. C. Power Requirements The equipment should be connected to a standard 120 volt AC, three-wire grounded outlet only. Do not connect this unit to an outlet or power line shared with order appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers, and machines of this sort generate electrical noise which often interferes with communications equipment and the sending and receiving of documents. CONNECTION OF THE EQUIPMENT This equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. If requested, this information must be given to the telephone company. This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs. The REN is used to determine the quality of devices which may be connected to the telephone line. Excessive REN’s on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the REN’s should not exceed five (5.0). To be certain of the number of devices that may be connected to the line as determined by the total REN’s, contact the telephone company to determine the maximum REN for the calling area. IN CASE OF EQUIPMENT MALFUNCTION Should any malfunction occur which cannot be corrected by the procedures described in this User’s Guide, disconnect the equipment from the telephone line and unplug the power cord. The telephone line should not be reconnected or the switch turned on until the problem is completely resolved. Users should contact their local authorized Canon Facsimile Service Dealer for servicing of equipment. RIGHTS OF THE TELEPHONE COMPANY Should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services which may affect the operation of this equipment. When such changes are necessary, the telephone company is required to give adequate prior notice to the user. WARNING! Do not make any changes or modifications to the equipment unless otherwise specified in the use’s guide. If such changes or modifications should be made, you could be required to stop operation of the equipment. Note: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the User’s Guide, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference, in which case the user will be required to correct the interference at his or her own expense. The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the data and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. In order to program this information into your fax machine, you should complete the procedure to register your name, unit number, time, and data on page 6-2 to 6-6. Users in Canada PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT A. Location Supply a suitable table, cabinet, or desk. See brochure for unit’s dimensions and weight. B. Order Information 1. Provide only a signal line touch-tone or rotary telephone set terminated with a standard 4-pin modular phone plug. (Touch-tone is recommended if available in your area.) 2. Order a CA11A modular jack which should be installed by the phone company. If the CA11A jack is not present, installation cannot occur. 3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or the equivalent. Use one line per unit. DDD (DIRECT DISTANCE DIAL) LINE or IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS Note: Canon recommends an individual line following industry standards such as the 2500 (Touch Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit without “Call Waiting” can be used with your FAX unit. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing, or send special codes which may cause a FAX error. C. Power Requirements The power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be independent from copiers, heaters, air conditioners or any electric equipment that is thermostatically controlled. The rated value is 115 volts and 15 amperes. The RJ11-C modular jack should be relatively close to the power outlet to facilitate installation. Notice The Industry Canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications networks protective, operational and safety requirements. The Department dose not guarantee that the equipment will operate to the user’s satisfaction. Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company’s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations. The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Number of all the devices does not exceed 5. Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment. Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas. Caution Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate. Note: Use only the optional Handset that Canon recommends for use with this equipment. Utilisation au Canada CONDITIONS À REMPLIR PRÉALABLEMENT À L’INSTALLATION D’UN TÉLÉCOPIEUR CANON A. Emplacement Prévoir une table, un meuble, ou un bureau suffisamment solide et de taille appropriée (le poids et les dimensions de l’appareil sont indiqués dans la brochure). B. Installation téléphonique 1. Cet appareil peut être installé comme un appareil téléphonique à clavier ou à cadran et doit être raccordé à une seule ligne. 2. Il faut commander un jack modulaire CA11A qui sera installé par la compagnie téléphonique. Sans ce jack, la mise en place serait impossible. 3. Si vous vous abonnez à une nouvelle ligne, demandez une ligne d’affaires normale de qualité téléphonique courante ou équivalente. Prenez un abonnement d’une ligne par appareil. Ligne automatique interurbaine ou Ligne automatique internationale (si vous communiquez avec les pays étrangers) Note: Canon vous conseille d’utiliser une ligne individuelle conforme aux normes industrielles, à savior: ligne téléphonique 2500 (pour appareil à clavier) ou 500 (pour appareil à cadran/impulsions), Il est également possible de raccorder ce télécopieur à un système téléphonique à poussoirs car la plupart de ces systèmes émettent des signaux d’appel non normalisés ou des codes spéciaux qui risquent de perturber le fonctionnement du télécopieur. C. Condition d’alimentation Raccordez le télécopieur à une prise de courant plus terre à trois branches, du type simple ou double, et qui ne sert pas à alimenter un copieur, un appareil de chauffage, un climatiseur ou tout autre appareil électrique à thermostat. L’alimentation doit être de 115 volts et 15 ampères. Pour faciliter l’installation, le jack CA11A doit être assez proche de la prise de courant. REMARQUES L’étiquette Industrie Canada sert à l’identification des équipements certifiés. Ce certificat prouve que cet équipement répond à certaines exigences de sécurité de fonctionnement et de protection des réseaux de télécommunications. Le Département ne garantit pas que l’équipement fonctionnera à la satisfaction de l’utilisateur. Avant d’installer cet appareil, l’utilisateur doit s’assurer qu’il est permis de le connecter à l’équipement de la compagnie de télécommunication locale et doit installer cet appareil en utilisant une méthode de connexion autorisée. Il se peut qu’il faille étendre la circuiterie intérieure de la ligne individuelle d’abonné, qui a été installée par la compagnie, au moyen d’un jeu de connecteurs homoloqués (rallonge téléphonique). L’attention de l’utilisateur est attirée sur le fait le respect des conditions mentionnées ci-dessus ne constitue pas une garantie contre les dégradations de qualité du service dans cetaines circonstances. Le nombre d’équivalents sonnerie (REN) affecté à chaque terminal indique le nombre maximal de terminaux pouvant être connectés à une interface téléphonique. La terminaison de cette interface peut consister en une combinaison quelconque de périphériques sous réserve que la somme de leurs nombres d’équivalents sonneriene dépasse pas 5. Les réparations sur un appareil certifié doivent être faites par une société d’entretien canadienne autorisée par le Gouvernement canadien et désignée par le fournisseur. Toute réparation ou modification que pourrait faire I’utilisateur de cet appareil, ou tout mauvais fonctionnement, donne à la compagnie de télécommunication le droit de débrancher I’appareil. Pour sa propre protection, I’utilisateur doits’assurer que les prises de terre de I’appareil d’alimentation, les lignes téléphoniques et les tuyaux métalliques internes, s’ily en a, sont bien connectés entre eux. Cette précaution est particuliérement importante dans les zones rurales. Attention Au lieu d’essayer de faire ces branshements eux-mêmes, les utilisateurs sont invités à faire appel à un service d’inspection faisant autorité en matière d’électricité ou à un électricien, selon le cas. How This Manual is Organized Chapter 1 Before You Use the FAX Functions This chapter describes the items that must be registered before use, and the flow of FAX operations. Chapter 2 How to Use Basic FAX Functions This chapter describes the method of placing the original that you wish to send, and the basic methods of sending and receiving. Chapter 3 Special FAX Functions This chapter describes the special features for sending and receiving documents. Chapter 4 Checking and changing the FAX Status This chapter describes the method of checking or changing the way in which an original is sent or document received. Chapter 5 Convenient Functions This chapter describes how to use the machine dialing with a PIN code. Chapter 6 Storing and Setting Custom Fax Settings to Suit Your Needs This chapter describes the method of changing and registering the initial settings of the FAX functions to suit your needs. Chapter 7 Toubleshooting This chapter describes the method of taking corrective action in the event that trouble occurs. Chapter 8 Appendix This chapter describes various communication reports, list samples and the index. Please use this manual in combination with the Reference & Copying manual when using this machine’s FAX functions. What the Super G3 FAX Board-F1 Can Do Using the Touch Panel Display Basic Features Screen ■ DIRECT Press this when sending faxes by direct transmission. (See p. 2-11.) The set reception mode is displayed. (See p. 2-22.) The set resolution, density and image quality are displayed. ■ STAMP IMAGE RESOL. DENSITY QUALITY Press to stamp sent or scanned originals. (See p. 2-15.) Press to match the resolution, density, and image quality to that of the original you are sending. (See p. 2-6.) CODED DIALING SPECIAL FEATURES Press to set a destination stored for Coded Speed Dialing. (See p. 2-19.) Press to select the Special Features mode. (See Chapter 3.) ON-HOOK Press to send an original after checking the other party. (See p. 2-13.) FAX MONITOR SYSTEM MONITOR Press to check or display the FAX communication status or to cancel sending. “FAX MONITOR” is displayed when the printer function is not installed. “SYSTEM MONITOR” is displayed when the printer function is installed. (See Chapter 4.) REDIAL Press to redial the last number that was dialed with the Numbers keys. (See p. 2-17.) 6 What the Super G3 FAX Board-F1 Can Do Special Features Screen When you press the [SPECIAL FEATURES] key in the FAX Basic Features screen, the Special Features screen appears in the touch panel display. The Special Features screen displays special functions available for the facsimile. When a function is selected, a more detailed screen for the selected mode appears. To close the Special Features screen and return to the Basic Features screen, press the [DONE] key. Pressing the key after selecting a function brings up a help screen with guidance information. SUBADDRESS POLLING RX You can send an original or receive a document using the ITU-T standard. Set the Subaddress and password here. (See “Communication Using the Subaddress” on p. 318.) Press to receive an original from a remote machine by operating your machine. (See “Receiving Originals Set in a Remote Machine” on p. 3-4.) DELAYED TX DIRECTORY Press to specify the time at which you want to send an original. (See “Specifying the Time to Send a Document” on p. 3-2.) Enables you to search for a number registered in the one-touch speed dialing memory or the coded speed dialing memory, according to the registered name. (See “Specifying a Destination Using the Telephone Directory” on p. 3-22.) MEMORY BOX Enables you to manage the sent and received documents by using any of the five kinds of memory boxes. (See “Using a Memory Box” on p. 3-6.) 2 SENDER’S NAMES (TTI) Press to send an original with the sender’s name printed at the top of the recording paper in the receiving machine, instead of the user’s abbreviation. (See “Sending a Document with the Sender’s Name Printed st the Top of the Recording Paper in the Receiving Machine” on p. 324.) 1-SIDE Press to send both sides of an original in a single sending operation. (See “Sending Two-sided Originals on Two Pages” on p. 3-30.) RX MODE Press to set the receiving mode to auto receive, manual receive, memory receive, or transfer. (See “Changing the Receiving Mode” on p. 326.) ZOOM TX Press to send scanned originals at an enlarged or reduced size. (See “Sending Enlarged or Reduced Documents” on p. 3-38.) TEST PRINT DOCUMENT SIZE Use to specify the size at which the original is scanned. You can also register up to two non-standard sizes that you frequently use. (See “Specifying the Original Scanning Size” on p. 3-32.) 2 ON 1 TX Before sending an original, you can print it under the sending conditions to see how the original will look when it is sent. (See “Checking Originals Before Sending Them” on p. 3-36.) Press to send two originals as a single page. You can specify the size of the image to be sent, enabling you to send it in enlarged or reduced form. (See “Sending a Two-page Original as a Single Page” on p. 3-40.) 7 What the Super G3 FAX Board-F1 Can Do Monitor Screens By using each Monitor screen, you can check the status of a sent document, cancel sending, check the status of a received document and delete the document, cancel receiving of a document, or check the results of transmission. MEMO ● [FAX MONITOR] is displayed when the machine is not equipped with the printer function. [SYSTEM MONITOR] is displayed when the printer function and fax function are both installed. ● For a description of the functions of each screen, refer to Chapter 4 “Checking and Changing the FAX Status”. ● [FAX MONITOR] ([SYSTEM MONITOR] is displayed when the printer function is also installed) is displayed when an original is being scanned using a FAX function, or when an operation other than printing is taking place, even when a copy function is in use. See “Checking Communication Results” on p. 4-24. See “Checking the Status of Received Documents” on p. 4-16. See “Checking and Changing the Status of Transmitting Documents” on p. 4-2. 8 What the Super G3 FAX Board-F1 Can Do Additional Function Screen When you press the key, the Additional Function screen appears in the touch panel display. From this screen you can make settings used by all functions of the machine, as well as specific settings for individual functions. [TIMER SETTINGS] enables you to change the date and time printed at the top of the recording paper in the receiving machine, and also the timer settings and so on, used for timer sending, for example. [CUSTOM FAX SETTINGS] enables you to change the FAX function settings from the initial settings (defaults) to other values. MEMO ● For the method of performing setting and registration, refer to Chapter 6 “Storing and Setting Custom Fax Settings to suit your Needs”. ● For the method of setting the date/time of [TIMER SETTINGS] and items other than [CUSTOM FAX SETTINGS], refer to Chapter 4 “Setting and Adjusting Custom Common Settings to Suit Your Needs” in the Reference & Copying Manual . See “Setting Custom Fax Settings” on p. 6-3. See “Setting the Current Date and Time” on p. 6-2. See “Storing Various Dialing Functions” on p. 6-16. See “Storing User Settings” on p. 6-5. See “Setting Transmission Functions” on p. 6-26. See “Setting Reception Functions” on p. 6-34. See “Settings for Printing Received Documents” on p. 6-72. See “System Management Settings” on p. 6-38. See “Printing Registered and Set Contents” on p. 6-80. See “Setting a Communication Report Output” on p. 6-77. See “File Settings” on p. 6-41. 9 What the Super G3 FAX Board-F1 Can Do Guide Function Screen When you press the appears. key, a guide screen to help you make optimum use of the FAX functions Usage Guide Pressing the key after selecting a function brings up a guide screen with an explanation for that function. Use this guide function if you do not understand how to use the mode you are setting. (In this example, the Test Print mode has been selected) key while setting [TEST PRINT], the touch panel display If you press the changes to the Guide Function Screen shown on the right. To return to the display for [TEST PRINT], press the [DONE] key. Information Guide This machine supports many functions. To find the right function for your particular fax needs or to find a simple description of a function, press the key while the Basic Features screen or Special Features screen is displayed. The FAX GUIDE MENU screen is displayed as shown on the left. Example: When you wish to send a non-standard size original by FAX press the [VARIOUS TYPES OF ORIGINALS] key. When you select the kind of original, you can see details such as the scanning size and functions such as the different size original function by pressing [▲] or [▼]. To return the display to the Various Types of Originals screen, press the [DONE] key. 10 Contents How This Manual Is Organized .......................................................................... 5 What the Super G3 FAX Board-F1 Can Do ....................................................... 6 Contents........................................................................................................... 11 How to Use This Manual .................................................................................. 15 Chapter 1 Before You Use the FAX Functions Control Panel Parts and Functions ................................................................. 1-2 Things that you Must do Before Using this Machine....................................... 1-3 Registering the Line type .................................................................................................................................. 1-3 Registering the Sending Record ....................................................................................................................... 1-3 Sending a Fax ................................................................................................. 1-4 Chapter 2 How to Use Basic FAX Functions Original to be Sent .......................................................................................... 2-2 Document Size Used When Sending ................................................................................................................ 2-2 Orientation of Originals ..................................................................................................................................... 2-2 Placing an Original on the Platen Glass ........................................................................................................... 2-3 Placing Originals in the Feeder ......................................................................................................................... 2-4 Setting Resolution, Density, and Image Quality to Match the Original ............ 2-6 Selecting the Sending Method ...................................................................................... 2-8 Sending an Original After it has Been Scanned (Memory Sending) ................................................................. 2-8 Sending an Original While it is Being Scanned (Rapid Sending/Direct Sending) ............................................ 2-11 Sending an Original After Checking the Other Party (Manual Sending) ......................................................... 2-13 Stamping Sent or Scanned Originals .............................................................................................................. 2-15 Various Dialing Methods ............................................................................... 2-16 Specifying Destinations Using Number Keys .................................................................................................. 2-16 Specifying the Last Destination Dialed Using Number Keys .......................................................................... 2-17 Specifying with One-touch Speed Dialing ....................................................................................................... 2-18 Specifying with Coded Speed Dialing ............................................................................................................. 2-19 Specifying Two or More Destinations .............................................................................................................. 2-21 Receiving a Faxed Document ....................................................................... 2-22 Paper on Which Received Documents are Printed ......................................................................................... 2-22 Receiving Faxed Documents .......................................................................................................................... 2-23 Automatically Receiving Documents ............................................................................................................... 2-24 Receiving Documents to the Memory ............................................................................................................. 2-25 Transferring Received Documents ................................................................................................................. 2-26 Chapter 3 Special FAX Functions Specifying the Time to Send a Document (DELAYED TX) ........................................ 3-2 Receiving Originals Set in a Remote Machine (POLLING RX) .................................... 3-4 Using a Memory Box (MEMORY BOX) ............................................................................ 3-6 Scanning Originals to a Memory Box ................................................................................................................ 3-6 Printing and Deleting Documents in the Memory Box ...................................................................................... 3-9 11 Contents Kinds of Memory Boxes and How to Use Them ........................................... 3-12 Using the Polling Box ...................................................................................................................................... 3-12 Using the Confidential Memory Box ................................................................................................................ 3-13 Using the Relay Memory Box ......................................................................................................................... 3-14 Using the Batch Sending Memory Box ........................................................................................................... 3-15 Using the Bulletin Board Memory Box ............................................................................................................ 3-16 Communications Using the Subaddress (SUBADDRESS) ...................................... 3-18 Sending Documents to which a Subaddress is Attached ................................................................................ 3-18 Polling Receiving Documents to which a Subaddress is Attached ................................................................. 3-20 Specifying a Destination Using the Telephone Directory (DIRECTORY) ...... 3-22 Sending a Document with the Sender’s Name Printed at the Top of the Recording Paper in the Receiving Machine (SENDER’S NAME) ........................ 3-24 Changing the Receiving Mode (RX MODE) ................................................................ 3-26 Sending Two-sided Originals on Two Pages (2 E 1-SIDED) ............................................ 3-30 Specifying the Original Scanning Size (DOCUMENT SIZE) ..................................... 3-32 Checking Originals Before Sending Them (TEST PRINT) ...................................... 3-36 Sending Enlarged or Reduced Documents (ZOOM TX) ......................................... 3-38 Sending a Two-page Original as a Single Page (2 ON 1 TX) ................................ 3-40 Chapter 4 Checking and Changing the Fax Status Checking and Changing the Status of Transmitting Documents..................... 4-2 Canceling Transmission .................................................................................................................................... 4-2 Printing a TX Reserve List ................................................................................................................................ 4-4 Checking and Changing Detailed On Transmitting Documents ........................................................................ 4-6 Resending Failed Transmissions ...................................................................................................................... 4-8 Changing the Destination of Transmitting Documents .................................................................................... 4-10 Changing the Document Transmission Time .................................................................................................. 4-14 Checking the Status of Received Documents............................................... 4-16 Deleting Received Documents from Memory ................................................................................................. 4-16 Printing a DOC. Memory List .......................................................................................................................... 4-18 Checking Detailed Information Concerning a RX Document .......................................................................... 4-20 Transferring Received Documents from Memory. ........................................................................................... 4-22 Checking Communication Results ................................................................ 4-24 Checking the Details of Communication Results ............................................................................................ 4-24 Printing Activity Management Reports ............................................................................................................ 4-26 Chapter 5 Convenient Functions Dialing with a PIN Code .................................................................................. 5-2 When PIN Code position is set previously ........................................................................................................ 5-2 When PIN Code position is optional ................................................................................................................. 5-3 12 Contents Chapter 6 Storing and Setting Custom Fax Settings to suit your Needs Setting the Current Date and Time (DATE/TIME) ........................................................ 6-2 Setting Custom Fax Settings .......................................................................... 6-3 Storing/Setting/Printing Items You Can Set in Custom FAX Settings ............................................................... 6-4 Storing User Settings ...................................................................................... 6-5 Registering the Standard Keys on the Basic Features Screen ......................................................................... 6-5 Registering this Machine’s Telephone Number ................................................................................................. 6-5 Registering the Name of the Company and Department .................................................................................. 6-6 Registering Sender’s Names ............................................................................................................................ 6-7 Attaching a Transmission Terminal ID to the Document to be Sent .................................................................. 6-8 Setting the Standard Density for Scanning Documents .................................................................................. 6-10 Selecting the Line Type ................................................................................................................................... 6-10 Setting the Dial Tone ........................................................................................................................................ 6-11 Adjusting the Alarm Volume and Monitor Volume ........................................................................................... 6-12 Registering the Names of the User Content Keys in the Directory ................................................................. 6-12 Changing the FAX Function Standard Modes ................................................................................................. 6-14 Storing Various Dialing Functions ................................................................. 6-16 Registering a Telephone Number in the One-touch Speed Dialing or Coded Speed Dialing Memory ........... 6-16 Detailed Settings When Making a Registration in One-touch Speed Dialing or Coded Speed Dialing .......... 6-19 Registering Group Dialing Destinations ......................................................................................................... 6-22 Setting Transmission Functions .................................................................... 6-26 Setting Whether to Use ECM Transmission .................................................................................................... 6-26 Setting the Pause Time ................................................................................................................................... 6-26 Setting Auto Redial ......................................................................................................................................... 6-27 Setting Batch TX ............................................................................................................................................. 6-29 Setting Whether to Clear Failed Transmissions from Memory ........................................................................ 6-30 Setting Whether to Start Scanning Without Pressing the key When Specifying the Destination ............. 6-31 Setting the Stamping Conditions ..................................................................................................................... 6-32 Setting Rapid Direct Transmission .................................................................................................................. 6-33 Setting Reception Functions ......................................................................... 6-34 Setting Whether to Use ECM Receiving to Automatically Compensate for Errors in Received Documents .. 6-34 Setting a Call Tone for an Incoming Call ......................................................................................................... 6-34 Setting Automatic Switching from Manual Receiving to Auto Receiving ......................................................... 6-35 Setting Memory Receiving When the Paper Runs Out ................................................................................... 6-36 Setting Whether to Print Information on Received Documents ....................................................................... 6-37 System Management Settings ...................................................................... 6-38 RX Restrict ...................................................................................................................................................... 6-38 TX/RX Starting Speed ..................................................................................................................................... 6-38 Setting the Receiving Password ..................................................................................................................... 6-39 Setting PIN Code Access ................................................................................................................................ 6-40 File Settings .................................................................................................. 6-41 Registering a Memory Box .............................................................................................................................. 6-41 Setting the Polling Memory Box ...................................................................................................................... 6-42 Setting the Confidential Memory Box .............................................................................................................. 6-44 Setting the Relay Memory Box ....................................................................................................................... 6-46 Setting the Batch Sending Memory Box ......................................................................................................... 6-50 13 Contents Setting the Bulletin Board Memory Box .......................................................................................................... 6-52 Setting the General Memory Box .................................................................................................................... 6-55 Setting Preset Polling Receiving ..................................................................................................................... 6-62 Automatic Transfer of Received Documents ................................................................................................... 6-63 Saving Received Documents to Memory (MEMORY LOCK SETTING) ......................................................... 6-68 Settings for Printing Received Documents ................................................... 6-72 Setting the Number of Received Documents to Print ..................................................................................... 6-72 Setting the Method of Printing Received Documents ..................................................................................... 6-72 Printing Received Documents in Reduced Form ............................................................................................ 6-73 Two-Sided Printing of Received Documents ................................................................................................... 6-75 Setting N ON 1 LOG ....................................................................................................................................... 6-75 Setting a Communication Report Output ...................................................... 6-77 Setting Automatic Output of a TX Report ........................................................................................................ 6-77 Setting Automatic Output of an RX report ....................................................................................................... 6-77 Setting Automatic Output of a Memory Box RX Report .................................................................................. 6-78 Setting Automatic Output of an Activity Report ............................................................................................... 6-79 Printing Registered and Set Contents........................................................... 6-80 Setting Automatic Output of an Activity Report .................................................................................................................. 6-79 Chapter 7 Troubleshooting Troubleshooting .............................................................................................. 7-2 Trouble Sending Documents ............................................................................................................................ 7-2 Trouble Receiving Documents .......................................................................................................................... 7-4 Other Problems ................................................................................................................................................. 7-5 Service Call Message ..................................................................................... 7-6 Error Messages............................................................................................... 7-7 Questions & Answers ...................................................................................... 7-9 Chapter 8 Appendix Activity Management Reports and Lists.......................................................... 8-2 TX Report/Error TX Report ............................................................................................................................... 8-2 RX Report ......................................................................................................................................................... 8-3 Memory Box Reception Report ......................................................................................................................... 8-4 Activity Management Report ............................................................................................................................. 8-5 TX Reserve List ................................................................................................................................................ 8-7 Document Memory List ..................................................................................................................................... 8-8 One-touch Speed Dialing List 1 ........................................................................................................................ 8-9 One-touch Speed Dialing List 2 ...................................................................................................................... 8-10 Coded Speed Dial List 1 .................................................................................................................................. 8-11 Coded Speed Dial List 2 ................................................................................................................................. 8-12 Group Dial List ................................................................................................................................................ 8-13 User’s Data List .............................................................................................................................................. 