User`s Guide [fax Operations]

Transcript

User’s Guide [Fax Operations] Table of contents 1 2 3 4 Introduction 1.1 1.1.1 1.1.2 1.2 1.2.1 Welcome .......................................................................................................................................... 1-2 User's guides ..................................................................................................................................... 1-2 User's Guide ...................................................................................................................................... 1-2 Conventions used in this manual .................................................................................................. 1-3 Symbols used in this manual ............................................................................................................. 1-3 To use this machine safely................................................................................................................. 1-3 Procedural instruction........................................................................................................................ 1-3 Key symbols....................................................................................................................................... 1-4 1.2.2 Original and paper indications ........................................................................................................... 1-4 Original and paper sizes .................................................................................................................... 1-4 Original and paper indications ........................................................................................................... 1-4 Before using the Fax function 2.1 2.1.1 Information ...................................................................................................................................... 2-2 Fax function ....................................................................................................................................... 2-2 Function type ..................................................................................................................................... 2-2 Notes on using fax (G3)/PC-FAX functions........................................................................................ 2-2 Notes on using Internet Fax/PC-FAX functions ................................................................................. 2-3 Notes on using Internet Fax functions ............................................................................................... 2-3 2.1.2 User authentication ............................................................................................................................ 2-4 Device authentication ........................................................................................................................ 2-4 External server authentication ........................................................................................................... 2-4 Account Track.................................................................................................................................... 2-5 2.1.3 2.2 2.2.1 Restriction of file name ...................................................................................................................... 2-5 Overview .......................................................................................................................................... 2-6 Available operations with fax (G3) function........................................................................................ 2-6 Sending/receiving fax (G3)................................................................................................................. 2-6 Polling ................................................................................................................................................ 2-6 2.2.2 2.2.3 Available operations with Internet Fax function ................................................................................. 2-7 Available operations with PC-FAX function ....................................................................................... 2-8 PC-FAX transmission ......................................................................................................................... 2-8 PC-FAX reception .............................................................................................................................. 2-9 Control Panel/Liquid Crystal Display 3.1 3.2 3.2.1 Control Panel................................................................................................................................... 3-2 Touch Panel..................................................................................................................................... 3-4 Screen component............................................................................................................................. 3-4 Icons that appear in the touch panel ................................................................................................. 3-4 3.2.2 Job ..................................................................................................................................................... 3-6 Registering the basic information 4.1 4.1.1 4.1.2 4.1.3 4.1.4 To begin operation.......................................................................................................................... 4-2 Environment and device requirements .............................................................................................. 4-2 Fax Settings ....................................................................................................................................... 4-2 Connection of modular cable............................................................................................................. 4-3 Connection and settings of network cable ........................................................................................ 4-4 Connection of network cable ............................................................................................................. 4-4 Network settings ................................................................................................................................ 4-4 Specifying an E-mail address for this machine.................................................................................. 4-4 4.1.5 Connection of USB cable .................................................................................................................. 4-5 bizhub 42/36 Contents-1 4.1.6 4.2 4.2.1 4.2.2 4.2.3 5 6 Installation of fax driver...................................................................................................................... 4-5 Store Address.................................................................................................................................. 4-6 Address Book .................................................................................................................................... 4-6 Group ................................................................................................................................................. 4-6 Program destination........................................................................................................................... 4-6 Installation of Fax Driver 5.1 5.1.1 5.1.2 5.2 5.2.1 5.2.2 Connection method and installation procedure .......................................................................... 5-2 Windows Vista/7/Server 2008/Server 2008 R2.................................................................................. 5-2 Windows XP/Server 2003 .................................................................................................................. 5-3 Installer-based auto install............................................................................................................. 5-4 Operating environment of the installer............................................................................................... 5-4 Settings of this machine .................................................................................................................... 5-4 TCP/IP settings of this machine......................................................................................................... 5-4 RAW port number/IPP setting of this machine .................................................................................. 5-5 5.2.3 5.3 5.3.1 Installing ............................................................................................................................................. 5-5 Installation using Add Printer Wizard.......................................................................................... 5-10 Settings of this machine .................................................................................................................. 5-10 TCP/IP settings of this machine....................................................................................................... 5-10 RAW port number setting of this machine....................................................................................... 5-10 LPD setting of this machine ............................................................................................................. 5-10 5.3.2 5.3.3 5.4 5.4.1 Windows Vista/7/Server 2008/Server 2008 R2................................................................................ 5-10 Windows XP/Server 2003 ................................................................................................................ 5-14 Installing using plug and play ...................................................................................................... 5-18 Windows Vista/7/Server 2008/Server 2008 R2................................................................................ 5-18 Making the installed fax driver known to the computer................................................................... 5-18 Installing the fax driver when connecting the machine.................................................................... 5-18 Updating the driver after connecting this machine.......................................................................... 5-19 5.4.2 5.5 5.5.1 5.5.2 Windows XP/Server 2003 ................................................................................................................ 5-20 Uninstalling the fax driver ............................................................................................................ 5-21 When the fax driver uninstaller is installed....................................................................................... 5-21 When the fax driver uninstaller is not installed ................................................................................ 5-21 Sending (G3/I-FAX) 6.1 6.1.1 6.1.2 6.1.3 6.1.4 6.2 6.2.1 6.3 6.4 6.4.1 6.4.2 6.5 6.5.1 6.5.2 6.6 6.6.1 Operation flow................................................................................................................................. 6-2 Fax (G3).............................................................................................................................................. 6-2 Internet Fax ........................................................................................................................................ 6-4 Recalling a program destination ........................................................................................................ 6-5 Broadcasting...................................................................................................................................... 6-7 Fax screen ....................................................................................................................................... 6-9 Description of screen components.................................................................................................... 6-9 Favorites ........................................................................................................................................ 6-10 Direct Input .................................................................................................................................... 6-11 Fax ................................................................................................................................................... 6-11 Internet Fax ...................................................................................................................................... 6-12 Others............................................................................................................................................. 6-13 Log ................................................................................................................................................... 6-13 Memory RX ...................................................................................................................................... 6-13 Address Book ................................................................................................................................ 6-14 LDAP (G3) ........................................................................................................................................ 6-14 Search.............................................................................................................................................. 6-15 Advanced Search............................................................................................................................. 6-15 6.6.2 Search.............................................................................................................................................. 6-16 Type ................................................................................................................................................. 6-16 Name................................................................................................................................................ 6-16 bizhub 42/36 Contents-2 7 6.7 Off-Hook (G3)................................................................................................................................. 6-17 Manual transmission ........................................................................................................................ 6-17 6.8 6.8.1 6.8.2 6.8.3 6.8.4 6.8.5 6.8.6 6.9 6.9.1 Settings - Scan Settings ............................................................................................................... 6-18 Original Type .................................................................................................................................... 6-18 Resolution ........................................................................................................................................ 6-18 Separate Scan ................................................................................................................................. 6-19 Density ............................................................................................................................................. 6-19 Background Removal ...................................................................................................................... 6-19 Sharpness ........................................................................................................................................ 6-20 Settings - Comm. Settings ........................................................................................................... 6-21 Line Settings (G3)............................................................................................................................. 6-21 ECM OFF ......................................................................................................................................... 6-21 V34 OFF ........................................................................................................................................... 6-21 Check Dest. & Send......................................................................................................................... 6-21 6.9.2 Comm. Method (G3) ........................................................................................................................ 6-21 Polling RX - Polling RX..................................................................................................................... 6-21 Polling RX - Bulletin ......................................................................................................................... 6-22 Timer TX........................................................................................................................................... 6-22 Password TX .................................................................................................................................... 6-23 F-Code TX........................................................................................................................................ 6-23 6.9.3 6.10 6.10.1 E-mail Settings (I-FAX) ..................................................................................................................... 6-24 Settings - Original Settings .......................................................................................................... 6-25 Original Size ..................................................................................................................................... 6-25 [Standard Size]................................................................................................................................. 6-25 [Custom Size] ................................................................................................................................... 6-25 6.10.2 6.10.3 6.10.4 6.11 6.12 6.12.1 Long Original.................................................................................................................................... 6-26 Simplex/Duplex................................................................................................................................ 6-26 Binding Position ............................................................................................................................... 6-27 Mode Check .................................................................................................................................. 6-28 Redialing (G3) ................................................................................................................................ 6-29 Auto redialing ................................................................................................................................... 6-29 Receiving (G3/I-FAX) 7.1 7.1.1 7.2 7.2.1 Receiving (G3: Without external telephone connected) .............................................................. 7-2 Auto RX (Dedicated for fax line) ......................................................................................................... 7-2 Receiving (G3: With external telephone connected).................................................................... 7-3 Manual RX (Dedicated telephone line) ............................................................................................... 7-3 Remote RX ......................................................................................................................................... 7-4 7.2.2 7.3 DRPD ................................................................................................................................................. 7-4 Receiving (I-FAX)............................................................................................................................. 7-5 Receiving E-mails automatically ........................................................................................................ 7-5 7.4 7.4.1 7.5 7.5.1 7.5.2 7.5.3 In-memory proxy reception............................................................................................................ 7-6 In-memory proxy reception................................................................................................................ 7-6 Printing upon data reception ......................................................................................................... 7-7 Printing at full size .............................................................................................................................. 7-7 Printing at reduced size ..................................................................................................................... 7-7 Printing at reduced size to fit the paper size to be printed................................................................ 7-8 Step 1: Select optimal paper size ...................................................................................................... 7-8 Step 2: Select actual print paper size ................................................................................................ 7-8 Reducing and splitting ....................................................................................................................... 7-9 7.6 Footer Position .............................................................................................................................. 7-10 Inside Body Text .............................................................................................................................. 7-10 Outside Body Text ........................................................................................................................... 7-10 Not Printed....................................................................................................................................... 7-10 bizhub 42/36 Contents-3 8 9 10 Sending a PC-FAX 8.1 8.1.1 8.1.2 8.1.3 8.1.4 8.1.5 8.2 8.2.1 8.2.2 8.2.3 8.3 8.4 8.4.1 8.4.2 Sending a PC-FAX........................................................................................................................... 8-2 Sending operation.............................................................................................................................. 8-2 Selecting a recipient from a phone book ........................................................................................... 8-4 Selecting a recipient from an address book ...................................................................................... 8-5 Configuring the transmission conditions ........................................................................................... 8-6 Creating a fax cover sheet ................................................................................................................. 8-7 Default settings of the fax driver ................................................................................................. 8-10 Displaying the Properties window ................................................................................................... 8-10 [Configure] tab ................................................................................................................................. 8-10 [Settings] tab .................................................................................................................................... 8-11 Common Settings ......................................................................................................................... 8-12 Parameter details.......................................................................................................................... 8-14 [FAX] tab........................................................................................................................................... 8-14 [Basic] tab ........................................................................................................................................ 8-15 Configuring a custom size ............................................................................................................... 8-15 Configuring user authentication settings ......................................................................................... 8-16 Configuring account track settings.................................................................................................. 8-17 8.4.3 [Layout] tab ...................................................................................................................................... 8-18 Combining pages (N in 1 printing) ................................................................................................... 8-18 8.5 8.5.1 8.5.2 Using phone books ....................................................................................................................... 8-19 Adding recipients to a phone book.................................................................................................. 8-19 Editing a phone book ....................................................................................................................... 8-21 Changing the personal information.................................................................................................. 8-21 Changing group membership .......................................................................................................... 8-21 Changing a group name .................................................................................................................. 8-22 Creating a folder .............................................................................................................................. 8-22 Searching for personal information.................................................................................................. 8-22 8.6 8.6.1 8.6.2 8.6.3 8.6.4 Saving the fax driver settings ...................................................................................................... 8-23 Saving the settings........................................................................................................................... 8-23 Recalling settings............................................................................................................................. 8-24 Editing settings ................................................................................................................................ 8-24 Importing settings/Exporting settings.............................................................................................. 8-25 Convenient functions (G3/I-FAX/PC-FAX) 9.1 9.2 9.3 9.4 9.5 Memory RX (G3/I-FAX) ................................................................................................................... 9-2 Fax forwarding (G3/I-FAX).............................................................................................................. 9-3 Night reception (G3/I-FAX) ............................................................................................................. 9-4 Closed network reception (G3) ...................................................................................................... 9-5 Confidential transmission (G3/PC-FAX)........................................................................................ 9-6 Sending by confidential transmission ................................................................................................ 9-6 9.6 Relay distribution (G3) .................................................................................................................... 9-7 Sending by requests a relay transmission ......................................................................................... 9-7 9.7 PC-FAX reception (PC-FAX)........................................................................................................... 9-8 Description of reports and lists 10.1 10.1.1 10.1.2 10.2 10.2.1 Types of reports and lists............................................................................................................. 10-2 Reports ............................................................................................................................................ 10-2 Lists.................................................................................................................................................. 10-2 Common reports ........................................................................................................................... 10-3 [Communication Report] .................................................................................................................. 10-3 Print sample ..................................................................................................................................... 10-3 Information included in the list......................................................................................................... 10-4 10.2.2 10.2.3 [TX Result Report] ............................................................................................................................ 10-5 [Broadcast Result Report]................................................................................................................ 10-5 bizhub 42/36 Contents-4 11 12 10.3 10.3.1 10.3.2 10.4 10.4.1 10.5 10.5.1 10.6 10.6.1 Report printed for fax (G3)/PC-FAX............................................................................................. 10-6 [Reservation TX Report] ................................................................................................................... 10-6 [Broadcast Reservation Report]....................................................................................................... 10-6 Report printed for Internet Fax .................................................................................................... 10-7 [Internet Fax Rx Error Report] .......................................................................................................... 10-7 Report printed for PC-FAX ........................................................................................................... 10-8 [PC-Fax TX Error Report] ................................................................................................................. 10-8 Common lists ................................................................................................................................ 10-9 [Speed Address List]........................................................................................................................ 10-9 Print sample ..................................................................................................................................... 10-9 Information included in the list......................................................................................................... 10-9 10.6.2 [Group Address List] ...................................................................................................................... 10-10 Print sample ................................................................................................................................... 10-10 Information included in the list....................................................................................................... 10-10 10.6.3 [Program List]................................................................................................................................. 10-11 Print sample ................................................................................................................................... 10-11 Information included in the list....................................................................................................... 10-11 10.6.4 [Fax Set UP Information List] ......................................................................................................... 10-12 User Mode Settings 11.1 11.1.1 11.1.2 [Address Registration].................................................................................................................. 11-2 Fax ................................................................................................................................................... 11-2 Program destination......................................................................................................................... 11-4 Registering program destinations.................................................................................................... 11-4 Details .............................................................................................................................................. 11-5 Delete ............................................................................................................................................... 11-5 11.2 11.2.1 11.2.2 [User Settings]............................................................................................................................... 11-6 Machine Settings - Fax Default Tab ................................................................................................ 11-6 Fax Settings ..................................................................................................................................... 11-6 PageScope Web Connection 12.1 12.1.1 12.1.2 12.1.3 Using PageScope Web Connection ............................................................................................ 12-2 Operating environment .................................................................................................................... 12-2 Accessing PageScope Web Connection ......................................................................................... 12-2 Web browser cache ......................................................................................................................... 12-3 For Internet Explorer ........................................................................................................................ 12-3 For Mozilla Firefox............................................................................................................................ 12-3 12.2 12.2.1 Logging in and logging out .......................................................................................................... 12-4 Login ................................................................................................................................................ 12-4 Display Language ............................................................................................................................ 12-4 Logging in as a public user .............................................................................................................. 