Server - Iit Tirupati

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INDIAN INSTITUTE OF TECHNOLOGY TIRUPATI TIRUPATI – 517 506 Telephone: 0877-2500335/08333904914 E-mail:[email protected] http://iittp.ac.in/tender/ Ref:Tender No.: IITT/SERVER/TSN/009/2017 Date:22.02.2017 Due Date: 15.03.2017 3.30 PM Pre-bid Meeting: 28-02-2017 at 3.00 pm N.E. Nagaraj (Project advisor) IIT-TIRUPATI Dear Sirs, On behalf of the Indian Institute of Technology Tirupati, offers are invited for the supply, Installation, commissioning and Training of SERVER and STORAGE conforming to the specifications given in Annexure. I) Instructions to the Bidder (i) Preparation of Bids: - The tenders should be submitted under two-bid system (i.e.) Technical bid and Financial bid. (ii) Delivery of the tender: - The tender shall be sent to the below-mentioned addresses either by post or by courier so as to reach our office before the due date and time specified in our Schedule. The offer/bid can also be dropped in the tender box on or before the due date and time specified in the schedule. (iii) Opening of the tender: - The offer/Bids will be opened by a committee duly constituted for this purpose. The technical bids will be opened first and it will be examined by a technical committee which will decide the suitability of the bid as per our specifications and requirements. The financial offer/bid will be opened only for the offer/bids which technically meet all our requirements as per the specification. The bidders, if interested, may be present on the financial tender opening Day which will be communicated to you. (iv) Prices: - The price should be quoted in net per unit (after breakup) and must include all packing and delivery charges to Institutions. The offer/bid should be exclusive of taxes and duties, which will be paid by the purchaser as applicable. However, the percentage of tax & duties should be clearly indicated. (v) Agency Commission: - Not Applicable (vi) Terms of Delivery: - The item should be supplied to our Various Institutions as per Purchase Order. In case of import supply, the item should be delivered at the cost of the supplier to our Institution. The Installation/Commissioning should be completed as specified in our important conditions. (vii) IIT -TIRUPATI reserves the full right to accept / reject any tender at stage without assigning any reason. Yours faithfully, Sd/N.E. Nagaraj (Project Advisor) I.I.T-TIRUPATI SCHEDULE I) Important Conditions of the tender 1. The due date for the submission of the tender is 15.03.2017, 3:30pm. 2. The offers / bids should be submitted in two bids systems (i.e.) Technical bid and Financial bid. The Technical bid should consist of all technical details / specifications only. The Financial bid should indicate item-wise price for each item and it should contain all Commercial Terms and Conditions including Taxes, transportation, packing & forwarding, installation, guarantee, payment terms etc. The Technical bid and Financial bid should be put in separate covers and sealed. Both the sealed covers should be put in a bigger cover. The Limited Tender / Open Tender for supply of “Welding Simulator” should be written on the left side of the Outer bigger cover. 3. (i) EMD should be at 2% (Two percent) of the tender value quoted by the company. The EMD should be included in the Financial bid which will not be opened for Technical evaluation. Enclosing the EMD in the Technical bid will automatically disqualify the tenderer. EMD should be in the form of DD in favour of “The Registrar In-charge, Indian Institute of Technology-Tirupati” and payable at Tirupati The tender without EMD would be considered as UNRESPONSIVE and REJECTED. Photo/FAX copies of the Demand Draft/Banker’s pay orders will not be accepted. No interest will be paid for the EMD and the EMD (Bid Security) will be refunded to the Successful bidder on receipt of Performance Security. (ii) The Successful bidder should submit Performance Security of an amount of 5% of the value of the contract. The Performance Security may be furnished in the form of an Account Payee DD, FD Receipt from the commercial bank, Bank Guarantee from commercial bank will be an acceptable. (iii) The Performance Security should remain valid for a period of sixty days beyond the date of completion of all contractual obligations of the supplier including the warranty obligations 4. If an Indian agent is involved, the following documents must be enclosed: i) Foreign principal’s proforma invoice indicating the commission payable to the Indian Agent and nature of after-sales service to be rendered by the Indian Agent. ii) Copy of the agency agreement with the foreign principal and the precise relationship between them and their mutual interest in the business. iii) The enlistment of the Indian agent with Director General of Supplies & Disposals under the Compulsory Registration Scheme of Ministry of Finance. 5. The offer/bids should be sent only for a machine that is available in the market and supplied to a number of customers. A list of customers in India and abroad with details must accompany the quotations. Quotations for a prototype machine will not be accepted. 