Specification For Permanent Television

Transcript

Specification for PERMANENT TELEVISION PRODUCTION EQUIPMENT INSTALLED in SAN CARLOS CITY HALL I. INTRODUCTION This project consists of design, procurement, installation, documentation, test and warranty of television production equipment for San Carlos City Hall. Equipment subsystems include the following: 1. City Council Chambers: Cameras, lenses, Pan/Tilt/Zoom heads, housings and wiring to control room. 2. Conference Rooms 205A/B: Power, video and control wiring for PTZ cameras (by others), mounting for PTZ cameras, wiring for video monitoring, wiring for microphones and A/V connection panels all to control room. 3. Control Room: Racks and equipment including video and audio preview, mixing, recording,titling, monitoring, camera control, PTZ controls, and interface with transmission equipment. II. INSTALLATION and WIRING in COUNCIL CHAMBERS 1. Installation of camera head with lens must be balanced, neither lens heavy nor camera heavy. 2. Camera, lens, and PTZ height above floor selected to a. Prevent injury to persons walking below b. Reduce likelihood of vandalism or theft of camera or lens c. Produce a viewpoint that provides a natural, standard, picture of subjects 3. Cameras shall be mounted to or incorporated into PTZ head in such a way as to be securely held in the event of an earthquake. Security chains or other backup methods of mounting are to be incorporated. 4. Camera, lens and PTZ head shall be mounted with a wood facade that opens for access to controls and connections, yet merges with the existing decor of the room as far as practicable. 5. Wiring to camera for control and video shall meet or exceed camera manufacturer specifications. 8' of spare cable shall be located at the camera end, neatly coiled and stowed out of sight, to allow camera locations to be changed in the event of City Council Chamber remodel. It is intended that the system run native Y/C video throughout, with Y and C on separate coaxial cables. 6. Bidders are encouraged to perform a site survey to evaluate routing of wiring to cameras. III. INSTALLATION and WIRING in CONFERENCE ROOM 1. Three PTZ camera mounting brackets will be installed as follows: One on each of the long sides of the room near the center-line, and one at the back (east) side of the room. PTZ camera height above floor selected to prevent injury to persons walking below and produce a viewpoint that provides a natural, standard, picture of subjects. 2. PTZ camera power supplies shall be mounted in the control room and labeled as to their designated camera. Power to cameras will be switchable in the control room. 3. Power wiring to Conference Room cameras shall be sized for no more than 3% voltage drop under maximum load conditions, or 20% larger cross section than the manufacturer recommendations for that distance, whichever is greater. 4. Conference room cameras shall also be wired to the Control Room. Signal and control wiring to Conference Room cameras shall be in accordance with manufacturer recommendations for that distance, including, if necessary, active compensation devices or signal repeaters to maintain standard voltage levels. Camera video will be separate Y and C on coaxial cable. One composite video return line shall be provided from the control room to the A/V cabinet for local monitoring. 5. Microphone connection panels shall be wired to the control room. Audio wiring shall be shielded three conductor of appropriate gauge. 6. Bidders are encouraged to perform a site survey to evaluate routing of wiring to cameras and audio equipment. IV. GENERAL REQUIREMENTS 1. All materials must be newly manufactured current production models and must conform to all applicable codes and relevant standards, including: American National Standards Institute, Electronic Industries Association, and the Institute of Electrical and Electronic Engineers. 2. The contractor must be a company specializing in the installation of professional and commercial audio/video systems with a minimum of 5 years experience. 3. Submittals shall be approved prior to purchase or installation. Submittals shall include: a. Point to Point wiring diagrams b. Bill of materials c. Equipment rack elevations and rear diagram 4. Final acceptance testing shall demonstrate functionality of all supplied components and conformance to the specifications included herein. 5. The contractor shall supply two copies of a system manual, with instruction manuals for each electronic component, and an overall description of functionality that includes description of interconnection between components supplied by different manufacturers. The system will not be formally accepted until the complete manual is delivered. 6. The contractor warrants equipment and installation for a period of 1 year from acceptance. 7. All signal wiring shall be shielded, and to the extent possible, segregated from power wiring. 8. No cable connections, splices or terminations are permitted where wiring is inaccessible. All connections and terminations are to be neatly routed, secured, and labeled. 9. Existing equipment in rooms being modified is to be protected from damage due to construction. 