Transcript
Everything you need to know about your digital data logger
Marcia Levin, MPH Chicago Department of Public Health Updated from the Nevada State Immunization Program LogTag presentation
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● SECTION I: The Recorder pg.3 Alarm Triggers pg.4 Display Overview pg.5 Current Display pg.6 Buttons pg.7 Reviewing Min/Max pg.8
SECTION II: The Download pg.9 Stop Recorder pg.10 The Download pg.11 Start Recorder pg.12
● SECTION III: The Data pg.13 Analyze data
pg.14
Report pg.15 Chart pg.16 Data pg.17 Summary & Day Summary pg.18
Zoom pg.19 Make notations pg.20 Email data pg.21 Print data pg.22 Save and retrieve data pg.23 SECTION IV: ALARMS pg.24 Refrigerator Alarm pg.25 Freezer Alarm pg.26 Action Steps pg.27-28 Troubleshooting pg.29 Clearing Alarm pg.30
WRAP-UP pg.31 What now? pg.32 Changing the Battery Resources pg.34
pg.33
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Alarm triggers pg.1 Display overview pg.2 Current display pg.3 Buttons pg.4 Reviewing min/max pg.5
NOTE: Review min/max at least ONCE each business day. 3
The alarm will be triggered when temperatures are: Refrigerator:
˚F
˚C
High Alarm
Above 46˚F (46.2˚F ) Above 8˚C (8.1) after 30 minutes
after 30 minutes
Low Alarm
Below 35˚F (34.9˚F )
Below 2˚C (1.9)
after 15 minutes
after 15 minutes
Freezer:
˚F
˚C
High Alarm
Above 5˚F (14.2˚F )
Above -15˚C (-9.9)
after 60 minutes
after 60 minutes
Low Alarm
No Alarm
No Alarm
NOTE: If you see an alarm, take IMMEDIATE* action. *SEE PAGEs 24-28 to evaluate immediate action response 4
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The current time, current temperature (with potential alarm and arrow indicators), battery status, and the alarm trigger summary are shown:
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Review/Mark Button ▪ Press button to go into review mode ▪ Press button again to advance through day statistics ▪ This action places an inspection mark in the log
Start/Clear/Stop Button ▪ Press button to exit day summary review (i.e. exit review mode and return to normal mode) and to start recording after being stopped.
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Notes: • Pressing the button at any time will revert the screen back to current display. • The screen will revert back to the current display after 30 seconds of no button activity.
Review min/max at least ONCE each day. This actions places and inspection mark in the log
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Stop Recorder-2 Simple Steps: • Stop the recorder • Disconnect the recorder
The Download-4 Simple Steps: • Download data to the PC • Save data • Send data to the Chicago VFC Program • Reconfigure the recorder
Start Recorder-3 Simple Steps:
• Return/Reconnect the recorder • Restart the recorder 9
Recording Mode
1. Press and hold the Stop button. until the STOPPED icon stops flashing.
Stopped Mode
2. Disconnect the recorder from its sensor connector.
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1. Double click icon (
) on the desktop to open grey screen:
2. Connect the USB Interface cradle to the computer:
3. Insert recorder into cradle: Data is automatically downloaded and saved. You will see this animation:
4. Choose continue when this box pops up:
Caution: If you accidentally hit “Abort” in step #4, call Marcia Levin at 312/746-6050.
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1. Return/Reconnect the recorder to its corresponding sensor connector IMMEDIATELY after download. Ready Mode
2. Press and hold the Start button. Observe the STARTING icon flashing.
3. Release the Start button when the STARTING icon stops flashing Recording Mode
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Analyze data
pg.14
Report pg.15 Chart pg.16 Data pg.17 Summary & Day Summary
pg.18
Zoom Make Notations Email data Print data Save and Retrieve saved data pg.19
pg.20
pg.21
pg. 22
pg.23
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Data can be viewed 5 different ways by choosing these tabs:
Day Summary
Summary Data
Chart
Report 14
Report Questions: 1. Was there a Low alarm (see 2)? ______________ Cumulative time below (see 6)? ______________ How many occurrences (see 6)? __ ____________ What was the lowest temperature (see 5)? ______________
2.
3. 4. 5.
Was there a High alarm (see 2)? Cumulative time above (see7) ? How many occurrences (see 7)? What was the highest temperature (see 5)? When was the recorder downloaded (see 1)? How much time has elapsed (see 5)? How many inspections have there been (see 8)?
_____________ _____________ _____________ _____________ _____________ _____________ _____________
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Chart Questions:
1. 2. 3. 4. 5. 6. 7.
What color is the Above Alert Area (see 2)? What color is the No Alert Area (see 3)? What color is the Below Alert Area (see 5)? How many inspections have there been (see 8)? What was the average reading (see 7)? What was the cumulative time above the upper alert (see 7)? What was the cumulative time below the lower alert (see 7)?
________________ ________________ ________________ ________________ ________________ ________________ ________________
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Data Questions:
1. 2. 3. 4. 5.
Find a lower alert reading. What is the font color? (see 2)? Find a normal reading. What is the font color (see 3)? Find an upper alert reading. What is the font color (see 4)? Find a reading with an inspection mark. What is the highlighted color (see 5)? How long was the upper alert excursion seen in rows 34 through 42?
________________ ________________ ________________ ________________ ________________
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To see parts of the graph in more detail, zoom in and display a smaller section of the data. Follow the steps:
The zoom controls are linked between tabs; the zoomed area will now be displayed in the report, data, and summary tabs. To zoom out (return to normal viewing), choose the on the toolbar. 19
1.
2. 3.
4.