12-4 Logging in as a registered user........................................................................................................ 12-5 Logging in to the administrator mode.............................................................................................. 12-5 12.2.2 12.3 12.4 12.5 12.5.1 12.5.2 12.5.3 12.5.4 Logout.............................................................................................................................................. 12-5 Page Configuration ....................................................................................................................... 12-6 Current Status ............................................................................................................................... 12-7 User Mode Overview .................................................................................................................... 12-8 System ............................................................................................................................................. 12-8 Job ................................................................................................................................................... 12-9 Print................................................................................................................................................ 12-10 Storage........................................................................................................................................... 12-11 [Scan to HDD] ................................................................................................................................ 12-11 [PC-Fax] ......................................................................................................................................... 12-11 12.5.5 Address.......................................................................................................................................... 12-12 [Address Book]............................................................................................................................... 12-13 [Group] ........................................................................................................................................... 12-15 [Program] ....................................................................................................................................... 12-16 bizhub 42/36 Contents-5 Program (New Registration) ........................................................................................................... 12-17 Program (Edit) ................................................................................................................................ 12-18 [Subject] ......................................................................................................................................... 12-20 [Text] .............................................................................................................................................. 12-21 12.6 13 Troubleshooting for fax problems 13.1 13.1.1 13.1.2 13.1.3 13.2 13.2.1 13.2.2 13.2.3 13.3 13.4 13.5 14 Cannot send faxes ........................................................................................................................ 13-2 Fax (G3)............................................................................................................................................ 13-2 Internet Fax sending ........................................................................................................................ 13-3 PC-FAX ............................................................................................................................................ 13-4 Cannot receive faxes .................................................................................................................... 13-5 Fax (G3)............................................................................................................................................ 13-5 Internet Fax ...................................................................................................................................... 13-6 PC-FAX ............................................................................................................................................ 13-6 Cannot configure settings/cannot send faxes according to the settings ............................... 13-7 Error messages ............................................................................................................................. 13-8 If [Service Call] is displayed ......................................................................................................... 13-9 Appendix 14.1 14.1.1 14.1.2 14.1.3 14.2 15 Administrator mode .................................................................................................................... 12-22 Product specifications.................................................................................................................. 14-2 Fax (G3) function.............................................................................................................................. 14-2 Internet Fax function ........................................................................................................................ 14-2 PC-FAX function .............................................................................................................................. 14-3 Glossary ......................................................................................................................................... 14-4 Index 15.1 15.2 bizhub 42/36 Index by item ................................................................................................................................. 15-2 Index by button.............................................................................................................................. 15-5 Contents-6 1 Introduction 1.1 Welcome 1 Introduction 1.1 Welcome 1 Thank you for purchasing this machine. This User's Guide describes the functions, operating instructions, precautions for correct operation, and simple troubleshooting guidelines of this machine. In order to obtain maximum performance from this machine and use it effectively, please read this User's Guide as necessary. 1.1.1 1.1.2 User's guides Printed manual Overview [Quick Guide Copy/Print/Fax/Scan Operations] This manual describes operating procedures and the functions that are most frequently used in order to enable you to begin using this machine immediately. This manual also contains notes and precautions that should be followed to ensure safe usage of this machine. Please be sure to read this manual before using this machine. User's guide CD manuals Overview [User's Guide Copy Operations] This manual describes details on copy mode operations and the settings of this machine. • Specifications of originals and copy paper • Copy function • Maintaining this machine • Troubleshooting [User's Guide Print Operations] This manual describes details on printer functions. • Printer settings and operations • Printer troubleshooting [User's Guide Scan Operations] This manual describes details on scan functions. • Scan settings and operations • Scan troubleshooting [User's Guide Fax Operations] This manual describes details on fax functions. • Fax settings and operations • Fax troubleshooting [User's Guide Administrator Operations] This manual describes the functions or settings that the administrator of the machine uses. • Settings using the Control Panel • Settings using PageScope Web Connection [Trademarks/Copyrights] This manual describes details on trademarks and copyrights. • Trademarks and copyrights User's Guide This User's Guide is intended for users ranging from those using this machine for the first time to administrators. It describes basic operations, functions that enable more convenient operations, simple troubleshooting operations, and various setting methods of this machine. Note that basic technical knowledge about the product is required to enable users to perform troubleshooting operations. Limit your troubleshooting operations to the areas explained in this manual. Should you experience any problems, please contact your service representative. bizhub 42/36 1-2 1.2 Conventions used in this manual 1.2 Conventions used in this manual 1.2.1 Symbols used in this manual 1 Symbols are used in this manual to express various types of information. The following describes each symbol related to correct and safe usage of this machine. To use this machine safely 7 WARNING - This symbol indicates that a failure to heed the instructions may lead to death or serious injury. 7 CAUTION - This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury or property damage. NOTICE This symbol indicates a risk that may result in damage to this machine or documents. Follow the instructions to avoid property damage. Procedural instruction 0 This check mark indicates an option that is required in order to use conditions or functions that are prerequisite for a procedure. 1 This format number "1" represents the first step. 2 This format number represents the order of serial steps. % This symbol indicates a supplementary explanation of a procedural instruction. % The operation procedures are described using illustrations. This symbol indicates transition of the Control Panel to access a desired menu item. This symbol indicates a desired page. bizhub 42/36 1-3 1.2 Conventions used in this manual 1 d Reference This symbol indicates a reference. View the reference as required. Key symbols [] Key names on the Touch Panel or computer screen, or a name of user's guide are indicated by these brackets. Bold text This presents a key name on the Control Panel, part name, product name or option name. 1.2.2 Original and paper indications Original and paper sizes The following explains the indication for originals and paper described in this manual. When indicating the original or paper size, the Y side represents the width and the X side the length. Original and paper indications w indicates the paper size with the length (X) being longer than the width (Y). v indicates the paper size with the length (X) being shorter than the width (Y). bizhub 42/36 1-4 2 Before using the Fax function 2.1 2 Information 2 Before using the Fax function This section describes necessary information you should be aware of before using the fax function of this machine. 2.1 Information 7 CAUTION - To turn the Power Switch off and on, first turn the power off, and then on again after 10 or more seconds has elapsed. Not doing so may result in an operation failure. Reference To use the fax function, the optional Fax Kit FK-509 is required. The Fax Kit FK-509 may not be available depending on the sales area. Fax data cannot be sent/received in color with this machine. 2.1.1 Fax function Function type Using this machine, scanned images can be sent or received via network or telephone line. This User's Guide introduces the following functions. Fax (G3) function Internet Fax (I-FAX) function PC-FAX function Notes on using fax (G3)/PC-FAX functions This machine can connect to the following telephone lines. Subscribed telephone lines (including facsimile communication networks) PBX (Private Branch exchange, 2-wire) Check the following for the telephone line to be used. You cannot connect a business phone as an external telephone. If a digital dedicated line is multiplexed in an enterprise network, fax transmission speed may be limited, or the Super G3 fax may not be available. Communication error may occur on rare occasions due to the factory default setting. This is because the multiplex device limits the frequency band of the line to the utmost limit based on the assumption that the line is intended for voice communication. Also, these restrictions differ depending on the device that make up the network. For details, contact your network administrator. bizhub 42/36 2-2 2.1 Information 2 Notes on using Internet Fax/PC-FAX functions The following conditions are required to exist in order to use the Internet Fax and PC-FAX functions under network connection. The machine is connected to the network. (required) The machine can be used over a TCP/IP network. First, connect the cable for connecting to the network. For details, refer to page 4-4. In order to use this machine on a network, settings such as the IP address of the machine must be specified. For details, refer to the [User's Guide Administrator Operations]. Notes on using Internet Fax functions The following describes the precautions for using the Internet Fax functions. The following environment is required to use the Internet Fax function. – The machine is connected to the network, capable of E-mail communications. When an E-mail message is sent, the attachment file may be broken depending on the network status. Make sure the attachment file of the document is not broken after being sent. Even if the transmission result screen or the result area of a communication report indicates "----", due to a problem in an Internet pathway, the E-mail message may not be delivered to the recipient. "----" indicates that the E-mail message was successfully delivered to the server. bizhub 42/36 2-3 2.1 2.1.2 Information 2 User authentication To use this machine, some devices have been preset so that you must enter an account or user name and a password. For details on the account or user name available for using the devices, contact your administrator. Reference If a user enters an incorrect password three times continuously, that user will be locked out and will no longer be able to use the machine. For details on unlocking restricted operations, contact your administrator. If PageScope Authentication Manager is used for authentication, ask your server administrator about the login procedure. When you use the optional Authentication Unit AU-201 for authentication, refer to the [User's Guide Copy Operations] for the login procedure. Device authentication Enter the user name and password, and then press either [Login] or the Access key on the Control Panel. External server authentication Enter the user name, password and server, and then press either [Login] or the Access key on the Control Panel. bizhub 42/36 2-4 2.1 Information 2 Account Track Enter the account and password, and then press either [Login] or the Access key on the Control Panel. 2.1.3 Restriction of file name Name document data to be saved. Reference The names can contain up to 30 characters. You can edit the names after the documents have been saved. The names can be specified when saving data. Otherwise, when saving the data without specified the name, a predefined name is applied to the data. If the data is saved without a name specified, names are created by combining the following elements. The following describes elements of an example document name "SMFP110511152300". bizhub 42/36 Item Description S This character indicates the mode when the document is saved. S: Scan (Scan to E-mail/Scan to Folder) F: Fax P: Print MFP This represents the name of the device that scanned the data. This item displays the name that is entered in [Device Name] under [Admin Settings] ö [Administrator Registration] ö [Machine Settings]. When changing the displayed name, specify it with up to 10 characters. 110511152300 This indicates the year (last two digits), month, day, hour and minute when the data was scanned. If a series of documents are scanned at the same time (minute), serial numbers are attached to the last two digits. _0001 This indicates the page when multi-page data is scanned. This numeral does not appear in the File Name column, but is added automatically as part of the name when the file is transmitted. Consider this part for FTP or other transmission when a server has restriction regarding file names. .TIF This is the extension for the specified data format. The characters do not appear in the File Name column, but is added automatically as part of the name when the file is transmitted. 2-5 2.2 Overview 2 2.2 Overview 2.2.1 Available operations with fax (G3) function Sending/receiving fax (G3) Fax (G3) can be sent or received. Destinations can be selected from the touch panel of this machine for broadcast transmission. 1 2 1. Send 2. Receive Polling By sending a polling command, original data can be received from the sender's fax machine (Polling RX). 1 4 2 3 1. Original 2. Memory/Bulletin board 3. Polling command 4. Receive bizhub 42/36 2-6 2.2 2.2.2 Overview 2 Available operations with Internet Fax function Scanned data will be sent and received as an E-mail attachment (TIFF format) via intranet (in-house network) or Internet. A destination device that supports Internet Fax receives the E-mail and prints the attachment. Because a communication is performed over an intranet or the Internet, related costs can be much lower than those required for sending a typical fax. Specify the E-mail address of the destination in order to send data. This machine can also receive documents via Internet Fax and print them in black and white. Received documents in black and white can be printed, but received original data in color or gray scale are discarded and not printed. 1 2 6 4 3 5 1. Original 2. E-mail + Attachment (TIFF format) 3. Intranet/Internet 4. SMTP server 5. POP server 6. Receive Internet Fax bizhub 42/36 2-7 2.2 2.2.3 Overview 2 Available operations with PC-FAX function PC-FAX transmission Usually, for sending a fax, hand-written or printed documents are loaded on the fax machine, and then sent. Using the fax driver allows you to directly send a fax without using paper simply by operating the computer. Data created by application are sent to this machine via the USB interface or network using the fax driver. Then the data is passed to the printer controller of this machine. The printer controller rasterizes images (expands output target characters and images to bitmap data). This data is accumulated in the memory of this machine, and sent as a fax in the same manner as usual fax jobs. 3 1 4 2 1. Windows XP/Vista/7/Server 2003/Server 2008/Server 2008 R2 2. File of the TIFF format 3. Main unit 4. Send bizhub 42/36 2-8 2.2 Overview 2 PC-FAX reception The PC-FAX reception function stores a document received as a fax in the SSD. Stored data can be printed or downloaded on the computer on the network. 1 3 2 4 1. Sender 2. Original 3. SSD 4. Download This function cannot be used together with the following functions. Memory RX Fax Forwarding Night reception bizhub 42/36 2-9 3 Control Panel/Liquid Crystal Display 3.1 3 Control Panel 3 Control Panel/Liquid Crystal Display This section explains the functions of the Control Panel and liquid crystal display (touch panel) used to operate this machine. 3.1 Control Panel The following describes the keys of the Control Panel. 1 2 3 4 5 6 7 8 9 10 17 16 15 14 bizhub 42/36 13 12 11 No. Name Description 1 Touch Panel Various screens and messages are displayed. You can configure various settings by directly pressing the Touch Panel. 2 Power Save Press to enter Sleep Mode. While the machine is in Sleep Mode, the indicator on the Power Save key lights up in green and the touch panel goes off. To cancel Sleep Mode, press the Power Save key again. 3 Fax Press this key to enter Fax mode. While the machine is in Fax mode, the indicator on the Fax key lights up in green. Allows you to use this function if the Fax Kit FK-509 is installed and the fax function is available. 4 E-mail Press this key to enter Scan to E-mail mode. While the machine is in Scan to E-mail mode, the indicator on the E-mail key lights up in green. For details on the Scan to E-mail function, refer to the [User's Guide Scan Operations]. 5 Folder Press this key to enter Scan to Folder mode. While the machine is in Scan to Folder mode, the indicator on the Folder key lights up in green. For details on the Scan to Folder function, refer to the [User's Guide Scan Operations]. 6 Copy Press this key to enter Copy mode. While the machine is in Copy mode, the indicator on the Copy key lights up in green. For details on the copy function, refer to the [User's Guide Copy Operations]. 7 Reset Press this key to reset settings (except programmed settings) entered using the Control Panel and Touch Panel. 3-2 3.1 Control Panel 3 No. Name Description 8 Interrupt Press this key to enter Interrupt mode. While the machine is in Interrupt mode, the indicator on the Interrupt key lights up in green. To cancel Interrupt mode, press the Interrupt key again. 9 Stop Pressing this key while copying, scanning or printing temporarily stops the operation. 10 Start Press to start the copy, scan or fax operation. 11 Keypad Allows you to specify the number of copies. Allows you to enter the magnification. Allows you to enter various settings. 12 C (Clear) Clears a value (such as the number of copies, a zoom ratio and size) entered using the Keypad. 13 Error Indicator Flashes in orange if an error occurred. Lights up in orange when the service representative is being called. 14 Data Indicator Flashes in blue while a print job is being received. Lights up in blue when a print job is queued to be printed or while it is being printed. 15 Utility/Counter Press to display the [Utility Settings] screen. From the [Utility Settings] screen, settings can be specified for the parameters in the [Accessibility], [Meter Count], [Address Registration], [User Settings], and [Admin Settings] screens. 16 Mode Memory Allows you to register (store) the desired copy/fax/scan settings as a program or to recall a registered program. 17 Access If user authentication or account track settings have been applied, press the Access key after entering the user name and password (for user authentication) or the account name and password (for account track) in order to use this machine. While logged on, press the Access key to log off and go back to the authentication screen. 7 CAUTION - bizhub 42/36 Do not apply extreme pressure to the touch panel, otherwise the touch panel may be scratched or damaged. Never push down on the touch panel with force, and never use a hard or pointed object to make a selection in the touch panel. 3-3 3.2 Touch Panel 3 3.2 Touch Panel 3.2.1 Screen component 4 1 3 2 No. Name Description 1 Functions/settings display area Displays tabs and buttons for displaying screens containing various functions. Use this area to configure various functions. Press a tab or button to display the corresponding screen for configuring the settings. 2 Icon display area Displays icons indicating the status of jobs and the machines. 3 Toner supply indicators Displays the remaining toner level. 4 Message display area Displays the status of the machine and details on operation procedures. Icons that appear in the touch panel Icons indicating the status of this machine may appear in the icon display area. The following icons may be displayed. Icon Description If the screen has multiple pages, press [↑] or [↓] to select a different page. If values appear between [↑] and [↓], the current page number/total number of pages is indicated. If there are tabs that are not displayed, press [←] or [→] to select a different tab. Press to adjust the image quality during a copy, scan or fax operation. Press [+] or [-] to change the entered value. Press to view the error message when an error occurs. Press to display descriptions of the various functions. A description of the current screen will be displayed. Press to display the address book. From this screen, you can select single destinations and group destinations registered in the address book. bizhub 42/36 3-4 3.2 Touch Panel Icon 3 Description Appears while scanning and printing when making copies. Appears while scanning with fax transmission and scanning operations. Appears while printing with PC printing, received fax printing and report printing. Appears when using a fax (G3) connection. Appears when there are documents queued for a timer transmission. Appears when there are fax documents received with memory reception or PC-FAX and stored to the SSD in this machine. Appears when data or documents are being sent from this machine. Appears when this machine is receiving data or documents. Appears when enhanced security settings have been applied. Appears when a external memory device is connected. Appears when the parts replacement by service engineer becomes necessary. Contact your service representative. bizhub 42/36 3-5 3.2 3.2.2 Touch Panel 3 Job From the Job screen, the lists of the jobs being performed by the machine and the jobs that have been performed are displayed, and the details of the jobs can be viewed. 0 While a job is in progress, another job can be registered. Fax transmission can be registered up to 20 jobs, and reception can be registered up to 100 jobs. If the job log is displayed, press [Active] to display the list of jobs currently being performed. If the list of jobs currently being performed is displayed, press [Log] to display the job log. If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Disable Job History Display] is set to [ON], the job log cannot be displayed. 0 0 0 % Press the [Job] in the home screen. Item Description List items [No.]: Job identification number assigned when the job is queued. [User Name]: The user name or user name/account name of the user who stored the document. [Status]: Displays the status of the job. [ When there are more than the upper limit of three jobs to be displayed at one time, press these buttons to display other jobs. ][ ] [Delete] Press this button to delete the selected job. Displays the log of printed jobs. Item Description List items [No.]: Job identification number assigned when the job is queued. [User Name]: The user name or user name/account name of the user who stored the document. [Result]: Displays the result of the operation. [ When there are more than the upper limit of three jobs to be displayed at one time, press these buttons to display other jobs. ][ ] [Details] bizhub 42/36 Press this button to check the No., Type, User Name, Result, Job Name, Time Stored, Time Finished, Originals, Copies for the selected job. 3-6 3.2 Touch Panel 3 Item Description List items [No.]: Job identification number assigned when the job is queued. [User Name]: The user name or user name/account name of the user who stored the document. [Status]: Displays the status of the job. [ When there are more than the upper limit of three jobs to be displayed at one time, press these buttons to display other jobs. ][ ] [Delete] Press this button to delete the selected job. Displays the log of the jobs sent by fax or scan. The job that is forwarded to another device upon reception of fax data, also appears in Log of [Send]. If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Hide Personal Data] is set to [ON], the address for [Details] cannot be displayed. Item Description List items [No.]: Job identification number assigned when the job is queued. [User Name]: The user name or user name/account name of the user who stored the document. [Result]: Displays the result of the operation. [ When there are more than the upper limit of three jobs to be displayed at one time, press these buttons to display other jobs. ][ ] [Details] Press this button to check the No., Type, User Name, Result, Address, Time Stored, Time Finished, Originals for the selected job. Item Description List items [No.]: Job identification number assigned when the job is queued. [User Name]: The user name or user name/account name of the user who stored the document. [Status]: Displays the status of the job. [ When there are more than the upper limit of three jobs to be displayed at one time, press these buttons to display other jobs. ][ ] [Delete] Press this button to delete the selected job. Displays the log of fax transmission (received/forwarded) jobs. Item Description List items [No.]: Job identification number assigned when the job is queued. [User Name]: The user name or user name/account name of the user who stored the document. [Result]: Displays the result of the operation. [ When there are more than the upper limit of three jobs to be displayed at one time, press these buttons to display other jobs. ][ ] [Details] bizhub 42/36 Press this button to check the No., Type, User Name, Result, Time Stored, Time Finished, Originals for the selected job. 3-7 3.2 Touch Panel 3 Item Description List items [No.]: Job identification number assigned when the job is queued. [User Name]: The user name or user name/account name of the user who stored the document. [Status]: Displays the status of the job. [ When there are more than the upper limit of three jobs to be displayed at one time, press these buttons to display other jobs. ][ ] [Delete] Press this button to delete the selected job. Displays the log stored in the Hard Disk or the USB memory. The job that is received with the memory reception or PC-FAX reception functions also appears in Log of [Save]. Item Description List items [No.]: Job identification number assigned when the job is queued. [User Name]: The user name or user name/account name of the user who stored the document. [Result]: Displays the result of the operation. [ When there are more than the upper limit of three jobs to be displayed at one time, press these buttons to display other jobs. ][ ] [Details] bizhub 42/36 Press this button to check the No., Type, User Name, Result, Job Name, Time Stored, Time Finished, Originals for the selected job. 3-8 4 Registering the basic information 4.1 4 To begin operation 4 Registering the basic information This section explains the necessary settings and registrations before using the fax functions of this machine. 4.1 To begin operation The following registrations are required in order to use this machine. 4.1.1 Environment and device requirements The following environment and devices must be prepared to use various functions of this machine. Functions Environment and device Fax (G3) function • • Installation of the optional Fax Kit FK-509 Connection of modular cable Internet Fax function • • • • Installation of the optional Fax Kit FK-509 Connection of network cable Network settings Specifying an E-mail address for this machine PC-FAX function For network connection • Installation of the optional Fax Kit FK-509 • Connection of modular cable • Connection of network cable • Network settings • Installation of fax driver For local connection • Installation of the optional Fax Kit FK-509 • Connection of modular cable • Connection of USB cable • Installation of fax driver 4.1.2 Fax Settings When using fax function, settings such as Data & Time Settings, Fax Target, Sender Settings, Comm. Settings, and PBX Connection Settings are necessary. For details, refer to the [User's Guide Administrator Operations]. bizhub 42/36 4-2 4.1 4.1.3 To begin operation 4 Connection of modular cable To send/receive fax (G3) or PC-FAX that uses the telephone line, connect the modular cable to the machine. Connect one end of the modular cable to the telephone adapter, and the other end to the predetermined connector of this machine. bizhub 42/36 4-3 4.1 4.1.4 To begin operation 4 Connection and settings of network cable To send image data over the network, such as the Internet Fax and PC-FAX (in network connection) functions, connection and settings of the network cable are required. Connection of network cable Connect a UTP cable (category 5 or later recommended) connected to the network to the Ethernet connector on the machine. It supports 1000Base-T, 100Base-TX, and 10Base-T standards. In addition, TCP/IP (LPD/LPR, IPP), Web services, IPX/SPX (NetWare), AppleTalk (EtherTalk) protocols are supported. Network settings An IP address must be assigned to the machine and settings, such as the SMTP server, must be specified in order to use the machine on the network. For the detailed procedure, refer to the [User's Guide Administrator Operations]. Specifying an E-mail address for this machine An E-mail address must be registered to this machine to use the Internet Fax function. This E-mail address is used for sending/receiving data. It is recommended that the E-mail address registered for the administrator be used. If the E-mail address registered for this machine is not specified, the From address must be entered for each Internet Fax transmission. Note that Internet Fax transmissions are not possible if a From address is not entered. Reference If User Authentication is enabled, the E-mail address specified for each user will be From address. d Reference For details on setting the E-mail address for this machine, refer to the [User's Guide Administrator Operations]. bizhub 42/36 4-4 4.1 4.1.5 To begin operation 4 Connection of USB cable Use this interface to use this machine via a USB connection. A USB cable is required for connection. Use a type A (4 pin, male) or type B (4 pin, male) USB cable. A USB cable measuring three meters or less is recommended. 4.1.6 Installation of fax driver To use PC-FAX, installation of the fax driver to the computer is required. d Reference For details on how to install the fax driver, refer to page 5-2. bizhub 42/36 4-5 4.2 4.2 Store Address 4 Store Address The destinations (recipients) for fax can be registered. It can be registered in either of the following ways. Using the Control Panel of the machine Using PageScope Web Connection from a computer on the network Reference If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Registering and Changing Addr.] is set to [Restrict], a destination cannot be registered from the Control Panel and the user mode of PageScope Web Connection. 4.2.1 Address Book The following types of address book can be registered. E-mail FTP SMB WebDAV Fax I-Fax Reference Up to 2000 destinations can be registered with the address book. Fax destinations can be registered from the Control Panel of this machine or from PageScope Web Connection. For details on address book registration, refer to page 11-2 and page 12-13. I-Fax destinations can be registered only from PageScope Web Connection. For details on address book registration, refer to page 12-13. 4.2.2 Group Multiple destination addresses can be grouped, and registered as a Group. This is convenient for sending data to multiple destinations simultaneously. Reference Up to 100 groups (with a maximum of 500 address book destinations per group) can be registered. Group destinations are registered from PageScope Web Connection. For details on group destination registration, refer to page 12-15. You cannot register a group that includes both scan and fax destinations. 