10. Interconnecting items already in the Control Room which are being retained, such as fiber-optic transmission equipment, and streaming equipment are to be relocated by contractor to an easily accessed location adjacent to or within contractor's rack(s). It is recommended that the contractor confirm sizes and requirements during a site survey. V. SPECIFIC REQUIREMENTS for CONFERENCE ROOMS 205A/B 1. The system installed in Conference Rooms 205A/B shall consist of: a. Two audio / video connection plates wired to the control room. Each plate shall have inputs for three microphones and one video source, as well as one video return and one RF return. b. Camera mounts and wiring as specified 2. Functionality: The system in Conference Rooms 205A/B will operate as a location for small meetings that will be video recorded for replay or archive. Personnel will bring PTZ cameras into the room to be mounted on the permanently located brackets. Microphones will be brought in and wired to one or more connection plates in the conference room. Production personnel will operate the cameras, audio mixing, titling and recording equipment from the control room. A video monitor may be connected in the conference room monitor the video return or some other video source selected by the production personnel. VI. SPECIFIC REQUIREMENTS for CONTROL ROOM TELEVISION PRODUCTION EQUIPMENT 1. The control room production equipment interfaces with transmission, editing, streaming and playback equipment in the same room, as well as cameras in the City Council Chamber, Council Chamber audio equipment, and Conference Rooms 205A/B PTA cameras, video/audio/control and reverse feeds. These interfaces shall be clearly labeled, documented and monitored. Exterior connection panels are recommended whenever practicable. 2. The television production equipment shall be arranged for operation by two personnel with camera control and switching by one operator, and audio, titles and recording by the other. Controls which are frequently accessed shall be within easy reach. Monitors shall be approximately at eye level. 3. Equipment shall be rack mounted and all items secured against movement. New racks shall be placed in the control room with 30" space for rear access and air circulation. Rear rack lighting shall be incorporated, as well as one utility outlet per rack for test equipment. 4. Sufficient spare desk space, and one locking 3U rack drawer, shall be provided for use by operators. 5. Functionality: The Control Room Television Production Equipment performs the following functions a. Live switching between Y/C video sources, including cameras and two external A/V sources which will permit connection to the playback equipment, editing equipment, or a future presentation system. One external source shall be Y/C, the other composite. Both shall be stereo line level audio. b. Superimposition of titles and full screen graphics. c. Monitor separately video sources prior to selection on a preview monitor. d. Preview and program monitors. e. Recording of Y/C video and audio to two DVD burners. Provide DVD burner video and audio output monitoring for "confidence". f. Separate Record Output, video and audio, to the playback system. g. Audio mixing and monitoring including the ability to "solo" or preview audio from any source. h. Audio compression / limiting for feed from Conference Rooms 205A/B. i. Ability to monitor the return feed RF signal from the cable operator, and the streaming video and audio on the website. An Internet connection will be provided. j. Ability to monitor and adjust video and audio levels seen by recording, playback, streaming and transmitting equipment. VII. LIST of MAJOR EQUIPMENT ITEMS Contractor shall provide equipment that equals or exceeds the performance of those listed below. Equipment lists shall be submitted for approval prior to purchase. 1. Council Chamber Cameras: Panasonic AW-E650 with AW-LZ16MD73 Lens 2. Council Chamber PTZ heads: Panasonic AW-PH360N 3. Council Chamber PTZ controller: Panasonic AW-RP655 4. Council Chamber Camera Controller: Included in Panasonic AW-RP655 5. Production Switcher: Grass Valley Indigo or approved equal 6. DVD recorders: One JVC SR-DVM700US and one dual input DVD recorder with RF input, tuner and ability to record on schedule 7. Video Monitors: Dual LCD Marshall V-R72P, Triple Marshall V-R53P tiltable 8. Audio Mixer: 8 XLR, 2 Stereo Line, Phantom Power, rack desk mount, linear faders, PFL, Mute 9. Graphics: Compix Media LCG3000D 10. Audio and Video Signal Level Monitoring to ensure that signal remains within specifications for the cable transmitter VIII. SDI OPTION 1. Contractor shall propose an Option for Council Chamber cameras to be SDI output. This will require the following modifications to specifications above: Council Chamber PTZ cameras will have SDI output option cards and wiring to cameras shall be SDI. Switcher shall be suitable for multiple input types. One DVD recorder shall be SDI input. Audio and video equipment shall be provided with delay if necessary. San Carlos Youth Center Audio / Video Upgrade Specification: Introduction: Large community meetings are occasionally held in the Gymnasium at the San Carlos Youth Center, 1001 Chestnut St, San Carlos, CA. These meetings may be videotaped. It is desired to install audio equipment for sound reinforcement and to feed videotaping equipment. Due to the normal uses of the gymnasium permanently installed equipment is subject to frequent damage. Thus wireless microphones will be used, and speakers will be set up when needed. Existing conduit is available for pulling cable to speakers and videotaping equipment. 