User`s Guide [fk-506 Fax Kit]

Transcript

User’s Guide [FK-506 Fax Kit] Introduction Thank you for purchasing this machine. This User’s Guide contains details on the operation of the various functions of the machine with fax kit FK-506 installed, precautions on its use, and basic troubleshooting procedures. In order to ensure that this machine is used correctly and efficiently, carefully read this User’s Guide before using the machine. After reading the User’s Guide, store it in the designated holder so that it can easily be referred to when questions or problems arise during operation. Views of the actual equipment may be slightly different from the illustrations used in this User’s Guide. bizhub 163/211 is not sold in the USA market. Fax kit FK-506 x-1 Trademarks and copyrights KONICA MINOLTA, the KONICA MINOLTA logo, and The essentials of imaging are registered trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES INC. Netscape is a registered trademark of Netscape Communications Corporation in the United States and other countries. Novell and Novell NetWare are registered trademarks of Novell, Inc. in the United States and other countries. Microsoft, Windows, and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Adobe, the Adobe logo, Acrobat and PostScript are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Ethernet is a registered trademark of Xerox Corporation. PCL is a registered trademark of Hewlett-Packard Company Limited. All other product and brand names are trademarks or registered trademarks of their respective companies or organizations. x-2 Fax kit FK-506 Software End User License Agreement PLEASE READ CAREFULLY THE LICENSE AGREEMENT BELOW BEFORE OPENING THE PACKAGE OF THIS SOFTWARE (“SOFTWARE”), DOWNLOADING, INSTALLING OR USING THE SOFTWARE. OPENING THE PACKAGE, OR DOWNLOADING, INSTALLING OR USING THE SOFTWARE SHALL BE DEEMED YOUR LAWFUL ACCEPTANCE OF THE TERMS AND CONDITIONS BELOW. IF YOU DO NOT AGREE TO THEM, DO NOT DOWNLOAD, INSTALL, USE THE SOFTWARE, NOR OPEN THE PACKAGE. 1. COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS This is a license agreement and not an agreement for sale. Konica Minolta Business Technologies, Inc.(“Konica Minolta”) owns, or has been licensed from other owners (“Konica Minolta Licensor”), copyrights and other intellectual property rights of the Software, and any and all rights and title to the Software and any copy made from it are retained by Konica Minolta or Konica Minolta Licensor. In no event, this Agreement shall be deemed to assign any copyright and/or any intellectual property rights of the Software from Konica Minolta or Konica Minolta Licensor to you. The Software is protected by copyright laws and international treaty provisions. 2. LICENSE Konica Minolta hereby grant to you a non-exclusive and limited license, and you may: (i) install and use the Software only on your computer(s) connected with Konica Minolta product for which this Software is designed; (ii) allow users of the computers described above to use the Software, provided that you assure that all such users comply with the terms of this Agreement; (iii) use the Software only for your own customary business or personal purpose; (iv) make one copy of the Software only for backup purpose in the support of the normal and intended use of the Software. (v) transfer the Software to other party by transferring a copy of this Agreement and all documentation along with the Software, provided that (a) you must, at the same time, either transfer to such other party or destroy all your other copies of the Software, (b) such transfer of possession terminates your license from Konica Minolta, and (c) you must assure that such other party has agreed to accept the terms and conditions of this Agreement. If such other party does not accept such terms and conditions then you shall not transfer any copy of the Software. 3. RESTRICTIONS (1) You shall not without the written consent of Konica Minolta: Fax kit FK-506 x-3 (i) use, copy, modify, merge or transfer copies of the Software except as provided herein; (ii) reverse engineer, reverse assemble, reverse compile or any other way analyze the Software; or (iii) sublicense, rent, lease or distribute the Software or any copy thereof. (iv) remove, use, or alter any trademark, logo, copyright or other proprietary notices, legends, symbols or labels in the Software. (2) You agree that you will not export the Software in any form in violation of any applicable laws and regulations regarding export control of any country. 4. DISCLAIMER OF WARRANTIES (1) If the Software is furnished on CD-ROM(s) or other tangible object that is used for storage of digital data (hereinafter collectively “Storage Medium”), Konica Minolta warrants the Storage Medium to be free from the defects in material and workmanship under normal use, for a period of ninety (90) days from the date of delivery to you. WITH THE EXCEPTION OF THE FOREGOING EXPRESS WARRANTIES APPLICABLE TO STORAGE MEDIUM ONLY, THE SOFTWARE IS PROVIDED TO YOU “AS IS” WITHOUT ANY WARRANTIES WHATSOEVER. KONICA MINOLTA, ITS AFFILIATE COMPANIES AND KONICA MINOLTA LICENSOR DISCLAIM ALL WARRANTIES WITH REGARD TO THE SOFTWARE, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT OF THIRD PARTY RIGHTS. (2) IN NO EVENT WILL KONICA MINOLTA, ITS AFFILIATE COMPANIES NOR KONICA MINOLTA LICENSOR BE LIABLE FOR ANY LOST PROFITS, LOST DATA, OR ANY OTHER INDIRECT, SPECIAL, PUNITIVE, INCIDENTAL OR CONSEQUENTIAL DAMAGES THAT RESULT FROM USE OR INABILITY TO USE THE SOFTWARE INCLUDING WITHOUT LIMITATION, DAMAGES FOR LOSS OF GOODWILL, COMPUTER FAILURE OR MALFUNCTION OR ANY AND ALL OTHER COMMERCIAL OR OTHER DAMAGES OR LOSSES, EVEN IF KONICA MINOLTA, ITS AFFILIATE COMPANIES OR KONICA MINOLTA LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR FOR ANY CLAIM BY YOU BASED ON A THIRD PARTY CLAIM. (3) The disclaimer of warranty hereunder does not affect your statutory rights. In case of the disclaimer is not allowed by applicable law, the disclaimer shall only apply to you to the maximum extent permitted by the law. 5. TERMINATION You may terminate this license at any time by destroying the Software and all your copies of it. This Agreement shall also terminate if you fail to comply with any terms hereof. Upon such termination, you must immediately destroy all copies of the Software in your possession. x-4 Fax kit FK-506 6. GOVERNING LAW This Agreement shall be governed by the laws of Japan. 7. SEVERABILITY In the event that any part or parts of this agreement shall be held illegal or null and void by any court or administrative body of competent jurisdiction, such determination shall not effect the remaining parts of this agreement and they shall remain in full force and effect as if such part or parts determined illegal or void had not been included. 8. NOTICE TO US GOVERNMENT END USERS The Software is a “commercial item,” as that term is defined at 48 C.F.R. 2.101 (October 1995), consisting of “commercial computer software” and “commercial computer software documentation,” as such terms are used in 48 C.F.R. 12.212 (September 1995). Consistent with 48 C.F.R. 12.212 and 48 C.F.R. 227.7202-1 through 227.7202-4 (June 1995), all U.S. Government End Users shall acquire the Software with only those rights set forth herein. YOU ACKNOWLEDGE THAT YOU HAVE READ THIS AGREEMENT, UNDERSTAND IT, AND AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS. NEITHER PARTY SHALL BE BOUND BY ANY OTHER STATEMENTS OR REPRESENTATIONS THAT ARE INCONSISTENT WITH THE TERMS AND CONDITIONS OF THIS AGREEMENT. NO AMENDMENT TO THIS AGREEMENT IS EFFECTIVE UNLESS WRITTEN AND SIGNED BY PROPERLY AUTHORIZED REPRESENTATIVES OF EACH PARTY. BY OPENING THE PACKAGE, DOWNLOADING, INSTALLING OR USING THE SOFTWARE YOU AGREE TO ACCEPT THE TERMS OF THIS AGREEMENT. Fax kit FK-506 x-5 Contents Introduction Trademarks and copyrights .............................................................x-2 Software End User License Agreement ..........................................x-3 Contents .............................................................................................x-6 Available fax features ......................................................................x-12 Sending .........................................................................................x-12 Receiving ......................................................................................x-13 Explanation of manual conventions ...............................................x-15 Safety information ...........................................................................x-17 Warning and Precaution Symbols ................................................x-17 Meaning of Symbols .....................................................................x-17 Special Notice to User ....................................................................x-24 For Canada ...................................................................................x-24 For U.S.A. .....................................................................................x-25 For New Zealand ...........................................................................x-27 For Europe ....................................................................................x-28 1 x-6 Precaution 1.1 Part names and their functions ........................................................1-2 Main unit .........................................................................................1-2 1.2 Control panel parts and their functions ..........................................1-4 Names of control panel parts and their functions ...........................1-4 Display indications ..........................................................................1-9 1.3 Power supply ...................................................................................1-11 Default settings .............................................................................1-11 1.4 Entering text .....................................................................................1-12 Changing the input mode .............................................................1-12 Key operation ................................................................................1-12 Text input example .......................................................................1-14 Correcting text and input precautions ..........................................1-17 1.5 Selecting and checking initial settings ..........................................1-18 Required settings ..........................................................................1-18 Checking the initial settings ..........................................................1-18 Setting the current date and time (“DATE&TIME” parameter) ......1-18 Specifying the machine’s fax number (“USER FAX NO.” parameter) .......................................................1-21 Programming the transmission source name (“USER NAME” parameter) ...........................................................1-23 Fax kit FK-506 Selecting the telephone dialing system (“TONE/PULSE” parameter) ......................................................... 1-25 Selecting the telephone wiring system (“PSTN/PBX” parameter) ............................................................. 1-27 2 Faxing 2.1 General transmission operation ...................................................... 2-2 2.2 Positioning the document ................................................................ 2-6 Loading the document into the document feeder ......................... 2-6 Placing the document on the original glass ................................... 2-8 2.3 Selecting the fax quality ................................................................. 2-10 Selecting a Quality setting ........................................................... 2-10 2.4 Specifying a recipient ..................................................................... 2-12 Specifying a single recipient ........................................................ 2-12 Manual dialing .............................................................................. 2-12 One-touch dialing ......................................................................... 2-13 Speed dialing ............................................................................... 2-14 Group dialing ................................................................................ 2-16 Program dialing ............................................................................ 2-17 Phone book dialing (LIST, SEARCH) ............................................ 2-18 Chain dialing ................................................................................ 2-21 Specifying multiple destinations (broadcast transmission) .......... 2-22 Manual redialing ........................................................................... 2-26 2.5 Operations while scanning documents ........................................ 2-27 If the memory becomes full .......................................................... 2-27 2.6 If the fax cannot be sent ................................................................ 2-28 2.7 Faxing after completing a telephone call (manual faxing) .......... 2-29 2.8 Stopping the transmission ............................................................. 2-31 Canceling (deleting) a queued transmission ................................ 2-31 2.9 Checking machine counters .......................................................... 2-33 Machine counters that can be checked ....................................... 2-33 2.10 Checking communication results (reports/lists) ......................... 2-35 Checking communication results ................................................. 2-35 Printing reports/lists ..................................................................... 2-36 2.11 Types of reports/lists ..................................................................... 2-38 2.12 Memory transmission and real-time transmission ...................... 2-41 Memory transmission ................................................................... 2-41 Real-time transmission ................................................................ 2-41 2.13 Sending a fax at a specified time .................................................. 2-43 Fax kit FK-506 x-7 3 4 x-8 2.14 Batch transmission .........................................................................2-45 2.15 Receiving ..........................................................................................2-46 Memory reception .........................................................................2-46 Paper sizes for received faxes ......................................................2-46 Automatic reception (dedicated fax mode) ...................................2-46 Manual reception ..........................................................................2-47 2.16 Making a telephone call ..................................................................2-48 2.17 Receiving a telephone call ..............................................................2-49 Useful transmission and reception functions 3.1 Using F-codes ....................................................................................3-2 Specifying F-codes when sending faxes ........................................3-3 Specifying F-codes when registering destinations .........................3-4 3.2 Mailbox communication ...................................................................3-6 Registering mailboxes ....................................................................3-6 Mailbox transmission ......................................................................3-7 Printing documents received in mailboxes .....................................3-9 3.3 Polling transmission ........................................................................3-11 Deleting a polling transmission document ....................................3-14 3.4 Polling reception ..............................................................................3-16 3.5 Relay initiating transmission ..........................................................3-19 3.6 Relay broadcast transmissions ......................................................3-23 Relay station .................................................................................3-23 3.7 Forwarding .......................................................................................3-25 3.8 Faxing from a computer (direct faxing) .........................................3-26 Internet faxing 4.1 Sending Internet faxes ......................................................................4-2 Sending Internet faxes ....................................................................4-2 General transmission operation ......................................................4-2 Searching the phone book (LDAP search) ......................................4-6 4.2 Specifying transmission settings ...................................................4-10 Specifying the transmission time ..................................................4-10 Selecting BASIC/ADVANCED settings .........................................4-11 Selecting the setting for “MAX TX SIZE” ......................................4-13 Selecting the setting for “MAX QUALITY” ....................................4-14 Selecting the setting for “CODING METHOD” .............................4-15 Fax kit FK-506 5 4.3 Specifying the image quality and density when scanning .......... 4-16 Quality settings ............................................................................ 4-16 Density settings ............................................................................ 4-17 4.4 Specifying additional settings ....................................................... 4-18 Specifying a subject (“DEFAULT SUBJECT” parameter) ............ 4-18 Specifying the reply address (“REPLY ADDRESS” parameter) .................................................. 4-20 Specifying header printing (“HEADER PRINT” parameter) .......... 4-22 4.5 Receiving Internet faxes ................................................................ 4-24 Receiving Internet faxes ............................................................... 4-24 Data that can be received ............................................................ 4-24 Automatically receiving Internet faxes ......................................... 4-25 Manually receiving Internet faxes ................................................. 4-27 Utility mode/Fax mode parameters 5.1 “UTILITY MODE” menu .................................................................... 5-2 5.2 MACHINE SETTING .......................................................................... 5-4 Displaying the “MACHINE SETTING” menu .................................. 5-6 Selecting the buzzer volume (“BUZZER VOLUME” parameter) ..... 5-7 Changing the initial mode (“INITIAL MODE” parameter) ............... 5-8 Changing the scanning threshold (“SCAN THRESHOLD” parameter) ................................................ 5-9 5.3 ADMIN. MANAGEMENT ................................................................. 5-10 Displaying the “ADMIN. MANAGEMENT” menu .......................... 5-12 Specifying remote monitoring (“REMOTE MONITOR” parameter) .............................................. 5-13 Selecting the line monitoring volume (“LINE MONITOR” parameter) ..................................................... 5-15 5.4 DIAL REGISTRATION ..................................................................... 5-17 Displaying the “DIAL REGISTRATION” menu .............................. 5-18 Registering one-touch dial destinations ...................................... 5-19 Changing/canceling a programmed one-touch dial key .............. 5-22 Registering speed dial destinations ............................................. 5-24 Changing/canceling a programmed speed dial number .............. 5-28 Registering a group of fax numbers ............................................. 5-30 Changing/deleting a registered group of fax numbers ................ 5-32 Registering a dialing program ...................................................... 5-35 Changing/deleting a broadcast transmission program ................ 5-37 Changing/deleting a timer transmission program ........................ 5-40 Changing/deleting a mailbox transmission program ................... 5-42 Changing/deleting a polling reception program .......................... 5-44 Changing/deleting a relay initiating transmission program .......... 5-46 Fax kit FK-506 x-9 x-10 5.5 FAX REGISTRATION ........................................................................5-48 Displaying the “FAX REGISTRATION” menu ................................5-48 Registering mailboxes ..................................................................5-49 Deleting mailbox settings ..............................................................5-51 Registering a relay box .................................................................5-52 Deleting relay box settings ...........................................................5-57 5.6 FAX TX OPERATION ........................................................................5-59 Displaying the “FAX TX OPERATION” menu ................................5-60 Selecting the default scanning density (“DENSITY LEVEL” parameter) .....................................................5-61 Selecting the default image quality (“QUALITY PRIORITY” parameter) ...............................................5-62 Selecting the default transmission mode (“DEFAULT TX” parameter) ...........................................................5-63 Selecting header printing (“HEADER” parameter) ........................5-64 5.7 FAX RX OPERATION .......................................................................5-65 Displaying the “FAX RX OPERATION” menu ................................5-66 Selecting the memory reception mode (“MEMORY RX MODE” parameter) ..............................................5-67 Canceling memory reception ........................................................5-69 Specifying the number of rings (“NO. of RINGS” parameter) .......5-71 Selecting the reduced printing setting (“REDUCTION RX” parameter) .....................................................5-72 Selecting printing of the received document (“RX PRINT” parameter) ................................................................5-73 Selecting the reception mode (“RX MODE” parameter) ...............5-74 Specifying the forwarding settings (“FORWARD” parameter) ......5-75 Selecting footer printing (“FOOTER” parameter) ..........................5-76 Selecting the paper drawer (“SELECT TRAY” parameter) ............5-77 Selecting a closed reception setting (“CLOSED NETWORK” parameter) ..............................................5-79 5.8 REPORTING .....................................................................................5-80 Displaying the “REPORTING” menu .............................................5-81 Selecting automatic printing of the activity report (“ACTIVITY REPORT” parameter) .................................................5-82 Selecting automatic printing of the queued jobs report (“RESERVATION REPORT” parameter) ........................................5-83 Selecting automatic printing of the transmission results report (“TX RESULT REPORT” parameter) ..............................................5-84 Selecting automatic printing of the reception results report (“RX RESULT REPORT” parameter) .............................................5-85 Fax kit FK-506 6 7 8 Troubleshooting 6.1 Main error messages and their remedies ...................................... 6-2 6.2 When faxing is not performed correctly ......................................... 6-3 Faxes cannot be sent ..................................................................... 6-3 Faxes cannot be received .............................................................. 6-4 Calls cannot be made .................................................................... 6-4 Appendix 7.1 Main specifications .......................................................................... 7-2 7.2 Local Setup for Diagnostic (LSD) .................................................... 7-3 About Local Setup for Diagnostic (LSD) ........................................ 7-3 LSD operating environment ........................................................... 7-3 General setup procedure ............................................................... 7-4 Installing LSD ................................................................................. 7-5 Starting up LSD .............................................................................. 7-6 Main window of LSD ...................................................................... 7-6 Connecting to this machine ........................................................... 7-7 Downloading registered information from the machine ................. 7-7 Creating a new settings file ............................................................ 7-7 Registering one-touch dialing settings .......................................... 7-8 Editing one-touch dialing settings ............................................... 7-10 Registering speed dialing settings ............................................... 7-11 Editing speed dialing settings ...................................................... 7-13 Registering group dialing settings ............................................... 7-14 Editing group dialing settings ...................................................... 7-16 Printing the list of one-touch dialing, speed dialing and group dialing settings ............................................................................. 7-17 Saving settings to a computer ..................................................... 7-17 Saving settings to this machine ................................................... 7-17 Specifying Utility mode settings .................................................. 7-18 Specifying administrator settings ................................................. 7-21 Checking the counter totals ......................................................... 7-23 Checking the configuration page ................................................. 