4.2.3 Program destination The destination and fax settings can be registered together as a single program. This is convenient for frequently scanning documents and sending fax under the same conditions. Reference A maximum of 400 program destinations can be registered. Program destinations can be registered from the Control Panel of this machine or from PageScope Web Connection. For details on program destination registration, refer to page 11-4 and page 12-16. bizhub 42/36 4-6 5 Installation of Fax Driver 5.1 5 Connection method and installation procedure 5 Installation of Fax Driver This chapter describes how to install the fax driver. 5.1 Connection method and installation procedure Before you can use the PC-FAX function, you must install the fax driver. The fax driver refers to the program that controls such operations as processing of data to be output. Before using this PC-FAX function, install the fax driver from the Drivers CD-ROM to your computer. Installation procedure for the fax driver differs depending on the operating system and connection method to be used. When updating the fax driver, the existing fax driver needs to be deleted. For details, refer to page 5-21. d Reference For details on setting method in the network environment, refer to the [User's Guide Administrator Operations]. 5.1.1 Windows Vista/7/Server 2008/Server 2008 R2 Setup procedures Connection method Reference page Connection method in which installer-based setup is possible Network connection p. 5-4 * Select a connection method during installation procedures. Select [Normal Printing] for the Port9100 or USB connection method, or [Internet Printing] for the IPP connection method. * The installer supports both IPv4 and IPv6 environments. Note that for IPv6, it supports Port9100 only. Port9100 IPP USB Connection method in which setup is possible using Add Printer Wizard Network connection LPR p. 5-10 Port9100 IPP/IPPS Web service print USB Connection method in which plug and playbased setup is possible USB p. 5-18 d Reference Before you can use this machine in the network environment, you must configure network settings for this machine. For details, refer to the [User's Guide Administrator Operations]. Reference For setup procedures using Add Printer Wizard, this manual only covers printing through LPR/Port9100. For setup procedures for other network connection methods (IPP/IPPS, Web service print), refer to the [User's Guide Print Operations]. For USB connection, this manual covers only the plug and play-based setup procedures. bizhub 42/36 5-2 5.1 5.1.2 Connection method and installation procedure 5 Windows XP/Server 2003 Setup procedures Connection method Reference page Connection method in which installer-based setup is possible Network connection p. 5-4 * Select a connection method during installation procedures. Select [Normal Printing] for the Port9100 or USB connection method, or [Internet Printing] for the IPP connection method. Port9100 IPP USB Connection method in which setup is possible using Add Printer Wizard Network connection LPR p. 5-14 Port9100 IPP/IPPS USB Connection method in which plug and playbased setup is possible USB p. 5-20 d Reference Before you can use this machine in the network environment, you must configure network settings for this machine. For details, refer to the [User's Guide Administrator Operations]. Reference For setup procedures using Add Printer Wizard, this manual only covers printing through LPR/Port9100. For details on other network connections (IPP/IPPS), refer to [User's Guide Print Operations]. The installer does not support installation in the IPv6 environment of Windows XP/Server 2003. For USB connection, this manual covers only the plug and play-based setup procedures. bizhub 42/36 5-3 5.2 5.2 Installer-based auto install 5 Installer-based auto install The installer automatically detects the machine on the same TCP/IP network as your computer or the machine connected via USB to your computer, and allows you to install the fax driver together with the required printer driver. You can also install the fax driver by manually specifying the machine for which you want to install the driver. 5.2.1 Operating environment of the installer Operating system Windows XP Home Edition (SP3 or later) Windows XP Professional (SP3 or later) Windows Server 2003 Standard Edition (SP2 or later) Windows Server 2003 Enterprise Edition (SP2 or later) Windows Server 2003 R2 Standard Edition Windows Server 2003 R2 Enterprise Edition Windows XP Professional e64 Edition (SP2 or later) Windows Server 2003, Standard e64 Edition (SP2 or later) Windows Server 2003, Enterprise e64 Edition (SP2 or later) Windows Server 2003 R2, Standard e64 Edition Windows Server 2003 R2, Enterprise e64 Edition Windows Vista Business (SP2 or later) * Windows Vista Enterprise (SP2 or later) * Windows Vista Home Basic (SP2 or later) * Windows Vista Home Premium (SP2 or later) * Windows Vista Ultimate (SP2 or later) * Windows Server 2008 Standard (SP2 or later) * Windows Server 2008 Enterprise (SP2 or later) * Windows Server 2008 R2 Standard Windows Server 2008 R2 Enterprise Windows 7 Home Basic Windows 7 Home Premium * Windows 7 Professional * Windows 7 Enterprise * Windows 7 Ultimate * * Supports 32-bit (e86)/64-bit (e64) environment. CPU Any processor of the same or higher specifications as recommended for your operating system Memory Memory capacity as recommended for your operating system Sufficient memory resource is required for your operating system and the applications to be used. Reference If a wizard window for adding new hardware opens when using USB connection, click [Cancel]. The installer supports installation in both IPv4/IPv6 environments of Windows Vista/7/Server 2008/Server 2008 R2 only. Note that it does not support [Secure Printing] (IPPS) in Windows Vista/7/Server 2008/Server 2008 R2 and [Internet Printing] (IPP) in the IPv6 environment. 5.2.2 Settings of this machine Before you can use this machine through the network connection, you must configure the network settings for this machine. TCP/IP settings of this machine Specify the IP address of this machine. d Reference When this machine is connected through the network, you must previously specify the IP address on this machine so that it can be detected automatically. For details, refer to the [User's Guide Administrator Operations]. bizhub 42/36 5-4 5.2 Installer-based auto install 5 RAW port number/IPP setting of this machine Change the network settings for this machine according to the connection method or protocol. Port9100: In [TCP/IP Settings], enable the RAW port and specify the RAW port number ([9100] in the initial setting). IPP/IPPS: In [IPP Settings], enable IPP printing. d Reference For details on TCP/IP setting and IPP setting for this machine, refer to the [User's Guide Administrator Operations]. Before you can use IPPS printing, you must register a certificate with this machine. For details, refer to the [User's Guide Administrator Operations]. 5.2.3 Installing 0 0 You must have administrator privileges in order to install the fax driver. Before proceeding with the installation, be sure to exit all running applications. 1 Insert the Drivers CD-ROM into the CD-ROM drive of the computer. % Make sure that the installation program starts. % If the installation program does not start, double-click [AutoRun.exe]. % In Windows Vista/7/Server 2008/Server 2008 R2-based computer, click [Allow] or [Continue] if the [User Account Control] window appears. % In the language display box, you can change the language used with the installation program as required. 2 Click [Printer/FAX]. The printer/fax driver installer starts. 3 To agree with all terms in the license agreement, click [AGREE]. % If you disagree, you will not be able to install the driver. % In the language display box, you can change the language used with the installer as required. bizhub 42/36 5-5 5.2 Installer-based auto install 5 4 In the [Readme] window, read the content and click [Next]. 5 When a page for selecting menu to setup appears, select [Install printers/MFPs], and then click [Next]. Connected printers and MFPs are detected. % For Windows Vista/7/Server 2008/Server 2008 R2, you can select [Preference for IPv4] or [Preference for IPv6]. If the printer/MFP is detected using both IPv4 and IPv6, the selected address is prioritized. % If no printer is detected, turn this machine off, then on again. In this case, turn off this machine, and then wait approximately 10 seconds before turning it on again. If you turn this machine on immediately after turning it off, it may not function correctly. bizhub 42/36 5-6 5.2 Installer-based auto install 6 5 Select this machine, and then click [Next]. % Of the connected printers or MFPs, only the models that support the printer driver are displayed in the list. If multiple target models are displayed, check the IP addresses. % If the connection to this machine cannot be recognized, it is not displayed in the list. If this is the case, select [Specify the Printer/MFP Except for the Above. (IP Address, Host Name...)] on the lower part of the page, and then specify this machine manually. % As a connection method, you can select [Normal Printing] (Port9100, USB), or [Internet Printing] (IPP). % Windows Vista/7/Server 2008/Server 2008 R2 supports both IPv4 and IPv6 environments, however, it does not support [Internet Printing] (IPP) in the IPv6 environment. 7 Select the components to be installed, and the click [Next]. % In [Driver Language], you can change the language used in the fax driver. % For details on the printer drivers, refer to the [User's Guide Print Operations]. bizhub 42/36 5-7 5.2 Installer-based auto install 8 5 Check the installation contents. % To change the contents, click [Previous], and then continue with Step 7. % If not changing the contents, skip to Step 9. 9 In the [Confirm Installation Settings] page, click [Install]. % In Windows Vista/7/Server 2008/Server 2008 R2, when the [Windows Security] window for verifying the publisher, click [Install this driver software anyway]. % In Windows XP/Server 2003, when the [Windows logo testing] or [Digital Signature] window appears, click [Continue Anyway] or [Yes]. 10 If an old version of the fax driver is already installed, the [Update the printer driver] window appears. Select the fax driver to be updated, and click [Install]. % When you update the fax driver, the computer needs to be rebooted. The fax driver settings will be initialized. bizhub 42/36 5-8 5.2 Installer-based auto install 11 5 On the [Finish Installing Drivers] page, click [Finish]. The installation is complete. On the [Finish Installing Drivers] page, you can confirm the installed items or change settings. Item Name Functions [Review] Click this button to check the installed items. [Rename Printer] Click this button to rename the printer. [Property] Click this button to configure property settings for the fax driver. For details, refer to page 8-10. [Print Setting] Click this button to display the [Printing Preferences] page of the fax driver and configure various function settings. For details, refer to page 8-14. [Print Test page] Click this button to perform test print. 12 Click [Exit] to finish installation program. 13 Remove the Drivers CD-ROM from the CD-ROM drive. This completes the fax driver installation. bizhub 42/36 5-9 5.3 5.3 Installation using Add Printer Wizard 5 Installation using Add Printer Wizard This section describes how to install the driver using network connection (LPR/Port9100). To use LPR/Port9100 printing, specify the port while installing the fax driver. d Reference For setup procedures for other network connection methods (IPP/IPPS, Web service print), refer to the [User's Guide Print Operations]. 5.3.1 Settings of this machine Before you can use this machine through the network connection, you must configure the network settings for this machine. TCP/IP settings of this machine Specify the IP address of this machine. d Reference For details on setting the IP address of this machine, refer to the [User's Guide Administrator Operations]. RAW port number setting of this machine When using Port9100 printing, in [TCP/IP Settings] of this machine, enable the RAW port and specify the RAW port number ([9100] in the initial setting). d Reference For details on specifying the RAW port number of this machine, refer to the [User's Guide Administrator Operations]. LPD setting of this machine Before using LPR printing, enable LPD in [TCP/IP Settings] of this machine. d Reference For details on LPD settings of this machine, refer to the [User's Guide Administrator Operations]. 5.3.2 Windows Vista/7/Server 2008/Server 2008 R2 In Windows Vista/7/Server 2008/Server 2008 R2, you can install the fax driver by searching for the printer on the network. 0 0 0 You must have administrator privileges in order to install the fax driver. Before proceeding with the installation, be sure to exit all running applications. Since the printer is searched for during the installation, be sure to connect this machine to the network before turning it on. For details on the network settings, refer to the [User's Guide Administrator Operations]. 1 Insert the Drivers CD-ROM into the CD-ROM drive of the computer. 2 Click [Start], and then select [Control Panel]. 3 Select the printer functions from [Hardware and Sound]. % In Windows Vista/Server 2008, click [Printers] under [Hardware and Sound]. When [Control Panel] is displayed in Classic View, double-click [Printers]. % In Windows 7/Server 2008 R2, click [View devices and printers] under [Hardware and Sound]. When [Control Panel] is displayed in an icon view, double-click [Devices and Printers]. bizhub 42/36 5-10 5.3 Installation using Add Printer Wizard 4 5 On the toolbar, click the additional functions of the printer. % In Windows Vista/Server 2008, click [Add a printer] on the toolbar. In Windows Vista: In Windows Server 2008: % In Windows 7/Server 2008 R2, click [Add a printer] on the toolbar. The [Add Printer] wizard appears. bizhub 42/36 5-11 5.3 Installation using Add Printer Wizard 5 5 Click [Add a local printer]. The [Choose a printer port] dialog box appears. 6 Click [Create a new port:], and then select [Standard TCP/IP Port] as the type of port. 7 Click [Next]. 8 Specify the IP address and port. % To use the LPR/Port9100 protocol, select [TCP/IP Device], and then enter the IP address. 9 Click [Next]. % If the [Additional Port Information Required] or [Information for Additional Port Required] dialog box appears, go to Step 10. % If the [Install the printer driver] dialog box appears, go to Step 13. 10 Select [Custom], and then click [Settings...]. 11 Change the settings according to the port, and then click [OK]. % For LPR connection, select [LPR], and then enter [Print] in the [Queue Name:] box. % You must discriminate between upper and lower case letters when entering it. % For Port9100, select [Raw], and then enter a RAW port number (initial setting: [9100]) in the [Port Number:] box. 12 Click [Next]. The [Install the printer driver] dialog box appears. 13 Click [Have Disk...]. 14 Click [Browse...]. 15 Select a desired fax driver folder on the CD-ROM, and then click [Open]. % Select a folder according to the fax driver, operating system, and language to be used. 16 Click [OK]. The [Printers] list appears. bizhub 42/36 5-12 5.3 Installation using Add Printer Wizard 17 Click [Next]. 18 Follow the instructions on the pages that follow. 5 % If the [User Account Control] window appears, click [Continue] or [Yes]. % If the [Windows Security] window for verifying the publisher appears, click [Install this driver software anyway]. 19 Click [Finish]. 20 After finishing the installation, make sure that the icon for the installed fax driver is displayed in the [Printers] or [Devices and Printers] window. 21 Remove the Drivers CD-ROM from the CD-ROM drive. This completes the fax driver installation. d Reference If both [RAW Port] and [LPD] are enabled in the network settings for this machine, check the enabled port, and then change it if necessary. For details, refer to the [User's Guide Print Operations]. bizhub 42/36 5-13 5.3 5.3.3 Installation using Add Printer Wizard 5 Windows XP/Server 2003 0 0 You must have administrator privileges in order to install the fax driver. Before proceeding with the installation, be sure to exit all running applications. 1 Insert the Drivers CD-ROM into the CD-ROM drive of the computer. 2 Click [Start], and then select [Printers and Faxes]. % If [Printers and Faxes]is not displayed in the [Start] menu, open [Control Panel] from the [Start] menu, click [Printers and Other Hardware], then click [Printers and Faxes]. 3 In Windows XP, select [Add a printer] from the [Printer Tasks] menu. In Windows Server 2003, double-click [Add Printer]. In Windows XP: In Windows Server 2003: [Add Printer Wizard] appears. 4 bizhub 42/36 Click [Next >]. 5-14 5.3 Installation using Add Printer Wizard 5 5 Select [Local printer attached to this computer], and then click [Next >]. % Clear the [Automatically detect and install my Plug and Play printer] check box. The [Select a Printer Port] page appears. 6 Click [Create a new port:], and then select [Standard TCP/IP Port] as the [Type of port:]. 7 Click [Next >]. [Add Standard TCP/IP Printer Port Wizard] starts. 8 bizhub 42/36 Click [Next >]. 5-15 5.3 Installation using Add Printer Wizard 9 5 In the [Printer Name or IP Address:] box, enter the IP address for the machine, and then click [Next >]. % If the [Additional Port Information Required] dialog box appears, go to Step 10. % If the [Finish] screen appears, go to Step 13. 10 Select [Custom], and then click [Settings...]. 11 Change the settings according to the port, and then click [OK]. % For LPR connection, select [LPR], and then enter "Print" in the [Queue Name:] box. % You must discriminate between upper and lower case letters when entering it. % For Port9100, select [Raw], and then enter a RAW port number (initial setting: [9100]) in the [Port Number:] box. 12 Click [Next >]. 13 Click [Finish]. [Add Printer Wizard] appears. 14 Click [Have Disk...]. 15 Click [Browse...]. 16 Select a desired fax driver folder on the CD-ROM, and then click [Open]. % Select a folder according to the fax driver, operating system, and language to be used. 17 Click [OK]. The [Printers] list appears. 18 bizhub 42/36 Click [Next >]. 5-16 5.3 Installation using Add Printer Wizard 19 Follow the instructions on the pages that follow. 20 Click [Finish]. 5 % If the [Windows Logo testing] or [Digital Signature] window appears, click [Continue Anyway]. 21 After finishing the installation, make sure that the icon for the installed fax driver is displayed in the [Printers and Faxes] window. 22 Remove the Drivers CD-ROM from the CD-ROM drive. This completes the fax driver installation. d Reference If both [RAW Port] and [LPD] are enabled in the network settings for this machine, check the enabled port, and then change it if necessary. For details, refer to the [User's Guide Print Operations]. bizhub 42/36 5-17 5.4 Installing using plug and play 5.4 Installing using plug and play 5.4.1 Windows Vista/7/Server 2008/Server 2008 R2 5 Reference In Windows 7/Server 2008 R2, the installation disk cannot be specified after the connection has been established. Install the fax driver according to the installation procedure described in "Making the installed fax driver known to the computer" in advance. In Windows Vista/Server 2008, the installation disk can be specified after the connection has been established. Although the fax driver is not installed in advance, you can specify the fax driver installation disk and install the fax driver according to the installation procedure described in "Installing the fax driver when connecting the machine." Making the installed fax driver known to the computer To connect this machine using the USB port in Windows Vista/7/Server 2008/Server 2008 R2, install the fax driver before making it known to the computer with plug and play. 1 Install the fax driver for this machine. % Install the fax driver using the installer or Add Printer Wizard. To use the Add Printer Wizard, select the USB port to be connected in the [Use an existing port] page. For details, refer to page 5-5 or page 5-10. 2 Connect this machine to the computer using a USB cable. 3 Turn on the power of this machine. The fax driver for this machine is detected and the machine is ready to print. % If no fax driver is detected, turn this machine off, then on again. In this case, turn off this machine, and then wait approximately 10 seconds before turning it on again. If you turn this machine on immediately after turning it off, it may not function correctly. 4 After finishing the installation, make sure that the icon for the installed fax driver is displayed in the [Printers] or [Devices and Printers] window. Reference If the fax driver is not correctly installed, the driver must be updated using [Update Driver ...]. For details, refer to page 5-19. Installing the fax driver when connecting the machine In Windows Vista/Server 2008, the fax driver can be installed after you connect this machine. 1 Connect this machine to the computer using a USB cable, and then start the computer. NOTICE When starting up the computer, do not plug in or unplug the cable. 2 Turn on the power of this machine. The [Found New Hardware] dialog box appears. % If the [Found New Hardware] dialog box does not appear, turn this machine off, then on again. In this case, turn off this machine, and then wait approximately 10 seconds before turning it on again. If you turn this machine on immediately after turning it off, it may not function correctly. 3 Click [Locate and install driver software (recommended)]. The dialog box requesting the disk (CD-ROM) appears. % If you do not have the disk (CD-ROM), click [I don't have the disc, show me other options]. On the next page, select [Browse my computer for driver software (advanced)], and then specify a desired fax driver folder. % Select a folder according to the fax driver, operating system, and language to be used. bizhub 42/36 5-18 5.4 Installing using plug and play 4 5 Insert the Drivers CD-ROM into the CD-ROM drive of the computer. The information on the disk is searched for, and then the list of the software supported by this machine appears. 5 Select a desired fax driver name, and then click [Next]. 6 Follow the instructions on the pages that follow. % If the [User Account Control] window appears, click [Continue]. % If the [Windows Security] window for verifying the publisher appears, click [Install this driver software anyway]. 7 When the installation completes, click [Close]. 8 After finishing the installation, make sure that the icon for the installed fax driver is displayed in the [Printers] window. 9 Remove the Drivers CD-ROM from the CD-ROM drive. This completes the fax driver installation. Updating the driver after connecting this machine In Windows 7/Server 2008 R2, if this machine is connected without first installing the fax driver, the driver will not be correctly identified. If the fax driver is not correctly identified, the driver must be updated using [Update Driver ...]. 1 Open the [Devices and Printers] window. % Open the [Control Panel], select [Hardware and Sound], and then click [View devices and printers]. When [Control Panel] is displayed in an icon view, double-click [Devices and Printers]. 2 Right-click the device name of the machine that is under [Unspecified] and then click [Properties]. % If [Unknown Device] appears instead of the device name of the machine, right-click the device to delete it, and then perform the method as described in "Making the installed fax driver known to the computer". 3 In the [Hardware] tab, click [Properties]. 4 In the [General] tab, click [Change Settings]. 5 In the [Driver] tab, click [Update Driver ...]. 6 In the page in which to select how to search the driver software, click [Browse my computer for driver software]. 7 Click [Browse...]. 8 Select a desired fax driver folder on the CD-ROM, and then click [OK]. % Select a folder according to the fax driver, operating system, and language to be used. 9 Click [Next]. 10 Follow the instructions on the pages that follow. % If the [Windows Security] window for verifying the publisher appears, click [Install this driver software anyway]. 11 Click [Close]. 12 After finishing the installation, make sure that the icon for the installed fax driver is displayed in the [Devices and Printers] window. 13 Remove the Drivers CD-ROM from the CD-ROM drive. This completes the update of the fax driver. bizhub 42/36 5-19 5.4 Installing using plug and play 5 Reference In Windows Vista/Server 2008, [Update Driver ...] is also available. In Windows Vista/Server 2008, you can specify [Update Driver ...] by opening [Properties] for this machine that is listed in [Other devices] under [Device Manager]. To select [Device Manager], right-click [Computer] and then click [Properties]. In the [Tasks] pane that appears, select [Device Manager]. 5.4.2 Windows XP/Server 2003 1 Connect this machine to the computer using a USB cable, and then start the computer. NOTICE When starting up the computer, do not plug in or unplug the cable. 2 Insert the Drivers CD-ROM into the CD-ROM drive of the computer. 3 Turn on the power of this machine. The [Found New Hardware Wizard] window appears. % If the [Found New Hardware Wizard] window does not appear, turn this machine off, then on again. In this case, turn off this machine, and then wait approximately 10 seconds before turning it on again. If you turn this machine on immediately after turning it off, it may not function correctly. 4 Select [Install from a list or specific location (Advanced)], and then click [Next >]. % If a page with a message saying [Windows connect to Windows Update] appears, select [No, not this time]. 5 Under [Search for the best driver in these locations.], select [Include this location in the search:], and then click [Browse]. 6 Select a desired fax driver folder on the CD-ROM, and then click [OK]. % Select a folder according to the fax driver, operating system, and language to be used. 7 Click [Next >], and then follow the instructions on the pages that follow. 8 Click [Finish]. % If the [Windows Logo testing] or [Digital Signature] window appears, click [Continue Anyway] or [Yes]. 9 After finishing the installation, make sure that the icon for the installed fax driver is displayed in the [Printers and Faxes] window. 10 Remove the Drivers CD-ROM from the CD-ROM drive. This completes the fax driver installation. bizhub 42/36 5-20 5.5 5.5 Uninstalling the fax driver 5 Uninstalling the fax driver When you have to remove the fax driver, for example, when reinstallation of the fax driver is necessary, remove the driver using the following procedure. 5.5.1 When the fax driver uninstaller is installed If you used the installer to install the fax driver, the fax driver uninstaller is installed. 1 Click [Start], and then select [All Programs] (or [Programs]) ö "KONICA MINOLTA" ö "42Series" ö [Uninstall Printer Driver]. 2 Select the components to be removed, and the click [Uninstall]. % From then on, follow the instructions on the pages that follow. 3 5.5.2 If the dialog box prompting to restart the computer, click [OK]. When the fax driver uninstaller is not installed If you did not use the installer to install the fax driver, the fax driver uninstaller is not installed. 1 Open the [Printers], [Devices and Printers], or [Printers and Faxes] window. 2 Select the icon for the fax driver to be uninstalled. 3 Remove the fax driver. % In Windows XP/Server 2003/Vista/Server 2008, press the Delete key on the computer keyboard. % In Windows 7/Server 2008 R2, click [Remove device]. 4 From then on, follow the instructions on the pages that follow. When the uninstallation process completes, the icon disappears from [Printers], [Devices and Printers], or [Printers and Faxes] window. Remove the fax driver from the server properties. 5 Open [Server Properties]. % In Windows Vista/Server 2008, right-click on the area that has nothing displayed in the [Printers] window, click [Run as administrator] ö [Server Properties]. % In Windows 7/Server 2008 R2, select other printer, and click [Print Server Properties] on the toolbar. % In Windows XP/Server 2003, click the [File] menu, then [Server Properties]. % If the [User Account Control] window appears, click [Continue] or [Yes]. 6 bizhub 42/36 Click the [Driver] tab. 5-21 5.5 Uninstalling the fax driver 7 5 From the [Installed printer drivers:] list, select the fax driver to be removed, and then click [Remove...]. % In Windows Vista/7/Server 2008/Server 2008 R2, go to Step 8. % In Windows XP/Server 2003, go to Step 9. 8 Select [Remove driver and driver package.] in the dialog box for confirming deletion target, and then click [OK]. 9 In the dialog box for confirming if you are sure to remove the fax driver, click [Yes]. % In Windows Vista/7/Server 2008/Server 2008 R2, the dialog box appears to reconfirm if you are sure. Click [Uninstall]. 10 Close the open windows, and then restart the computer. % Be sure to restart the computer. This completes removing the fax driver. Reference In Windows XP/Server 2003, even if you remove the fax driver using the above procedures, the model information file remains in the computer. For this reason, when reinstalling the same version of the fax driver, the driver may not be rewritten. In this case, remove the following files as well. – Check the "C:\WINDOWS\system32\spool\drivers\w32e86" folder ("C:\WINDOWS\system32\spool\drivers\e64" folder in the e64 system), and if there is a folder of the corresponding model, remove it. Note that if the PCL, PostScript, and XPS drivers are installed in addition to the fax driver, all model information is removed. To leave drivers other than the fax driver, do not remove the folder. – From the "C:\WINDOWS\inf" folder, remove "oem*.inf" and "oem*.PNF" ("*" included in the file name indicates a number, which differs depending on the computer environment). Before removing these files, open the inf file, and then check the model name described on the last few lines to confirm it is the file for the corresponding model. The number of the PNF file is the same as that of the inf file. – When you have deleted a file using [Remove driver and driver package.] in Windows Vista/7/Server 2008/Server 2008 R2, this operation is not required. bizhub 42/36 5-22 6 Sending (G3/I-FAX) 6.1 6 Operation flow 6 Sending (G3/I-FAX) This section describes the procedure for sending fax and available functions. 6.1 Operation flow 6.1.1 Fax (G3) The following describes the operation flow for using fax (G3) function. Press [Fax] in the home screen or Fax on the Control Panel. Specify the destination. Address Book (p. 6-14) Direct Input (p. 6-11) Log (p. 6-13) LDAP search (p. 6-14) Configure Scan Settings (p. 6-18), Original Settings (p. 6-25) and Communication Settings (p. 6-21). bizhub 42/36 6-2 6.1 Operation flow 6 Load the original. • Do not load more than 50 sheets and up to the point where the top of the stack is higher than the , mark at one time. Such an action may cause an original paper jam or damage to the original. It may also invite machine failure. However, an original that exceeds 50 pages can be scanned in separate batches. Press Start. Reference This machine cannot automatically detect the size of an original document that will be scanned. Before scanning the document, specify its size. If the size of the original document is not correctly specified, some parts of the image may be lost. For details on specifying the size of an original document, refer to page 6-25. If the memory becomes full while the document is being scanned, scanning cannot continue. To send the document pages that have already been scanned, press Start. To stop the transmission, press [Cancel]. bizhub 42/36 6-3 6.1 Operation flow 6.1.2 6 Internet Fax The following describes the operation flow for using Internet Fax function. Press [Fax] in the home screen or Fax on the Control Panel. Specify the destination. Address Book (p. 6-14) Direct Input (p. 6-11) Log (p. 6-13) Configure Scan Settings (p. 6-18), Original Settings (p. 6-25) and Communication Settings (p. 6-21). Load the original. • Do not load more than 50 sheets and up to the point where the top of the stack is higher than the , mark at one time. Such an action may cause an original paper jam or damage to the original. It may also invite machine failure. However, an original that exceeds 50 pages can be scanned in separate batches. bizhub 42/36 6-4 6.1 Operation flow 6 Press Start. Reference This machine cannot automatically detect the size of an original document that will be scanned. Before scanning the document, specify its size. If the size of the original document is not correctly specified, some parts of the image may be lost. For details on specifying the size of an original document, refer to page 6-25. If the memory becomes full while the document is being scanned, scanning cannot continue. To send the document pages that have already been scanned, press Start. To stop the transmission, press [Cancel]. 6.1.3 Recalling a program destination The following describes the procedure to use the program destination. Press [Fax] in the home screen or Fax on the Control Panel. Press Mode Memory. Select a program destination, and press [OK]. bizhub 42/36 6-5 6.1 Operation flow 6 Configure Scan Settings (p. 6-18), Original Settings (p. 6-25) and Communication Settings (p. 6-21). Load the original. • Do not load more than 50 sheets and up to the point where the top of the stack is higher than the , mark at one time. Such an action may cause an original paper jam or damage to the original. It may also invite machine failure. However, an original that exceeds 50 pages can be scanned in separate batches. Press Start. Reference This machine cannot automatically detect the size of an original document that will be scanned. Before scanning the document, specify its size. If the size of the original document is not correctly specified, some parts of the image may be lost. For details on specifying the size of an original document, refer to page 6-25. If the memory becomes full while the document is being scanned, scanning cannot continue. To send the document pages that have already been scanned, press Start. To stop the transmission, press [Cancel]. d Reference For the description and procedure on registering a program destination, refer to page 11-4 and page 12-16. bizhub 42/36 6-6 6.1 Operation flow 6.1.4 6 Broadcasting The following describes the procedure for sending a fax to multiple destinations simultaneously. Press [Fax] in the home screen or Fax on the Control Panel. Specify multiple destinations. Address Book (p. 6-14) Direct Input (p. 6-11) Log (p. 6-13) LDAP search (p. 6-14) Configure Scan Settings (p. 6-18), Original Settings (p. 6-25) and Communication Settings (p. 6-21). Load the original. • Do not load more than 50 sheets and up to the point where the top of the stack is higher than the , mark at one time. Such an action may cause an original paper jam or damage to the original. It may also invite machine failure. However, an original that exceeds 50 pages can be scanned in separate batches. bizhub 42/36 6-7 6.1 Operation flow 6 Press Start. Reference LDAP search is available only on the fax (G3) function. This machine cannot automatically detect the size of an original document that will be scanned. Before scanning the document, specify its size. If the size of the original document is not correctly specified, some parts of the image may be lost. For details on specifying the size of an original document, refer to page 6-25. If the memory becomes full while the document is being scanned, scanning cannot continue. To send the document pages that have already been scanned, press Start. To stop the transmission, press [Cancel]. bizhub 42/36 6-8 6.2 Fax screen 6 6.2 Fax screen 6.2.1 Description of screen components Press [Fax] in the home screen or Fax on the Control Panel to display the following screen. 