8-14 Main Specifications ....................................................................................... 8-16 Index ............................................................................................................. 8-17 14 How to Use This Manual The descriptions in this manual are presented using the following general format. Main heading This mode allows you to send a two-page original as a single sheet, which lets you reduce or enlarge the image you're sending. Description of modes and operations. Special FAX Functions Chapter heading Sending a Two-page Original as a Single Page (2 ON 1 TX) Content details Sending a Two-page Original as a Single Page (2 ON 1 TX) Stamping Sent or Scanned Originals 1 Subheading Place the original on the machine and press [OK]. MEMO ● If you want to make copies in page order begin copying from the last pages and work your way forward. ● Place the original face down so that the top of it is against the top edge of the platen glass. (See "Display Indicating How to Clear the Jam" on p. 6-2.) MEMO Indicates notes for operation or additional explanations. Reading these is recommended. Reference Page and chapter numbers containing related items are provided. Illustrations Illustrations help you identify keys and parts of the copier. 2 Place the [2 ON 1 TX] key. NOTICE ● Combined use of the Two-sided, Transparency Interleaving, Overlay, Image Combination and Image Separation modes cannot be set. NOTICE Indicates operational warnings. Be certain to read these items so that you operate the machine correctly. Operation Instructions Numbered steps describe how to set and operate various functions. 3–15 The above sample page does not actually exist in this manual. Symbols Used in This Manual WARNING CAUTION REQUEST ●NOTICE ●MEMO Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. In order to use the machine safely, always pay attention to these warnings. Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly. In order to use the machine safely, always pay attention to these cautions. Indicates important items or prohibited actions that should always be followed when operating the machine. These should always be read to avoid damage to the machine or injury to persons. Indicates operational warnings. Be certain to read these items so that you operate the machine correctly. Indicates notes for operation or additional explanations. Reading these is recommended. The following symbols, key names and unit names are used in this manual. Key on control panel ............ key Key on touch panel display .............. [OK] key ● Screen shots of the touch panel display used in this manual are those taken when the DADF-A1, Saddle Finisher-C2 and Cassette Feeding Unit-R1 are attached to the imageRUNNER 400S, and the Fax function is installed. Note that functions that cannot be used depending on the model or options and accessories are not displayed in the touch panel display. 15 Chapter 1 Before You Use the FAX Functions Control Panel Parts and Functions ................................................ 1-2 Things that you Must do Before Using this Machine ................... 1-3 Sending a Fax ................................................................................... 1-4 Chapter 2 How to Use Basic FAX Functions Original to be Sent ........................................................................... 2-2 Setting Resolution, Density, and Image Quality to Match the Original .................................. 2-6 Selecting the Sending Method ........................................................ 2-8 Various Dialing Methods ............................................................... 2-16 Receiving a Faxed Document ....................................................... 2-22 Chapter 3 Special FAX Functions Specifying the Time to Send a Document (DELAYED TX) ............ 3-2 Receiving Originals Set in a Remote Machine (POLLING RX) ............................................... 3-4 Using a Memory Box (MEMORY BOX) ........................................... 3-6 Kinds of Memory Boxes and How to Use Them .......................... 3-12 Communications Using the Subaddress (SUBADDRESS) ........ 3-18 Specifying a Destination Using the Telephone Directory (DIRECTORY) ......................................... 3-22 Sending a Document with the Sender’s Name Printed at the Top of the Recording Paper in the Receiving Machine (SENDER’S NAME) .............................................. 3-24 Changing the Receiving Mode (RX MODE) .................................. 3-26 Sending Two-sided Originals on Two Pages (2 E 1-SIDED) ...... 3-30 Specifying the Original Scanning Size (DOCUMENT SIZE) ....... 3-32 Checking Originals Before Sending Them (TEST PRINT) .......... 3-36 Sending Enlarged or Reduced Documents (ZOOM TX) ............................................ 3-38 Sending a Two-page Original as a Single Page (2 ON 1 TX) ...... 3-40 Chapter 4 Checking and Changing the Fax Status Checking and Changing the Status of Transmitting Documents ........................................................... 4-2 Checking the Status of Received Documents ............................. 4-16 Checking Communication Results ............................................... 4-24 Chapter 5 Convenient Functions Dialing with a PIN Code ................................................................... 5-2 Chapter 6 Storing and Setting Custom Fax Settings to suit your Needs Setting the Current Date and Time (DATE/TIME) .......................... 6-2 Setting Custom FAX Settings ......................................................... 6-3 Storing User Settings ...................................................................... 6-5 Storing Various Dialing Functions ............................................... 6-16 Setting Transmission Functions ................................................... 6-26 Setting Reception Functions ........................................................ 6-34 System Management Settings ...................................................... 6-38 File Settings .................................................................................... 6-41 Setting for Printing Received Documents ................................... 6-72 Setting a Communication Report Output .................................... 6-77 Printing Registered and Set Contents ......................................... 6-80 Chapter 7 Troubleshooting Troubleshooting ............................................................................... 7-2 Service Call Message ...................................................................... 7-6 Error Messages ................................................................................ 7-7 Questions & Answers ...................................................................... 7-9 Chapter 8 Appendix Activity Management Reports and Lists ........................................ 8-2 Main Specifications ........................................................................ 8-16 Index ................................................................................................ 8-17 Before You Use the FAX Functions 1–1 Before You Use the FAX Functions Control Panel Parts and Functions Control Panel Parts and Functions 1–2 Before You Use the FAX Functions Things that you Must do Before Using this Machine Once the machine has been installed, register the following items before starting FAX operation. NOTICE ● If you attempt to use the machine without performing the necessary registration correctly, the machine will not function correctly. Registering the Line type This is the type of telephone line connected to the machine: a rotary dial telephone (rotary pulse) line or a touch-tone telephone (touch tone) line. (See “Selecting the Line Type” on p. 6-10.) Register the sending record to be printed at the top of the recording paper in the receiving machine. The registered information is printed as shown below. Depending upon the particular model of machine at the receiving side, this information may appear on the display while communication is taking place. MEMO ●You can set the machine so that the sending record is not printed, even if each item has been registered. (See “Attaching a Transmission Terminal ID to the Document to be Sent” on p. 6-8.) ●If the machine is set so that the sending record is printed at the top of the recording paper on the receiving side, and there are unregistered items, the registered items and the number of original pages are printed. Date Time Telephone no. Sender's name Destination Page number name Sender information • Date and time The date and time that the document was sent. (See “Setting the Current Date and Time” on p. 6-2.) • Telephone number Your machine's telephone number. (See “Registering this Machine’s Telephone Number” on p. 6-5.) • Sender's name (TTI) The name registered as the user’s name is recorded.(See “Registering the Name of the Company and Department” on p. 6-6, “Registering Sender’s Names” on p. 6-7.) • Destination name If you send an original using the one-touch speed dialing function, the coded speed dialing function, or the telephone directory, and an abbreviated name is also registered as the sending destination, that abbreviation will be recorded. • Page number The page number of the total number of pages of the original is recorded. 1–3 Registering the Line type Registering the Sending Record Registering the Sending Record Before You Use the FAX Functions Sending a Fax The following is a description of the flow of the basic operations required when sending a fax. MEMO ●For details on the following items, see the relevant pages in the Reference & Copying Manual: • Main Power and Control Panel Power (See p. 1-8 in the Reference & Copying Manual). • Loading Paper and Adding the Toner (See Chapter 5 in the Reference & Copying Manual). • Clearing Paper Jams (See Chapter 6 in the Reference & Copying Manual). 1 Press the key. The Fax Basic Features screen appears. Sending a Fax MEMO ● If the message “Please insert a control card” appears, insert a control card. ● If the message “Enter Dept. ID and password” appears, enter the department ID and password. 2 Place the original in the machine. (See “Original to be Sent” on p. 2-2.) 3 Perform the basic settings using the Basic Features Screen. (See “Setting Resolution, Density, and Image Quality to Match the Original” on p. 2-6, “Selecting the Sending Method” on p. 2-8, “Stamping Sent or Scanned Originals” on p. 2-15.) 1–4 4 Set the Fax mode in the Special Features Screen. (See "Special FAX Functions" Chapter 3.) Specify the destination. (See "Various Dialing Methods" on p. 2-16.) MEMO ● When sending a FAX manually, press the [ON-HOOK] key before specifying the destination. (See “Sending an Original After Checking the Other Party” on p. 2-13.) 6 Press the key. MEMO ●When you are scanning originals on the platen glass, make sure you have scanned all the originals before pressing the [DONE] key. ●If you specified the sending destination using the one-touch speed dialing function, the coded speed dialing function, or the redial function, the original will start to be scanned without pressing the key. (See “Setting Whether to Start Scanning Without Pressing the key When Specifying the Destination” on p. 6-31.) ●To cancel scanning of the original, either press key key, or press the [CANCEL] key on the touch panel. ●When manually sending originals, press the key after you hear the carrier signals (high-pitched sounds). ●Use the Monitor screen, when you wish to check the sending results, resend an original that could not be sent because of a communication error, or cancel sending of an original waiting to be sent. (See “Checking and Changing the FAX Status” on Chapter 4.) 7 When all of the originals have been sent, the Basic Features Screen re-appears. MEMO ● If you have set Department ID Management, press the key. ● If the optional Control Card is attached, remove the Control Card. 1–5 Sending a Fax 5 Before You Use the FAX Functions Sending a Fax How to Use Basic FAX Functions 2–1 Original to be Sent How to Use Basic FAX Functions Place the original in one of the following positions depending upon the size of the original, kind of original and mode to be used. ■Platen glass When a feeder is not installed, place the original on the platen glass. Place the original here also when faxing originals from a book, thick originals, thin originals or transparencies. ■Feeder (Auto Document Feeder) When you wish to fax a number of sheet originals in a single operation, place the originals in the feeder, and they will be automatically fed to the platen glass and scanned. You can also automatically reverse a 2-sided original and fax both sides. Document Sizes Used When Sending Document Sizes Used When Sending Orientation of Originals The size of the original is automatically scanned, however if the output paper in the machine at the receiving end is not equal to the scanned size, the original is either reduced in size to match the size of the output paper at the receiving end, or is divided into parts before being sent. Also, the machine cannot always detect the size of the original if it is a non-standard size or a solid object such as a book. In such a case, specify the size at which you wish to scan the original. (See “Specifying the Original Scanning Size” on p. 3-32.) Orientation of Originals There are two ways of placing an original in the machine, in the vertical direction or in the horizontal direction. Place the paper as shown in the figure below. NOTICE ● If an original is scanned facing the wrong direction, the sender information will not be printed at the correct position on the Fax. MEMO ● LTR/STMT-size originals can be placed vertically or horizontally. The machine scans vertical originals somewhat faster than it does horizontal originals. You must place originals horizontally when reducing or enlarging standard sizes such as LGL or 11" × 17". ● You can place an LGL or 11" × 17" size original only in the horizontal direction. Vertical placement Horizontal placement Vertical placement Horizontal placement When an original is placed on the platen glass When an original is placed in the feeder 2–2 Original to be Sent Place originals face down on the platen glass when your machine is not equipped with a feeder, or when you want to send pages from books, transparencies, or originals on particularly heavy or light paper. MEMO ●Originals are sent in the order in which they are scanned. 1 Lift up the platen cover (or the feeder). Place your original. The original must be placed face down. Align the corner of the document with the mark at the top left inner corner of the platen glass. MEMO ● Place books and other bound originals on the platen glass in the same way. 3 Gently lower the platen cover (or the feeder). CAUTION ● Do not press down hard on the platen glass cover or feeder when using the platen glass to copy thick books. This may damage the platen glass and result in personal injury. NOTICE ●When placing originals on the platen glass, the size of the original is detected after the platen cover (or the feeder) has been lowered. Always lower the platen cover (or the feeder) before sending or copying. 2–3 Placing an Original on the Platen Glass 2 How to Use Basic FAX Functions Placing an Original on the Platen Glass Original to be Sent How to Use Basic FAX Functions Placing Originals in the Feeder (DADF-A1) The feeder continuously feeds the sheet originals in the original supply tray and scans them. It also automatically reverses 2-sided originals, enabling both sides to be sent. The originals that have been scanned are output to the original output tray. MEMO ● For details of the DADF-B1, refer to DADF-B1 user’s guide. ■Originals that can be placed in the feeder Placing Originals in the Feeder (DADF-A1) Originals in the original supply tray must meet these specifications: • Weight : 13- to 28-lb bond (50 to 105 g/m2) • Size : STMT, LTR, LGL, 11"×17" (non-standard sizes can also be used) • Maximum number of originals that can be placed in the original supply tray : 11"×17"/LGL-size : 25 (20-lb bond or 80 g/m2) LTR/LTRR/STMT-size : 50 (20-lb bond or 80 g/m2) ■Originals that cannot be placed in the feeder ●Do not place the following types of originals in the feeder: • Originals with tears or large binding holes • Severely curled originals or originals with sharp folds • Originals with staples or paper clips • Carbon-backed paper or other materials that might not feed smoothly • Transparencies or other highly transparent materials NOTICE ●You should not send any particular original more than 50 times, or the original might fold or wrinkle and no longer feed properly. ●When you wish to send an original that has been copied, first remove the original, then place it in the original supply tray once again. REQUEST ● Do not place objects in the original output tray, as this could damage any originals output to the tray. 1 Slide guides 2–4 Adjust the slide guides to fit the size of the originals. Original to be Sent How to Use Basic FAX Functions 2 Neatly stack your originals face up in the original supply tray. The original supply tray's capacity is as follows: • 11" × 17" or LGL-size documents (80 g/m2) : 25 • LTR, LTRR, or STMT-size documents (80 g/m2) : 50 Vertical placement When placing originals vertically, place them with their top edge facing up. When placing originals horizontally, place them with their top edge facing right. Before placing the following types of originals in the feeder, flip open the auxiliary tray: • 11" × 17"/LGL/LTRR-size originals (horizontal placement) • STMT-size originals (vertical placement) • Different-size originals 3 Once scanned, the originals are output to the original output tray. (See p.1-2 in the Reference & Copying Manual.) REQUEST ● Do not place objects on the original output tray, as this might damage any originals that are output to the tray. NOTICE ● After scanning begins, do not add or remove originals. MEMO ●Originals are fed from the top down, scanned, and sent in page order. 2–5 Placing Originals in the Feeder (DADF-A1) Horizontal placement Setting Resolution, Density, and Image Quality to Match the Original How to Use Basic FAX Functions To ensure that the receiving FAX gets an easy-to-read original, set the resolution, density, and image quality to match the originals you are sending. (An asterisk * indicates initial settings.) MEMO ●You can set resolution, density, and image quality to levels that you use frequently. (See “Changing the FAX Function Standard Modes” on p. 6-14.) ●If originals that are dark and difficult to see, or originals that are faint and difficult to see, are scanned frequently, it is recommended that you set the standard density in advance. (See “Setting the Standard Density for Scanning Documents” on p.6-10) ●Mode settings, specified before originals are sent, return to initial settings when transmission ends or the preset Auto Clear time is reached. ●Although originals sent with Fine, Superfine, Ultrafine, Photo, or Text/Photo modes have enhanced clarity, transmission takes longer than with normal modes. ■RESOLUTION (RESOL.) Setting Resolution, Density, and Image Quality to Match the Original • STANDARD* ------ Use when the characters are standard-size. • FINE ----------------- Use to send originals at twice the detail of Standard mode. • SUPERFINE ------- Use to send originals at four times the detail of Standard mode. If the receiving FAX does not support this mode, the document will automatically be sent in Fine mode. • ULTRAFINE ------- Use to send originals at 16 dots/mm × 15.4 lines/mm (during memory reception) or 400 × 400 dpi (during direct reception). If the receiving FAX does not support this mode, the original will automatically be sent in Superfine or Fine mode. MEMO ●When using Ultrafine mode with the Image Quality mode set to Photo, some originals may transmit slowly. ●If the receiving FAX does not support Superfine or Ultrafine modes, originals will be sent at the resolution of the receiving FAX. ■DENSITY • DARK/STD*/LIGHT --------------- Select the option that best matches the original. ■IMAGE QUALITY This setting is particularly important when sending originals that contain photographs. • TEXT* --------------- Use this when sending originals that contain mainly text. • TEXT/PHOTO ----- Use this when sending originals that contain text and photographs or other images with half-tones. This cannot be used with the "Light" or "Dark" exposure settings • PHOTO ------------- Use this when sending photographs or other images with half-tones enhanced. MEMO ●Text mode requires the least time, followed by Text/Photo and Photo modes. 2–6 Setting Resolution, Density, and Image Quality to Match the Original Place your originals. (See “Original to be Sent” on p. 2-2.) 2 Make sure the machine is ready to send, then press the [RESOL./DENSITY/IMAGE QUALITY] key. Set the resolution, density, and image quality to match the original, then press the [DONE] key. You can check the set resolution, density and image quality using the Basic Features Screen. NOTICE ● If you set the image quality to [TEXT/PHOTO], the density adjustment becomes invalid. (The [STD] density key is highlighted.) 4 Specify the sending destination, and press the key. (See “Various Dialing Methods” on p. 2-16.) MEMO ●If you wish to set other sending conditions, set them before setting the sending destination. (See “Selecting the Sending Method” on p. 2-8, “Special FAX Functions” on Chapter 3.) 2–7 Setting Resolution, Density, and Image Quality to Match the Original 3 How to Use Basic FAX Functions 1 Selecting the Sending Method How to Use Basic FAX Functions This machine can send originals in three ways: ■ Memory Sending:This mode sends the documents after they have been scanned into the machine's memory. ■ Direct Sending:This mode sends the document directly without storing the data in the machine’s memory. ■ Manual Sending:This mode allows you to send documents after checking whether the other party is able to receive document. MEMO ● If a paper jam occurs in the feeder while the original is being scanned, transmission is canceled. To resend, repeat the procedure again for the selected transmission mode. Sending an Original After it has Been Scanned (Memory Sending) Sending an Original After it has Been Scanned (Memory Sending) All of the originals to be sent are first scanned and read to the memory, then sent. This means that you do not need to stay near the machine once the originals have been scanned. Memory sending takes place unless direct sending or manual sending is specified. MEMO ●The memory can hold a total of about 320 for S-model, 640 for E-model sending originals and received documents. You can increase this capacity up to about 1000 originals by adding the optional 32 MB or 64 MB memory. (This figure is based on the use of ITU-T No.1 chart and the standard mode.) If the memory becomes full, delete unwanted received documents using the Monitor screen. (See “Checking and Changing the FAX Status” on Chapter 4.) 1 Place your originals. (See “Original to be Sent” on p. 2-2.) 2 Make sure the machine is ready to send, then set the sending conditions. (See “Setting Resolution, Density, and Image Quality to Match the Original” on p. 2-6, “Stamping Sent or Scanned Originals” on p. 2-15, “Special FAX Functions” on Chapter 3.) 3 Specify the destination. (See “Various Dialing Methods” on p. 2-16.) 2–8 Selecting the Sending Method Press the How to Use Basic FAX Functions 4 key. When the originals are in the feeder All of the originals are scanned, and stored in the memory. The available memory is displayed in the message area. To cancel scanning, press the [CANCEL] key in the touch panel display or key on the control panel. the When the original is on the platen glass The machine begins scanning the original on the platen glass. To send additional originals, remove the first original, place the next original, and press the key. When all originals have been scanned, press the [DONE] key. To cancel the transmission, press the [CANCEL] key in the touch panel display or the key on the control panel. When manually changing the scanning size of the next original, press the [DOCUMENT SIZE] key. The display shown on the left appears. Select the new document size, then press the [OK] key. (See “Specifying the Original Scanning Size” on p. 3-32.) MEMO ● If you wish to cancel sending or the standby status of a document that has been scanned, use the Monitor screen. (See “Canceling Transmission” on p. 4-2.) ● While a document is being sent, the transaction number, telephone number of sending destination, and page number being sent, are displayed in the message area. 2–9 Sending an Original After it has Been Scanned (Memory Sending) The machine begins scanning the originals. Selecting the Sending Method How to Use Basic FAX Functions 5 After all originals have been scanned, the machine waits a few moments, then begins sending the documents from memory. The transaction number is displayed in the message area. Sending an Original After it has Been Scanned (Memory Sending) MEMO ●If the memory becomes full while an original is being sent, the machine automatically switches over to direct sending. If this happens, either delete unwanted documents from the Memory box, or delete unwanted documents from the memory by using the Monitor screen. (See “Printing and Deleting Documents in the Memory box” on p. 3-9, “Deleting Received Documents from Memory” on p. 4-16.) ●The transaction number is used for reference when checking the sending results, changing the destination, or canceling sending. (See “Checking and Changing the Status of Transmitting Documents” on p. 4-2.) ●While the destination machine is being called, the telephone number of that machine, transaction number, and “Calling” are displayed alternately in the message area. 6 After the original has been sent, the display returns to the Basic Features Screen. MEMO ● When sending ends normally, “Transmission OK” is displayed for several seconds in the message area. ● If there is no response from the receiving FAX or a transmission error occurs, the machine's Automatic Redial feature automatically attempts to send the document again. Under the default setting, Automatic Redial is carried out twice at two-minute intervals. (See “Setting Auto Redial” on p. 6-27.) ● When an original is sent again by auto redialing, “AUTO REDIAL” is displayed for several seconds in the message area. ● If an original cannot be sent to the destination despite auto redialing taking place, place the original once again, then resend it. 2–10 Selecting the Sending Method Once transmission is possible, the original is sent directly to the destination while being scanned and read to the memory. (Rapid Sending) Compared to direct sending, rapid sending enables an original to be sent faster, and also enables you to check immediately whether or not the original is being sent normally. When there is only a small amount of memory remaining, for example, if you change the settings using the Additional functions, you can send the original directly without storing it to memory. (Direct sending) (See “Setting Rapid Direct Transmission” on p. 6-33.) NOTICE ● You can directly send an original consisting of two or more sheets only when using a feeder. ● If you cancel direct sending during transmission, the originals that have already been scanned are sent. Place your originals. (See “Original to be Sent” on p. 2-2.) NOTICE ●When placing an original on the platen glass and sending it directly, you can only send one original at a time. 2 Make sure the machine is ready to send, then press the [ ❏ DIRECT] key. A tick " 3 " appears in the box to the left of the [ ❏ DIRECT] key. Set the sending conditions. (See “Setting Resolution, Density, and Image Quality to Match the Original” on p. 2-6, “Stamping Sent or Scanned Originals” on p. 2-15, “Special FAX Functions” on Chapter 3.) 2–11 Sending an Original While it is Being Scanned (Rapid Sending/Direct Sending) 1 How to Use Basic FAX Functions Sending an Original While it is Being Scanned (Rapid Sending/Direct Sending) Selecting the Sending Method How to Use Basic FAX Functions 4 Specify the destination. (See “Various Dialing Methods” on p. 2-16.) NOTICE ●You can specify only one destination at a time. Note that you cannot specify simultaneous sending to two or more destinations, such as group dialing etc.. 5 Press the key. Sending an Original While it is Being Scanned (Rapid Sending/Direct Sending) Once transmission is possible, the original is scanned, and is sent while scanning is taking place. During transmission, the reference number, destination telephone number, and page number currently being sent are displayed. MEMO ●When you send a number of originals from the feeder, the originals are sent while they are being scanned. ●To cancel a transmission, press the [CANCEL] key or the key. Scanning and transmission of documents are canceled from the time you press the [CANCEL] or key. 6 After the original has been sent, the display returns to the Basic Features Screen. MEMO ●After the original has been sent, direct sending is canceled automatically. ●When sending ends normally, “Transmission OK” is displayed for several seconds in the message area. 2–12 Selecting the Sending Method (Manual Sending) This mode allows you to send originals after first checking that the other party is ready to receive the FAX. NOTICE ● You can directly send an original consisting of two or more sheets only when using a feeder. ● If you cancel direct sending during transmission, the originals that have already been scanned are sent. 1 How to Use Basic FAX Functions Sending an Original After Checking the Other Party Place your originals. NOTICE ●When placing an original on the platen glass and sending it directly, you can only send one original at a time. 2 Make sure the machine is ready to send, then set the sending conditions. (See “Setting Resolution, Density, and Image Quality to Match the Original” on p. 2-6, “Stamping Sent or Scanned Originals” on p. 2-15, “Special FAX Functions” on Chapter 3.) 3 Press the [ON-HOOK] key. You can hear the dialing tone (a continuous high-pitched hissing sound). 4 Specify the destination. (See “Various Dialing Methods” on p. 2-16.) 2–13 Sending an Original After Checking the Other Party (Manual Sending) (See “Original to be Sent” on p. 2-2.) Selecting the Sending Method How to Use Basic FAX Functions 5 When you hear the other party or carrier signal (a key. high-pitched tone), press the The machine begins sending the document. MEMO ●If the other party does not answer, press the [ON-HOOK] key to cancel the transmission. ●During transmission, the transaction number, destination telephone number, and page number currently being sent are displayed. 6 Sending an Original After Checking to the Other Party (Manual Sending) After the original has been sent, the display returns to the Basic Features Screen. MEMO ● When sending ends normally, “Transmission OK” is displayed for several seconds in the message area. 2–14 Selecting the Sending Method How to Use Basic FAX Functions Stamping Sent or Scanned Originals The machine can print a stamp about 1/8"(3mm) in diameter on the front side of scanned or sent originals. You can set the Stamp mode to differentiate between scanned and sent originals. Vertical placement Horizontal placement MEMO ● When sending an original directly, you can set the machine so that the original is stamped either after it has been sent, or after it has been scanned. (See “Setting the Stamping Conditions” on p. 6-32.) ● When scanning both sides of originals placed in the DADF-A1, only the front side is stamped. 1 Place an original in the feeder. (See “Placing Originals in the Feeder” on p. 2-4.) 2 Make sure the machine is ready to send, then press the [ ❏ STAMP] key. A tick " " appears in the box to the left of the [ ❏ STAMP] key. MEMO ●To cancel the Stamp mode, press the [ key once again. 3 STAMP] You can send a document after specifying the destination. (See “Sending a Fax” on p. 1-4.) MEMO ● An “ ” mark (stamp) appears on the output original. 2–15 Stamping Sent or Scanned Originals NOTICE ● You can stamp originals only when sending them using the DADF-A1. You cannot stamp them when sending them using the platen glass. Various Dialing Methods How to Use Basic FAX Functions Before dialing another party, verify that your machine is in a “ready to send” status. You can also specify a number of destinations, and send the same document to all of them in a single operation. Specifying Destinations Using Number Keys Dial the number of the other party using the Number keys on the control panel. You can also dial several numbers in succession and send the original to several destinations in a single operation. 1 Place your originals. (See “Original to be Sent” on p. 2-2.) Specifying Destinations Using Number Keys 2 Make sure the machine is ready to send, then enter the other party’s number using the Number keys. MEMO ● You can specify the next destination with the Number keys, One-touch Speed Dialing, Coded Speed Dialing, or Directory Dialing. [BACK SPACE]: If you enter a wrong number, press the [BACK SPACE] key . The last number that you entered is deleted, enabling you to enter the correct number. [PAUSE]: Press this key after entering an outside line access number, and before entering the telephone number. (See "Setting the Pause Time," on p. 6-26.) [TONE]: Press this key when directly calling an extension line connected to a PBX (public exchange line) that accepts only push signals from a dial line. [NEXT]: When you wish to specify another destination after specifying the first destination using the Number keys, press the [NEXT] key. When specifying another destination after specifying the first destination using the One-touch Speed Dialing or Coded Speed Dialing function, there is no need to press the [NEXT] key. 3 You can now send the document in the usual way. (See “Sending a Fax” on p. 1-4.) 2–16 Various Dialing Methods This mode allows you to specify the last destination that was dialed with the Number keys. This feature comes in handy when sending several documents to the same destination. MEMO ●If you specified more than one destination with the Number keys, you can only redial the last destination specified. ●You cannot redial a destination that you specified using One-touch Speed Dialing or Coded Speed Dialing. 1 How to Use Basic FAX Functions Specifying the Last Destination Dialed Using Number Keys Place your originals. 2 Make sure the machine is ready to send, then press the [REDIAL] key. The number that you last dialed using the number keys is displayed in the message area. 3 You can now send the document in the usual way. (See “Sending a Fax” on p. 1-4.) MEMO ●If “TIME OUT” is set to “ON”, the original starts to be scanned without pressing the key. (See “Setting Whether to Start Scanning Without Pressing the key When Specifying the Destination” on p. 6-31.) 2–17 Specifying the Last Destination Dialed Using Number Keys (See “Original to be Sent” on p. 2-2.) Various Dialing Methods How to Use Basic FAX Functions Specifying with One-touch Speed Dialing You can dial a destination registered in a One-touch dial key on the control panel. You can also specify other one-touch dial numbers as well and send the original to a number of destinations in a single operation. MEMO ●To use One-touch Speed Dialing, you must first register the destinations. (See “Registering a Telephone Number in One-touch Speed Dialing or Coded Speed Dialing Memory” on p. 6-16.) ●You cannot redial a destination that you specified using One-touch Speed Dialing. 1 Place your originals. Specifying with One-touch Speed Dialing (See “Original to be Sent” on p. 2-2.) 2 Press the One-touch Speed Dialing key that has the destination stored to it. MEMO ●If you do not know the number of the One-touch dial key in which the other party’s telephone number is registered, you can search for the other party using the telephone directory in Special Features. (See “Specifying a Destination Using the Telephone Directory” on p. 3-22.) ● The telephone number and abbreviation of the other party registered in the specified One-touch dial key appears on the touch panel display. MEMO ●If you wish to send the same original simultaneously to another destination as well, specify the next destination by One-touch Speed Dialing, Coded Speed Dialing, or Number Key Dialing. (See “Specifying Destinations Using Number Keys” on p. 2-16, See “Specifying with Coded Speed Dialing” on p. 2-19.) 3 You can now send the next document in the usual way. (See “Sending a Fax” on p. 1-4.) MEMO ●If “TIME OUT” is set to “ON”, the original will start to be scanned without pressing the key. (See “Setting Whether to Start Scanning Without Pressing the key When Specifying the Destination” on p. 6-31.) 2–18 Various Dialing Methods You can dial the destination using a 3-digit number registered in the Coded Speed Dialing memory. You can also dial other Coded Speed Dialing numbers as well, and send the original to a number of destinations in a single operation. MEMO ●To use Coded Speed Dialing, you must first register the destinations. (See “Registering a Telephone Number in the One-touch Speed Dialing or Coded Speed Dialing Memory” on p. 6-16.) ●You cannot redial a destination that you specified using the Coded Speed Dialing. 1 How to Use Basic FAX Functions Specifying with Coded Speed Dialing Place your originals. 2 Make sure the machine is ready to send, then press the [CODED DIALING] key. 3 Enter a Coded Speed Dialing Number (000 to 139) for the destination. MEMO ● If you entered a wrong Coded Speed Dialing number, press the key, then press the [CODED DIALING] key once again, and enter the correct number. 2–19 Specifying with Coded Speed Dialing (See “Original to be Sent” on p. 2-2.) Various Dialing Methods How to Use Basic FAX Functions ● The FAX number and name of the selected destination appears in the touch panel display. MEMO ●When no destination has been stored to the Coded Speed Dialing number you entered, the message “Not registered” appears in the touch panel display. ●If you do not know the Coded Speed Dialing number under which the other party’s telephone number is registered, you can search for the other party using the telephone directory in the Special Features. (See “Specifying a Destination Using the Telephone Directory” on p. 3-22.) ●If you wish to send the same original simultaneously to another destination as well, specify the next destination by One-touch Speed Dialing, Coded Speed Dialing, or Number Key Dialing. (See “Specifying Destinations Using Number Keys” on p. 2-16, “Specifying with One-touch Speed Dialing” on p. 2-18.) Specifying with Coded Speed Dialing 4 You can now send the document in the usual way. (See “Sending a Fax” on p. 1-4.) MEMO ● If “TIME OUT” is set to “ON”, the original starts to be scanned without pressing the key. (See “Setting Whether to Start Scanning Without key When Specifying the Pressing the Destination” on p. 6-31.) 