1. All equipment will be located in a new locking cabinet installed in the storage room on the east side of the gymnasium. The cabinet will contain the following: 1. Rack mounted cabinet 2. Audio Mixer (Shure SCM810) 3. Feedback eliminator (Shure DFR22) 4. Six wireless microphone receivers (Shure ULX) 5. Audio distribution amplifier 6. Transformer isolated balanced outputs to feed two powered speakers and the videotaping feed 7. Storage for Two Powered Speakers - 250-300 watts each 8. Storage for Two floor mount Speaker stands with carrying strap 9. Storage for Six wireless microphones (Shure ULX) 10. Storage for Six gooseneck desk microphone stands for the wireless microphones 11. Storage for Two floor mount microphone stands for vocal microphone 2. Installation work in the Gymnasium will include: 1. Electrical wiring to Cabinet 2. Pull shielded balanced cable and install surface mount balanced audio connectors, at the west wall, the south wall, and on the floor in front of the bleachers. Each location will have two audio output feeds, one for the amplified speaker and one for a videotaping feed. Wiring will use existing conduits with new connection plates supplied by contractor. 3. If required, ULX compatible antenna on east wall protected by appropriate cage to prevent damage. 4. Installation, start up, test, wiring documentation and manuals for all items. San Carlos Library Audio / Video Upgrade Specification: Introduction: Community meetings are occasionally held at the San Carlos Library Community Rooms A & B. These meetings may be videotaped. Audio equipment for sound reinforcement and to feed videotaping equipment is required. When videotaping is desired wallmount cameras, switching and recording equipment (by owner) is brought in. The contractor will design, purchase, install, test, demonstrate and document equipment as follows. 1. A new ventilated locking rack mount enclosure shall be installed _______________. The enclosure will contain the following, rackmounted where possible: 1. Automatic Mixer(s) (Shure SCM810 or approved equal) 2. Feedback eliminator / signal processor (Shure DFR22 or approved equal) 3. Two wireless microphone receivers, each with hand held and lavaliere cardiode transmitters (Shure ULX) 4. Audio distribution amplifier with at least one spare output for future INET. 5. CD Player 6. Assisted Listening Equipment with four receivers and antenna if required 7. Transformer isolation for one mic level balanced audio output for videotaping. 8. Filtered protected power strip with attached light and front mount utility outlet. 9. Cabinet shall either floor mount or swing out to allow access to rear 10. Two audio amplifiers, one for room A, one for room B, separately switched on as required. Crown or approved equal. 11. Six gooseneck desk microphones with stands, Shure MX412 or approved equal 12. Two desk stands for hand held wireless microphones 13. Rackmount drawer(s) for microphones, assisted listening receivers and stands. 14. Include blank or vent face plates where equipment is not mounted. 2. The following additional items shall be provided 1. Qty 10 XLR 25' M-F cables 2. Two microphone floor stands with boom arm. 3. Audio patch panels, one each for the west end and the east end, six XLR connectors, wired in parallel with each other (only one or the other will be used, never both). 4. One A/V patch panel mid room with a microphone level balanced transformer isolated output for videotaping use, and BNC type composite video and RS232 DB9 connections to each camera bracket location. 5. Panels shall have permanent markings for each connector that corresponds to the wiring diagrams. 6. Ceiling flush mount speakers, JBL 8" 100 Watt, quantity 2 per room, appearance blends with existing ceiling 7. Four wall mount brackets for video cameras, Bogen 3277 or equal 3. 8. Connection panels at each video camera bracket location with 120VAC, RS232 DB9 and RCA composite video. Signal and power shall be segregated. 9. Installation wiring and hardware as necessary 10. Operational manuals and interconnection wiring diagrams as well as operation / owners manuals for all components, all mounted in a permanent binder. Installation 1. 120 VAC Electrical wiring to Cabinet 2. 120 VAC Electrical outlet at each camera mount location 3. All cables are to be clearly labeled and match supplied drawings. 4. Install and wire audio patch panels, one each east and west end of the room towards the window side. Location to be approved by owner prior to installation. 5. Install and wire ceiling mount speakers flush with ceiling tile. Placement selected to achieve excellent sound clarity throughout the room. Ceiling tile shall be modified or replaced to achieve a professional "like new" appearance. 6. Install and wire camera location brackets and connection panels. Location is to be approved by owner prior to installation. 7. Install and wire A/V patch panel mid room. Location is to be approved by owner prior to installation. 8. All wiring shall be segregated from sources of EMI or RFI noise, such as fluorescent lights and air conditioning motors, and in shielded cable or conduit if necessary. 