1 6 bizhub 42/36 2 7 3 4 5 8 No. Item Description Reference 1 Favorites Press this button to select the recipient from the frequently used destinations. p. 6-10 2 Direct Input Press this button to directly enter unregistered destinations. p. 6-11 3 Others Press this button to select the recipient from the log. Documents saved on the machine's memory can also be used. p. 6-13 4 Off-Hook Press this button to put the machine into the off hook state ready for dialing. p. 6-17 5 Address Book Press this button to select the recipient from the preregistered destinations. p. 6-14 6 Home screen Press this button to return to the home screen. 7 Settings Press this button to specify fax settings such as the document scanning method. p. 6-18 8 Mode Check Press this button to check the currently specified destinations and settings. p. 6-28 6-9 6.3 6.3 Favorites 6 Favorites Allows you to select a set address for favorites. bizhub 42/36 6-10 6.4 6.4 Direct Input 6 Direct Input Directly enter to specify the destination not registered. Reference If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Manual Destination Input] is set to [Restrict], an address cannot be directly typed in. d Reference For details on the Manual Destination Input, refer to the [User's Guide Administrator Operations]. 6.4.1 Fax Enter the fax number by using the Keypad or the panel buttons. Reference [Tone]: Press to send push-button tones when pulse dialing is being used. [T] appears in the screen. [Pause]: Press to insert a pause when dialing. [P] appears in the screen. [-]: Press to insert a dash as a separator symbol while dialing. This has no effect on the dialing. After you press [OK], the screen to enter the fax number appears again if [Admin Settings] ö [Fax Settings] ö [Fax Function Settings] ö [Cofirm Addr (TX)] is set to [ON]. Enter the fax number, and then press [OK]. bizhub 42/36 6-11 6.4 Direct Input 6 d Reference For details on the Cofirm Addr (TX), refer to the [User's Guide Administrator Operations]. 6.4.2 Internet Fax Enter the E-mail address. bizhub 42/36 6-12 6.5 Others 6.5 Others 6.5.1 Log 6 Log displays the latest five fax destinations that this machine has sent faxes to. You can select destinations from this log. Reference Only destinations that have been directly typed in remain in the log. Broadcasting jobs do not appear in the log. When the machine is turned off, the log is cleared. If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Disable Job History Display] is set to [ON], a destination cannot be selected from the log. If [Admin Settings] ö [Fax Settings] ö [Fax Function Settings] ö [Cofirm Addr (TX)] is set to [ON], a destination cannot be selected from the log. PC-FAX, fax forwarding, transmission by turning Power Switch of this machine ON (timer transmission job) for recovery, and manual transmission are not listed in the log. d Reference For details on the Disable Job History Display and Cofirm Addr (TX), refer to the [User's Guide Administrator Operations]. 6.5.2 Memory RX For details on the Memory RX, refer to page 9-2. bizhub 42/36 6-13 6.6 6.6 Address Book 6 Address Book Allows you to select a registered address. Reference To display a registered group destination, press [Group]. d Reference For details on address book registration, refer to page 11-2 and page 12-13. For details on group destination registration, refer to page 12-15. 6.6.1 LDAP (G3) Reference To add a searched address to the address book, select the destination, and press [Save]. To check the detailed information of the destination, select a destination, and press [Details]. In order to perform an LDAP search, the LDAP server must be registered with the PageScope Web Connection. For details, refer to the [User's Guide Administrator Operations]. bizhub 42/36 6-14 6.6 Address Book 6 Search Enter a search keyword and press [OK] to search for matching address in the specified LDAP server. Advanced Search Specify multiple search criteria to search for the desired address. bizhub 42/36 Item Description [Name] Enter the name. [E-mail] Enter the E-mail address. [Fax number] Enter the fax number. [First Name] Enter the first name. [Last Name] Enter the last name. [City] Enter the city name. [Company] Enter the company name. [Department] Enter the department name. [Or]/[And]/[Starts With]/[Ends With] Select the search condition from Or, And, Starts With, or Ends With. 6-15 6.6 6.6.2 Address Book 6 Search Search for transmission destinations. The following methods are available to search for the registered destinations. Type This function enables you to search by the destination type configured when registered destination. Name Directly enter the name of the destination to be searched for. Type in the name to be searched for, and then press [OK] to display a list of the search results. bizhub 42/36 6-16 6.7 6.7 Off-Hook (G3) 6 Off-Hook (G3) Use this button to manually send a fax. Reference Memory transmission can not be used in combination with the off-hook function. The separate scan function cannot be used. Automatic redialing cannot be used. Broadcasting is not available. Timer transmissions, F-code transmissions, password transmissions and polling reception are not being performed. If [Admin Settings] ö [Fax Settings] ö [Fax Function Settings] ö [Confirm Addr (TX)] is set to [ON], the off-hook function cannot be used. d Reference For details on the Cofirm Addr (TX), refer to the [User's Guide Administrator Operations]. Manual transmission Load the original, and configure the scan setting as needed. Press [Off-Hook] to turn into the off-hook state, and the screen appears to select the recipient. Press [Send], select the recipient. After the fax answer tone is heard, press [Start] or press Start. Reference You can specify the destinations by directly entering them or selecting them from the address book, Log, or program destinations. bizhub 42/36 6-17 6.8 6.8 Settings - Scan Settings 6 Settings - Scan Settings Press [Scan Settings] to configure detailed scan settings. 6.8.1 Original Type Select the original type based on the original contents. The original type you can select are as follows. 6.8.2 Item Description [Text] Original that consists of only text. [Text/Photo] Select for originals consisting of both text and photos (halftones). [Photo] Original that consists of only photos (halftone). Resolution Select the resolution for scanning. Reference If [Super Fine] is selected when sending an Internet Fax, the resolution is automatically changed to [Fine]. bizhub 42/36 6-18 6.8 6.8.3 Settings - Scan Settings 6 Separate Scan The scan operation can be divided into several sessions, for example, when all pages of originals cannot be loaded into the ADF, when the originals are placed on the Original Glass, or when single-sided originals and double-sided originals are mixed. 6.8.4 Density Adjust the density for the scanned document. To adjust the density, press [-] or [+]. Press [Standard] to return to default value. 6.8.5 Background Removal Adjust background density of originals to be scanned. To adjust the background density, press [-] or [+]. Press [Standard] to return to default value. bizhub 42/36 6-19 6.8 6.8.6 Settings - Scan Settings 6 Sharpness When scanning, contours, for example, the edges of text, can be emphasized. bizhub 42/36 6-20 6.9 Settings - Comm. Settings 6.9 Settings - Comm. Settings 6.9.1 Line Settings (G3) 6 Configure line settings for sending fax. ECM OFF The Error Correction Mode (ECM) is turned off when sending data. ECM is an error correction mode defined by ITU-T (International Telecommunication Union - Telecommunication Standardization Sector). Fax machines equipped with the ECM feature communicate with each other, confirming that the data sent is free of errors. Thus, communication can be made free from disturbances due to line noises, etc. If noises frequently occur, it may take a slightly long time to complete a communication compared with ECM OFF. After sending has been ended, this machine automatically returns to ECM ON. Reference This machine sends faxes in ECM ON unless ECM OFF is specified. This function cannot be used together with the polling RX function. V34 OFF V34 is a communication mode used for super G3 fax communication. When the remote machine or this machine is connected to a telephone line via PBX, however, you may not establish a communication in the super G3 mode depending on telephone line conditions. In this case, it is recommended that you turn V34 off to send data. After sending has been completed, this machine automatically returns to the V34 mode. Reference This function cannot be used together with the polling RX function. Check Dest. & Send The specified fax number is compared with the remote fax number (CSI) and data is sent only when those fax numbers match. If they do not match, the communication will fail; therefore preventing a sending error. Reference To check the destination and send, the fax number of the recipient's fax machine must be registered with the recipient's fax machine. 6.9.2 Comm. Method (G3) Allows to set the communication method. Polling RX - Polling RX A function available on the receiver's side to request a sender to send set documents or documents to be transmitted through polling reservation in the sender's machine. This is convenient when communication costs are to be borne by the receiver. Select [Polling RX] and select the recipient. bizhub 42/36 6-21 6.9 Settings - Comm. Settings 6 Polling RX - Bulletin A function available on the receiver's side to request a sender to send documents set in the sender's bulletin board. To receive documents stored in the bulletin board, select [Bulletin], enter the bulletin board number using Keypad, and select the recipient. This function cannot be used together with the following functions. Original Size Long Original Separate Scan Binding Position ECM OFF V34 OFF Timer TX F-code TX Password TX Internet Fax Timer TX Specify the sending time. Transmitting faxes in discount telephone rate hours such as late at night or early in the morning will reduce the cost. Use the Keypad to specify the communication starting time. Reference It is specified in hours and minutes. You cannot specify the date. A maximum of 16 timer transmissions (including transmissions being redialed) can be queued. In order to send a timer transmission, the date and time must first be specified on the machine. For details on the date and time settings, refer to the [User's Guide Administrator Operations]. This function cannot be used together with Internet Fax transmissions or polling reception. If the machine is off at the specified TX Start Time, the fax will be sent the next time that the machine is turned on. bizhub 42/36 6-22 6.9 Settings - Comm. Settings 6 Password TX This function sends documents with a password. If the recipient's fax machine is set to closed network reception, the sender's fax machine should transmit the same password as used for the closed network reception. You can use this function only when the remote machine is our model and supports the closed network reception (with password) function. Use the Keypad to enter the password. Reference This function cannot be used together with F-code transmissions or polling reception. F-Code TX This function allows you send documents to a specific User Box of the remote machine by entering the SUB address and the password. Specific User Boxes include the followings. Confidential TX – Documents are sent to the Confidential RX User Box of the remote machine. Enter the destination User Box number in the SUB Address box and the confidential transmission password in the Password box. Relay TX – Documents are sent to the Relay Distribution User Box of the remote machine when the remote machine supports the relay distribution function. Enter the Relay Distribution User Box number in the SUB Address box and the password in the Password box. Reference To use the F-Code for transmission, the remote machine must support the F-Code function. This function cannot be used together with password transmissions or polling reception. bizhub 42/36 6-23 6.9 6.9.3 Settings - Comm. Settings 6 E-mail Settings (I-FAX) Specify the File Name, Subject, From and Body for sending Internet Fax. Item Description [File Name] Default The name of the file to be saved is displayed. Setting To change the contents, press [File Name]. You can enter up to 30 characters. Default If an E-mail subject is specified in [E-mail Default] of [Address] ö [Subject] ö [Subject List] of PageScope Web Connection, the specified subject is displayed. If an E-mail subject is not specified in [E-mail Default] of [Address] ö [Subject] ö [Subject List] of PageScope Web Connection, "Message from (device name)" is displayed. Setting To display the list of subjects, press [Subject]. To change text, select the item on the top and press [Direct Input]. You can enter up to 64 characters. For the second and subsequent lines, the subjects registered in [Address] ö [Subject] ö [Subject List] of PageScope Web Connection are displayed. Default If an E-mail address is specified in [Admin Settings] ö [Administrator Registration] ö [Machine Settings] ö [Address], the specified address is displayed. If user authentication is enabled, the E-mail address specified in the user registration is displayed. If both E-mail addresses are unavailable, the box is blank. Setting To change the sender’s address, press [From]. You can select from [Administrator E-mail Addr.] or [User Email Address] or you can directly enter an address. You can enter up to 320 characters. [Administrator E-mail Addr.]: If an E-mail address is registered in [Admin Settings] ö [Administrator Registration] ö [Administrator Registration] ö [E-mail Address], you can select it. [User E-mail Address]: If user authentication is enabled, you can select the user address. Default If an E-mail body text is specified in [E-mail Default] of [Address] ö [Text] ö [Text List] of PageScope Web Connection, the specified body text is displayed. If an E-mail body text is not specified in [E-mail Default] of [Address] ö [Text] ö [Text List] of PageScope Web Connection, the box is blank. Setting Press [Body] to display the list of body text. To change text, select the item on the top and press [Direct Input]. You can enter up to 256 characters. For the second and subsequent lines, the body text registered in [Address] ö [Text] ö [Text List] of PageScope Web Connection is displayed. To check the body text, press [Details]. [Subject] [From] [Body] bizhub 42/36 6-24 6.10 6.10 Settings - Original Settings 6 Settings - Original Settings Specify the type of original that is loaded. 6.10.1 Original Size Select to determine the size of paper to be scanned. [Standard Size] Select the size to scan the original with a predetermined paper size such as Letter. [Custom Size] Enter the dimensions of a custom size other than the standard sizes. X-direction: Enter a value from 5.83 to 14.00 inches (148.0 to 356.0 mm). Y-direction: Enter a value from 5.51 to 8.50 inches (140.0 to 216.0 mm). bizhub 42/36 6-25 6.10 6.10.2 Settings - Original Settings 6 Long Original Available when loading an original of which the Duplex Paper Passage size is longer than the standard size (Legal). A document with a maximum length of 1,000 mm can be sent. 6.10.3 Simplex/Duplex Select either to scan a single-sided original or to scan a double-sided original when the ADF is used. bizhub 42/36 Item Description [1-sided] Scans one side of the original. [2-sided] Scans both sides of the original. [Cover + 2-sided] Scans the first page of the original as a cover in the single-sided mode, and also scans the remaining pages in the double-sided mode. 6-26 6.10 6.10.4 Settings - Original Settings 6 Binding Position Select the binding position of the original when it has punched holes or is stapled. This adjusts the scan of double-sided originals so that the binding position is not reversed. bizhub 42/36 Item Description [Left Bind] Original with the page position at the left. [Top Bind] Original with the page position at the top. [Auto] Sets the binding position to the long side if the size is 11-11/16 inches (297 mm) or smaller, or the short side otherwise. 6-27 6.11 6.11 Mode Check 6 Mode Check In the Fax screen, press [Mode Check] to check the specified destinations and details of Fax settings. To delete destinations, select the one you wish to delete and press [Delete]. bizhub 42/36 6-28 6.12 6.12 Redialing (G3) 6 Redialing (G3) Redialing refers to the operation to dial to the same destination again. If a fax cannot be sent for example because the recipient's line is busy, the machine redials after a specified period has elapsed. 6.12.1 Auto redialing If a fax cannot be sent, for example because the recipient's line is busy, the machine automatically redials the same destination for the number of redials specified in Line Parameter Setting. The transmission job is handled as reserved job for redialing before the job is redialed. bizhub 42/36 6-29 7 Receiving (G3/I-FAX) 7.1 7 Receiving (G3: Without external telephone connected) 7 Receiving (G3/I-FAX) This section explains the types of fax reception and respective operations. Data is stored in the SSD if [Admin Settings] ö [Fax Settings] ö [Memory RX] or [PC-Fax RX Settings] is set to [ON]. The stored documents can be printed as needed. d Reference For details on printing documents stored in the SSD, refer to page 9-2, page 9-8 and page 12-11. For details on Memory RX or PC-Fax RX Settings, refer to the [User's Guide Administrator Operations] 7.1 Receiving (G3: Without external telephone connected) 7.1.1 Auto RX (Dedicated for fax line) Specify this mode to use the telephone line dedicated for fax transmission. The machine automatically starts receiving fax data when it detects the ring signal for the specified times. Receiving Automatically starts receiving fax data Received document Reference To receive fax data in auto mode, [Admin Settings] ö [Fax Settings] ö [Comm. Settings] ö [RX Mode] must be set to [Auto RX]. d Reference For details on Comm. Settings, refer to the [User's Guide Administrator Operations]. bizhub 42/36 7-2 7.2 Receiving (G3: With external telephone connected) 7 7.2 Receiving (G3: With external telephone connected) 7.2.1 Manual RX (Dedicated telephone line) It is convenient to set the machine to manual mode if an external telephone is connected to this machine and the line is primarily used for telephone communication. Receiving The external telephone continues to ring • A user picks up the receiver and talks • Press [Receive] and press [Start], or set the Remote RX No. and hand up starts receiving* * It is valid when Remote RX No. for [Admin Settings] ö [Fax Settings] ö [Remote RX Settings] is set. Reference To use the line dedicated for telephone communication, [Admin Settings] ö [Fax Settings] ö [Comm. Settings] ö [RX Mode] must be set to [Manual RX]. To receive fax data manually by operating the Control Panel of this machine, when the external telephone rings, press [Off-Hook] in the Fax screen, and make sure [Receive] is selected. Press [Start] or press Start. To receive fax data manually, the following settings are required. External telephone: Connected [Admin Settings] ö [Fax Settings] ö [Comm. Settings] ö [RX Mode]: Set to [Manual RX] bizhub 42/36 7-3 7.2 Receiving (G3: With external telephone connected) 7 Remote RX Remote reception is the function for giving this machine the command to receive a fax by entering a remote reception number from an external telephone. To use remote reception, [Admin Settings] ö [Fax Settings] ö [Comm. Settings] ö [RX Mode] must be set to [Manual RX], and the Remote RX No. (2 digits) for remote reception must be set. Receiving The external telephone rings Pick up the receiver, type in the remote reception number (2 digits). When the external telephone rings, pick up the receiver, and then check that a fax is being sent. With the external telephone, type in the remote reception number (2 digits). Replace the telephone receiver. d Reference For details on Comm. Settings, refer to the [User's Guide Administrator Operations]. For details on Remote RX Settings, refer to page 11-6. Reference Remote RX No. can be entered using Keypad (0~9), *, and #. When using remote reception with pulse dialing, the telephone must be switched to the tone by external telephone. Remote RX is not available for external telephone without this function. For details, refer to the instruction manual for the telephone. 7.2.2 DRPD Select this mode when using DRPD (Distinctive Ring Pattern Detection). Specify this mode when both a telephone number and a fax number are allocated for one telephone line. If the receiver rings with the pattern selected from the four ring patterns available, the incoming call is automatically received as a fax. In order to use DRPD, the following settings are required. External telephone: Connected [Admin Settings] ö [Fax Settings] ö [Comm. Settings] ö [RX Mode]: Set to [DRPD] [Admin Settings] ö [Fax Settings] ö [Comm. Settings] ö [Ring Pattern]: Select the ring pattern for faxing. d Reference For details on Comm. Settings, refer to the [User's Guide Administrator Operations]. bizhub 42/36 7-4 7.3 7.3 Receiving (I-FAX) 7 Receiving (I-FAX) E-mail messages can be received automatically. When this machine receives an E-mail message, the E-mail attachment file are printed automatically. This machine can receive documents in black and white. Reference When a document in color or grayscale is received, the data is discarded and not printed. When the sender is a Konica Minolta model, and [JPEG Color] or [JPEG (Grayscale)] is selected for the recipient machine capable of receiving data, the data is discarded and not printed. If data is received with a resolution not supported by this machine, a reception error occurs. For the resolution of data that can be received by this machine, refer to page 14-2. The subject and body text of received Internet Faxes are not printed. Receiving E-mails automatically The machine automatically checks the POP server for new E-mail messages at a predetermined time interval. Reference The interval for checking E-mail can be set from 1 to 60 minutes. For details on setting this function, refer to the [User's Guide Administrator Operations]. It is set at 15 minutes by factory default. bizhub 42/36 7-5 7.4 In-memory proxy reception 7.4 In-memory proxy reception 7.4.1 In-memory proxy reception 7 When it is unable to print a received document due to paper jamming, running short of consumables or other reasons, data is saved in the memory until the machine is ready to print it again. This function is referred to as In-memory proxy reception. After recovering from trouble such as paper jamming, the saved reception document is printed automatically. This function may not be available if the memory is full. bizhub 42/36 7-6 7.5 7.5 Printing upon data reception 7 Printing upon data reception When a document is received, the paper size of the received document is compared with the paper size in the paper tray, and the document is printed either by being reduced to the specified zoom ratio, or to the size that the document fits the paper size to be printed. If the machine is configured to print received documents in the same magnification, received documents are printed in full size regardless the paper size of the received documents. 7.5.1 Printing at full size If [Admin Settings] ö [Fax Settings] ö [Function Settings] ö [Min. Reduction for RX Print] is set to [100%], documents are printed on the paper of the same size at the same magnification. If the same-size paper is not available, it is printed on the paper larger than the original size. Original Received document Print at full size Reference A document cannot be divided to print on multiple pages. If the paper tray of the optimal paper size runs out of paper, a message appears prompting you to supply the paper of the size. The message remains displayed until the paper is loaded in the paper tray. 7.5.2 Printing at reduced size When a standard-size document is received, it is printed according to the zoom ratio specified for the paper size. (Default: 96%) Original Received document Reduce the size according to the setting of [Min.Reduction for RX Print] d Reference For details on the Min. Reduction for RX Print, refer to the [User's Guide Administrator Operations]. bizhub 42/36 7-7 7.5 7.5.3 Printing upon data reception 7 Printing at reduced size to fit the paper size to be printed If a document size longer than the standard size is received, the optimal paper size is determined based on the width and length of the received document and printed accordingly. If the optimal-size paper is not loaded in the paper tray, the document size is reduced to the near-size paper. Original Received document Reduce the size to fit onto paper The following describes the procedure to determine the optimal paper size and criteria for selecting the paper size. Step 1: Select optimal paper size Determines the optimal paper size based on the width and length of the received document according to the following rule. Width of received document [Inch Paper Priority] Print position of [Footer Position] Length of received document Paper size that was determined (most suitable paper size) A4-width [OFF] [RX Ft. OFF] or [Inside Body Text] 0 to 1000 mm A4 [Outside Body Text] 0 to 1000 mm A4 [RX Ft. OFF] or [Inside Body Text] 0 to 292 mm Letter 293 to 1000 mm Legal [Outside Body Text] 0 to 284 mm Letter 285 to 1000 mm Legal [ON] d Reference For details on the Inch Paper Priority and Footer Position, refer to the [User's Guide Administrator Operations]. Step 2: Select actual print paper size Checks whether the paper size determined in Step 1 is loaded in the machine or not. Optimal paper size loaded: Printing starts. Optimal paper size unavailable, or [User Settings] ö [Machine Settings] ö [Paper Tray Settings] ö [Auto Tray Switch] is set to [OFF]: The alternative paper size is searched for in the descending order as shown in the table. bizhub 42/36 Optimal paper size A4 Letter Legal Paper selection order (From top to bottom) A4 Letter Legal A4 Letter Legal A4 7-8 7.5 Printing upon data reception 7 Reference If no paper suitable for printing is loaded in a paper tray, a message appears, instructing that paper be loaded. It is not printed in a proper paper size depending on the Auto Tray Switch function setting. d Reference For details on the Auto Tray Switch, refer to the [User's Guide Administrator Operations]. Reducing and splitting When [Tray Selection for RX Print] is set to a specific tray If the received document is the same size or is shorter than the paper loaded in the tray, the image is printed reduced by the specified reduction ratio (between 87% and 96%). If the received document is longer than the paper loaded in the tray, the image is automatically reduced (between 75% and 96%) and printed. If the received document still does not fit within the paper, even after being reduced up to 75%, any part of the image that does not fit within the paper will be lost. The pages cannot be split. When [Min. Reduction for RX Print] is set to [100%] The pages cannot be split. The image is not reduced. [Tray Selection for RX Print] is set to [Auto]. Received documents are printed at full size on paper that fits the length of the received image minus 20 mm. As a result, up to 20 mm of the trailing edge of the image may be cut off. If the length of the received image is more than 20 mm longer than the paper size, the image is printed on the next larger paper size (most suitable paper size). When [Print Separate Fax Pages] is set to [OFF] The received document is automatically reduced (between 75% and 96%) and printed. If the received document still does not fit within a single page, even after being reduced up to 75%, any part of the image that does not fit within the paper will be lost. The image is reduced in both the main scanning direction and the sub-scanning direction while maintaining the original height-to-width ratio. If the orientation of the paper to be printed on is different from the orientation of the paper that was automatically selected, the image will not be automatically rotated 90 degrees. When [Print Separate Fax Pages] is set to [ON] The received document is reduced by the specified reduction ratio (between 87% and 96%). If the document does not fit within a single page, the document is split and the remainder is printed on the next page. There is no overlapping section on split pages. Pages are not split when the following settings have been specified, even if [Print Separate Fax Pages] is set to [ON]. – When [Tray Selection for RX Print] is set to a specific tray for printing – When [Min. Reduction for RX Print] is set to [100%] – When [Paper Priority] is set to [Fixed Size] or [Size Priority] – When [Duplex Print (RX)] is set to [ON] d Reference For details on Print Separate Fax Pages, Tray Selection for RX Print, Min. Reduction for RX Print, Paper Priority and Duplex Print (RX), refer to the [User's Guide Administrator Operations]. bizhub 42/36 7-9 7.6 7.6 Footer Position 7 Footer Position Reception date, time, reception number and page number are automatically added to the received document for printing. The received information is printed on the following location of the document according to the [Admin Settings] ö [Fax Settings] ö [Header/Footer Settings] ö [Footer Position] setting. d Reference For details on the setting of Footer Position, refer to the [User's Guide Administrator Operations]. Inside Body Text The reception information is printed so that it is overlaid on part of the original image. 05/11/2011 13:43:01 #001 P.001/003 Outside Body Text The reception information is printed on the outside of the original image area. 05/11/2011 13:43:01 #001 P.001/003 Not Printed If [RX Ft. OFF] is selected, the reception information is not printed. bizhub 42/36 7-10 8 Sending a PC-FAX 8.1 8 Sending a PC-FAX 8 Sending a PC-FAX This section describes how to use the fax driver. 8.1 Sending a PC-FAX 8.1.1 Sending operation 1 Create data to be sent using application software. 2 From the [File] menu, select [Print]. 3 From the [Printer Name] (or [Select Printer]) box, select the installed fax driver with a name like "KONICA MINOLTA 42SeriesFAX". 4 If necessary, click [Properties] (or [Preferences]), and then change the fax driver settings. % Clicking [Properties] (or [Preferences]) in the [Print] window displays the [Printing Preferences] page of the fax driver where you can configure various functions. For details, refer to page 8-14. 5 Click [Print]. The [FAX Transmission Popup] window appears. 6 Fill in the [Name] and [FAX Number] boxes. % You can enter up to 80 characters in the [Name] box. % You can enter up to 38 characters including numbers between 0 and 9, hyphen (-), #, *, P, and T in the [FAX Number] box. To send a fax overseas, enter the country number at the beginning of the number. % Change the communication mode if necessary. ECM: Select the check box to use ECM (error correction mode). If the V.34 check box is selected, you will not be able to clear this check box. V.34 Mode: Select the check box to use the super G3 fax transmission mode. Select this check box for ordinary operation; clear this check box only when communication is not possible due to the mode of the recipient machine. % You can specify the fax number registered in the address book of this machine using [Add from Address Book...]. For details, refer to page 8-5. % You can specify the fax number registered in a phone book using [Add From Phone Book...]. For details, refer to page 8-4. % Clicking [Register To Phone Book] registers the entered name and fax number in the [Simple Entry] folder of the phone book. It cannot be registered when the phone book is not registered. For details on the phone book, refer to page 8-19. bizhub 42/36 8-2 8.1 Sending a PC-FAX 7 8 Click [Add Recipients]. % To send a fax to multiple recipients, repeat Steps 6 and 7. You can register up to 100 recipients. % To remove a registered recipient, use [Delete From List]. 8 If necessary, to configure the fax mode details, click [Fax Mode Setting Details...], and to specify the fax cover sheet, select the [FAX Cover Sheet] check box. % For details, refer to page 8-6 and page 8-7. 9 Click [OK]. The fax data is sent via this machine. bizhub 42/36 8-3 8.1 8.1.2 Sending a PC-FAX 8 Selecting a recipient from a phone book d Reference Before using the phone book, register the name and fax number of the recipient. For details, refer to page 8-19. 1 When sending a fax, click [Add From Phone Book...] in the [FAX Transmission Popup] window. % To open the [FAX Transmission Popup] window, follow the Sending operation (Steps 1 through 5). For details, refer to page 8-2. 2 Select [Personal List] or [Group] from the list on the left side of the phone book to display the desired recipient in the [Personal Information] list. % Clicking [Find...] allows you to search for recipients by specifying conditions. 3 Select a recipient name from the [Personal Information] list, and then click [Add Recipients]. % To send a fax to multiple recipients, add them in the same manner. You can register up to 100 recipients. % To delete the recipient added to [Recipient List], select the name of the recipient to be deleted, and then click [Delete]. % When recipients are registered as a group, select the name of the group, and then click [Add Recipients]. All members of the group are added to [Recipient List] (Broadcast). 4 Click [OK]. The specified names are added to the recipient list, and then the [FAX Transmission Popup] window appears again. bizhub 42/36 8-4 8.1 8.1.3 Sending a PC-FAX 8 Selecting a recipient from an address book d Reference Before you can select a recipient from the address book of this machine, you must add the name and fax number of the recipient to the address book of this machine. For details on the recipient to the address book of this machine, refer to page 11-2 and page 12-13. 