7-24 Uninstalling LSD ........................................................................... 7-24 7.3 Glossary ........................................................................................... 7-25 Index 8.1 Index .................................................................................................. 8-2 Fax kit FK-506 x-11 Available fax features Sending Broadcast transmission For details, refer to page 2-22. Timer transmission For details, refer to page 2-43. Polling transmission For details, refer to page 3-11. x-12 Fax kit FK-506 Relay initiating transmission For details, refer to page 3-19. 2 Reminder Specify a model compatible with F-code communications for the relay station. Receiving Memory reception For details, refer to page 2-46. Mailbox reception For details, refer to page 3-9. 2 Note Mailbox reception is compatible with F-code communication. Fax kit FK-506 x-13 Polling reception For details, refer to page 3-16. Forwarding For details, refer to page 3-25. x-14 Fax kit FK-506 Explanation of manual conventions Fax kit FK-506 x-15 x-16 Fax kit FK-506 Safety information This section contains detailed instructions on the operation and maintenance of this machine. To achieve optimum utility of this device, all operators should carefully read and follow the instructions in this manual. Please read the following section before connecting the machine to the supply. It contains important information related to user safety and preventing equipment problems. Please keep this manual in a handy place near the machine. Make sure you observe all of the precautions appear in each section of this manual. KM_Ver.01E_F 2 Note Some parts of the contents of this section may not correspond with the purchased product. Warning and Precaution Symbols The following indicators are used on the warning labels or in this manual to categorize the level of safety warnings. WARNING Ignoring this warning could cause serious injury or even death. CAUTION Ignoring this caution could cause injury or damage to property. Meaning of Symbols A triangle indicates a danger against which you should take precaution. This symbol warns against cause burns. A diagonal line indicates a prohibited course of action. This symbol warns against dismantling the device. A solid circle indicates an imperative course of action. This symbol indicates you must unplug the device. Fax kit FK-506 x-17 Disassemble and modification WARNING • Do not attempt to remove the covers and panels which have been fixed to the product. Some products have a high-voltage part or a laser beam source inside that could cause an electrical shock or blindness. • Do not modify this product, as a fire, electrical shock, or breakdown could result. If the product employs a laser, the laser beam source could cause blindness. Power cord WARNING • Use only the power cord supplied in the package. If a power cord is not supplied, only use the power cord and plug that is specified in POWER CORD INSTRUCTION. Failure to use this cord could result in a fire or electrical shock. • Use the power cord supplied in the package only for this machine and NEVER use it for any other product. Failure to observe this precaution could result in a fire or electrical shock. • Do not scratch, abrade, place a heavy object on, heat, twist, bend, pull on, or damage the power cord. Use of a damaged power cord (exposed core wire, broken wire, etc.) could result in a fire or breakdown. Should any of these conditions be found, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative. x-18 Fax kit FK-506 Power source WARNING • Use only the specified power source voltage. Failure to do that could result in a fire or electrical shock. • Connect power plug directly into wall outlet having the same configuration as the plug. Use of an adapter leads to the product connecting to inadequate power supply (voltage, current capacity, grounding), and may result in fire or shock. If proper wall outlet is not available, the customer shall ask qualified electrician for the installation. • Do not use a multiple outlet adapter nor an extension cord in principle. Use of an adapter or an extension cord could cause a fire or electrical shock. Contact your authorized service representative if an extension cord is required. • Consult your authorized service representative before connecting other equipment on the same wall outlet. Overload could result in a fire. CAUTION • The outlet must be near the equipment and easily accessible. Otherwise you can not pull out the power plug when an emergency occurs. Fax kit FK-506 x-19 Power plug WARNING • Do not unplug and plug in the power cord with a wet hand, as an electrical shock could result. • Plug the power cord all the way into the power outlet. Failure to do this could result in a fire or electrical shock. CAUTION • Do not tug the power cord when unplugging. Pulling on the power cord could damage the cord, resulting in a fire or electrical shock. • Remove the power plug from the outlet more than one time a year and clean the area between the plug terminals. Dust that accumulates between the plug terminals may cause a fire. Grounding WARNING • Connect the power cord to an electrical outlet that is equipped with a grounding terminal. x-20 Fax kit FK-506 Installation WARNING • Do not place a flower vase or other container that contains water, or metal clips or other small metallic objects on this product. Spilled water or metallic objects dropped inside the product could result in a fire, electrical shock, or breakdown. Should a piece of metal, water, or any other similar foreign matter get inside the product, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative. CAUTION • After installing this product, mount it on a secure base. If the unit moves or falls, it may cause personal injury. • Do not place the product in a dusty place, or a site exposed to soot or steam, near a kitchen table, bath, or a humidifier. A fire, electrical shock, or breakdown could result. • Do not place this product on an unstable or tilted bench, or in a location subject to a lot of vibration and shock. It could drop or fall, causing personal injury or mechanical breakdown. • Do not let any object plug the ventilation holes of this product. Heat could accumulate inside the product, resulting in a fire or malfunction. • Do not use flammable sprays, liquids, or gases near this product, as a fire could result. Fax kit FK-506 x-21 Ventilation CAUTION • Always use this product in a well ventilated location. Operating the product in a poorly ventilated room for an extended period of time could injure your health. Ventilate the room at regular intervals. Actions in response to troubles WARNING • Do not keep using this product, if this product becomes inordinately hot or emits smoke, or unusual odor or noise. Immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative. If you keep on using it as is, a fire or electrical shock could result. • Do not keep using this product, if this product has been dropped or its cover damaged. Immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative. If you keep on using it as is, a fire or electrical shock could result. CAUTION • The inside of this product has areas subject to high temperature, which may cause burns. When checking the inside of the unit for malfunctions such as a paper misfeed, do not touch the locations (around the fusing unit, etc.) which are indicated by a “Caution HOT” caution label. x-22 Fax kit FK-506 Consumables WARNING • Do not throw the toner cartridge or toner into an open flame. The hot toner may scatter and cause burns or other damage. CAUTION • Do not leave a toner unit or drum unit in a place within easy reach of children. Licking or ingesting any of these things could injure your health. • Do not store toner units and PC drum units near a floppy disk or watch that are susceptible to magnetism. They could cause these products to malfunction. When moving the machine CAUTION • Whenever moving this product, be sure to disconnect the power cord and other cables. Failure to do this could damage the cord or cable, resulting in a fire, electrical shock, or breakdown. • When moving this product, always hold it by the locations specified in the User’s Guide or other documents. If the unit falls it may cause severe personal injury. The product may also be damaged or malfunction. Fax kit FK-506 x-23 Special Notice to User For Canada NOTICE: This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five. Disconnect TNV circuit connectors before disconnecting power. Use only the attached telephone cord (Listee’s No. E66597, Part No. 127A9002). CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger (e.g., 24 AWG) UL Listed or CSA Certified Telecommunication Line Cord IMPORTANT SAFETY INSTRUCTIONS - When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 1. Do not use this product near water for example, near a bathtub, washbowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. 2. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. 3. Do not use the telephone to report a gas leak in the vicinity of the leak. 4. Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions. SAVE THESE INSTRUCTONS” AVIS: Le present materiel est conforme aux specifications techniques applicables d’Industrie Canada. L’indice d’equivalence de la sonnerie (IES) sert a indiquer le nombre maximal de terminaux qui peuvent etre raccordes a une interface telephonique. La terminaison d’une interface peut consister en une combinaison quelconque de dispositifs, a la seule condition que la somme d’indices d’equivalence de la sonnerie de tous les dispositifs n’excede pas 5. x-24 Fax kit FK-506 IMPORTANTES MEASURES DE SÉCURITÉ Certaines measures de sécurité doivent être prises pendant l’utilisation de matérial téléponique afin de réduire les risques d’incendie, de cho électrique et de blessures. En voici quelquesunes: 1. Ne pas utiliser l’appareil prés de l’eau, p.ex., prés d’une baignoire, d’un lavabo, d’un évier de cuisine, d’un bac à laver, dans un sous-sol humide ou prés d’une piscine. 2. Éviter d’utiliser le téléphone (sauf s’il s’agit d’un appareil sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre. 3. Ne pas utilier l’appareil téléponique pour signaler une fuite de gaz s’il est situé prés de la fuite. 4. Utilier seulement le cordon d’alimentation et le type de piles Indiqués dans ce manuel. Ne pas jeter les piles dans le feu: eles peuvent exploser. Se conformer aux réglements pertinents quant à l’élimination des piles. CONSERVER CES INSTRUCTIONS For U.S.A. FCC PART 68 REQUIREMENTS: This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If required, this information must be provided to the telephone company. This equipment uses certification jack USOC RJ11C. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). Fax kit FK-506 x-25 To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US: US:AAAEQ##TXXXX.. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label. If this equipment FK-506 causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn’t practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this equipment FK-506, for repair or warranty information, please contact the Konica Minolta dealer location where you purchased this equipment. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. If you home has specially wired alarm equipment connected to the telephone line, ensure the installation of FK-506 does not disable you alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer. The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) x-26 Fax kit FK-506 Disconnect TNV circuit connectors before disconnecting power. Use only the attached telephone cord (Listee’s No. E66597, Part No. 127A9002). CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger (e.g., 24 AWG) UL Listed or CSA Certified Telecommunication Line Cord IMPORTANT SAFETY INSTRUCTIONS - When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 1. Do not use this product near water for example, near a bathtub, washbowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. 2. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. 3. Do not use the telephone to report a gas leak in the vicinity of the leak. 4. Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions. SAVE THESE INSTRUCTIONS” WARNING/CAUTION Explained WARNING The exclamation point within an equilateral triangle followed by the word “Warning” is intended to alert the user to the possibility that a disregard for the warning may result in fatal hazards or critical injuries. Be sure to focus your attention on the Warning headings when reading the Copier User’s Guide. CAUTION The exclamation point within an equilateral triangle followed by the word “Caution” is intended to alert the user to the possibility that a disregard for the caution may result in minor injuries or in physical damage. Be sure to focus your attention on the Caution headings when reading the Copier User’s Guide. For New Zealand 1. This device is equipped with pulse dialing while the Telecom standard is DTMF tone dialing. There is no guarantee that Telecom lines will always continue to support pulse dialing. 2. This equipment does not fully meet Telecom’s impedance requirements. Performance limitations may occur when used in conjunction with some parts of the network. Telecom will accept no responsibility should difficulties arise in such circumstances. 3. The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Fax kit FK-506 x-27 Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom’s network services. 4. The automatic calling functions of this equipment must not be used to cause a nuisance to other customers. 5. Telepermitted equipment only may be connected to the auxiliary telephone port. The auxiliary port is not specifically designed for 3-wire connected equipment. 3-wire might not respond to incoming ringing when connected to this port. 6. The Reception Operation - No. of Rings Setting must be configured between 4 and 10. For Europe The Facsimile has been approved in accordance with Council Decision 1999/ 5/ EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network terminal point. In the event of problems, you should contact your equipment supplier in the first instance. The CE marking must be affixed to the product or to its data plate. Additionally it must be affixed to the packaging, if any, and to the accompanying documents. x-28 Fax kit FK-506 1 Precaution Precaution Chapter 1 Precaution Precaution Chapter 1 1 1 Precaution 1.1 Part names and their functions Main unit 1 7 6 2 5 4 3 13 8 9 10 11 12 1-2 Fax kit FK-506 Precaution Part name Description 1 Copy output tray Collects copies and printouts fed out facing down. 2 Front door Opened when replacing the toner bottle. 3 1st paper drawer • Can be loaded with up to 250 sheets of paper. • The paper size can be adjusted freely. • Special paper can be loaded. 4 Manual bypass tray • Used for manually feeding paper for making copies. • Load only one sheet of paper at a time. • Special paper can be loaded. 5 Right-side door release lever Used to open/close the right-side door. 6 Right-side door Opened when clearing paper misfeeds. 7 Mechanical counter Indicates the total number of copy and printout pages that were printed. 8 RJ45 connector for networking (optional) Used for connecting the network cable when this machine is used for network printing. 9 USB connector Used for connecting a USB cable from the computer. 10 Telephone line connector (LINE) Used for connecting the telephone cord from the wall jack. 11 Telephone jack (TEL) Used for connecting the cord from a telephone. 12 Power switch Used to turn the machine on and off. 13 Control panel Used to start copying or sending or to specify various settings. (See p. 1-4.) Fax kit FK-506 1-3 Precaution No. Chapter 1 1 Precaution 1.2 Control panel parts and their functions Names of control panel parts and their functions 1 Precaution Chapter 1 1 2 6 5 21 7 20 8 19 9 18 17 No. 1-4 4 3 16 15 14 13 12 11 10 Part name Description 1 [Power Save] key/indicator Press to enter Power Save mode. 2 [Mixed Original] key/indicator Press to select the “Mixed Original” setting. 3 [Simplex/Duplex] key/indicator Press to select double-sided copying. Select “1SIDE→1-SIDE”, “1-SIDE→2-SIDE”, “2-SIDE→1SIDE”or “2-SIDE→2-SIDE”. If any setting other than “1-SIDE→1-SIDE”is selected, the indicator lights up. 4 Display Displays the number of copies, zoom ratio, fax mode, setting menus and error messages. 5 [+], [,], [*] and [)] keys [OK] key Press the [+], [,], [*] and [)] keys to select menu items in the display and change their settings. Press the [OK] key to apply the setting. 6 [Printer] key/indicator This indicator lights up while data is being printed from the computer and flashes while data is being sent. For details, refer to the User’s Guide for the printer driver. 7 [Access] key Press when account track settings have been applied. 8 [Speed Dial] key Press to register frequently used fax numbers and addresses, and to recall them during transmissions. 9 [Phone Book] key Press to display the information programmed for onetouch dialing, group dialing and speed dialing. 10 [Back] key Press to return to the previous screen. 11 “Caution” indicator This indicator lights up or flashes if an error has occurred. For details, refer to “Troubleshooting” on page 6-2. 12 [Density] key Press to select the scanning density of copies and fax documents. Fax kit FK-506 Precaution Part name Description 13 [Quality] key Press to select the document quality. In Copy mode, select “TEXT”, “PHOTO” or “TEXT/ PHOTO”. In Fax mode, select “TEXT” or “PHOTO”, combined with “STD”, “FINE” or “S-FINE”. 14 [Zoom] key Press to specify whether to enlarge or reduce the image when copying. 15 [Paper] key Press to select the paper drawer that is to be used. 16 [Function] key/indicator Press to specify settings for advanced copy operations and useful fax transmission/reception functions, such as copying with a binding margin added and sending/receiving confidential documents. 17 [Finishing] key/indicator Press to select a copy Finishing function. 18 [Combine Original] key/indicator Specify settings to copy multiple (2 or 4) document pages together within a single sheet of paper (2in1 or 4in1). 19 [Confirm] key Press to view the counters or communication results, or to print a communication results report. 20 [Utility] key Press to specify settings in Utility mode. MACHINE SETTING, PAPER SOURCE SETTING, CUSTOM SIZE MEMORY, USER MANAGEMENT, ADMIN. MANAGEMENT, COPY SETTING 1, COPY SETTING 2, DIAL REGISTRATION, FAX REGISTRATION, FAX TX OPERATION, FAX RX OPERATION, REPORTING 21 [Mode Memory] key Press to register specified copy programs and recall them. Fax kit FK-506 1-5 Precaution No. Chapter 1 1 Precaution Chapter 1 1 23 24 25 Precaution 22 26 27 28 30 1-6 29 No. Part name Description 22 [Fax] key/indicator Press to enter Fax mode. The indicator on the key lights up in green to indicate that the machine is in Fax mode. 23 [Scan] key/indicator Press to enter Scan mode. The indicator on the key lights up in green to indicate that the machine is in Scan mode. (Available only when network interface card NC-503 or image controller IC-206 are installed) 24 [Copy] key/indicator Press to enter Copy mode. The indicator on the key lights up in green to indicate that the machine is in Copy mode. 25 [123/ABC] key Press to switch between number input mode and letter input mode. 26 [Reset] key • Press to clear all settings (except programmed settings) entered from the control panel. • The currently specified job is canceled. (Pressing this key does not switch the machine to Copy or Fax mode.) 27 [Interrupt] key/indicator Press to enter Interrupt mode. The indicator on the key lights up in green to indicate that the machine is in Interrupt mode. Press the key again to cancel Interrupt mode and return to the mode before Interrupt mode was entered. If this key is pressed while a received fax or computer document is being printed, printing stops so that the interrupting copy job can be performed. Press this key again to continue printing the received fax or computer document. Fax kit FK-506 Precaution Part name Description 28 [Clear/Stop] key • • • • 29 [Start] key/indicator • Press to start a copy operation. • Press to start sending a fax. • If this key is pressed while this machine is warming up, the next copy job is queued. • The key lights up in green to indicate that copy jobs can be queued, and the key lights up in orange to indicate that the machine is not ready to begin copy operations. 30 Keypad • • • • • Fax kit FK-506 Press to erase the entered letters and numbers. Press to stop a continuous copy operation. Press to stop the transmission/reception of the fax. Press to stop the print job from the computer. Use to type in the number of copies to be produced. Use to type in the various settings. Use to type in fax numbers. Use to type in speed dial numbers and text. In Fax mode, the [ ] key is used for tone transmissions (pulse dialing), and the [#] key is used for accessing an outside line. 1-7 Precaution No. Chapter 1 1 Precaution Chapter 1 1 32 33 34 Precaution 31 35 36 1-8 No. Part name Description 31 “Auto RX” indicator This indicator lights up when the automatic reception function is selected. 32 [Memory TX] key/indicator Press to select the memory transmission function. This indicator lights up in green when the memory transmission function is selected. 33 [On Hook] key Press to answer the call. Press this key again to hang up. 34 [Redial/Pause] key • Press to redial the last recipient called. • While dialing, this key is used to generate a pause when transferring from an internal to an external line or receiving information services. 35 One-touch dial keys • Use to dial previously registered fax numbers. • Use [01] through [32] for specifying one-touch dialing and group dialing settings. • Use keys [29] through [32] for specifying program dialing settings. 36 Switching plate Switches the numbers assigned to the one-touch dial keys. When the switching plate is closed in the lower position, the keys are numbered 01 through 16. When the switching plate is open in the upper position, the keys are numbered 17 through 32. Fax kit FK-506 Precaution Chapter 1 1 Display indications Fax mode screen 2 Precaution 1 3 6 4 5 No. Display indication Description 1 Time Indicates the time currently specified on the machine. 2 Available memory Indicates the percentage of the memory that is not used. When the amount of memory available is near 0%, it may not be possible to scan new documents since the memory is full. 3 Image quality Indicates the selected Quality setting. 4 STD/TEXT Indicates that the “STD/TEXT” setting is selected. FINE/TEXT Indicates that the “FINE/TEXT” setting is selected. S-FINE/TEXT Indicates that the “S-FINE/TEXT” setting is selected. STD/PHOTO Indicates that the “STD/PHOTO” setting is selected. FINE/PHOTO Indicates that the “FINE/PHOTO” setting is selected. S-FINE/PHOTO Indicates that the “S-FINE/PHOTO” setting is selected. Input mode Indicates the currently selected input mode. [1…] Indicates that the number input mode is selected. [A…] Indicates that the letter/symbol input mode is selected. 5 Messages Displays instructions for displaying the “FAX OTHER SETTING” menu and the status of operations, such as computer printing, while the machine is in Fax mode. 6 Fax number/e-mail address Displays the fax number or e-mail address being entered. Fax kit FK-506 1-9 Precaution Chapter 1 1 Fax mode icons Precaution Symbol 1-10 Description Dialing A fax number is being dialed. Ringing The machine is being called. Sending The document is being sent. Receiving A document is being received. In standby for timer transmission A document is queued for timer transmission. In standby for polling transmission A document is queued for polling transmission. In standby for mailbox reception A mailbox reception document is ready to be printed. Memory reception A document is being received and stored in the memory or has been received and stored in the memory. Fax kit FK-506 Precaution Chapter 1 Power supply Default settings The settings that are automatically selected when the machine is turned on or when the settings are reset are called the “default settings”. These settings serve as a reference for all functions. 2 Note The default settings can be changed from Utility mode. (Refer to page 5-2.) Fax mode - Quality: TEXT - Density: STD - Transmission setting: MEMORY TX - Reception setting: AUTO RX Fax kit FK-506 1-11 Precaution 1.3 1 Precaution 1.4 Entering text Follow the procedure described below to enter text when specifying the user name or programming one-touch dial keys with the recipient name. Changing the input mode Precaution Chapter 1 1 Each press of the [123/ABC] key switches between number input mode and letter/symbol input mode. [1...]: Numbers can be entered. [A...]: Letters and symbols can be entered. Key operation Using the keypad, type in numbers, letters and symbols. Switch between numbers and letters/symbols by pressing the [123/ABC] key. When “[1...]” appears in the display, numbers will be entered. When “[A...]” appears in the display, letters/symbols will be entered. The following characters can be entered with each key in the keypad. Characters that can be entered with keypad Keypad Available characters [1...] [A...] 1 1 . (period) @ _ (underscore) - (hyphen) 1 2 2 ABC2abc 3 3 DEF3def 4 4 GHI4ghi 5 5 JKL5jkl 6 6 MNO6mno 7 7 PQRS7pqrs 8 8 TUV8tuv 9 9 WXYZ9wxyz 0 # 1-12 0 (space) 0 * +&/*=!?