2–20 Various Dialing Methods If you wish to send the same original to a number of destinations, you can specify the destinations at the same time. Sending a document to a number of destinations at the same time is called “Sequential Broadcast Sending”. During sequential broadcast sending, an indication such as “SQ BDC” is displayed on each Monitor screen. MEMO ●If you allow a certain period of time to lapse after specifying the telephone number of the next destination when “TIME OUT” is set to “ON”, the original starts to be scaned without pressing the key. (If you specified the last destination using the Number keys, you must press the [NEXT] key after specifying the destination.) • If you wish to specify the next destination using the number keys, press the [NEXT] key then dial the next number. (See “Specifying Destinations Using Number Keys” on p. 2-16.) • When specifying the destination using Redial, One-touch Speed Dialing, or Coded Speed Dialing, you can specify the next destination without pressing the [NEXT] key. (See “Specifying the Last Destination Dialed Using Number Keys” on p. 2-17, “Specifying with One-touch Speed Dialing” on p. 2-18, “Specifying with Coded Speed Dialing” on p. 2-19.) ■ Register the destinations using Group Dialing. You can register a number of destinations registered in a One-touch dial key or under Coded Speed Dialing numbers, as a group in a new One-touch dial key or under a new 3-digit Coded Speed Dialing number. It is convenient to use Group Dialing when you frequently need to send the same document to a number of predetermined destinations. MEMO ●To use group dialing, you must first perform registration for Group Dialing. (See “Registering Group Dialing Destinations” on p. 6-22.) ●If you do not know the number of the One-touch dial key or the Coded Speed Dialing numbers under which the Group Dialing telephone numbers are registered, you can search for the destinations using the telephone directory in Special Features. (See “Specifying a Destination Using the Telephone Directory” on p. 3-22.) ●You can also specify additional destinations in the One-touch dialing key or the Coded Speed Dialing numbers under which Group Dialing telephone numbers are registered. ●You cannot Redial destinations that you specified using Group Dialing. 2–21 Specifying Two or More Destinations ■ Specify the telephone numbers of all of the destinations to which the document is to be sent. How to Use Basic FAX Functions Specifying Two or More Destinations Receiving a Faxed Document How to Use Basic FAX Functions You can receive a faxed document by “Automatic Receiving” in which the document is automatically received when it is sent from the other party. In addition, there is “Memory Lock” in which an automatically received document is stored in the memory instead of being printed, and also “Transfer” in which the document is transferred to another fax machine. (See “Changing the Receiving Mode” on p. 3-26.) MEMO ●You can set the call tone to sound or not sound when a fax is received in the Automatic Receiving Mode. (See “Setting a Call Tone for an Incoming Call” on p. 6-34.) Paper on Which Received Documents are Printed Paper on Which Received Documents are Printed Received documents are printed on paper from the paper drawer that has the same size paper as the received document. If paper of the correct size for the received document is not available, the machine automatically selects a different size of paper in the order shown below. If the machine runs out of paper, it stores the document in memory. When the paper drawer is then reloaded with paper, the remaining pages of the document are automatically printed. (See “Setting Memory Receiving When the Paper Runs Out” on p. 6-36.) • 11"×17"-size originals : 11"×17" → LGL* → LTR×2 • LGL-size originals : LGL → LTR×2 → STMT×2 → 11"×17" • LTR-size originals : LTR → LGL → STMT×2 → 11"×17" • STMT-size originals : STMT → LTR → LGL → 11"×17" Received documents are automatically reduced before being printed on the paper sizes indicated by an asterisk (*). The size of paper is automatically selected in the same order, even if paper runs out during printing. NOTICE ● The sizes of paper on which a received document can be printed are 11"×17", LGL, LTR, LTRR, STMT and STMTR. ● If you wish to print an incoming document on the paper placed in the stack bypass, select paper other than thick paper. (See “Selecting a Drawer for Auto Drawer Switching” on p. 4-8 of the Reference & Copying Manual.) MEMO ●You can control which drawer the machine uses for printing. The initial setting is to use all paper sources (drawers) except the stack bypass. (See “Selecting a Drawer for Auto Drawer Switching” on p. 4-8 of the Reference & Copying Manual.) ●You can set the machine to reduce received documents to 75%, 90%, 95%, or 97% if the document is larger than any of the available paper sizes. (See “Printing Received Documents in Reduced Form” on p. 6-73.) ●You can change the order in which paper sizes are selected. (See “Setting the Method of Printing Received Documents” on p. 6-72.) ●You can set the machine to print received documents on both sides of the paper. (See “Two-Sided Printing of Received Documents” on p. 6-75.) ●Received documents are printed face down, in the order in which the pages are received. 2–22 Receiving a Faxed Document 1 When documents start to be received, the Memory TX/RX lamp on the control panel flashes. MEMO ●During reception, the transaction number and other information relating to the other party are displayed. When document reception is completed, the Memory TX/RX lamp on the control panel lights. This indicates that documents are stored in memory. MEMO ●The Memory TX/RX lamp goes out when the documents in the memory are printed. ●The Memory TX/RX lamp will glow/flash even if when either the power to the control panel is cut off (sleep status) or the machine is in the Energy Saver mode. ●The Error lamp flashes when either the available memory is low or there is no paper in the paper cassette. 3 The document prints. MEMO ●The Memory TX/RX lamp goes out when the documents in the memory are printed. ●When there is no paper on which the received documents can be printed, the received documents are stored in the memory. (See “Setting Memory Receiving When the Paper Runs Out” on p. 6-36.) ●The memory can hold a total of about 320 for Smodel, 640 for E-model sending and received documents. You can increase this capacity up to about 1000 documents by adding the optional 32 MB or 64 MB memory. (This figure is based on the use of ITU-T No.1 chart, standard setting.) ●Documents received in memory are automatically printed when paper is loaded in the drawer. ●If a printing error occurs, the Error lamp flashes. 2–23 Receiving Faxed Documents 2 How to Use Basic FAX Functions Receiving Faxed Documents Receiving a Faxed Document How to Use Basic FAX Functions Automatically Receiving Documents If the receiving mode of SPECIAL FEATURES is set to “Automatic Receiving” (See “Changing the Receiving Mode” on p. 3-26), there is no need to carry out any operation for receiving documents. Transmission starts automatically, and the faxed documents are received. Automatically Receiving Documents 2–24 Receiving a Faxed Document If you set the “Memory Lock” receiving mode to ON, received documents are stored in the memory instead of being printed. (See “Changing the Receiving Mode” on p. 3-26.) MEMO ●To set Memory Lock to ON, you must first set Memory Lock in the File Settings to “ON”. (See “Saving Received Documents to Memory” on p. 6-68.) ●If you set the memory receiving mode together with the Transfer mode, the word “Transfer” will appear on the Basic Features screen. 1 The display returns to the Basic Features Screen. (See “Changing the Receiving Mode” on p. 3-26.) MEMO ●If you wish to cancel the Memory Lock mode, press the [OFF] key. 2 The Memory TX/RX lamp on the control panel lights if there is a document in the memory. MEMO ● The Memory TX/RX lamp goes out when the documents in the memory are printed. ● During reception, the transaction number and other information relating to the other party are displayed. ● The memory can hold a total of about 320 for S-model, 640 for E-model sending and received documents. You can increase this capacity up to about 1000 documents by adding the optional 32 MB or 64 MB memory. (This figure is based on the use of ITU-T No.1 chart, standard setting.) ● The Memory TX/RX lamp lights even if when either the power to the control panel is cut off (sleep status) or the machine is in the Energy Saver mode. 3 To print documents stored in the memory, press the [SPECIAL FEATURES] key → [RX MODE] key → Memory Lock [OFF] key in that sequence, then press the [DONE] key repeatedly. The display returns to the Basic Features Screen. MEMO ● You can check if there are any received documents stored in a part of the memory other than the memory box, or delete received documents that do not need to be printed, using the Monitor screen. (See “Checking the status of Received Documents” on p. 4-16.) 4 The documents in the memory are printed. 2–25 Receiving Documents to the Memory Press the [SPECIAL FEATURES] key → [RX MODE] key → [AUTO RX] key → Memory Lock [ON] in that sequence, then press the [DONE] key repeatedly. How to Use Basic FAX Functions Receiving Documents to the Memory Receiving a Faxed Document How to Use Basic FAX Functions Transferring Received Documents If you set the “Transfer” receiving mode to ON, received documents are transferred to a destination registered in advance. (See “Changing the Receiving Mode” on p. 3-26.) MEMO ●To set the transfer mode to ON, you must first set Transfer in the File Settings to “ON”. (See “Automatic Transfer of Received Documents” on p. 6-63.) ●If you wish to set the receiving mode to transfer, you must set a password, transfer destination, original unit restriction, whether or not the received documents are to be printed by this machine as well, and also the transfer time band. (See “Automatic Transfer of Received Documents” on p. 6-63.) ●If you set the Transfer mode together with the Memory Lock mode, the word “Transfer” will appear on the Basic Features screen. Transferring Received Documents 1 Press the [SPECIAL FEATURES] key → [RX MODE] key → [AUTO RX] key → Transfer [ON] key in that sequence, then press the [DONE] key repeatedly. The display returns to the Basic Features Screen. (See “Changing the Receiving Mode” on p. 3-26.) MEMO ●If you wish to cancel the Transfer mode, press the [OFF] key. 2 When documents start to be received, the Memory TX/RX lamp on the control panel flashes. MEMO ● During reception, the transaction number and other information relating to the other party are displayed. ● The transfer setting determines whether or not received documents are printed or not printed in this machine as well. (See “Automatic Transfer of Received Documents” on p. 6-63.) 3 When document reception is completed, the Memory TX/RX lamp on the control panel lights. This indicates that documents are stored in memory. MEMO ● The Memory TX/RX lamp will glow/flash even if when either the power to the control panel is cut off (sleep status) or the machine is in the Energy Saver mode. 4 2–26 The documents are transferred to the specified destination. Special FAX Functions 3–1 Specifying the Time to Send a Document (DELAYED TX) The machine's Delayed Transmission mode allows you to scan documents to memory, then send them at a later time. This enables you to send during times with lower telephone rates. You can reserve up to 100 delayed transmission operations. Special FAX Functions MEMO ●When delayed transmission is completed, the documents in the memory are automatically erased. ●For documents that were scanned and read to the memory, you can check the sending status, cancel sending, change the destination, and change the sending time. (See “Checking and Changing the Status of Transmitted Documents” on p. 4-2.) 1 Prepare to send the documents. Specifying the Time to Send a Document (DELAYED TX) Place your originals. Make sure the FAX is ready to send, then press the [SPECIAL FEATURES] key. (See “Sending a Fax” on p. 1-4.) 2 Press the [DELAYED TX] key. 3 Using the Number keys, enter the time at which you wish to send the documents. MEMO ● Enter the transmission time, from 00:00 to 23:59. Use two digits each for the hours and the minutes. In the case of one digit, insert “0” before the number. ● If you enter a wrong number, press the key and re-enter the number. ● To cancel the Delayed Transmission mode, press the [C] key. 3–2 Specifying the Time to Send a Document 4 Press the [OK] key. MEMO ●You can also set another SPECIAL FEATURES function if desired. (See “Special FAX Functions” on Chapter 3.) Special FAX Functions 5 Press the [DONE] key. The display returns to the Basic Features Screen. Specify the sending destination, and press the key. The documents are scanned to memory, and will be sent at the preset transmission time. (See “Various Dialing Methods” on p. 2-16.) 3–3 Specifying the Time to Send a Document (DELAYED TX) 6 Receiving Originals Set in a Remote Machine (POLLING RX) Special FAX Functions The Polling Receiving mode enables you to use your machine to make a remote machine send documents to your machine. In this case, you (the receiving side) pay the communication charges. This machine can perform Polling Receiving from various manufacturers’ FAX machines that support the subaddress (See “Communications Using the Subaddress” on p. 3-18.), as well as from Canon FAX machines that do not support the subaddress. Receiving Originals Set in a Remote Machine (POLLING RX) ■When the remote machine is a FAX machine that supports a subaddress You can receive documents stored in a certain polling box in the remote machine. The target polling box is specified with a subaddress, and sometimes a pasword is also set. Therefore, when performing polling receiving you must find out the relevant subaddress, and if a password has also been set, the relevant password, beforehand. (See “Polling Receiving Documents to which a Subaddress is Attached” on p. 3-20.) ■When the remote FAX machine is a Canon FAX machine that does not support a subaddress request the remote party to set the RX password “255” (11111111 in binary notation) in the remote Canon FAX machine. If the RX password set in the remote machine is not “255”, or the remote machine does not have a RX password, you cannot perform Polling Receiving. MEMO ● You can set your machine for polling receiving at a specific time. This is called “Preset Polling”. (See “Setting Preset Polling Receiving” on p. 6-62.) ● Polling Receiving mode also enables you to receive documents from multiple remote FAX machines. After receiving documents from two or more destinations, the machine prints a Multi TX report. ● You can use polling receiving to receive documents at a specified time in combination with Delayed Transmission mode (see p. 3-2). In this case, you must first set Delayed Transmission mode in the Special Features screen before specifying the destination. ● When preparing the documents to be sent when the remote machine performs a Polling Receiving operation, use a Polling Box or a Bulletin Board Memory Box. (See “Kinds of Memory Boxes and How to Use Them” on p.3-12, “Using the Bulletin Board Memory Box” on p. 3-16.) 3–4 Receiving Originals Set in the Remote Machine 1 Make sure the machine is ready to send, then press the [SPECIAL FEATURES] key. 2 Special FAX Functions MEMO ●In order to perform polling receiving, it is necessary that originals be set in the remote machine or be stored in the polling box of the remote machine. Press the [POLLING RX] key. 3 Press the [DONE] key. The display returns to the Basic Features Screen. 4 Specify the sending destination, and press the key. The remote machine is called, and Polling Receiving starts. (See “Various Dialing Methods” on p. 2-16.) 3–5 Receiving Originals Set in a Remote Machine (POLLING RX) MEMO ●If a subaddress and a password were set in the remote machine, set the subaddress and password using [SUBADDRESS] of the SPECIAL FEATURES. (See “Communications Using the Subaddress” on p. 3-18.) Using a Memory Box (MEMORY BOX) There are five kinds of memory boxes: a polling box, confidential memory box, relay memory box, batch sending memory box, and Bulletin board memory box. With the exception of the polling box, it is necessary to preset a Memory box according to the purpose of use, then register the necessary items including the password, subaddress, and RX password. Special FAX Functions MEMO ● Set each Memory box using the Custom Fax Settings of Additional Functions. (See “File Settings” on p. 6-41.) ● In addition to the above five kinds of Memory boxes, there is also a General memory box. The setting items of the General memory box can be combined to suit your particular needs. (See “Setting the General Memory Box” on p. 6-55.) Scanning Originals to a Memory Box Scanning Originals to a Memory Box If you use a polling box, batch sending memory box, or bulletin board memory box, the original is scanned and stored in the Memory box concerned. 1 Carry out scanning preparations. Place your originals. Make sure the FAX is ready to send, then press the [SPECIAL FEATURES] key. (See “Sending a Fax” on p. 1-4.) 2 Press the [MEMORY BOX] key. The display switches over to the Memory box select screen, and the registered Memory box is displayed. 3–6 Using a Memory Box 3 Press the target memory box number. : Indicates that the box does not contain a document. : Indicates that the box contains a document. If a password is set in the selected memory box, the display switches over to the password input screen. 4 5 Scanning Originals to a Memory Box Enter the password using the number keys, then press the [OK] key. Press the [SCAN] key. The FAX Basic Features Screen appears, and the name of the selected Memory box appears on the screen. 6 Press the Special FAX Functions MEMO ● If the destinations cannot all fit on the screen, press the [▼] or [▲] key to display the previous page or the next page. ● You can directly enter the memory box number using the Number keys. key. 3–7 Using a Memory Box When originals are placed in the feeder The original starts to be scanned. • To cancel scanning, press the [CANCEL] key on the touch panel display, or press the key on the control panel. Special FAX Functions When an original is placed on the platen glass Scanning Originals to a Memory Box Each time an original is scanned, a verification screen appears. To scan the next page, press the key. • When scanning of the original is completed, press the [DONE] key. • To cancel scanning, press the [CANCEL] key on the touch panel display, or press the key on the control panel. • If the scanning size of each original is different, press the [DOCUMENT SIZE] key. Select the document size, then press the[OK] key. (See “Specifying the Original Scanning Size” on p. 3-32.) 7 3–8 The document is scanned and read to the specified memory box, then the data is automatically sent according to the setting of the memory box. Using a Memory Box Printing and Deleting Documents in the Memory Box You can print or delete documents stored in the Memory box. Make sure the machine is ready to send, then press the [SPECIAL FEATURES] key. Press the [MEMORY BOX] key. The display switches over to the Memory box select screen, and the registered Memory boxes are displayed. 3 Press the target memory box number. : Indicates that the box does not contain a document. : Indicates that the box contains a document. MEMO ● If the destinations cannot all fit on the screen, press the [▼] or [▲] key to display the previous page or the next page. ● You can directly enter the Memory box number using the Number keys. If a password is set in the selected Memory box, the display switches over to the password input screen. Enter the password using the Number keys, then press the [OK] key. 3–9 Printing and Deleting Documents in the Memory Box 2 Special FAX Functions 1 Using a Memory Box 4 Select the document to print or delete. MEMO ● If the destinations cannot all fit on the screen, press the [▼] or [▲] key to display the previous page or the next page. Special FAX Functions To print documents Press the [OUTPUT] key. The selected document is printed. Printing and Deleting Documents in the Memory Box To delete documents Press the [ERASE] key. The verification screen appears. Select the [YES] or [NO] key. 3–10 Using a Memory Box 5 Press the [DONE] key. Repeat step 4 if there is another document to be printed or deleted. Special FAX Functions 6 Press the [DONE] key. MEMO ● Repeat steps 3 to 5 if you wish to print or delete a document in another Memory box. Printing and Deleting Documents in the Memory Box 7 Press the [DONE] key. The display returns to the Basic Features Screen. 3–11 Kinds of Memory Boxes and How to Use Them A description is given below of the method of use and also the operation procedure for each kind of memory box. Using the Polling Box Special FAX Functions The Polling Box is a Memory Box that is used to store documents to be sent in response to a Polling Receiving instruction from a FAX machine that does not support subaddress (machine that does not conform to the ITU-T standard). When the remote machine sends a Polling Receiving instruction to this machine without attaching a subaddress, the documents stored in the Polling Box are sent to the remote machine. Scan the document to the Polling Box. Polling Receiving instruction from a fax machine that does not conform to the ITU-T standard Using the Polling Box MEMO ● Carry out Polling Receiving if you wish to receive documents set in a remote machine by issuing instructions from this machine.(See “Receiving Originals Set in a Remote Machine” on p. 3-4.) ● When using the Polling Box, it is necessary to first register the Polling Box under box number “00”. (See “Setting the Polling Memory Box” on p. 6-42.) ● When using a subaddress and a RX password to specify the Memory Box to be used for Polling Receiving, use the Bulletin Board Memory Box. (See “Using the Bulletin Board Memory Box” on p. 3-16.) 1 Scan the document to the Polling Box. (See “Scanning Original to a Memory Box” on p. 3-6.) 2 The remote machine dials your machine's facsimile number, and requests Polling Receiving. 3 The documents stored in the Polling Box are sent to the destination. MEMO ●You can make a setting to automatically delete, or not delete, documents after they are sent. (See “Setting the Polling Memory Box” on p. 6-42.) If you make a setting not to delete the documents automatically, you can delete them at any desired time. (See “Printing and Deleting Documents in the Memory Box” on p. 3-9.) 3–12 Kinds of Memory Boxes and How to Use Them Using the Confidential Memory Box The Confidential Memory Box is used to receive confidential documents. The other party must specify the subaddress and the RX password of the target Confidential Memory Box so that the remote machine can send the documents. You must enter a password if you wish to print stored documents. Special FAX Functions Confidential Memory Box Enter the password, and print the documents. MEMO ● When you wish to use a Confidential Memory Box, first set the Confidential Memory Box, then inform the remote machine of the subaddress and RX password of the Confidential Memory Box. However, it is not essential to set a RX password. (See “Setting the Confidential Memory Box” on p. 6-44.) 1 Set a Confidential Memory Box. (See “Setting the Confidential Memory Box” on p. 6-44.) 2 Give the subaddress and RX password to the parties who will be sending documents to the Memory Box. 3 The other parties can now send documents to the confidential Memory Box. MEMO ● You can set automatic output of a memory box reception report to “ON” or “OFF”. The factory setting is “ON”. ● If documents are received in the Confidential Memory Box, a reception report is printed. (See “Setting Automatic Output of a Memory Box RX Report” on p. 6-78.) 4 Enter the password to print documents stored in the Confidential Memory Box. (See “Printing and Deleting Documents in the Memory Box” on p. 3-9.) MEMO ●Documents in the Confidential Memory Box are not deleted when you print them. Verify the documents, then delete them. (See “Printing and Deleting Documents in the Memory Box” on p. 3-9.) 3–13 Using the Confidential Memory Box The subaddress and RX password are set, and the documents are sent to the confidential Memory Box. Kinds of Memory Boxes and How to Use Them Using the Relay Memory Box Special FAX Functions The Relay Memory Box is used to send documents received by this machine to a number of destinations. When documents are to be sent from a remote machine to this machine and also a number of FAX machines nearby, if you route the documents from the remote machine to the other machines via this machine, you need only perform long distance communication once, thus saving on the communication costs that would otherwise be incurred by the sending machine. You can specify the time at which you wish to send documents from this machine, thus enabling you to select a time band when communication costs are low or when the line is not busy. Relay Memory Box Using the Relay Memory Box Sequential transmission at the specified time MEMO ●When using a Relay Memory Box, first set the Relay Memory Box, then inform the remote machine of the subaddress and RX password of the Relay Memory Box. However, it is not essential to set a RX password. (See “Setting the Relay Memory Box” on p. 6-46.) 1 Set the Relay Memory Box. (See “Setting the Relay Memory Box” on p. 6-46.) 2 Give the subaddress and RX password to the parties who will be using your machine to relay documents. 3 Have the documents sent to the Relay Memory Box. MEMO ● If you set memory box reception report printing to “ON”, a report is printed when documents are received to the Relay Memory Box. (See “Setting Automatic Output of a Memory Box RX Report” on p. 6-78.) ● You can set whether or not to print the received documents from this machine as well. (See “Setting the Relay Memory Box” on p. 6-46.) 4 The received documents are sent to the registered destinations. MEMO ●If the time at which documents are to be sent by sequential broadcasting is set, the documents start to be sent at that time. ●When you send the documents in the Relay Memory Box, the documents in the Memory Box are erased. (See “Printing and Deleting Documents in the Memory Box” on p. 3-9.) 3–14 Kinds of Memory Boxes and How to Use Them Using the Batch Sending Memory Box Special FAX Functions The Batch Sending Memory Box is used to send non-urgent documents to specific destinations at specified times each day. Since the machine can send several documents at once, this reduces the time it takes to send the documents and so reduces transmission costs. You can reduce costs even further by setting the machine to transmit during a period with low telephone rates. Using the Batch Sending Memory Box The stored documents are sent at predetermined times each day. Batch Sending Memory Box MEMO ● Before using a Batch Sending Memory Box, you must first register the Batch Sending Memory Box. (See “Setting the Batch Sending Memory Box” on p. 6-50.) 1 Set the Batch Sending Memory Box. (See “Setting the Batch Sending Memory Box” on p. 6-50.) 2 Scan the document to the Batch Sending Memory Box. (See “Scanning Originals to a Memory Box” on p. 3-6.) 3 The documents stored in the Batch Sending Memory Box are sent at the specified times. MEMO ●If a number of destinations are registered, the stored documents are sent to all of the registered destinations. If the documents to be sent differ depending upon the destination, set a number of Batch Sending Memory Boxes, and sort the stored documents according to each registered destination. 3–15 Kinds of Memory Boxes and How to Use Them Using the Bulletin Board Memory Box Special FAX Functions The Bulletin Board Memory Box is used to send specific documents in response to Polling Receiving from a remote fax machine. If the other party specifies the subaddress and RX password and sends a Polling Receiving instruction to this machine, the documents stored in the Bulletin Board Memory Box specified by the subaddress and RX password are sent to the other party. If you store information related to inventory or new products in a Bulletin Board Memory Box, it can be retrieved at any time by anyone who needs it. Storing documents in a Bulletin Board Memory Box Specify the subaddress and RX password, then receive the documents from the Bulletin Board Memory Box. Using the Bulletin Board Memory Box MEMO ● If you wish to use a Bulletin Board Memory Box, first set the Bulletin Board Memory Box, then inform the other party of the subaddress and RX password of the Bulletin Board Memory Box. It is not essential to set a password, however. (See “Setting the Bulletin Board Memory Box” on p. 6-52.) ● Use a Polling Box if the remote fax machine does not support subaddress (machine that does not conform to the ITU-T standard). (See “Using the Polling Box” on p. 3-12.) ● Use Polling Receiving when you wish to receive documents set in the other party’s machine by sending instructions from this machine. (See “Receiving Originals Set in a Remote Machine” on p. 3-4.) 1 Set the Bulletin Board Memory Box. (See “Setting the Bulletin Board Memory Box” on p. 6-52.) 2 Scan the document to the Bulletin Board Memory Box. (See “Scanning Originals to a Memory Box” on p. 3-6.) 3 Give the subaddress and RX password to the parties who will be using your machine to receive documents from the Bulletin Board Memory Box. MEMO ● Documents can be received only when the other party's FAX dials the correct subaddress and RX password. 3–16 Kinds of Memory Boxes and How to Use Them 4 Have the other party specify the subaddress and the RX password of the target Bulletin Board Memory Box and carry out Polling Receiving. The document is sent to the other party's FAX. MEMO ● You can make a setting to automatically delete, or not delete, documents after they are sent. (See “Setting the Bulletin Board Memory Box” on p. 6-52.) If you make a setting not to delete the documents automatically, you can delete them at any desired time. (See “Printing and Deleting Documents in the Memory Box” on p. 3-9.) Special FAX Functions 5 Using the Bulletin Board Memory Box 3–17 Communications Using the Subaddress (SUBADDRESS) Special FAX Functions To send or receive documents to and from a FAX machine using subaddresses and RX passwords defined in the ITU-T standard (ITU-T is a committee within the International Communications Union established to set communications standards), the subaddresses and RX passwords must be dialed in addition to the telephone numbers. By using a subaddress, you can carry out communication with another manufacturer’s machine that supports subaddress, by using the Polling Receiving or Memory Box function, for example. MEMO ● An increasing number of manufacturers have begun using the ITU-T standard for their machines' communications signals. ● You can register a subaddress and a password in the One-touch Speed Dialing or Coded Speed Dialing Memory. (See “Registering a Telephone Number in the One-touch Speed Dialing or Coded Speed Dialing Memory” on p. 6-16.) Sending Documents to which a Subaddress is Attached Sending Documents to which a Subaddress is Attached If a subaddress and RX password were specified by the remote machine, you can send documents specifying this subaddress and RX password. Note that a RX password is sometimes not set. 1 Prepare to send the documents. Place your originals. Make sure the FAX is ready to send, then press the [SPECIAL FEATURES] key. (See “Sending a Fax” on p. 1-4.) 2 Press the [SUBADDRESS] key. 3 Using the number keys, enter the SUBADDRESS specified by the remote machine. If there is no password, proceed to step 5. 3–18 Communications Using the Subaddress 4 Press the [PASSWORD] key, then enter the other party’s RX password using the number keys. MEMO ● If the other party did not set a RX password in the target subaddress, there is no need to enter a RX password. Special FAX Functions 5 Press the [OK] key. Press the [DONE] key. The display returns to the Basic Features Screen. 7 Specify the sending destination, and press the key. (See “Various Dialing Methods” on p. 2-16.) MEMO ● If you specify the remote machine using a One-touch Speed Dialing or Coded Speed Dialing in which a subaddress and RX password are registered, the registered subaddress and RX password are used, even if you set a subaddress and RX password. 3–19 Sending Documents to which a Subaddress is Attached 6 Communications Using the Subaddress Polling Receiving Documents to which a Subaddress is Attached If the other party sets a subaddress and a RX password for the documents that are to be received by polling, you must add this subaddress and RX password when performing a receiving operation, otherwise you cannot receive the target documents. Note that a password is sometimes not set. Special FAX Functions 1 Make sure the machine is ready to send, then press the [SPECIAL FEATURES] key. Polling Receiving Documents to which a Subaddress is Attached 2 Press the [SUBADDRESS] key. 3 Using the number keys, enter the SUBADDRESS specified by the remote machine. If there is no password, proceed to step 5. 3–20 Communications Using the Subaddress 4 Press the [PASSWORD] key, then enter the other party’s RX password using the number keys. MEMO ● If the other party did not set a RX password, there is no need to enter a RX password. Special FAX Functions 5 Press the [OK] key. Press the [POLLING RX] key, then press the [DONE] key. The display returns to the Basic Features screen. 7 Specify the sending destination, and press the key. (See “Various Dialing Methods” on p. 2-16.) MEMO ● If you specify the remote machine using the One-touch Speed Dialing or Coded Speed Dialing in which a subaddress and RX password are registered, the registered subaddress and RX password are used, even if you set a subaddress and RX password. 3–21 Polling Receiving Documents to which a Subaddress is Attached 6 Specifying a Destination Using the Telephone Directory (DIRECTORY) Special FAX Functions You can specify a destination registered in the One-touch Speed Dialing, Coded Speed Dialing or Group Dialing memory, from the Directory. If you do not know the number of the One-touch dial key or the Coded Speed Dialing numbers under which a destination is registered, you can search for the destination using the name of the destination. The description below is based on an example in which “CANON” is specified. MEMO ●You cannot redial a destination that you specified using the Directory. 1 Prepare to send the documents. Specifying a Destination Using the Telephone Directory (DIRECTORY) Place your originals. Make sure the FAX is ready to send, then press the [SPECIAL FEATURES] key. (See “Sending a Fax” on p. 1-4.) MEMO ●To specify a destination using the Directory when sending a document manually, first press the [SPECIAL FEATURES] key, then press the [ON-HOOK] key before pressing the [DIRECTORY] key. If you registered [DIRECTORY] as a Standard key, press the [ON-HOOK] key before pressing that key. (See “Registering the Standard Keys on the Basic Features Screen” on p. 6-5.) 2 Press the [DIRECTORY] key. 3 Press the [ABC] key. Destinations stored to [ABC] appear in the touch panel display. MEMO ●You can register frequently used destinations or certain groups, for example, in the user content keys (GENERAL 1 and 2) of the Directory. You can also change the user content keys to arbitrary names. (See “Registering the Names of the User Content Keys in the Directory” on p. 6-12.) 3–22 Specifying a Destination Using the Telephone Directory 4 Press the target destination. ● If the destinations cannot all fit on the screen, press the [▼] or [▲] key to display the previous page or the next page. ● If you wish to specify other destinations from the Directory, press [DIRECTORY CONTENTS], then repeat steps 3 and 4. Special FAX Functions 5 Press the [DONE] key. MEMO ● You can also set another SPECIAL FEATURES function if desired. (See “Special FAX Functions” on Chapter 3.) Press the [DONE] key. The Basic Features Screen re-appears, and the telephone numbers and abbreviations of the selected destinations are displayed. 7 Press the key. (See “Sending a Fax” on p. 1-4.) 3–23 Specifying a Destination Using the Telephone Directory (DIRECTORY) 6 Sending a Document with the Sender’s Name Printed at the Top of the Recording Paper in the Receiving Machine (SENDER’S NAME) Special FAX Functions When the sender's name is stored, that name is printed in the sender information on the FAX, instead of the unit name. You can register up to 99 senders. By registering department names and individual names, for example, you can send documents to various destinations with different sender’s names printed at the top of the recording paper in the receiving machine. (See “Registering the Name of the Company and Department” on p. 6-6.) and (See “Registering Sender’s Names” on p. 6-7.) NOTICE ● If you set the TX terminal ID to “OFF”, the sender’s name is not printed on the recording paper in the receiving machine, even when you have set the sender’s name. If you wish to print the sender’s name, set the TX terminal ID to “ON”. (See “Attaching a Transmission Terminal ID to the Document to be Sent” on p. 6-8.) 1 Prepare to send the documents. Sending a Document with the Sender’s Name Printed at the Top of the Recording Paper in the Receiving Machine (SENDER’S NAME) Place your originals. Make sure the FAX is ready to send, then press the [SPECIAL FEATURES] key. (See “Sending a Fax” on p. 1-4.) 