6. Original catalogue (not any photocopy) of the quoted model duly signed by the principals must accompany the quotation in the Technical bid. No prices should ever be included in the Technical bid. 7. Documentary proof for the claimed position and repetition accuracies must be obtained from the principals and submitted along with the relevant pages of the standards. 8. Compliance or Confirmation report with reference to the specifications and other terms & conditions should also be obtained from the principal. 9. Validity: Validity of Quotation not less than 90 days. 10. Delivery Schedule: - The tenderer should indicate clearly the time required for delivery of the item. In case there is any deviation in the delivery schedule, liquidated damages clause will be enforced or penalty for the delayed supply period will be levied 11. Risk Purchase Clause: - In the event of failure of supply of the item/equipment within the stipulated delivery schedule, the purchaser has all the right to purchase the item/equipment from other sources on the total risk of the supplier under risk purchase clause. 12. Payment: - No Advance payment will be made for Indigenous purchase. However, 90% Payment against Delivery and 10% after installation is agreed to wherever the installation is involved. In case of import supplies the payment will be made only through Letter of Credit and 90% payment will be released against delivery and 10% after installation wherever the installation is being done. 13. On-site Installation: - The equipment or machinery has to be installed or commissioned by the successful bidder within 15 to 20 days from the date of receipt of the item at Institution of IIT - TIRUPATI 14. Warranty/Guarantee: - The offer should clearly specify the warranty or guarantee period for the machinery/equipment. Any extended warranty offered for the same has to be mentioned separately. 15. Late offer: - The offers received after the due date and time will not be considered. The Institute shall not be responsible for the late receipt of Tender on account of Postal or any other delay. 16. Acceptance and Rejection: - I.I.T. Tirupati has the right to accept the whole or any part of the Tender or portion of the quantity offered or reject it in full without assigning any reason. 17. Disputes and Jurisdiction: - Any legal disputes arising out of any breach of contract pertaining to this tender shall be settled in the court of competent jurisdiction located within the city of TIRUPATI –in A.P. 18. Acknowledgement: - It is hereby acknowledged that the tenderer has gone through all the conditions mentioned above and agrees to abide by them. Important Note: Clarification related to tender document if any, it will be uploaded in the website only. SIGNATURE OF TENDERER ALONG WITH SEAL OF THE COMPANY WITH DATE. Annexure - 1 Introduction: This request for quotations in two-bid process is for a solution to setup hardware and software for Virtualization. A visit will be arranged for all interested parties as part of the pre-bid meeting. Please go through all the sections below and prepare the technical bid. The scope of procurement as part of this tender includes but not limited to the following items: I. II. III. IV. V. Server Storage + FC connectivity to servers Software and Licenses from Microsoft Licenses from VMWare® Implementation and support services Vendor Verification: The hardware components that are being procured as part of this tender are to be from original equipment manufacturers referred here as OEMs. The major software and requisite licenses that are being procured as part of this tender are from Microsoft® and VMWare® to ensure continuity of the email operation and compatibility with existing infrastructure in the institute. Only those solution providers who are qualified to participate in the bidding process and satisfy the following criteria. Documentary support for each of these criteria are to be enclosed along with the technical bid. 2.1 The solution provider must be a Solutions partner and Gold certified Microsoft partner. The partnership must be active during the period of the tender process. 2.2 The solution provider must have VMWare® Certified Professionals (VCP) as part of its technical team. The capability must be present during the period of the tender process. 2.3 The solution provider must have completed at least one instance of virtualization using VMWare® suite of tools. 2.4 The solution provider must be authorized for supply, installation and support of the hardware items from the OEM partner. 2.5 The solution provider must have implemented commissioning of the specific hardware items from the OEM partners at least twice earlier. 2.6 The solution provider must have a technical team for Microsoft practice and Virtualization practice. Size and certification level of such teams on their pay roll as on the date of tender shall be disclosed. 2.7 The solution provider must have business representation office in Chennai to help with the call coordination. 2.8 Each OEM is required not to nominate more than one solution provider for this tender. Software, CALs and Licenses: The solution provider is expected to offer academic discounted pricing for all requisite licenses. 