()%[]^’‘{}|~$,:;<>" # # Fax kit FK-506 Precaution Detail Repeatedly press the keypad to scroll through the corresponding characters and symbols listed until the desired character appears in the display. Fax kit FK-506 1-13 Precaution ! Chapter 1 1 Precaution Chapter 1 1 Text input example When entering a name: Office 01 Press the [123/ABC] key until input mode [A...] is selected. Precaution *The cursor (_) flashes alternately in the display with the character at its current location. Press the [6] key three times. Press the [3] key seven times. Press the [)] key. 1-14 Fax kit FK-506 Precaution Precaution Chapter 1 1 Press the [3] key seven times. Press the [4] key seven times. Press the [2] key seven times. Press the [3] key six times. Fax kit FK-506 1-15 Precaution Precaution Chapter 1 1 Press the [0] key. Press the [123/ABC] key. Press the [0] key. Press the [1] key. 1-16 Fax kit FK-506 1 Precaution Chapter 1 Precaution Correcting text and input precautions To delete an entered character: Press the [*] or [)] key to move the cursor (_) below the character to be deleted, and then press the [Clear/Stop] key. To add a character within text: Press the [*] or [)] key to move the cursor (_) below the character where a character is to be added, and then type in the new character. (The new character is inserted in front of the character at the cursor’s position.) To enter text with the keypad: To enter a character with the same key used to enter the previously entered character, press the [)] key before entering the next character. (Refer to “Text input example” on page 1-14.) To enter a space: Press the [123/ABC] key until input mode [A...] is selected, and then press the [0] key in the keypad. To stop entering text: Press the [Reset] key. Fax kit FK-506 1-17 Precaution 1.5 Selecting and checking initial settings In order to take advantage of this machine’s many functions, certain settings including the one-touch dialing settings and the time, which is described below, must first be specified. Precaution Chapter 1 1 In addition, several settings, such as when the various reports are printed, are specified during production, but can be changed as required. Before starting to operate this machine, check these settings. Required settings Before using the machine, settings must be specified for the following. - Current date/time - Machine’s fax number - Telephone dialing system - Telephone wiring (external/internal) system If settings are specified for the following, the machine can be used more efficiently. We recommend specifying the appropriate settings. - Transmission source (your name and fax number) - One-touch dialing - Speed dialing - Program dialing Checking the initial settings Since settings have been specified for each function during production, the settings should be checked, then changed as necessary. (Refer to chapter 10, “Utility mode/Fax mode parameters”.) Setting the current date and time (“DATE&TIME” parameter) 1 Press the [Utility] key. The “UTILITY MODE” menu appears. 1-18 Fax kit FK-506 2 Press the [+] or [,] key until “ADMIN. MANAGEMENT” is selected, and then press the [OK] key. 3 Use the keypad to type in the administrator access code, and then press the [OK] key. Chapter 1 1 Precaution Precaution – The default administrator access code is “000000”. The “ADMIN. MANAGEMENT” menu appears. 4 Fax kit FK-506 Press the [+] or [,] key until “USER SETTING” is selected, and then press the [OK] key. 1-19 Precaution 5 Press the [+] or [,] key until “DATE&TIME” is selected, and then press the [OK] key. 6 Use the keypad to type in time and date, and then press the [OK] key. Precaution Chapter 1 1 – – 7 Enter the time in the 24-hour format. For the year, enter the last two digits. Press the [+] or [,] key until the desired time zone is selected, and then press the [OK] key. – This setting is required only if optional image controller IC-206 or optional network interface card NC-503 is installed on the machine. The “USER SETTING” menu appears again. To return to the main screen, press the [Reset] key. 1-20 Fax kit FK-506 Precaution Specifying the machine’s fax number (“USER FAX NO.” parameter) 1 Press the [Utility] key. Precaution The “UTILITY MODE” menu appears. 2 Press the [+] or [,] key until “ADMIN. MANAGEMENT” is selected, and then press the [OK] key. 3 Use the keypad to type in the administrator access code, and then press the [OK] key. The “ADMIN. MANAGEMENT” menu appears. Fax kit FK-506 Chapter 1 1 1-21 Precaution 4 Press the [+] or [,] key until “USER SETTING” is selected, and then press the [OK] key. 5 Press the [+] or [,] key until “USER FAX NO.” is selected, and then press the [OK] key. 6 Use the keypad to type in the fax number, and then press the [OK] key. Precaution Chapter 1 1 – – – For details on entering text, refer to “Entering text” on page 1-12. A maximum of 20 digits can be entered for the fax number. Characters that can be entered: Numbers (0 through 9), spaces, + and - The “USER SETTING” menu appears again. 1-22 Fax kit FK-506 Precaution The transmission source name is the name that will appear in the header of faxes sent from this machine. ! Detail The transmission source name is printed at the top of sent documents. Faxes can also be sent without adding the transmission source name. 1 Press the [Utility] key. The “UTILITY MODE” menu appears. 2 Fax kit FK-506 Press the [+] or [,] key until “ADMIN. MANAGEMENT” is selected, and then press the [OK] key. 1-23 Precaution Programming the transmission source name (“USER NAME” parameter) Chapter 1 1 Precaution Chapter 1 1 3 Use the keypad to type in the administrator access code, and then press the [OK] key. The default administrator access code is “000000”. Precaution – The “ADMIN. MANAGEMENT” menu appears. 4 Press the [+] or [,] key until “USER SETTING” is selected, and then press the [OK] key. 5 Press the [+] or [,] key until “USER NAME” is selected, and then press the [OK] key. 6 Use the keypad to type in the user name, and then press the [OK] key. – 1-24 For details on entering text, refer to “Entering text” on page 1-12. Fax kit FK-506 Precaution A maximum of 32 characters can be entered for the transmission source name. Precaution – Chapter 1 1 The “USER SETTING” menu appears again. Selecting the telephone dialing system (“TONE/PULSE” parameter) There are two types of telephone dialing systems: tone dialing (PB) and pulse dialing (DP10pps or DP20pps). Faxes cannot be sent if this machine is not set to the system used by your telephone line. Select the correct setting after checking which type of dialing system is used. 1 Press the [Utility] key. The “UTILITY MODE” menu appears. 2 Fax kit FK-506 Press the [+] or [,] key until “ADMIN. MANAGEMENT” is selected, and then press the [OK] key. 1-25 Precaution Chapter 1 1 Use the keypad to type in the administrator access code, and then press the [OK] key. Precaution 3 The “ADMIN. MANAGEMENT” menu appears. 4 Press the [+] or [,] key until “COMM. SETTING” is selected, and then press the [OK] key. 5 Press the [+] or [,] key until “TONE/PULSE” is selected, and then press the [OK] key. 6 Press the [+] or [,] key until “TONE” or “PULSE” is selected, and then press the [OK] key. The “COMM.SETTING” menu appears. 1-26 Fax kit FK-506 Precaution The connected wiring system can be set to either “PSTN” (Public Switched Telephone Network) or “PBX” (Private Branch Exchange). If “PBX” is selected, the outside line access number (or extension number) must be specified. The outside line access number (or extension number) is programmed with the [#] key. 1 Press the [Utility] key. The “UTILITY MODE” menu appears. 2 Press the [+] or [,] key until “ADMIN. MANAGEMENT” is selected, and then press the [OK] key. 3 Use the keypad to type in the administrator access code, and then press the [OK] key. The “ADMIN. MANAGEMENT” menu appears. Fax kit FK-506 1-27 Precaution Selecting the telephone wiring system (“PSTN/PBX” parameter) Chapter 1 1 Precaution 4 Press the [+] or [,] key until “COMM. SETTING” is selected, and then press the [OK] key. 5 Press the [+] or [,] key until “PSTN/PBX” is selected, and then press the [OK] key. 6 Press the [+] or [,] key until “PSTN” or “PBX” is selected, and then press the [OK] key. Precaution Chapter 1 1 1-28 Fax kit FK-506 Precaution If “PBX” was selected, type the outside line access number in the next screen that appears, and then press the [OK] key. Precaution – Chapter 1 1 The “COMM. SETTING” menu appears again. Fax kit FK-506 1-29 Precaution Precaution Chapter 1 1 1-30 Fax kit FK-506 Faxing 2 Faxing Chapter 2 Faxing 2 Faxing 2.1 General transmission operation This section contains information on the general operation for sending a fax. 2 Faxing Chapter 2 2 Note This is a G3 fax machine. Faxes can only be sent or received with this machine if the recipient’s or sender’s machine complies with the G3 standard. 1 Press the [Fax] key. The machine enters Fax mode, and the Fax mode screen appears. 2-2 Fax kit FK-506 Faxing 2 2 Position the document to be faxed. For details on positioning the document, refer to “Positioning the document” on page 2-6. Faxing Chapter 2 – 3 Select the Quality setting. – 4 Type in the fax number of the recipient. – 5 For details on specifying the recipient, refer to “Specifying a recipient” on page 2-12. Press the [Start] key. – – Fax kit FK-506 For details on selecting the Quality setting, refer to “Selecting the fax quality” on page 2-10. If the document is loaded into the document feeder, the machine starts scanning the document and sending the fax. When the transmission is finished, a beep is sounded. To stop the transmission, press the [Clear/Stop] key, and then select “YES” in the screen that appeared. If the document is placed on the original glass, continue with step 6. 2-3 Faxing 2 Press the [+] or [,] key until “AUTO DETECTION” or “MANUAL” is selected, and then press the [OK] key. Faxing Chapter 2 6 – 7 To begin scanning, press the [OK] key. – 8 If “MANUAL” was selected, specify the paper size. To change the size of paper to be scanned, press the [,] key, and then specify the size. To continue scanning document pages, position the next document page, and then press the [OK] key. Repeat this step until all document pages have been scanned. 2-4 Fax kit FK-506 Faxing 2 9 ! Detail For details on canceling the transmission of a scanned document, refer to “Canceling (deleting) a queued transmission” on page 2-31. If the fax could not be sent, a transmission report is printed. For details, refer to “Checking communication results (reports/lists)” on page 2-35. Fax kit FK-506 2-5 Faxing The transmission begins. When the transmission is finished, a beep is sounded. To stop the transmission, press the [Clear/Stop] key, and then select “YES” in the screen that appeared. Chapter 2 After all document pages have been scanned, press the [Start] key. Faxing 2 2.2 Positioning the document Loading the document into the document feeder Chapter 2 2 Reminder Faxing Document pages bound with staples or paper clips can damage the machine. Be sure to remove all staples and paper clips before faxing a document. 1 Press the [Fax] key. The machine enters Fax mode, and the Fax mode screen appears. 2 Load the document into the document feeder with the side to be scanned facing up. – – 2-6 A maximum of 50 sheets of plain A3size paper can be loaded. Only a single page can be loaded if the document has a length of 432 mm (17 inches) or more. Fax kit FK-506 Faxing 2 Slide the document guides to fit the size of document being loaded. Faxing Chapter 2 3 – Non-standard-sized documents with the following maximum sizes can be scanned. Maximum size 297 mm (11-3/4 inch) 1000 mm (39-1/4 inch) Fax kit FK-506 Paper feed direction Minimum size 210 mm (Sizes less than 210 mm are scanned as 210 mm.) 139.7 mm (5-1/2 inch) Paper feed direction 2-7 Faxing 2 ! Detail Chapter 2 If the memory does not contain data for received faxes or polling reception, a maximum of 280 standard A4-size document pages can be scanned and stored in the memory at one time. However, if the optional expanded memory unit is installed, a maximum of 1,024 scanned pages can be stored. Faxing The scanned document is sent with a width of A4 w, B4 w or A3 w, (Letter w, Legal w, Ledger w) whichever is closest to but greater than the width of the document. If the length of the document exceeds 1,000 mm (39-1/4 inches), this machine may determine that a document misfeed occurred and stop scanning. Any part of the image within a 2-mm (1/16-inch) border around the edge of the document cannot be scanned. When a document with an A3-size (Ledger-size) width is scanned with the “S-FINE” setting, a document with a maximum length of 900 mm (351/2 inches) can be scanned. Placing the document on the original glass 1 Press the [Fax] key. The machine enters Fax mode, and the Fax mode screen appears. 2-8 Fax kit FK-506 Faxing 2 – 3 Fax kit FK-506 Chapter 2 Lift open the document feeder, and then place the document on the original glass with the side to be scanned facing down. Align the document on the scales above and to the left of the original glass. Faxing 2 Close the document feeder. 2-9 Faxing 2 2.3 Selecting the fax quality Faxing Chapter 2 Selecting one of the following image quality settings to match the type of document (whether it contains a large amount of small print, detailed illustrations or photos) to be faxed will produce a sharper result. Document type Quality setting Text documents (TEXT), or photo documents (PHOTO) STD/FINE/S-FINE Selecting a Quality setting 1 Press the [Fax] key. The machine enters Fax mode, and the Fax mode screen appears. 2-10 2 Position the document to be faxed. 3 Press the [Quality] key. 4 Press the [+] or [,] key until the desired Quality setting is selected, and then press the [OK] key. Fax kit FK-506 Faxing 2 ! If the “PHOTO” or “S-FINE/PHOTO” setting is selected, the fax may have a decreased image quality, depending on the quality of the recipient’s fax machine or on whether the document size is larger than the paper loaded in the recipient’s fax machine. Fax kit FK-506 2-11 Faxing Depending on the recipient’s fax machine, it may not be possible to send faxes using the “S-FINE/TEXT” or “S-FINE/PHOTO” setting. In this case, the fax is sent with the “FINE/TEXT” or “FINE/PHOTO” setting. Chapter 2 Detail Faxing 2 2.4 Specifying a recipient Specifying a single recipient Faxing Chapter 2 Use any of the following methods to specify a single recipient. - Manual dialing - One-touch dialing - Speed dialing - Group dialing - Program dialing - Phone book dialing As an example, the following procedures describe how to send faxes using the document feeder. ! Detail If the country code and recipient’s fax number are entered immediately after the prefix for an international call (001, 0061 or 0041) when sending international faxes, not enough time may be allowed for establishing a connection, causing a busy signal to be heard. If this is the case, press the [Redial/Pause] key twice before entering the country code and fax number so that there is a pause of about 6 seconds after the prefix for international calls is dialed. If a connection still cannot be established, send the fax manually. For details, refer to “Faxing after completing a telephone call (manual faxing)” on page 2-29. Manual dialing 1 Press the [Fax] key to enter Fax mode. 2 Position the document to be faxed. – 3 If necessary, select the Quality setting. – 2-12 Refer to “Positioning the document” on page 2-6. For details on selecting the Quality setting, refer to “Selecting the fax quality” on page 2-10. Fax kit FK-506 Faxing 2 4 Using the keypad, type in the fax number of the recipient. F-codes (SUB and SID) can also be entered. Refer to “Using Fcodes” on page 3-2. Faxing Chapter 2 – 5 Press the [Start] key. Scanning and transmission begin. ! Detail A maximum of 30 digits can be entered for the fax number. Characters that can be entered: Numbers (0 through 9), , #, spaces, and pauses For details on entering text, refer to “Entering text” on page 1-12. If the [Redial/Pause] key is pressed while entering the fax number, a 3second pause is added. A pause appears as “P” in the display. If the machine is connected to a PBX line and the outside line access number has been specified as described in “Selecting the telephone wiring system (“PSTN/PBX” parameter)” on page 1-27, enter “#” to dial the outside line access number automatically. One-touch dialing If one-touch dial keys have already been programmed with fax numbers, the fax number of a recipient can be specified simply by pressing the corresponding one-touch dial key. 2 Note For details on programming a one-touch dial key, refer to “Registering one-touch dial destinations” on page 5-19. 1 Position the document to be faxed. – Fax kit FK-506 Refer to “Positioning the document” on page 2-6. 2-13 Faxing 2 2 If necessary, select the Quality setting. – Press the one-touch dial key ([01] through [32]) programmed with the destination where the fax is to be sent. – When the switching plate is closed in the lower position, the keys are numbered 01 through 16. – When the switching plate is open in the upper position, the keys are numbered 17 through 32. – If a one-touch dial key was incorrectly pressed, press the [Clear/ Stop] key to clear the specified destination. Faxing Chapter 2 3 4 For details on selecting the Quality setting, refer to “Selecting the fax quality” on page 2-10. Press the [Start] key. Scanning and transmission begin. To stop the transmission, press the [Clear/Stop] key, and then press the [OK] key when the next screen appears. Speed dialing If speed dial numbers have already been registered, the fax number of a recipient can be specified quickly by entering the corresponding speed dial number. 2-14 Fax kit FK-506 Faxing 2 2 1 Position the document to be faxed. – 2 Refer to “Positioning the document” on page 2-6. If necessary, select the Quality setting. – For details on selecting the Quality setting, refer to “Selecting the fax quality” on page 2-10. 3 Press the [Speed Dial] key. 4 Use the keypad to type in the 3-digit speed dial number, and then press the [OK] key. – Fax kit FK-506 If the number was incorrectly entered, press the [Reset] key, and then type in the correct number. 2-15 Faxing For details on programming speed dial numbers, refer to “Registering speed dial destinations” on page 5-24. Chapter 2 Note Faxing 2 Press the [Start] key. Faxing Chapter 2 5 Scanning and transmission begin. To stop the transmission, press the [Clear/Stop] key, and then select “YES” in the screen that appeared. Group dialing If one-touch dial keys have already been programmed with a group of fax numbers, the fax numbers of all destinations in the group can be specified simply by pressing the corresponding one-touch dial key. 2 Note For details on programming a one-touch dial key with a group of recipients, refer to “Registering a group of fax numbers” on page 5-30. 1 Position the document to be faxed. – 2 If necessary, select the Quality setting. – 2-16 Refer to “Positioning the document” on page 2-6. For details on selecting the Quality setting, refer to “Selecting the fax quality” on page 2-10. Fax kit FK-506 Faxing Press the one-touch dial key ([01] through [32]) programmed with the group of fax numbers where the fax is to be sent. – – – 4 If a one-touch dial key was incorrectly pressed, press the [Clear/Stop] key to clear the specified destination. When the switching plate is closed in the lower position, the keys are numbered 01 through 16. When the switching plate is open in the upper position, the keys are numbered 17 through 32. Press the [Start] key. Scanning and transmission begin. To stop the transmission, press the [Clear/Stop] key, and then select “YES” in the screen that appeared. Program dialing If one-touch dial keys have already been programmed with fax numbers and a transmission/reception function (such as timer transmission or polling reception), that function can be performed simply by pressing the corresponding one-touch dial key. 2 Note For details on registering a program, refer to “Registering a dialing program” on page 5-35. Fax kit FK-506 2-17 Faxing 3 Chapter 2 2 Faxing 2 1 Position the document to be faxed. – – Chapter 2 2 If necessary, select the Quality setting. – – 3 Faxing Refer to “Positioning the document” on page 2-6. For polling reception, this step can be skipped. For details on selecting the Quality setting, refer to “Selecting the fax quality” on page 2-10. For polling reception, this step can be skipped. Press the one-touch dial key ([29] through [32], labeled in blue) programmed with the desired function. – – 4 When the switching plate is open in the upper position, the keys are numbered 17 through 32. If a one-touch dial key was incorrectly pressed, press the [Clear/Stop] key to clear the specified destination. Press the [Start] key. The registered function automatically begins. To stop the transmission, press the [Clear/Stop] key, and then select “YES” in the screen that appeared. ! Detail To cancel a timer transmission, press the [Function] key, and then select “CANCEL RESERV.”. For details, refer to “Canceling (deleting) a queued transmission” on page 2-31. Phone book dialing (LIST, SEARCH) Pressing the [Phone Book] key displays all destinations registered with onetouch dial keys and speed dial numbers, allowing the desired destination to be searched for and selected. 1 Position the document to be faxed. – 2-18 Refer to “Positioning the document” on page 2-6. Fax kit FK-506 Faxing 2 2 If necessary, select the Quality setting. – For details on selecting the Quality setting, refer to “Selecting the fax quality” on page 2-10. Press the [Phone Book] key. 4 Press the [+] or [,] key until “LIST” or “SEARCH” is selected, and then press the [OK] key. Faxing Chapter 2 3 – Fax kit FK-506 When optional image controller IC-206 or network interface card NC-503 has been installed on the machine, “LDAP SEARCH” appears, allowing an LDAP search to be performed. However, in order to perform an LDAP search, various LDAP settings must be specified in advance. For details on performing LDAP searches, refer to “Searching the phone book (LDAP search)” on page 4-6. For details on the specifying LDAP settings, refer to the User’s Guide for the option. 2-19 Faxing 2 If “LIST” was selected: The list of all destinations registered with one-touch dial keys and speed dial numbers appears. Press the [+] or [,] key until the desired destination is selected, and then press the [OK] key. (Press the [*] or [)] key to search for the desired starting character.) After selecting the destination, continue with step 7. – If “SEARCH” was selected: A screen appears, allowing you to enter the text to be searched for. Continue with step 5. Faxing Chapter 2 – 5 Use the keypad to type in the first few characters of the name registered for the desired destination, and then press the [OK] key. – A maximum of 10 characters can be entered. A screen appears, containing the list of destinations registered with a name beginning with the entered characters. 6 2-20 Press the [+] or [,] key until the desired destination is selected, and then press the [OK] key. Fax kit FK-506 Faxing 2 7 Press the [Start] key. Scanning and transmission begin. A fax can be sent after specifying destinations using a combination of the one-touch dial keys, the speed dial numbers, directly typing in the fax number, or pressing the [Redial/Pause] key. Chapter 2 Chain dialing Faxing 2 Note Use memory transmission to send a fax to multiple destinations. Use any of the following methods to specify the destinations. - Manual dialing - One-touch dialing - Speed dialing - Phone book dialing The following procedure describes how to specify destinations using the one-touch dial keys, then directly typing in the fax number. 1 Press the [On Hook] key. The indicator on the [Memory TX] key goes off, and then “*ON HOOK*” appears in the display. Fax kit FK-506 2-21 Faxing 2 Press the one-touch dial key for the desired destination, and then press the [Start] key. 3 Use the keypad to type in the fax number of the recipient, and then position the document to be faxed. Faxing Chapter 2 2 – 4 Refer to “Positioning the document” on page 2-6. Press the [Start] key. The registered function automatically begins. To stop the transmission, press the [Clear/Stop] key, and then select “YES” in the screen that appeared. Specifying multiple destinations (broadcast transmission) A document can be sent to multiple destinations with a single operation. This is called a broadcast transmission. 2 Note Use memory transmission to send a fax to multiple destinations. 2-22 Fax kit FK-506 Faxing Destinations can be specified using any combination of the methods listed above. ! Detail A maximum of 255 destinations can be specified for the same transmission. When the one-touch dial keys are used, a maximum of 32 destinations can be specified. When the speed dial numbers are used, a maximum of 240 destinations can be specified. When fax numbers are directly typed in, a maximum of 16 destinations can be specified. 1 Position the document to be faxed. – 2 Refer to “Positioning the document” on page 2-6. Press the [Function] key. The “FAX FUNCTION” menu appears. Fax kit FK-506 2-23 Faxing Use any of the following methods to specify multiple destinations. - Manual dialing - One-touch dialing - Speed dialing - Group dialing - Phone book dialing Chapter 2 2 Faxing 2 Press the [+] or [,] key until “BROADCAST” is selected, and then press the [OK] key. 4 Specify a recipient, and then press the [OK] key. Faxing Chapter 2 3 – – – – – 2-24 When specified using the one-touch dial keys: Press the one-touch dial key programmed with the destination where the fax is to be sent. When specified using speed dial numbers: Press the [Speed Dial] key, and then type in the 3-digit speed dial number of the destination where the fax is to be sent. When specified using group dialing: Press the one-touch dial key programmed with the group of destinations where the fax is to be sent. When specified using the phone book: Press the [Phone Book] key, and then specify the destination after selecting either “LIST” or “SEARCH”. (Refer to “Phone book dialing (LIST, SEARCH)” on page 2-18.) When optional image controller IC-206 or network interface card NC-503 has been installed on the machine, an LDAP search can be performed. For details, refer to “Searching the phone book (LDAP search)” on page 4-6. When directly typed in: Type in the fax number of the destination where the fax is to be sent. Fax kit FK-506 Faxing 2 5 – Repeat steps 4 and 5 until all of the desired recipients have been added. 6 Select “RETURN”, and then press the [OK] key. 7 If necessary, select the Quality setting. – 8 For details on selecting the Quality setting, refer to “Selecting the fax quality” on page 2-10. Press the [Start] key. Scanning and transmission begin. ! Detail Since the result report is printed after the transmission is finished, you can check whether the fax was sent to all destinations. To stop the transmission, press the [Clear/Stop] key, and then select “YES” in the screen that appeared. Performing this operation cancels all selected destinations. To cancel a timer transmission, press the [Function] key, and then select “CANCEL RESERV.”