2 Press the [SENDER'S NAMES (TTI)] key. 3 Press the target sender’s name. MEMO ● If the destinations cannot all fit on the screen, press the [▼] or [▲] key to display the previous page or the next page. ● You can also enter the number corresponding to the name with the Number keys. 3–24 Sending a Document with the Sender’s Name Printed at the Top of the Recording Paper in the Receiving Machine 4 Press the [OK] key. MEMO ● You can also set another SPECIAL FEATURES function if desired. (See “Special FAX Functions” on Chapter 3.) Special FAX Functions 5 Press the [DONE] key. The display returns to the Basic Features Screen. Specify the sending destination, and press the key. (See “Various Dialing Methods” on p. 2-16.) 3–25 Sending a Document with the Sender’s Name Printed at the Top of the Recording Paper in the Receiving Machine (SENDER’S NAME) 6 Changing the Receiving Mode (RX MODE) Special FAX Functions To receive a document, you can use the Automatic Receiving Mode in which documents are received without any need to perform a receiving operation. With the Memory Lock or Transfer function, you can also set the machine so as to receive a document temporarily in the memory or transfer it to another machine. When performing Memory Lock or Transfer, be sure to set the machine to the Automatic Receiving Mode. Memory Lock or Transfer will not take place in the Manual Receiving Mode. The set RX mode appears on the display, and remains active until a different mode is set. ■Automatic Receiving mode (AUTO RX) When the incoming call is a FAX document, the machine automatically receives and prints the document. ■Memory Lock mode (MEMORY LOCK) When the machine is in Memory Lock mode, documents are stored in memory, and are printed when the machine is taken out of Memory Lock mode. Changing the Receiving Mode (RX MODE) MEMO ●Set a password for limiting setting/cancellation of the Memory Lock mode using the Custom Fax Settings of Additional Functions. You can also set the machine so that it switches over to the Memory Lock mode at certain times each day and also on certain days. (See “Saving Received Documents to Memory” on p. 6-68.) ●You cannot activate the Memory Lock mode when receiving documents manually. ■Transfer mode (TRANSFER) When the machine is set to Transfer mode, it transfers all documents it receives to a preset destination. MEMO ● Set a password for limiting setting/cancellation of the transfer destination and Transfer mode using the Custom Fax Settings of Additional Functions. You can also set the machine so that it automatically switches over to the Transfer mode at certain times each day and also on certain days. (See “Automatic Transfer of Received Documents” on p. 6-63.) ● You cannot activate the Transfer mode when receiving documents manually. ● Documents received in the Memory Box are not transferred. 3–26 Changing the Receiving Mode 1 Make sure the machine is ready to send, then press the [SPECIAL FEATURES] key. Special FAX Functions 2 Press the [RX MODE] key. Press [AUTO RX]. MEMO ●If a password is set in the Memory Lock or Transfer mode that was set to [OFF], enter the password using the Number keys, then press the [OK] key. 3–27 Changing the Receiving Mode (RX MODE) Setting the machine to AUTO RX Changing the Receiving Mode Setting the machine to the Memory Lock mode or the Transfer mode Special FAX Functions NOTICE ● To set the machine to the Memory Lock mode or the Transfer mode, set “Memory Lock Setting” or “Transfer Setting” to “ON” using the Custom Fax Settings of Additional Functions. (See “Automatic Transfer of Received Documents” on p. 6-63, “Saving Received Documents to Memory” on p. 6-68.) ● If “MANUAL RX” is selected, you cannot set the Memory Lock mode or the Transfer mode to [ON]. Press the [ON] key of Memory Lock. If the machine is set to “MANUAL RX”, press the [AUTO RX] key first. Changing the Receiving Mode (RX MODE) If a password is set in the Memory Lock mode, the screen will switch over to the screen for entering the password. Enter the password using the Number keys, then press the [OK] key. The screen will return to the RX mode select screen. Press the Transfer [ON] key. If the machine is set to “MANUAL RX”, press the [AUTO RX] key first. If a password is set in the Transfer mode, the screen will switch over to the screen for entering the password. Enter the password using the Number keys, then press the [OK] key. The screen will return to the RX mode select screen. MEMO ● You can set or change the passwords for the Memory Lock mode and the Transfer mode using the Custom Fax Settings of Additional Functions. (See “Saving Received Documents to Memory” on p. 6-68, “Automatic Transfer of Received Documents” on p. 6-63.) 3–28 Changing the Receiving Mode 3 Press the [DONE] key. Special FAX Functions 4 Press the [DONE] key. The display returns to the Basic Features Screen. Changing the Receiving Mode (RX MODE) 3–29 Sending Two-sided Originals on Two Pages (2 E 1-SIDED) This mode lets you send both sides of a two-sided original at once. You can also set this mode to scan only the front of the first original. This function comes in handy when sending a single-sided cover sheet for two-sided originals, for example. Special FAX Functions Sending Two-sided Originals on Two Pages(2 E 1-SIDED) NOTICE ●You cannot use the (2 E 1-SIDED) when the original is placed on the platen glass. 1 Prepare to send the documents. Place your originals in the feeder. Make sure the FAX is ready to send, then press the [SPECIAL FEATURES] key. (See “Sending a Fax” on p. 1-4.) 2 3–30 Press the [2 E 1-SIDED] key. Sending Two-sided Originals on Two Pages Outputting a Cover Sheet Select the Cover Sheet [YES] or [NO] key, then press the [OK] key. 3 Special FAX Functions MEMO ● You can also set another Special Features function if desired. (See “Special FAX Functions” on Chapter 3.) Press the [DONE] key. The display returns to the Basic Features Screen. Specify the sending destination, and press the key. (See “Various Dialing Methods” on p. 2-16.) 3–31 Sending Two-sided Originals on Two Pages(2 E 1-SIDED) 4 Specifying the Original Scanning Size (DOCUMENT SIZE) Special FAX Functions This mode enables you to specify the original scanning size. The machine automatically detects the document size so it can scan the original at the proper size. However, the size of some originals (such as 3-D objects or non-standard sizes) cannot be automatically detected. If this happens, you need to specify the document size in the Document Size mode before sending it. This mode also enables you to store two non-standard sizes that you frequently use to send documents. Specifying the Original Scanning Size (DOCUMENT SIZE) NOTICE ● Please note that when you scan a part of an original by setting the document size, the scanned area differs depending upon the method used to set the original in the machine. MEMO ● Document sizes are detected depending on where the documents are placed: When scanning an original on the platen glass : Document size is detected when the platen cover (or feeder) is closed. When scanning originals in the feeder : The leading edge of the document is detected as soon as it is placed in the feeder, and the length of the document is detected when the document is fed to the platen glass. 1 Prepare to send the documents. Place your originals. Make sure the FAX is ready to send, then press the [SPECIAL FEATURES] key. (See “Sending a Fax” on p. 1-4.) 2 3–32 Press the [DOCUMENT SIZE] key. Specifying the Original Scanning Size 3 Set the size for scanning documents. When scanning at standard sizes Special FAX Functions Select one of the displayed sizes. MEMO ● The initial setting is “AUTO”. When a specified size is registered Press the [OTHER SIZE] key. Select the [REGISTERED SIZE 1] or [REGISTERED SIZE 2] key, then press the [OK] key. MEMO ● Above the [REGISTERED SIZE 1] key and [REGISTERED SIZE 2] key are displayed the scanning sizes registered for the respective keys. 3–33 Specifying the Original Scanning Size (DOCUMENT SIZE) ● When specifying the size of an A size or B size original, press the [A/B-SIZE] key, then press the target size. Specifying the Original Scanning Size Registering a specified size Press the [OTHER SIZE] key. Special FAX Functions Press the [STORE SIZE] key. Specifying the Original Scanning Size (DOCUMENT SIZE) Select the [REGISTERED SIZE 1] key or [REGISTERED SIZE 2] key, then enter the document size, using the Number keys or the [+] or [–] keys. Press the [X] key and enter the width of the original, press the [Y] key and enter the length of the original, then press the [OK] key. MEMO ●The X and Y directions of the original differ depending upon whether the original is placed on the platen glass or set in the feeder. (See “Specifying Original Scanning Size” on p. 3-32.) ●If you make a mistake when entering values, press the key and enter the correct value. ● You can enter the document size with the [–] [+] keys in 1-mm increments. Press the [OK] key. 3–34 Specifying the Original Scanning Size 4 Press the [OK] key. Special FAX Functions When a standard size is selected 5 Press the [DONE] key. The display returns to the Basic Features Screen. 6 Specify the sending destination, and press the key. (See “Various Dialing Methods” on p. 2-16.) ● The set size is displayed. 3–35 Specifying the Original Scanning Size (DOCUMENT SIZE) When an other size is selected Checking Originals Before Sending Them (TEST PRINT) This mode enables you to scan and print documents under the same conditions they will be sent. This enables you to estimate how the document will look on the receiving FAX before you actually send it. Special FAX Functions MEMO ● Since the documents appearance depends on the receiving FAX, it may look different from the results of the Test Print mode. ● Check documents one at a time when using the Test Print mode on documents placed on the platen glass. 1 Prepare to send the documents. Place your originals. (See “Sending a Fax” on p. 1-4.) Checking Originals Before Sending Them (TEST PRINT) 2 Set the FAX mode, then press the [SPECIAL FEATURES] key. (See “Setting Resolution, Density, and Image Quality to Match the Original” on p. 2-6, “Special FAX Functions” on Chapter 3.) 3 Press the [TEST PRINT] key. 4 Make sure the settings are OK, then press the [START TEST PRINT] key. The original is scanned and printed using the current mode. MEMO ● You can display the resolution, density, image quality, and document size. 3–36 Checking Originals Before Sending Them MEMO ● To cancel printing, press the [CANCEL] key. Check the test print, and make any FAX mode changes if required. Re-set the original in the machine, specify the destination, then press the key. (See “Various Dialing Methods” on p. 2-16.) 3–37 Checking Originals Before Sending Them (TEST PRINT) 6 Special FAX Functions 5 Sending Enlarged or Reduced Documents (ZOOM TX) This mode provides you with two ways to send scanned originals at enlarged or reduced size: Enlarging/reducing documents at standard ratios, and enlarging/reducing documents by % increments. Special FAX Functions MEMO ●Even if you specify the size of the document you're sending, it may nevertheless be printed on a different size of paper if the receiving FAX does not have paper of the size you set on your FAX. Sending Enlarged or Reduced Documents (ZOOM TX) ■Enlarging/reducing documents at standard ratios Use this method to enlarge or reduce documents at standard ratios. ■Enlarging/reducing documents by % increments This method lets you enlarge or reduce documents at any ratio, in 1% increments. 1 Prepare to send the documents. Place your originals. Make sure the FAX is ready to send, then press the [SPECIAL FEATURES] key. (See “Sending a Fax” on p. 1-4.) 2 3–38 Press the [ZOOM TX] key. Sending Enlarged or Reduced Documents 3 Specify the enlargement/reduction ratios. MEMO ● Press the [DIR.] key to return the ratio to 100%. Special FAX Functions When enlarging/reducing at a standard size Press the [R] or [E] key. The standard enlargement/reduction ratios are displayed. When enlarging/reducing at a % ratio Enter the ratio with the Number keys or the [–] [+] keys. 4 Press the [OK] key. MEMO ● You can also set another Special Features function if desired. (See “Special FAX Functions” on Chapter 3.) 5 Press the [DONE] key. The display returns to the Basic Features Screen. 6 Specify the sending destination, and press the key. (See “Various Dialing Methods” on p. 2-16.) 3–39 Sending Enlarged or Reduced Documents (ZOOM TX) Select the ratio you want, then press the [DONE] key. Sending a Two-page Original as a Single Page (2 ON 1 TX) This mode allows you to send a two-page original as a single sheet, which lets you reduce or enlarge the image you're sending. Special FAX Functions Sending a Two-page Original as a Single Page (2 ON 1 TX) NOTICE ● You cannot use 2 ON 1 TX if you place the original on the platen glass. ● When the DADF-B1 is installed, the 2 ON 1 TX function can not be used. 1 Prepare to send the documents. Place your originals in the feeder. Make sure the FAX is ready to send, then press the [SPECIAL FEATURES] key. (See “Sending a Fax” on p. 1-4.) 2 3–40 Press the [2 ON 1 TX] key. Sending a Two-page Original as a Single Page 3 Select the original size and sending size (TX SIZE). Special FAX Functions 4 Press the [OK] key. 5 Press the [DONE] key. The display returns to the Basic Features Screen. 6 Specify the sending destination, and press the key. (See “Various Dialing Methods” on p. 2-16.) 3–41 Sending a Two-page Original as a Single Page (2 ON 1 TX) MEMO ● You can also set another SPECIAL FEATURES function if desired. (See “Special FAX Functions” on Chapter 3.) Checking and Changing the Fax Status 4–1 Checking and Changing the Status of Transmitting Documents Canceling Transmission Checking and Changing the Fax Status You can cancel transmission of a document after it has been scanned, while it is being sent, or when it is ready to send. MEMO ● If you wish to cancel sending while an original is being scanned, press the [CANCEL] key on the touch key on the control panel. panel display or press the 1 Press the [FAX MONITOR] key in the Basic Features Screen. MEMO ● When the printer function is installed, press the [SYSTEM MONITOR] key. Canceling Transmission 2 Select the [TX DOCUMENT] key. 3 Press the document for which you wish to cancel transmission. MEMO ● If the destinations cannot all fit on the screen, press the [▼] or [▲] key to display the previous page or the next page. 4–2 Checking and Changing the Status of Transmitting Documents 4 Press the [CANCEL] key. Verify the sending destination, then press the [YES] key. To stop the cancellation and allow the transmission to proceed, press the [NO] key. Checking and Changing the Fax Status 5 MEMO ●The document whose transmission was canceled becomes an error document. If the selected document is a sequential broadcast document, a verification screen appears. To cancel only the transmission that is currently under way, press the [ONLY ONE] key. To cancel all transmissions, press the [ALL] key. To stop the cancellation and allow the transmission to proceed, press the [DON’T CANCEL] key. 6 Press the [DONE] key. The display returns to the Basic Features Screen. 4–3 Canceling Transmission Cancel sequential sending while in progress Checking and Changing the Status of Transmitting Documents Printing a TX Reserve List Checking and Changing the Fax Status The transaction number of the document being sent, communication mode, telephone number of the destination, number of pages, dates and times the settings were made, transmission start time, and sender’s name are printed. Printing a TX Reserve List 1 Press the [FAX MONITOR] key in the Basic Features Screen. MEMO ● When the printer function is installed, press the [SYSTEM MONITOR] key. 2 4–4 Select the [TX DOCUMENT] key. Checking and Changing the Status of Transmitting Documents 3 Press the [PRINT LIST] key. Checking and Changing the Fax Status 4 A TX reserve list is printed. Printing a TX Reserve List 5 Press the [DONE] key. The display returns to the Basic Features Screen. 4–5 Checking and Changing the Status of Transmitting Documents Checking and Changing Detailed Information On Transmitting Documents Checking and Changing the Fax Status You can check detailed information such as the set time and date and the number of pages of the document. You can check each of the specified destinations to which the document is being sent when sending by sequential broadcast. 1 Press the [FAX MONITOR] key in the Basic Features Screen. MEMO ●When the printer function is installed, press the [SYSTEM MONITOR] key. Checking and Changing Detailed Information On Transmitting Documents 2 Select the [TX DOCUMENT] key. 3 Press the document whose detailed information you wish to display. MEMO ●If the destinations cannot all fit on the screen, press the [▼] or [▲] key to display the previous page or the next page. 4–6 Checking and Changing the Status of Transmitting Documents 4 Press the [DETAILS] key. Press the [BDCST LIST] key. A list of sequential broadcast destinations appears. MEMO ● If there are 6 or more destinations, press the [▼] or [▲] key to display the next page or the previous page. 5 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 4–7 Checking and Changing Detailed Information On Transmitting Documents To check the destinations of sequential broadcast documents Checking and Changing the Fax Status The Details screen for the selected document appears in the touch panel display. Checking and Changing the Status of Transmitting Documents Resending Failed Transmissions Checking and Changing the Fax Status If you set “Erase Failed TX” described in Chapter 6 to “OFF”, the error document that could not be sent remains in the sending document list without being deleted, enabling it to be re-transmitted. MEMO ● The initial setting is “Erase Failed TX : ON”. (See “Setting Whether to Clear Failed Transmissions from Memory” on p. 6-30.) ● If a large number of error documents remain in the memory, the available memory will be reduced. Check the error documents in the memory then delete them. (See “Deleting Received Documents from Memory” on p. 4-16.) 1 Press the [FAX MONITOR] key in the Basic Features Screen. MEMO ● When the printer function is installed, press the [SYSTEM MONITOR] key. Resending Failed Transmissions 2 Select the [TX DOCUMENT] key. 3 Press the document to be re-transmitted. MEMO ●If the destinations cannot all fit on the screen, press the [▼] or [▲] key to display the previous page or the next page. 4–8 Checking and Changing the Status of Transmitting Documents 4 Press the [DETAILS] key. Checking and Changing the Fax Status 5 Press the [RESEND] key. Verify the sending destination, then press the [YES] key. To cancel re-transmission, press the [NO] key. 7 Press the [DONE] key. The display returns to the Basic Features Screen. 4–9 Resending Failed Transmissions 6 Checking and Changing the Status of Transmitting Documents Changing the Destination of Transmitting Documents Checking and Changing the Fax Status You can add or change a destination while a document is in a standby state. If you specified a number of destinations, you can delete some of the destinations. NOTICE ● You cannot correct destinations specified by One-touch Speed Dialing, Coded Speed Dialing, or Directory Dialing. ● The destinations of “Waiting” documents can only be added to or changed. 1 Press the [FAX MONITOR] key in the Basic Features Screen. MEMO ● When the printer function is installed, press the [SYSTEM MONITOR] key. Changing the Destination of Transmitting Documents 2 Select the [TX DOCUMENT] key. 3 Press the document whose destination you wish to change. MEMO ●If the destinations cannot all fit on the screen, press the [▼] or [▲] key to display the previous page or the next page. 4–10 Checking and Changing the Status of Transmitting Documents 4 Press the [DETAILS] key. Checking and Changing the Fax Status 5 Press the [CHANGE] key. Changing the Destination of Transmitting Documents 6 Press the [DESTINATION] key. To add a destination Press the [ADD] key. 4–11 Checking and Changing the Status of Transmitting Documents Specify the destination to be added, then press the [OK] key. Checking and Changing the Fax Status MEMO ●You can specify the destination with One-touch Speed Dialing (see p. 2-18), Coded Speed Dialing (see p. 2-19), Directory Dialing (see p. 3-22), or Number Key Dialing (see p. 2-16). Deleting a sequential broadcast destination Press the destination to be deleted. MEMO ● If there are 6 or more destinations, press the [▼] or [▲] key to display the next page or the previous page. Changing the Destination of Transmitting Documents Press the [DELETE] key. Verify the destination, then press the [YES] key. If you wish to cancel the deletion, press the [NO] key. 4–12 Checking and Changing the Status of Transmitting Documents To correct a destination Press the destination to be corrected. MEMO ● If there are 6 or more destinations, press the [▼] or [▲] key to display the next page or the previous page. Press the [CHANGE] key. MEMO ●If you wish to change a number in a destination, press the [F] or [E] key to move the cursor to the number that you wish to change, then enter the new number using the Number keys. ●You can only correct destinations that were specified with the Number keys. 7 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 4–13 Changing the Destination of Transmitting Documents Correct the destination, then press the [OK] key. Checking and Changing the Fax Status NOTICE ● You cannot correct destinations specified by One-touch Speed Dialing, Coded Speed Dialing, or Directory Dialing. Checking and Changing the Status of Transmitting Documents Changing the Document Transmission Time Checking and Changing the Fax Status You can change or delete the TX start time of a document for which Delayed TX was specified. (See “Specifying the Time to Send a Document” on p. 3-2.) NOTICE ● You cannot change or delete the TX start time that you set when storing a Coded Speed Dialing or One-touch Speed Dialing, using the procedure outlined below. 1 Press the [FAX MONITOR] key in the Basic Features Screen. MEMO ● When the printer function is installed, press the [SYSTEM MONITOR] key. Changing the Document Transmission Time 2 Select the [TX DOCUMENT] key. 3 Press the document whose transmission starting time you wish to change or delete. MEMO ●If the destinations cannot all fit on the screen, press the [▼] or [▲] key to display the previous page or the next page. 4 4–14 Press the [DETAILS] key. Checking and Changing the Status of Transmitting Documents 5 Press the [CHANGE] key. Checking and Changing the Fax Status 6 Press the [TX START TIME] key. Press the [CANCEL DELAYED TX] key, then press the [OK] key. MEMO ● The document whose Delayed TX was canceled becomes a waiting document. To change the transmission start time Enter the new time with the Number keys, then press the [OK] key. 7 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 4–15 Changing the Document Transmission Time To cancel the transmission start time Checking the Status of Received Documents Deleting Received Documents from Memory You can delete a Memory Lock document from the RX Document screen. Checking and Changing the Fax Status 1 Press the [FAX MONITOR] key in the Basic Features Screen. MEMO ●When the printer function is installed, press the [SYSTEM MONITOR] key. 2 Select the [RX DOCUMENT] key. Deleting Received Documents from Memory 3 Press the document to be deleted. MEMO ● If the destinations cannot all fit on the screen, press the [▼] or [▲] key to display the previous page or the next page. ● You can select a document that is being received, and cancel receiving. ● You cannot delete a RX Document that is being printed. 4–16 Checking the Status of Received Documents 4 Press the [ERASE] key. 5 Verify the destination, then press the [YES] key. If you wish to cancel erase, press the [NO] key. Deleting Received Documents from Memory 6 Checking and Changing the Fax Status MEMO ● If you select a document that is being received,“ERASE” will change to “CANCEL”, enabling you to cancel receiving. Press the [DONE] key. The display returns to the Basic Features Screen. 4–17 Checking the Status of Received Documents Printing a DOC. Memory List Checking and Changing the Fax Status You can check the information concerning documents stored in the memory, for example Delayed TX documents which are waiting to be transmitted, or RX documents which are waiting to be printed. You can manually print a document memory list as required. Printing a DOC. Memory List 1 Press the [FAX MONITOR] key in the Basic Features Screen. MEMO ● When the printer function is installed, press the [SYSTEM MONITOR] key. 4–18 Checking the Status of Received Documents 2 Select the [RX DOCUMENT] key. Checking and Changing the Fax Status 3 Press the [PRINT LIST] key. Printing a DOC. Memory List 4 A DOC. Memory List is printed. 5 Press the [DONE] key. The display returns to the Basic Features Screen. 4–19 Checking the Status of Received Documents Checking Detailed Information Concerning a RX Document Checking and Changing the Fax Status You can check detailed information such as the time the document was received and the number of pages. 1 Press the [FAX MONITOR] key in the Basic Features screen. MEMO ●When the printer function is installed, press the [SYSTEM MONITOR] key. Checking Detailed Information Concerning a RX Document 2 Select the [RX DOCUMENT] key. 3 Press the document whose detailed information you wish to display. MEMO ● If the destinations cannot all fit on the screen, press the [▼] or [▲] key to display the previous page or the next page. 4–20 Checking the Status of Received Documents 4 Press the [DETAILS] key. Checking and Changing the Fax Status 5 After checking the information, press the [DONE] key. Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 4–21 Checking Detailed Information Concerning a RX Document 6 Checking the Status of Received Documents Transferring Received Documents from Memory You can transfer a RX document to another FAX machine. Checking and Changing the Fax Status 1 Press the [FAX MONITOR] key in the Basic Features Screen. MEMO ●When the printer function is installed, press the [SYSTEM MONITOR] key. 2 Select the [RX DOCUMENT] key. Transferring Received Documents from Memory 3 Press the document to be transferred. MEMO ● If the destinations cannot all fit on the screen, press the [▼] or [▲] key to display the previous page or the next page. 4–22 Checking the Status of Received Documents 4 Press the [DETAILS] key. Checking and Changing the Fax Status 5 Press the [TRANSFER] key. Specify the transfer destination, then press the [OK] key. MEMO ● You can specify the destination with One-touch Speed Dialing (see p. 2-18), Coded Speed Dialing (see p. 2-19), Directory Dialing (see p. 3-22), or Number Key Dialing (see p. 2-16). 7 Verify the transfer destination, then press the [YES] key. If you wish to cancel transfer, press the [NO] key. NOTICE ●When a RX document is transferred to another FAX machine, the RX document is automatically deleted. 8 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 4–23 Transferring Received Documents from Memory 6 Checking Communication Results Checking the Details of Communication Results Checking and Changing the Fax Status You can check detailed information such as the start time, result and the number of pages, of the last 40 transactions (transmissions and receptions). 1 Press the [FAX MONITOR] key in the Basic Features Screen. MEMO ● When the printer function is installed, press the [SYSTEM MONITOR] key. Checking the Details of Communication Results 2 Select the [TX/RX RESULT] key. 3 Press the document whose detailed information you wish to display. MEMO ●If the destinations cannot all fit on the screen, press the [▼] or [▲] key to display the previous page or the next page. 4–24 Checking Communication Results 4 Press the [DETAILS] key. Checking and Changing the Fax Status 5 After checking the information, press the [DONE] key. Checking the Details of Communication Results 6 Press the [DONE] key. The display returns to the Basic Features Screen. 4–25 Checking Communication Results Printing Activity Management Reports Checking and Changing the Fax Status The start time, destination, sender’s name, dates and time the documents were sent or received, communication mode, number of pages, and TX/RX results, for the 40 most recent transactions are printed. Printing Activity Management Reports 1 Press the [FAX MONITOR] key in the Basic Features Screen. MEMO ● When the printer function is installed, press the [SYSTEM MONITOR] key. 2 4–26 Select the [TX/RX RESULT] key. Checking Communication Results 3 Press the [PRINT LIST] key. The Activity Management Report is printed. Printing Activity Management Reports 5 Checking and Changing the Fax Status 4 Press the [DONE] key. The display returns to the Basic Features Screen. 4–27 Convenient Functions 5–1 Dialing with a PIN Code The PIN(Personal Identification Number) code prevents unauthorized personnel from making calls. To protect privileged access to the telephone lines, only authorized users are entrusted with the PIN codes for daily operations. Some Private Branch Exchange(PBX) systems require that a PIN code be entered when dialing a number to make a call or send a document by fax. Depending on the requirements of the PBX system, the PIN code may be entered either before the number as a prefix, or after the number as a suffix. MEMO ●When using the PIN code, it is necessary to set the PIN code position beforehand. (See “Setting PIN CODE ACCESS” on p. 6-40.) Convenient Functions When PIN Code position is set previously ■ When the PIN code position is set to [PREFIX] or [SUFFIX] 1 Specify the destination and press the When PIN Code position is set previously 2 Enter the PIN code. 3 5–2 Press the [OK] key. key. Dialing with a PIN Code When PIN Code position is optional ■ When the PIN code position is set to [OPTION]. 1 Specify the destination and press the [PIN CODE] key once in the desired position. “C” is displayed on the screen after pressing the [PIN CODE] key. MEMO ● The [PIN CODE] key can be pressed either before the destination, after the destination, or while specifying the destination. ● For better security, the PIN codes are not displayed during dialing (only a “C” appears), and they do not appear in printed activity reports. Press the key and enter the PIN code. When PIN Code position is optional 2 MEMO ●The PIN code is not displayed as it is entered. 3 Convenient Functions NOTICE ●The PIN code entry position depends on the PBX system. Press the [OK] key. 5–3 Storing and Setting Custom Fax Settings to suit your Needs 6–1 Setting the Current Date and Time (DATE/TIME) Storing and Setting Custom Fax Settings to suit your Needs Register the date and time before using the FAX functions. Some FAX functions will not operate unless you set the date and time. The set date and time can be printed out on the other party’s recording paper as a record showing the sender and when the document was sent. (See “Attaching a Transmission Terminal ID to the Document to be Sent” on p. 6-8.) MEMO ● The Timer settings screen is made up of several screens. Use the [▲] and [▼] keys to scroll to the desired screen and make the required settings. ● When [▲] [▼] should be pressed, the indication is displayed in this manual. 1 Call up the desired screen as follows: Key 2 Enter the current date (year, month, day) and time with the Number keys ( - ), then press the [OK] key. Setting the Current Date and Time (DATE/TIME) MEMO ●Enter only the last two digits for the year. ●Enter the date as four digits without a space, such as 0605 for June 5. ●Enter the time in 24-hour notation as four digits without a space, such as 1503 for 15:03. ●If you make a mistake when entering values, press the key, and enter the values again starting with the year. ●The year 2000 will be displayed as 00. 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–2 Setting Custom Fax Settings MEMO ● When you switch ON the machine or press the key, the values that you set as the Custom FAX Settings are re-activated. ● For details of setting specifications other than those of FAX functions, refer to the Reference & Copying manual. (See Chapter 4 in the Reference & Copying Manual.) Storing and Setting Custom Fax Settings to suit your Needs The Custom FAX Settings are initially set before the machine leaves the factory. You can change the values of the initial settings and register new values, so set the specifications to suit your particular requirements. Setting the appropriate Custom Fax Settings enables you to easily perform FAX operations. Setting Custom Fax Settings 6–3 Setting FAX Specifications Additional Function Available Settings NO SETTINGS*/All Modes UNIT TELEPHONE# Numerals UNIT NAME Alphanumerics SENDER’S NAMES[TTI] Alphanumerics, Symbols TX TERMINAL ID ON*, OFF DENSITY CONTROL 1 to 9 (5*) ROTARY PULSE*, TOUCH TONE AUDIBLE TONES Off-hook Alarm, Dial Tone (Each ON*/OFF) VOLUME CONTROL Alarm Volume, Monitor Volume (Each 0 to 8 (4*)) STORE/INITIALIZE ONE-TOUCH DIALING 60 destinations CODED DIALING 140 destinations GROUP DIALING Telephone Number, Name of Group Dialing, Transmission Time, Directory Index ECM TX ON*/OFF PAUSE TIME 1 to 15 seconds (2 seconds*) AUTO REDIAL ON*/OFF ON*/OFF ERASE FAILED TX ON*/OFF TIME OUT ON*/OFF STAMP DOCUMENT Direct & Memory TX*/ Direct TX RX SETTINGS PRINT LISTS BATCH TX REPORT SETTINGS TX SETTINGS Storing/Setting/Printing Items You Can set in Custom FAX Settings STORE DESTINATIONS STANDARD SETTINGS PRINT SETTINGS SET DIRECTORY GENERAL CONTENTS GENERAL1, GENERAL 2 FILE SETTINGS TEL LINE TYPE Additional Function SYSTEM SETTINGS STANDARD KEY 1,2 SETTING USER SETTINGS Storing and Setting Custom Fax Settings to suit your Needs Storing/Setting/Printing Items You Can set in Custom FAX Settings Available Settings RX RESTRICT ON/OFF* TX START SPEED 33600*, 14400, 9600, 7200, 4800, 2400 bps. RX START SPEED 33600*, 14400, 9600, 7200, 4800, 2400 bps. RX PASSWORD Numerals PIN CODE ACCESS ON/OFF* MEMORY BOX STORE/SET CONFIDENTIAL, RELAY, BATCH SENDING, BULLETIN BOARD, GENERAL, POLLING PRESET POLLING SETTING ON/OFF* TRANSFER SETTING ON/OFF* MEMORY LOCK SETTING ON/OFF* # OF RX COPIES 1 to 99 copies (1 copy*) SELECT CASSETTE SW A, B, C, D Each ON*/OFF RX REDUCTION ON*/OFF TWO-SIDED PRINT ON/OFF* N ON 1 LOG ON/OFF* TX REPORT ON/FOR ERROR ONLY*/OFF RX REPORT ON/FOR ERROR ONLY/OFF* MEMORY BOX REPORT ON*/OFF ACTIVITY REPORT Auto Print with 40 transactions /OFF TX,RX Separate ON/OFF* Daily Report Time ON/OFF* 1-TOUCH SPEED DIAL LIST 1 1-Touch Speed Dial List 1 1-TOUCH SPEED DIAL LIST 2 1-Touch Speed Dial List 2 CODED SPEED DIAL LIST 1 Coded Speed Dial List 1 RAPID DIRECT TX ON*/OFF ECM RX ON*/OFF INCOMING RING ON 1 to 99 times (2 times)/OFF* CODED SPEED DIAL LIST 2 MANUAL/AUTO SWITCH ON 1 to 99 seconds (15 seconds)/OFF* Coded Speed Dial List 2 GROUP DIAL LIST Group Dial List MEMORY RX ON*/OFF USER’S DIAL LIST RX PAGE FOOTER ON/OFF* All Custom Fax Settings (*indicates factory default setting) 6–4 Storing User Settings Registering the Standard Keys on the Basic Features Screen You can register two functions (keys) on the Basic Features Screen. The Basic Features screen is displayed whenever you use FAX functions, so it is convenient for registering frequently used functions. 1 Call up the desired screen as follows: ADDITIONAL FUNCTIONS Key 2 Press the function that you wish to register, then press the [OK] key. 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. Standard key 1 Standard key 2 MEMO ● Standard keys 1 and 2 are displayed as shown at left. Registering this Machine’s Telephone Number You can register the telephone number that you use with this machine. When you FAX a document, the receiving FAX machine includes this telephone number in the sender information it prints on the FAX. Some FAX models also display sender information during transmission. 1 Call up the desired screen as follows: Key 6–5 Registering the Standard Keys on the Basic Features Screen Registering this Machine’s Telephone Number MEMO ● The functions that you can register in the standard keys are displayed on three screens. Press the [▲] or [▼] key to display each screen (1/3 to 3/3). ● To cancel a setting in a registered standard key, specify [NO SETTINGS]. ● To cancel a registration, press the [C] key. Storing and Setting Custom Fax Settings to suit your Needs MEMO ● The User Settings screen is made up of several screens. Use the [▲] and [▼] keys to scroll to the desired screen and make the required settings. ● When [▲] [▼] should be pressed, the indication is displayed in this manual. Storing User Settings 2 Storing and Setting Custom Fax Settings to suit your Needs Enter the telephone number you wish to store for this machine with the Number keys, then press the [OK] key. [SPACE] : Used to insert a space between the area code and the local telephone number. [+] : Used to insert a country code in front of the telephone number. [BACK SPACE] : Used when you entered a wrong number. When you press [BACK SPACE], the digit immediately before the cursor is deleted. MEMO ●The telephone number can have up to 20 digits. ●You can delete all of the entered digits by pressing the key. ●Press the [C] key when you wish to cancel registration. 3 Press the [DONE] key. Repeat this until the Basic Features screen appears again. Registering the Name of the Company and Department Registering the Name of the Company and Department The name of the company, department, and so on, can be registered as a user’s abbreviation. When you FAX a document, the receiving FAX machine includes this company name and department name in the sender information it prints on the FAX. Some FAX models also display sender information during transmission. MEMO ● For the method of entering characters, see “Entering Characters on the Touch Panel Display” on p.1-6 in the Reference & Copying manual. 1 Call up the desired screen as follows: Key 2 Enter the name, then press the [OK] key. MEMO ● You can enter up to 24 characters in the Upper/Lower Case English and Symbol modes. ● Press the [C] key when you wish to cancel registration. ● You can delete all of the entered digits by pressing the key. 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–6 Storing User Settings Registering Sender’s Names MEMO ● For the method of entering characters, see “Entering Characters on the Touch Panel Display” on p.1-6 in the Reference & Copying Manual. ● If you wish to print the sender’s name instead of a user’s abbreviation on the recording paper in the receiving machine, press the [SENDER’S NAME (TTI)] key in Special Features. 