9. Installation, start up, test, wiring documentation and manuals for all items. Acceptance test and complete documentation is required for project to be considered complete. SAN CARLOS REMOTE PRODUCTION EQUIPMENT A. Single Camera Production Package 1 Panasonic AG-DVC60 Camcorder 2 Tripod Kit / Bogen 755B Legs, 701RC2 Head, Case 3 Panasonic AG-YUSC60H Soft Carrying Case 4 Qty 2 Spare Batteries CG D54 5 Hoya 43mm Introductory Filter Kit 6 Focus FS-4 Fire Store Hard Disk 7 Qty 2 Sony Head Cleaning Cassette DVM-12CLD 8 Lens Cleaning Kit Zhumell 9 Qty 10 Sony Mini DV Tape 80 Minute DVM80PR 10 Bescor MX601 Light with X672 Battery Pack 11 Remote Zoom Varizoom VZRockDVX 12 Hand Held Microphone Shure VP64AL, Windtech 300 screen 13 Qty 2 Lavaliere Microphones Sony ECM 44-B 14 Qty 3 XLR Cables 25' Hosa XLR M-F 15 Teleprompter, Prompter People DV-9 with wireless remote 16. Qty 2 Lowel Rifa Lite LC-44 with carrying case and stands B. 1 Multi Camera Production Package Rushworks Toastmaster - 4 cameras, 4 tripods, 4 x 50' cables Includes rolling carrying cases for all equipment. SAN CARLOS VIDEO EDITING EQUIPMENT INTRODUCTION: A video editing suite will be incorporated into the Control Room / Playback Room and associated equipment in that room. The contractor will purchase all equipment and software, install and integrate software into a turnkey system ready to capture, edit, transfer and author. The contractor will design, install, test and demonstrate the ability to move audio / video from the editor to the playback rack, from the playback rack to the editor, from the editor to the Live Production switcher and audio mixer, and from the Live Production equipment to the editor. 1. The system will consist of a computer, dual monitors, furniture, and required interface with Production and Playback equipment. 2. The suite will be able to capture from live production, video playback, or firewire camera. It will be able to capture as AVI or MPEG2. The firewire capture port must be front accessible. 3. The editing computer will be designed for that purpose, with sufficient processor power, video board power and RAM to provide real time playback from the timeline, with real time analog and firewire output, for basic editing with transitions and titles. The computer will have dual monitors, dual DVD burners, and gigabit ethernet. 4. The editing computer will have dual powered speakers and front accessible headset and microphone jacks. 5. Editing software shall be Adobe Premiere Elements, Sony Vegas, or approved equal. 6. DVD Authoring Software Sony DVD Architect, Ulead DVD Workshop or approved equal. 7. Option: Supply training video for the editing software and authoring software. 8. Contractor will install and integrate owner software: Adobe (formerly Serious Magic) Visual Communicator. 9. Furniture will be a computer desk with space for I/O and two monitors, an adjustable height keyboard and mouse area, and sufficient desk space for a camcorder, desktop DVD recorder / player, task lighting and phone. Optional: Omnirax Nova, Omnirax Presto or approved equal. 10. Editing equipment will include a standalone DVD duplicator, Aleratec Copy Cruiser PRO LS or approved equal, and a color inkjet printer that accepts DVDs, Epson Stylus or approved equal. Television Messaging and Playback Equipment The City of San Carlos operates a government television channel on Comcast Cable 27. The City desires to update the equipment used for displaying messages and playing back programming on that channel. The scope of the work includes design, purchase, integration, test, deliver, install and documentation for that equipment. Specification for Messaging and Playback Equipment: 1. Playback equipment shall be provided in a single 19” standard rack unit with locking translucent Plexiglas front door and locking vented solid rear door. It shall be installed such that rear access is possible. Enclosure shall be ventilated and include fans to reduce retention of heat. All items, where possible, shall be rack mounted. Items which are frequently accessed shall be front accessible and 36” – 72” off the floor. All items shall be labeled. All controls shall be clearly labeled. Inputs and outputs shall be easily accessible and clearly labeled. 2. Documentation of playback equipment shall include instruction manuals for all components plus description of inter-equipment control functions (such as monitoring, external output, external input, and audio control and selection). including functional diagrams and location diagrams for referenced equipment. 3. Mission critical equipment shall be backed up with an “always on” uninterruptible power supply suitable for the amount of continuous load as well as the types of loads connected. 4. If items are being retained from the existing rack, for example, the SCALA messaging system, they shall be carefully and properly installed in the new rack with appropriate access and control provided. 5. All rack wiring shall be neatly bundled with separation between power and signal wiring of at least 12”. 6. The rack shall be provided with conditioned power, including a spare outlet on the front and rear, and rear lighting incorporated. 7. Approval of major items and design submissions are required prior to purchase of any equipment. Review of submissions will be timely and approvals not unreasonably withheld. Submissions shall include: 1. Block wiring diagram with interconnection between system items indicating signal flow for audio, video, control, UPS power, and communication for approval prior to purchase of equipment. 