0 Selection of recipients from the address book of this machine requires your computer to be connected to and be able to communicate with this machine. 1 When sending a fax, click [Add from Address Book...] in the [FAX Transmission Popup] window. % To open the [FAX Transmission Popup] window, follow the "Sending operation" (Steps 1 through 5). For details, refer to page 8-2. 2 Select [Address Book List] from the list on the left side of the window to display the desired recipient in the [Address Book] list. % Clicking [Get Addr. Info] starts the communication with this machine, reading information of the address book. % Clicking [Find...] allows you to search for recipients by specifying conditions. 3 Select a recipient name from the [Address Book] list, and then click [Add Recipients]. % To send a fax to multiple recipients, add them in the same manner. You can register up to 100 recipients. % To delete a recipient added to [Recipient List], select the name of the recipient to be deleted, and then click [Delete From List]. 4 Click [OK]. The specified names are added to the recipient list, and then the [FAX Transmission Popup] window appears again. bizhub 42/36 8-5 8.1 8.1.4 Sending a PC-FAX 8 Configuring the transmission conditions When sending a fax, click [Fax Mode Setting Details...] in the [FAX Transmission Popup] window to display the [Fax Mode Details] window. In this window, configure transmission conditions. Item Name Functions [Print Recipient File] Select this check box to print the original after sending a fax. [Timer Send] Specify the sending time. Click [Reflect Current Time] to display the current time set on the computer in the [Send Time] box. [SUB Address] Specify the SUB address when performing confidential transmission using F-code. [Sender ID] Specify the sender ID when performing confidential communication using F-code. Reference When sending a fax using a timer, make sure that the time set in the computer matches that set in this machine. If the send time is before the current time, the fax will be sent on the following day. To perform confidential communication with a different model of fax machine using F-code, fill in the [SUB Address] and [Sender ID] boxes. In the [SUB Address] box, you can enter up to 20 numbers (0 through 9). In the [Sender ID] box, you can enter up to 20 characters including numbers (0 through 9), #, and *. For details on the SUB address and sender ID, refer to the [User's Guide Administrator Operations]. bizhub 42/36 8-6 8.1 8.1.5 Sending a PC-FAX 8 Creating a fax cover sheet If you select the [FAX Cover Sheet] check box in the [FAX Transmission Popup] window when sending a fax, you can add a cover sheet to the fax. You can edit cover sheet contents in the [FAX Cover Sheet Settings] dialog box, which can be displayed by clicking [Settings...]. In the [FAX Cover Sheet Settings] dialog box, you can switch between the [Basic], [Recipient], [Sender], and [Image] tabs to change settings on a desired tab. Reference In Windows Vista x64/7 x64/Server 2008 x64/Server 2008 R2, you cannot select the [FAX Cover Sheet] check box in the [FAX Transmission Popup] window. Configure the FAX cover sheet in the [FAX] tab of the fax driver before sending faxes. For details, refer to page 8-14. 1 Select the [FAX Cover Sheet] check box in the [FAX Transmission Popup] window. 2 Click [Settings...]. The [FAX Cover Sheet Settings] dialog box appears. 3 Select the size of the cover sheet from the [Cover Size] drop-down list. 4 Use the [Basic] tab to specify the format of the cover sheet and subject of the fax. bizhub 42/36 Item Name Functions [Style] Select the desired cover format design. [Subject] Enter the subject of the fax to be sent. You can enter up to 64 characters. [Date] Specify the date. Select a form or enter it arbitrarily. You can enter up to 20 characters. [Pages] Specify the number of pages to be sent. [Comment] Enter the text to be displayed in the comment box. You can enter up to 640 characters. A line break is counted as two characters. 8-7 8.1 Sending a PC-FAX 5 8 Use the [Recipient] tab to specify the information about the recipients to add to the cover sheet. Item Name Functions [Standard] Select this button to use the preset text. [Details] Select this button to specify details in [Recipient Setting Details] in the lower part. [Load with Joint Name] Select this button to add recipients in joint names. The contents of the recipient list in the [FAX Transmission Popup] window are added. [Change Each Recipient] Select this button to change the information by recipient. The contents of the recipient list in the [FAX Transmission Popup] window are added. [Load Set Information] Select this button to add the contents entered in the [Company], [Department], [Name], and [FAX Number] under the button. You can enter up to 80 characters in each item. [Read] Click this button to read the contents of the first recipient into the information boxes. % Selecting [Change Each Recipient] allows you to create up to 100 individual cover sheets. % Even if you select [Change Each Recipient], the first cover sheet is displayed in [Preview] as a sample. % Selecting [Load with Joint Name] or [Change Each Recipient] adds the registered name without the title. % If you have not specified any recipient in the [FAX Transmission Popup] window, you cannot select [Load Set Information]. You cannot select it even in the [FAX] tab of the fax driver. bizhub 42/36 8-8 8.1 Sending a PC-FAX 6 8 Use the [Sender] tab to specify the information about the sender to add to the cover sheet. % Select check boxes for the items you want to add, and then enter the text. % You can enter up to 80 characters in each item. 7 To place images such as a company log mark and map on the cover sheet, use the [Image] tab to specify the image file. % To specify the size, select the Zoom check box and enter the value in the box. To specify the position, enter the values in the [X:] and [Y:] boxes. % The specifiable file type is BMP. 8 Check the specified contents. To confirm the enlarged layout image, click [Check...]. % Clicking [Add...] allows you to save the cover sheet settings with a name. You can recall them from the [Cover Sheet Settings] list next time. 9 bizhub 42/36 Click [OK]. 8-9 8.2 8.2 Default settings of the fax driver 8 Default settings of the fax driver When you have installed the fax driver, you need to change the initialization conditions such as options, user authentication and account track functions and enable functions of the machine from the [Printing Preferences] window of the fax driver. NOTICE If the installed options, user authentication and account track functions for the machine are not specified on the [Configure] tab, the option functions cannot be used from the [Printing Preferences] window of the fax driver. Be sure to configure the settings for the installed options. 8.2.1 Displaying the Properties window 1 Open the [Printers] window (in Windows 7/Server 2008 R2, open the [Devices and Printers] window, in Windows XP/Server 2003, open the [Printers and Faxes] window). % In Windows Vista/Server 2008, click [Start], open [Control Panel], and then click [Printers] in [Hardware and Sound]. When [Control Panel] is displayed in Classic View, double-click [Printers]. % In Windows 7/Server 2008 R2, click [Start], then [Devices and Printers]. % In Windows 7/Server 2008 R2, if [Devices and Printers] is not displayed in the [Start] menu, open [Control Panel] from the [Start] menu, and select [View devices and printers] under [Hardware and Sound]. % In Windows XP/Server 2003, click [Start], then [Printers and Faxes]. % In Windows XP/Server 2003, if [Printers and Faxes] is not displayed in the [Start] menu, open [Control Panel] from the [Start] menu, select [Printers and Other Hardware], then [Printers and Faxes]. When [Control Panel] is displayed in Classic View, double-click [Printers and Faxes]. 2 Open [Printer Properties]. % In Windows XP/Vista/Server 2003/Server 2008, right-click the icon for the installed fax driver, and then click [Properties]. % In Windows 7/Server 2008 R2, right-click the icon for the installed fax driver, and then click [Printer Properties]. 8.2.2 [Configure] tab bizhub 42/36 Item Name Functions [Device Option] Configure the status of the options installed on this machine and user authentication/account track. Specify the status of each item in the [Setting] box. [Acquire Device Information] Click this button to communicate with this machine and load the status of the installed options. [Acquire Settings...] Click this button to configure conditions such as the destination when you perform [Acquire Device Information]. When automatically acquiring device information, enable [Auto]. 8-10 8.2 Default settings of the fax driver 8 Reference The option in [Device Option] are specified automatically if [Acquire Settings...] is set to [Auto]. If [Auto] is not enabled, be sure to specify the machine and option manually or using [Acquire Device Information]. Clicking [Acquire Device Information] communicates with this machine and load the status of the installed options. This function is available only when your computer is connected to and can communicate with this machine. When using [Acquire Device Information], set [Network] ö [OpenAPI Settings] ö [OpenAPI Settings] ö [Authentication] to [Off] in Administration mode of the PageScope Web Connection. For details, refer to the [User's Guide Administrator Operations]. Clicking [Acquire Settings...] allows you to configure the destination. 8.2.3 [Settings] tab bizhub 42/36 Item Name Functions [Display Constraint Message] Select this check box to display the message when functions that cannot be configured simultaneously are enabled for the fax driver. [Verify Authentication settings before printing] Select this check box to verify authentication settings for this machine before printing, and display the message if they are not satisfied. [Popup Authentication Dialog when printing] Select this check box to display the [User Authentication/Account Track] dialog box when specifying printing, prompting entering the user name or account name. [Reconfirm FAX number entered directly] Select this check box to display a window for entering the fax number again for confirmation if you click [Add Recipients] after directly entering information in the [FAX Number] box in the [FAX Transmission Popup] window. 8-11 8.3 8.3 Common Settings 8 Common Settings This section describes the settings and buttons common to tabs of the [Printing Preferences] page of the fax driver. To open the [Printing Preferences] page, click [Properties] (or [Preferences]) in the [Print] dialog box or rightclick the fax driver icon of the [Printers], [Devices and Printers], or [Printers and Faxes] window, then select [Printing Preferences...]. Item Name Functions [OK] Click this button to enable changed settings and close the properties window. [Cancel] Click this button to disable (cancel) changed settings and close the properties window. [Apply] Click this button to save all changes without exiting the properties window. [Help] Click this button to display Help of the items in the displayed window. [Add...] (Favorite Setting) Click this button to save current settings so that they can be recalled later. For details, refer to page 8-23. [Edit...] (Favorite Setting) Click this button to change saved settings. For details, refer to page 8-24. [Default] Click this button to restore settings immediately after installation. View Displays the sample page layout based on current settings for checking the TX result image. You can check the configured functions by the icons displayed on the lower part of the view. : Appears when [Print Recipient File] is selected, and is grayed out when cleared. : Appears when [Timer Send] is selected, and is grayed out when cleared. : Appears when [Cover Sheet] is selected, and is grayed out when cleared. : Appears when [User Authentication] is configured, and is grayed out when not. : Appears when [Account Track] is used, and is grayed out when not. bizhub 42/36 8-12 8.3 Common Settings 8 Item Name Functions [Printer Information] Click this button to start PageScope Web Connection and check the printer information. This button is enabled only when your computer can communicate with this machine. d Reference To enable the installed options, it is necessary to configure their settings in [Device Option]. For details, refer to page 8-10. bizhub 42/36 8-13 8.4 Parameter details 8.4 Parameter details 8.4.1 [FAX] tab 8 Item Name Functions [Resolution] Select a resolution for the fax. Selecting a higher resolution may take longer communication time. [Print Recipient File] Select this check box to print the original after sending a fax. This function can also be specified as a transmission condition when sending a fax. [Timer Send] Specify the sending time. Click [Reflect Current Time] to display the current time set on the computer in the [Send Time] box. This function can also be specified as a transmission condition when sending a fax. [SUB Address] Specify the SUB address when performing confidential transmission using F-code. This function can also be specified as a transmission condition when sending a fax. [Sender ID] Specify the sender ID when performing confidential communication using F-code. This function can also be specified as a transmission condition when sending a fax. [Cover Sheet] Select this check box to configure the cover sheet for the fax. This item can also be configured when sending a fax. For details, refer to page 8-7. [Phone Book Entry...] Click this button to edit phone books. For details, refer to page 8-21. Reference When sending a fax using a timer, make sure that the time set in the computer matches that set in this machine. If the send time is before the current time, the fax will be sent on the following day. To perform confidential communication with a different model of fax machine using F-code, fill in the [SUB Address] and [Sender ID] boxes. In the [SUB Address] box, you can enter up to 20 numbers (0 through 9). In the [Sender ID] box, you can enter up to 20 characters including numbers (0 through 9), #, and *. For details on the SUB address and sender ID, refer to the [User's Guide Administrator Operations]. bizhub 42/36 8-14 8.4 8.4.2 Parameter details 8 [Basic] tab Item Name Functions [Original Orientation] Select the orientation of the original to be sent. [Original Size] Select the paper size of the original to be sent. [Paper Size] Select the size of the paper to be sent. If it is different from the original size and the zoom is set to [Auto], the output image will be enlarged or reduced to fit the size. [Zoom] Select an enlarge or reduce ratio. [Authentication/Account Track...] Click this button to specify the user name and password when [User Authentication] is enabled on this machine, or the account name and password when [Account Track] is enabled on this machine. For details on the user authentication, refer to page 8-16. For details on the account track, refer to page 8-17. Configuring a custom size To send a fax of the original of a custom size, specify a paper size following the procedure shown below. 1 Select [Custom Size] from [Original Size]. The [Custom Size Settings] dialog box appears. 2 Item Name Functions [Width] Select a width of the custom size according to the unit you use. [Length] Select a length of the custom size according to the unit you use. [Unit] Select a unit to be used for specifying the size. 3 bizhub 42/36 Configure the following items. Click [OK]. 8-15 8.4 Parameter details 8 Configuring user authentication settings When the authentication mode is configured on this machine, enter the user name and password. Reference If you enter an incorrect user name or password for the [User Authentication] settings of this machine or have not enabled [User Authentication], you will not be authenticated by this machine and the job will be discarded when sending a fax. If you specify a user whose name includes " (double quotation mark) from the fax driver and send a fax when [user authentication] is enabled on this machine, login error occurs on the machine and the job is deleted. d Reference If user authentication is not enabled in the [Configure] tab, user authentication will not be performed. If you are using the user authentication, be sure to enable it in the [Device Option] list. For details, refer to page 8-10. 1 Click the [Basic] tab. 2 Click [Authentication/Account Track...]. 3 Select [Recipient User], and then fill in the [User Name] and [Password] boxes as registered in this machine. % Up to 64 characters can be entered for the User name, and up to 64 alphanumeric characters can be entered for the password. % If public user access is allowed on this machine, the fax function can be used by selecting [Public User]. % It is necessary to configure server settings when user authentication is performed with the server. Click [Server Setting...], and then select a server. % Clicking [Verify] allows communication with this machine to confirm whether the entered user can be authenticated. This function is available only when your computer is connected to and can communicate with this machine. % When user authentication is performed with the relay server, you must enter the user information specified by the server administrator. The windows and input items that appear vary according to the settings. For details, contact your server administrator. % When authentication is performed using the relay server, set [Network] ö [OpenAPI Settings] ö [OpenAPI Settings] ö [Authentication] to [Off] in Administration mode of the PageScope Web Connection. For details, refer to the [User's Guide Administrator Operations]. 4 Click [OK]. Reference Even a registered user cannot send a fax if the user is not allowed to use the fax function. For user authentication, contact the administrator of this machine. When using an optional Authentication Unit AU-201 for user authentication, fill in the [User Name] and [Password] boxes in Step 3. For details, refer to the [User's Guide Copy Operations]. bizhub 42/36 8-16 8.4 Parameter details 8 Configuring account track settings When the [Account Track] settings are configured on this machine, you must enter the account name and password. Reference If you enter an incorrect account name or password for the [Account Track] settings on this machine or have not enabled [Account Track], you will not be authenticated by this machine and the job will be discarded when sending a fax. d Reference If account track is not enabled in the [Configure] tab, [Account Track] cannot be performed. If you are using account track, be sure to enable it in the [Device Option] list. For details, refer to page 8-10. 1 Click the [Basic] tab. 2 Click [Authentication/Account Track...]. 3 Fill in the [Department Name] and [Password] boxes as registered in this machine. % You can enter up to 8 characters for the [Department Name] and the [Password]. % Clicking [Verify] allows communication with this machine to confirm whether the entered user can be authenticated. This function is available only when your computer is connected to and can communicate with this machine. 4 Click [OK]. Reference Even a registered account cannot send a fax if it is not permitted to use the fax function. For information on the account track function, contact the administrator of this machine. bizhub 42/36 8-17 8.4 8.4.3 Parameter details 8 [Layout] tab Item Name Functions [Combination] Select this check box to send a document with multiple pages on to one sheet. Clicking [Combination Details...] allows you to configure details. Combining pages (N in 1 printing) Specify N in 1 printing, which prints a document with multiple pages on to one sheet. N in 1 printing is useful for saving the number of printed sheets. 1 Click the [Layout] tab. 2 Select the [Combination] check box, and then select a condition from the drop-down list. % To configure settings for [Border] or [Layout Order], click [Combination Details...], and then on the appeared window, configure settings. Reference Sending documents containing pages of different sizes or orientations in one job may cause images to be partially lost or to overlap. bizhub 42/36 8-18 8.5 Using phone books 8.5 Using phone books 8.5.1 Adding recipients to a phone book 8 Adding frequently used recipients to a phone book allows you to recall them when sending faxes. Use the [FAX] tab of the fax driver to add recipients to a phone book. 1 In the [FAX] tab of the fax driver, click [Phone Book Entry...]. The [Phone Book Entry] window appears. 2 Select [Personal List] from the list on the left of the phone book, and then click [Add New...]. The [Personal Information\\Personal List] dialog box appears. 3 Fill in the [Name], [FAX Number], [Company], and [Department] boxes. % When the entered name is printed on the fax cover sheet, the title will not be attached. To provide the name with a title on the fax cover sheet, enter the name with a title in the [Name] box. % In each of the [Name], [Company], and [Department] boxes, you can enter up to 80 characters. % In the [FAX Number] box, you can enter the fax number using up to 38 characters including numbers between 0 and 9, hyphen (-), #, *,P, and T. To send a fax overseas, enter the country number at the beginning of the number. % Change the communication mode if necessary. [ECM]: Select the check box to use ECM (error correction mode). If the V.34 check box is selected, you will not be able to clear this check box. [V.34 Mode]: Select the check box to use the super G3 fax transmission mode. Select this check box for ordinary operation; clear this check box only when communication is not possible due to the mode of the recipient machine. bizhub 42/36 8-19 8.5 Using phone books 4 8 To add the recipient to groups, select the check boxes for the groups. % Adding a recipient to a group allows you to sending a fax to the recipient by specifying the group as a recipient (Broadcast). If you expect to frequently send faxes to particular members, it will be useful to add them to a group. % You can select multiple groups for a recipient to be added to. % You can change the group name. 5 Click [OK]. The personal information is registered and displayed under Personal List. If you have selected groups for the recipient, it will be displayed in the groups list. 6 Click [OK]. If you have added the name, finish editing the phone book. If you have added a recipient to the phone book for the first time, the dialog box for confirming whether to save the phone book will be displayed. 7 Click [Yes]. The [Save As] dialog box appears. 8 Locate the folder you want to save the file to, enter the file name, and then click [Save]. The phone book is saved as a new file. % The [Save As] dialog box appears only when you have added the first recipient to a phone book. When you change the phone book the second and subsequent times, the [Save As] dialog box will not appear and the existing file is automatically overwritten. % The saved phone book file automatically appears when you open the phone book next time. To open a different phone book file, click the [File] menu of the [Phone Book Entry] dialog box, and then select [Open...]. Saving multiple phone book files allows you to switch between these files to locate the desired one. % To create a new phone book file, click the [File] menu of the [Phone Book Entry] dialog box, and then select [New]. From the [File] menu, select [Save As...] to save it with a different name. % The extension of the phone book file is ".csv". bizhub 42/36 8-20 8.5 8.5.2 Using phone books 8 Editing a phone book Editing or organizing a phone book, for example, changing the registered personal information or group name, enhances its usability. Changing the personal information Select the name of the recipient you want to change from [Personal List] on the left of the phone book, and then click [Edit...]. The [Personal Information\\Personal List] dialog box appears, which is the same as that for adding the recipient, and you can change the entries. To delete a recipient, select the name of the recipient from [Personal List] on the left of the phone book, and then click [Delete]. At the same time, that recipient is deleted from the groups it belongs to. Reference If you have added pairs of names and fax numbers using [Register To Phone Book] when sending faxes, they are displayed in the [Simple Entry] folder of the phone book. The personal information of the destination registered to [Simple Entry] folder can also be edited. Changing group membership From [Personal List] on the left of the phone book, select the name of the recipient you want to change, and then select or clear the check boxes in the group list on the right. Reference If you drag the name of a recipient from [Personal List] on the left of the phone book to a group, you can add the recipient to the group. However, you cannot remove the recipient from the group by dragging. You can add up to 100 recipients to one group. bizhub 42/36 8-21 8.5 Using phone books 8 Changing a group name Select the group you want to change from [Group] on the left of the phone book, click the [Edit...] menu, and then select [Rename Group...]. Reference In the [Group Name] box, you can enter up to 40 characters. Creating a folder Select [Personal List] on the left of the phone book, and click [Add Folder...] to create a folder. You can also select [Add Folder...] in the [Edit] menu to create a folder. You can move a recipient from [Personal List] to the new folder by dragging the name to the folder. To change a folder, select one you want to change, and then click [Edit...]. To delete a folder, select one you want to delete, and then click [Delete]. Reference Alternatively, you can move a recipient to a folder by right-clicking on the name of the recipient, selecting [Copy] or [Cut], right-clicking in the destination folder, and selecting [Paste]. You can enter a folder name using up to 40 characters. You can create folders up to three hierarchy levels. Searching for personal information Clicking [Find...] on the right of the phone book displays the [Find] dialog box where you can specify search conditions. bizhub 42/36 8-22 8.6 8.6 Saving the fax driver settings 8 Saving the fax driver settings You can save the changed fax driver settings and recall them if necessary. 8.6.1 Saving the settings 1 Change the fax driver settings in the [FAX], [Basic] or [Layout] tab. 2 Click [Add...] next to the [Favorite Setting] box. 3 Configure the following items. Item Name Functions [Name] Enter the registration name of settings. In the [Name] box, you can enter up to 30 characters. [Icon] Select an icon. You can register settings without selecting an icon. [Sharing] Select this check box to share the setting file with other users or clear this check box to register it for private use. [Comment] Enter the detailed description of the setting file if necessary. You can enter a comment using up to 255 characters. 4 Click [OK]. The settings are added to the [Favorite Setting] list. % You can add up to 30 shared driver settings, and up to 20 private driver settings. % Only the administrator can select the [Sharing] check box. d Reference You can save (export) the settings in a file. For details, refer to page 8-25. bizhub 42/36 8-23 8.6 8.6.2 Saving the fax driver settings 8 Recalling settings Open the [Printing Preferences] page of the fax driver, and select the name of settings to be recalled from the [Favorite Setting] drop-down list. The settings are recalled and the fax driver settings are changed. 8.6.3 Editing settings You can edit the name or comment of settings, or select items for the settings to be recalled. 1 Click [Edit...] in [Favorite Setting] in the [Printing Preferences] page of the fax driver. 2 Select the name of settings you want to change from the list, and then configure items. % To delete them, click [Delete]. % To change the display order, select a name of the settings, and then move it to a desired position using [Up] or [Down]. 3 Click [Option...], select the check boxes for the functions to be recalled, and then click [OK]. 4 Click [OK]. Reference You cannot change the settings for the fax driver functions. bizhub 42/36 8-24 8.6 8.6.4 Saving the fax driver settings 8 Importing settings/Exporting settings You can save (export) the settings in a file or load (import) them from the file. This is useful when using the same settings on a different computer. 1 Click [Edit...] in [Favorite Setting] in the [Printing Preferences] page of the fax driver. 2 Select the name of settings to be exported from the list, and then click [Export...]. The dialog box for saving the setting file appears. 3 Locate the folder you want to save the file to, and then enter the file name. 4 Click [Save]. A setting file is created. The extension of the file is ".ksf". Reference To load the saved setting file in the Favorite Setting list, click [Import...], and then specify the file. bizhub 42/36 8-25 9 Convenient functions (G3/IFAX/PC-FAX) 9.1 9 Memory RX (G3/I-FAX) 9 Convenient functions (G3/I-FAX/PC-FAX) This section explains the convenient functions for fax transmission and reception. 9.1 Memory RX (G3/I-FAX) Received document can be stored to the SSD to be printed as necessary. Printed document is deleted from SSD. Document stored to the SSD can be checked on the Memory RX reception file list by selecting [Memory RX] on [Others] tab. Unnecessary document can also be deleted. % Press home screen ö [Fax] or FAX ö [Others] ö [Memory RX]. Item Description [Delete] Deletes a document that does not need to be printed. [Print] Print the specified document. After the specified document has been printed, data is deleted automatically. Reference To use Memory RX, [Admin Settings] ö [Fax Settings] ö [Memory RX] ö [Memory RX] must be set to [ON]. The password to open the list can also be set. When the Internet Fax is received, and the received data is not supported, it is discarded and not printed. For details, refer to page 7-5. The document stored in SSD can also be used from PageScope Web Connection. For details, refer to page 12-11. This function cannot be used together with PC-FAX reception, fax forwarding or night reception. d Reference For details on the Memory RX, refer to the [User's Guide Administrator Operations]. bizhub 42/36 9-2 9.2 9.2 Fax forwarding (G3/I-FAX) 9 Fax forwarding (G3/I-FAX) Received documents can be forwarded to the pre-set destination (fax (G3) or E-mail). The following shows the available functions. This machine can be configured so that it forwards the document and prints the same document. Reference These functions can be specified in [Admin Settings] ö [Fax Settings] ö [Forward TX Settings]. For details, refer to the [User's Guide Administrator Operations]. When the Internet Fax is received, and the received data is not supported, it is discarded and not printed. For details, refer to page 7-5. If a document with a resolution of 300 e 300 dpi is received as an Internet Fax, it can not be forwarded to a fax (G3) destination. In this case, this machine prints the document. This function cannot be used together with PC-FAX reception, memory reception or night reception. bizhub 42/36 9-3 9.3 9.3 Night reception (G3/I-FAX) 9 Night reception (G3/I-FAX) Night reception is the function for prohibiting printing of received documents during the specified night times. Documents received during the time that printing is prohibited are all printed when the machine is finally able to print. Reference These functions can be specified in [Admin Settings] ö [Fax Settings] ö [Nighttime RX Settings]. For details, refer to the [User's Guide Administrator Operations]. This function cannot be used together with PC-FAX reception, memory reception or fax forwarding. bizhub 42/36 9-4 9.4 9.4 Closed network reception (G3) 9 Closed network reception (G3) Data can be transmitted to the specified receiver with a password. The passwords set to the sender and the receiver are cross checked to conduct transmission only when both passwords match. Reference These functions can be specified in [Admin Settings] ö [Fax Settings] ö [Closed Network RX Password]. For details, refer to the [User's Guide Administrator Operations]. To use the closed network reception function, the sender must have the password transmission function. bizhub 42/36 9-5 9.5 9.5 Confidential transmission (G3/PC-FAX) 9 Confidential transmission (G3/PC-FAX) A function to transmit an original between you and specific persons using the Confidential User Box. Sending an original to a Confidential User Box of the recipient machine is referred to as confidential transmission. This function is available only if the recipient's machine is capable of handling F-code. 1 2 3 1. Send 2. Confidential user box 3. Receive Sending by confidential transmission To send a fax by confidential transmission, enter the box number of the destination Confidential RX User Box and password. For details on confidential transmission, refer to page 6-23. bizhub 42/36 9-6 9.6 9.6 Relay distribution (G3) 9 Relay distribution (G3) A function to send fax via a relay distribution station. When a document is sent by fax, it is saved in a relay distribution station and sent to the destination afterwards. When there are multiple broadcast destinations at distant places, by grouping the broadcast destinations to the relay station for each region, the entire amount of the communication charges can be reduced by doing the relay transmission from the relaying station. 1 2 3 4 5 1. Relay instruction station 2. Long-distance call 3. Relay distribution station 4. Local call 5. Relay distribution destination - The fax machine that requests a relay transmission and sends a document is referred to as "relay instruction station". The fax machine that receives fax data from the relay instruction station and relays it to the destination is referred to as "relay distribution station". This function is available only if the relay distribution station's machine is capable of handling F-code. Sending by requests a relay transmission To send a fax by relay transmission, enter the box number of the destination Relay Distribution User Box and password. For details on relay transmission, refer to page 6-23. bizhub 42/36 9-7 9.7 9.7 PC-FAX reception (PC-FAX) 9 PC-FAX reception (PC-FAX) Received document (TIFF format) can be stored to the SSD to be printed as necessary. Printed document is deleted from SSD. The received document can be printed on this machine while storing to the SSD. Document stored to the SSD can be checked on the Memory RX reception file list by selecting [Memory RX] on [Others] tab. Unnecessary document can also be deleted. % Press home screen ö [Fax] or FAX ö [Others] ö [Memory RX]. Item Description [Delete] Deletes a document that does not need to be printed. [Print] Print the specified document. After the specified document has been printed, data is deleted automatically. Reference To use PC-FAX reception, [Admin Settings] ö [Fax Settings] ö [PC-Fax RX Settings] ö [PC-Fax RX Setting] must be set to [ON]. When the Internet Fax is received, and the received data is not supported, it is discarded and not printed. For details, refer to page 7-5. The document stored in SSD can also be used from PageScope Web Connection. For details, refer to page 12-11. This function cannot be used together with memory reception, fax forwarding or night reception. d Reference For details on the PC-Fax RX Settings, refer to the [User's Guide Administrator Operations]. bizhub 42/36 9-8 10 Description of reports and lists 10.1 10 Types of reports and lists 10 Description of reports and lists This section explains how to print various reports and lists and provides descriptions. 