. For details, refer to “Canceling (deleting) a queued transmission” on page 2-31. Fax kit FK-506 2-25 Faxing Chapter 2 To add a recipient, select “ADD”, and then press the [OK] key. Faxing 2 Manual redialing Dialing the last destination where a fax was sent is called “redialing”. Chapter 2 1 Position the document to be faxed. – 2 If necessary, select the Quality setting. Faxing – 3 Refer to “Positioning the document” on page 2-6. For details on selecting the Quality setting, refer to “Selecting the fax quality” on page 2-10. Press the [Redial/Pause] key. The fax number of the last destination where a fax was sent is displayed. 4 Press the [Start] key. Scanning and transmission begin. 2-26 Fax kit FK-506 Faxing 2.5 2 Operations while scanning documents Faxing If the memory becomes full while documents are being scanned when queuing a transmission (specifying a fax transmission while another fax transmission job is being performed) or for a timer transmission, a message appears, allowing you to select whether to send the scanned pages or cancel the transmission. Chapter 2 If the memory becomes full 2 Note If the memory becomes full (0% appears for the amount of memory available), all pages that have been scanned are erased. If the transmission is to be canceled: The data for the scanned pages are erased. Wait until all fax transmission or reception operations are finished, check the amount of memory that is available, and then perform the fax transmission again. If the scanned pages are to be sent: If the document was scanned from the original glass, send the scanned document pages, and then finish the operation. Check the amount of memory that is available, and then perform the fax transmission again. If the document was scanned from the document feeder or reverse automatic document feeder, send the scanned document pages, and then scan and send the document pages remaining in the document feed tray. Fax kit FK-506 2-27 Faxing 2 2.6 If the fax cannot be sent Chapter 2 While faxing, if the recipient’s fax machine is busy or does not answer or if, for any other reason, such as due to a transmission error, the fax is not sent correctly, this machine automatically redials the fax number. The document to be sent is treated as a queued fax waiting for redialing until the fax number is redialed. If the redialing or fax transmission could not be completed correctly, a transmission result report is printed. Faxing 2 Note For details on the transmission result report, refer to “Types of reports/ lists” on page 2-38. 2-28 Fax kit FK-506 Faxing If a telephone is connected to the machine and the same line is used for phoning and faxing, the document can be sent immediately after talking with the recipient over the telephone. This feature is useful, for example, if you wish to notify the recipient that you are sending a fax. ! Detail Memory transmission cannot be performed with a manual transmission. If the recipient’s fax machine is set to receive faxes automatically (automatic reception), a beep is sounded without the recipient answering the telephone. In this case, you cannot talk to the recipient. When faxing after completing a telephone call, feed the document using the document feeder. A manual transmission can be performed when a telephone is connected to the TEL port of this machine. Even when pulse dialing is being used, typing in “ ” produces signals for tone dialing. 1 Load the document into the document feeder. – 2 If necessary, select the Quality setting. – 3 For details on selecting the Quality setting, refer to “Selecting the fax quality” on page 2-10. Pick up the telephone receiver. – Fax kit FK-506 Refer to “Positioning the document” on page 2-6. Check that the dial tone can be heard. 2-29 Chapter 2 Faxing after completing a telephone call (manual faxing) Faxing 2.7 2 Faxing 2 If the [On Hook] key is pressed instead of picking up the telephone receiver, the speaker can be used for manual transmission. Faxing Chapter 2 – 4 Specify the fax number of the recipient. – – 5 Use the telephone to dial the fax number. The fax number of the recipient can also be specified using the keys in the control panel of this machine. (Refer to page 2-12.) After finishing talking on the telephone, the recipient should press the [Start] key to start receiving the fax. Once the recipient’s fax machine is ready, a beep is heard. 6 Press the [Start] key. Scanning and transmission begin. To stop the transmission, press the [Clear/Stop] key, and then select “YES” in the screen that appeared. 7 2-30 Return the telephone receiver to its cradle. Fax kit FK-506 Faxing 2.8 2 Stopping the transmission Canceling (deleting) a queued transmission To cancel a transmission when the scanned document is waiting to be sent, delete the job, and cancel the transmission. Press the [Function] key. Faxing 1 The “FAX FUNCTION” menu appears. 2 Press the [+] or [,] key until “CANCEL RESERV.” is selected, and then press the [OK] key. – If a polling transmission job is stored, a screen for entering the ID appears. If there are no queued transmission jobs in the memory, the message “*NONE*” appears. The details (specified transmission time/type of transmission/destination fax number) of the queued jobs stored in the memory are displayed. Fax kit FK-506 Chapter 2 To stop a transmission, press the [Clear/Stop] key, and then select “YES” in the screen that appeared. 2-31 Faxing 2 Press the [+] or [,] key until the transmission job to be deleted is selected, and then press the [OK] key. 4 Press the [+] or [,] key until “YES” is selected, and then press the [OK] key. Faxing Chapter 2 3 The selected transmission job is canceled (deleted). 5 2-32 To delete more queued jobs, repeat steps 2 through 4. Fax kit FK-506 Faxing 2.9 2 Checking machine counters Machine counters that can be checked Machine counter Description TOTAL COUNT This counter shows the total number of pages printed since this machine was installed. SIZE COUNT This counter shows the total number of copies/printouts printed on the specified paper size. (The paper size that is counted should be set by the service representative.) TOTAL SCAN This counter shows the total number of scans made since this machine was installed. (Scans made during copying are not included.) TX PAGES This counter shows the total number of pages faxed since this machine was installed. RX PAGES This counter shows the total number of fax pages received since this machine was installed. 1 With the main screen displayed, press the [Confirm] key. The “CONFIRM MODE” menu appears. 2 Fax kit FK-506 Press the [+] or [,] key until “TOTAL PAGE” is selected, and then press the [OK] key. 2-33 Faxing Chapter 2 Pressing the [Confirm] key displays the total number of pages printed since the machine was installed. Faxing 2 Press the [+] or [,] key until the counter to be checked is selected. 4 Press the [OK] key. Faxing Chapter 2 3 The “CONFIRM MODE” menu appears again. 5 Press the [Back] key. The main screen appears again. 2-34 Fax kit FK-506 Faxing 2.10 2 Checking communication results (reports/lists) Chapter 2 The communication results information for a maximum of 60 sent and received documents is saved. Checking communication results 1 Press the [Confirm] key. Faxing The “CONFIRM MODE” menu appears. 2 Press the [+] or [,] key until “TX/RX RESULT” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until the communication results to be checked are displayed. Fax kit FK-506 2-35 Faxing 2 – Chapter 2 – – In the TX/RX RESULT screen, “TX” indicates sent faxes, and “RX” indicates received faxes. To exit the “CONFIRM MODE” menu and display the main screen, press the [Back] key twice while the TX/RX RESULT screen is displayed. To print the communication results report, press the [Start] key. After the communication results report is printed, the main screen appears. Faxing Printing reports/lists 1 Press the [Confirm] key. The “CONFIRM MODE” menu appears. 2 2-36 Press the [+] or [,] key until “PRINT REPORT” is selected, and then press the [OK] key. Fax kit FK-506 Faxing 2 3 After the selected report/list is printed, the main screen appears again. 2 Note The reception/transmission results reports can be checked in the display. For details on viewing the communication results, refer to “Checking communication results” on page 2-35. For details on the available types of reports/lists, refer to “Types of reports/lists” on page 2-38. Fax kit FK-506 2-37 Faxing Chapter 2 Press the [+] or [,] key until the report/list to be printed is selected, and then press the [OK] key. Faxing 2 2.11 Types of reports/lists Paper of the following sizes can be used to output the reports. Chapter 2 Metric: A5 v, B5 v, A4 w/v, B4 w, A3 w Inch: Invoice (8-1/2 × 5-1/2) v, Letter w/v, Legal (8-1/2 × 14) w, Ledger (11 × 17) w However, when printing on A5 v, B5 v or Invoice (8-1/2 × 5-1/2) v paper, the report may be split and printed on multiple pages. Faxing TX RESULT REPORT: The document number, recipient name, date sent, starting time of transmission, number of document pages, time required, mode, and transmission result are printed. SESSION FUNCTION No. DESTINATION STATION DATE TIME PAGE DURATION MODE RESULT 0001 TX 001 AAA NEWYORK 012345678 APR. 19 18:00 010 00:02'21" G3 OK RX RESULT REPORT: The document number, caller name, date received, starting time of reception, number of pages received, time required, mode, and reception result are printed. SESSION FUNCTION No. DESTINATION STATION DATE TIME PAGE DURATION MODE RESULT 0001 POLLING RECEPTION 001 AAA TOKYO 098765432 APR. 19 18:00 001 00:02'21" ECM NG 0014: ERROR DURING RX ACTIVITY REPORT: The number, document number, communication date, starting time of transmission/reception, whether a transmission or reception was performed, recipient/caller name, number of pages sent/received, mode, and communication result are printed. This machine is set to automatically print the report each time a total of 60 communications have been performed. 2-38 Fax kit FK-506 Faxing SESSION DATE TIME TX/ RX DESTINATION STATION PAGE DURATION MODE RESULT 01 0001 APR.19 16:32 T-- AAA NEWYORK 012345678 006 00:01'16" ECM OK 02 0002 APR.19 18:00 ---RX AAA TOKYO 098765432 001 00:02'21" ECM NG 03 0002 APR.19 18:00 ---RX AAA TOKYO 098765432 012 00:02'48" ECM OK 04 0003 APR.19 19:12 T-- HEAD OFFICE 024682468 001 00:00'56" ECM OK MEMORY DATA LIST: This is a list of documents stored in the memory and waiting to be sent, and documents specified for timer transmission, batch transmission or polling reception. The document number, type of operation to be performed, time, recipient/ caller name, and number of document pages are printed. MEMORY IMAGE PRINT: A reduced image of the first page of the document stored in the memory and waiting to be sent in addition to the document number, type of operation to be performed, recipient/caller name, date, time, and number of document pages are printed. ONE TOUCH LIST: The recipients registered with the one-touch dial keys are printed in the numerical order of the keys. OT-No. DESTINATION STATION DESTINATION NUMBER DETAIL OT-01 AAA NEWYORK 012345678 33.6 JAN.20.2001 OT-02 AAA TOKYO 098765432 14.4 JAN.20.2001 OT-03 HEAD OFFICE 024682468 OT-04 NJ OFFICE 0P02345678 SUB:#1234 16:00 SET DATE 33.6 FEB.12.2001 14.4 FEB.12.2001 SPEED DIAL LIST: The recipients registered with the speed dial numbers are printed in numerical order. Fax kit FK-506 2-39 Faxing No. Chapter 2 2 Faxing Chapter 2 2 SP-No. DESTINATION STATION DESTINATION NUMBER DETAIL SET DATE SP-001 AMSTERDAM OFFICE 0P09876543 33.6 JAN.20.2001 SP-002 KOREA OFFICE 0P01357913 14.4 JAN.20.2001 SP-003 ABCDEF 024682468 33.6 FEB.12.2001 SP-004 POST OFFICE 0224466880 SUB:#5678 14.4 FEB.12.2001 Faxing KEY SETTING LIST: The group dialing and program dialing settings specified for one-touch dial keys are printed in the numerical order of the keys. RELAY BOX LIST: The status and settings for the 10 relay user boxes are printed. MACHINE STATUS LIST: The current machine settings are printed. Configuration Page: The list of print settings are printed. PCL Font List: This option is available only if optional image controller IC-206 is installed. The list of PCL fonts are printed. 2-40 Fax kit FK-506 Faxing 2.12 2 Memory transmission and real-time transmission When the indicator on the [Memory TX] key is lit, the memory transmission mode is selected. Faxing With memory transmission, the document is scanned, then stored in the memory for transmission. Memory transmission allows transmission of the next document to be specified while a different communication operation is being performed (queued transmission). Chapter 2 Memory transmission 2 Note Memory transmission is selected as the default transmission mode. For details on performing a memory transmission, refer to “General transmission operation” on page 2-2. Real-time transmission When the indicator on the [Memory TX] key is not lit, the real-time transmission mode is selected. With real-time transmission, each page of the document can be scanned according to the transmission status. This ensures that even documents with many pages can be sent. ! Detail Memory transmission is the default transmission mode. To select realtime transmission as the default transmission mode, set “DEFAULT TX” in Utility mode to “ADF TX”. For details, refer to “Selecting the default transmission mode (“DEFAULT TX” parameter)” on page 5-63. When the real-time transmission mode is used, the document should be loaded into the document feeder. Transmission is not possible by positioning the document on the original glass. If a real-time transmission job is specified while a fax is being sent or received, the transmission is queued. Real-time transmission cannot be used if multiple recipients are specified. The real-time transmission mode cannot be used together with the timer transmission function. Fax kit FK-506 2-41 Faxing 2 1 Load the document into the document feeder. – Chapter 2 2 Refer to “Positioning the document” on page 2-6. Press the [Memory TX] key. Faxing The indicator on the [Memory TX] key lights up. 3 If necessary, select the Quality setting. – For details on selecting the Quality setting, refer to “Selecting the fax quality” on page 2-10. 4 Specify the fax number of the recipient. 5 Press the [Start] key. Scanning and transmission begin. When the transmission is finished, the machine is reset to the default transmission mode. 2-42 Fax kit FK-506 Faxing The function for sending a fax at a specified time is called “timer transmission”. This is convenient for communicating at discounted calling times, such as at night or early in the morning. ! Detail The time is set in the 24-hour format. If the machine is not programmed with the current time, the fax cannot be sent at the specified time. Refer to “Setting the current date and time (“DATE&TIME” parameter)” on page 1-18. Timer transmission can be combined with broadcast transmission, mailbox transmission, polling reception, or relay initiating transmission. The timer transmission function cannot be used together with real-time transmission. 1 Position the document to be faxed. 2 If necessary, select the Quality setting. 3 Specify the fax number of the recipient. – 4 Refer to “Specifying a recipient” on page 2-12. Press the [,] key. The “FAX OTHER SETTING” menu appears. Fax kit FK-506 2-43 Chapter 2 Sending a fax at a specified time Faxing 2.13 2 Faxing 2 Press the [+] or [,] key until “TIMER SETTING” is selected, and then press the [OK] key. 6 Use the keypad to type in the transmission time, and then press the [OK] key. 7 Press the [+] or [,] key until “RETURN” is selected, and then press the [OK] key. Faxing Chapter 2 5 The transmission screen appears again. 8 Press the [Start] key. The machine scans the document, then enters transmission standby mode. 2 Note To cancel the queued transmission, refer to “Canceling (deleting) a queued transmission” on page 2-31. 2-44 Fax kit FK-506 Faxing Batch transmission Multiple documents can be stored in the memory and faxed together at a specified time. In order to use this function, a one-touch dial key must first be programmed from Utility mode with the batch transmission settings (transmission time). 2 Chapter 2 2.14 2 For details on programming a one-touch dial key, refer to “Registering one-touch dial destinations” on page 5-19. 1 Position the document to be faxed. – 2 Refer to “Positioning the document” on page 2-6. If necessary, select the Quality setting. – For details on selecting the Quality setting, refer to “Selecting the fax quality” on page 2-10. 3 Press the one-touch dial key programmed with the desired batch transmission settings. 4 Press the [Start] key. The machine automatically starts scanning the document, then sends it at the specified time. 2 Note To cancel a queued batch transmission, press the [Function] key, and then select “CANCEL RESERV.” for each transmission job. For details, refer to “Canceling (deleting) a queued transmission” on page 2-31. Fax kit FK-506 2-45 Faxing Note Faxing 2 2.15 Receiving Memory reception Chapter 2 This machine automatically prints faxes that it has received. However, when receiving confidential faxes, the received document can be stored in the memory and printed at a specified time or when memory reception is turned off. Faxing The memory reception setting is specified in Utility mode. For details on changing the setting, refer to “Selecting the memory reception mode (“MEMORY RX MODE” parameter)” on page 5-67. Paper sizes for received faxes With this machine, received documents can be printed on paper of the following sizes. Metric: A5 v, B5 v, A4 w/v, B4 w, A3 w Inch: Invoice (8-1/2 × 5-1/2) v, Letter w/v, Legal (8-1/2 × 14) w, Ledger (11 × 17) w Automatic reception (dedicated fax mode) This mode is specified if the telephone line is used only for faxing. When the number of rings specified with the “NO. of RINGS” parameter are detected, fax reception begins automatically. Ringing Reception of the fax begins automatically. received document 2 Note This mode is selected as the default reception mode. For details, refer to “Selecting the reception mode (“RX MODE” parameter)” on page 5-74. 2-46 Fax kit FK-506 Faxing 2 Selecting this mode is convenient if a telephone is connected to the machine and the same line, which is primarily used for phoning, is also used for faxing. The fax document can immediately be received after talking with the caller over the telephone. Faxing Ringing The ringer of the connected telephone continues ringing. After the receiver is picked up and the conversation is completed, press the [Start] key to begin receiving the fax. ! Detail A manual reception can be performed when a telephone is connected to the external telephone port of this machine. To use manual reception, set “RX MODE” in Utility mode to “MANUAL RX”. For details, refer to “Selecting the reception mode (“RX MODE” parameter)” on page 5-74. 1 After the telephone rings, pick up the receiver to talk with the caller. 2 After talking and long beeps are heard from the caller’s fax machine, press the [Start] key. – If the caller’s fax machine is set to send automatically, the long beeps may not be sounded. The machine starts receiving the fax. 3 Fax kit FK-506 Chapter 2 Manual reception Return the telephone receiver to its cradle. The machine sounds a beep when the fax reception is finished. 2-47 Faxing 2 2.16 Making a telephone call Chapter 2 1 2 Dial the telephone number of the recipient. Faxing Telephone calls can be made when a telephone is connected to this machine. 3 Talk to the recipient after they pick up their telephone receiver. 4 When the conversation is finished, return the telephone receiver to its cradle. Pick up the telephone receiver. Check that the dial tone can be heard. 2-48 Fax kit FK-506 Faxing 2.17 2 Receiving a telephone call If “RX MODE” is set to “MANUAL RX”, a telephone call can be received. When the telephone rings, pick up the receiver to talk with the caller. 2 When the conversation is finished, return the telephone receiver to its cradle. Faxing 1 Chapter 2 The following procedure describes how to receive a telephone call when an external telephone is connected. Fax kit FK-506 2-49 Faxing Faxing Chapter 2 2 2-50 Fax kit FK-506 Useful transmission and reception functions Useful transmission and reception functions Chapter 3 3 3 Useful transmission and reception functions 3 Useful transmission and reception functions 3.1 Using F-codes Chapter 3 This machine is compatible with F-code communications defined by the Communications and Information Network Association of Japan. F-code communications are mailbox functions that use “SUB” (sub-addresses), “SEP” (selective polling), “SID” and “PWD” (passwords), which are regulated by the G3 standards of the ITU-T (International Telecommunication Union). Useful transmission and reception functions Use the keypad to specify the F-codes described below, according to the operation to be performed. F-code Description SUB Specify when transmitting using F-codes. A maximum of 20 digits can be entered. PASSWORD (SID) Specify when limiting recipients by using a password. A maximum of 20 digits can be entered. POLL ID (SEP) Specify when calling the sender to have a document sent. ! Detail F-code functions can only be used with fax machines equipped with Fcode functions. Before specifying settings, check that both machines are compatible with F-codes. If one-touch dial keys or speed dial numbers are programmed with Fcodes (SUB or SID), F-code communications can be performed. Mailbox transmissions/receptions can be performed with machines compatible with F-codes. 3-2 Fax kit FK-506 Useful transmission and reception functions 3 Specifying F-codes when sending faxes F-codes can be specified when the keypad is used to type in the fax number of a recipient. Using the keypad, type in the fax number of the recipient. 2 Press the [,] key. The “FAX OTHER SETTING” menu appears. 3 Press the [+] or [,] key until “SUB, SID SETTING” is selected, and then press the [OK] key. 4 Use the keypad to type in the SUB address, and then press the [OK] key. – Fax kit FK-506 To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. 3-3 Useful transmission and reception functions Chapter 3 1 Useful transmission and reception functions 3 – – Use the keypad to type in the password, and then press the [OK] key. Chapter 3 5 To type in the password, continue with step 5. If no password is to be entered, press the [OK] key, and then continue with step 6. Useful transmission and reception functions – 6 To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. Press the [Start] key. Scanning and transmission begin. Specifying F-codes when registering destinations F-codes can be specified when programming one-touch dial keys or speed dial numbers. 3-4 1 Using the keypad, type in the fax number of the recipient. 2 Press the [,] key. Fax kit FK-506 3 Press the [+] or [,] key until “SUB, SID SETTING” is selected, and then press the [OK] key. 4 Use the keypad to type in the SUB address, and then press the [OK] key. – – – 5 Use the keypad to type in the password, and then press the [OK] key. – 6 To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. To type in the password, continue with step 5. If no password is to be entered, press the [OK] key, and then continue with step 6. To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. Press the [OK] key. Continue specifying other settings. Fax kit FK-506 3-5 Chapter 3 3 Useful transmission and reception functions Useful transmission and reception functions Useful transmission and reception functions 3 3.2 Mailbox communication Useful transmission and reception functions Chapter 3 Mailbox communication functions by using a mailbox to receive a document to be sent to a specific person. Since a mailbox ID is required during transmission and reception, confidential documents can safely be faxed. Sending a document to a mailbox on the recipient’s machine is called a mailbox transmission, and receiving a document in this machine’s mailbox is called a mailbox reception. The following procedures describe how to register mailboxes, send mailbox transmissions, and print a document received in a mailbox. ! Detail A maximum of five mailboxes can be specified on this machine. For details, refer to “Registering mailboxes” on page 5-49. If one-touch dial keys or speed dial numbers are programmed with the recipient’s F-codes, F-code transmissions/receptions can be performed. For details, refer to “Mailbox transmission” on page 3-7. Registering mailboxes In order to receive documents in mailboxes, the mailboxes must first be registered. For details, refer to “Registering mailboxes” on page 5-49. 3-6 Fax kit FK-506 Useful transmission and reception functions 3 Mailbox transmission With this function, a document is sent to a mailbox on the recipient’s machine. This is used to send important documents to a specific person. ! The recipient and mailbox settings must be specified. The mailbox ID must be entered in order for the recipient to view the fax document. 