2. Layout diagram for rack for approval prior to purchase of equipment 3. List of components with manufacturer and part number for approval prior to purchase of equipment. 8. The messaging system shall be SCALA IC3 or approved equal, with functionality as described below. 9. The Playback Controller shall be Leightronix Nexus or Princeton Server B1400 or approved equal, with functionality and options as described below. 10. Functional Requirements for System Performance: A. Messaging: Ability to easily create informational screens incorporating graphics, pictures, sound, movies and animations. In five years we forecast the need to create 50 informational screens per month. B. Messaging: Ability for other users to create their own slides and submit for approval before publishing “on the air” C. Messaging: Automate insertion and deletion of slides to the greatest extent possible, for example, on expiration date slides should automatically be deleted from play. D. Messaging: Ability to create emergency messages that can be immediately viewed on the channel both locally and remotely. E. Messaging: Ability to overlay messages on video. Example: Over Council Meeting playback display message about next council meeting, or playback date, or, over exercise video display message promoting exercise class at Rec Center F. Messaging: Ability to schedule specific slides, or group of slides, e.g. Upcoming Park & Rec class list will play every day this week at 6pm. G. Messaging: Ability to select background audio from digital files, radio or CD and automatically mix with audio files present on the messages themselves, where message audio has user adjustable dominance (3 – 15db) over background audio H. Program Playback: Ability to schedule playback of videos by date, time, length (H;MM;SS) including pre-roll and rewind time I. Program Playback: System shall maintain database of videos to easily schedule through drag and drop user interface. Include keyword fields to make it easy to search for specific videos. Five year forecast indicates 100 programs played per month. J. Program Playback: Ability to schedule by time of day, by week, by days of the week, by specific date, with the ability to copy and paste blocks of programs or play programs as “lists”. K. Program Playback: Ability to schedule programs as short as 15 seconds and as long as four hours. L. Program Playback: Automatically play video from a variety of sources including DVDs, including DVD+R, -R and Dual Layer, as made by personal computer systems, SVHS, video files such as MPEG2. Five year forecast indicates 100 programs played per month. M. Program Playback: Automatic export from scheduling system in html format to incorporate into web program guide without the need for double entry. Ability to export schedule in spreadsheet format for upload to TV Guide. N. Program Playback: Include ability to remotely monitor and control switcher, VCRs, DVDs, MPEG player and recorder, and Message Play. O. Program Playback: Incorporate minimum two channel playback and one channel recording. Five year forecast includes second channel dedicated to educational programming. P. Program Playback: Incorporate functionality for support of future closed captioning Q. Program Playback: Incorporate different levels of authority for different users, e.g. differentiate administrator who upgrades software from programmer who schedules playback. Five year forecast indicates usage will broaden from City Only to Educational and Public use. Authorized individuals from outside organizations may be assisting with capturing video and programming playback. R. Program Playback: Include easily accessed I/O panel for capture of video from, or recording of video to, a future video editing system or DVD recorder. S. Program Playback: Output monitoring and control includes indication of video and audio level, as well as incorporating automatic audio compression / limiting and video gain control to ensure compatibility with Cable Company input requirements. Include time base correction for stable sync signals as needed. Include monitoring of return signals via standard television set with tuner to watch channel and compare to adjacent channels, as well as input to a DVD recorder for unattended recording of return RF signal. T. Program Playback: Input monitoring of audio and video for each playback source through individual 3” LCD screens or easily accessed and labeled selection device tied to a larger monitor. Simultaneous monitoring of input to switcher, any individual switcher output and final output to cable company is required. U. Program Playback: Loading of digital video material, including audio, video and slides should be by a rapid method, e.g. gigabit ethernet or data dvd drive. V. Program Playback: Include storage device for video / audio / slide media with sufficient capacity to store a minimum of 500 hours of programming, expandable to 1500 hours. System shall be fault tolerant (Raid 5) and incorporate an easily scheduled and automated backup to network or other selected source. W. Program Playback: Include a minimum of two DVD players and one SVHS VCR. At least one DVD player shall be addressable by Title and Chapter. System shall be expandable to future four DVD players. X. Program Playback: System shall automatically default to a selectable source on failure of the programmed source.