10.1 Types of reports and lists Reports and lists printed with this machine are as follows. 10.1.1 Reports There are reports that are printed automatically, reports for which printing method can be specified, and reports that are printed upon requests. 10.1.2 Report name Description [Communication Report] (G3/I-FAX/PC-FAX) This report contains the transmission and reception log. The report can contain up to 100 records in total, and in separate pages for transmission log and reception log. The Communication Report is printed automatically, allowing you to print manually. [TX Result Report] (G3/I-FAX/PC-FAX) The result of transmission is printed automatically. Select the print timing from Always, If TX Fails, or No in [Admin Settings] ö [Fax Settings] ö [Fax Report] ö [TX Result Report]. [Broadcast Result Report] (G3/I-FAX/PC-FAX) This report is printed automatically upon completion of a sequential broadcast transmission if [Admin Settings] ö [Fax Settings] ö [Fax Report] ö [Broadcast Report] is set to [ON]. [Reservation TX Report] (G3/PC-FAX) This report is printed automatically when a transmission is reserved if [Admin Settings] ö [Fax Settings] ö [Fax Report] ö [TX Reserve] is set to [ON]. [Broadcast Reservation Report] (G3/PC-FAX) This report is printed automatically when a sequential broadcast transmission is reserved if [Admin Settings] ö [Fax Settings] ö [Fax Report] ö [TX Reserve] is set to [ON]. [Internet Fax Rx Error Report] (I-FAX) This report is printed when an error occurs during reception of Internet Fax if [Admin Settings] ö [Fax Settings] ö [Fax Report] ö [I-Fax RX Error Report] is set to [ON]. [PC-Fax TX Error Report] (PC-FAX) This report is printed automatically when an error occurs during PC-Fax transmission if [Admin Settings] ö [Fax Settings] ö [Fax Report] ö [PC-Fax TX Error Report] is set to [ON]. Lists To print a list, instruct the machine to print as needed. bizhub 42/36 List name Description [Speed Address List] The details of the address book entries can be printed. [Group Address List] The details of the group destination entries can be printed. [Program List] The details of the program destination entries can be printed. [Fax Set UP Information List] The details of the fax setting in the Utility mode can be printed. 10-2 10.2 Common reports 10.2 Common reports 10.2.1 [Communication Report] 10 This report contains the transmission and reception log. The report can contain up to 100 records in total, and in separate pages for transmission log and reception log. The Communication Report is printed automatically. Also, it can be printed manually. For details on how to print, refer to the [User's Guide Administrator Operations]. Printing interval can be selected from [Every 100 comm.], [Every Day], [100/Daily], [No] in [Admin Settings] ö [Fax Settings] ö [Fax Report] ö [Activity Report] ö [Output Settings]. If you have specified the output timing of activity reports to [Every Day] or [100/Daily], specify the report output times accordingly. Print sample bizhub 42/36 10-3 10.2 Common reports 10 Information included in the list bizhub 42/36 Item Description [No.] Serial numbers assigned to transmission and receptions respectively. [Destination] One of the followings is printed. This column is left blank if no information is available. TX Result: Registered name of the address book destination or program destination, fax number of the destination or the E-mail address RX Result: The fax number of the destination or the E-mail address [Start Time] The starting time of the communication. [Time] The duration of the communication. [Prints] The number of transmitted/received document pages. For memory transmission, the number of pages transmitted successfully and the total number of pages are printed as a factional number. [Result] [OK]: Printed if the communication is complete successfully. [S-OK]: Printed if the communication is interrupted. [Busy]: Printed if the recipient's line is busy and the communication failed. [No Ans]: Printed if no response is returned from the recipient. [Cont]: Printed if a transmission error has occurred and the job is put in a queue for retransmission (error page redial). [LOVR]: Printed if the length of document page to be received exceeds the limit. (Internet Fax) [POVR]: The upper limit of received pages is exceeded. This message is printed if the number of document pages to be received exceeds 999. (Internet Fax) [SOVER]: Printed if the broadcasting exceeds the limited number. (PC-FAX) [M-Full]: Printed if a fax could not be received because the memory was full. [FIL-ER]: File error. Printed if the machine does not support the received file format. (Internet Fax) [DC-ER]: Decoding error. Printed if decoding error occurs in the received file. (Internet Fax) [NG]: Printed if a communication error occurs. [IL-PJL]: PJL error. Printed if there is an error on received PJL command. (PC-FAX) [LGN-ER]: Login error. Printed if the document is sent/received by a wrong user name or a wrong password. (PC-FAX) [---]: Printed if the document is sent to the server. (Internet Fax) [Note] One of the followings is printed. [TMR]: Timer TX [PC]:PC-FAX [POL]: Polling [Call]: Manual transmission [FWD]: Forward [Fcode]:F-Code specified [BUL]: Bulletin board [I-Fax]: Internet Fax [E-mail]: E-mail 10-4 10.2 10.2.2 Common reports 10 [TX Result Report] The result of transmission is printed automatically. Select the print timing from Always, If TX Fails, or No in [Admin Settings] ö [Fax Settings] ö [Fax Report] ö [TX Result Report]. 10.2.3 [Broadcast Result Report] Printed automatically when a sequential broadcast transmission is completed. You can enable or disable this report to be printed in [Admin Settings] ö [Fax Settings] ö [Fax Report] ö [Broadcast Report]. In addition, you can specify the printing mode (All Dest./Mode Once) in [Broadcast Result Report]. bizhub 42/36 10-5 10.3 Report printed for fax (G3)/PC-FAX 10.3 Report printed for fax (G3)/PC-FAX 10.3.1 [Reservation TX Report] 10 Printed automatically when a timer transmission is specified. You can enable or disable this report to be printed in [Admin Settings] ö [Fax Settings] ö [Fax Report] ö [TX Reserve]. 10.3.2 [Broadcast Reservation Report] Printed automatically when a sequential broadcast transmission is reserved. You can enable or disable this report to be printed in [Admin Settings] ö [Fax Settings] ö [Fax Report] ö [TX Reserve]. bizhub 42/36 10-6 10.4 Report printed for Internet Fax 10.4 Report printed for Internet Fax 10.4.1 [Internet Fax Rx Error Report] 10 Printed automatically when the reception of Internet Fax fails. You can enable or disable this report to be printed in [Admin Settings] ö [Fax Settings] ö [Fax Report] ö [IFax RX Error Report]. bizhub 42/36 10-7 10.5 Report printed for PC-FAX 10.5 Report printed for PC-FAX 10.5.1 [PC-Fax TX Error Report] 10 Printed automatically when an error occurs in PC-FAX transmission. You can enable or disable this report to be printed in [Admin Settings] ö [Fax Settings] ö [Fax Report] ö [PC-Fax TX Error Report]. bizhub 42/36 10-8 10.6 Common lists 10.6 Common lists 10.6.1 [Speed Address List] 10 The list of the address book entries can be printed. For details on how to print, refer to the [User's Guide Administrator Operations]. Print sample Information included in the list Information included in the list varies depending on the type of address book. Fax Item Description [No.] Address book registration number. [Index] Registered index characters. [Name] Registered destination name. [Fax number] Registered fax number. I-Fax bizhub 42/36 Item Description [No.] Address book registration number. [Index] Registered index characters. [Name] Registered destination name. [E-mail] Registered Internet Fax address. 10-9 10.6 10.6.2 Common lists 10 [Group Address List] Prints the list of the registered group destinations. For details on how to print, refer to the [User's Guide Administrator Operations]. Print sample Information included in the list bizhub 42/36 Item Description [No.] Group destination number. [Name] Registered group name. [Speed Dial No.] Address book registration number registered for the group destination. [Number] The number of address book registration registered for the group destination. 10-10 10.6 10.6.3 Common lists 10 [Program List] Prints the list of the registered program destinations. For details on how to print, refer to the [User's Guide Administrator Operations]. Print sample Information included in the list bizhub 42/36 Item Description [No.] Program destination number. [Name] Registered program name. [Address Book] Type of address book destination and address book destination No. or destination directly entered. 10-11 10.6 10.6.4 Common lists 10 [Fax Set UP Information List] Print the fax settings list of this machine. For details on how to print, refer to the [User's Guide Administrator Operations]. bizhub 42/36 10-12 10.6 Common lists bizhub 42/36 10 10-13 11 User Mode Settings 11.1 11 [Address Registration] 11 User Mode Settings The following describes the fax-related functions that can be configured in Utility Settings (user mode). 11.1 [Address Registration] Up to 2000 destinations can be registered with the address book. Reference If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Registering and Changing Addr.] is set to [Restrict], a destination cannot be registered from the Control Panel and the user mode of PageScope Web Connection. Internet Fax destinations can be registered only from PageScope Web Connection. For details on address book registration, refer to page 12-13. Group destinations are registered from PageScope Web Connection. For details on group destination registration, refer to page 12-15. 11.1.1 Fax Register fax destinations. To register a new destination, press [New]. % Press Utility/Counter ö [Address Registration] ö [Fax] ö [New]. 1/2 page 2/2 page bizhub 42/36 11-2 11.1 [Address Registration] 11 Item Description [Name] Enter the name to be registered in the address book using up to 72 characters. [Fax number] Enter the fax number for the destination up to 38 digits. • [Tone]: Press to send push-button tones when pulse dialing is being used. [T] appears in the screen. • [Pause]: Press to insert a pause when dialing. [P] appears in the screen. • [-]: Press to insert a dash as a separator symbol while dialing. This has no effect on the dialing. • When the PBX connection is enabled and a call is made from the internal line to the outside line, press [Pause] after the outside line access number such as "0" so that dialing is made more surely. • When the PBX connection is enabled, [Outside] is displayed on the screen. When you select it, an [E] is displayed. • If [Admin Settings] ö [Fax Settings] ö [Fax Function Settings] ö [Confirm Addr (Register)] is set to [ON], a screen for entering the fax number again appears after you press [OK]. Enter the fax number and then press [OK]. d Reference For details on the Confirm Address function, refer to the [User's Guide Administrator Operations]. [Favorites] For frequently used destinations, set to [ON]. This displays the destination in the [Favorites] list, allowing it to be found more easily. [Index] Select the index. [Line Settings] Configure the line that is used to send faxes. [ECM OFF] Error Correction Mode (ECM) is cancelled to shorten the transmission time. ECM is an error correction mode defined by ITU-T (International Telecommunication Union - Telecommunication Standardization Sector). Fax machines equipped with the ECM feature communicate with each other, confirming that the data sent is free of errors. [V34 OFF] V34 is a communication mode used for super G3 fax communication. When the remote machine or this machine is connected to a telephone line via PBX, however, you may not establish a communication in the super G3 mode depending on telephone line conditions. In this case, it is recommended that you turn V34 off to send data. After sending has been completed, this machine automatically returns to the V34 mode. [Check Dest. & Send] The specified fax number is compared with the remote fax number (CSI) and data is sent only when those fax numbers match. If they do not match, the communication will fail; therefore preventing a sending error. • To check the destination and send, the fax number of the recipient's fax machine must be registered with the recipient's fax machine. Reference To check a registered destination, select its registered name, and then press [Mode Check]. To delete a registered destination, select its registered name, and then press [Mode Check] ö [Delete]. bizhub 42/36 11-3 11.1 11.1.2 [Address Registration] 11 Program destination The frequently used fax settings and corresponding destination can be registered as a set in a program destination. If these are registered as program destinations, you can call a registered set of the destination and its Scan, Original, and Communication Setting by simply pressing the Mode Memory. Reference A maximum of 400 program destinations can be registered. If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Registering and Changing Addr.] is set to [Restrict], a destination cannot be registered from the Control Panel and the user mode of PageScope Web Connection. Registering program destinations 1 Press [Fax] in the home screen or the Fax on the Control Panel, and then configure settings for the items which you wish to register as a program. 2 Press the Mode Memory. 3 Press [Register]. The program registration screen appears. bizhub 42/36 Item Description [Name] Enter the program name using up to 72 characters. [Dest.] Allows you to select one destination. Select a destination from address book. 11-4 11.1 [Address Registration] 11 Details Press this button to check the contents of a registered program. After checking them, press [Close]. Delete Press this button to delete a registered program. To delete, press [Yes]. bizhub 42/36 11-5 11.2 [User Settings] 11 11.2 [User Settings] 11.2.1 Machine Settings - Fax Default Tab Configure the default tab of fax screen (Default: Favorites). % 11.2.2 Press Utility/Counter ö [User Settings] ö [Machine Settings] ö [Fax Default Tab]. Fax Settings % bizhub 42/36 Press Utility/Counter ö [User Settings] ö [Fax Settings]. Item Description [Remote RX Enabled] Select whether or not the remote reception function is used (Default: OFF). [Remote RX No.] Type in the remote reception number (2 digits) for performing remote reception. [Default Fax Settings] Configure the default settings (settings selected when Reset is pressed) for the fax function (Default: Factory Default). [Display Fax Activity] [Fax TX] Specify whether or not to display a message indicating data being sent (Default: OFF). [Fax RX] Specify whether or not to display a message indicating data being received (Default: OFF). 11-6 12 PageScope Web Connection 12.1 12 Using PageScope Web Connection 12 PageScope Web Connection This chapter explains functions of a device management utility PageScope Web Connection. 12.1 Using PageScope Web Connection PageScope Web Connection is a device control utility provided by the HTTP server built in the printer controller. Using a Web browser on a computer connected to the network, you can change machine settings and check the status of the machine. Using this utility, you can configure some settings, which are to be handled in the Control Panel of this machine, through your computer, and also smoothly enter characters. 12.1.1 12.1.2 Operating environment Network Ethernet (TCP/IP) Applications on computer Web browser: • Microsoft Internet Explorer Ver. 6 or later (JavaScript and Cookies enabled) • Mozilla Firefox 3.6 or later (JavaScript and Cookies enabled) • Mozilla Firefox 3.6 or later (JavaScript and Cookies enabled) • Mozilla Firefox 3.6 or later (JavaScript and Cookies enabled) Accessing PageScope Web Connection 0 0 0 Start the Web browser to access PageScope Web Connection. If User Authentication is enabled, enter the user name and password. For details, refer to page 12-5. For details on setting the IP address of this machine, refer to the [User's Guide Administrator Operations]. 1 Start the Web browser. 2 Enter the IP address of the machine in the URL field, and then press the Enter key on the computer keyboard. http:/// Example: When the IP address of this machine is 192.168.1.20: http://192.168.1.20/ When IPv6 is set to enable while a browser other than Internet Explorer 6 is used: Enter the IPv6 address enclosed in brackets [ ] to access PageScope Web Connection. – http://[IPv6 address of this machine]/ Example: When the IPv6 address of this machine is fe80::220:6bff:fe10:2f16: http://[fe80::220:6bff:fe10:2f16]/ If IPv6 is set to enable while Internet Explorer is used, add "fe80::220:6bff:fe10:2f IPv6_MFP_1" to the hosts file in advance, and specify the address with the host name. The login page appears. bizhub 42/36 12-2 12.1 12.1.3 Using PageScope Web Connection 12 Web browser cache The Web browser has the cache function; therefore, the latest information may not be shown in the page displayed using PageScope Web Connection. Using the cache function may result in an operation failure. When using PageScope Web Connection, disable the cache function on the Web browser. Reference Some Web browser versions may provide different menus and item names. For details, refer to the Help for the Web browser. For Internet Explorer 1 Select [Internet Options] in the [Tools] menu. 2 In the [General] tab, select [Temporary Internet files] - [Settings]. 3 Select [Every visit to the page], and click [OK]. 4 Click [OK]. For Mozilla Firefox 1 Select [Options] in the [Tools] menu. 2 Select [Privacy], and select the [Clear history when Firefox closes] check box. 3 Click [Settings], and select the [Cache] check box under [Settings for Clearing History], and then click [OK]. 4 Click [OK]. bizhub 42/36 12-3 12.2 Logging in and logging out 12.2 Logging in and logging out 12.2.1 Login 12 PageScope Web Connection provides the user or administrator mode depending on how to log in. Reference As many as 8 sessions (users and administrators) can log on to PageScope Web Connection at the same time. These can be logged on as Public User, Registered User or Administrator. The login page that appears differs depending on whether Authentication is enabled in this machine. Display Language The language used in the PageScope Web Connection screens is specified from the machine's Control Panel. In addition, the language can be selected from the [Language] drop-down list in PageScope Web Connection. Reference Though the selection of language is changed in the [Language] drop-down list, the language displayed on the Control Panel remains the same. Logging in as a public user If user authentication is not enabled on the machine, or a user except the registered user is logging in, you will be logging in as a public user. In the login page, select [Public User], and click [Log in]. bizhub 42/36 12-4 12.2 Logging in and logging out 12 Logging in as a registered user Specify the user name and the user password to log in when User Authentication is enabled in this machine. % In the login page, enter the user name and the user password, and click [Log in]. Reference If Account Track is enabled, also enter the account name and account password. If External Server Authentication is enabled, select an external authentication server. Logging in to the administrator mode To configure the system, security, print or network setting, log in to the administrator mode. d Reference For details on how to log in the Administrator mode, refer to the [User's Guide Administrator Operations]. 12.2.2 Logout Click [Log out] at the upper right of the window to the login page. Reference If timeout occurred because no operation was performed for the specified period during login or if authentication setting was changed while logging in to the user mode, you will automatically log out of the mode. bizhub 42/36 12-5 12.3 12.3 Page Configuration 12 Page Configuration The page that appears after logging in to PageScope Web Connection is configured as shown below. The following shows an example of the page displayed when the Summary of the Device Information in the System tab. Reference The contents of the PageScope Web Connection pages vary depending on the options installed in this machine or the settings of this machine. 3 4 1 5 2 6 7 8 9 bizhub 42/36 No. Item Description 1 KONICA MINOLTA logo Click this logo to jump to the Konica Minolta Web site at the following URL. http://konicaminolta.com/ 2 PageScope Web Connection logo Click this logo to display the version information of PageScope Web Connection. 3 Login user name Displays the current login mode icon and user name (public, administrator, registered user, or account). 4 Status display Displays the status of the printer and scanner sections of this machine with icons and messages. 5 [Log out] Click this button to log out the current mode and log in again. 6 Refresh Click this icon to refresh the information displayed in the page. 7 Main topic Select the category of the item to be displayed. The items displayed in user mode are different from those in administrator mode. 8 Menu Displays information and setting for the selected icon. The menu that appears in this area varies depending on which icon was selected. 9 Information and settings Displays the details of the item selected in the menu. 12-6 12.4 12.4 Current Status 12 Current Status The current status of the machine is displayed at the top of all PageScope Web Connection windows. The icon displays the type of status being displayed. Icon bizhub 42/36 Status Description Ready The machine is online and either ready to be operated or already operating. Warning Caution is required, but scanning or printing can continue. Error Caution is required before the next scanning or printing job can be performed. Fatal The machine must be restarted. If the error is not corrected after the machine has been restarted, the machine must be repaired. 12-7 12.5 12.5 User Mode Overview 12 User Mode Overview After logging in to PageScope Web Connection in the user mode, the following functions can be checked or specified. 12.5.1 System Item [Device Information] [Summary] Enables you to check the machine's configuration and the options installed in the machine. [Paper Source] Enables you to check the paper trays installed in the machine and the information of paper being used. [Output Tray] Enables you to check the exit tray installed in the machine and its state. [Storage] Enables you to check the state of Hard Disk installed in the machine. [Interface Information] Enables you to check the network information set in the machine. [Consumables] Enables you to check the information on the consumables being used in the machine. [Total Counter] Enables you to check the number of pages that have been printed in this machine according to function. [Sheets Printed by Paper Size] Enables you to check the number of pages that have been printed in the machine according to paper size. [Sheets Printed by Paper Type] Enables you to check the number of pages that have been printed in the machine according to paper type. [Online Assistance] [Online Assistance] Enables you to check the online assistance about this product. Configuring some settings is not available in the user mode. For details on each setting item, refer to the [User's Guide Administrator Operations]. [Authentication] [User Password Change] Changes the password of the login user. Public users cannot use this function. [Registration Information] Enables you to check the registration details on the users currently logging in. [Counter] bizhub 42/36 Description 12-8 12.5 12.5.2 User Mode Overview 12 Job Item [Current Jobs] Description [Print] [Send] Enables you to check the jobs being processed in the machine. [Receive] [Save] [Job History] [Print] [Send] Enables you to check the jobs that have been processed in the machine. [Receive] [Save] [Communication List] [Scan] [Fax TX] Enables you to check the list of communication that has been processed in the machine. [Fax RX] bizhub 42/36 12-9 12.5 12.5.3 User Mode Overview 12 Print Item [Default Settings] Description [General Settings] [Paper Source Settings] [Tray Mapping Settings] Enables you to check the various settings for printing functions. Configuring some settings is not available in the user mode. For details on each setting item, refer to the [User's Guide Administrator Operations]. [PCL Settings] [PostScript Settings] [XPS Settings] [Font/Form] bizhub 42/36 [PCL Font] Enables you to check the PCL fonts installed in the machine. [PostScript Font] Enables you to check the PostScript fonts installed in the machine. [Form Overlay] Enables you to check the form overlay installed in the machine. [Report Types] [Report Types] Specify settings for printing the various reports. [Direct Print] [Direct Print] Specify a file saved in the computer to print it using this machine. The following file formats can be printed using direct printing: PDF, TIFF, JPEG, and XPS. A colored original is converted to black and white for printing even if Direct Print is specified. 12-10 12.5 12.5.4 User Mode Overview 12 Storage Item Description [Scan to HDD] Enables you to manage the scanned data stored in the Hard Disk. [PC-Fax] Enables you to manage the data of PC-Fax reception and memory reception that is stored in the machine. [Scan to HDD] Item Description [No.] Displays the registration number for the user. [User Name] Displays the registered user name. [View] [Search for Number] Select the range of user registration numbers to display users in the selected range. [Thumbnail] Displays the image of the first page of the stored file. Clicking the image displays the file information. [File Name] Displays the name of the stored file. Clicking the file name displays the file information. [Copy] Click to download the stored file. [Delete] Click to delete the stored file from the machine's Hard Disk. Reference You can also download or delete stored files from the file information screen. [PC-Fax] Item Description [Search for Number] Select the range of registration numbers to be displayed. [Thumbnail] Displays the image of the first page of the stored file. Clicking the image displays the file information. [File Name] Displays the name of the stored file. Clicking the file name displays the file information. [Copy] Click to download the stored file. [Print] Click to print the stored file. After the file is printed, it is deleted from the machine. [Delete] Click to delete the stored file. Reference If a password for reception is specified, a screen that prompts you to enter the password is displayed. You can also download, print or delete stored files from the file information screen. bizhub 42/36 12-11 12.5 12.5.5 User Mode Overview 12 Address Reference If [Admin Settings] ö [Security Settings] ö [Security Details] ö [Registering and Changing Addr.] is set to [Restrict] in the Control Panel, the Address tab is not displayed. bizhub 42/36 Item Description [Address Book] Enables you to check the address book registered in this machine or to register and change an address. Up to 2000 destinations can be registered with an address book. [Group] Enables you to check the group destination registered in this machine or to register and change the destination. [Program] Enables you to check the program destination registered in this machine or to register and change the destination. [Subject] Enables you to register or change up to 10 subjects when sending E-mails. [Text] Enables you to register or change up to 10 body messages when sending E-mails. 12-12 12.5 User Mode Overview 12 [Address Book] bizhub 42/36 Item Description [New Registration] Add new destinations to the address book. [Search by Number] Select a range of registration numbers to display the list of destinations in the selected range. [Search from Index] Select an index to display the list of addresses with the selected index. [No.] Displays the registration number. [Function] Displays the registered functions. [Name] Displays the registered name. [Edit] Click this button to edit the registered address. The available items are the same as those for registration. [Delete] Delete an address from the address book. 12-13 12.5 User Mode Overview 12 [New Registration] ö [Fax] Item Description [No.] Specify the registration number of the destination. [Name] Enter the destination name (up to 72 characters). [Index] Select the index character used when searching for the destination. It is convenient to select the [Main] check box for a frequently used destination. [Destination] Enter the fax number of the destination (up to 38 characters). [Communication Setting] Specify the communication settings. Select whether or not to enable each of [V34 Off], [ECM Off] or [Check Destination]. [New Registration] ö [I-Fax] bizhub 42/36 Item Description [No.] Specify the registration number of the destination. [Name] Enter the destination name (up to 72 characters). [Index] Select the index character used when searching for the destination. It is convenient to select the [Main] check box for a frequently used destination. [E-mail Address] Enter the E-mail address of the destination (up to 320 characters). 12-14 12.5 User Mode Overview 12 [Group] Allows to register one or more destinations as a group. Up to 100 groups can be registered for Fax/Scan function. Up to 500 destinations can be registered in one group destination. Item Description [New Registration] Click this button to register a new group. [Search by Number] Select a range of group registration numbers to display the list of destinations in the selected range. [No.] Displays the registration number. [Function] Displays the registered functions. [Name] Displays the registered name. [Edit] Click this button to edit the registered group. The available items are the same as those for registration. [Delete] Click this button to delete the group. [New Registration] ö [Fax] Item Description [Name] Enter the group destination name (up to 72 characters). [Destination] [Destinations list] bizhub 42/36 [Search by Number] Select a range of registration numbers to display the list of destinations in the selected range. [Search from Index] Select an index to display the list of destinations with the selected index. [Search from Function] Select a function to display the list of destinations with the selected function. Select the check boxes for the destinations to be added to the group, and then click [Apply]. 12-15 12.5 User Mode Overview 12 [Program] Allows to register a program destination or edit an existing one. You can incorporate destination information, communication information, and original information when registering a program destination. bizhub 42/36 Item Description [Search by Number] Select a range of registration numbers to display the list of program destinations in the selected range. [No.] Displays the registration number. [Function] Displays the registered functions. [Name] Displays the registered name. [Edit] Click to register or edit a program destination. If no program destinations have been registered when this button is clicked, the [New Registration] page appears. Select the communication method for the program destination to be registered. For details, refer to page 12-17. If a program destination has already been registered when this button is clicked, the [Program] page appears. The settings for the registered program destination can be edited. For details, refer to page 12-18. [Delete] Delete the program destination. 12-16 12.5 User Mode Overview 12 Program (New Registration) Item Description [Program (Fax)] Registers program destinations used for fax transmission. The items of destination settings are same as those for the registration in address book. For details, refer to page 12-13. Specify detailed settings for the program destination after registering the destinations. [Program (I-Fax)] Registers program destinations used for I-fax transmission. The items of destination settings are same as those for the registration in address book. For details, refer to page 12-13. Specify detailed settings for the program destination after registering the destinations. [Program (Address Book)] Registers program destinations using the data of address book. [No.] Displays the registration number of program destination. [Name] Type in the program destination name. [Search by Number] Select a range of registration numbers to display the list of destinations in the selected range. [Search from Index] Select an index to display the list of addresses with the selected index. [Search from Function] Select a function to display the list of addresses with the selected function. [Destinations list] Select the radio button of the destination you wish to add, and click [Apply] to register the destination in the program. [Program (Group)] [Apply] bizhub 42/36 Registers program destinations using data registered in a group. [No.] Displays the registration number of program destination. [Name] Type in the program destination name. [Search by Number] Select a range of registration numbers to display the list of destinations in the selected range. [Group list] Select the radio button of the group you wish to add, and click [Apply] to register the group in the program. Click to display the [Program] page, and then specify detailed settings for the program destination. For details, refer to page 12-18. 