1 Position the document to be faxed. – 2 If necessary, select the Quality setting. – 3 Fax kit FK-506 Refer to “Positioning the document” on page 2-6. For details on selecting the Quality setting, refer to “Selecting the fax quality” on page 2-10. Press the [Function] key. 3-7 Useful transmission and reception functions Mailbox transmission is compatible with F-code communication. Machines compatible with F-codes can be specified as recipients for mailbox transmission. Chapter 3 Detail Useful transmission and reception functions Chapter 3 3 4 Press the [+] or [,] key until “MAILBOX TX” is selected, and then press the [OK] key. 5 Use the keypad to type in the fax number of the recipient, and then press the [OK] key. Useful transmission and reception functions – 6 Use the keypad to type in the mailbox ID, and then press the [OK] key. – – – – 3-8 Refer to “Specifying a recipient” on page 2-12. Enter the mailbox ID (SUB) (20 digits or less) registered for the recipient’s mailbox. The only characters that can be used for the mailbox ID are 0 through 9, * and #. If the recipient is specified using a one-touch dial key or a speed dial number that is also programmed with a SUB (sub-address), the SUB is displayed. If necessary, change the setting. To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. Fax kit FK-506 Useful transmission and reception functions 7 3 – – 8 Enter the password (20 digits or less) if a password has been specified for the recipient’s mailbox. The only characters that can be used for the password are 0 through 9, * and #. To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. Press the [Start] key. Scanning and transmission begin. Printing documents received in mailboxes The document can be received only if the mailbox ID and password specified by the recipient is the same as the mailbox ID and password registered on this machine. If a document has been received in a mailbox, “ screen. ” appears in the main ! Detail In order to receive documents in mailboxes, the mailboxes must first be registered. For details, refer to “Registering mailboxes” on page 5-49. The following procedure describes how to print a document received with the mailbox reception function. Fax kit FK-506 3-9 Useful transmission and reception functions – Chapter 3 Use the keypad to type in the password, and then press the [OK] key. Useful transmission and reception functions 3 Press the [Function] key. 2 Press the [+] or [,] key until “PRINT MAILBOX RX” is selected, and then press the [OK] key. 3 Use the keypad to type in the mailbox ID (four digits), and then press the [OK] key. Useful transmission and reception functions Chapter 3 1 – 3-10 To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. Fax kit FK-506 Useful transmission and reception functions 3.3 3 Polling transmission With polling transmission, a document is stored in the machine’s memory and sent when requested by the recipient. ! Detail If a document for polling transmission is in a mailbox, “ the main screen. ” appears in Chapter 3 If the polling transmission function is specified, the document is stored in the polling transmission box of the mailboxes and is sent when a polling request is received from the recipient. Detail Polling transmission is compatible with F-code communication. A maximum of 30 polling transmissions can be programmed. If the memory is full, polling transmissions cannot be specified. With polling transmission, the recipient incurs the cost of the call. The following procedure describes how to specify a polling transmission using the polling transmission box. 1 Position the document to be faxed. – 2 If necessary, select the Quality setting. – Fax kit FK-506 Refer to “Positioning the document” on page 2-6. For details on selecting the Quality setting, refer to “Selecting the fax quality” on page 2-10. 3-11 Useful transmission and reception functions ! Useful transmission and reception functions 3 Press the [Function] key. 4 Press the [+] or [,] key until “POLLING TX” is selected, and then press the [OK] key. 5 Press the [+] or [,] key until “SINGLE” or “MULTI” is selected, and then press the [OK] key. Useful transmission and reception functions Chapter 3 3 – – 3-12 To allow the polling transmission document to be requested only once, then be deleted from the memory, select “SINGLE”. To allow the polling transmission document to be requested multiple times, select “MULTI”. The document is stored in the memory until it is deleted by selecting “CANCEL RESERV.”. Fax kit FK-506 Useful transmission and reception functions – – – – – 7 Use the keypad to type in the password (four digits), and then press the [OK] key. – – 8 If a polling ID is not to be specified, continue with step 8. The polling ID can be set to any number between 0000 and 9999. If there is only one polling transmission document to be registered, it is not necessary to specify a polling ID and password. To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. If no password is to be specified, press the [OK] key, and then continue with step 8. The password can be set to any number between 0000 and 9999. To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. Press the [Start] key. – If a document for polling is in a mailbox, “ ” appears in the main screen. Scanning begins, and then the machine enters a standby mode. To stop scanning and registering the document, press the [Clear/Stop] key, and then select “YES” in the screen that appeared. Fax kit FK-506 3-13 Chapter 3 Use the keypad to type in the polling ID (four digits), and then press the [OK] key. Useful transmission and reception functions 6 3 Useful transmission and reception functions 3 ! Detail To cancel polling transmission, press the [Function] key, and then select “CANCEL RESERV.” to delete the job. For details, refer to “Canceling (deleting) a queued transmission” on page 2-31. Useful transmission and reception functions Chapter 3 Deleting a polling transmission document 3-14 1 Press the [Function] key. 2 Press the [+] or [,] key until “POLLING TX” is selected, and then press the [OK] key. Fax kit FK-506 3 Press the [+] or [,] key until “SINGLE” or “MULTI” is selected, and then press the [OK] key. 4 Use the keypad to type in the polling ID (four digits), and then press the [OK] key. 5 Press the [+] or [,] key until “DELETE” is selected, and then press the [OK] key. Fax kit FK-506 3-15 Chapter 3 3 Useful transmission and reception functions Useful transmission and reception functions Useful transmission and reception functions 3 3.4 Polling reception With polling reception, a document loaded in the sender’s machine or the document reserved for polling transmission is sent when a request is sent. This is convenient when the recipient is to incur the cost of the call. ! Detail Chapter 3 When the one-touch dial keys are used, a maximum of 32 destinations can be specified. Useful transmission and reception functions A maximum of 255 recipients can be specified. When fax numbers are directly typed in, a maximum of 16 destinations can be specified. When the speed dial numbers are used, a maximum of 240 destinations can be specified. Polling reception is compatible with F-codes. 3-16 1 Press the [Function] key. 2 Press the [+] or [,] key until “POLLING RX” is selected, and then press the [OK] key. Fax kit FK-506 Useful transmission and reception functions 3 Specify the fax number of the recipient. – For details on specifying the recipients, refer to step 7 in “Specifying multiple destinations (broadcast transmission)” on page 2-22. To enter the polling ID and password, press the [,] key. – 5 Use the keypad to type in the polling ID (no more than 20 digits), and then press the [OK] key. – 6 Fax kit FK-506 If there is no need to enter a polling ID and password, press the [OK] key, and then continue with step 7. To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. Use the keypad to type in the password (no more than 20 digits), and then press the [OK] key. 3-17 Useful transmission and reception functions Chapter 3 4 3 Useful transmission and reception functions 3 – To specify multiple recipients, select “ADD”, and then repeat steps 3 through 6. Chapter 3 7 To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. Useful transmission and reception functions – 8 3-18 After all of the desired recipients have been specified, select “RETURN”. Press the [Start] key. Fax kit FK-506 Useful transmission and reception functions 3.5 3 Relay initiating transmission A relay request is a function for sending a document to a relay station, which then broadcasts the document to the recipients. If broadcast transmissions are frequently sent to remote recipients, overall communication costs can be reduced by grouping relay stations and relay destinations. ! Specify a model compatible with F-code communications for the relay station. This machine can be specified as a relay station. The relay initiating transmission function cannot be used together with mailbox transmission. In order to specify a relay initiating transmission, the relay box ID must first be registered with the relay station. For details, refer to “Registering a relay box” on page 5-52. Fax kit FK-506 3-19 Useful transmission and reception functions Relay initiating transmission is compatible with F-code communication. Chapter 3 Detail Useful transmission and reception functions 3 1 Position the document to be faxed. – 2 Refer to “Positioning the document” on page 2-6. If necessary, select the Quality setting. – For details on selecting the Quality setting, refer to “Selecting the fax quality” on page 2-10. Press the [Function] key. 4 Press the [+] or [,] key until “RELAY INITIATE” is selected, and then press the [OK] key. Useful transmission and reception functions Chapter 3 3 3-20 Fax kit FK-506 Useful transmission and reception functions 5 3 Specify the relay station, and then press the [OK] key. For details on specifying the relay destination, refer to “Specifying a recipient” on page 2-12. Chapter 3 – Use the keypad to type in the relay box ID, and then press the [OK] key. – – – Fax kit FK-506 Enter the relay box ID (20 digits or less) programmed at the relay station. The only characters that can be used for the relay box ID are 0 through 9, * and #. To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. 3-21 Useful transmission and reception functions 6 Useful transmission and reception functions 3 7 Use the keypad to type in the password, and then press the [OK] key. – Chapter 3 – Enter the password (20 digits or less) if a password has been specified at the relay station. The only characters that can be used for the password are 0 through 9, * and #. Useful transmission and reception functions – 8 To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. Press the [Start] key. Scanning and transmission begin. 3-22 Fax kit FK-506 Useful transmission and reception functions 3.6 3 Relay broadcast transmissions Relay station This machine can also be specified as a relay station. Detail Relay broadcast transmission is compatible with F-code communication. A relay box ID cannot be the same as a mailbox ID. When destinations are specified using the one-touch dial keys, speed dial numbers and group dialing, a maximum of 50 destinations can be specified. The received document is printed at the relay station. Fax kit FK-506 3-23 Useful transmission and reception functions ! Chapter 3 If this machine is configured as a relay station, this machine can receive the document sent from another fax machine (relay initiating station), then transmit it to multiple recipients (receiving stations). Useful transmission and reception functions 3 In order to perform a relay broadcast transmission, the relay box must first be registered. A maximum of 10 relay boxes can be registered. For details on registering relay boxes, refer to “Registering a relay box” on page 5-52. 2 Note Useful transmission and reception functions Chapter 3 In order to perform a relay broadcast transmission as a relay station, the relay box ID (four digits) and the receiving stations (final destinations) must first be registered. For details, refer to “Registering a relay box” on page 5-52 3-24 Fax kit FK-506 Useful transmission and reception functions 3.7 3 Forwarding With forwarding, the received document is sent to the destination specified with this machine. A fax number or e-mail address can be specified as the forwarding destination. ! A received Internet fax cannot be forwarded to a fax number. In addition, if the received data exceeds the conditions specified with the BASIC/ADVANCED settings, it cannot be forwarded, even if the forwarding destination is an e-mail address. For details on the BASIC/ADVANCED settings, refer to “Selecting BASIC/ADVANCED settings” on page 4-11. In order to forward to an e-mail address, optional image controller IC-206 or optional network interface card NC-503 must be installed on the machine. Fax kit FK-506 3-25 Useful transmission and reception functions For details on specifying forwarding settings, refer to “Specifying the forwarding settings (“FORWARD” parameter)” on page 5-75. Chapter 3 Detail Useful transmission and reception functions 3 3.8 Faxing from a computer (direct faxing) A document created in an application, such as word-processing software, can be faxed by specifying the telephone (fax) number of the recipient from the computer, without first printing the document. To perform a direct fax transmission, use the optional unimessage pro I-Net portal utility. Chapter 3 ! Detail In order to perform a direct fax transmission, optional image controller IC206 or optional network interface card NC-503 must be installed on the machine. Useful transmission and reception functions The settings for receiving direct fax result notifications for unimessage pro I-Net portal cannot be used. User computer STEP1 LAN STEP2 Telephone Line Fax Transmission Fax machine This machine STEP 1 Specify the fax number of the recipient (specify the recipient after specifying printing from the application). STEP 2 The data received from the computer is sent to the specified fax number. 3-26 Fax kit FK-506 Useful transmission and reception functions 3 In order to perform a direct fax transmission, settings must be specified for the following in the “NETWORK SETTING” menu (which can be displayed after selecting “ADMIN. MANAGEMENT” in the “UTILITY” menu). ! Detail Parameters that must be specified for direct faxing IP ADDRESS SETTING Specify the network settings for this machine. SUBNET MASK Chapter 3 For details on the network settings, refer to the User’s Guide for image controller IC-206 or network interface card NC-503. GATEWAY TX Fax kit FK-506 To allow use of the direct fax transmission function, select “ENABLE”. To prohibit use of the direct fax transmission function, select “DISABLE”. 3-27 Useful transmission and reception functions GATEWAY Useful transmission and reception functions Useful transmission and reception functions Chapter 3 3 3-28 Fax kit FK-506 Chapter 4 Internet faxing Internet faxing 4 Internet faxing 4 4 Internet faxing 4.1 Sending Internet faxes Sending Internet faxes Internet faxing Chapter 4 In order to send an Internet fax, settings for the following must first be specified. If the settings are not specified correctly, a communication error will occur and the transmission cannot be completed correctly. - IP ADDRESS SETTING - SUBNET MASK - GATEWAY - SENDER NAME - E-MAIL ADDRESS - SMTP SERVER ADDRESS - SMTP PORT NO. - SMTP TIMEOUT - TEXT INSERT - DEFAULT SUBJECT - POP BEFORE SMTP ! Detail For details on the settings, refer to the User’s Guide for optional image controller IC-206 or network interface card NC-503. General transmission operation 1 Press the [Fax] key. The machine enters Fax mode, and the Fax mode screen appears. 4-2 Fax kit FK-506 Internet faxing 2 4 Position the document to be faxed. For details on positioning the document, refer to “Positioning the document” on page 2-6. 3 If necessary, select the Quality setting. 4 Press the [123/ABC] key. – 5 Using the one-touch dial keys, speed dial numbers and keypad, specify the e-mail address of the recipient. – Fax kit FK-506 For details on selecting the Quality setting, refer to “Specifying the image quality and density when scanning” on page 4-16. If necessary, press the [,] key to specify the transmission time and other basic and advanced settings. For details, refer to “Specifying transmission settings” on page 4-10. 4-3 Internet faxing Chapter 4 – Internet faxing 4 6 Press the [Start] key. If the document is loaded into the document feeder, the machine starts scanning the document and sending the fax. – To stop the transmission, press the [Clear/Stop] key, and then select “YES” in the screen that appeared. – If the document is placed on the original glass, continue with step 7. – With Internet fax communication, the following functions can be used in the same way as with fax communications using a telephone line. Broadcast transmission (page 2-22) Timer transmission (page 2-43) Queued transmission (page 2-41) Forwarding (page 3-25) Relay broadcast transmissions (page 3-23) – If the fax could not be sent, a transmission report is printed. For details, refer to “Checking communication results (reports/lists)” on page 2-35. When the transmission is finished, a beep is sounded. Internet faxing Chapter 4 – 7 Press the [+] or [,] key until “AUTO DETECTION” or “MANUAL” is selected, and then press the [OK] key. 8 To begin scanning, press the [OK] key. – 4-4 To change the size of paper to be scanned, press the [,] key, and then specify the size. Fax kit FK-506 Internet faxing 9 4 To continue scanning document pages, position the next document page, and then press the [OK] key. After all document pages have been scanned, press the [Start] key. – To stop the transmission, press the [Clear/Stop] key, and then select “YES” in the screen that appeared. – With Internet fax communication, the following functions can be used in the same way as with fax communications using a telephone line. Broadcast transmission (page 2-22) Timer transmission (page 2-43) Queued transmission (page 2-41) Forwarding (page 3-25) Relay broadcast transmissions (page 3-23) Transmission begins. When the transmission is finished, a beep is sounded. ! Detail For details on canceling the transmission of a scanned document, refer to “Canceling (deleting) a queued transmission” on page 2-31. If the fax could not be sent, a transmission report is printed. For details, refer to “Checking communication results (reports/lists)” on page 2-35. Fax kit FK-506 4-5 Chapter 4 10 Repeat this step until all document pages have been scanned. Internet faxing – Internet faxing 4 Searching the phone book (LDAP search) An e-mail address can be found in the phone book with an LDAP search. An LDAP search is a function for recalling an e-mail address registered on the LDAP server. The search can be performed by entering part of the recipient’s name or e-mail address. For this example, we will recall the e-mail address registered with the name “AAA TOKYO” and the e-mail address “[email protected]”. ! Detail 1 Position the document to be faxed. 2 If necessary, select the Quality setting. 3 Press the [Phone Book] key. 4 Press the [+] or [,] keys until “LDAP SEARCH” is selected, and then press the [OK] key. Internet faxing Chapter 4 In order to perform an LDAP search, LDAP settings must be specified in advance. For details, refer to the User’s Guide for image controller IC-206 or network interface card NC-503. 4-6 Fax kit FK-506 Internet faxing 4 Press the [,] or [+] key until “NAME” or “E-MAIL” is selected, and then press the [OK] key. 6 Use the keypad to type in part of the e-mail address or name registered for the desired destination, and then press the [OK] key. – Fax kit FK-506 If “NAME” was selected in step 5, type in part of the registered name. 4-7 Internet faxing Chapter 4 5 Internet faxing 4 Chapter 4 7 – If “E-MAIL” was selected in step 5, type in part of the registered email address. – A maximum of 10 characters can be entered. Press the [,] or [+] key until the desired destination is selected, and then press the [%] key. – Internet faxing – To recall the e-mail address of the selected destination and return to the fax number input screen, press the [OK] key. If “NAME” was selected in step 5, select the registration name (AAA TOKYO). – If “E-MAIL” was selected in step 5, select the e-mail address ([email protected]). A screen appears, requesting confirmation of the selected destination. 4-8 Fax kit FK-506 Internet faxing 8 4 Press the [OK] key. 9 Chapter 4 The e-mail address of the selected destination is recalled, and the fax number input screen appears again. To return to step 7, press the [Back] key. Press the [Start] key. Internet faxing Scanning and transmission begin. Fax kit FK-506 4-9 Internet faxing 4 4.2 Specifying transmission settings While the screen for entering the e-mail address is displayed, press the [,] key to specify settings for the following transmission parameters. - TIMER TX - MAX TX SIZE - MAX QUALITY - CODING METHOD Settings for “TIMER TX” can be specified by selecting “TIMER SETTING”, and settings for “MAX TX SIZE”, “MAX QUALITY”, and “CODING METHOD” can be specified by selecting “BASIC/ADVANCED”. Specifying the transmission time Chapter 4 1 Position the document to be faxed, and then specify the recipient. Refer to “General transmission operation” on page 4-2. Internet faxing – 4-10 2 Press the [,] key. 3 Press the [+] or [,] key until “TIMER SETTING” is selected, and then press the [OK] key. Fax kit FK-506 Internet faxing 4 Use the keypad to type in the transmission time, and then press the [OK] key. 5 Press the [Back] key. The screen for entering the e-mail address appears again. Selecting BASIC/ADVANCED settings 1 Position the document to be faxed, and then specify the recipient. Refer to “General transmission operation” on page 4-2. Internet faxing – Chapter 4 4 2 Press the [,] key. 3 Press the [+] or [,] key until “BASIC/ADVANCED” is selected, and then press the [OK] key. Fax kit FK-506 4-11 Internet faxing 4 4 Press the [+] or [,] key until “BASIC” or “ADVANCED” is selected, and then press the [OK] key. – Chapter 4 – If “ADVANCED” was selected, continue with the procedures on page 4-13 through page 4-15 for the parameters to be specified. Internet faxing – If “BASIC” was selected, the “FAX OTHER SETTING” menu appears again. If “BASIC” was selected, the following settings are specified. MAX TX SIZE: A4 MAX QUALITY: FINE CODING METHOD: MH 4-12 Fax kit FK-506 Internet faxing 4 Selecting the setting for “MAX TX SIZE” With the “BASIC/ADVANCED” menu displayed, select “ADVANCED”, and then press the [OK] key. For details on displaying the “BASIC/ADVANCED” menu, refer to steps 1 through 3 in “Selecting BASIC/ADVANCED settings” on page 4-11. Chapter 4 – The “ADVANCED” menu appears. 2 Press the [+] or [,] key until “MAX TX SIZE” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “A3”, “B4” or “A4” is selected, and then press the [OK] key. 4 Select “RETURN” in the next two screens that appear. The screen for entering the e-mail address appears again. Fax kit FK-506 4-13 Internet faxing 1 Internet faxing 4 Selecting the setting for “MAX QUALITY” 1 With the “BASIC/ADVANCED” menu displayed, select “ADVANCED”, and then press the [OK] key. Chapter 4 – For details on displaying the “BASIC/ADVANCED” menu, refer to steps 1 through 3 in “Selecting BASIC/ADVANCED settings” on page 4-11. The “ADVANCED” menu appears. Press the [+] or [,] key until “MAX QUALITY” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “FINE” or “S-FINE” is selected, and then press the [OK] key. 4 Select “RETURN” in the next two screens that appear. Internet faxing 2 The screen for entering the e-mail address appears again. 4-14 Fax kit FK-506 Internet faxing 4 Selecting the setting for “CODING METHOD” With the “BASIC/ADVANCED” menu displayed, select “ADVANCED”, and then press the [OK] key. For details on displaying the “BASIC/ADVANCED” menu, refer to steps 1 through 3 in “Selecting BASIC/ADVANCED settings” on page 4-11. Chapter 4 – The “ADVANCED” menu appears. 2 Press the [+] or [,] key until “CODING METHOD” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “MH”, “MR” or “MMR” is selected, and then press the [OK] key. 4 Select “RETURN” in the next two screens that appear. The screen for entering the e-mail address appears again. Fax kit FK-506 4-15 Internet faxing 1 Internet faxing 4 4.3 Specifying the image quality and density when scanning Quality settings Press the [Quality] key. 2 Press the [+] or [,] key until the desired image quality setting is selected, and then press the [OK] key. Internet faxing Chapter 4 1 – To fax using the “S-FINE” image quality, select “ADVANCED” in the “BASIC/ADVANCED” menu, select “MAX QUALITY”, and then select “S-FINE”. For details on specifying the setting, refer to “Selecting the setting for “MAX QUALITY”” on page 4-14. The main screen appears again. 4-16 Fax kit FK-506 Internet faxing 4 Press the [Density] key. 2 Press the [*] or [)] key until one of the five density levels is selected, and then press the [OK] key. Internet faxing 1 Chapter 4 Density settings The main screen appears again. Fax kit FK-506 4-17 Internet faxing 4 4.4 Specifying additional settings Specifying a subject (“DEFAULT SUBJECT” parameter) The subject added when sending e-mail messages can be specified. 1 Press the [Utility] key. Internet faxing Chapter 4 The “UTILITY MODE” menu appears. 2 Press the [+] or [,] key until “ADMIN. MANAGEMENT” is selected, and then press the [OK] key. 3 Use the keypad to type in the administrator access code, and then press the [OK] key. – – 4-18 The default administrator access code is “000000”. To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. Fax kit FK-506 Internet faxing 4 Press the [+] or [,] key until “E-MAIL SETTING 1” is selected, and then press the [OK] key. 5 Press the [+] or [,] key until “DEFAULT SUBJECT” is selected, and then press the [OK] key. 6 Use the keypad to type in the subject, and then press the [OK] key. Internet faxing 4 Chapter 4 The “ADMIN. MANAGEMENT” menu appears. Fax kit FK-506 4-19 Internet faxing 4 Specifying the reply address (“REPLY ADDRESS” parameter) If a reception error occurs, the reception result report is sent to the e-mail address specified here. 1 Press the [Utility] key. 2 Press the [+] or [,] key until “ADMIN. MANAGEMENT” is selected, and then press the [OK] key. 3 Use the keypad to type in the administrator access code, and then press the [OK] key. Internet faxing Chapter 4 The “UTILITY MODE” menu appears. – – 4-20 The default administrator access code is “000000”. To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. Fax kit FK-506 Internet faxing 4 Press the [+] or [,] key until “E-MAIL SETTING 2” is selected, and then press the [OK] key. 5 Press the [+] or [,] key until “REPLY ADDRESS” is selected, and then press the [OK] key. 6 Use the keypad to type in the reply address, and then press the [OK] key. Internet faxing 4 Chapter 4 The “ADMIN. MANAGEMENT” menu appears. The “E-MAIL SETTING 2” menu appears again. Fax kit FK-506 4-21 Internet faxing 4 Specifying header printing (“HEADER PRINT” parameter) 1 Press the [Utility] key. 2 Press the [+] or [,] key until “ADMIN. MANAGEMENT” is selected, and then press the [OK] key. 3 Use the keypad to type in the administrator access code, and then press the [OK] key. Internet faxing Chapter 4 The “UTILITY MODE” menu appears. – – The default administrator access code is “000000”. To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. The “ADMIN. MANAGEMENT” menu appears. 