6.1 Since the solution is expected to be in a virtualized environment, requisite licenses for VMWare ESXi should be included in the unit price for each server. Eg., if the license for the hypervisor is per cpu, then the cost of two academic licenses for the hypervisor are to be included in the cost of each server. 6.2 Software, licenses and CALs from Microsoft shall be listed in detail for use of the system by the user group pattern as given below. Additional licenses required for a smooth functioning of the solution should be included by the solution provider. The internal consistency of these licenses (version compatibility etc.,) should be confirmed by the solution provider. Microsoft Server OS in a virtualized environment (latest) Microsoft Active Directory Service (latest) Client Access Licenses for ADS Requisite licenses for cloning / snapshots etc., to be included. 6.3 The options for this module are given below. Prospective vendors can revert back during pre-bid meeting about the part numbers from Microsoft that are required for their proposed solution. All licenses being procured shall be perpetual. 6.4 The number of CALs: The pricing for number of CALs can be given for 60 numbers and for each slab of 10 above that. The actual number of CALs being procured through this tender will be decided at the time of comparing the bids and placing the order. The sizing of the user groups and individual inbox quota sizes in the proposed email system is detailed in Annexure-4. Warranty and Support: 8.1 All hardware and software items must have a comprehensive warranty and support for 4 years. Options if available for support can be provided by the solution provider. 8.2 AMC options for a period beyond warranty to be made available. 8.3 Call coordination shall be done by the solution provider. Contact details of the person to be contacted by IIT Tirupati in case of any support requirement to be made available. Each time any contact detail of the person i/c of the call coordination from the solution provider side changes, the same should be intimated to IIT Tirupati immediately. 8.4 Escalation mechanism for calls should be clarified by the solution provider as part of technical bid. 1. Server Specification 1.1 Model: Make and model of the server being proposed to be mentioned. Relevant brochures and manuals of the models must be enclosed along. 1.2 Processor: Intel Xeon E5 series, Intel Xeon E5-2660 v4 2.0GHz,35M Cache,9.60GT/s QPI, Turbo, HT,14C/28T (105W) Max Mem 2400MHz or Higher and suitable motherboard. 1.3 Number of Cores: 14 or more per processor 1.4 CPU Frequency: 2 GHz or more 1.5 L3 Cache: 35 MB or more 1.6 Number of CPUs installed: At least 2, both identical processors 1.7 Number of DIMM Slots: 24 or more 1.8 Memory: 256 GB populated with 32GB RDIMM, 2400MT/s, Dual Rank, x4 Data Width 1.9 Raid Controller: Shall support RAID levels 0, 1, 5 and 10 1.10 HDD: Systems shall support at least 8 hot plug drives of small form factor (2.5”). Populated with 2 discs configured in RAID 1 and at least 1 hot spare. Each disc shall be of SAS type, 15K RPM, 600 GB. 1.11 I/O expansion slots: System shall have at least 4 PCI Express 3 slots of which at least 2 must be free. 1.12 Network: System shall have at least 8 LAN ports of 1G/s capability. 1.13 HBA Cards: The system shall have at least 2 cards of dual port for FC connectivity at 16 Gbps 1.14 USB Ports: The system shall have support at least 4 USB3 ports 1.15 Form Factor: The system shall have preferably a form factor of 2U. 1.16 OS Certification: The system shall be certified for Windows Server, RHEL and VMWare ESXI latest editions. 1.17 Redundancy: There must be redundant power supply and fans. System shall not have a single point of failure. 1.18 Benchmark: The proposed server must have a published SPEC benchmark. 1.19 Accessories: System driver media, documentation, cables, rack mounting kit, cable management arm and all requisite accessories to provide connectivity within the proposed solution must be included. 2. SAN STORAGE :20 TB The central storage being procured as part of this tender shall satisfy the following specifications: 2.1 Storage Architecture: The storage system shall have no single point of failure. There shall be a minimum of 4 FC ports (16Gbps) per controller. The architecture should allow modular upgrades of hardware and software. 2.2 Storage Controller: The array shall be at least dual controller, active-active for better performance, redundancy and fail-over capability. 2.3 Controller Cache: At least 32 GB across the controller array with an ability to retain unwritten data using battery backup of a minimum of 24 hours. 2.4 Storage Configuration: The storage system shall be populated with 1.2TB SFF SAS drives of 6Gbps throughput. The system should have been self-contained, requiring no additional devices or adapters for commissioning the solution. 2.5 Storage scalability: Storage configuration shall have capability to attach disc expansion enclosures for capacity enhancement in future. The capacity of expansion possible should be at least 72 disc drives 2.6 The system shall support at least 128 LUNs for mapping to hosts. Should support at least 16 hosts. 2.7 The storage system must be capable of synchronous and asynchronous, bi-directional replication in an incremental manner. 2.8 Raid levels: The system shall support RAID levels 0, 1, 5, 6 and 10. 