12-17 12.5 User Mode Overview 12 Program (Edit) [Fax] Item Description [Destination Settings] Displays detailed information for the destination. Click [Edit] to edit destination information. [Resolution] Select the resolution used for scanning the original. [Simplex/Duplex] Select whether to scan one side or both sides of the original. You can scan one side of the first page of the original, and then scan both sides of the remaining pages. [Original Type] Select the original type, such as text or photo. [Separate Scan] Select whether to divide the originals to scan. [Density] Select the density. [Background Removal] Adjust the density of the background. [Sharpness] Adjust the sharpness. [Scan Size] Select the paper size of the original. If you select [Standard Size], select the size. If you select [Custom Size], specify the height and width. [2-Sided Binding Direction] Select the binding position of the original. [Special Original] If the original being sent is a long original, select whichever is relevant. [Timer TX] Select whether or not to perform timer transmission. To perform timer transmission, enter the send time. [Password TX] Select whether or not to perform password transmission. To perform password transmission, enter the password. [F-Code] Select whether or not to use the F-code for transmission. To use this function, enter the SUB address and password. [I-Fax] bizhub 42/36 Item Description [Destination Settings] Displays detailed information for the destination. Click [Edit] to edit destination information. [Simplex/Duplex] Select whether to scan one side or both sides of the original. You can scan one side of the first page of the original, and then scan both sides of the remaining pages. [Original Type] Select the original type, such as text or photo. [Separate Scan] Select whether to divide the originals to scan. [Density] Select the density. [Background Removal] Adjust the density of the background. [Sharpness] Adjust the sharpness. [Scan Size] Select the paper size of the original. If you select [Standard Size], select the size. If you select [Custom Size], specify the height and width. [2-Sided Binding Direction] Select the binding position of the original. [Special Original] If the original being sent is a long original, select whichever is relevant. 12-18 12.5 User Mode Overview 12 [Address Book] Item Description [Destination Settings] Displays detailed information for the destination. Click [Edit] to edit destination information. [Resolution] Select the resolution used for scanning the original. [Simplex/Duplex] Select whether to scan one side or both sides of the original. You can scan one side of the first page of the original, and then scan both sides of the remaining pages. [Original Type] Select the original type, such as text or photo. [Separate Scan] Select whether to divide the originals to scan. [Density] Select the density. [Background Removal] Adjust the density of the background. [Sharpness] Adjust the sharpness. [Scan Size] Select the paper size of the original. If you select [Standard Size], select the size. If you select [Custom Size], specify the height and width. [2-Sided Binding Direction] Select the binding position of the original. [Special Original] If the original being sent is a long original, select whichever is relevant. [Timer TX] Select whether or not to perform timer transmission. To perform timer transmission, enter the send time. [Password TX] Select whether or not to perform password transmission. To perform password transmission, enter the password. [F-Code] Select whether or not to use the F-code for transmission. To use this function, enter the SUB address and password. [Group] bizhub 42/36 Item Description [Destination Settings] Displays detailed information for the destination. Click [Edit] to edit destination information. [Resolution] Select the resolution used for scanning the original. [Simplex/Duplex] Select whether to scan one side or both sides of the original. You can scan one side of the first page of the original, and then scan both sides of the remaining pages. [Original Type] Select the original type, such as text or photo. [Separate Scan] Select whether to divide the originals to scan. [Density] Select the density. [Background Removal] Adjust the density of the background. [Sharpness] Adjust the sharpness. [Scan Size] Select the paper size of the original. If you select [Standard Size], select the size. If you select [Custom Size], specify the height and width. [2-Sided Binding Direction] Select the binding position of the original. [Special Original] If the original being sent is a long original, select whichever is relevant. [Timer TX] Select whether or not to perform timer transmission. To perform timer transmission, enter the send time. [Password TX] Select whether or not to perform password transmission. To perform password transmission, enter the password. [F-Code] Select whether or not to use the F-code for transmission. To use this function, enter the SUB address and password. 12-19 12.5 User Mode Overview 12 [Subject] Allows to register the subject used for sending E-mail messages or Internet Faxes. Item Description [No.] Displays the registration number. [E-mail Default] Select the E-mail subject to be used as the default. [Subject] Displays the name of the E-mail subject. [Edit] [Delete] bizhub 42/36 [No.] Displays the registration number. [Subject] Register the subject of the E-mail message (up to 64 bytes). Click to delete the E-mail subject. 12-20 12.5 User Mode Overview 12 [Text] Allows to register the body text used for sending E-mail messages or Internet Faxes. Item Description [No.] Displays the registration number. [E-mail Default] Select the E-mail body text to be used as the default. [Text] Displays the name of the E-mail body text. [Edit] [Delete] bizhub 42/36 [No.] Displays the registration number. [Text] Register the body text of the E-mail message (up to 256 characters). Click to delete the E-mail body text. 12-21 12.6 12.6 Administrator mode 12 Administrator mode d Reference For details on the Administrator mode, refer to the [User's Guide Administrator Operations]. bizhub 42/36 12-22 13 Troubleshooting for fax problems 13.1 13 Cannot send faxes 13 Troubleshooting for fax problems This chapter provides solutions for some problems you encounter while using fax functions. If you encounter a problem which is not listed in this chapter or difficult to solve, please contact your service representative. 13.1 Cannot send faxes When a fax cannot be sent, try to correct problems by referring to the table below. If the fax still cannot be sent properly even after attempting to correct the problem, please contact your service representative. d Reference If you are unable to send a fax, the TX Result Report is output. For details, refer to page 10-5. (When printing the TX Result Report is enabled) For details on error messages, Refer to page 13-8. For problems such as jamming of originals, paper jams, poor image quality or exhausted toner, refer to the [User's Guide Copy Operations] 13.1.1 Fax (G3) bizhub 42/36 Problem Cause Remedy The document is not scanned. Is the document is too thick, too thin or too small? Use the Original Glass to send the fax. The document is scanned at an angle. Are the document guides fit the width of the document? Slide the document guides to fit the width of the document. The fax received by the recipient is blurry. Is the document correctly positioned? Position the document correctly. Is the Original Glass dirty? Clean the Original Glass. Is the text in the document written too faint? Adjust the density when scanning the original. Is the telephone line correctly connected? Is the telephone line disconnected? Check the telephone cord for connection and, if unplugged, plug it securely. Is there a problem with the recipient's fax machine? Make a copy to check that this machine is operating correctly, and then, if the copy was printed correctly, have the recipient check the condition of their fax machine. The fax received by the recipient is blank. Was the document sent with the front side facing down (when the ADF is used)? Load the document to be faxed facing up. Transmission is not possible. Was the transmission procedure carried out correctly? Check the transmission procedure and then resend the fax. Is the recipient's fax number correct? Were the address book destination and program destination registered correctly? There may be an error in registering the fax number when address book destination and program destination are used. Print the Speed Address List or Program List to check that the numbers are registered correctly. Correct if an error is found. Is the telephone line setting correct? Check that the dialing method setting selected from the [Comm. Settings] screen matches the telephone line being used. For details, refer to the [User's Guide Administrator Operations]. 13-2 13.1 13.1.2 Cannot send faxes 13 Problem Cause Remedy Transmission is not possible. Is the telephone line correctly connected? Is the telephone line disconnected? Check the telephone cord for connection and, if unplugged, plug it securely. Is there a problem with the receiving machine? Is the power of the receiving facsimile turned off, is it out of paper or is there another problem? Call the recipient to determine whether there is a problem. Is there a problem with the recipient's fax machine (such as, no paper or turned off)? Contact the recipient. Was a correct password sent? Check the recipient's password and then resend the fax using a correct password. Is there an incorrect password have been specified when the transmission was sent with [FCode TX] set to [Yes]? Check the password at the receiving end, and then try sending the fax again with the correct password. Was the sender's fax number correctly registered with "Check Dest. & Send"? Check that the fax number registered with the recipient is correct. Or, send a fax with Check Dest. & Send set to [No]. Internet Fax sending If you cannot send a fax while using the Internet Fax functions, follow the steps below to identify the problem. Problem Cause Remedy Transmission is not possible. Does the size of E-mail to be sent exceed the SMTP server capacity? If the size of E-mail exceeds the SMTP server capacity (if specified), an error occurs and the E-mail cannot be sent. For details on the SMTP server capacity settings, refer to the [User's Guide Administrator Operations]. Was the transmission procedure carried out correctly? Check the transmission procedure and then resend the fax. For details on the transmission procedure, refer to page 6-2. Are the network settings and connection correct? Check the network settings and connection. For details on the network settings, refer to the [User's Guide Administrator Operations]. Is the E-mail address of the machine configured? Check the E-mail address of the machine and configure it. For details on configuring the E-mail address, refer to the [User's Guide Administrator Operations]. Are cables connected correctly? Check that the network cable, modular cable, and any other relevant connectors are correctly connected. Is the recipient's address correct? Were the address book destination and program destination registered correctly? There may be an error in registering the address when address book destination and program destination are used. Print the Speed Address List or Program List to check that the numbers are registered correctly. Is there a problem with the receiving machine? Is the power of the receiving facsimile turned off, is it out of paper or is there another problem? Call the recipient or otherwise to determine whether there is a problem. Reference Even if the transmission result screen or the result area of a communication report indicates "----", due to a problem in an Internet pathway, the E-mail message may not be delivered to the recipient. "----" displayed in the TX Result or Communication Report indicates that the fax has been successfully sent to the server. bizhub 42/36 13-3 13.1 13.1.3 Cannot send faxes 13 PC-FAX If you cannot send a fax even when you have completed the sending procedure, check the following items in order from beginning to end. Problem Cause Remedy A message saying "Printer is not connected" or "Print Error" appears on the computer screen. Is the fax driver specified when sending supported by the printer controller? Check the specified printer name. Is the network or USB cable connected correctly? Check that the cable is correctly connected. In there an error occurred on this machine? Check the Control Panel of this machine. Is the memory insufficient? Check whether a test page can be sent. Is the fax driver specified when sending supported by the printer controller? Check the specified printer name. Is the network or USB cable connected correctly? Check that the cable is correctly connected. In there an error occurred on this machine? Check the Control Panel of this machine. Are there unprocessed jobs remain queued on this machine? Check the processing order for the job using Job List on the Control Panel of this machine. Is there an unregistered account name or password has been entered when account track settings have been specified? Enter the correct account name and password. Is there an unregistered user name or password has been entered when user authentication settings have been specified? Enter the correct user name or password. Is the memory insufficient? Check whether a test page can be sent. Is a network connection with the printer controller established (when connecting via the network)? Contact your network administrator. Is this machine in enhanced security mode? Configure authentication settings in the enhanced security mode. For details, contact your network administrator. Print processing on the computer finished, but transmission does not start. bizhub 42/36 13-4 13.2 13.2 Cannot receive faxes 13 Cannot receive faxes When a fax cannot be received, try to correct problems by referring to the table below. If a fax reception error persists, please contact your service representative. d Reference If you are unable to send a fax, the TX Result Report is output. For details, refer to page 10-5. (When printing the TX Result Report is enabled) For details on error messages, Refer to page 13-8. For problems such as jamming of originals, paper jams, poor image quality or exhausted toner, refer to the [User's Guide Copy Operations] 13.2.1 Fax (G3) Problem Cause Remedy The received fax is blank. Is there a problem with the telephone connection or with the caller's fax machine? Check that the machine can make clean copies. If it can, have the caller send the fax again. Did the caller load the pages backward? Contact the caller. Is paper in the machine? If the add paper icon is lit, the machine is out of paper and received documents are stored in memory. Add paper. For the procedure for adding paper, refer to the [User's Guide Copy Operations]. Is paper jammed in the machine? In case of a paper jam, received documents are stored in memory. Remove the jammed paper. For the procedure for correcting paper jams, refer to the [User's Guide Copy Operations]. Is the machine out of toner? No fax can be received if the toner is exhausted. Replace the toner bottle. For the procedure for replacing the toner bottles, refer to the [User's Guide Copy Operations]. Is the Receive Mode set to Manual RX? If [Admin Settings] ö [Fax Settings] ö [Comm. Settings] ö [RX Mode] is set to [Manual RX], it is necessary to perform the reception procedure manually. For the procedure for manual reception, refer to the [User's Guide Administrator Operations]. Is the telephone line correctly connected? Check the telephone cord for connection and, if unplugged, plug it securely. Is the memory insufficient? Load paper if it is empty, and then print the faxes stored in memory. Is [Closed Network RX] enabled? If [Closed Network RX] is enabled, the machine accepts faxes sent from specific recipients. For details, contact your administrator. Is [Closed Network RX Password] ö [Enable] set to [Yes]? If [Closed Network RX Password] ö [Enable] is set to [Yes], faxes can only be received from specific senders. For details, contact the administrator. Is the fax sent with an incorrect Sub address for the specified F-code? If an incorrect Sub address is received, a communication error occurs and the fax cannot be received. Have the sender check the Sub address on their fax machine. Is there a problem with the recipient's fax machine? Make a copy to check that this machine is operating correctly, and then, if the copy was printed correctly, have the recipient check the condition of their fax machine. Cannot receive faxes bizhub 42/36 13-5 13.2 13.2.2 Cannot receive faxes Problem Cause Remedy Cannot receive faxes Is there a problem with the telephone connection or with the caller's fax machine? Check that the machine can make clean. If it can, have the caller send the fax again. No printout produced Is PC-Fax RX enabled? Print the fax from the machine's memory. Is Memory RX enabled? Print the fax from the machine's memory. Is [Nighttime RX Settings] ö [Night Fax RX Print] set to [ON]? Printing is performed when the specified night time has ended. Problem Cause Remedy Cannot receive faxes Is paper in the machine? If the add paper icon is lit, the machine is out of paper and received documents are stored in memory. Add paper. For the procedure for adding paper, refer to the [User's Guide Copy Operations]. Is paper jammed in the machine? In case of a paper jam, received documents are stored in memory. Remove the jammed paper. For the procedure for correcting paper jams, refer to the [User's Guide Copy Operations]. Is the machine out of toner? No fax can be received if the toner is exhausted. Replace the toner cartridge. For the procedure for replacing the toner cartridges, refer to the [User's Guide Copy Operations]. Is the network cable correctly connected? Check the network cable for connection and, if disconnected, connect it securely. Are cables connected correctly? Check that the network cable, modular cable, and any other relevant connectors are correctly connected. Is the memory insufficient? Load paper if it is empty, and then print the faxes stored in memory. Is [PC-Fax RX Settings] ö [PC-Fax RX Setting] set to [ON]? Print the fax from the machine's memory. Is Memory RX enabled? Print the fax from the machine's memory. Is [Nighttime RX Settings] ö [Night Fax RX Print] set to [ON]? Printing is performed when the specified night time has ended. Problem Cause Remedy Cannot receive faxes Is the PC-FAX reception function disabled? Enable the PC-FAX reception function. For details, refer to the [User's Guide Administrator Operations]. Is the fax sent with an incorrect Sub address for the specified F-code? If an incorrect Sub address is received, a communication error occurs and the fax cannot be received. Have the sender check the Sub address on their fax machine. Is the memory insufficient? Load paper if it is empty, and then print the faxes stored in memory. Is [Closed Network RX] enabled? If [Closed Network RX] is enabled, the machine accepts faxes sent from specific recipients. For details, contact your administrator. Internet Fax No printout produced 13.2.3 13 PC-FAX bizhub 42/36 13-6 13.3 13.3 Cannot configure settings/cannot send faxes according to the settings 13 Cannot configure settings/cannot send faxes according to the settings Check the following items when you cannot configure settings of the fax driver or cannot send a fax according to the settings you have configured. Reference Some items for the fax driver may not be configured simultaneously. Problem Cause Remedy Cannot select items in the FAX driver printing preferences dialog box. Some functions cannot be combined. Grayed out items cannot be configured. A "conflict" message saying "unable to configure" or "function will be cancelled" appears. You are trying to configure the functions that cannot be combined. Check carefully the functions you have specified, and then specify the functions that can be combined. Cannot send a fax according to the settings you have configured. The settings may not be configured correctly. Check the setting of each item of the fax driver. Garbled characters are detected in the destination. bizhub 42/36 The selected functions can be combined in the fax driver, but not on this machine. The paper size or paper orientation specified in the application may take precedence over the settings in the fax driver when sending a fax. Configure settings in the application correctly. It may be impossible to obtain any outline image from the OS. When garbled characters are detected in the destination, set download fonts to bitmap fonts, and also set printer fonts to OFF. 13-7 13.4 13.4 Error messages 13 Error messages If the machine encounters a problem, an error dialog will appear and display one of the following error messages. Take corrective actions by referring to the table below. If a communication error persists, please contact your service representative. bizhub 42/36 Message Cause Remedy [Off-Hook] [Off-Hook. Please check.] The machine has been left offhook after a manual transmission. Put the machine back on-hook. [Memory Full (FAX)] [Insufficient memory. Check status.] The memory is full. If a fax is being sent, send the scanned document pages. Otherwise, send the fax manually. If a fax is being received, print the received documents saved in the memory. [Fax TX Failed] [Fax TX failed due to error at dialing. Redials after predetermined time.] An error occurred while a fax (G3) is being sent. This error is automatically cleared. [Fax RX Failed] [Unsuccessful job completion due to receiving error. Check history.] An error occurred while a fax (G3) is being received. This error is automatically cleared. [Polling RX Error] [Multi destinations are not allowed.] Multiple destinations were specified for polling reception. Multiple destinations cannot be specified for polling reception. Try performing the operation again with only one destination specified. [PC-Fax TX Error] [Error occurred while receiving PC-Fax TX data.] An error occurred while receiving PC-FAX TX data. This error is automatically cleared. [PC-FAX Restricted] [PC-Fax is restricted.] A PC-FAX transmission is prohibited on this machine. Enable the PC-FAX transmission function. For details, refer to the [User's Guide Administrator Operations]. [I-Fax TX Failed] [Error while sending. I-FAX TX failed.] An error occurred while an Internet Fax is being sent. This error is automatically cleared. [I-Fax RX Failed] [Unsuccessful job completion due to error at I-FAX RX. Check the history.] An error occurred while an Internet Fax is being received. This error is automatically cleared. [E-mail forwarding failed] [E-mail forwarding failed because an error occurred during the session.] An error occurred when forwarding by E-mail. This error is automatically cleared. [Fax Memory Low] [Verify Fax job.] The memory is coming to an insufficient state. Print out the documents saved in the memory, or delete them. [Job Registration Limit Over] [Registered jobs reached limit. Wait for job registration to complete.] The number of requested jobs exceeds the number of registrable jobs. Wait until the jobs complete or delete the current job. [Fax RX Job Max Over] [Print Fax RX or Cancel] The number of received fax transmission jobs exceeds the number of registrable jobs. Print out the received fax transmission jobs, or delete them. 13-8 13.5 13.5 If [Service Call] is displayed 13 If [Service Call] is displayed If there is a problem that cannot be remedied by the customer, [Service Call] appears on the screen. The following is the procedure for notifying your service representative of a problem. 7 CAUTION To prevent the risk of serious accident, perform the following when the service call screen is displayed and the facsimile is no longer operable. Write down the trouble code of the message. Turn off the Power Switch. Remove the power cord from the outlet. Contact your service representative and inform them of the trouble code. bizhub 42/36 13-9 14 Appendix 14.1 Product specifications 14 Appendix 14.1 Product specifications 14.1.1 Fax (G3) function 14.1.2 14 Item Specifications Compatible lines PSTN (Public Switched Telephone Network) PBX (Private Branch eXchange) Compatibility ECM/Super G3 Modem speed 2.4 kbps to 33.6 kbps Fax transmission speed 3 sec/page (at A4, 33.6 kbps, JBIG, V.34) Coding method MH, MR, MMR or JBIG Fax memory 256 MB (fax (G3) and Internet Fax TX/RX) Maximum scanning size Original Glass: Legal ADF: 215.9 mm e 1000 mm Maximum recording size Legal You cannot receive originals in excess of 39-3/8 inches (1000 mm) in size. Pages with a maximum length of 1,000 mm can be received or printed, depending on the selected page splitting setting. Resolution Super Fine (Reception only): 200 e 400 dpi (8 e 15.4 dot/mm) Super Fine: 400 e 400 dpi (16 e 15.4 dot/mm) Fine: 200 e 200 dpi (8 e 7.7 dot/mm) Standard: 200 e 100 dpi (8 e 3.85 dot/mm) Faxes are transmitted at any of the above scanning line densities according to the capabilities of a recipient's machine. Internet Fax function bizhub 42/36 Item Specifications Protocol Internet Fax (Simple mode), TCP/IP, SMTP, POP3 Fax memory 256 MB (fax (G3) and Internet Fax TX/RX) File type Monochrome (TIFF) Coding method (Transmission) TIFF-S (MH) Coding method (Reception) TIFF-S (MH), TIFF-F (MR/MMR) Resolution (Transmission) Standard: 200 e100 dpi Fine: 200 e 200 dpi Resolution (Reception) 200 e 100 dpi, 204 e 98 dpi (80 e 38.5 dot/cm) 200 e 200 dpi, 204 e 196 dpi (80 e 77 dot/cm) 300 e 300 dpi 200 e 400 dpi, 204 e 391 dpi (80 e 154 dot/cm) 400 e 400 dpi, 408 e 391 dpi (160 e 154 dot/cm) 14-2 14.1 14.1.3 Product specifications 14 PC-FAX function bizhub 42/36 Item Specifications Operating system Windows Server 2003 (32-bit/64-bit) Windows XP (32-bit/64-bit) Windows Vista (32-bit/64-bit) Windows Server 2008 (32-bit/64-bit) Windows Server 2008 R2 Windows 7 (32-bit/64-bit) CPU Pentium 3: 400 MHz or higher (Windows Vista: 1 GHz or higher) Memory 512 MB or more Interface USB connection (USB 2.0 (High Speed)) Network connection (TCP/IP (RAW port, LPR)) 14-3 14.2 14.2 Glossary 14 Glossary This section describes the general terms used in the fax communications. Explanations may be given of the terms of functions that are not included in this machine. bizhub 42/36 Term Description 10Base-T/ 100Base-TX/ 1000Base-T A set of specifications under the Ethernet standards. Those cables that consist of twisted copper wire pairs are used. The transmission rates are 10Mbps with 10Base-T, 100Mbps with 100Base-TX and 1000Mbps with 1000Base-T. Address Book A function of registering frequently used fax numbers of recipients. When registering abbreviated addresses, you should also register the destination name and the search string, so that you can specify the destination using the search string to select. Background Removal A function to adjust the shading of background color before sending the document. Batch transmission A function to send documents as one document at a specified time if the documents have the same transmission conditions such as destination, transmission time, memory transmission or resolution, and are stored in the same memory. Baudrate Baudrate indicates, for the fax, the transmission rate of a modem. This machine can communicate at a high transmission rate of 33,600bps. Binding Position A function to specify the binding position of a double-sided document when it is sent using ADF. Two types of binding positions are available for a double-sided document: One is the top and bottom binding with the binding position at the top or bottom of the document. The other is left and right binding with the binding position at the left or right of the document. Note that the second side of the document has a different top or bottom relation. bit The abbreviation for binary digit. The smallest unit of information (data quantity) handled by a computer or printer. A bit uses only a 0 or a 1 to indicate data. BMP The abbreviation for bitmap. This is a file format for saving image data. (The file extension is ".bmp".) Commonly used on Windows platforms. BMP covers the color depth from monochrome (2 values) to full color (16,777,216 colors). BMP images are not suitable for compressed storage. BOOTP The abbreviation for Bootstrap Protocol. The protocol is used for a client computer on the TCP/IP network to load network configuration automatically from a server. Instead of BOOTP, DHCP, an advanced protocol based on BOOTP, is typically used today. bps The acronym for bit per second, which is a unit of data transmission, indicating the amount of data transmitted per second. Brightness Brightness of a display or other screen. Broadcast A transmission of a single document to many recipients in one operation. Bulletin board A function of posting documents to be viewed, or stores the documents to be transmitted via polling. Byte A byte indicates a unit of information (data quantity) handled by a computer or printer. A byte consists of eight bits. Check Dest. & Send A function to send a fax after comparing the specified fax number with the fax number information of the recipient (CSI). Only when those numbers match, the function sends the fax. If the numbers are not matched, a transmission error occurs.Therefore, this prevents misdirected transmissions. The sender's fax number must be correctly registered with recipient's machine. Client A computer using services provided by servers via the network. Closed Network RX A function to accept only transmissions from recipient machines with a matching password. 14-4 14.2 Glossary bizhub 42/36 14 Term Description Confidential communication A function to transmit a document to specific persons you want them to read it. Documents sent via confidential communication are not printed when received, and are saved in a confidential box of the recipient's fax machine. The document can be printed by some specific operation such as entering the access code for the confidential box. Default Gateway A device, such as a computer or router, used as a "gateway" to access computers on different LANs. Default value A setting value configured for the machine prior to shipment from the factory. Some default values can be changed by using the settings menu. It is convenient to set a frequently used value to the default value according to your application. DHCP The acronym for Dynamic Host Configuration Protocol. The protocol is used for a client computer on the TCP/IP network to load network configuration automatically from a server. Just using a DHCP server to centrally manage IP addresses of the DHCP clients enables you to construct a network without IP address conflicts or other troubles. Dialing Method Three types are provided for Dialing methods: PB (push-button dialing), 10PPS (pulse dialing/ 10 pps), and 20PPS (pulse dialing/ 20 pps). DNS The acronym for Domain Name System. DNS allows for obtaining the IP address corresponding to a host name in network environments. This system enables a user to access other computers on the network by specifying host names instead of elusive and non-intuitive IP addresses. DPI (dpi) The acronym for Dots Per Inch. A unit of resolution used for printers and scanners. This indicates the number of dots used to represent an inch. The higher this value, the higher the resolution. Driver Software that works as a bridge between a computer and a peripheral device. DSN The acronym for Delivery Status Notifications, a delivery status notification message being returned from a receiver to a sender when the E-mail is delivered to the receiver's mail server. ECM (Error Correction Mode) ECM is the error resending method used for G3 communication. ECM checks whether the data is correctly sent to the destination, and should it be not the case, ECM resends the same data while maintains the serial communication. If a receiver also provides the ECM mode, this machine uses the ECM-based communication with the receiver unless the ECM mode is disabled. Ethernet A standard for LAN transmission lines. F-Code A communication procedure related to the usage of subaddress of T.30* standardized by CIAJ (Communications and Information Network Association of Japan). F-code is provided by Japanese Communications Industrial Corporation. Various kinds of capabilities are available for the communication among fax machines with the F-code function irrespective of difference of the fax machine brand. This machine uses F-code for the bulletin boards, relay request, confidential communication, and password transmission. (* a communication standard) Fax driver Software that works as a bridge between a computer and a fax. Frame type A type of communication format used in NetWare environments. For mutual communication, the same frame type is required. FTP The acronym for File Transfer Protocol. This is a protocol used for transferring files via the Internet, an intranet or other TCP/IP network. G3 A fax communication mode standardized by the ITU-T (International Telecommunication Union). G3 and G4 are provided for the communication modes. Today, G3 is more widely used than G4. Gateway Hardware and software used as the point where a network is connected to a network. A gateway not only connects networks but also changes data formats, addresses, and protocols according to the connected networks. Gray scale A form of presenting monochrome image by using the gradation information shifting from black to white. 