4-22 Fax kit FK-506 Internet faxing 4 Press the [+] or [,] key until “E-MAIL SETTING 2” is selected, and then press the [OK] key. 5 Press the [+] or [,] key until “HEADER PRINT” is selected, and then press the [OK] key. 6 Press the [+] or [,] key until “OFF” or “ON” is selected, and then press the [OK] key. The “E-MAIL SETTING 2” menu appears again. Fax kit FK-506 4-23 Internet faxing Chapter 4 4 Internet faxing 4 4.5 Receiving Internet faxes In addition to sending Internet faxes, this machine can receive Internet faxes. The following procedures describe how to receive Internet faxes. Receiving Internet faxes Internet faxing Chapter 4 In order to receive an Internet fax, settings for the following must first be specified. If the settings are not specified correctly, a communication error will occur and the reception cannot be completed correctly. - IP ADDRESS SETTING - SUBNET MASK - GATEWAY - POP3 SERVER ADDRESS - POP3 PORT NO. - POP3 TIMEOUT - POP3 ACCOUNT - POP3 PASSWORD - AUTO RECEPTION - REPLY ADDRESS - HEADER PRINT ! Detail For details on the settings, refer to the User’s Guide for image controller IC-206 or network interface card NC-503. Data that can be received Data in the following formats can be received. - Text - TIFF images - Combination of text/TIFF image Data in the following format cannot be received. - File format specific to a certain application 4-24 Fax kit FK-506 Internet faxing 4 Automatically receiving Internet faxes 1 Press the [Utility] key. Press the [+] or [,] key until “ADMIN. MANAGEMENT” is selected, and then press the [OK] key. 3 Use the keypad to type in the administrator access code, and then press the [OK] key. Internet faxing 2 Chapter 4 The “UTILITY MODE” menu appears. – – The default administrator access code is “000000”. To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. The “ADMIN. MANAGEMENT” menu appears. Fax kit FK-506 4-25 Internet faxing 4 Press the [+] or [,] key until “E-MAIL SETTING 2” is selected, and then press the [OK] key. 5 Press the [+] or [,] key until “AUTO RECEPTION” is selected, and then press the [OK] key. 6 Press the [+] or [,] key until “ON” is selected. Internet faxing Chapter 4 4 4-26 Fax kit FK-506 Internet faxing Use the keypad to specify the time interval for automatically checking for received Internet faxes, and then press the [OK] key. – The time interval for automatically checking for received Internet faxes can be set between 1 and 60 minutes. Chapter 4 7 4 Manually receiving Internet faxes Press the [Function] key. 2 Press the [+] or [,] key until “INTERNET FAX RX” is selected, and then press the [OK] key. Internet faxing 1 Fax kit FK-506 4-27 Internet faxing 4 3 Press the [+] or [,] key until “RECEIVE E-MAIL” is selected, and then press the [OK] key. Internet faxing Chapter 4 If an e-mail message was sent, it is received, then printed. 4-28 Fax kit FK-506 Utility mode/Fax mode parameters Chapter 5 5 Utility mode/Fax mode parameters Utility mode/Fax mode parameters 5 5 Utility mode/Fax mode parameters 5.1 “UTILITY MODE” menu The “UTILITY MODE” menu contains 13 items. Items 1, 5 and 8 through 12 in the following table are described in this manual. For details on items 2 through 4, 6 and 7, refer to the User’s Guide of the copier. For details on item 13, refer to the User’s Guide for optional image controller IC-206 or for network interface card NC-503. ! Detail Utility mode/Fax mode parameters Chapter 5 Depending on the options installed, some parameters may not be available. If an unavailable parameter is selected, an error message appears. 5-2 No. Menu name Description Page reference 1 MACHINE SETTING Used to specify settings for the machine’s operating environment. — 2 PAPER SOURCE SETUP Used to specify the size and type of paper loaded in the 1st paper drawer. In addition, settings can be specified for the paper drawers that are selected during the automatic tray switching operation. — 3 CUSTOM SIZE MEMORY Used to register up to two custom paper sizes. — 4 USER MANAGEMENT Used to perform maintenance operations in order to maintain the machine’s efficiency. — 5 ADMIN. MANAGEMENT Used by the administrator to specify settings for managing the accounts and to specify remote monitoring settings. — Used to specify the default settings for the various copy functions. — 6 COPY SETTING 1 7 COPY SETTING 2 8 DIAL REGISTRATION Used to register destinations for one-touch dial keys, speed dial numbers and group dialing. p. 5-17 9 FAX REGISTRATION Used to specify the default settings for the various fax functions. p. 5-48 10 FAX TX OPERATION Used to specify the default settings for the various transmission operations. p. 5-59 11 FAX RX OPERATION Used to specify the default settings for the various reception operations. p. 5-65 12 REPORTING Used to specify the default settings for the various report operations. p. 5-80 — Fax kit FK-506 Utility mode/Fax mode parameters 5 No. Menu name Description Page reference 13 SCAN SETTING Settings can be specified for the parameters on this menu only if optional image controller IC-206 or network interface card NC-503 is installed on the machine. For details, refer to the User’s Guide for each options. — 2 Note The settings for all menu parameters except those for items 3, 4 and 9 can also be specified from LSD (Local Setup for Diagnostic). For details, refer to “Local Setup for Diagnostic (LSD)” on page 7-3. Utility mode/Fax mode parameters Chapter 5 When optional image controller IC-206 or network interface card NC-503 is installed on the machine, settings can also be specified from the network tool PageScope Web Connection. The settings that can be specified are for menu parameters for items 8 and 10 through 12. For details, refer to the User’s Guide for the corresponding option. Fax kit FK-506 5-3 Utility mode/Fax mode parameters 5 5.2 MACHINE SETTING From the “MACHINE SETTING” menu, the following machine settings can be changed. The setting procedures for parameters 10 through 12 are described below. For setting procedures for parameters 1 through 9, refer to the User’s Guide of the copier. Utility mode/Fax mode parameters Chapter 5 MACHINE SETTING parameters 5-4 No. MACHINE SETTING Description 1 AUTO PANEL RESET This parameter can be used to specify the length of time until the auto panel reset operation is performed after copying or the operation for the last pressed key is finished. When the auto panel reset operation is performed, the machine automatically returns to the default mode and the basic screen is displayed. • The manufacturer’s default setting is 1 minute. 2 ENERGY SAVE MODE This parameter can be used to specify the length of time that the machine is idle before it enters Power Save mode. • The manufacturer’s default setting is 15 minutes. 3 AUTO SHUT OFF This parameter can be used to specify the length of time that the machine is idle before it is turned off. • The manufacturer’s default setting is “OFF”. 4 DENSITY (ADF) This parameter can be used to specify the image quality level when the optional document feeder is used. MODE1: Select this setting to lighten the copy density and reduce spots in the copy. MODE2: Select this setting to produce copies at the same density as that of the document. • The manufacturer’s default setting is “MODE1”. 5 DENSITY (BOOK) This parameter can be used to specify the density level when a document placed on the original glass is copied. MODE1: Select this setting to produce copies at the same density as that of the document. MODE2: Select this setting to lighten the copy density and reduce spots in the copy. • The manufacturer’s default setting is “MODE1”. 6 PRINT DENSITY This parameter can be used to select one of the five density levels for printing. • The manufacturer’s default setting is . 7 LCD CONTRAST This parameter can be used to adjust the contrast of the control panel display. • The manufacturer’s default setting is . 8 KEY SPEED SETTING This parameter can be used to specify the length of time until repeating input begins after a key is held down and to specify the repeating interval. • The manufacturer’s default setting is “1.0sec” for “TIME TO START” and is “0.1sec” for “INTERVAL”. 9 LANGUAGE The display language can be selected. • The manufacturer’s default setting is “ENGLISH”. Fax kit FK-506 Utility mode/Fax mode parameters 5 No. MACHINE SETTING Description 10 BUZZER VOLUME This parameter can be used to select the volume of the alarm and the sound produced when a key is pressed. • The manufacturer’s default setting is “LOW”. 11 INITIAL MODE This parameter can be used to select the mode (Copy mode or Fax mode) that the machine enters when it is turned on or when the auto panel reset operation is performed. • The manufacturer’s default setting is “COPY”. 12 SCAN THRESHOLD This parameter can be used to specify the amount of memory that is available before the memory becomes full and scanning stops. • The manufacturer’s default setting is “512 KByte”. 2 Note Utility mode/Fax mode parameters Chapter 5 The settings for all parameters on the “MACHINE SETTING” menu can also be specified from LSD (Local Setup for Diagnostic). For details, refer to “Local Setup for Diagnostic (LSD)” on page 7-3. Fax kit FK-506 5-5 Utility mode/Fax mode parameters 5 Displaying the “MACHINE SETTING” menu 1 Press the [Utility] key. The “UTILITY MODE” menu appears. Press the [+] or [,] key until “MACHINE SETTING” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until the desired MACHINE SETTING parameter is selected. Utility mode/Fax mode parameters Chapter 5 2 – 5-6 The following MACHINE SETTING parameters are available. AUTO PANEL RESET ENERGY SAVE MODE AUTO SHUT OFF DENSITY (ADF) DENSITY (BOOK) PRINT DENSITY LCD CONTRAST KEY SPEED SETTING LANGUAGE BUZZER VOLUME INITIAL MODE SCAN THRESHOLD Fax kit FK-506 Utility mode/Fax mode parameters 5 Selecting the buzzer volume (“BUZZER VOLUME” parameter) 1 Display the “MACHINE SETTING” menu. – Refer to “Displaying the “MACHINE SETTING” menu” on page 5-6. Press the [+] or [,] key until “BUZZER VOLUME” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “OFF”, “LOW” or “HIGH” is selected, and then press the [OK] key. The “MACHINE SETTING” menu appears again. Fax kit FK-506 5-7 Utility mode/Fax mode parameters Chapter 5 2 Utility mode/Fax mode parameters 5 Changing the initial mode (“INITIAL MODE” parameter) 1 Select the “MACHINE SETTING” menu. – Refer to “Displaying the “MACHINE SETTING” menu” on page 5-6. Press the [+] or [,] key until “INITIAL MODE” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “COPY” or “FAX” is selected, and then press the [OK] key. Utility mode/Fax mode parameters Chapter 5 2 The “MACHINE SETTING” menu appears again. 5-8 Fax kit FK-506 Utility mode/Fax mode parameters 5 Changing the scanning threshold (“SCAN THRESHOLD” parameter) 1 Select the “MACHINE SETTING” menu. – Refer to “Displaying the “MACHINE SETTING” menu” on page 5-6. Press the [+] or [,] key until “SCAN THRESHOLD” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until the desired threshold is selected, and then press the [OK] key. The “MACHINE SETTING” menu appears again. Fax kit FK-506 5-9 Utility mode/Fax mode parameters Chapter 5 2 Utility mode/Fax mode parameters 5 5.3 ADMIN. MANAGEMENT From the “ADMIN. MANAGEMENT” menu, various parameters for controlling the use of the machine can be specified. In order to specify settings for the ADMIN. MANAGEMENT parameters, the administrator access code must be entered. Item 4 and the “LINE MONITOR” parameter in item 8 are described in this manual. For details on the other menu parameters for item 5 and for the menu parameters for item 6, refer to “Selecting and checking initial settings” on page 1-18. For details on the menu parameters for items 1 through 3, refer to the User’s Guide of the copier. 2 Note For details on programming and specifying settings for the administrator access code, contact your service representative. Chapter 5 2 Reminder The administrator should be sure to keep the administrator access code in a safe place. Utility mode/Fax mode parameters “ADMIN. MANAGEMENT” menu items 5-10 No. ADMIN. MANAGEMENT Description 1 ADMINISTRATOR NO. This parameter can be used to change the currently specified administrator access code to a different number. 2 AUTO SHUT OFF This parameter can be used to select whether (“ENABLE”) or not (“DISABLE”) the “AUTO SHUT OFF” parameter in the “MACHINE SETTING” menu can be set to “OFF”. • The manufacturer’s default setting is “ENABLE”. 3 ACCOUNT TRACK The parameters on this menu can be used to specify settings to manage the accounts. A maximum of 50 accounts can be managed. • Enabling/disabling account management • Registering account numbers • Changing/deleting account numbers • Displaying/clearing total counters for each account • Clearing all total counters 4 REMOTE MONITOR This parameter can be used to select whether or not the machine can be accessed and the status of the machine can be checked from the service center (remote monitoring). • The manufacturer’s default setting is “LIMITED”. • For details, consult with your service representative. Fax kit FK-506 Utility mode/Fax mode parameters ADMIN. MANAGEMENT Description 5 NETWORK SETTING This menu appears only when optional image controller IC206 or network interface card NC-503 is installed. Settings necessary for connecting to a network can be specified from this menu. For details, refer to the User’s Guide for the corresponding option. 6 E-MAIL SETTING 1 This menu appears only when optional image controller IC206 or network interface card NC-503 is installed. Settings for sending Internet faxes and for useful functions such as adding subjects can be specified from this menu. For details, refer to the User’s Guide for the corresponding option. 7 E-MAIL SETTING 2 This menu appears only when optional image controller IC206 or network interface card NC-503 is installed. Settings for receiving Internet faxes and for useful functions such as specifying a forwarding address can be specified from this menu. For details, refer to the User’s Guide for the corresponding option. 8 LDAP SETTING This menu item appears only when optional image controller IC-206 or network interface card NC-503 has been installed. The parameters on this menu can be used to specify settings for searching for destinations registered on the LDAP server. For details, refer to the User’s Guide for the corresponding option. 9 COMM. SETTING The parameters on this menu can be used to change the communication settings for this machine according to the communication environment. 10 USER SETTING The parameters on this menu can be used to specify the various settings that must be specified before the fax functions can be used. 2 Note For details on specifying settings for the parameters on the “USER SETTING” menu, refer to “Selecting and checking initial settings” on page 1-18. The settings for all parameters available from the “ADMIN. MANAGEMENT” menu except for the menu parameters in item 6 can also be specified from LSD (Local Setup for Diagnostic). For details, refer to “Local Setup for Diagnostic (LSD)” on page 7-3. Fax kit FK-506 5-11 Utility mode/Fax mode parameters No. Chapter 5 5 Utility mode/Fax mode parameters 5 Displaying the “ADMIN. MANAGEMENT” menu 1 Press the [Utility] key. The “UTILITY MODE” menu appears. Press the [+] or [,] key until “ADMIN. MANAGEMENT” is selected, and then press the [OK] key. 3 Use the keypad to type in the administrator access code, and then press the [OK] key. Utility mode/Fax mode parameters Chapter 5 2 – – The default administrator access code is “000000”. To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. The “ADMIN. MANAGEMENT” menu appears. 5-12 Fax kit FK-506 Utility mode/Fax mode parameters 4 5 Press the [+] or [,] key until the desired item in the “ADMIN. MANAGEMENT” menu is selected, and then press the [OK] key. – The following are available from the “ADMIN. MANAGEMENT” menu. ADMINISTRATOR NO. AUTO SHUT OFF ACCOUNT TRACK REMOTE MONITOR NETWORK SETTING E-MAIL SETTING 1 E-MAIL SETTING 2 LDAP SETTING COMM. SETTING USER SETTING 2 [NETWORK SETTING], [E-MAIL SETTING 1], [E-MAIL SETTING 2] and [LDAP SETTING] appear only when optional image controller IC-206 or network interface card NC-503 is installed. Specifying remote monitoring (“REMOTE MONITOR” parameter) Display the “ADMIN. MANAGEMENT” menu. – Fax kit FK-506 Refer to “Displaying the “ADMIN. MANAGEMENT” menu” on page 5-12. Utility mode/Fax mode parameters 1 Chapter 5 Note 5-13 Utility mode/Fax mode parameters 5 Press the [+] or [,] key until “REMOTE MONITOR” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “OFF”, “LIMITED” or “FULL” is selected, and then press the [OK] key. Chapter 5 2 Utility mode/Fax mode parameters – If “FULL” was selected, type in the password. The “ADMIN. MANAGEMENT” menu appears again. 5-14 Fax kit FK-506 Utility mode/Fax mode parameters 5 Selecting the line monitoring volume (“LINE MONITOR” parameter) 1 Display the “ADMIN. MANAGEMENT” menu. – Refer to “Displaying the “ADMIN. MANAGEMENT” menu” on page 5-12. Press the [+] or [,] key until “COMM. SETTING” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “LINE MONITOR” is selected, and then press the [OK] key. – Fax kit FK-506 For details on selecting settings for the “TONE/PULSE” and “PSTN/ PBX” parameters, refer to “Selecting the telephone dialing system (“TONE/PULSE” parameter)” on page 1-25 and “Selecting the telephone wiring system (“PSTN/PBX” parameter)” on page 1-27. 5-15 Utility mode/Fax mode parameters Chapter 5 2 Utility mode/Fax mode parameters 5 4 Press the [+] or [,] key until “OFF”, “LOW” or “HIGH” is selected, and then press the [OK] key. Utility mode/Fax mode parameters Chapter 5 The “COMM. SETTING” menu appears again. 5-16 Fax kit FK-506 Utility mode/Fax mode parameters 5.4 5 DIAL REGISTRATION From the “DIAL REGISTRATION” menu, destinations for one-touch dial keys, speed dial numbers, group dialing and program dialing can be registered and their settings can be changed. DIAL REGISTRATION Description 1 ONE-TOUCH DIAL If one-touch dial keys are programmed with fax numbers, the recipient can be specified easily and accurately without the need to manually enter the number using the keypad. A maximum of 32 one-touch dial keys can be programmed. This dialing method is convenient for programming numbers where faxes are frequently sent. 2 SPEED DIAL If speed dial numbers are programmed with fax numbers, the recipient can be specified easily and accurately without the need to manually enter the number using the keypad. A maximum of 240 speed dial numbers can be programmed. 3 GROUP DIAL A single one-touch dial key can be programmed with a maximum of 50 different destinations as one group. Programming a one-touch dial key with a group of fax numbers is convenient when documents are frequently sent to the same group of multiple recipients. 4 PROGRAM DIAL If one-touch dial keys are programmed with fax numbers and a transmission/reception function (such as timer transmission or polling reception), that function can be performed simply by pressing the corresponding one-touch dial key. 2 Note Except for item 4, all items available from the “DIAL REGISTRATION” menu can also be specified from LSD (Local Setup for Diagnostic). For details, refer to “Local Setup for Diagnostic (LSD)” on page 7-3. When optional network interface card NC-503 or image controller IC-206 is installed on the machine, settings can also be specified from the network tool PageScope Web Connection. All items except for item 4 can be specified. For details, refer to the User’s Guide for the corresponding option. Fax kit FK-506 5-17 Utility mode/Fax mode parameters No. Chapter 5 “DIAL REGISTRATION” menu items Utility mode/Fax mode parameters 5 Displaying the “DIAL REGISTRATION” menu 1 Press the [Utility] key. The “UTILITY MODE” menu appears. Press the [+] or [,] key until “DIAL REGISTRATION” is selected, and then press the [OK] key. Utility mode/Fax mode parameters Chapter 5 2 The “DIAL REGISTRATION” menu appears. 3 Press the [+] or [,] key until the desired item in the “DIAL REGISTRATION” menu is selected, and then press the [OK] key. – 5-18 The following items are available from the “DIAL REGISTRATION” menu. ONE-TOUCH DIAL SPEED DIAL GROUP DIAL PROGRAM DIAL Fax kit FK-506 Utility mode/Fax mode parameters 5 Registering one-touch dial destinations If one-touch dial keys are programmed with fax numbers, the recipient can be specified easily and accurately without the need to manually enter the number using the keypad. A maximum of 32 one-touch dial keys can be programmed with destinations. ! Detail A list of destinations registered with the one-touch dial keys can be printed. For details, refer to “Printing reports/lists” on page 2-36. 2 Note If optional image controller IC-206 or network interface card NC-503 is installed, an e-mail address can be entered as the destination. – 2 Fax kit FK-506 Chapter 5 Display the “DIAL REGISTRATION” menu. Refer to “Displaying the “DIAL REGISTRATION” menu” on page 5-18. Press the [+] or [,] key until “ONE-TOUCH DIAL” is selected, and then press the [OK] key. 5-19 Utility mode/Fax mode parameters 1 Utility mode/Fax mode parameters 5 3 Press the one-touch dial key to be programmed. 4 Use the keypad to type in the name of the recipient, and then press the [OK] key. For details on entering text, refer to “Entering text” on page 1-12. A maximum of 20 characters can be entered for the name of the recipient. Utility mode/Fax mode parameters Chapter 5 – – 5 Using the keypad, type in the fax number of the recipient. – – A maximum of 30 digits can be entered for the fax number. For details on entering text, refer to “Entering text” on page 1-12. – If settings are not to be specified for F-code transmission, the communication speed or the transmission time, press the [OK] key. The settings are registered, continue with step 8. To specify settings for F-code transmission, the communication speed or the transmission time, press the [,], and then continue with the next step. – 5-20 Fax kit FK-506 Utility mode/Fax mode parameters – – Fax kit FK-506 For details on F-codes (SUB address and password), refer to “Using F-codes” on page 3-2. If an e-mail address is entered for the destination and the [,] key is pressed, the BASIC/ADVANCED settings can be specified. For details on the BASIC/ADVANCED settings, refer to “Selecting BASIC/ ADVANCED settings” on page 4-11. – If “SUB, SID SETTING” was selected: Type in the SUB address and password. A maximum of 20 digits can be entered for the SUB address and password. – If “MODEM SPEED” was selected: Press the [+] or [,] key until “33.6Kbps”, “14.4Kbps” or “9.6Kbps” is selected. 5-21 Chapter 5 Press the [+] or [,] key until the parameter to be set is selected, and then press the [OK] key. Utility mode/Fax mode parameters 6 5 Utility mode/Fax mode parameters 5 7 – If “BATCH TIME” was selected: Using the keypad, type in the transmission time. – Repeat this step until all necessary settings have been specified. Press the [Back] key. The screen for entering the fax number appears again. 8 Press the [OK] key. Chapter 5 The settings are registered, and the “DIAL REGISTRATION” menu appears again. Changing/canceling a programmed one-touch dial key 1 Display the “DIAL REGISTRATION” menu. Utility mode/Fax mode parameters – 5-22 Refer to “Displaying the “DIAL REGISTRATION” menu” on page 5-18. Fax kit FK-506 Utility mode/Fax mode parameters 5 Press the [+] or [,] key until “ONE-TOUCH DIAL” is selected, and then press the [OK] key. 3 Press the one-touch dial key to be changed or canceled. 4 Press the [+] or [,] key until “EDIT” or “DELETE” is selected, and then press the [OK] key. – – Fax kit FK-506 If “EDIT” was selected, continue with the next step. If “DELETE” was selected, the settings registered with the onetouch dial key are deleted and the “DIAL REGISTRATION” menu appears again. 5-23 Utility mode/Fax mode parameters Chapter 5 2 Utility mode/Fax mode parameters 5 5 Change the name of the recipient, fax number, F-code settings (SUB address and password) and communication speed. – For details on changing the settings, refer to steps 4 through 6 of “Registering one-touch dial destinations” on page 5-19. When all settings have been specified, the “DIAL REGISTRATION” menu appears again. Registering speed dial destinations Chapter 5 If speed dial numbers are programmed with fax numbers, the recipient can be specified easily and accurately without the need to manually enter the number using the keypad. A maximum of 240 speed dial numbers (001 through 240) can be programmed with destinations. Utility mode/Fax mode parameters 2 Note If optional image controller IC-206 or network interface card NC-503 is installed, an e-mail address can be entered as the destination. 1 Display the “DIAL REGISTRATION” menu. – 5-24 Refer to “Displaying the “DIAL REGISTRATION” menu” on page 5-18. Fax kit FK-506 Utility mode/Fax mode parameters 5 Press the [+] or [,] key until “SPEED DIAL” is selected, and then press the [OK] key. 3 Use the keypad to type in the three-digit speed dial number to be programmed, and then press the [OK] key. 4 Use the keypad to type in the name of the recipient, and then press the [OK] key. – – Fax kit FK-506 For details on entering text, refer to “Entering text” on page 1-12. A maximum of 20 characters can be entered for the name of the recipient. 5-25 Utility mode/Fax mode parameters Chapter 5 2 Utility mode/Fax mode parameters 5 5 Using the keypad, type in the fax number of the recipient. – – A maximum of 30 digits can be entered for the fax number. For details on entering text, refer to “Entering text” on page 1-12. – If settings are not to be specified for F-code transmission or the communication speed, press the [OK] key. The settings are registered, continue with step 8. To specify settings for F-code transmission or the communication speed, press the [,], and then continue with the next step. For details on F-codes (SUB address and password), refer to “Using F-codes” on page 3-2. If an e-mail address is entered for the destination and the [,] key is pressed, the BASIC/ADVANCED settings can be specified. For details on the BASIC/ADVANCED settings, refer to “Selecting BASIC/ ADVANCED settings” on page 4-11. – Chapter 5 – – Utility mode/Fax mode parameters 6 5-26 Press the [+] or [,] key until the parameter to be set is selected, and then press the [OK] key. Fax kit FK-506 Utility mode/Fax mode parameters 5 If “SUB, SID SETTING” was selected: Type in the SUB address and password, and then press the [OK] key. A maximum of 20 digits can be entered for the SUB address and password. – If “MODEM SPEED” was selected: Press the [+] or [,] key until “33.6Kbps”, “14.4Kbps” or “9.6Kbps” is selected, and then press the [OK] key. – Repeat this step until all necessary settings have been specified. 