1 Call up the desired screen as follows: Key 2 Press the number (item) under which you wish to register the sender’s name, then press the [STORE] key. 3 Enter the sender's name, then press the [OK] key. MEMO ● You can enter up to 24 characters in the UPPER, LOWER, and OTHER modes. (UPPER and LOWER refer to upper- and lower-case letters, respectively, and OTHER refers to special letters and symbols.) ● Press the [C] key when you wish to cancel registration. ● You can delete all of the entered digits by pressing the key. 4 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–7 Registering Sender’s Names MEMO ●You can register up to 99 Senders’ Names (Nos.01 to 99). ●Four numbers appear on the screen. Pressing the [▲] or [▼] key displays the previous or next number. (The final screen displays the three numbers 97, 98 and 99.) ●You can also specify the target numbers by entering them using the Number keys. Storing and Setting Custom Fax Settings to suit your Needs You can register the name of a department or section, an individual name, and so on, as the sender’s name. Register the sender’s name when you wish to print a name other than the user’s abbreviation as the sender’s record on the recording paper of the receiving machine. Storing User Settings Attaching a Transmission Terminal ID to the Document to be Sent Storing and Setting Custom Fax Settings to suit your Needs You can specify whether or not to attach a transmission terminal ID when sending a document. The transmission terminal ID is printed at the top of the sent document. Your telephone number, name, and so on, are printed, enabling the receiving party to know who sent the document. MEMO ● The initial setting is “ON”. If you set the transmission terminal ID to “ON”, you can set the position at which the transmission terminal ID appears and also set a telephone number mark. (The initial settings are, transmission terminal ID position: Outside, and Telephone number mark: FAX.) 1 Call up the desired screen as follows: Key 2 Select the [ON] or [OFF] key for the TX Terminal ID MEMO ● Press the [C] key when you wish to cancel registration. Attaching a Transmission Terminal ID to the Document to be Sent 6–8 Storing User Settings To enable printing of the transmission terminal ID • Printing position [OUTSIDE] : This prints the transmission terminal ID outside the image area on the output FAX. [INSIDE] : This prints the transmission terminal ID inside the image area on the output FAX. • Telephone number mark [FAX] : This prints the letters “FAX” before the telephone number. [ ] : This prints the “ ” mark before the telephone number. Example : If you make a setting to print a transmission terminal ID, the transmission terminal ID is printed on the recording paper in the destination machine, as shown below. Press the [OFF] key, and then the [OK] key.. 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–9 Attaching a Transmission Terminal ID to the Document to be Sent To disable printing of the transmission terminal ID Storing and Setting Custom Fax Settings to suit your Needs Specify the transmission terminal ID printing position and the telephone number mark, then press the [OK] key. Storing User Settings Setting the Standard Density for Scanning Documents Storing and Setting Custom Fax Settings to suit your Needs You can set the scanning density of an original, which becomes the standard “Density” of the Basic Features screen. This function enables you to set the standard density in advance when you frequently scan originals that are either too dark or too light to see clearly. MEMO ● The initial setting is “5”. ● The resolution (fineness of the image) remains unchanged when you change (set) the density. Set the resolution when you wish to send a complex and detailed original. (See “Setting Resolution, Density, and Image Quality to Match the Original” on p. 2-6.) 1 Call up the desired screen as follows: Key 2 Press the [LIGHT] or [DARK] keys to set the scanning density, then press the [OK] key. MEMO ●The scanning density can be set from 1 to 9. ●Press the [C] key when you wish to cancel registration. Setting the Standard Density for Scanning Documents Selecting the Line Type 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. Selecting the Line Type Set the kind of telephone line connected to the machine. If the setting is incorrect, you will be unable to communicate with another machine, so verify the kind of telephone line and make the correct setting. MEMO ● The initial setting is “ROTARY PULSE”. 1 Call up the desired screen as follows: Key 6–10 Storing User Settings 2 MEMO ●Press the [C] key when you wish to cancel registration. 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. Setting the Dial Tone You can make settings to sound, or not sound, a dial tone. MEMO ● The initial settings is “Dial tone: ON”. ● The dial tone is a tone that sounds when you specify the telephone number of the other party. Call up the desired screen as follows: Key 2 Select each of Dial tone [ON] or [OFF], then press the [OK] key. Sounds. Does not sound. MEMO ● Press the [C] key when you wish to cancel registration. 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–11 Setting the Dial Tone 1 Storing and Setting Custom Fax Settings to suit your Needs Select the kind of telephone line, then press the [OK] key. Storing User Settings Adjusting the Alarm Volume and Monitor Volume Storing and Setting Custom Fax Settings to suit your Needs You can set the alarm volume and the monitor volume. MEMO ● The initial settings are, “Alarm volume: 4” and “Monitor volume: 4”. ● The monitor volume is the tone that is emitted when this machine makes connection to the other party’s FAX machine. 1 Call up the desired screen as follows: Key 2 Press the [▲] or [▼] keys to set the alarm volume ([ALARM VOLUME]) and monitor volume ([MONITOR VOL.]), then press the [OK] key. MEMO ●The volume can be set from 0 to 8. ●If you set the tone volume to 0, no tone will sound. ●Press the [C] key when you wish to cancel registration. Adjusting the Alarm Volume and Monitor Volume Registering the Names of the User Content Keys in the Telephone Directory 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. Registering the Names of the User Content Keys in the Directory The directory is provided with alphabetical content keys and two general keys (GENERAL1 and GENERAL2). You can name these User Content Keys, and display them in the Directory screen. MEMO ● The initial settings are “General 1” and “General 2”. ● When sending an original, you can use one of the user content keys to specify a destination. In this case, it is necessary to set a destination that is registered in the one-touch speed dialing memory or coded speed dialing memory in the user content key. (See “Registering a Telephone Number in the Onetouch Speed Dialing or Coded Speed Dialing Memory” on p. 6-16.) Telephone directory contents screen User content keys 1 Call up the desired screen as follows: Key 6–12 Storing User Settings 2 3 Enter the name for the user content key, then press the [OK] key. MEMO ● For the method of entering characters, see “Entering Characters on the Touch Panel Display” on p.1-6 in the Reference & Copying Manual. ● You can delete all of the entered digits by pressing the key. ● Press the [C] key when you wish to cancel registration. Press the [DONE] key. Repeat this until the Basic Features screen appears again. MEMO ● If you wish to set the name of the other user content key, do not press the [DONE] key, but carry out steps 2 and 3 again. 6–13 Registering the Names of the User Content Keys in the Telephone Directory 4 Storing and Setting Custom Fax Settings to suit your Needs Press the user content key ( [GENERAL 1] or [GENERAL 2] ) whose name you wish to change. Storing User Settings Changing the FAX Function Standard Modes Storing and Setting Custom Fax Settings to suit your Needs This allows you to set the FAX standard mode that the machine enters when the power is turned ON or the key is pressed. You can set the default values for Resolution, Density, Image Quality, Direct Transmission, and Document Stamp, and you can return these settings to their initial values. MEMO ● The initial settings are, “Resolution: Standard”, “Density: Normal”, “Image Quality: Text”, “Direct: No”, and “Stamp: No”. 1 Set and store the Resolution, Density, Image Quality, Direct Transmission, and Document Stamp modes in the Basic Features Screen. 2 Call up the desired screen as follows: Key 3 Press the [STORE] or [INITIALIZE] key. Changing the FAX Function Standard Modes [STORE] : The values set on the Basic Features Screen are registered as the Standard modes. [INITIALIZE] : The initial settings are registered as the Standard modes. If you selected “Store” A verification message (left screen) appears. If you wish to store the current settings, press the [YES] key. If not, press the [NO] key. MEMO ●If you select the [YES] key, the message “Stored” appears on the screen. 6–14 Storing User Settings If you selected “Initialize” MEMO ● If you select the [YES] key, the message “Initialized” appears on the screen. 4 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. Storing and Setting Custom Fax Settings to suit your Needs The verification message (left screen) appears. If you wish to restore the initial values, press the [YES] key. If not, press the [NO] key. Changing the FAX Function Standard Modes 6–15 Storing Various Dialing Functions Storing and Setting Custom Fax Settings to suit your Needs Registering a Telephone Number in the One-touch Speed Dialing or Coded Speed Dialing Memory You can store the telephone number and name of the destination in One-Touch Speed Dialing or Coded Speed Dialing. By registering destinations in One-touch Speed Dialing or Coded Speed Dialing, you can easily specify a destination when sending an original. You can also register destinations that were stored in One-touch Speed Dialing or Coded Speed Dialing, in the telephone directory. MEMO ● You can store up to 60 destinations (Nos.01 to 60) in One-touch Speed Dialing. ● You can store up to 140 destinations (000 to 139) in Coded Speed Dialing. ● When storing a destination in One-touch Speed Dialing or Coded Speed Dialing, you can set transmission functions such as the sending time, set speed and subaddress, in addition to the telephone number and name. NOTICE ● When specifying a One-touch Speed Dialing number (01 to 60) using the Number keys, enter a 2-digit number (e.g. “01”). In the case of a Coded Speed Dialing number, enter a 3-digit number (e.g. “001”). ● If you change the contents of a One-touch Speed Dialing or Coded Speed Dialing registration when a document that you sent using the One-touch Speed Dialing or Coded Speed Dialing function is “Sending” or “Waiting”, the change will become effective from the next time that you dial the destination. Registering a Telephone Number in the One-touch Speed Dialing or Coded Speed Dialing Memory 1 Call up the desired screen as follows: Key 2 Press the [ONE-TOUCH DIALING] or [CODED DIALING] key. If a destination is registered under One-touch Speed Dialing, Coded Speed Dialing or Group Dialing, the stored contents (telephone number, name, and so on) are displayed. MEMO ●If you press the [DONE] key, the display returns to the previous screen. 3 Specify the number to be registered in One-touch Speed Dialing or Coded Speed Dialing, then press the [STORE] key. MEMO ● Pressing the [▲] or [▼] key displays the previous or next number. ● You can specify the number using the Onetouch Speed Dialing keys or the Number keys on the control panel. ● If you change the contents stored in One-touch Speed Dialing or Coded Speed Dialing, the stored contents of One-touch Speed Dialing or Coded Speed Dialing that are stored as a Group Dialing set will also change. 6–16 Storing Various Dialing Functions Deleting a stored One-touch Speed Dialing or Coded Speed Dialing Destination A screen for verifying whether or not it is OK to delete the destination appears. If you wish to delete the specified destination (stored in the One-touch Speed Dialing or Coded Speed Dialing), press the [YES] key. If not, press the [NO] key. MEMO ● When you delete a destination stored in One-touch Speed Dialing or Coded Speed Dialing, all of the stored contents (telephone number, name, etc.) of that destination will be deleted. ● After you delete a destination stored in One-touch Speed Dialing or Coded Speed Dialing, if you Group Dial to a group of destinations that contained the deleted destination, you will be unable to send a document to the deleted destination. 4 Enter the telephone number of the other party using the number keys, then press [OK]. : Press this key to insert a pause of several seconds in the telephone number that you are dialing. If you insert a pause, the letter “p” is displayed between the numbers, and also the letter “P” appears at the end of the number. When dialing an overseas number, insert a pause after the access number (001, for example), and also at the end of the telephone number. You can also set the length of the pause. [TONE] : Press before inputting a tone signal from a dial line. [+] : Press this key to enter a + into your facsimile number. [SPACE] : Press to insert a space between the area code and the local telephone number. [BACK SPACE] : Press to delete the character immediately before the cursor. [F][E] : Used to move the cursor forward or backward. To change the entered character, press the [ F ] or [ E ] key to move the cursor to the position of the character concerned, then re-enter the character. [OPTION] : You can set the set time, sending speed, long distance, and subaddaress. MEMO ●The telephone numbers can have up to 120 digits. ●If you wish to delete a set telephone number, press the key. ●Press the [C] key when you wish to cancel registration. NOTICE ● Pauses or spaces cannot be entered before telephone numbers. ● If you inserted a pause at the end of a telephone number, the pause interval is fixed at 10 seconds. 6–17 Registering a Telephone Number in the One-touch Speed Dialing or Coded Speed Dialing Memory [PAUSE] Storing and Setting Custom Fax Settings to suit your Needs Press the [DELETE] key. Storing Various Dialing Functions 5 Storing and Setting Custom Fax Settings to suit your Needs Enter the name of the destination using the touch panel, then press the [OK] key. MEMO ● For the method of entering characters, see “Entering Characters on the Touch Panel Display” on p. 1-6 in the Reference & Copying Manual. ● You can enter up to 24 characters in the UPPER, LOWER, and OTHER modes. ● You can also omit names by pressing the [OK] key without first entering characters. ● Press the [C] key when you wish to cancel registration. 6 Specify where to store the name in the directory. Example: To store the name to [C] in the directory, press the [ABC] key. ABC appears. Registering a Telephone Number in the One-touch Speed Dialing or Coded Speed Dialing Memory Select the [C] key, then press the [OK] key. MEMO ● You can also store destinations in the user content keys (GENERAL 1 and GENERAL 2). These keys are convenient for registering destinations that you frequently call up. Also, you can register the names of the user content keys. (See “Registering the Names of the User Content Keys in the Directory” on p. 6-12.) 7 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–18 Storing Various Dialing Functions When storing a destination in One-touch Speed Dialing or Coded Speed Dialing, you can also store communication functions such as the set time, sending speed, long distance, and subaddress. MEMO ●The initial settings are, “Set time: NO”, “Sending speed: 33600 bps”, “Long distance: Domestic”, and “subaddress, password: None”. 1 Call up the desired screen as follows: Key 2 Select the target One-touch Speed Dialing or Coded Speed Dialing number, then press the [STORE] key. Storing and Setting Custom Fax Settings to suit your Needs Detailed Settings When Making a Registration in One-touch Speed Dialing or Coded Speed Dialing (See “Registering a Telephone Number in the One-touch Speed Dialing or Coded Speed Dialing Memor y” on p. 6-16) Press the [OPTION] key. 4 The option screen appears. When you press a setting item, the setting screen for that item appears. 6–19 Detailed Settings When Making a Registration in One-touch Speed Dialing or Coded Speed Dialing Memory 3 Storing Various Dialing Functions Setting the Transmission Time Storing and Setting Custom Fax Settings to suit your Needs If you set the transmission time, the document that has been read to the memory is automatically sent when the set time is reached. If a number of documents for the same destination have been read to the memory, you can send them in one batch by setting Batch TX to “ON”, thus reducing communication costs. Press a number (between [1] and [5]), then enter the send starting time using the number keys. To end setting of the sending time, press the [OK] key. MEMO ●You can set up to five transmission times (No.: 1 to 5). ●Enter the transmission time using the 24-hour clock (00:00 to 23:59). ●If you make an incorrect entry, press the key. Setting the Sending Speed If you send at [33600 bps] but communication errors occur frequently, try changing the setting to [14400 bps], [9600 bps] and [4800 bps] in that sequence. Press the desired sending speed, then press the [OK] key. MEMO ●The initial setting is “33600 bps”. Detailed Settings When Making a Registration in One-touch Speed Dialing or Coded Speed Dialing Memory Setting Long Distance Sending Set [LONG DISTANCE (1)] if communication errors frequently occur when you make overseas calls (when the overseas telephone number is registered). If the errors persist, try setting [LONG DISTANCE (2)] and [LONG DISTANCE (3)] in that sequence. Press the desired item, then press the [OK] key. MEMO ●The initial setting is “DOMESTIC”. 6–20 Storing Various Dialing Functions Setting a subaddress Press the [SUBADDRESS] and [PASSWORD] key, and enter the subaddress and the password using the number keys. To end setting of the subaddress, press the [OK] key. MEMO ●You can store a subaddress and password of up to 20 digits each. You can store numbers, #, * and spaces. ●To register a space, press the [SPACE] key. ●When you press the [BACK SPACE] key, the character immediately behind the cursor is deleted. ●You can delete entered characters using the key. ●Press the [C] key when you wish to cancel storing. ●For further information regarding the subaddress and password, refer to “Communication Using the Subaddress” (See. p. 3-18). 5 Storing and Setting Custom Fax Settings to suit your Needs You can store a subaddress and a password that conform to the ITU-T standard. Set a subaddress and a password when sending or receiving a document to or from a Memory Box that uses the ITU-T standard. Once you have stored the detailed settings, press the [OK] key. 6–21 Detailed Settings When Making a Registration in One-touch Speed Dialing or Coded Speed Dialing Memory The display returns to step 4 (See p. 6-17) of “Registering a Telephone Number in the One-touch Speed Dialing or Coded Speed Dialing Memory”. Storing Various Dialing Functions Registering Group Dialing Destinations Storing and Setting Custom Fax Settings to suit your Needs You can use One-touch Speed Dialing or Coded Speed Dialing for Group Dialing destinations. By storing a Group Dialing set, you can specify a number of destinations in a single operation. MEMO ●You can store up to 199 One-touch Speed Dialing and Coded Speed Dialing destinations in a single Group Dialing set. ●To store destinations in a Group Dialing set, you must have first stored them as One-touch Speed Dialing or Coded Speed Dialing destinations. ●If you wish to send documents at a set time each day, you can also set the sending time. NOTICE ●When specifying a One-touch Speed Dialing number (01 to 60) using the Number keys, enter a 2-digit number (e.g. “01”). In the case of a Coded Speed Dialing number, enter a 3-digit number (e.g. “001”). 1 Call up the desired screen as follows: Key 2 Press the [GROUP DIALING] key. Registering Group Dialing Destinations 3 Specify the One-touch Speed Dialing number or Coded Speed Dialing number to be used as the Group Dialing set number, then press [STORE]. MEMO ●Pressing the [ ▼ ] or [ ▲ ] key displays the previous or next number. ●You can specify the number to dial by using the One-touch Speed Dialing keys or the Number keys on the control panel. 6–22 Storing Various Dialing Functions Deleting a Group Dialing set A screen for verifying whether or not it is OK to delete the Group Dialing set appears. If you wish to delete the specified group dialing set, press the [YES] key. If not, press the [NO] key. NOTICE ●Note that once you press the [YES] key, you cannot cancel deletion of the Group Dialing set. 4 Specify the destinations to be stored in the Group Dialing set. NOTICE ●You can store up to 199 numbers in one Group Dialing set. ●Up to 6 destinations appear on the screen. Pressing the [▼] or [▲] key displays the previous or next number. ●Press the [C] key when you wish to cancel registration. Deleting a Destination Registered in a Group Specify the destination to be deleted, then press the [DELETE] key. A screen for verifying whether or not it is OK to delete the destination appears. If you wish to delete the specified destination, press the [YES] key. If not, press the [NO] key. 6–23 Registering Group Dialing Destinations MEMO ● Specify the destinations to be stored as a Group Dialing set, from the One-touch Speed Dialing, the Coded Speed Dialing and the Directory. You cannot directly store the telephone numbers of the destinations using the Number keys. Storing and Setting Custom Fax Settings to suit your Needs Specify the One-touch Speed Dialing number or Coded Speed Dialing number used as the Group Dialing set that you wish to delete, then press the [DELETE] key. Storing Various Dialing Functions 5 Storing and Setting Custom Fax Settings to suit your Needs If you wish to set the transmission time, press the [SENDING TIME] key. If you do not wish to set the transmission time, proceed to step 7. MEMO ● If you set the transmission time, the documents that were read to the memory will be automatically sent when the set time is reached. 6 Select a key between [1] and [5], enter the transmisssion time using the Number keys, then press the [OK] key. MEMO ●You can set up to five transmission times (No.: 1 to 5). ●Enter the transmission time using the 24-hour clock (00:00 to 23:59). ●If you make an incorrect entry, press the key. Registering Group Dialing Destinations 7 Press the [OK] key. 8 Enter the name of the Group Dialing set using the touch panel display, then press the [OK] key. MEMO ●For the method of entering characters, see “Entering Characters on the Touch Panel Display” on p. 1-6 in the Reference & Copying Manual. ●You can enter up to 24 characters in UPPER, LOWER, and OTHER modes. ●It is not necessary to specify a name for the group dialing set. If you do not want to specify a name, press the [OK] key without entering anything. ●You can delete all the entered characters key. by pressing the ●Press the [C] key when you wish to cancel registration. 6–24 Storing Various Dialing Functions 9 MEMO ● For the method of storing a destination in the Directory, refer to “Registering a Telephone Number in the One-touch Speed Dialing or Coded Speed Dialing Memory” (See p. 6-16). ● You can also store destinations in the user content keys (GENERAL 1 and GENERAL 2). These keys are convenient for storing destinations that you frequently call up. Also, you can store the names of the user content keys. 10 Press the [DONE] key. Repeat this until the Basic Features screen appears again. Storing and Setting Custom Fax Settings to suit your Needs Enter where in the directory to store the group name, then press the [OK] key. Registering Group Dialing Destinations 6–25 Setting Transmission Functions Storing and Setting Custom Fax Settings to suit your Needs MEMO ● The TX settings screen is made up of several screens. Use the [▲] and [▼] keys to scroll to the desired screen and make the required settings. ● When [▲] [▼] should be pressed, the indication is displayed in this manual. Setting Whether to Use ECM Transmission You can send documents using ECM. ECM is a function which automatically corrects errors in an image while it is being sent. MEMO ● The initial setting is “ON”. ● The letters “ECM” stand for “Error Correction Mode”. ● When you wish to communicate using ECM, it is necessary that the ECM function be set in both the other party’s machine and this machine (unless ECM is set in both machines, this function will not operate). ● Even when you set the ECM function, errors can sometimes occur due to a poor telephone line. ● If trouble occurs in the telephone line, it will take some time for the documents to be sent. 1 Call up the desired screen as follows: Key Setting Whether to Use ECM Transmission Setting the Pause Time 2 Select the [ON] or the [OFF] key, then press the [OK] key. 3 Press the [DONE] key. Repeat this until the Basic Features screen appears again. Setting the Pause Time You can change the setting of the pause (seconds) that is inserted when you press the pause key. MEMO ● The initial setting is “2 (sec)”. ● Pauses entered at the end of dialed telephone numbers are always 10 seconds long. 1 Call up the desired screen as follows: Key 6–26 Setting Transmission Functions 2 MEMO ●The pause time must be from 1 to 15 seconds. ●To cancel the setting procedure, press the [C] key. 3 Press the [DONE] key. Repeat this until the Basic Features screen appears again. Setting Auto Redial Auto Redial is a function that automatically dials the other party again if the other party cannot be dialed due to a busy line, for example, or if a sending error occurs. If you set Auto Redial, you can set the Redial times, redial interval, and so on. MEMO ● The initial setting is, “Auto Redial: ON”. If you set Auto Redial to “ON”, you can set the following details. • Redial Times : This is the number of times the machine redials automatically. (Initial setting: 2 times.) • Redial Interval : Sets the redial interval. (Initial setting: 2 minutes) • TX Error Redial : This controls whether the machine redials when a transmission error occurs, and determines which pages of the document to resend. (Initial setting: error & 1st page.) Setting Auto Redial 1 Call up the desired screen as follows: Key 2 Set Auto Redial. To set Auto Redial, press the [ON] key, then press the [OPTIONAL SETTINGS] key. Proceed to step 3. If you do not wish to set Auto Redial, press the [OFF] key. Proceed to step 4. 3 Storing and Setting Custom Fax Settings to suit your Needs Set the pause time with the Number keys or the [–] [+] keys, then press the [OK] key. Set the number of times you want the machine to redial, the redial interval, whether to resend when a transmission error occurs, and, if so, what pages to resend. 6–27 Setting Transmission Functions To set the number of times to redial Storing and Setting Custom Fax Settings to suit your Needs Press the [REDIAL TIMES] key. Press the number keys or the [+] or [–] key to specify the Redial times, then press the [OK] key. MEMO ●The machine can redial from 1 to 10 times. ●To cancel the setting procedure, press the [C] key. To set the redial interval Press the [REDIAL INTERVAL] key. Press the number keys or the [+] or [–] key to specify the Redial interval, then press the [OK] key. MEMO ●The redial interval must be from 2 to 99 minutes. ●To cancel the setting procedure, press the [C] key. Setting Automatic Redialing To set transmission error redial Press the [TX ERROR RESEND] key. Press the desired item, then press the [OK] key. [ERROR & 1ST PAGE] : Auto Redial takes place if a sending error occurs. The first page of the document and also the error page and subsequent pages are resent. [ALL PAGE] : Auto Redial takes place if a sending error occurs. All pages of the document are resent. [NO] : Redialing does not take place if a sending error occurs. MEMO ●To cancel the setting procedure, press the [C] key. 4 Press the [DONE] key. If you next press the [OK] key, then press the [DONE] key, the display returns to the Basic Features Screen. 6–28 Setting Transmission Functions Batch TX is a function that enables you to send a number of documents for the same destination that have been read to the memory, in a single operation. MEMO ●The initial setting is "ON" ●You cannot perform Batch TX if you specified the destination using the Number keys, or if you specified the destination using One-touch Speed Dialing or Coded Speed Dialing in which a subaddress is stored. 1 Call up the desired screen as follows: Key 2 Select the [ON] or the [OFF] key, then press the [OK] key. Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–29 Setting Batch TX 3 Storing and Setting Custom Fax Settings to suit your Needs Setting Batch TX Setting Transmission Functions Setting Whether to Clear Failed Transmissions from Memory Storing and Setting Custom Fax Settings to suit your Needs Erase failed TX is a function that enables a document stored in the memory to be erased from the memory if an error occurred when the document was being sent. MEMO ● The initial setting is "ON" ● If sending ended normally, the documents are automatically erased from the memory. 1 Call up the desired screen as follows: Key 2 Select the [ON] or the [OFF] key, then press the [OK] key. Setting Whether to Clear Failed Transmissions from Memory 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–30 Setting Transmission Functions Timeout is a function that starts scanning of a document without any need to press the key when the destination is specified by One-touch Speed Dialing, Coded Speed Dialing or Redialing. MEMO ● The initial setting is "ON" ● If there is one specified destination, this function operates after 5 seconds. ● When performing Sequential Broadcast, if you allow a certain time to elapse while you are specifying the telephone number of the other party (5 seconds after specifying the first telephone number, and 10 seconds or more after specifying the second or subsequent telephone number), the Timeout function will operate, and the document will be automatically read into the memory (in this case, sequential sending of the document to the remaining destinations will no longer take place). This function will operate if you press the [NEXT] key after specifying the destinations for Sequential Broadcast using the Number keys. 1 Call up the desired screen as follows: Key Select the [ON] or the [OFF] key, then press the [OK] key. 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. Setting Whether to Start Scanning Without Pressing the 2 Storing and Setting Custom Fax Settings to suit your Needs Setting Whether to Start Scanning Without Pressing the Key When Specifying the Destination Key When Specifying the Destination 6–31 Setting Transmission Functions Setting the Stamping Conditions Storing and Setting Custom Fax Settings to suit your Needs You can set whether to stamp the documents after they are sent, or to stamp the originals to be sent after they have been scanned (the originals are stamped when they are placed in the feeder). NOTICE ● This setting is valid only when a DADF-A1 is installed. MEMO ● The initial setting is "DIRECT & MEMORY TX." ● Specify whether or not to stamp the documents using the Basic Features Screen. (See “Stamping Sent or Scanned Originals” on p. 2-15.) 1 Call up the desired screen as follows: Key 2 Select the [DIRECT & MEMORY TX] or the [DIRECT TX] key, then press the [OK] key. Setting the Stamping Conditions [DIRECT & MEMORY TX] : This stamps documents after they are scanned. [DIRECT TX] : This stamps documents after they are sent only in the Direct Transmission mode only. NOTICE ● If you selected [DIRECT TX], the documents are sent directly to the destination without being read to the memory, even if Rapid Direct TX is set to “ON”. ● If you wish to perform memory sending, select [DIRECT & MEMORY TX]. If you select [DIRECT TX] the documents will not be stamped. 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–32 Setting Transmission Functions Setting Rapid Direct Transmission MEMO ● The initial setting is "ON." ) of [ ❏ DIRECT] is not displayed, memory sending takes place. ● If the check button ( 1 Call up the desired screen as follows: Key 2 Select the [ON] or the [OFF] key, then press the [OK] key. Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–33 Setting Rapid Direct Transmission 3 Storing and Setting Custom Fax Settings to suit your Needs This function enables you to set whether or not originals are sent by Rapid Direct TX when you press the [ ❏ DIRECT] key on the Basic Features Screen. Rapid Direct TX is a mode in which the originals are sent while they are being read to the memory. Setting Reception Functions Storing and Setting Custom Fax Settings to suit your Needs MEMO ●The RX settings screen is made up of several screens. Use the [▲] and [▼] keys to scroll to the desired screen and make the required settings. ●When [▲] [▼] should be pressed, the indication is displayed in this manual. Setting Whether to Use ECM Receiving to Automatically Compensate for Errors in Received Documents You can receive incoming documents using ECM. ECM is a function which automatically corrects errors in an image while it is being sent. MEMO ●The initial setting is “ON”. ●The letters “ECM” stand for “Error Correction Mode”. ●When you wish to communicate using ECM, it is necessary that the ECM function be set in both the other party’s machine and this machine (unless ECM is set in both machines, this function will not operate). ●Even when you set the ECM function, errors can sometimes occur due to a poor telephone line. ●If trouble occurs in the telephone line, it will take some time for the documents to be received. 1 Call up the desired screen as follows: Key Setting Whether to Use ECM Receiving to Automatically Compensate for Errors in Received Documents Setting a Call Tone for an Incoming Call 2 Select the [ON] or the [OFF] key, then press the [OK] key. 3 Press the [DONE] key. Repeat this until the Basic Features screen appears again. Setting a Call Tone for an Incoming Call You can sound a call tone when the machine is in the Auto Receiving mode as well. If you set incoming ring to “ON”, a call tone sounds to inform you of an incoming call. MEMO ● The initial setting is “OFF”. If you set the incoming ring to “ON”, you can set the number of times that the call tone sounds. (Initial setting: 2 times) ● When you wish to use this machine as a telephone, lift the handset while the call tone is sounding. 1 Call up the desired screen as follows: Key 6–34 Setting Reception Functions 2 Select the [ON] or the [OFF] key. If you selected the [ON] key, specify the ring count using the number keys or the [+] or [–] key, then press the [OK] key. MEMO ● The ring count must be from 1 to 99. 3 Press the [DONE] key. Repeat this until the Basic Features screen appears again. Setting Automatic Switching from Manual Receiving to Auto Receiving Set the machine so that it switches over to the Auto Receiving mode if you do not lift the handset during the preset ring time in the Manual Receiving mode. 1 Call up the desired screen as follows: Key 2 Select the [ON] or the [OFF] key. If you selected the [OFF] key, press the [OK] key. If you selected “ON”, specify the number of seconds that elapse until the machine switches over to the Auto Receiving mode using the number keys or the [+] or [–] key, then press the [OK] key. MEMO ●The ring time must be from 1 to 99 seconds. 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–35 Setting Automatic Switching from Manual Receiving to Auto Receiving MEMO ●The initial setting is “ON”. ●If you set Manual/Auto switch to “ON”, you can set the number of seconds that the machine rings for before it switches over to the Auto Receiving mode. (Initial setting: 15 seconds) Storing and Setting Custom Fax Settings to suit your Needs If you selected the [OFF] key, press the [OK] key. Setting Reception Functions Setting Memory Receiving When the Paper Runs Out Storing and Setting Custom Fax Settings to suit your Needs Set whether to receive documents in the memory of the machine if a paper jam occurs or the printing paper or toner runs out, while the received documents are being printed. MEMO ● The initial setting is “ON”. ● When the memory becomes full, documents can no longer be read to the memory. 1 Call up the desired screen as follows: Key 2 Select the [ON] or the [OFF] key, then press the [OK] key. Setting Memory Receiving When the Paper Runs Out 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–36 Setting Reception Functions Setting Whether to Print Information on Received Documents MEMO ● The initial setting is “OFF”. The receiving information (date received, day received, time transaction, reference number, and page number) are printed at the bottom of the received document. Page number Transaction number Time Received Day Received Storing and Setting Custom Fax Settings to suit your Needs Select whether to print the time received, reference number, and number of pages on received documents. Date Received Call up the desired screen as follows: Key 2 Select the [ON] or [OFF] key, then press the [OK] key. 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–37 Setting Whether to Print Information on Received Documents 1 System Management Settings Storing and Setting Custom Fax Settings to suit your Needs NOTICE ●If the system management settings password is set, the screen to enter the password is displayed after pressing the [SYSTEM SETTINGS] key. Enter the password and make a setting. MEMO ●The system settings screen is made up of several screens. Use the [▲] and [▼] keys to scroll to the desired screen and make the required settings. ●When [▲] [▼] should be pressed, the indication is displayed in this manual. RX Restrict This function allows you to prevent your machine from receiving documents from a party that is not stored in the One-touch Speed Dialing or Coded Speed Dialing. This eliminates the nuisance of receiving incorrectly sent documents or junk faxes. MEMO ●The initial setting is "OFF." 1 Call up the desired screen as follows: Key RX Restrict TX/RX Starting Speed 2 Select the [ON] or the [OFF] key, then press the [OK] key. 3 Press the [DONE] key. Repeat this until the Basic Features screen appears again. TX/RX Starting Speed This function enables you to change the starting speed when it takes time to start sending or receiving a document. MEMO ●The initial settings are, “TX Start Speed: 33600 bps” and “RX Start Speed: 33600 bps”. Try reducing the start speed from “33600 bps” to “14400 bps”, “9600 bps”, “7200 bps”, “4800 bps” and “2400 bps” in that sequence. 