14-5 14.2 Glossary bizhub 42/36 14 Term Description Group The grouping of multiple abbreviation numbers. It is convenient to use the group when a volume of sequential broadcast transmissions or sequential pollings are distributed to the same destination addresses. Hard disk A large capacity storage device for storing data. The data is retained even after the power is turned off. Host name The name used to identify a device on a network. HTTP The acronym for HyperText Transfer Protocol. This is a protocol used to send or receive data between a Web server and a client (such as a Web browser). HTTP can exchange files such as images, sounds, and movies that are associated with documents, including their presentation formats and other information. Install To install hardware, operating systems, applications, printer drivers, or other software on to a computer. Internet Fax A transmission method by which the scanned original data is transmitted among Internet Fax machines and computers as TIFF format E-mail attachments via the intranet (in-house network) and the Internet. IP Address An address or a code used to identify an individual network device on the Internet. IPv4 (Internet Protocol version 4), a protocol widely used today, adopts a 32-bit number for an IP address separated into four sections. An example of an IPv4 IP address is: 192.168.1.10. On the other hand, IPv6 (Internet Protocol version 6), the next generation protocol, adopts 128-bit IP addresses. An IP address is assigned to every computer or other device connected to the Internet. IPP The acronym for Internet Printing Protocol. This is a protocol used to send or receive print data or control printers via the Internet or other TCP/IP network. IPP can also send and print data to printers in remote areas via the Internet. IPX One of the protocols used for NetWare. IPX runs in the network layer of the OSI reference model. IPX/SPX The abbreviation for Internetwork Packet Exchange/Sequenced Packet Exchange. This is a protocol developed by Novel, Inc., typically used in NetWare environments. LAN The acronym for Local Area Network. This is a network constructed by connecting computers on the same floor, in the same building, or in neighboring buildings. LDAP The acronym for Lightweight Directory Access Protocol, a protocol used to access a database that can manage E-mail addresses and environmental information of network users on the Internet, intranet, or other TCP/IP network. Local printer A printer connected to a parallel or USB port of a computer. Long Original A function to send original pages longer than Legal (14 inches (355.6 mm)). Long originals can be sent by selecting this function. LPD The acronym for Line Printer Daemon. This is a platform-independent printer protocol running on the TCP/IP network. The protocol was originally developed for BSD UNIX, and has become one of the printing protocols typically used among general computers. LPR/LPD The acronym for Line Printer Request/Line Printer Daemon. This is a printing method implemented via networks, used for Windows NT or UNIX based systems. It uses TCP/IP to output printing data from Windows or UNIX to a printer on the network. MAC address MAC is the acronym for Media Access Control. A MAC address is an ID number unique to each Ethernet card, enabling sending or receiving data to or from other Ethernet cards. A Mac address is a 48-bit number. The first 24 bits are controlled by IEEE and used to allocate a unique number to each manufacture, whereas the latter 24 bits are used by each manufacturer to assign a unique number to each card. Main Scanning The operation of scanning a document optically, and converting the document into image data. Main scanning direction The horizontal direction for scanning documents. Manual transmission An operation to send a fax while checking the status of the receiver. 14-6 14.2 Glossary bizhub 42/36 14 Term Description MDN The acronym for Message Disposition Notifications, a message sent to confirm that the mail has been unsealed, a response to a sender when the sender requests for doing so. Memory A storage device used for storing data temporarily. Some types of memory retain data even after the power is turned off, while others not. Memory overflow A condition where the fax memory becomes full while scanned documents or temporarily stored documents are saved. Memory RX A function of storing received documents in memory, and printing them if required. Memory TX A method to start a fax transmission after scanning documents and storing them in memory. If memory transmission is used, the total number of pages are automatically printed in the page number of the transmission source information and an image of the first page of the sent document is printed in the transmission report. However, the memory may become full if the document contains many pages, or a large volume of information because of the fine and minute image. Mixed Original A function of setting different sizes of documents, detecting the size of each document, and send them accordingly. n-memory proxy reception A function of saving received documents automatically to memory when the machine is unable to print the documents for some reason such as running out of paper. When a proper action is taken such as refilling of paper, the temporarily saved document is printed out. NDPS The acronym for Novell Distributed Print Services. This provides a high performance printing solution in NDS environments. Using NDPS for the print server simplifies and automates complicated management activities related to printer use. For example, you can print to a desired printer or automatically download the printer driver for a newly installed printer. NDPS print servers also integrate management related to the network printers. NDS The acronym for Novell Directory Services. This allows the centralized management in a hierarchical structure of shared resources such as servers, printers and users information on the network, as well as the access privilege and other information related to the users. NetBIOS The abbreviation for Network Basic Input Output System. This is a communication interface developed by IBM. NetWare A network operating system developed by Novell. This uses NetWare IPX/SPX for the communication protocol. Nprinter/ Rprinter A remote printer support module used when using a printer server in NetWare environments. Rprinter is used for NetWare 3.x, and Nprinter for NetWare 4.x. OS The acronym for Operating System. This is base software used to control the system of a computer. Windows, MacOS, or UNIX is an OS. Outline font A type of fonts represented using lines and curves to display an outline of a character. Larger-size characters can be displayed on a screen or printed with no jagged edges. Password TX The function of sending a fax with a password. If the recipient's fax machine is set to closed network reception, the sender's fax machine should transmit the same password as used for the closed network reception. Pause A temporary break in dialing. In this machine, each pause creates a one second break during dialing. PB A push telephone line. PC-FAX A function to send a fax directly from a computer without using paper. PDF The acronym for Portable Document Format. This is an electronically formatted document with file extension of ".pdf". PDF is a PostScript based format, and can be viewed using Adobe Acrobat Reader, a free viewer software. PDL The acronym for Page Description Language. This is a language used to instruct a page printer about images being printed on each page. Peer-to-peer A type of network where the connected devices can be communicate with each other without using a dedicated server. 14-7 14.2 Glossary bizhub 42/36 14 Term Description Plug and play A mechanism used to immediately detect a peripheral device when it is plugged into a computer, and search for an appropriate driver automatically, so that the device becomes operable. Polling A function available on the receiver's side to request a sender to send documents set or stored in the sender's machine or memory. POP3 The acronym for Post Office Protocol - Version 3, a commonly used transmission protocol (transmission convention) for the transmission and reception of E-mail. POP3 has functions including mail box authentication, E-mail download, list information check, and E-mail deletion. Print job A print request transmitted from a computer to a printing device. Print queue A software system used by a spooler to save generated print jobs. Printer buffer A memory area temporarily used for processing data of print jobs. Program A function of registering frequently used destination fax numbers, or stereotyped transmission operation procedures. By simply pressing Mode Memory, you can specify the destination, or configure a function automatically to start communication. Property Attribute information. When using a fax driver, different functions can be configured by utilizing its properties. By using properties of a file, you can check the attribute information about the file. Protocol A rule enabling a computer to communicate with other computers or peripherals. Proxy server A server installed for the connection with the Internet. This acts as a proxy of client computers to contact with the Internet to effectively ensure security for the total organization. PServer A print server module available in NetWare environments. This module monitors, changes, pauses, restarts, or cancels print jobs. Queue name A logical printer name required for LPD/LPR printing. A name assigned to each device for allowing printing to the device via network. Receiving A fax machine status where it receives a call. Redial A function of dialing a fax number again, when recipient's line is busy, after waiting for a specified length of time. Reference Allowed Level A feature for specifying settings so that only certain people are able to view certain destination information for the security of the information. When synchronized with user authentication, only information with an access permission level matching that specified for the user can be viewed. Relay broadcast A function to broadcast fax messages via other fax machine (called a relay distribution station). When you have multiple broadcast destinations in remote place, you may configure one of the destinations as a relay station to transfer the broadcast via the relay station, so that you can reduce the total communication rate. Relay distribution station A fax machine that sends faxes to relaying destinations upon request for relay issued from a relay instruction station. Relay instruction station A fax machine sending a relay broadcast request. Resolution The granularity for scanning documents. The larger the value of resolution, the finer the image quality is, consequently, it takes longer to transmit (transmission time). Select the level of resolution according to your requirements. RIP The acronym for Raster Image Processor. RIP extracts picture images from text data created using PostScript or other page description language. This processor is usually integrated into a printer. Samba UNIX server software which uses SMB (Server Message Block) to make UNIX system resources available to Windows environments. 14-8 14.2 Glossary bizhub 42/36 14 Term Description Scan Size A function to specify the scanning size of a document to transmit it. If the width of the paper in the recipient's fax machine is smaller than that of the transmitted document, the document is usually reduced for printing. If you do not want to reduce the document size, specify the same document size as that of the paper in the recipient's fax machine, so that you can send the document with its original size. Screen font A type of fonts used for displaying characters and symbols on a CRT or other monitor. Sender Fax No. An identification code used for the mutual recognition for fax transmission. Usually the fax number is registered for the fax ID. Sender Name The name of a sender. On the receiver's side, the name is printed as a part of the sender's information at the edge of the transmitted document. Sending Sending indicates making a call. For fax, sending indicates sending documents or dialing for pollings. Shared printer A printer connected to a server on the network and configured to be used by multiple computers. Sharpness A function to enhance the edge of characters before sending the document. SLP The acronym for Service Location Protocol. This is a protocol that provides capabilities such as finding services or automatic client configuration on the TCP/IP network. SMB The acronym for Server Message Block. This is a protocol for sharing files and printers mainly over the Windows network. SMTP The acronym for Simple Mail Transfer Protocol. It is a protocol used to transmit or transfer E-mail messages. SNMP The acronym for Simple Network Management Protocol. This is a management protocol in the TCP/IP network environments. Spool The acronym for Simultaneous Peripheral Operation On-Line. Data to be output to a printer is not sent directly to the printer, but is temporarily stored in another location. The stored data is then sent collectively to the printer. Sub-scanning direction The vertical direction for scanning documents. Subnet mask A value used to divide a TCP/IP network into small networks (subnetworks). This is used to identify how many higher-order bits of an IP address are used for the network address. Super G3 (SG3) A G3 communication mode complying with ITU-T V.34. Compared with usual G3 communication, it allows the higher rate transmission (up to 33,600bps). TCP/IP The acronym for Transmission Control Protocol/Internet Protocol. It is a de facto standard protocol widely used for the Internet. An IP address is used to identify each network device. Timer TX A function of transmitting a fax at the specified time. It is used to save cost by transmitting faxes late evening or early morning when discount telephone service is available. Transmission reservation A function of programming the next transmission during transmission or printing. Transmission source record The transmission time, name, telephone number, page number, and other information on the sender's side printed at the edge of the document on the receiver's side. Transmission time The time needed to send a fax. The higher the resolution or larger the paper, the longer the transmission takes. TrueType A type of outline font developed by Apple and Microsoft, and currently used as a standard font type for Macintosh and Windows. This type of font can be used both for display and printing. Uninstallation To delete software installed on a computer USB The acronym for Universal Serial Bus. This is a general-purpose interface defined for connecting a mouse, printer, and other devices with a computer. 14-9 14.2 Glossary bizhub 42/36 14 Term Description V34 A communication mode used for super G3 fax transmission. Super G3 mode transmission may not be activated because of a telephone line status where the receiver's or sender's machine is connected to a telephone line via a private branch exchange switchboard. If this occurs, the G3 mode should be disabled by turning V34 off. Web browser Software used to view Web pages. Typical Web browsers include Internet Explorer and Netscape Navigator. WINS The acronym for Windows Internet Naming Service. This is a service, available in Windows environments, to call the name server responsible for conversion between a computer name and an IP address. 14-10 15 Index 15.1 Index by item 15 Index 15.1 Index by item 15 A E Account track ............................................................8-17 Add from address book ..............................................8-5 Add from phone book .................................................8-4 Add printer wizard .....................................................5-10 Adding recipients to a phone book ...........................8-19 Address ...................................................................12-12 Address Book Fax .......................................................................11-2 Address book ................... 4-6, 6-14, 8-5, 12-13, 12-19 Address registration ..................................................11-2 Authentication .............................................................2-4 Auto install ...................................................................5-4 Auto redialing ............................................................6-29 Auto RX (dedicated for fax line) ...................................7-2 ECM OFF .................................................................. 6-21 E-mail address This machine ......................................................... 4-4 E-mail settings .......................................................... 6-24 Environment and device requirements ....................... 4-2 Error message ........................................................... 13-8 Export ........................................................................ 8-25 B Background removal .................................................6-19 Basic tab ...................................................................8-15 Binding position ........................................................6-27 Border .......................................................................8-18 Broadcast reservation report ....................................10-6 Broadcast result report .............................................10-5 C Cannot configure settings .........................................13-7 Cannot receive faxes .................................................13-5 Cannot send faxes ....................................................13-2 Check dest. & send ...................................................6-21 Closed network reception ...........................................9-5 Combination ..............................................................8-18 Comm. method .........................................................6-21 Comm. settings .........................................................6-21 Communication report ..............................................10-3 Confidential transmission ............................................9-6 Configure tab .............................................................8-10 Connection ..................................................................5-2 Connection of network cable ......................................4-4 Connection of USB cable ............................................4-5 Control panel ...............................................................3-2 Current status PageScope Web Connection ..............................12-7 Custom size ...............................................................8-15 D Density ......................................................................6-19 Direct input Fax .......................................................................6-11 Internet Fax ..........................................................6-12 DRPD ...........................................................................7-4 bizhub 42/36 F Favorites ................................................................... 6-10 Fax ..................................................12-14, 12-15, 12-18 Fax (G3) ....................................................................... 2-6 Fax cover sheet ........................................................... 8-7 Fax default tab .......................................................... 11-6 Fax driver ............................................................ 5-2, 8-2 Fax driver setting ...................................................... 8-23 Fax forwarding ............................................................ 9-3 Fax set up information list ....................................... 10-12 Fax settings ............................................................... 11-6 FAX tab ..................................................................... 8-14 FAX transmission popup ............................................. 8-2 F-code ......................................................................... 8-6 F-Code TX ................................................................. 6-23 File name ..................................................................... 2-5 Footer position .......................................................... 7-10 G Group ..................................................4-6, 12-15, 12-19 Group address list ................................................... 10-10 H How to access PageScope Web Connection .............................. 12-2 I Icon ............................................................................. 3-4 I-Fax ............................................................ 12-14, 12-18 Import ........................................................................ 8-25 In-memory proxy reception ......................................... 7-6 Installer ........................................................................ 5-4 Installing .............................................................. 5-2, 5-5 Internet Fax ................................................................. 2-7 Internet Fax RX error report ...................................... 10-7 IP address ......................................................... 5-4, 5-10 IPP setting ................................................................... 5-5 IPP/IPPS ..................................................................... 5-5 J Job .................................................................... 3-6, 12-9 15-2 15.1 Index by item L Layout tab .................................................................8-18 LDAP .........................................................................6-14 Advanced search .................................................6-15 Search .................................................................6-15 Line settings ..............................................................6-21 Lists ...........................................................................10-2 Log ............................................................................6-13 Logging in ..................................................................12-4 Logging out ...............................................................12-4 Long original ..............................................................6-26 LPD setting ................................................................5-10 LPR ............................................................................5-10 M Manual RX (dedicated telephone line) .........................7-3 Manual transmission .................................................6-17 Memory RX ..................................................................9-2 Mode check ...............................................................6-28 Modular cable .............................................................4-3 N N in 1 .........................................................................8-18 Network connection ....................................................5-2 Network settings .........................................................4-4 Night reception ............................................................9-4 Notes on use Fax (G3) functions ..................................................2-2 Internet Fax function ..............................................2-3 PC-FAX function ....................................................2-3 PC-FAX functions ..................................................2-2 O Off-hook ....................................................................6-17 Operating environment ................................................5-4 PageScope Web Connection ..............................12-2 Original settings ........................................................6-25 Original size ...............................................................6-25 Original type ..............................................................6-18 Others ........................................................................6-13 P Page configuration PageScope Web Connection ..............................12-6 PageScope Web Connection ....................................12-2 Password TX .............................................................6-23 PC-FAX reception ...............................................2-9, 9-8 PC-FAX transmission ..................................................2-8 PC-Fax TX error report ..............................................10-8 Phone book .......................................................8-4, 8-19 Phone book entry ......................................................8-21 Plug and play .............................................................5-18 Polling ..........................................................................2-6 Polling RX - bulletin ...................................................6-22 Polling RX - Polling RX ..............................................6-21 Port9100 ............................................................5-5, 5-10 Pprint .......................................................................12-10 Printing upon data reception .......................................7-7 bizhub 42/36 15 Program .................................................................. 12-16 Program destination .......................................... 4-6, 11-4 Program list ............................................................. 10-11 R RAW port ........................................................... 5-5, 5-10 Receiving .................................................................... 7-2 Receiving (G3) ............................................................. 7-2 Receiving (I-FAX) ......................................................... 7-5 Receiving E-mails automatically ................................. 7-5 Redialing ................................................................... 6-29 Relay distribution ........................................................ 9-7 Remote RX .................................................................. 7-4 Reports ..................................................................... 10-2 Reservation TX report ............................................... 10-6 Resolution ................................................................. 6-18 S Scan settings ............................................................ 6-18 Search ....................................................................... 6-16 Name ................................................................... 6-16 Type ..................................................................... 6-16 Sending Operation flow ....................................................... 6-2 Sending a PC-FAX ...................................................... 8-2 Sending operation ....................................................... 8-2 Separate scan ........................................................... 6-19 Service call ................................................................ 13-9 Settings .................................................6-18, 6-21, 6-25 Settings tab ............................................................... 8-11 Sharpness ................................................................. 6-20 Simplex/duplex ......................................................... 6-26 Specifications ............................................................ 14-2 Speed address list .................................................... 10-9 Storage .................................................................... 12-11 SUB address ............................................................... 8-6 Subject .................................................................... 12-20 System ...................................................................... 12-8 T TCP/IP settings ................................................. 5-4, 5-10 Text ......................................................................... 12-21 Timer send .................................................................. 8-6 Timer TX .................................................................... 6-22 Touch panel ................................................................ 3-4 Transmission conditions ............................................. 8-6 TX result report ......................................................... 10-5 U Uninstalling ............................................................... 5-21 USB ............................................................................. 5-2 User authentication ................................................... 8-16 User mode ...................................................... 11-2, 12-8 User settings ............................................................. 11-6 V V34 OFF .................................................................... 6-21 15-3 15.1 Index by item 15 W Windows 7 ...............................................5-2, Windows Server 2003 .............................5-3, Windows Server 2008 .............................5-2, Windows Server 2008 R2 ........................5-2, Windows Vista .........................................5-2, Windows XP ............................................5-3, bizhub 42/36 5-10, 5-14, 5-10, 5-10, 5-10, 5-14, 5-18 5-20 5-18 5-18 5-18 5-20 15-4 15.2 15.2 Index by button 15 Index by button Numerics 1-sided ......................................................................6-26 2-sided ......................................................................6-26 First Name ................................................................. 6-15 From .......................................................................... 6-24 G A Get Addr. Info .............................................................. 8-5 Add from Address Book ..............................................8-5 Add From Phone book ................................................8-4 Add Recipients ............................................8-2, 8-4, 8-5 Address Registration .................................................11-2 Advanced Search ......................................................6-15 And ............................................................................6-15 Authentication/Account Track ...................................8-15 Auto ...........................................................................6-27 I B Background Removal ................................................6-19 Binding Position ........................................................6-27 Body ..........................................................................6-24 Bulletin .......................................................................6-22 Index ......................................................................... 11-3 Installing ...................................................................... 5-5 Internet Fax ............................................................... 6-12 L Last Name ................................................................. 6-15 LDAP ......................................................................... 6-14 Left Bind .................................................................... 6-27 Line Settings ................................................... 6-21, 11-3 Long Original ............................................................. 6-26 M Mode Check .............................................................. 6-28 C N Check Dest. & Send ........................................6-21, 11-3 City ............................................................................6-15 Combination Details ..................................................8-18 Comm. Method .........................................................6-21 Comm. Settings ........................................................6-21 Company ...................................................................6-15 Cover + 2-sided .........................................................6-26 Custom Size ..............................................................6-25 Name ...........................................6-15, 6-16, 11-3, 11-4 D Password TX ............................................................. 6-23 Phone Book Entry ........................................... 8-14, 8-19 Photo ......................................................................... 6-18 Polling RX ........................................................ 6-21, 6-22 Preferences ................................................................. 8-2 Print ..................................................................... 9-2, 9-8 Printing ........................................................................ 8-2 Properties .................................................................... 8-2 Default Fax Settings ..................................................11-6 Delete ............................... 3-6, 3-7, 3-8, 9-2, 9-8, 11-5 Density ......................................................................6-19 Department ...............................................................6-15 Dest. ..........................................................................11-4 Details ............................................... 3-6, 3-7, 3-8, 11-5 Display Fax Activity ...................................................11-6 E ECM OFF .........................................................6-21, 11-3 E-mail ........................................................................6-15 E-mail Settings ..........................................................6-24 Ends With ..................................................................6-15 F Favorites ....................................................................11-3 Fax ...................................................................6-11, 11-2 Fax Default Tab .........................................................11-6 Fax number .....................................................6-15, 11-3 Fax RX .......................................................................11-6 Fax Set UP Information List ....................................10-12 Fax Settings ..............................................................11-6 Fax TX .......................................................................11-6 F-Code TX .................................................................6-23 File Name ..................................................................6-24 bizhub 42/36 O Or .............................................................................. 6-15 Original Settings ........................................................ 6-25 Original Size .............................................................. 6-25 Original Type ............................................................. 6-18 P R Register To Phone Book ............................................. 8-2 Remote RX Enabled .................................................. 11-6 Remote RX No. ......................................................... 11-6 Resolution ................................................................. 6-18 S Scan Settings ............................................................ 6-18 Search ............................................................. 6-15, 6-16 Separate Scan .......................................................... 6-19 Settings .................................................6-18, 6-21, 6-25 Sharpness ................................................................. 6-20 Simplex/Duplex ......................................................... 6-26 Standard Size ............................................................ 6-25 Starts With ................................................................ 6-15 Subject ...................................................................... 6-24 15-5 15.2 Index by button 15 T Text ...........................................................................6-18 Text/Photo .................................................................6-18 Timer TX ....................................................................6-22 Top Bind ....................................................................6-27 Type ...........................................................................6-16 U Uninstall .....................................................................5-21 User Settings .............................................................11-6 V V34 OFF ..........................................................6-21, 11-3 bizhub 42/36 15-6 http://konicaminolta.com Copyright A3EW-9554FD-11 2011 Printed in China 2011. 11