7 Press the [Back] key. The screen for entering the fax number appears again. 8 Press the [OK] key. The settings are registered, and the “DIAL REGISTRATION” menu appears again. Fax kit FK-506 5-27 Utility mode/Fax mode parameters Chapter 5 – Utility mode/Fax mode parameters 5 Changing/canceling a programmed speed dial number 1 Display the “DIAL REGISTRATION” menu. – Refer to “Displaying the “DIAL REGISTRATION” menu” on page 5-18. Press the [+] or [,] key until “SPEED DIAL” is selected, and then press the [OK] key. 3 Use the keypad to type in three-digit speed dial number to be changed or canceled, and then press the [OK] key. Utility mode/Fax mode parameters Chapter 5 2 5-28 Fax kit FK-506 Utility mode/Fax mode parameters Press the [+] or [,] key until “EDIT” or “DELETE” is selected, and then press the [OK] key. – – Change the name of the recipient, fax number, F-code settings (SUB address and password) and communication speed. – For details on changing the settings, refer to steps 4 through 6 of “Registering one-touch dial destinations” on page 5-19. When all settings have been specified, the “DIAL REGISTRATION” menu appears again. Fax kit FK-506 5-29 Chapter 5 5 If “EDIT” was selected, continue with the next step. If “DELETE” was selected, the settings registered with the speed dial number are deleted and the “DIAL REGISTRATION” menu appears again. Utility mode/Fax mode parameters 4 5 Utility mode/Fax mode parameters 5 Registering a group of fax numbers A single one-touch dial key can be programmed with a maximum of 50 different destinations as one group. Programming a one-touch dial key with a group of fax numbers is convenient when documents are frequently sent to the same group of multiple recipients. 1 Display the “DIAL REGISTRATION” menu. Utility mode/Fax mode parameters Chapter 5 – 5-30 Refer to “Displaying the “DIAL REGISTRATION” menu” on page 5-18. 2 Press the [+] or [,] key until “GROUP DIAL” is selected, and then press the [OK] key. 3 Press the one-touch dial key to be programmed. Fax kit FK-506 Utility mode/Fax mode parameters Use the keypad to type in the name of the group, and then press the [OK] key. – – Use a one-touch dial key or speed dial number to specify a recipient, and then press the [OK] key. – 6 Press the [+] or [,] key until “ADD” is selected, and then press the [OK] key. – – Fax kit FK-506 To cancel the currently displayed selection, press the [Clear/Stop] key, and then specify the correct recipient. Repeat step 5 to specify another recipient. Repeat steps 5 and 6 until all recipients have been specified. 5-31 Chapter 5 5 For details on entering text, refer to “Entering text” on page 1-12. A maximum of 20 characters can be entered for the name of the group. Utility mode/Fax mode parameters 4 5 Utility mode/Fax mode parameters 5 – – 7 A maximum of 50 different recipients can be specified as one group. A one-touch dial key programmed with a group can be specified as a recipient when programming a one-touch dial key for group dialing. In that case, all fax numbers registered with the specified onetouch dial key (group dialing) are added. After specifying the recipients, select “RETURN”, and then press the [OK] key. The settings are registered, and the “DIAL REGISTRATION” menu appears again. Changing/deleting a registered group of fax numbers 1 Display the “DIAL REGISTRATION” menu. Refer to “Displaying the “DIAL REGISTRATION” menu” on page 5-18. Utility mode/Fax mode parameters Chapter 5 – 2 5-32 Press the [+] or [,] key until “GROUP DIAL” is selected, and then press the [OK] key. Fax kit FK-506 3 Press the one-touch dial key to be changed or canceled. 4 Press the [+] or [,] key until “EDIT” or “DELETE” is selected, and then press the [OK] key. – – 5 If “EDIT” was selected, continue with the next step. If “DELETE” was selected, the registered group dial settings are deleted and the “DIAL REGISTRATION” menu appears again. Use the keypad to type in the name of the group, and then press the [OK] key. The “DIAL REGISTRATION” menu appears again. Fax kit FK-506 5-33 Chapter 5 5 Utility mode/Fax mode parameters Utility mode/Fax mode parameters Utility mode/Fax mode parameters 5 6 To add a recipient, select “ADD”, and then press the [OK] key. – To check or delete a recipient, select “CHECK/EDIT”, and then press the [OK] key. Utility mode/Fax mode parameters Chapter 5 7 In the screen that appeared, use a one-touch dial key or speed dial number to specify the recipient. – – – 8 5-34 Check the currently registered recipients in the screen that appeared. Press the [OK] key to display detailed information for the selected recipient. To delete a recipient, press the [Clear/Stop] key while the screen for checking recipients or detailed information is displayed, and then select “YES” in the screen that appears. After the desired settings are specified, select “RETURN”. Fax kit FK-506 Utility mode/Fax mode parameters 5 Registering a dialing program If one-touch dial keys have been programmed with fax numbers and a transmission/reception function, that function can be carried out by pressing just the corresponding one-touch dial key. Transmission/reception functions that can be registered: - Broadcast transmission - Timer transmission - Mailbox transmission - Polling reception - Relay initiating transmission 1 Display the “DIAL REGISTRATION” menu. Refer to “Displaying the “DIAL REGISTRATION” menu” on page 5-18. 2 Fax kit FK-506 Press the [+] or [,] key until “PROGRAM DIAL” is selected, and then press the [OK] key. 5-35 Utility mode/Fax mode parameters Chapter 5 – Utility mode/Fax mode parameters 5 3 Press the one-touch dial key ([29] through [32], labeled in blue) programmed with the desired function. – When the switching plate is open in the upper position, the keys are numbered 17 through 32. Press the [+] or [,] key until the function to be registered is selected, and then press the [OK] key. 5 Follow the instructions for the selected function. Utility mode/Fax mode parameters Chapter 5 4 – “Specifying multiple destinations (broadcast transmission)” on page 2-22 – “Sending a fax at a specified time” on page 2-43 – “Mailbox transmission” on page 3-7 – “Relay initiating transmission” on page 3-19 – “Polling reception” on page 3-16 The settings are registered. 6 Press the [+] or [,] key until “RETURN” is selected, and then press the [OK] key. The settings are registered, and the “DIAL REGISTRATION” menu appears again. 5-36 Fax kit FK-506 Utility mode/Fax mode parameters 5 Changing/deleting a broadcast transmission program 1 Display the “DIAL REGISTRATION” menu. – Refer to “Displaying the “DIAL REGISTRATION” menu” on page 5-18. Press the [+] or [,] key until “PROGRAM DIAL” is selected, and then press the [OK] key. 3 Press the one-touch dial key programmed with the broadcast transmission settings to be changed or deleted. – Fax kit FK-506 Utility mode/Fax mode parameters Chapter 5 2 When the switching plate is open in the upper position, the keys are numbered 17 through 32. 5-37 Utility mode/Fax mode parameters 5 4 Press the [+] or [,] key until “EDIT” or “DELETE” is selected, and then press the [OK] key. – – Press the [+] or [,] key until “ADD” or “CHECK/EDIT” is selected, and then press the [OK] key. Utility mode/Fax mode parameters Chapter 5 5 If “EDIT” was selected, continue with the next step. If “DELETE” was selected, the registered program settings are deleted and the “DIAL REGISTRATION” menu appears again. – – 6 Press the [+] or [,] key until the recipient to be edited or deleted is selected. – 5-38 If “ADD” was selected, specify the recipient. If “CHECK/EDIT” was selected, continue with the next step. To change the recipient, press the [OK] key, and then type the correct recipient (manual dialing only) in the screen that appears. Fax kit FK-506 Utility mode/Fax mode parameters – To delete the displayed recipient, press the [Clear/Stop] key, and then select “YES” in the screen that appeared. – Repeat this step to finish checking/editing the recipients. Press the [Back] key, and then select “RETURN” in the screen that appeared. The settings are registered, and the “DIAL REGISTRATION” menu appears again. Fax kit FK-506 5-39 Utility mode/Fax mode parameters Chapter 5 7 5 Utility mode/Fax mode parameters 5 Changing/deleting a timer transmission program 1 Display the “DIAL REGISTRATION” menu. – Refer to “Displaying the “DIAL REGISTRATION” menu” on page 5-18. Press the [+] or [,] key until “PROGRAM DIAL” is selected, and then press the [OK] key. 3 Press the one-touch dial key programmed with the timer transmission settings to be changed or deleted. Utility mode/Fax mode parameters Chapter 5 2 – 5-40 When the switching plate is open in the upper position, the keys are numbered 17 through 32. Fax kit FK-506 Utility mode/Fax mode parameters 4 5 Press the [+] or [,] key until “EDIT” or “DELETE” is selected, and then press the [OK] key. – – If “EDIT” was selected, continue with the next step. If “DELETE” was selected, the registered program settings are deleted and the “DIAL REGISTRATION” menu appears again. Use the keypad to type in the transmission time, and then press the [OK] key. 6 If necessary, change the recipient settings, and then press the [OK] key. The settings are registered, and the “DIAL REGISTRATION” menu appears again. Fax kit FK-506 5-41 Utility mode/Fax mode parameters Chapter 5 5 Utility mode/Fax mode parameters 5 Changing/deleting a mailbox transmission program 1 Display the “DIAL REGISTRATION” menu. – Refer to “Displaying the “DIAL REGISTRATION” menu” on page 5-18. Press the [+] or [,] key until “PROGRAM DIAL” is selected, and then press the [OK] key. 3 Press the one-touch dial key programmed with the mailbox transmission settings to be changed or deleted. Utility mode/Fax mode parameters Chapter 5 2 – 5-42 When the switching plate is open in the upper position, the keys are numbered 17 through 32. Fax kit FK-506 Utility mode/Fax mode parameters 4 5 Press the [+] or [,] key until “EDIT” or “DELETE” is selected, and then press the [OK] key. – – If “EDIT” was selected, continue with the next step. If “DELETE” was selected, the registered program settings are deleted and the “DIAL REGISTRATION” menu appears again. If necessary, use the one-touch dial keys, speed dial numbers or keypad to specify the recipients, and then press the [OK] key. 6 If necessary, use the keypad to change the mailbox ID and password, and then press the [OK] key. The settings are registered, and the “DIAL REGISTRATION” menu appears again. Fax kit FK-506 5-43 Utility mode/Fax mode parameters Chapter 5 5 Utility mode/Fax mode parameters 5 Changing/deleting a polling reception program 1 Display the “DIAL REGISTRATION” menu. – Refer to “Displaying the “DIAL REGISTRATION” menu” on page 5-18. Press the [+] or [,] key until “PROGRAM DIAL” is selected, and then press the [OK] key. 3 Press the one-touch dial key programmed with the polling reception settings to be changed or deleted. Utility mode/Fax mode parameters Chapter 5 2 – 5-44 When the switching plate is open in the upper position, the keys are numbered 17 through 32. Fax kit FK-506 Utility mode/Fax mode parameters 4 Press the [+] or [,] key until “EDIT” or “DELETE” is selected, and then press the [OK] key. – – If “EDIT” was selected, continue with the next step. If “DELETE” was selected, the registered program settings are deleted and the “DIAL REGISTRATION” menu appears again. Press the [+] or [,] key until “ADD” or “CHECK/EDIT” is selected, and then press the [OK] key. – – 6 If necessary, change the recipient settings. – – 7 If “ADD” was selected, specify the recipient. If “CHECK/EDIT” was selected, continue with the next step. Repeat steps 5 and 6 until all changes have been specified. To return to the screen where “ADD” or “CHECK/EDIT” can be selected, press the [Back] key. Select “RETURN”, and then press the [OK] key. The settings are registered, and the “DIAL REGISTRATION” menu appears again. Fax kit FK-506 5-45 Utility mode/Fax mode parameters Chapter 5 5 5 Utility mode/Fax mode parameters 5 Changing/deleting a relay initiating transmission program 1 Display the “DIAL REGISTRATION” menu. – Refer to “Displaying the “DIAL REGISTRATION” menu” on page 5-18. Press the [+] or [,] key until “PROGRAM DIAL” is selected, and then press the [OK] key. 3 Press the one-touch dial key programmed with the relay initiating transmission settings to be changed or deleted. Utility mode/Fax mode parameters Chapter 5 2 – 5-46 When the switching plate is open in the upper position, the keys are numbered 17 through 32. Fax kit FK-506 Utility mode/Fax mode parameters 4 5 Press the [+] or [,] key until “EDIT” or “DELETE” is selected, and then press the [OK] key. – – If “EDIT” was selected, continue with the next step. If “DELETE” was selected, the registered program settings are deleted and the “DIAL REGISTRATION” menu appears again. If necessary, use the one-touch dial keys, speed dial numbers or keypad to specify the recipients, and then press the [OK] key. 6 If necessary, use the keypad to change the relay box ID and password, and then press the [OK] key. The settings are registered, and the “DIAL REGISTRATION” menu appears again. Fax kit FK-506 5-47 Utility mode/Fax mode parameters Chapter 5 5 Utility mode/Fax mode parameters 5 5.5 FAX REGISTRATION From the “FAX REGISTRATION” menu, settings can be specified in order to take advantage of this machine’s fax functions. “FAX REGISTRATION” menu items No. FAX REGISTRATION Description 1 MAILBOX Specify the mailbox ID in order to use mailbox reception or polling transmission. Mailbox reception or polling transmission can be used if the sender specifies the mailbox ID specified here. 2 RELAY BOX Specify the relay box ID in order for this machine to be used as a relay station. If the sender specifies the box ID specified here, a document from the sender can be received, then sent to the recipients (receiving stations). Displaying the “FAX REGISTRATION” menu 1 Press the [Utility] key. Utility mode/Fax mode parameters Chapter 5 The “UTILITY MODE” menu appears. 2 Press the [+] or [,] key until “FAX REGISTRATION” is selected, and then press the [OK] key. The “FAX REGISTRATION” menu appears. 5-48 Fax kit FK-506 Utility mode/Fax mode parameters 3 5 Press the [+] or [,] key until the desired item in the “FAX REGISTRATION” menu is selected, and then press the [OK] key. – The following items are available from the “FAX REGISTRATION” menu. MAILBOX RELAY BOX Registering mailboxes Mailbox IDs must first be specified in order to receive faxes with mailbox reception only if the mailbox ID sent by the caller matches the mailbox ID set on this machine. 2 Note A mailbox ID cannot be the same as a relay box ID. Display the “FAX REGISTRATION” menu. 2 Fax kit FK-506 Refer to “Displaying the “FAX REGISTRATION” menu” on page 5-48. Chapter 5 – Press the [+] or [,] key until “MAILBOX” is selected, and then press the [OK] key. 5-49 Utility mode/Fax mode parameters 1 Utility mode/Fax mode parameters 5 3 Use the keypad to type in the mailbox number, and then press the [OK] key. – 4 The mailbox number can be set to any number between 1 and 5. Use the keypad to type in the box ID (four digits), and then press the [OK] key. The box ID can be set to any number between 0000 and 9999. To correct the entered box ID, press the [Clear/Stop] key, and then type in the correct number. Utility mode/Fax mode parameters Chapter 5 – – 5 Use the keypad to type in the password (four digits), and then press the [OK] key. – – 5-50 The password can be set to any number between 0000 and 9999. To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. Fax kit FK-506 Utility mode/Fax mode parameters 5 – If no password is to be specified, press the [OK] key without entering anything. The “FAX REGISTRATION” menu appears again. Deleting mailbox settings Display the “FAX REGISTRATION” menu. Refer to “Displaying the “FAX REGISTRATION” menu” on page 5-48. 2 Press the [+] or [,] key until “MAILBOX” is selected, and then press the [OK] key. 3 Use the keypad to type in the number of the mailbox to be deleted, and then press the [OK] key. Fax kit FK-506 5-51 Chapter 5 – Utility mode/Fax mode parameters 1 Utility mode/Fax mode parameters 5 4 Select “DELETE”, and then press the [OK] key. 5 Use the keypad to type in the registered box ID (four digits), and then press the [OK] key. To correct the entered number, press the [Clear/Stop] key, and then type in the correct number. Utility mode/Fax mode parameters Chapter 5 – The “FAX REGISTRATION” menu appears again. Registering a relay box A relay box ID must first be specified in order for this machine (acting as a relay station) to receive a document from another fax machine (relay initiating station), then transmit the document to multiple recipients (receiving stations). 2 Note A relay box ID cannot be the same as a mailbox ID. This machine (acting as a relay station) can be set to send back a relay result report. The fax number of the recipient of the report (either the relay initiating station or any other recipient) must be specified using either a one-touch dial key, speed dial number or the keypad. Therefore, if the recipient is to be specified using a one-touch dial key or speed dial number, be sure that the one-touch dial key or speed dial number is first programmed with the fax number of the recipient of the report. 5-52 Fax kit FK-506 Utility mode/Fax mode parameters 5 1 Display the “FAX REGISTRATION” menu. 2 Press the [+] or [,] key until “RELAY BOX” is selected, and then press the [OK] key. Refer to “Displaying the “FAX REGISTRATION” menu” on page 5-48. 3 Use the keypad to type in the relay box number, and then press the [OK] key. – Fax kit FK-506 The relay box number can be set to any number between 0 and 9. 5-53 Utility mode/Fax mode parameters Chapter 5 – Utility mode/Fax mode parameters 5 4 Use the keypad to type in the box ID (four digits), and then press the [OK] key. – – Use the keypad to type in the password (four digits), and then press the [OK] key. – The password can be set to any number between 0000 and 9999. To correct the entered password, press the [Clear/Stop] key, and then type in the correct number. – If no password is to be specified, press the [OK] key without entering anything. Utility mode/Fax mode parameters Chapter 5 5 5-54 The box ID can be set to any number between 0000 and 9999. To correct the entered box ID, press the [Clear/Stop] key, and then type in the correct number. Fax kit FK-506 Utility mode/Fax mode parameters 6 5 To send back a relay result report, select “REPORT”, and then press the [OK] key. – If no report is to be sent back, continue with step 8. Use the one-touch dial keys, speed dial numbers or keypad to specify the recipient of the report, and then press the [OK] key. 8 Select “DESTINATION”, and then press the [OK] key. Fax kit FK-506 Utility mode/Fax mode parameters Chapter 5 7 5-55 Utility mode/Fax mode parameters 5 9 Use a one-touch dial key or a speed dial number to specify a receiving station, and then press the [OK] key. To specify an additional receiving station, select “ADD” in the next screen that appeared, and then repeat this step. Chapter 5 – Utility mode/Fax mode parameters 10 After specifying all receiving stations, select “RETURN”, and then press the [OK] key. The “FAX REGISTRATION” menu appears again. 5-56 Fax kit FK-506 Utility mode/Fax mode parameters 5 Deleting relay box settings 1 Display the “FAX REGISTRATION” menu. – Refer to “Displaying the “FAX REGISTRATION” menu” on page 5-48. Press the [+] or [,] key until “RELAY BOX” is selected, and then press the [OK] key. 3 Use the keypad to type in the number of the relay box to be deleted, and then press the [OK] key. Fax kit FK-506 5-57 Utility mode/Fax mode parameters Chapter 5 2 Utility mode/Fax mode parameters 5 4 Select “DELETE”, and then press the [OK] key. Utility mode/Fax mode parameters Chapter 5 The “FAX REGISTRATION” menu appears again. 5-58 Fax kit FK-506 Utility mode/Fax mode parameters 5.6 5 FAX TX OPERATION Various fax transmission settings can be specified. FAX TX OPERATION Description DENSITY LEVEL This parameter can be used to set the default scanning density to one of five levels. For paper with a dark color (background), select a setting towards “ ”. For faint or colored text, select a setting toward “ ”. 2 QUALITY PRIORITY This parameter can be used to select “STD/TEXT”, “FINE/ TEXT”, “S-FINE/TEXT”, “STD/PHOTO”, “FINE/PHOTO” or “SFINE/PHOTO” as the default image quality (resolution) for scanning. • The manufacturer’s default setting is “STD/TEXT”. 3 DEFAULT TX This parameter can be used to select “MEMORY TX” or “ADF TX” as the default transmission mode. • The manufacturer’s default setting is “MEMORY TX”. 4 HEADER This parameter can be used to select the default setting (“ON” or “OFF”) for adding the header (date sent, sender’s name and fax number, etc.) when sending faxes. • The manufacturer’s default setting is “ON”. 2 Note The settings for all parameters on the “FAX TX OPERATION” menu can also be specified from LSD (Local Setup for Diagnostic). For details, refer to “Local Setup for Diagnostic (LSD)” on page 7-3. When optional network interface card NC-503 or image controller IC-206 is installed on the machine, settings can also be specified from the network tool PageScope Web Connection. For details, refer to the User’s Guide for the corresponding option. Fax kit FK-506 5-59 Utility mode/Fax mode parameters No. 1 Chapter 5 FAX TX OPERATION parameters Utility mode/Fax mode parameters 5 Displaying the “FAX TX OPERATION” menu 1 Press the [Utility] key. The “UTILITY MODE” menu appears. Press the [+] or [,] key until “FAX TX OPERATION” is selected, and then press the [OK] key. Utility mode/Fax mode parameters Chapter 5 2 The “FAX TX OPERATION” menu appears. 3 Press the [+] or [,] key until the desired FAX TX OPERATION parameter is selected, and then press the [OK] key. – 5-60 The following FAX TX OPERATION parameters are available. DENSITY LEVEL QUALITY PRIORITY DEFAULT TX HEADER Fax kit FK-506 Utility mode/Fax mode parameters 5 Selecting the default scanning density (“DENSITY LEVEL” parameter) 1 Display the “FAX TX OPERATION” menu. – Refer to “Displaying the “FAX TX OPERATION” menu” on page 5-60. Press the [+] or [,] key until “DENSITY LEVEL” is selected, and then press the [OK] key. 3 Press the [*] or [)] key until the desired density level is selected, and then press the [OK] key. The “FAX TX OPERATION” menu appears again. Fax kit FK-506 5-61 Utility mode/Fax mode parameters Chapter 5 2 Utility mode/Fax mode parameters 5 Selecting the default image quality (“QUALITY PRIORITY” parameter) 1 Display the “FAX TX OPERATION” menu. – Refer to “Displaying the “FAX TX OPERATION” menu” on page 5-60. Press the [+] or [,] key until “QUALITY PRIORITY” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until the desired image quality is selected, and then press the [OK] key. Utility mode/Fax mode parameters Chapter 5 2 The “FAX TX OPERATION” menu appears again. 5-62 Fax kit FK-506 Utility mode/Fax mode parameters 5 Selecting the default transmission mode (“DEFAULT TX” parameter) 1 Display the “FAX TX OPERATION” menu. – Refer to “Displaying the “FAX TX OPERATION” menu” on page 5-60. Press the [+] or [,] key until “DEFAULT TX” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “MEMORY TX” or “ADF TX” is selected, and then press the [OK] key. The “FAX TX OPERATION” menu appears again. Fax kit FK-506 5-63 Utility mode/Fax mode parameters Chapter 5 2 Utility mode/Fax mode parameters 5 Selecting header printing (“HEADER” parameter) 1 Display the “FAX TX OPERATION” menu. – Refer to “Displaying the “FAX TX OPERATION” menu” on page 5-60. Press the [+] or [,] key until “HEADER” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “OFF” or “ON” is selected, and then press the [OK] key. Utility mode/Fax mode parameters Chapter 5 2 The “FAX TX OPERATION” menu appears again. 5-64 Fax kit FK-506 Utility mode/Fax mode parameters 5.7 5 FAX RX OPERATION Various fax reception settings can be specified. FAX RX OPERATION Description MEMORY RX MODE This parameter can be used to select whether to allow (“ON”) memory reception or not (“OFF”). In cases when confidential faxes are being received, the received document can be stored in the memory and printed at a specified time or when memory reception is set to “OFF”. A password can be set to specify the starting time or ending time of memory reception, or to turn off the function. The starting and ending time settings are applied every day until the memory reception is turned off. • The manufacturer’s default setting is “OFF”. 2 NO. of RINGS This parameter can be used to select how many rings (between 1 and 16) must be sounded before the machine automatically begins receiving the fax. 3 REDUCTION RX This parameter can be used to select whether documents longer than the paper are printed reduced (“ON”), are split (“OFF”), or are discarded (“CUT”). If “CUT” is selected, a maximum of 24 mm (1 inch) is cut from the received document. However, if the document is more than 24 mm (1 inch) longer than the paper, instead of being cut off, the document is divided and printed on two pages. • The manufacturer’s default setting is “ON”. 4 RX PRINT This parameter can be used to select whether printing of the fax begins only after all document pages have been received (“MEMORY RX”) or printing begins as soon as the first page of the document is received (“PRINT RX”). • The manufacturer’s default setting is “MEMORY RX”. 5 RX MODE This parameter can be used to set the reception mode to automatic reception (“AUTO RX”) or manual reception (“MANUAL RX”). AUTO RX: Select this setting for reception of the fax to begin automatically after the set number of rings have been sounded. MANUAL RX: Select this setting for reception of the fax to not begin automatically after a specific number of rings. Reception begins after completing the connection by picking up the telephone receiver or pressing the [On Hook] key, then pressing the [Start] key. • The manufacturer’s default setting is “AUTO RX”. 