1 Call up the desired screen as follows: Key 6–38 System Management Settings 2 Select the desired start speed, then press the [OK] key. Press the [DONE] key. Repeat this until the Basic Features Screen appears again. Setting the Receiving Password This function enables you to set an ITU-T standard password. If a subaddress is not set in a document that was received from the other party using the ITU-T standard, a RX password check takes place. If the RX password found does not match the RX password set here, or if a RX password is not attached to the document, the document is not received. Storing and Setting Custom Fax Settings to suit your Needs 3 MEMO ●ITU-T: This is the department which sets communication standards such as those of the International Telecommunication Union. Call up the desired screen as follows: Key 2 Enter the RX password using the number keys, then press the [OK] key. MEMO ●The receiving password can have up to 20 digits, and can include numerals, *, #, and spaces. ●To register a space, press the [SPACE] key. ●When you press the [BACK SPACE] key, the character immediately behind the cursor is deleted. ●You can delete entered characters using the key. ●Press the [C] key when you wish to cancel registration. 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–39 Setting the Receiving Password 1 System Management Settings Setting PIN Code Access Storing and Setting Custom Fax Settings to suit your Needs If your PBX requires a PIN (Personal Identification number) code to get an outside line, your machine can be set to prompt the user to enter the PIN code before any dialing. MEMO ●If the Pin Code Access is set to PREFIX or SUFFIX, or if OPTION is set and when specifying the destination the [PIN CODE] key is pressed before the Start key, the screen for entering the PIN code will be displayed when the Start key is pressed. If you enter the PIN code and press the [OK] key, the original will be scanned. 1 Call up the desired screen as follows: Key 2 Select the [ON] or [OFF] key. If you selected [OFF], press [OK]. If you selected [ON], specify the access method, then press [OK]. Setting PIN Code Access [OPTION] :If your PBX requires a PIN Code depending on destination, select the [OPTION] key. When Pin Code Access is set to [OPTION] the Pin Code key is displayed on the Basic Features screen. [PREFIX] : If your PBX always requires a PIN Code before the destination, select the [PREFIX] key. [SUFFIX] : If your PBX always requires a PIN Code after the destination, select the [SUFFIX] key. 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–40 File Settings Registering a Memory Box You can store/set a memory box. In order to use a memory box, it is necessary to store/set each item of the Memory Box in advance. MEMO ● Communication with a Memory Box is done using an ITU-T standard subaddress and RX password. ● Regarding the method of using Memory Boxes, and also subaddress and RX passwords, refer to “Communications Using the Subaddress” (See p.3-18). ● You can register up to 70 memory boxes (corresponding to box Nos.01 to 99). Box No.00 is intended exclusively for polling sending. NOTICE ● Subaddresses are used to discriminate one Memory box from another. The subaddresses in the memory boxes in this machine cannot be set to the same value. 1 Storing and Setting Custom Fax Settings to suit your Needs MEMO ● The File settings screen is made up of several screens. Use the [▲] and [▼] keys to scroll to the desired screen and make the required settings. ● When [▲] [▼] should be pressed, the indication is displayed in this manual. Call up the desired screen as follows: 2 Select the Memory Box whose registration you wish to change or delete. MEMO ● Pressing the [▼] or [▲] key displays the previous or next Memory Box. ● Memory Box No.00 is intended to be used exclusively as a Polling Box. To store a Memory Box or change a stored item, press the [STORE] key. Deleting the Contents of a stored Memory Box To delete the contents of a memory box, press the [DELETE] key. A confirmation screen will appear, so press the [YES] key to delete the contents, or [NO] if you do not want to delete the contents. MEMO ●You can also specify a Memory Box by entering the Memory Box No. using the Number keys. NOTICE ● You cannot delete the contents of a Memory Box while communication is taking place, or if there is a document in the Memory Box. ● If a password is set in a Memory Box, the password input screen will appear after you press the [STORE] or [DELETE] key. Enter the password using the Number keys, then press the [OK] key. 6–41 Registering a Memory Box Key File Settings 3 Storing and Setting Custom Fax Settings to suit your Needs Select the memory box feature you wish to register, then press the [OK] key. NOTICE ● The screen on the left will not appear if you select the Polling Memory Box (No.00) in step 2. Regarding the procedure from step 4 onward, refer to the method of setting the Polling Memory Box (See p. 6-42). 4 Set the memory box. [CONFIDENTIAL] : (See p. 6-44) [RELAY] : (See p. 6-46) [BATCH SENDING] : (See p. 6-50) [BULLETIN BOARD] : (See p. 6-52) Setting the Polling Memory Box [GENERAL] : (See p. 6-55) Setting the Polling Memory Box Box No.00 is intended exclusively for Polling Sending. If a remote FAX dials your machine and requests polling reception, documents already scanned to the Polling Memory Box can be sent to the remote FAX. You can set the following items in the Polling Memory Box. (Settings marked * are initial settings.) Setting item Set contents Setting BOX NAME This sets the memory box name. If you have not stored the box name, the default "POLLING" is used. Polling* Password You can set a password in order to control a Memory Box. Once you set a password, it is necessary to enter the password in order to change the set contents of the Memory Box or to read an original to the Memory Box, for example. A four-digit number. Can be omitted. DELETE DOCUMENT You can automatically delete documents in the memory after sending them. YES*, NO MEMO ● If you wish to restrict the operation of polling receiving at the remote machine, store a Bulletin Board Memory Box or a General Memory Box, then set the subaddress/password. 6–42 File Settings 1 For details of this procedure, refer to step 2 of the procedure for registering a memory box (See p.6-41). NOTICE ● If “Polling: Unregistered” is displayed on the screen, you cannot use the Polling Box. If you wish to use the Polling Memory Box, select the Polling Memory Box (box No.00), then press the [STORE] key. 2 Enter the name of the Polling Memory Box, then press the [OK] key. MEMO ●For the method of entering characters, see “Entering characters on the Touch Panel Display” on p. 1-6 in the Reference & Copying Manual. ●You can enter up to 24 characters for the memory box name in UPPER, LOWER, and OTHER modes. ●You can delete all the entered characters and the box name by pressing the key. ●Press the [C] key when you wish to cancel registration. Enter the password using the number keys, then press [OK]. MEMO ● Enter a password of four digits with the Number keys. ● If you do not wish to set a password, press the [OK] key without entering a password. ● You can delete the entered characters (numbers) by pressing the key. ● Press the [C] key when you wish to cancel registration. NOTICE ●There is no method of verifying the set password, so do not forget your password. 4 Set Delete Document to [ON] or [OFF], then press the [OK] key. MEMO ● “DELETE DOCUMENT”can be used only when documents have been sent without error (you cannot delete documents if an error occurred while they were being sent). Press if you wish to delete the documents in the Polling Memory Box after they are sent. Press if you wish to leave the documents in the Polling Memory Box after they are sent. 6–43 Setting the Polling Memory Box 3 Storing and Setting Custom Fax Settings to suit your Needs Select box number "00", then press the [STORE] key. File Settings 5 Storing and Setting Custom Fax Settings to suit your Needs Make sure the stored settings are correct, then press the [OK] key. 6 Press the [DONE] key. Repeat this until the Basic Features screen appears again. Setting the Confidential Memory Box A Confidential Memory Box is a dedicated receiving memory box that can restrict the users of the Memory Box. You can use a Confidential Memory Box to receive important documents that you do not wish unauthorized persons to see. The documents received in a Confidential Memory Box cannot be printed unless the password set in it is entered. You can set the following items in a Confidential Memory Box. (Settings marked * are initial settings.) Setting item Set contents Setting Setting the Confidential Memory Box BOX NAME This sets the memory box name. If you do not store a name, the default "CONFIDENTIAL" is used. CONFIDENTIAL* Password Set a password to control the memory box. It is necessary to enter the password if you wish to change the set contents of the memory box or print documents received in the memory box, for example. Can not be omitted. A four-digit number. SUBADDRESS Used to set an ITU-T standard subaddress. This is necessary for discriminating a Confidential Memory Box from other memory boxes when receiving documents from another party. Can not be omitted. RX PASSWORD Set an ITU-T standard password. If a password has been set, the password added to the received documents is compared with the set password. If the passwords do not match each other, the documents are not received. Can be omitted. NOTICE ● There is no method of verifying the set password, so do not forget your password. 1 6–44 Select the [CONFIDENTIAL] key, then press the [OK] key. File Settings 2 MEMO ● For the method of entering characters, see “Entering Characters on the Touch Panel Display” on p. 1-6 in the Reference & Copying Manual. ● You can enter up to 24 characters for the memory box name in UPPER, LOWER, and OTHER modes. (However, this includes the box name “CONFIDENTIAL”). ● You can delete all the entered characters and the box name by pressing the key. ● Press the [C] key when you wish to cancel registration. 3 Enter the password using the Number keys, then press the [OK] key. MEMO ●Be sure to enter a password (4 digits). ●You can delete the entered characters (numbers) by pressing the key. ●Press the [C] key when you wish to cancel registration. Select [SUBADDRESS] and [PASSWORD], enter the respective Numbers using the number keys, then press the [OK] key. MEMO ● You can store a subaddress and a RX password of up to 20 digits each, including numbers, #, * and spaces. ● Be sure to enter a subaddress. ● To store a space, press the [SPACE] key. ● When you press the [BACK SPACE] key, the character immediately behind the cursor is deleted. ● You can delete entered characters using the key. ● Press the [C] key when you wish to cancel registration. 5 Make sure the stored settings are correct, then press the [OK] key. 6 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–45 Setting the Confidential Memory Box 4 Storing and Setting Custom Fax Settings to suit your Needs Enter the name of the Confidential Memory Box, then press the [OK] key. File Settings Setting the Relay Memory Box Storing and Setting Custom Fax Settings to suit your Needs A Relay Memory Box is a memory box that enables documents received from a number of parties to be relayed to certain destinations via this machine. You can set the relay start time, then relay the documents in the memory box at the one time. You can set the following items in a Relay Memory Box. (Settings marked * are initial settings.) Setting item Set contents Setting Setting the Relay Memory Box BOX NAME Sets the memory box name. If you do not store a name, the default "RELAY" is used. "RELAY"* Password Set a password to control the memory box. It is necessary to enter the password if you wish to change the set contents of the memory box or print documents received in the memory box, for example. Can be omitted. A four-digit number. SUBADDRESS Used to set an ITU-T standard subaddress. This is necessary for discriminating a Relay Memory Box from other memory boxes when receiving documents from another party. Can not be omitted. RX PASSWORD Set an ITU-T standard password. If a password has been set, the password added to the received documents is compared with the set password. If the passwords do not match each other, the documents are not received. Can be omitted. RELAY SENDING DESTINATION Set the destination to which the received documents in the memory box are to be relayed. You can use One-touch Speed Dialing, Coded Speed Dialing, or Directory Dialing ORG. RELAY UNIT RESTRICTION Set whether or not to restrict the relay source machines from which documents can be received. ON OFF* If you set “ON”, set the telephone numbers of the relay source machines from which you wish to receive documents. Documents can only be received from the set relay source machines. You can use One-touch Speed Dialing, Coded Speed Dialing, or Directory Dialing PRINT RX DOCUMENT Set whether or not to print the received documents using this machine. ON OFF* TX RELAY REPORT Set whether or not to inform the parties from whom the documents were received of the results of relaying the documents to another destination. This function enables each party that sent documents to confirm the results of relaying the documents to another destination. ON OFF* Set the starting time for relaying the documents. Once you make this setting, the documents in the memory box will be automatically relayed at the set time. ON OFF* (TEL) RELAY START TIME MEMO ● If the parties stored as the relay destination and the relay source machines are not stored in the Onetouch Speed Dialing or the Coded Speed Dialing, register them in the One-touch Speed Dialing or the Coded Speed Dialing. ● When you wish to send a TX Relay report, it is necessary to set a restriction on the relay source machines. 6–46 File Settings 1 Select the [RELAY] key, then press the [OK] key. Enter the name of the Relay Memory Box, then press the [OK] key. MEMO ● For the method of entering characters, see “Entering Characters on the Touch Panel Display” on p. 1-6 in the Reference & Copying Manual. ● You can enter up to 24 characters for the memory box name in UPPER, LOWER, and OTHER modes. ● You can delete entered characters and the box name by pressing the key. ● Press the [C] key when you wish to cancel registration. Enter the password using the Number keys, then press the [OK] key. MEMO ● Enter a password of four digits with the Number keys. ● If you do not wish to set a password, press the [OK] key without entering a password. ● You can delete the entered characters (numbers) by pressing the key. ● Press the [C] key when you wish to cancel registration. NOTICE ●There is no method of verifying the set password, so do not forget your password. 6–47 Setting the Relay Memory Box 3 Storing and Setting Custom Fax Settings to suit your Needs 2 File Settings 4 Storing and Setting Custom Fax Settings to suit your Needs Select [SUBADDRESS] and [PASSWORD], enter the respective numbers using the number keys, then press the [OK] key. MEMO ●You can store a subaddress and a RX password of up to 20 digits each, including numbers, #, * and spaces. ●Be sure to enter a subaddress. ●To register a space, press the [SPACE] key. ●When you press the [BACK SPACE] key, the character immediately behind the cursor is deleted. ●You can delete entered characters using the key. ●Press the [C] key when you wish to cancel registration. 5 Specify the relay destination of the received documents using [ONE-TOUCH DIALING], [CODED DIALING] or [DIRECTORY], then press the [OK] key. Setting the Relay Memory Box MEMO ●For details on how to use [ONE-TOUCH DIALING], [CODED DIALING] or [DIRECTORY], refer to “Various Dialing Methods” (See p.2-16). ●You can also specify the relay destination using the Number keys. Enter the One-touch Speed Dialing or Coded Speed Dialing number. ●To delete a specified destination (item), press that item, then press the [DELETE] key. ●Pressing [▼] or [▲] displays the previous or next memory box. 6 6–48 Set each relay setting item. File Settings ORIG. RELAY UNIT RESTRICTION MEMO ● For details of using [ONE-TOUCH DIALING], [CODED DIALING] or [DIRECTORY], refer to “Various Dialing Methods” (See p.2-16). ● You can also specify the relay destination using the number keys. Enter the One-touch Speed Dialing or Coded Speed Dialing number. ● To delete a specified destination (item), press that item, then press the [DELETE] key. ● Pressing the [▼] or [▲] key displays the previous or next memory box. PRINT RX DOC. Storing and Setting Custom Fax Settings to suit your Needs You can restrict the relay source machines that you specified. If you wish to restrict the machines, press the [ON] key. If not, press the [OFF] key. If you specified [ON], store the relay source machines from which documents are to be accepted. (The screen on the left will appear.) Specify the relay destination using [ONE-TOUCH DIALING], [CODED DIALING] or [DIRECTORY], then press the [OK] key. To print received documents, press the [ON] key. If you do not want to print received documents, press the [OFF] key. To send relay transmission results to the sender, press the [ON] key. If you do not want to send the report, press the [OFF] key. RELAY START TIME To specify the starting time for relaying documents, set [ON]. When not specifying the starting time, set [OFF]. If you specified [ON], set the starting time for relay sending. (The screen on the left will appear.) Enter the start time using the Number keys, then press the [OK] key. MEMO ● Enter the start time using the 24-hour clock (00:00 to 23:59). ● You can delete the entered number by pressing the key. ● If you set “OFF”, relay sending starts when documents are received in the Relay Memory Box. 7 Once you have set all of the items, press the [OK] key. 6–49 Setting the Relay Memory Box TX RELAY REPORT File Settings 8 Storing and Setting Custom Fax Settings to suit your Needs Make sure the stored settings are correct, then press the [OK] key. 9 Press the [DONE] key. Repeat this until the Basic Features screen appears again. Setting the Batch Sending Memory Box The Batch Sending memory box allows you to send documents that have been read into it, to a specific destination at a specific time each day. By setting the sending time to a time when the communication charge is low, you can reduce communication costs. You can set the following items in the Batch Sending Memory Box. (Settings marked * are initial settings.) Set contents Setting item Setting Setting the Batch Sending Memory Box BOX NAME Sets the memory box name. If you do not store a name, the default "BATCH SENDING" is used. BATCH SENDING* Password Sets a password in order to control the memory box. It is necessary to enter the password in order to change the set contents of the memory box or to read an original to the memory box, for example. Can be omitted. A four-digit number. DESTINATION Sets the destination of the documents in the memory box. Can not be omitted. You can use One-touch Speed Dialing, Coded Speed Dialing, or Directory Dialing TX START TIME Sets the send starting time. The documents in the memory box are automatically sent at the set starting time. Can not be omitted. No initial setting* MEMO ● If the party registered as the sending destination is not registered in the One-touch Speed Dialing memory or the Coded Speed Dialing memory, register it in the One-touch Speed Dialing memory or the Coded Speed Dialing memory. 1 6–50 Select the [BATCH SENDING] key, then press the [OK] key. File Settings 2 MEMO ● For the method of entering characters, see “Entering Characters on the Touch Panel Display” on p. 1-6 in the Reference & Copying Manual. ● You can enter up to 24 characters for the memory box name in UPPER, LOWER, and OTHER modes. ● You can delete entered characters and the box name by pressing the key. ● Press the [C] key when you wish to cancel registration. 3 Enter the password using the number keys, then press the [OK] key. MEMO ●Enter a password of four digits with the Number keys. ●If you do not wish to set a password, press the [OK] key without entering a password. ●You can delete the entered characters (numbers) by pressing the key. ●Press the [C] key when you wish to cancel registration. 4 Set the destination of the documents using [ONE-TOUCH DIALING], [CODED DIALING] or [DIRECTORY], then press the [OK] key. MEMO ● For details of using [ONE-TOUCH DIALING], [CODED DIALING] or [DIRECTORY], refer to “Various Dialing Methods” (See p.2-16). ● You can also specify the relay destination using the number keys. Enter the One-touch Speed Dialing or Coded Speed Dialing number. ● To delete a specified destination (item), press that item, then press the [DELETE] key. ● Pressing [▼] or [▲] displays the previous or next memory box. 6–51 Setting the Batch Sending Memory Box NOTICE ● There is no method of verifying the set password, so do not forget your password. Storing and Setting Custom Fax Settings to suit your Needs Enter the name of the Batch Sending Memory Box, then press the [OK] key. File Settings 5 Storing and Setting Custom Fax Settings to suit your Needs Enter the TX start time using the Number keys, then press the [OK] key. MEMO ●Enter the send starting time using the 24-hour clock (00:00 to 23:59). ●You can delete the entered number by pressing the key. 6 Make sure the stored settings are correct, then press the [OK] key. 7 Press the [DONE] key. Repeat this until the Basic Features screen appears again. Setting the Bulletin Board Memory Box Setting the Bulletin Board Memory Box The Bulletin Board Memory Box is used to send documents that have been scanned into a Bulletin Board Memory Box specified by a subaddress and RX password to another party, when the other party specifies the telephone number and also the subaddress and RX password of this machine to perform polling receiving. If the subaddress and RX password specified by the other party do not match those of this machine, the other party will be unable to perform polling receiving of the documents in the Bulletin Board Memory Box. You can set the following items in the Bulletin Board Memory Box. (Settings marked * are initial settings.) Setting item 6–52 Set contents Setting BOX NAME This sets the memory box name. If you do not store a box name, the default "BULLETIN BOARD" is used. BULLETIN BOARD* Password Set a password in order to control the memory box. It is necessary to enter the password in order to change the set contents of the memory box or to scan an original to the memory box, for example. Can be omitted. A four-digit number. SUBADDRESS Used to set an ITU-T standard Subaddress. This is necessary for discriminating a Bulletin Board memory box from other memory boxes. Can not be omitted. RX PASSWORD Set an ITU-T standard password. If a password has been set, the RX password added to the received documents is compared with the set RX password. If the RX passwords do not match each other, the documents are not received. Can be omitted. DELETE DOCUMENT You can automatically delete documents in the memory after sending them. ON* OFF File Settings 1 2 Enter the name of the Bulletin Board Memory Box, then press the [OK] key. MEMO ●For the method of entering characters, see “Entering Characters on the Touch Panel Display” on p. 1-6 in the Reference & Copying Manual. ●You can enter up to 24 characters for the memory box name in UPPER, LOWER, and OTHER modes. ●You can delete entered characters and the box name key. using the ●Press the [C] key when you wish to cancel registration. Enter the password using the Number keys, then press the [OK] key. MEMO ● Enter a password of four digits with the Number keys. ● If you do not wish to set a password, press the [OK] key without entering a password. ● You can delete the entered characters (numbers) by pressing the key. ● Press the [C] key when you wish to cancel registration. NOTICE ●There is no method of verifying the set password, so do not forget your password. 6–53 Setting the Bulletin Board Memory Box 3 Storing and Setting Custom Fax Settings to suit your Needs Select the [BULLETIN BOARD] key, then press the [OK] key. File Settings 4 Storing and Setting Custom Fax Settings to suit your Needs Select [SUBADDRESS] and [PASSWORD], enter the respective number using the Number keys, then press the [OK] key. MEMO ●You can store a subaddress and a RX password of up to 20 digits each, including numbers, #, * and spaces. ●Be sure to enter a subaddress. ●To store a space, press the [SPACE] key. ●When you press the [BACK SPACE] key, the character immediately behind the cursor is deleted. ●You can delete entered characters using the key. ●Press the [C] key when you wish to cancel registration. 5 Select Delete Document to [ON] or [OFF], then press the [OK] key. Press if you wish to delete the documents in the Bulletin Board Memory Box after they are sent. Press if you wish to leave the documents in the Bulletin Board Memory Box after they are sent. Setting the Bulletin Board Memory Box 6 Make sure the stored settings are correct, then press the [OK] key. 7 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–54 File Settings Setting the General Memory Box Storing and Setting Custom Fax Settings to suit your Needs You can set functions in the General Memory Box to suit your particular needs. You can set the following items in the General Memory Box. (Settings marked * are initial settings.) Setting item BOX NAME Set contents Setting "GENERAL"* SUBADDRESS Set an ITU-T standard subaddress. This is necessary for discriminating the General Memory Box from other memory boxes. Can be omitted. RX Set whether or not to receive documents from a remote machine in the memory box. Set an ITU-T standard password. If an RX password has been set, the RX password added to the received documents is compared with the set password. If the RX passwords do not match each other, the documents are not received. Set whether or not to restrict the sending parties from which your machine will receive documents. ON OFF* Set whether or not to inform the parties from whom the documents were received of the results of relaying the documents to another destination. This function enables each party that sent documents to confirm the results of relaying the documents to another destination. Set whether or not to print the received documents using this machine. Set whether or not to send documents in the memory box to the destination. You can use One-touch Speed Dialing, Coded Speed Dialing, or Directory Dialing ON OFF* ON OFF* Set the destination of the documents in the memory box. You can use One-touch Speed Dialing, Coded Speed Dialing, or Directory Dialing See the description in the text. p.3-6 EVERYDAY SELECT DAYS, NO* Password (RX PASSWORD) (SELECT ORIGINAL UNIT) (TEL) (PRINT RX DOCUMENT) TX (TX DESTINATION) (TX DOCUMENT) (TX START TIME) POLLING TX (TX PASSWORD) (TX DOCUMENT) (ERASE AFTER TX) You can select whether or not to send documents received in the memory box or originals read into the memory box. Set the send starting time. The documents in the memory box are automatically sent at the set start time. Can be omitted. A four-digit number. Can be omitted. ON OFF* Set whether or not to send documents in the memory box to another party by polling sending. Set the ITU-T standard password. If you set a TX password, it is attached to the documents to be sent. If this TX password does not match the TX password of the other party’s machine, the documents are not received. You can select whether or not to send documents received in the memory box or originals read into the memory box. ON OFF* Can be omitted. You can automatically delete documents in the memory after sending them. ON OFF* See the description in the text. p.3-6 MEMO ● If the other parties stored as the receiving source machines and the sending destinations are not stored in the One-touch Speed Dialing or the Coded Speed Dialing, store them in the One-touch Speed Dialing or the Coded Speed Dialing. NOTICE ● There is no method of verifying the set password, so do not forget your password. 6–55 Setting the General Memory Box Sets the memory box name. If you do not store a name, the default "GENERAL" is used. Set a password to control the memory box. It is necessary to enter the password if you wish to change the set contents of the memory box or print documents received in the memory box, for example. File Settings 1 Storing and Setting Custom Fax Settings to suit your Needs Select the [GENERAL] key, then press the [OK] key. 2 Enter the name of the General Box, then press the [OK] key. MEMO ●For the method of entering characters, see “Entering Characters on the Touch Panel Display” on p. 1-6 in the Reference & Copying Manual. ●You can enter up to 24 characters for the memory box name in UPPER, LOWER, and OTHER modes. ●You can delete entered characters and the box name using the key. ●Press the [C] key when you wish to cancel registration. Setting the General Memory Box 3 Enter the password using the number keys, then press the [OK] key. MEMO ● Enter a password of four digits with the Number keys. ● If you do not wish to set a password, press the [OK] key without entering a password. ● You can delete the entered characters (numbers) by pressing the key. ● Press the [C] key when you wish to cancel registration. NOTICE ●There is no method of verifying the set password, so do not forget your password. 4 Press the [SUBADDRESS] key, and enter the subaddress using the Number keys, then press the [OK] key. MEMO ●You can store a subaddress of up to 20 digits, including numbers, #, * and spaces. ●Be sure to enter a subaddress. ●To store a space, press the [SPACE] key. ●When you press the [BACK SPACE] key, the character immediately behind the cursor is deleted. ●You can delete entered characters using the key. ●Press the [C] key when you wish to cancel registration. 6–56 File Settings 5 RX : If you wish to set a receiving function in the memory box, select the [ON] key, then proceed to step 6. : If you wish to set a sending function in the memory box, select the [ON] key, then proceed to step 7. POLLING TX : If you wish to set a polling send function in the memory box, select the [ON] key, then proceed to step 8. TX After you have selected the [ON] or [OFF] key for each item, press the [OK] key. Then proceed to step 9. 6 If you selected RX [ON], the screen on the left will appear. Set each RX item. Once you have set all of the items, press the [DONE] key (return to step 5). You can set an ITU-T standard RX password. If you press the [RX PASSWORD] key, the screen on the left will appear. Enter the RX password using the Number keys, then press the [OK] key. MEMO ● You can store a RX password of up to 20 digits, including numbers, #, * and spaces. ● You can delete entered characters using the key. ● To store a space, press the [SPACE] key. ● When you press the [BACK SPACE] key, the character immediately behind the cursor is deleted. ● Press the [C] key when you wish to cancel registration. 6–57 Setting the General Memory Box RX password Storing and Setting Custom Fax Settings to suit your Needs Set the General Memory Box to suit your particular needs. File Settings Select Original unit Storing and Setting Custom Fax Settings to suit your Needs You can restrict the sending parties from which your machine will receive documents. To restrict the sending parties, press the [ON] key. If you do not wish to restrict the sending parties, press the [OFF] key. If you specified the [ON] key, store the sending parties from whom you wish to receive documents (the screen on the left will appear). Specify the sending party using the using [ONE-TOUCH DIALING], [CODED DIALING] or [DIRECTORY] key, then press the [OK] key. MEMO ● For details of using [ONE-TOUCH DIALING],[CODED DIALING] or [DIRECTORY], refer to “Various Dialing Methods” (See p.2-16). ● You can also specify the original unit using the Number keys. Enter the one-touch speed dialing or coded speed dialing number. ● To delete a specified original unit (item), press that item, then press the [DELETE] key. ● Pressing the [▼] or [▲] key displays the previous or next item. PRINT RX DOCUMENT Setting the General Memory Box To print the received documents, press the [ON] key. If you do not wish to print the documents, press the [OFF] key. If you specified [ON], specify the method of printing the document. (The screen on the left will appear.) Specify the [AUTO] or [MANUAL] key, then press the [DONE] key. MEMO ● If you set “AUTO”, the documents will be automatically printed when they are received in the memory box. 7 6–58 If you selected TX [ON], the screen on the left will appear. Set each TX item. Once you have set all of the items, press the [DONE] key (return to step 5). File Settings TX destination MEMO ●For details of using [ONE-TOUCH DIALING],[CODED DIALING] or [DIRECTORY], refer to “Various Dialing Methods” (See p.2-16). ●You can also specify the destination using the Number keys. Enter the One-touch Speed Dialing or Coded Speed Dialing number. ●To delete a specified destination (item), press that item, then press the [DELETE] key. ●Pressing the [▼] or [▲] key displays the previous or next item. TX document Specify the documents to be sent to the other party. If you press the [TX DOCUMENT] key, the screen on the left will appear. Select the [ON] or [OFF] key for each item, then press the [DONE] key. SCAN DOCUMENT MEMO ●A TX report will be sent when the other party is stored as a receiving source (original unit) machine. TX START TIME You can specify the send starting time. If you press the [TX START TIME] key, the screen on the left will appear. Select the [EVERYDAY] key, [SELECT DAYS] key, or [NO] key, then press the [OK] key. EVERYDAY : You can set up to five TX start times. SELECT DAYS : You can set a separate TX start time for each day of the week. NO : The TX start time is not set. 6–59 Setting the General Memory Box : Sets whether or not to sent documents read into the memory box. RECEIVED DOCUMENT : Sets whether or not to send documents received in the memory box TX REPORT : When using a memory box as a relay Memory Box, specify whether or not to send the results of relaying documents to the relay source machines. Storing and Setting Custom Fax Settings to suit your Needs You can set the destination to which documents are to be sent. If you press the [TX DESTINATION] key, the screen on the left will appear. Specify the desired sending destinations using [ONE-TOUCH DIALING], [CODED DIALING] or [DIRECTORY], then press the [OK] key. File Settings ◆ EVERYDAY Storing and Setting Custom Fax Settings to suit your Needs If you select the [EVERYDAY] key, the screen on the left will appear. Press a number between [1] and [5], enter the TX start time using the Number keys, then press the [OK] key. MEMO ● You can store up to five TX start times (Nos.1 to 5). ● Enter the TX start time using the 24-hour clock (00:00 to 23:59). ● If you entered a wrong number, press the key. You can delete the entered characters (numbers). ◆ SELECT DAYS If you select the [SELECT DAYS] key, the screen on the left will appear. Set the TX start time for each day of the week. Select the day of the week ([SU] to [SA]), press a number (between [1] and [5]), enter the TX start time using the Number keys, then press the [OK] key. MEMO ● You can store up to five TX start times (Nos.1 to 5) for each day of the week. ● Enter the TX start time using the 24-hour clock (00:00 to 23:59). ● If you entered a wrong number, press the key. You can delete the entered characters (numbers). Setting the General Memory Box 8 6–60 If you select Polling TX [ON], the screen on the left will appear. Set each TX item. Once you have set all of the items, press the [DONE] key (return to step 5). File Settings TX password MEMO ●You can store a TX password of up to 20 digits, including numbers, #, * and spaces. ●To register a space, press the [SPACE] key. ●When you press the [BACK SPACE] key, the character immediately behind the cursor is deleted. ●You can delete entered characters using the key. ●Press the [C] key when you wish to cancel registration. TX document Specify the documents to be sent to the other party. If you press the [TX DOCUMENT] key, the screen on the left will appear. Select the [ON] or [OFF] key for each item, then press the [DONE] key. Storing and Setting Custom Fax Settings to suit your Needs You can set an ITU-T standard sending password. If you press the [TX PASSWORD] key, the screen on the left will appear. Enter the TX password using the Number keys, then press the [OK] key. SCAN DOCUMENT : Sets whether or not to send documents read into the memory box. RECEIVED DOCUMENT : Sets whether or not to send documents received in the memory box You can delete sent documents from the memory box. To delete the documents, press the [ON] key. If you do not wish to delete the documents, press the [OFF] key. MEMO ●“Erase After TX” can be used only when documents have been sent without error (you cannot delete documents if an error occurred while they were being sent). 9 Make sure the stored settings are correct, then press the [OK] key. 10 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–61 Setting the General Memory Box ERASE AFTER TX File Settings Setting Preset Polling Receiving Storing and Setting Custom Fax Settings to suit your Needs Preset Polling Receiving is a function that enables you to receive documents at a specific time. If you wish to set Preset Polling Receiving, you must set the time and the remote machine from which polling receiving will be performed. MEMO ● The initial setting is “OFF”. ● If the remote machine from which polling receiving will be performed is not stored in the One-touch Speed Dialing or Coded Speed Dialing, store it in the One-touch Speed Dialing or Coded Speed Dialing. 