2.9 Storage Capacity: The storage shall be populated with SAS drives with at least 1 hot spare drive for every 12 drives and a minimum of 2 global hot spares for the whole storage. The minimum usable capacity to be configured is 20 TB. 2.10 OS compatibility: The storage system shall be certified for compatibility with latest operating systems from Microsoft®, RHEL® and VMWare®. 2.11 Disaster Recovery / Replication Support: The storage system shall support hardware based data replication for disaster recovery without any data loss. Incremental replication should be resilient to connection disruptions. Requisite licenses should be included. 2.12 Redundancy: The system shall have dual power supply and fans to avoid single point of failure. 2.13 Thin Provisioning: The storage system should support thin provisioning so that the LUNs allocated for user inboxes do not lead to disc space commitment before actual use. D11. Specification for Virtualization Software (for 4 Hosts with Management Software) SL 1 2 Feature Minimum Specification Virtualization Software Specify the Name_____________________________________________ Creation of VMs in the hosts Capability to convert physical instances to virtual instances and virtual instances from third party platform to its own virtualization platform Virtualization software license should have capability to create unlimited no. of virtual machines per host with Windows Server/ Redhat Linux as a guest operating system. Virtualization management software console shall maintain a record of significant configuration changes and the administrator who initiated them. Virtualization management software console shall provide the Manageability of the complete inventory of virtual machines, and physical servers with reader visibility into object relationships. Management console should reside on existing virtualized host. 3 Management of the platform Virtualization management software should include provision for automated and integrated online/offline VM patch management and automated host patch management with no VM downtime Virtualization management software should support user role and permission assignment (RBAC) Virtualization management software console shall provide Interactive topology maps to visualize the relationships between physical servers, virtual machines, networks and storage. Creation of more VMs for additional hardware. Upgradation of existing VMs for RAM, Cores etc. Virtualization management software should have capability of providing a self-service portal and a selfservice catalog. Virtualization Management software should have the capability to deliver process automation and orchestration. 4 Compliance (Y/N) High Availability Should support VM migration in case of planned & unplanned down times. Virtualization management software should have integrated Physical Host and Virtual Machine performance monitoring. 5 Monitoring Single view of all virtual machines, allow Monitoring of system availability and performance and automated notifications with alerts. Monitor and analyse virtual machines, and server utilization and availability with detailed performance graphs. Virtual Machine performance monitoring reports for performance and utilization of Virtual Machines. It shall co-exist and integrate with leading systems management vendors. 6 Hardware Integration 7 Database 8 Replication 9 1 0 Backup DR Migration The Solution shall also integrate with FC,FCoE and iSCSI SAN and infrastructure from leading Vendors so as to leverage high performance shared storage to centralize Virtual Machine file storage for greater manageability, flexibility and availability The solution should support leading databases like SQL Server, Oracle, etc. Should support inbuilt replication features Should have integrated backup solution as part of same platform. The virtualization software should provide Simple and cost effective backup and recovery for virtual machines which should allow admin to back up virtual machine data to disk without the need of agents and this backup solution should have built-in variable length Deduplication. Virtualization software should enable integration with enterprise backup software to protect system, application, and user data in virtual machines in a simple and scalable way. Capability to migrate the virtualization infrastructure to DR site. Specification for Virtualization Software (for 4 Server (8 CPU's) with Management Software) STD Edition SL 1 2 Description Academic VMware vSphere 6 Standard for 1 processor Academic Production Support/Subscription VMware vSphere 6 Standard for 1 processor for 3 year Qty 8 8 3 Academic VMware vCenter Server 6 Standard for vSphere 6 (Per Instance) 1 4 Academic Production Support/Subscription VMware vCenter Server 6 Standard for vSphere 6 (Per Instance) for 3 year 1 Product Description Qty Microsoft Windows Server 2016 USER CAL- Academic 50 Microsoft Windows Server 2016 STD 2 Core License Academic 56 Microsoft Windows Server 2012 RDS CAL- Academic 50 Vmware Academic VMware Horizon View Adv CC User License with 1 Yr SnS 50 Switch Catalyst 2960-X 24 GigE, 4 x 1G SFP, LAN Base 1 Rack 42U Rack with Accessories like 2 cable manager and 2 PDU (VALRACK) 1 This is for 4 Servers.