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TotalFlow Prep, Print Manager and Production Manager ®
Improve Efficiencies, Reduce Costs with Automated Print Production The faster you complete a print job—the sooner you can move to the next one. RICOH TotalFlow offers ®
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innovative print management software solutions to automate repetitive tasks and simplify workflows for fast, accurate and affordable cut-sheet production printing. Operators can use TotalFlow Prep makeready solution ®
to assemble content from multiple sources and file formats for immediate printing. With TotalFlow Print ®
Manager and TotalFlow Production Manager, operators can schedule print jobs, create processes and handle ®
maintenance issues with fewer human touch points and bottlenecks. Integrate the easy-to-use software to help improve print efficiencies, drive revenue and reduce total cost of ownership.
Seamless integration for flawless performance Your print customers have simple, yet exacting demands. They want superior quality for less cost. The Ricoh TotalFlow software integration platform works with business applications to streamline how print jobs are managed and optimized. This enables cost-conscious small- and medium-sized print businesses to leverage print investments and drive revenue with incredible ease, consistency and speed. ®
Prepare to print cost effectively Every job can be a challenge. Print files can come from multiple sources in various formats. Key production information may be inaccurate, or simply missing. As a result, operators have to manually pull everything together at the expense of print schedules, deadlines and even budgets. With Ricoh TotalFlow Prep makeready software, your print-ready PDF file is created with fewer delays and less cost. ®
See the project from creation to completion You’re the printing expert. Ricoh TotalFlow Prep makeready software gives you the tools to ensure you make the best print decisions for you and your customers. With the intuitive GUI, operators can easily prepare print jobs, make edits to images and page layout or insert tab sheets for the print job. Operators can maximize the number of sheets per impression when using the imposition capabilities. Print-ready PDFs can be previewed and edited with ease for best-quality results. Visual ticketing makes it simple for operators to quickly check key details, including finishing choices, before printing. ®
Feature rich, easy to use Customize efficiency from the beginning Reprints and production restarts are expensive. Operators can use the Ricoh TotalFlow Prep makeready software to significantly reduce errors during print preparation. From job creation to printing to finishing, the combination of Ricoh TotalFlow Prep, Print Manager and Production Manager can streamline your print workflow and enhance the way you work. ®
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Better print decisions TotalFlow Print Manager is your single point of control for managing print jobs for Ricoh cut sheet production printers. The Print Manager and Production Manager software analyzes job tickets and print queues and prints higher-priority jobs first. The software can even determine when and where jobs should be produced for the best, most affordable results based on unique job requirements and printer capabilities. ®
TotalFlow Prep Helps Print Operators: ®
• Create print jobs •C ombine several files (scanned and digital content) into one job •A ssign job properties, including special instructions for the operator to apply and verify special media before printing • P erform simple edits, including logo replacement, text insertion, sizing and rotation • S elect media that best accommodates specific printers or media catalogs • Preview files to ensure accuracy before printing
Manage Digital Printing Across Multiple Devices with TotalFlow Print Manager:
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•C reate visual tickets with the WYSIWYG interface for more control and viewing options
More efficient printing at your fingertips Cumbersome print queues, poor media coordination and excessive manual tasks can stall projects and sap your budget. TotalFlow Print Manager and Production Manager integrates seamlessly with TotalFlow Prep for centralized management designed to simplify workflow. ®
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Upgrade to greater performance Ricoh TotalFlow Production Manager offers all of the features of TotalFlow Print Manager, as well as pre-flight integration, color management integration with an existing Enfocus PitStop server and digital print load balancing with support for up to ten printers. Building workflows from scratch is complicated and time-consuming. Use the drag-and-drop convenience of TotalFlow Production Manager to add or remove workflow steps, including proof print, approval, PDF transformations and more in moments. Reuse the same efficient workflows for consistent results every time. The software also compiles reports that can be analyzed to gauge performance for every job. ®
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•A utomate job scheduling based on printer capabilities and availability • S et up alerts so operators can solve printerrelated issues quickly • Recover from errors quickly • P roduce reports with PDF/CSV export for job and printer metrics to assess your operation
Maximize Workflow and Printer Utilization with TotalFlow Production Manager: ®
• Customize workflows with drag-and-drop icons • P rint jobs faster with digital print load and schedule balancing • Perform PostScript and PCL transforms •C onnect to an existing Enfocus PitStop server for pre-flight integration and color management integration • Add approval steps to ensure accuracy • Deliver automated proof points
Ricoh TotalFlow Prep, Print Manager and Production Manager ®
SYSTEM REQUIREMENTS (computer system not included) TotalFlow Prep ®
Computer CPU: 3 GHz or higher recommended (minimum 2 GHz) Main memory: 3 GB or higher recommended (minimum 2 GB) Hard disk Program area: 500 MB Free space of at least 10 GB is recommended Display 1,280 x 1,024 pixels or greater recommended (minimum 1,024 x 768 pixels) 16.7 million colors or more recommended (minimum 64,000 colors) Operating system Windows XP Home Edition/Professional SP3 (32bit)/Windows XP Professional SP2 (64bit) Windows Vista Home Basic/Home Premium/ Business/Enterprise/Ultimate SP2 Windows 7 Home Premium/Professional/ Enterprise/Ultimate SP1 Windows 8 Pro/Enterprise Windows Server 2003 Standard Edition/ Enterprise Edition SP2 Windows Server 2003 R2 Standard Edition/ Enterprise Edition SP2 Windows Server 2008 Standard/Enterprise SP2 Windows Server 2008 R2 Standard/Enterprise SP1 Windows Server 2012 Standard — Under a 64-bit operating system, this application can be used only in 32-bit mode. Supported languages Dutch, English, French, German, Italian, Spanish Network Ethernet LAN adapter (at least 100 Mbps, wired LAN recommended) TCP/IP protocol (IPv4) Associated When using the following types of files, applications install the necessary supplemental application before setting up this application: Microsoft Office (Word/Excel/PowerPoint) files Acrobat 8 Standard/Professional, Acrobat 9 Standard/Pro, Acrobat X Standard/Pro, Acrobat XI Standard/Pro (Adobe PDF must be installed.)