Click the right mouse button at the location where you want to add the annotation Select ANNOTATIONS Select ADD, enter annotation, and click OK Save your file
Add annotations on the LogTag graph describing action steps taken due to out-of-range temps, i.e. adjusting the storage unit’s temperature. After saving, the annotations will remain on the graph and will show in printed documents and emails.
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While
you have the file of interest open and being displayed on the screen, click once on the "Send Mail" icon located on the toolbar OR Click the "Send..." menu item within the File menu
Type
the desired e-mail address to send the file to; Routine Chicago VFC data please send to Marcia Levin at
[email protected]
click “Send”
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When printing, be sure the file of interest is open, then: 1. On the toolbar, choose the “Print” icon 2. Printing Options: • Print all information (includes all tabs!) • Select a range of dates and times to print from (includes all tabs!) • Select a range of “inspection” marks (includes all tabs!)
3. Choose “OK”
OR to print only one tab, take a Screen Capture:
OR to print individual pages, open as a PDF:
1. Press PRTSC on the keyboard; 2. Paste into a document; 3. Print Open Start Menu; Choose Documents > My LogTag Data > My LogTag Results
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To retrieve previously saved data: 1. On the toolbar of the grey screen, choose the Open Folder icon:
This will display the file open window to allow you to locate and open LogTag files that contain previously saved LogTag readings.
OR select File; choose Open
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When you see an alarm, you must take IMMEDIATE action! Use PAGES 25-27 to evaluate your immediate action response. If alarms occur frequently use page 29 to troubleshoot or contact the VFC staff listed on page 28
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High Alarm
(Above 46˚F or 8˚C for 30 min. ) This may be related to the defrost cycle of your appliance. Wait no more than 60 min and check to see if the temperature has returned to the proper range.
If NOT, Take action steps listed on page. 28
Low Alarm Freezing of refrigerated vaccines affects vaccine potency more than any other exposure problem.
It is extremely important to monitor your refrigerator for LOW ALARMS.
(Below 35˚F or 2˚C for 15 min. ) Review your min/max temperatures. If you have a min temp at or below 33˚F/1˚C STOP USING THE VACCINES. Take action steps listed on page. 28 If temperature has not gone below 33˚F/1˚C, slightly alter the refrigerator to a warmer temperature and carefully monitor the temperature until it has returned to the proper range. Download the Log Tag data, make notes on the LogTag graph describing action steps taken and make adjustments known to other staff working with this unit. 25
High Alarm
(Above 5˚F or -15˚C for 60 min. ) This may be related to the defrost cycle of your appliance. Wait no more than 60 min and check to see if the temperature has returned to the proper range. If NOT, Take action steps listed on page. 28
Low Alarm
No Low Alarm
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* *See action steps on next page
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1. Immediately store vaccines at proper temperature (if needed in another appliance). 2. Immediately download the data and analyze it by using the guidelines listed on pages 25-27. 3. If needed, adjust the storage unit’s temperature accordingly and make notes on the LogTag graph describing action steps taken. Make adjustments known to other staff working with this unit. 4. Send the data to the VFC Program and Contact the VFC Program. During normal business hours, please contact Leticia Corona at 312/746-6358 OR Marcia Levin at 312/746-6050 or by email at
[email protected] OR Kevin Hansen at 312/746-5385 or by email at
[email protected]. Nights and weekends, please email Marcia Levin and expect a response during the next business day. 5. Complete a Vaccine Incident Report and fax to 312/746-6220
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Is the thermometer properly placed? • Center of the unit and away from doors, walls, vents, and
floor of the unit.
Is there good air circulation inside and outside the unit? • Make sure vaccines are not crowded inside your unit and
the unit is far enough away from walls and other impediments
Is the appliance properly connected to the power source? Did someone change the temperature settings on your appliance? • Communicate with staff to understand why temperature settings were
changed, i.e. trying to fix temperature problem but over adjusted
Is the door closing properly? 29
Alarms (Both current “ALARM” and past alarms “-8d”) are ONLY cleared when the data logger is put into its cradle and the data is downloaded into the computer.
If a download is necessary before it is due on the first of every month, you still must send the data to the Chicago VFC Program. 30
What now? Resources The end
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1. Check min/max temperatures at least once each business day (once in the morning and once in the afternoon) See Slide 11 - “Reviewing min/max” Remember, this action places an inspection mark in the log
2. Download data for next 5 consecutive business days by 10am. The following 3 weeks, download the data WEEKLY After this period, download data on the first business day (unless otherwise instructed)
3. Take IMMEDIATE* action if you see an alarm
4. Daylight Savings Notification
of each month
You must reset your recorders on the Monday following daylight savings Expect a reminder e-mail from the Immunization Program on the Monday following daylight savings (e.g. November 4, 2013; March 10, 2014; etc.)
5. LogTag Recalibration In order to receive automatic NIST recalibration notification from Control Solutions, send an e-mail to
[email protected] (see card for details). $40/each recorder: recalibration and battery change (turn around time averages 3 days) 32
LogTag uses a watch battery type CR2032 1. Remove the plastic cover located on the back
2. Remove battery compartment cover and replace battery
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LogTag® Technical Support: (888) 311-0636
View the LogTag® User Guide: 1. Double click icon ( ) to open the grey screen. 2. Select Help 2. Choose User Guide
Order a LogTag® TRED30-7R from Control Solutions, Inc. and ask for the “Nevada Deal”: http://www.vfcdataloggers.com/logtagtred307temperaturerecorderwith30daysummarydisplay-1.aspx
Download Free LogTag® Software:
http://www.logtagrecorders.com/software/software.htm
Visit the LogTag® TRED30-7R website: http://www.logtagrecorders.com/products/tred30.htm
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Thank you for listening!
On-going help and support: Marcia Levin, MPH 312/746-6050 Kevin Hansen 312/746-9330 35