1 Call up the desired screen as follows: Key 2 Set Preset Polling to [ON] or [OFF], then press the [OK] key. If you select [OFF], the display will return to the screen at step 1. If you select [ON], proceed to step 3. Setting Preset Polling Receiving 3 If you select the [ON] key, the screen for entering the password will appear. Enter the password using the Number keys. 4 Enter the password using the Number keys, then press the [OK] key. MEMO ●The password is for controlling the set contents of Preset Polling Receiving. If you set a password, you must enter it whenever you wish to change the set contents of Preset Polling Receiving. ●Enter a password of four digits with the Number keys. ●If you do not wish to set a password, press the [OK] key without entering a password. ●You can delete the entered characters (numbers) by pressing the key. ●Press the [C] key when you wish to cancel registration. NOTICE ● There is no method of verifying the set password, so do not forget your password. 6–62 File Settings 5 MEMO ● For details on using [ONE-TOUCH DIALING],[CODED DIALING] or [DIRECTORY], refer to “Various Dialing Methods” (See p.2-16). ● You can also specify the relay destination using the Number keys. Enter the One-touch Speed Dialing or Coded Speed Dialing number. ● To delete a specified destination (item), press that item, then press the [DELETE] key. ● Pressing the [▼] or [▲] key displays the previous or next item. 6 Enter the time to start Polling Receiving with the Number keys, then press the [OK] key. MEMO ●Enter the polling starting time using the 24-hour clock (00:00 to 23:59). ●You can delete the entered number by pressing the key. Press the [DONE] key. Repeat this until the Basic Features screen appears again. Automatic Transfer of Received Documents You can transfer received documents to another FAX machine. If you wish to use the transfer function, you must first set the transfer destination. You can also set the day of the week and the time, enabling documents sent to your company at night or during a holiday to be transferred to your home. MEMO ● The initial setting for the transfer function is “OFF”. When this function is set to “OFF”, transfer of documents does not take place. ● You can transfer only documents that are received in the normal way. Documents that are received to a memory box or in the manual receiving mode are not transferred. ● You can set the machine so as to transfer documents only from a specific remote machine (select original unit). ● If the telephone numbers of the transfer destinations or transfer source (original unit) machines are not stored in the One-touch Speed Dialing or the Coded Speed Dialing, store them in the One-touch Speed Dialing or the Coded Speed Dialing. 1 Call up the desired screen as follows: Key 6–63 Automatic Transfer of Received Documents 7 Storing and Setting Custom Fax Settings to suit your Needs Using the [ONE-TOUCH DIALING], [CODED DIALING] or [DIRECTORY] key, specify the remote machine from which polling receiving is to be performed, then press the [OK] key. File Settings 2 Storing and Setting Custom Fax Settings to suit your Needs Select the transfer function [ON] or [OFF] key, then press the [OK] key. If you select [OFF], the display will return to the screen of step 1. If you select [ON], proceed to step 3. NOTICE ● If you set a password during transfer setting, the password input screen will appear. Enter the password using the Number keys, then press the [OK] key. ● You cannot set the transfer function to [ON] or [OFF] while communication is taking place or when there are documents in the memory. 3 Enter the password using the Number keys, then press the [OK] key. Automatic Transfer of Received Documents MEMO ●If you set a password, it is necessary to enter the password whenever you wish to change the transfer settings or switch between setting and cancellation of the transfer mode. ●Enter a password of four digits with the Number keys. ●If you do not wish to set a password, press the [OK] key without entering a password. ●You can delete the entered characters (numbers) by pressing the key. ●Press the [C] key when you wish to cancel registration. NOTICE ● There is no method of verifying the set password, so do not forget your password. 4 Specify the transfer destination using the [ONETOUCH DIALING], [CODED DIALING] or [DIRECTORY] key, then press the [OK] key. MEMO ● For details of using [ONE-TOUCH DIALING],[CODED DIALING] or [DIRECTORY], refer to “Various Dialing Methods” (See p.2-16). ● You can also specify the transfer destination using the Number keys. Enter the One-touch Speed Dialing or Coded Speed Dialing number. ● To delete a specified destination (item), press that item, then press the [DELETE] key. ● Pressing the [▼] or [▲] key displays the previous or next item. 6–64 File Settings 5 Set each Transfer Setting item. You can set the machine so as to transfer only documents from a party that is stored as the transfer source (original unit). To restrict the transfer sources, press the [ON] key. If you do not wish to restrict the transfer sources, press the [OFF] key. If you selected the [ON] key, store the transfer sources (the screen on the left will appear). Specify the transfer sources using [ONE-TOUCH DIALING], [CODED DIALING] or [DIRECTORY], then press the [OK] key. Print RX DOCUMENT You can set the machine so as to print received documents using this machine as well. To print received documents using this machine as well, press the [ON] key. If you do not wish to print documents using this machine, press the [OFF] key. MEMO ●The initial setting is "OFF." Transfer start time You can specify the time at which transfer automatically starts. If you press [TRANSFER START TIME], the screen on the left will appear. Select the [EVERYDAY], [SELECT DAYS], or [NO] key, then press the [OK] key. MEMO ● You can set “EVERYDAY” for the transfer starting time, and “SELECT DAYS” for the transfer ending time (and vice versa). ● The initial setting is "OFF." 6–65 Automatic Transfer of Received Documents MEMO ● For details of using [ONE-TOUCH DIALING],[CODED DIALING] or [DIRECTORY], refer to “Various Dialing Methods” (See p.2-16). ● You can also specify the transfer source (original unit) using the number keys. Enter the One-touch Speed Dialing or Coded Speed Dialing number. ● To delete a specified destination (item), press that item, then press the [DELETE] key. ● Pressing the [▼] or [▲] key displays the previous or next item. Storing and Setting Custom Fax Settings to suit your Needs Select Original Unit File Settings ◆ TRANSFER START TIME: EVERYDAY Storing and Setting Custom Fax Settings to suit your Needs You can set up to five transfer start times. If you select the [EVERYDAY] key, the screen on the left will appear. Press a number ([1] to [5]), enter the start time using the Number keys, then press the [OK] key. MEMO ● Enter the time using the 24-hour clock (00:00 to 23:59). ● If you entered a wrong number, press the key. You can delete the entered characters (numbers). ◆ TRANSFER START TIME: SELECT DAYS You can set up to five starting times for the transfer function, for each day of the week. If you select the [SELECT DAYS] key, the screen on the left will appear. Select a day of the week ( [SU] to [SA] ), then press a number ([1] to [5]), and enter the start time using the Number keys. Once you have completed making the settings, press the [OK] key. MEMO ● Enter the time using the 24-hour clock (00:00 to 23:59). ● If you entered a wrong number, press the key. You can delete the entered characters (numbers). ◆ TRANSFER START TIME: NO Automatic Transfer of Received Documents The machine does not automatically switch over to the transfer function. Transfer function switching can be performed using the Receiving mode of the special features screen. (See “Changing the Receiving Mode” on p. 326.) Transfer ending time You can specify the ending time so that the transfer function is automatically canceled when this time is reached. If you select the [TRANSFER ENDING TIME] key, the screen on the left will appear. Select the [EVERYDAY], [SELECT DAYS], or [NO] key, then press the [OK] key. MEMO ●The initial setting is "NO." ◆ TRANSFER ENDING TIME: EVERYDAY You can set up to five ending times for the transfer function. If you select the [EVERYDAY] key, the screen on the left will appear. Press a number ([1] to [5]), enter the ending time using the Number keys, then press the [OK] key. MEMO ●Enter the time using the 24-hour clock (00:00 to 23:59). ●If you entered a wrong number, press the key. You can delete the entered characters (numbers). 6–66 File Settings ◆ TRANSFER ENDING TIME: SELECT DAYS MEMO ●Enter the time using the 24-hour clock (00:00 to 23:59). ●If you entered a wrong number, press the key. You can delete the entered characters (numbers). ◆ TRANSFER ENDING TIME: NO The transfer function is not automatically canceled. Transfer function switching can be performed using the Receiving mode of the special features screen. (See “Changing the Receiving Mode” on p. 3-26.) 6 Set each item of the transfer setting item, then press [OK]. Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–67 Automatic Transfer of Received Documents 7 Storing and Setting Custom Fax Settings to suit your Needs You can set up to five ending times for the transfer function, for each day of the week. If you select the [SELECT DAYS] key, the screen on the left will appear. Select the day of the week ( [SU] to [SA] ), press a number ([1] to [5]), enter the ending time using the number keys, then press the [OK] key. File Settings Saving Received Documents to Memory (MEMORY LOCK SETTING) Storing and Setting Custom Fax Settings to suit your Needs You can set the machine so that received documents are stored in the memory without being printed. You can print documents in the memory by first canceling the memory lock setting. MEMO ● The initial setting is “OFF”. When the memory lock function is set to “OFF”, the memory lock function does not operate. 1 Call up the desired screen as follows: Key 2 Select the memory lock function to [ON] or [OFF] key, then press the [OK] key. If you select the [OFF] key, the display will return to the screen of step 1. If you select the [ON] key, proceed to step 3. Saving Received Documents to Memory (MEMORY LOCK SETTING) NOTICE ● If a password is set in the memory receiving function settings, the password input screen will appear. Enter the password using the Number keys, then press the [OK] key. 3 Enter the password using the Number keys, then press the [OK] key. MEMO ● If you set a password, it is necessary to enter the password whenever you wish to change the memory lock function settings or switch between setting and cancellation of the Memory Lock mode. ● Enter a password of four digits with the Number keys. ● If you do not wish to set a password, press the [OK] key without entering a password. ● You can delete the entered characters (numbers) by pressing the key. ● Press the [C] key when you wish to cancel registration. NOTICE ●There is no method of verifying the set password, so do not forget your password. 6–68 File Settings 4 Set each item of the memory lock settings. You can specify whether or not to print not only the received documents but also an RX report and an activity report. If you wish to print a report, press the [ON] key. If not, press the [OFF] key. MEMO ●The initial setting is "ON." You can specify the starting time at which the machine automatically switches over to the memory lock function. If you select the [MEMORY LOCK START TIME] key, the screen on the left will appear. Select the [EVERYDAY], [SELECT DAYS], or [NO] key, then press the [OK] key. MEMO ● You can set “EVERYDAY” for the memory lock start time, and “SELECT DAYS” for the memory lock end time (or vice versa). ● The initial setting is "OFF." ◆ MEMORY LOCK START TIME: EVERYDAY You can set up to five starting times for the memory lock function. If you select the [EVERYDAY] key, the screen on the left will appear. Press a number ([1] to [5]), enter the starting time using the Number keys, then press the [OK] key. MEMO ● Enter the time using the 24-hour clock (00:00 to 23:59). ● If you entered a wrong number, press the key to delete the entered characters (numbers). 6–69 Saving Received Documents to Memory (MEMORY LOCK SETTING) Memory lock start time Storing and Setting Custom Fax Settings to suit your Needs Print report File Settings ◆ MEMORY LOCK START TIME: SELECT DAYS Storing and Setting Custom Fax Settings to suit your Needs You can set up to five starting times for the memory lock function, for each day of the week. If you select the [SELECT DAYS] key, the screen on the left will appear. Select a day of the week ( [SU] to [SA] ), then press a number ([1] to [5]), and enter the starting time using the Number keys. Once you have completed making the settings, press the [OK] key. MEMO ●Enter the time using the 24-hour clock (00:00 to 23:59). ●If you entered a wrong number, press the key to delete the entered characters (numbers). ◆ MEMORY LOCK START TIME: NO The machine does not automatically switch over to the memory lock function. You can switch to and from the memory lock function using the receiving mode of the Special Features Screen (See “Changing the Receiving Mode” on p. 3-26.) Memory lock end time Saving Received Documents to Memory (MEMORY LOCK SETTING) You can specify the ending time so that the memory lock function is automatically canceled when this time is reached. If you select the [MEMORY LOCK END TIME] key, the screen on the left will appear. Select the [EVERYDAY], [SELECT DAYS], or [NO] key, then press the [OK] key. MEMO ●The initial setting is "OFF." ◆ MEMORY LOCK END TIME: EVERYDAY You can set up to five end times for the memory lock function. If you select the [EVERYDAY] key, the screen on the left will appear. Press a number ([1] to [5]), enter the ending time using the Number keys, then press the [OK] key. MEMO ● Enter the time using the 24-hour clock (00:00 to 23:59). ● If you entered a wrong number, press the key to delete the entered characters (numbers). 6–70 File Settings ◆ MEMORY LOCK END TIME: SELECT DAYS MEMO ●Enter the time using the 24-hour clock (00:00 to 23:59). ●If you entered a wrong number, press the key to delete the entered characters (numbers). ◆ MEMORY LOCK END TIME: NO The memory lock function is not automatically canceled. You can switch to and from the memory lock function using the receiving mode of the Special Features Screen (See “Changing the Receiving Mode” on p. 3-26.) 5 After setting each memory lock setting item, press the [OK] key. Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–71 Saving Received Documents to Memory (MEMORY LOCK SETTING) 6 Storing and Setting Custom Fax Settings to suit your Needs You can set up to five end times for the memory lock function, for each day of the week. If you select the [SELECT DAYS] key, the screen on the left will appear. Select the day of the week ( [SU] to [SA] ), press a number ([1] to [5]), enter the ending time using the Number keys, then press [OK]. Settings for Printing Received Documents Storing and Setting Custom Fax Settings to suit your Needs MEMO ●The Printer Settings Screen is made up of several screens. Use the [▲] and [▼] keys to scroll to the desired screen and make the required settings. ●When [▲] [▼] should be pressed, the indication is displayed in this manual. Setting the Number of Received Documents to Print Set the number of copies the machine makes when printing received documents. MEMO ●The initial setting is "1." 1 Call up the desired screen as follows: Key 2 Specify the number of sets of prints using the Number keys or the [+] or [–] key, then press the [OK] key. Setting the Number of Received Documents to Print Setting the Method of Printing Received Documents MEMO ● The number of copies must be from 1 to 99. 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. Setting the Method of Printing Received Documents This controls how printing is performed when the machine has no paper matching the size of the received document. There are four printing methods (switches A, B, C and D). Switch A : Sections of an image are printed on two sheets of paper that have the same combined size as the received document. Switch B : Received documents are printed with an added blank space on paper that has the same width as the received document. Switch C : Images are reduced and printed on paper that differs in width from the received document. Switch D : Images are printed on paper that is larger in size than the received document. MEMO ●The initial setting of all switches is "ON." ●For details regarding selecting a paper cassette when printing received documents, see “Setting a Drawer for Auto Drawer Switching” on p. 4-8 in the Reference & Copying Manual. 1 Call up the desired screen as follows: Key 6–72 Settings for Printing Received Documents 2 NOTICE ● If “N on 1 log” is set to “ON”, the [OFF] setting for cassette selection switch B will be invalid. 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. Printing Received Documents in Reduced Form MEMO ●The initial setting for image reduction is “ON”. 1 Call up the desired screen as follows: Key 2 Set the image reduction settings. To set image reduction, press the [ON] key, then press the [OPTIONAL SETTING] key. Proceed to step 3. If you do not wish to set image reduction, press the [OFF] key, then press the [OK] key. Proceed to step 4. 6–73 Printing Received Documents in Reduced Form You can automatically print received documents in reduced form so that the image of each document is within the printable range of the recording paper. If you wish to set RX reduction to “ON”, set each of the following items. (Settings marked * are the initial settings.) RX Reduction [AUTO*, FIX RED] : Sets whether to automatically adjust the reduction of the image, or to print the image at a fixed reduction ratio. Reduction ratio “97%, 95%, 90%*, 75%” : Selects the reduction ratio of the image. Reduction direction “VER. HOR., VER ONLY*” : Selects the direction in which the image is reduced. Storing and Setting Custom Fax Settings to suit your Needs Select each switch to [ON] or [OFF], then press the [OK] key. Settings for Printing Received Documents 3 Storing and Setting Custom Fax Settings to suit your Needs If you select the [OPTIONAL SETTING] key, the screen on the left will appear. Set each item related to image reduction. Once you have completed the optional settings for image reduction, press the [OK] key. When you press the [OK] key, the display will return to the image reduction specification screen (step 2), then press the [OK] key again. RX REDUCTION Select the [AUTO] or [FIX RED] key. Auto : The image is automatically reduced over a range of 100% from the value set in “Reduce %”. Fixed : The image is reduced by a fixed reduction ratio set in “Reduce %”. REDUCE % If you select the [REDUCE %] key, the screen on the left will appear. Select a reduction ratio ([97%], [95%], [90%], or [75%]), then press the [OK] key. Printing Received Documents in Reduced Form REDUCE DIREC. Select the [VER. HOR.] or [VER. ONLY] key. [VER. HOR.] : The image is reduced in the vertical and horizontal directions. [VER. ONLY] : The image is reduced in the vertical direction only. 4 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–74 Settings for Printing Received Documents Two-Sided Printing of Received Documents MEMO ● The initial setting for two-sided printing is “OFF”. 1 Call up the desired screen as follows: Key 2 Select two-sided printing of received documents to [ON] or [OFF], then press the [OK] key. Press the [DONE] key. Repeat this until the Basic Features Screen appears again. Setting N ON 1 LOG This feature allows you to print two or more received documents on a single sheet of paper in the same paper series. This function operates under the following conditions: • The same paper drawer must be used for printing two or three consecutive pages of a received document. • The paper in the selected paper drawer must be large enough for two consecutive pages to be printed on it. Example: If the LTR drawer was empty and the 11"×17" drawer had paper, you could print two LTR documents onto a single sheet of 11"×17" size paper. MEMO ● The initial setting is “OFF”. 1 Call up the desired screen as follows: Key 6–75 Two-Sided Printing of Received Documents Setting Nin 1 recording 3 Storing and Setting Custom Fax Settings to suit your Needs You can print received documents on both sides of the paper. This enables you to save paper. Settings for Printing Received Documents 2 Storing and Setting Custom Fax Settings to suit your Needs To perform N on 1 log, select “ON”, otherwise select “OFF”, then press the [OK] key. 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. Setting N ON 1 LOG 6–76 Setting a Communication Report Output Setting Automatic Output of a TX Report This controls whether the machine prints TX Reports. You can also set the machine to print TX Reports only when a transmission error occurs . MEMO ●The initial setting is “FOR ERROR ONLY”. ●For an example of a Transmission report, see “TX Report/Error TX Report” on p. 8-2. ●You can use a TX report to check to see if a document was sent correctly to the intended destination. 1 Call up the desired screen as follows: Key 2 ON : Prints a report each time documents are sent. FOR ERROR ONLY : Prints a report only if a sending error occurs. OFF : Does not print a TX report. If you selected “ON” or “FOR ERROR ONLY” When printing a TX report, you can attach part of the sent original to the report. To attach part of the original, select the [ON] key. Otherwise, select the [OFF] key. 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. Setting Automatic Output of an RX report This controls whether the machine prints RX Reports. You can also set the machine to print RX Reports only when a receiving error occurs . MEMO ● The initial setting is “OFF”. ● For an example of an RX report, see “RX Report” on p. 8-3. ● The RX report enables you to check whether or not the documents were sent correctly from the other party, and also whether or not they were received correctly by this machine. 6–77 Setting Automatic Output of a TX Report Setting Automatic Output of an RX report Select the timing at which you wish to print the TX report, then press the [OK] key. Storing and Setting Custom Fax Settings to suit your Needs MEMO ●The Report Settings Screen is made up of several screens. Use the [▲] and [▼] keys to scroll to the desired screen and make the required settings. ●When [▲] [▼] should be pressed, the indication is displayed in this manual. Setting a Communication Report Output 1 Call up the desired screen as follows: Storing and Setting Custom Fax Settings to suit your Needs Key 2 Select the timing at which you wish to print an RX report, then press the [OK] key. ON : Prints a report each time documents are received. FOR ERROR ONLY : Prints a report when a receiving error occurs. OFF : Does not print an RX report. 3 Press the [DONE] key. Repeat this until the Basic Features screen appears again. Setting Automatic Output of a Memory Box RX Report Set whether to print Memory Box reports when documents are received to a memory box. Setting Automatic Output of a Memory Box RX Report MEMO ● The initial setting is “ON”. ● For an example of a Memory Box report, see “Memory Box Reception Report” on p. 8-4. ● A Memory Box report enables you to verify that documents were received in a memory box. 1 Call up the desired screen as follows: Key 2 Select printing of a Memory Box report to [ON] or [OFF], then press the [OK] key. 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–78 Setting a Communication Report Output Setting Automatic Output of an Activity Report MEMO ● The initial setting is “ON”. ● For an example of an Activity report, see “Activity Management Report” on p. 8-5. ● An Activity report is a list which enables you to check the results of sending and receiving documents. 1 Call up the desired screen as follows: Key 2 Select each item to [ON] or [OFF], then press the [OK] key. ON : Automatically prints a report when the number of communication results reaches 40. OFF : Does not automatically print an Activity report. TX/RX SEPARATE ON : Prints an Activity report that is divided into sending and receiving. OFF : Prints an Activity report that is not divided into sending and receiving. DAILY REPORT TIME ON : If you set daily report time printing to [ON], the screen on the left will appear. Using the Number keys, enter the time at which you wish the report to be printed, then press the [OK] key. OFF : A time for printing a report is not specified. 3 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–79 Setting Automatic Output of an Activity Report AUTO PRINT Storing and Setting Custom Fax Settings to suit your Needs Set whether to print Activity reports. Printing Registered and Set Contents Storing and Setting Custom Fax Settings to suit your Needs You can print the registered and set contents of the Custom Fax Settings. Specifically, you can print the following lists. 1-TOUCH SPEED DIAL LIST 1: This prints a list of One-touch Speed Dialing destinations. 1-TOUCH SPEED DIAL LIST 2: This prints a detailed list of One-touch Speed Dialing destinations. CODED SPEED DIAL LIST 1 : This prints a list of Coded Speed Dialing destinations. CODED SPEED DIAL LIST 2 : This prints a detailed list of Coded Speed Dialing destinations. GROUP DIAL LIST : This prints a list of Group Dialing destinations. USER’S DIAL LIST : This prints all Custom FAX Settings. MEMO ● For an example of each list, refer to the “Appendix” on p.8-9 to p.8-15. 1 Call up the desired screen as follows: Key 2 Press the item to be printed. MEMO ●Pressing the [▼] or [▲] key displays the previous or next screen (1/2 or 2/2). Printing Registered and Set Contents 3 A verification message screen will appear. Press the [YES] or [NO] key. If you select the [YES] key, the “Printing...” screen will appear, and printing will start. The display returns to the Print Lists screen (step 2). 4 Press the [DONE] key. Repeat this until the Basic Features Screen appears again. 6–80 Troubleshooting 7–1 Troubleshooting Trouble Sending Documents To cancel transmissions Cancel transmission as follows While the document to be sent is being scanned • Press the After the document to be sent has been scanned 1. Press the [FAX MONITOR] key (Press the [SYSTEM MONITOR] key when the printer is installed.), then press the [TX DOCUMENT] key. 2. Select the document whose sending is to be canceled, press the [CANCEL] key, then press the [YES] key. During direct or manual transmission • Press the display. Troubleshooting Document cannot be sent key, or press [CANCEL] in the touch panel display. key, or press the [CANCEL] key in the touch panel Check the following points Trouble Sending Documents Make sure the telephone line type is set correctly. • Check the kind of telephone circuit that is set. (See “Selecting the Line Type” on p. 6-10.) Make sure the telephone number is dialed correctly. • Make sure you have the correct telephone number, and dial again. Is the telephone number registered in the one-touch speed dialing memory or the coded speed dialing memory correct? • If you’re using One-touch Speed Dialing or Coded Speed Dialing, check the registered telephone number, and dial again. (See “Printing Registered and Set Contents” on p. 6-80.) Has trouble occurred in the remote machine? • Check to ensure that the remote machine can receive normally. If it cannot, check to see if it is switched off, there is no recording paper in it, or there is insufficient available memory. Memory immediately becomes full Check the following points Did you send documents with Image Quality set to Photo? • When sending a large quantity of originals such as photographs, use the Direct Transmission mode. (See “Sending an Original While it is Being Scanned” on p. 2-11.) Are there unwanted documents stored in the memory? • Check the “TX Document” and “RX Document memory”, and delete unwanted documents or error documents from the memory. (See “Printing and Deleting Documents in the Memory Box” on p. 3-9.) • Delete unwanted documents from the memory boxes. (See “Resending Failed Transmissions” on p. 4-8, “Deleting Received Documents from Memory” on p. 4-16.) 7–2 Troubleshooting There are vertical lines in the documents printed by the remote machine Check the following points Make sure the platen glass is clean. • Use your machine to make a copy of the document, and check for streaks. If streaks appear, clean the platen glass. (See “Routine Cleaning” on p. 6-16 in the Reference & Copying Manual.) The density of the documents received in the remote machine is light Check the following points Did you send documents with Density set to Light, and Image Quality set to Photo? • Set Density to Dark and Image Quality to Text before sending the document. (See “Setting Resolution, Density, and Image Quality to Match the Original” on p. 2-6.) Check the following points • Check to see if the remote machine has a subaddress function. • Check with the remote party to see if the specified subaddress and the RX password at both this machine and the remote machine are the same. Has trouble occurred at the remote machine (FAX)? • Check to ensure that the other party’s machine can receive normally. If it cannot, check to see if there is insufficient available memory. If you're using One-touch Speed Dialing or Coded Speed Dialing, make sure the stored subaddress and RX password are correct. • Check the settings stored to the One-touch Dialing and Coded Dialing. The remote fax is slow to switch over to the receiving mode, and errors always occur Check the following points Make sure you've inserted a pause in the telephone number. • When sending to a machine that takes time to switch over for FAX receiving, insert a pause after the other party's telephone number, or send the documents manually. 7–3 Trouble Sending Documents Make sure you've specified the correct subaddress and password. Troubleshooting The machine won't transmit using a subaddress Troubleshooting Trouble Receiving Documents The machine will not receive documents Check the following points Make sure the machine has sufficient memory. • Delete unwanted documents and error documents from the memory in order to increase the amount of available memory. (See “Checking and Changing the Fax Status” on Chapter 4.) Are the remote parties restricted? • If the RX Restrict in the System settings is set to “ON”, you cannot receive documents from a remote FAX that is not stored in one of the dialing memories in this machine. (See “RX Restrict” on p. 6-38.) Make sure the reception password is not set in your machine's System settings. • If RX PASSWORD in the System settings is set, documents can be received only from senders that use the correct password. Troubleshooting Memory Lock cannot take place Is there sufficient available memory? Check the following points • Delete unwanted documents and error documents from the memory in order to increase the amount of available memory. (See “Resending Failed Transmissions” on p. 4-8, “Deleting Received Documents from Memory” on p. 4-16.) • Delete unwanted documents from the memory boxes. (See “Printing and Deleting Documents in the Memory Box” on p. 3-9.) Trouble Receiving Documents Quality of printed originals is uneven Make sure the platen glass of the other party's machine is clean. Check the following points • Make a few copies using your machine. If the copies are not streaked, the problem is in the other party's machine. Contact the other party and ask them to clean their machine's platen glass and send the document again. The machine will not receive to a memory box Make sure the other party is sending to a stored memory box. 7–4 Check the following points • Check the set subaddress and RX password, and contact the sending party. (See “Sending Documents to which a Subaddress is Attached” on p. 3-18.) Troubleshooting Other Problems Transmissions are slow Check the following points Did you send documents with Image Quality set to Photo? • When sending documents containing only text, set Image Quality to “Text”. (See “Setting Resolution, Density, and Image Quality to Match the Original” on p. 2-6.) Is the “ECM TX” or “ECM RX” fax function setting activated? • Check the “ECM TX” and “ECM RX” settings. (See “Setting Whether to Use ECM Transmission” on p. 6-26, “Setting Whether to Use ECM Receiving to Automatically Compensate for Errors in Received Documents” on p. 6-34.) Documents cannot be sent overseas (error code #018) • Insert a pause after the access number of the telephone company that you wish to use to perform international communication, and also after the fax telephone number of the other party, then dial the number once again. (See “Various Dialing Methods” on p. 2-16.) 7–5 Other Problems • If you wish to send documents overseas using one-touch speed dialing or coded speed dialing, change the Long Distance setting on the “Option” screen. (See “Detailed Settings When Making a Registration in One-touch Speed Dialing or Coded Speed Dialing” on p. 6-19.) Troubleshooting Make sure a pause is inserted in the telephone number. Check the following points Service Call Message If a service call is displayed If there is an abnormality in the machine preventing it from functioning normally, a service call will appear on the touch panel. 1 If a service call appears, turn OFF the main power switch, wait for at least 10 seconds, then turn the switch ON again. Troubleshooting 2 If the machine still does not operate normally, do the following, and then contact your service representative. Service Call Message ● Turn the power switch OFF. ● Unplug the power cable from the outlet. 7–6 Error Messages If an error occurs during sending or receiving, one of the following messages will appear on the touch panel. Error codes are displayed in fax status lists, communication result lists, detail lists, communication reports, and activity reports. NOTICE ● An error code that has two # symbols in front of the number means a system error. If such an error occurs, please contact your nearest Canon service center. Error Code and Message Cause and Remedy #003 Document is too long. • Communications that take longer than a preset time (64 minutes) cause an error. Change the resolution to any setting other than ultra-fine, and send the document again. (See “Setting Resolution, Density, and Image Quality to Match the Original” on p. 2-6.) When receiving a document, ask the remote party to either reduce the resolution at which the document is scanned, or divide the document into two or more parts before sending it. #005 No answer. • The other party did not answer within 35 seconds. Confirm that the remote machine is able to communicate, then try again. • The receiving machine is not a G3 FAX. Confirm this with the receiving party. #008 Password error. • When you attempted to perform Memory Box receiving, the passwords did not match each other. Verify the password of the remote machine, then try again. #009 Load paper. • Either there is no recording paper, or the paper feed cassette is not correctly loaded. Either replenish the recording paper, or correctly load the paper drawer. (See “Loading Paper ” on p. 5-2 in the Reference & Copying Manual.) #011 No response from the remote unit. • The document you're sending was not placed correctly. Place it again, then re-send. • Polling reception was not possible because no document was placed in the other party's FAX. Ask the other party to place the original. #012 No response paper in remote unit. • The document could not be sent because the receiving FAX machine was out of paper. #018 Busy/No signal. • The other party did not respond when your machine redialed. The documents could not be sent because the other party was engaged. Alternatively, the settings of your machine do not match the settings of the remote machine. Confirm that the remote party is able to perform communication, then try again. #021 Password Error. • Polling receiving could not be done because the remote machine rejected communication. Check with the remote party, then try again. 7–7 Error Messages • Paper jam. Remove any jammed paper. (See “Clearing Paper Jams” on p. 6-2 in the Reference& Copying Manual.) Troubleshooting #001 Check your document. Error Messages Error Code and Message Cause and Remedy Troubleshooting Error Messages #022 No tel #. • The machine was set for Polling receiving from a number of specified remote machines, but some of the telephone numbers of the remote machines stored in the One-touch Speed Dialing or Coded Speed Dialing had been deleted. Check the telephone numbers of the remote machines from which documents could not be received by polling, and re-register them. #037 The memory is full. • You could not receive documents because there was no memory available. Delete error documents or unwanted documents in order to make memory available. #080 Subaddress TX rejected. • A subadress is not set in the remote machine. Check the subaddress of the remote party, and try again. #081 Password TX rejected. • A password is not set in the remote machine. Check the password of the remote party, and try again. #082 Polling RX rejected. • Polling receiving could not take place because a subaddress was not set in the remote machine. Check the subaddress of the remote party, and try again. #083 Check Subaddress/Password • When you attempted to perform polling receiving, the subaddress and/or the RX passwords did not match each other. Check the subaddress and the RX password of the remote party, and try again. #084 Password Polling rejected. • Polling receiving could not take place because a password was not set in the remote machine. Check the password of the remote party, and try again. STOP (#099) CANCEL key pressed. • You performed a cancel operation while communication was taking place. Try again from the beginning. #102 Check Subaddress/Password. • The subaddress and/or RX passwords do not match. Check the subaddress and RX password of the remote party, and try again. #107 Direct TX error • A document could not be sent because there was no memory available. Either send the document after the end of memory copying, resend the document at a lower resolution, or delete unwanted documents in order to make memory available. If this trouble occurs frequently, contact your nearest Canon service center. #995 (No error message is displayed for #995.) • You canceled a TX Reserve operation. Perform the TX Reserve operation once again. 