Microsoft Office Word* 2003 SP3/2007 SP2/2007 SP3/2010/2010 SP1 Microsoft Office Excel* 2003 SP3/2007 SP2/2007 SP3/2010/2010 SP1 Microsoft Office PowerPoint* 2003 SP3/2007 SP2/2007 SP3/2010/2010 SP1 PS/EPS files Acrobat 8 Standard/Professional, Acrobat 9 Standard/Pro, Acrobat X Standard/Pro (Acrobat Distiller must be installed) Web browser To use the web browser version of TotalFlow Prep, one of the following browsers is required: Internet Explorer 9 or later, Mozilla Firefox 12 or later, Google Chrome 19.0 or later, Apple Safari 5.1.2 or later *Only the 32-bit version is supported. ®
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TotalFlow Print Manager Hardware Specifications ®
Component Supports 1-5 printers CPU 2.4 GHz Dual Core Main memory 4 GB Hard disk 100 GB free space Network Ethernet LAN adapter (at least 100 Mbps, wired LAN recommended) TCP/IP protocol (IPv4) Display More than 1,024 x 768 dots, more than 16.7 million colors
TotalFlow Production Manager Hardware Specifications ®
Component Requirement for 1-10 printers* CPU 2.4 GHz Dual Core Main memory 8 GB Hard disk 200 GB free space Network Ethernet LAN adapter (at least 100 Mbps, wired LAN recommended) TCP/IP protocol (IPv4) Display More than 1,024 x 768 dots, more than 16.7 million colors *For more than 10 printers, consider adding another server
www.ricoh-usa.com Ricoh Americas Corporation, 70 Valley Stream Parkway, Malvern, PA 19355, 1-800-63-RICOH ©2013 Ricoh Americas Corporation. All rights reserved. Ricoh and the Ricoh Logo are registered trademarks of Ricoh Company, Ltd. All other trademarks are the property of their respective owners. The content of this document, and the appearance, features and specifications of Ricoh products and services are subject to change from time to time without notice. Products are shown with optional features. While care has been taken to ensure the accuracy of this information, Ricoh makes no representation or warranties about the accuracy, completeness or adequacy of the information contained herein, and shall not be liable for any errors or omissions in these materials. Actual results will vary depending upon use of the products and services, and the conditions and factors affecting performance. The only warranties for Ricoh products and services are as set forth in the express warranty statements accompanying them. ®
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TotalFlow Print Manager/Production Manager Software Specifications ®
SFU (Service for Unix) Windows XP: Windows Services for UNIX SUA (Subsystem for Version 3.5 Windows Server 2008: Utilities Unix Applications) and SDK for Subsystem for UNIX-based Applications in Microsoft Windows Vista SP1/Server 2008 RTM Windows 7, Server 2008 R2: Utilities and SDK for Subsystem for UNIX-based Applications in Microsoft Windows 7 and Windows Server 2008 R2 Web browser Internet Explorer 9 or later Google Chrome 19.0 or later Apple Safari 5.1.2 or later Mozilla Firefox 12 or later Note: No 64-bit version of a browser is supported. Adobe Reader Adobe Reader 8, 9, X or XI Flash Player Flash Player 11.2 or later Operating system One of these: Windows XP Professional with Service Pack 3 (32-bit) Windows Server 2008 Standard or Enterprise with Service Pack 2 (32-bit or 64-bit) Windows Server 2008 R2 Standard or Enterprise (64-bit) Windows Server 2008 R2 Standard or Enterprise with Service Pack 1 (64-bit) Windows 7 Enterprise or Ultimate (32-bit or 64-bit) Windows 7 Enterprise or Ultimate with Service Pack 1 (32- bit or 64-bit) On 64-bit operating systems, TotalFlow Print Manager and Production Manager operate in 32-bit mode. File system NTFS recommended ®