7–8 Questions & Answers I want my machine to automatically redial the remote party if it cannot make connection the first time. Set “Auto Redial” in the Additional Functions. You can also perform detailed settings such as the redial times and the redial interval. (See “Setting Auto Redialing” on p. 6-27.) What happens to documents that are sent to my machine while the power switch on the control panel is OFF? These documents are automatically received, and print automatically when all documents have been received. What happens if a document arrives while my machine is copying? You need not do anything special. While you are making copies, the document is automatically received and stored to the machine's memory, and will print automatically when you finish copying. You can change the order in which these documents print. (See “Setting the Printing Priority in Copy, FAX, and Printer Operations” on p. 4-12 in the Reference & Copying Manual.) I frequently send documents in Fine mode. How do I set my machine to always return to Fine mode after the power is turned ON or when communications have finished? What happens to received FAX documents if a paper jam occurs while they are printing? Troubleshooting You can set the resolution, image quality, and density to the desired condition (mode), and register these settings as a “Standard Mode”. (See “Changing the FAX Function Standard Modes” on p. 6-14.) If documents are not printed correctly, they are held in memory. When the paper jam is cleared, printing resumes from the page where the paper jam occurred. (See “Setting Memory Receiving When the Paper Runs Out” on p.6-36.) Documents remain in memory for as long as three hours if power is interrupted. Stored One-touch Speed Dialing or Coded Speed Dialing destinations also remain in memory. However, note that if power is interrupted while a document is being received, that document is not stored in memory. How can I save paper? The Océ 3133/3140 series allows you to print received documents on both sides of the paper. (See “Two-Sided Printing of Received Documents” on p. 6-75.) Can I turn the power OFF even after setting timer transmission? When you are not using the machine, you may turn off the control panel power switch on the control panel, but leave the main power switch turned on. Documents for which timer transmission has been set are automatically sent from the memory of this machine when the specified time is reached. 7–9 Questions & Answers What happens to documents in memory or One-touch Speed Dial settings if power is interrupted? Appendix 8–1 Activity Management Reports and Lists TX Report/Error TX Report This report indicates the telephone number of the party to which you sent documents, the result of communication, and so on, to enable you to check whether or not the documents were sent correctly to the intended destination. You can set whether or not to automatically print a sending result report after sending documents by FAX. (See “Setting Automatic Output of a TX Report” on p. 6-77.) MEMO ● The initial setting for printing of the TX report is “For error only”. You can also print a TX report with an image of the sent original attached to it. (See “Setting Automatic Output of a TX Report” on p. 6-77.) Appendix TX Report/Error TX Report 1 Report name When sending of the documents is completed normally, a “TX REPORT” is printed. When a sending error occurs, a “FAILED TX REPORT” is printed. 2 Message A message describing the transmission result is printed. 3 TX/RX No A 4-digit number that is automatically assigned when sending of a document is accepted is printed. 4 Connection Tel The telephone number of the sending destination is printed to the first 20 digits. 5 Subaddress A subaddress is printed if one is specified. 6 Connection ID An abbreviation of the name of the remote party is printed. 7 ST. Time The date and time (24-hour clock display) at which the documents started to be sent are printed. 8 Usage T The time taken (minutes and seconds) from start to end of sending is printed. 9 PGS. The number of pages of the original that were sent to the remote party is printed. 10 Result When sending of the documents ended normally, “OK” is printed. When a sending error occurred, “NG” is printed. If a sending error occurred, the page number of the page in which the error occurred and also the error code number are printed. 8–2 Activity Management Reports and Lists RX Report This report is used to check if documents were sent normally from the sending party, or if documents were received normally by this machine. You can set whether or not to automatically print an RX report. (See “Setting Automatic Output of an RX Report” on p. 6-77.) MEMO ● The initial setting is RX Report "OFF". (See “Setting Automatic Output of an RX Report” on p. 6-77.) Appendix Report name A “RX REPORT” is printed when sending of documents is completed normally, and also when a receiving error occurs. 2 Message A message describing the reception result is printed. 3 TX/RX No The 4-digit number that is automatically assigned when receiving of a document is accepted is printed. 4 Connection Tel The telephone number of the sending party is printed to the first 20 digits. 5 Subaddress A subaddress is printed if one is specified. 6 Connection ID An abbreviation of the name of the sending party is printed. 7 ST. Time The date and time (24-hour clock display) at which the documents started to be received are printed. 8 Usage T The time taken (minutes and seconds) from start to end of receiving is printed. 9 PGS. The number of pages of the original that were received normally is printed. 10 Result When receiving of the documents ended normally, “OK” is printed. When a receiving error occurred, “NG” is printed. If a receiving error occurred, the page number of the page in which the error occurred and also the error code number are printed. 8–3 RX Report 1 Activity Management Reports and Lists Memory Box Reception Report This report enables you to confirm that documents were received in the memory box. You can set whether or not to automatically print a Memory Box report. MEMO ● The initial setting for printing a Memory Box report is “ON”. Documents received in the memory box are not automatically printed. Appendix Memory Box Reception Report 1 Mailbox # The number of the Memory Box in which the documents were received (#00 to 99) is printed. 2 Box name The name of the Memory Box in which the documents were received is printed. 3 TX/RX No. The 4-digit number that is automatically assigned when receiving of a document is accepted is printed. 4 Connection Tel The telephone number of the sending party is printed to the first 20 digits. 5 Subaddress A subaddress is printed if one is specified. 6 Connection ID An abbreviation of the name of the sending party is printed. 7 ST. Time The date and time (24-hour clock display) at which the documents started to be received are printed. 8 Usage T The time taken (minutes and seconds) from start to end of receiving is printed. 9 PGS. The number of pages of the original that were received normally is printed. 10 Result When receiving of the documents ended normally, “OK” is printed. When a receiving error occurred, “NG” is printed. If a receiving error occurred, the page number of the page in which the error occurred and also the error code number are printed. 8–4 Activity Management Reports and Lists Activity Management Report This report is a list which enables you to check the results of sending and receiving. An activity report can be printed either automatically or manually. An activity report is automatically printed either when the number of communication results reaches 40, or when the set time is reached. You can set whether or not to automatically print an activity report. (See “Setting Automatic Output of an Activity Report” on p. 6-79.) If you made a setting to print an activity report manually, print an activity report whenever necessary. (See “Printing Activity Management Reports,” on p.4-26.) MEMO ● The initial setting for printing an activity report is 40 communication items. You can print an activity report that is divided into sending and receiving. (See “Setting Automatic Output of an Activity Report” on p. 6-79.) Appendix Activity Management Report 8–5 Activity Management Reports and Lists 1 ST. time The date and time (24-hour clock display) at which communication started are printed. The * mark indicates a communication that is contained in an activity report that has already been printed. 2 Connection Tel/ID The abbreviation and telephone number of the remote party are printed. If a subaddress is specified, it is printed beneath the telephone number. 3 Sender’s Name The name of a registered sender is printed. If ID management for each department is set to ON, the department code is also printed. 4 No. A 4-digit number that is automatically assigned when TX/RX of a document is accepted is printed. Numbers between 0001 and 4999 are for sending, numbers between 5001 and 9999 are for receiving, and numbers marked * are for polling receiving. 5 Mode The communicated contents and the communication mode are printed. Sending: Manual TX, TX, delayed TX, sequential broadcast, polling TX, delayed sequential broadcast, memory box TX Receiving: Automatic RX, polling RX, memory box RX Communication mode: G3, ECM Appendix 6 PGS. The number of pages of the original for which communication ended normally is printed. 7 Result When communication ended normally, “OK” is printed. When a communication error occurred, “NG” is printed. If a communication error occurred, the page number of the page in which the error occurred and also the error code number are printed. Activity Management Report 8–6 Activity Management Reports and Lists TX Reserve List This list enables you to check the transaction number, communication mode, destination party, number of pages, transaction time, set time and name of sender for the documents which will be sent. Print it manually whenever necessary. (See “Printing a TX Reserve List” on p. 4-4.) TX/RX No The transaction number (4 digits) is printed. 2 Mode The communication mode is printed. Sending: TX, delayed TX, polling TX, sequential broadcast, timer sequential broadcast, memory box TX Receiving: Polling RX, delayed polling RX 3 Connection Tel/ID Details of the remote party are printed. The one-touch speed dialing number and its abbreviation, or the coded speed dialing number and its abbreviation, and also the telephone number of the remote party are printed. 4 PGS. The number of pages of the original is printed. 5 Set time The date and time (24-hour clock display) at which transmission was accepted are printed. 6 ST. Time If a time was specified to perform transmission, the transmission starting time is printed (24-hour clock display). 7 Sender’s Name The name of the sender that is printed on the sent documents is printed. Appendix 1 TX Reserve List 8–7 Activity Management Reports and Lists Document Memory List This list enables you to check information concerning documents stored in the memory, such as whether the documents are waiting to be sent in the delayed TX mode, or whether they are waiting to be printed. Print a Document Memory list manually whenever necessary. (See “Printing a DOC. Memory List” on p. 4-18.) Appendix Document Memory List 1 TX/RX No. The 4-digit number that is automatically assigned when communication of a document is accepted is printed. 2 Mode The communication mode is printed. Sending: TX, delayed TX, memory box TX, polling TX, sequential broadcast, timer sequential broadcast Receiving: Memory box RX, polling RX 3 Connection Tel/ID Details of the remote party are printed. The One-touch Speed Dialing number and its abbreviation, or the Coded Speed Dialing number and its abbreviation, and also the telephone number of the remote party are printed. 4 PGS. The number of pages of the original for which communication ended normally is printed. 5 Set Time The date and time (24-hour clock display) at which communication was accepted are printed. 6 ST. Time If you specified a time to perform communication, the communication starting time is printed (24-hour clock display). 7 Sender’s Name The sender’s name that is printed on the sent documents is printed. 8–8 Activity Management Reports and Lists One-touch Speed Dialing List 1 This list shows the one-touch speed dialing registration status. Print this list manually whenever necessary. (See “Printing Registered and Set Contents” on p. 6-80.) No. One-touch Speed Dialing numbers (01 to 60) are printed. 2 Connection Tel The telephone numbers (max 40 digits) of the remote parties registered in the One-touch Speed Dialing memory are printed. If One-touch Speed Dialing numbers are registered as a Group Dialing set, “Group Dial” is printed. 3 Connection ID The abbreviation of the name of each remote party registered in the OneTouch Speed Dialing memory is printed. 4 Mode Regular TX, subaddress If the sending start time has been set, the starting time (24-hour clock display) is printed. If a number of starting times have been set, only the first starting time is printed. 8–9 One-touch Speed Dialing List 1 5 Appendix 1 Activity Management Reports and Lists One-touch Speed Dialing List 2 This list shows details of the one-touch dialing registrations. Print this list manually whenever necessary. (See “Printing Registered and Set Contents” on p. 6-80.) Appendix One-touch Speed Dialing List 2 1 Number One-touch Speed Dialing numbers (01 to 60) are printed. 2 Connection Tel The telephone numbers (max 120 digits) of the remote parties registered in the One-touch Speed Dialing are printed. If One-touch Speed Dialing numbers are registered as a Group Dialing set,“Group Dial” is printed. 3 Connection ID The abbreviation of the name of each remote party registered in the Onetouch Speed Dialing is printed. 4 TX Start Time If the sending start time has been set, the starting time (24-hour clock display) is printed. 5 TX The sending speed and also the Domestic/Long distance setting status are printed. (0): Domestic ; (1), (2) and (3): Long distance 6 Mode Regular TX, subaddress The set subaddress is printed. 8–10 Activity Management Reports and Lists Coded Speed Dial List 1 This list shows the Coded Speed Dialing registration status. Print this list manually as necessary. (See “Printing Registered and Set Contents” on p. 6-80.) No. Registered Coded Speed Dialing numbers (*000 to *139) are printed. 2 Connection Tel The telephone numbers (max 40 digits) of the remote parties registered in the Coded Speed Dialing are printed. If Coded Speed Dialing numbers are registered as a Group Dialing set, “Group Dial” is printed. 3 Connection ID The abbreviation of the name of each remote party registered in the Coded Speed Dialing is printed. 4 Mode Regular TX, subaddress If the sending start time has been set, the send starting time (24-hour clock display) is printed. If a number of send starting times have been set, only the first starting time is printed. Coded Speed Dial List 1 5 Appendix 1 8–11 Activity Management Reports and Lists Coded Speed Dial List 2 This list shows details of the Coded Speed Dialing registrations. Print this list manually whenever necessary. (See “Printing Registered and Set Contents” on p. 6-80.) Appendix Coded Speed Dial List 2 1 Number Coded Speed Dialing numbers (*000 to *139) are printed. 2 Connection Tel The telephone numbers (max 120 digits) of the remote parties registered in the Coded Speed Dialing are printed. If Coded Speed Dialing numbers are registered as a Group Dialing set, “Group Dial” is printed. 3 Connection ID The abbreviation of the name of each remote party registered in the Coded Speed Dialing is printed. 4 TX Start Time If the sending start time has been set, the send starting time (24-hour clock display) is printed. 5 TX Speed The sending speed and also the Domestic/Long distance setting status are printed. (0): Domestic ; (1), (2) and (3): Long distance 6 Mode Regular TX, subaddress The set subaddress is printed. 8–12 Activity Management Reports and Lists Group Dial List This list shows the contents of numbers registered under Group Dialing. Print this list manually whenever necessary. (See “Printing Registered and Set Contents” on p. 6-80.) One-touch Speed Dialing numbers (01 to 60) and Coded Speed Dialing numbers (*000 to *139) registered as Group Dialing sets are printed. 2 ID The abbreviations of the names of groups registered under Group Dialing are printed. 3 Registered contents One-touch Speed Dialing and Coded Speed Dialing numbers registered under Group Dialing, and the telephone numbers and abbreviations of the remote parties (max 30 digits) are printed. 4 Communication starting time If the sending time has been set, the send starting time (24-hour clock display) is printed. Group Dial List Number Appendix 1 8–13 Activity Management Reports and Lists User’s Data List This list shows all of the registered contents of the Custom FAX Settings. Print this list manually whenever necessary. (See “Printing Registered and Set Contents” on p. 6-80.) User’s Data List (sheet 1) Appendix User’s Data List 8–14 Activity Management Reports and Lists MEMO ● The total number of pages in the report varies according to File. (See “File Settings,” on p. 6-41.) User’s Data List (sheet 2) Appendix User’s Data List 8–15 Main Specifications The main specifications of the fax functions of this machine are shown below. Please note that the appearance and specifications of the product are subject to change without prior notice. Appendix Name Super G3 FAX Board-F1 Sending Sizes 11" T 17" to STMT Paper Sizes Paper drawer : Stack bypass : 11" T 17" to STMT 11" T 17" to STMT Transmission Times ECM-MMR : G3MR method : G3MH method : JBIG : 2.8 sec. 11 sec. 13 sec. approx 3.2 sec. Scanline Density (scan, transmission) Standard mode : Fine mode : Super-fine : Ultra-fine : 8 pels/mm T 3.85 line/mm 8 pels/mm T 7.7 line/mm 8 pels/mm T 15.4 line/mm 16 pels/mm T 15.4 line/mm Telephone Line Used/ Number of lines Public Switched Telephone Network, Facsimile network 1 line Auto Dial Function One-touch Dialing 60 destinations Coded Dialing 140 destinations Image Memory 32MB 64MB, 96MB Main Specifications 8–16 Index A Activity Management Report .................................................................................................................. p. 8-5 ADDITIONAL FUNCTIONS key ............................................................................................................. p. 1-2 Additional Function Screen ....................................................................................................................... p. 9 Alarm Volume ...................................................................................................................................... p. 6-12 AUTO REDIAL ..................................................................................................................................... p. 6-27 AUTO RX ............................................................................................................................................. p. 3-26 Automatic Output of a Memory Box RX Report ................................................................................... p. 6-78 Automatic Output of a RX Report ........................................................................................................ p. 6-77 Automatic Output of a TX Report ......................................................................................................... p. 6-77 Automatic Output of an Activity Report ................................................................................................ p. 6-79 Automatically Receiving Documents ................................................................................................... p. 2-24 B Basic Features Screen ............................................................................................................................. p. 6 Batch Sending Memory Box ................................................................................................................ p. 3-15 Batch TX .............................................................................................................................................. p. 6-29 Bulletin Board Memory Box ................................................................................................................. p. 3-16 D DAILY REPORT TIME ......................................................................................................................... p. 6-79 DATE/TIME ............................................................................................................................................ p. 6-2 DELAYED TX ........................................................................................................................................ p. 3-2 DENSITY ............................................................................................................................................... p. 2-6 Dial Tone ............................................................................................................................................. p. 6-11 Direct Sending ..................................................................................................................................... p. 2-11 DIRECTORY ........................................................................................................................................ p. 3-22 DOC. Memory List ............................................................................................................................... p. 4-18 Document Memory List .......................................................................................................................... p. 8-8 DOCUMENT SIZE ............................................................................................................................... p. 3-32 Document Sizes ..................................................................................................................................... p. 2-2 E ECM Transmission .............................................................................................................................. p. 6-26 ENERGY SAVER key ............................................................................................................................ p. 1-2 ERASE AFTER TX .............................................................................................................................. p. 6-61 8–17 Index Call Tone for an Incoming Call ............................................................................................................ p. 6-34 CLEAR key ............................................................................................................................................ p. 1-2 Coded Speed Dial List 1 ...................................................................................................................... p. 8-11 Coded Speed Dial List 2 ...................................................................................................................... p. 8-12 Communication Results ....................................................................................................................... p. 4-24 Confidential Memory Box ..................................................................................................................... p. 3-13 Control Panel ......................................................................................................................................... p. 1-2 Control panel power switch .................................................................................................................... p. 1-2 COPY key .............................................................................................................................................. p. 1-2 Appendix C Error Messages ..................................................................................................................................... p. 7-7 F FAX error lamp ...................................................................................................................................... p. 1-2 FAX key ................................................................................................................................................. p. 1-2 FAX MONITOR ......................................................................................................................................... p. 6 FAX status lamp .................................................................................................................................... p. 1-2 Faxed Document ................................................................................................................................. p. 2-22 Feeder ................................................................................................................................................... p. 2-2 G General Memory Box ........................................................................................................................... p. 6-55 Group Dial List ..................................................................................................................................... p. 8-13 Guide Function Screen ........................................................................................................................... p. 10 GUIDE key ............................................................................................................................................. p. 1-2 H Appendix Horizontal placement ............................................................................................................................. p. 2-2 I Index ID key ..................................................................................................................................................... p. 1-2 IMAGE QUALITY ................................................................................................................................... p. 2-6 INTERRUPT key .................................................................................................................................... p. 1-2 ITU-T standard ..................................................................................................................................... p. 3-18 L Line Type ............................................................................................................................................. p. 6-10 Long Distance ...................................................................................................................................... p. 6-20 M Main Specifications .............................................................................................................................. p. 8-16 Management Reports .......................................................................................................................... p. 4-26 Manual Sending ................................................................................................................................... p. 2-13 MEMORY BOX ...................................................................................................................................... p. 3-6 Memory Box Reception Report .............................................................................................................. p. 8-4 MEMORY LOCK .................................................................................................................................. p. 3-26 MEMORY LOCK SETTING ................................................................................................................. p. 6-68 Memory(Receiving Documents) .......................................................................................................... p. 2-25 Monitor Volume .................................................................................................................................... p. 6-12 Monitor Screen ......................................................................................................................................... p. 8 8–18 N N ON 1 LOG ........................................................................................................................................ p. 6-75 Number keys .......................................................................................................................................... p. 1-2 O Off-hook Alarm ..................................................................................................................................... p. 6-11 ON-HOOK ................................................................................................................................................. p. 6 One-touch speed dialing keys ............................................................................................................... p. 1-2 One-touch Speed Dialing List 1 ............................................................................................................. p. 8-9 One-touch Speed Dialing List 2 ........................................................................................................... p. 8-10 Orientation of Originals .......................................................................................................................... p. 2-2 ORIG. RELAY UNIT RESTRICTION ................................................................................................... p. 6-49 P Questions & Answers ............................................................................................................................ p. 7-9 R Rapid Sending ..................................................................................................................................... p. 2-11 Receiving Password ............................................................................................................................ p. 6-39 REDUCE % ......................................................................................................................................... p. 6-74 REDUCE DIREC. ................................................................................................................................ p. 6-74 Registering a Memory Box .................................................................................................................. p. 6-41 Relay Memory Box .............................................................................................................................. p. 3-14 RELAY START TIME ........................................................................................................................... p. 6-49 RESET key ............................................................................................................................................ p. 1-2 RESOLUTION(RESOL.) ........................................................................................................................ p. 2-6 RX MODE ............................................................................................................................................ p. 3-26 RX REDUCTION ................................................................................................................................. p. 6-74 RX Report .............................................................................................................................................. p. 8-3 RX Restrict ........................................................................................................................................... p. 6-38 S SENDER’S NAME ............................................................................................................................... p. 3-24 8–19 Index Q Appendix Pause Time .......................................................................................................................................... p. 6-26 PIN Code ............................................................................................................................................... p. 5-2 PIN Code Access ................................................................................................................................. p. 6-40 Platen Glass .......................................................................................................................................... p. 2-2 Polling Box ........................................................................................................................................... p. 3-12 Polling Memory Box ............................................................................................................................. p. 6-42 POLLING RX ......................................................................................................................................... p. 3-4 Power indicator ...................................................................................................................................... p. 1-2 PRINT•IF key ......................................................................................................................................... p. 1-2 PRINT RX DOC. .................................................................................................................................. p. 6-49 Sending a FAX ....................................................................................................................................... p. 1-4 Sending Speed .................................................................................................................................... p. 6-20 Service Call Message ............................................................................................................................ p. 7-6 SPECIAL FEATURES .............................................................................................................................. p. 6 Special Features Screen .......................................................................................................................... p. 7 STANDARD KEY SETTING .................................................................................................................. p. 6-5 START key ............................................................................................................................................ p. 1-2 STOP key .............................................................................................................................................. p. 1-2 SUBADDRESS .................................................................................................................................... p. 3-18 SYSTEM MONITOR ................................................................................................................................. p. 6 T Appendix Index TEST PRINT ........................................................................................................................................ p. 3-36 Touch Panel Display ................................................................................................................................. p. 6 TRANSFER ......................................................................................................................................... p. 3-26 Transmission Terminal ID ...................................................................................................................... p. 6-8 Transmission Time .............................................................................................................................. p. 6-20 Troubleshooting ..................................................................................................................................... p. 7-2 20 pps .................................................................................................................................................. p. 6-10 2 ON 1 TX ............................................................................................................................................ p. 3-40 2 →1-SIDED ........................................................................................................................................ p. 3-30 Two or More Destinations .................................................................................................................... p. 2-21 TX destination ...................................................................................................................................... p. 6-59 TX document ....................................................................................................................................... p. 6-59 TX document ....................................................................................................................................... p. 6-61 TX password ........................................................................................................................................ p. 6-61 TX RELAY REPORT ........................................................................................................................... p. 6-49 TX Report/Error TX Report .................................................................................................................... p. 8-2 TX Reserve List ..................................................................................................................................... p. 8-7 TX START TIME .................................................................................................................................. p. 6-59 TX/RX Starting Speed ......................................................................................................................... p. 6-38 U User Settings ......................................................................................................................................... p. 6-5 User’s Data List ................................................................................................................................... p. 8-14 V Vertical placement ................................................................................................................................. p. 2-2 Z ZOOM TX ............................................................................................................................................ p. 3-38 8–20