6 FORWARD This parameter can be used to select whether or not to forward received fax documents. ON: Select this setting to forward the received fax document to the specified fax number or e-mail address. ON (PRINT): Select this setting to forward the received fax document to the specified fax number or e-mail address at the same time that the machine prints it. OFF: Select this setting to not forward the document. • The manufacturer’s default setting is “OFF”. *In order to forward to an e-mail address, optional image controller IC-206 or optional network interface card NC-503 must be installed on the machine. Fax kit FK-506 5-65 Utility mode/Fax mode parameters No. 1 Chapter 5 FAX RX OPERATION parameters Utility mode/Fax mode parameters 5 No. FAX RX OPERATION Description 7 FOOTER This parameter can be used to select whether or not the reception information (date received, number of pages, etc.) is printed at the bottom of each received document. • The manufacturer’s default setting is “OFF”. 8 SELECT TRAY This parameter can be used to select which paper drawer can be used to supply paper when printing received documents or communication reports. (A paper drawer that cannot be used for supplying paper can be specified.) • The manufacturer’s default setting is “ENABLE”. 9 CLOSED NETWORK This parameter can be used to select whether or not a fax is received if the sender’s fax number does not match the fax number programmed with this machine’s one-touch dial keys or speed dial numbers. • The manufacturer’s default setting is “OFF”. 2 Note Chapter 5 The settings for all parameters on the “FAX RX OPERATION” menu can also be specified from LSD (Local Setup for Diagnostic). For details, refer to “Local Setup for Diagnostic (LSD)” on page 7-3. Utility mode/Fax mode parameters When optional network interface card NC-503 or image controller IC-206 is installed on the machine, settings can also be specified from the network tool PageScope Web Connection. For details, refer to the User’s Guide for the corresponding option. Displaying the “FAX RX OPERATION” menu 1 Press the [Utility] key. The “UTILITY MODE” menu appears. 5-66 Fax kit FK-506 Utility mode/Fax mode parameters 2 5 Press the [+] or [,] key until “FAX RX OPERATION” is selected, and then press the [OK] key. The “FAX RX OPERATION” menu appears. Press the [+] or [,] key until the desired FAX RX OPERATION parameter is selected, and then press the [OK] key. The following FAX RX OPERATION parameters are available. MEMORY RX MODE NO. of RINGS REDUCTION RX RX PRINT RX MODE FORWARD FOOTER SELECT TRAY CLOSED NETWORK Chapter 5 – Selecting the memory reception mode (“MEMORY RX MODE” parameter) 1 Display the “FAX RX OPERATION” menu. – Fax kit FK-506 Refer to “Displaying the “FAX RX OPERATION” menu” on page 5-66. 5-67 Utility mode/Fax mode parameters 3 Utility mode/Fax mode parameters 5 Press the [+] or [,] key until “MEMORY RX MODE” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “ON” is selected, and then press the [OK] key. 4 Use the keypad to type in the starting time, and then press the [OK] key. Utility mode/Fax mode parameters Chapter 5 2 5-68 Fax kit FK-506 5 Use the keypad to type in the ending time, and then press the [OK] key. 6 Use the keypad to type in the password (four digits), and then press the [OK] key. Chapter 5 5 The “FAX RX OPERATION” menu appears again. Canceling memory reception Memory reception is automatically cancelled at the specified ending time, and the received documents are printed. If no ending time has been set or if you wish to cancel memory reception before the ending time, follow the procedure described below. 1 Display the “FAX RX OPERATION” menu. – Fax kit FK-506 Refer to “Displaying the “FAX RX OPERATION” menu” on page 5-66. 5-69 Utility mode/Fax mode parameters Utility mode/Fax mode parameters Utility mode/Fax mode parameters 5 Press the [+] or [,] key until “MEMORY RX MODE” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “OFF” is selected, and then press the [OK] key. Chapter 5 2 Utility mode/Fax mode parameters – – 4 If a password was specified, continue with the next step. If a password was not specified, all received documents stored in the memory are printed, and the “FAX RX OPERATION” menu appears again. Use the keypad to type in the password (four digits), and then press the [OK] key. The “FAX RX OPERATION” menu appears again. 5-70 Fax kit FK-506 Utility mode/Fax mode parameters 5 Specifying the number of rings (“NO. of RINGS” parameter) 1 Display the “FAX RX OPERATION” menu. – Refer to “Displaying the “FAX RX OPERATION” menu” on page 5-66. Press the [+] or [,] key until “NO. of RINGS” is selected, and then press the [OK] key. 3 Use the keypad to type in the number of rings, and then press the [OK] key. – The number of rings can be set between 1 and 16. The “FAX RX OPERATION” menu appears again. Fax kit FK-506 5-71 Utility mode/Fax mode parameters Chapter 5 2 Utility mode/Fax mode parameters 5 Selecting the reduced printing setting (“REDUCTION RX” parameter) 1 Display the “FAX RX OPERATION” menu. – Refer to “Displaying the “FAX RX OPERATION” menu” on page 5-66. Press the [+] or [,] key until “REDUCTION RX” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “OFF”, “ON” or “CUT” is selected, and then press the [OK] key. Utility mode/Fax mode parameters Chapter 5 2 The “FAX RX OPERATION” menu appears again. 5-72 Fax kit FK-506 Utility mode/Fax mode parameters 5 Selecting printing of the received document (“RX PRINT” parameter) 1 Display the “FAX RX OPERATION” menu. – Refer to “Displaying the “FAX RX OPERATION” menu” on page 5-66. Press the [+] or [,] key until “RX PRINT” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “MEMORY RX” or “PRINT RX” is selected, and then press the [OK] key. The “FAX RX OPERATION” menu appears again. Fax kit FK-506 5-73 Utility mode/Fax mode parameters Chapter 5 2 Utility mode/Fax mode parameters 5 Selecting the reception mode (“RX MODE” parameter) 1 Display the “FAX RX OPERATION” menu. – Refer to “Displaying the “FAX RX OPERATION” menu” on page 5-66. Press the [+] or [,] key until “RX MODE” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “AUTO RX” or “MANUAL RX” is selected, and then press the [OK] key. Utility mode/Fax mode parameters Chapter 5 2 The “FAX RX OPERATION” menu appears again. 5-74 Fax kit FK-506 Utility mode/Fax mode parameters 5 Specifying the forwarding settings (“FORWARD” parameter) 1 Display the “FAX RX OPERATION” menu. – Refer to “Displaying the “FAX RX OPERATION” menu” on page 5-66. Press the [+] or [,] key until “FORWARD” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “OFF”, “ON” or “ON (PRINT)” is selected, and then press the [OK] key. – – Fax kit FK-506 If “ON” or “ON (PRINT)” was selected, continue with step 4. If “OFF” was selected, the “FAX RX OPERATION” menu appears again. 5-75 Utility mode/Fax mode parameters Chapter 5 2 Utility mode/Fax mode parameters 5 4 Use a one-touch dial key, a speed dial number or the keypad to specify the fax number of the forwarding destination, and then press the [OK] key. The “FAX RX OPERATION” menu appears again. 2 Note Chapter 5 When optional image controller IC-206 or network interface card NC-503 is installed on the machine, an e-mail address can be specified as the forwarding destination. For details, refer to the User’s Guide for the corresponding option. Utility mode/Fax mode parameters If an e-mail address is entered for the destination and the [,] key is pressed, the BASIC/ADVANCED settings can be specified. For details on the BASIC/ADVANCED settings, refer to “Selecting BASIC/ADVANCED settings” on page 4-11. Selecting footer printing (“FOOTER” parameter) 1 Display the “FAX RX OPERATION” menu. – 5-76 Refer to “Displaying the “FAX RX OPERATION” menu” on page 5-66. Fax kit FK-506 Utility mode/Fax mode parameters 5 Press the [+] or [,] key until “FOOTER” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “OFF” or “ON” is selected, and then press the [OK] key. Chapter 5 2 Utility mode/Fax mode parameters The “FAX RX OPERATION” menu appears again. Selecting the paper drawer (“SELECT TRAY” parameter) 1 Display the “FAX RX OPERATION” menu. – Fax kit FK-506 Refer to “Displaying the “FAX RX OPERATION” menu” on page 5-66. 5-77 Utility mode/Fax mode parameters 5 Press the [+] or [,] key until “SELECT TRAY” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until the desired paper drawer is selected, and then press the [OK] key. 4 Press the [+] or [,] key until “DISABLE” or “ENABLE” is selected, and then press the [OK] key. Utility mode/Fax mode parameters Chapter 5 2 The “FAX RX OPERATION” menu appears again. 5-78 Fax kit FK-506 Utility mode/Fax mode parameters 5 Selecting a closed reception setting (“CLOSED NETWORK” parameter) 1 Display the “FAX RX OPERATION” menu. – Refer to “Displaying the “FAX RX OPERATION” menu” on page 5-66. Press the [+] or [,] key until “CLOSED NETWORK” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “OFF” or “ON” is selected, and then press the [OK] key. The “FAX RX OPERATION” menu appears again. Fax kit FK-506 5-79 Utility mode/Fax mode parameters Chapter 5 2 Utility mode/Fax mode parameters 5 5.8 REPORTING From the “REPORTING” menu, various parameters are available for specifying which fax communication reports are automatically printed. Utility mode/Fax mode parameters Chapter 5 REPORTING parameters No. REPORTING Description 1 ACTIVITY REPORT After every 60 transmissions/receptions, a report can be printed to show the results of the transmissions/receptions. This parameter can be used to select whether the report is printed automatically when the 60th transmission/reception is reached. • The manufacturer’s default setting is “ON”. 2 RESERVATION REPORT If multiple recipients are specified for transmission, such as with broadcast transmission and polling reception, a report containing the specified settings can be printed before transmission begins. This parameter can be used to select whether this report is printed automatically. • The manufacturer’s default setting is “OFF”. 3 TX RESULT REPORT This parameter can be used to select whether the report showing the result of a transmission is printed automatically after the transmission is finished. • The manufacturer’s default setting is “OFF”. 4 RX RESULT REPORT This parameter can be used to select whether a report is printed automatically after mailbox reception is finished. (If a regular reception is not finished normally, a report will be printed, regardless of the selected setting.) • The manufacturer’s default setting is “OFF”. 2 Note The settings for all parameters on the “REPORTING” menu can also be specified from LSD (Local Setup for Diagnostic). For details, refer to “Local Setup for Diagnostic (LSD)” on page 7-3. When optional network interface card NC-503 or image controller IC-206 is installed on the machine, settings can also be specified from the network tool PageScope Web Connection. For details, refer to the User’s Guide for the corresponding option. 5-80 Fax kit FK-506 Utility mode/Fax mode parameters 5 Displaying the “REPORTING” menu 1Press the [Utility] key. The “UTILITY MODE” menu appears. Press the [+] or [,] key until “REPORTING” is selected, and then press the [OK] key. The “REPORTING” menu appears. 3 Press the [+] or [,] key until the desired REPORTING parameter is selected, and then press the [OK] key. – Fax kit FK-506 The following REPORTING parameters are available. ACTIVITY REPORT RESERVATION REPORT TX RESULT REPORT RX RESULT REPORT 5-81 Utility mode/Fax mode parameters Chapter 5 2 Utility mode/Fax mode parameters 5 Selecting automatic printing of the activity report (“ACTIVITY REPORT” parameter) 1 Display the “REPORTING” menu. – Refer to “Displaying the “REPORTING” menu” on page 5-81. Press the [+] or [,] key until “ACTIVITY REPORT” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “OFF” or “ON” is selected, and then press the [OK] key. Utility mode/Fax mode parameters Chapter 5 2 The “REPORTING” menu appears again. 5-82 Fax kit FK-506 Utility mode/Fax mode parameters 5 Selecting automatic printing of the queued jobs report (“RESERVATION REPORT” parameter) 1 Display the “REPORTING” menu. – Refer to “Displaying the “REPORTING” menu” on page 5-81. Press the [+] or [,] key until “RESERVATION REPORT” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “OFF” or “ON” is selected, and then press the [OK] key. The “REPORTING” menu appears again. Fax kit FK-506 5-83 Utility mode/Fax mode parameters Chapter 5 2 Utility mode/Fax mode parameters 5 Selecting automatic printing of the transmission results report (“TX RESULT REPORT” parameter) 1 Display the “REPORTING” menu. – Refer to “Displaying the “REPORTING” menu” on page 5-81. Press the [+] or [,] key until “TX RESULT REPORT” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “OFF” or “ON” is selected, and then press the [OK] key. Utility mode/Fax mode parameters Chapter 5 2 The “REPORTING” menu appears again. 5-84 Fax kit FK-506 Utility mode/Fax mode parameters 5 Selecting automatic printing of the reception results report (“RX RESULT REPORT” parameter) 1 Display the “REPORTING” menu. – Refer to “Displaying the “REPORTING” menu” on page 5-81. Press the [+] or [,] key until “RX RESULT REPORT” is selected, and then press the [OK] key. 3 Press the [+] or [,] key until “OFF” or “ON” is selected, and then press the [OK] key. The “REPORTING” menu appears again. Fax kit FK-506 5-85 Utility mode/Fax mode parameters Chapter 5 2 Utility mode/Fax mode parameters Utility mode/Fax mode parameters Chapter 5 5 5-86 Fax kit FK-506 Troubleshooting Chapter 6 6 Troubleshooting Troubleshooting 6 Troubleshooting 6.1 Main error messages and their remedies Troubleshooting Chapter 6 6 6-2 Message Cause Remedy LINE PROBLEM CHECK LINE • The telephone dialing system and telephone wiring system is not set correctly. • The telephone cord is not correctly connected. • Check telephone dialing system and telephone wiring system, and then specify the correct settings in Utility mode. • Connect the telephone cord correctly. COMMUNICATION ERROR (####) (PRESS ANY KEY) • Communication was not possible due to a problem in the machine. • Communication was not possible due to the condition of the recipient/caller’s fax machine. Press any key to check the details of the error in the printed transmission or reception report. Then, check the communication settings, and try communicating again. REDIAL ALL FAILED All redial attempts failed because either the recipient’s line is busy or there was no answer. Check the condition of the recipient’s line, and then try sending the fax again. PRINT CANCEL XXXX Server An e-mail message that cannot be printed by this machine was received. (For a file attachment in a format other than TIFF-F) Ask the sender to send a TIFF-F file or text in the correct format. MEM.FULL/TX CANCEL When sending a fax, the size of the image data exceeded the capacity of the memory. • Retrieve the reception data stored in the memory. • Send the fax by direct transmission. MEM.FULL/RX CANCEL When receiving e-mail, the size of the image data exceeded the capacity of the memory. Retrieve the reception data stored in the memory. MEMORY FULL ******* (PRESS ANY KEY) When receiving a fax, the size of the image data exceeded the capacity of the memory. Retrieve the reception data stored in the memory. MEMORY FILE FULL XXXX Server While receiving e-mail, the maximum number of files stored in the memory was exceeded. Retrieve the reception data stored in the memory. HUNG UP THE PHONE The receiver of the connected telephone has been picked up. Return the receiver of the connected telephone to its cradle. Check Fax Mode A fax error occurred while an operation was being performed in Copy mode. Press the [Fax] key. If an error is displayed, perform the appropriate remedy according those described in “Main error messages and their remedies” on page 6-2. COMMUNICATION ERROR An error occurred when connecting to the server. Check the network settings. Try communicating again and, if an error is displayed, contact the network administrator. Fax kit FK-506 Troubleshooting 6.2 6 When faxing is not performed correctly Possible cause Remedy The document cannot be scanned. Is the document too thick? Position the document on the original glass to send it. (See p. 2-8.) Is the document tool thin or too small? Position the document on the original glass to send it. (See p. 2-8.) Is the original glass dirty? Wipe the original glass with a soft, dry cloth. The document was scanned at an angle. Were the document guides correctly adjusted to the width of the document? Adjust the document guides for the size of the document. (See p. 2-6.) The fax received by the recipient is not clear. Is the document incorrectly positioned? Position the document correctly. (See p. 2-6.) Is the original glass dirty? Wipe the original glass with a soft, dry cloth. Is the text in the document too faint? Adjust the scanning density. (See p. 5-61.) Is there a problem with the telephone connection or with the recipient’s fax machine? Check that this machine can make clean copies. If it can, try sending the fax again. The fax received by the recipient is blank. The document was sent with the front side facing down (when using the document feeder). Load the document with the front side facing up, and then try sending the fax again. (See p. 2-6.) Faxes cannot be sent automatically. Was the fax number incorrect? Check the fax number. Is a number specifically for telephone calls being dialed? Check the fax number. Is there a problem with the recipient’s fax machine (it is out of paper, it is not set to receive faxes automatically, it is turned off, etc.)? Have the recipient check their fax machine. Fax kit FK-506 6-3 Troubleshooting Symptom Chapter 6 Faxes cannot be sent Troubleshooting 6 Faxes cannot be received Symptom Possible cause Remedy The received fax is not clear. Has paper that meets the specifications been used? Use paper that meets the specifications. Is the paper damp? Replace the paper. Is the toner empty? Replace the toner bottle with a new one. Is there a problem with the caller’s fax machine? Check that the machine can make clean copies. If it can, have the caller send the fax again. Is the toner empty? Replace the toner bottle with a new one. Did the caller load the pages upside-down? Have the caller check their fax machine. Has the machine been set to receive faxes manually? Set the machine to automatic reception. (See p. 5-74.) Is the memory full? Load paper if it is empty, and then print the faxes stored in the memory. Is the machine performing an operation? Follow the instructions in any messages that appear on the display. Is there a problem with the caller’s fax machine? Check that the machine can make clean copies. If it can, have the caller send the fax again. Symptom Possible cause Remedy Nothing can be heard from the connected telephone. Is the cord from the telephone connected correctly to the machine? Correctly connect the telephone cord to the machine. Is the telephone cord from the wall jack connected correctly to the machine? Correctly connect the telephone cord from the wall jack to the machine. A communication is being performed. Check again after the communication is finished. After dialing, the ringing cannot be heard. Has the telephone dialing system been set correctly? Correctly set the telephone dialing system. (See p. 1-25.) After on-hook dialing, it is difficult to hear the recipient/caller’s voice. Has the monitoring volume been set too low? Increase the monitoring volume. (See p. 5-15.) The ringing of the telephone is too quiet (loud). Has the ringer volume of the connected telephone been set too low (high)? Adjust the ringer volume of the connected telephone. The received fax is blank. Faxes cannot be received automatically. Chapter 6 Black streaks appear through the copy. Troubleshooting Calls cannot be made 6-4 Fax kit FK-506 7 Appendix Appendix Chapter 7 Appendix Appendix Chapter 7 7 7 Appendix 7.1 Main specifications Specifications Transmission mode G3 Compatible wiring General subscriber telephone line, NCC each line Connection method Direct connection (using a modular jack) Transmission speed 33.6, 31.2, 28.8, 26.4, 24.0, 21.6, 19.2, 16.8, 14.4, 12.0, 9.6, 7.2, 4.8, 2.4 kbps (automatic switching) Transmission time 3 seconds* Scanning density 8 dots/mm × 3.85/7.7/15.4 lines/mm (200 dpi × 100/200/400 lpi), 16 dots/mm × 15.4 lines/mm (400 dpi × 400 lpi)** Document size Maximum A3 w (Ledger w), banner documents (maximum 1000 mm (39-1/4 inches)) possible Print paper size Metric: A3 w, B4 w, A4 w/v, B5 v, A5 v Inch: Invoice (8-1/2 × 5-1/2) v, Letter w/v, Legal (8-1/2 × 14) w, Ledger (11 × 17) w Scanning storage With built-in memory (5 MB): 280 pages With expanded memory (16 MB): 1,024 pages *With standard A4-size documents Compression encoding format MH / MR / MMR / JBIG * This is the speed for transmitting an A4-size, or Letter-size document containing approximately 700 characters at high-speed (33.6 kbps) using the standard resolution (8 dots/mm × 3.85 lines/mm (200 dpi × 100 lpi)). The transmission time for only the image information and the communication control time are not included. In addition, the actual transmission time differs depending on the contents of the document, the recipient’s fax machine and the condition of the wiring. ** Real-time transmission is supported only with the document feeder. 7-2 Fax kit FK-506 Appendix Chapter 7 Local Setup for Diagnostic (LSD) About Local Setup for Diagnostic (LSD) By installing Local Setup for Diagnostic (LSD) onto a computer connected to this machine, you can change machine settings and check the counters and machine status from the computer. The following operations can be performed using LSD. - Save machine one-touch dialing, speed dialing and group dialing information onto a computer. - Change machine one-touch dialing, speed dialing and group dialing information. - Specify settings in the machine’s Utility mode. - Check the counters. - Check the configuration page. LSD operating environment The following environment is required in order to install LSD onto a computer. Operating system Windows Me, Windows 2000, Windows XP, Windows Server 2003, Windows Vista Processor Pentium II or faster Memory Memory capacity recommended for the operating system There should be enough memory for the operating system and the applications used. Available hard disk space 100 MB or more Web browser Internet Explorer version 5.0 or later Interface used for connecting - USB interface with a USB cable 2 Note Use a USB cable, 4 pin male USB type A-male -4 pin male USB type Bmale. It is recommended that the USB cable be no more than 3 meters long. Fax kit FK-506 7-3 Appendix 7.2 7 Appendix Chapter 7 7 General setup procedure Appendix Before using LSD, this machine must be connected to the computer, and LSD must be installed on the computer. 1 Connect this machine to the computer. 2 Install the TWAIN driver and printer driver included with this machine. – 3 Install LSD onto the computer. – 7-4 For details on the installation procedure, refer to the corresponding User’s Guide for the GDI printer controller, image controller or the TWAIN driver. For details on the installation procedure, refer to “Installing LSD” on page 7-5. Fax kit FK-506 Appendix Chapter 7 7 Installing LSD Double-click LSD Setup.exe in the “LSD” folder. 2 The installer starts up. 3 Click the [Next] button, and then follow the on-screen instructions. 4 When a message appears, indicating that the installation of LSD is finished, click the [Finish] button. Appendix 1 The installation of LSD is finished. Fax kit FK-506 7-5 Appendix Chapter 7 7 Starting up LSD Click the Start button, point to “All Programs”, and then click “KONICA MINOLTA ”. Appendix % The main window of LSD appears. Main window of LSD 1 2 3 4 5 6 7 8 9 7-6 No. Item Name Description 1 Connect button Click this button to connect this machine with the computer. 2 Disconnect button Click this button to cut the connection between this machine and the computer. 3 Upload button Click this button to send the settings file to the machine. 4 Download button Click this button to send the machine settings to the computer. Fax kit FK-506 Appendix No. Item Name Description 5 Open button Click this button to open the settings file. 6 Save button Click this button to save the settings file. 7 New button Click this button to create a new file. 8 Utility Settings button Click this button to display the Utility Setting dialog box. 9 Machine icon Click beside the machine icon to display the machine one-touch dialing, speed dialing and group dialing settings. Connecting to this machine % Click . – A connection can also be created by clicking “Connect” on the “Machine” menu. When LSD is connected to the machine, “Connect Status: ONLINE” appears. ! Detail While operations are being performed in LSD, the machine cannot be operated from its control panel. Downloading registered information from the machine % Click . – A connection can also be created by clicking “Download” on the “Machine” menu. Creating a new settings file % Click . – A connection can also be created by clicking “New” on the “File” menu. ! Detail A new file cannot be created if LSD is connect to this machine. Click the [Disconnect] button to cut the connection between LSD and this machine. Fax kit FK-506 7-7 Appendix Chapter 7 7 Appendix Chapter 7 7 Appendix Registering one-touch dialing settings 1 Click 2 From the list that is displayed, double-click the one-touch dial number to be programmed. – 7-8 beside the machine icon, and then click “One Touch”. A maximum of 32 one-touch dial numbers can be programmed. Fax kit FK-506 Appendix – 4 The text entered in the “Name” box appears in the display as the name of the destination. In addition, this name appears as the destination when reports are printed. Click the [OK] button. Programming of the one-touch dial number is finished. Fax kit FK-506 7-9 Chapter 7 In the Register One Touch dialog box for the selected number, specify the desired settings. Appendix 3 7 Appendix Chapter 7 7 Editing one-touch dialing settings Appendix % 7-10 Click beside the machine icon, and then click “One Touch”. – Select a programmed one-touch dial number to change the settings. – When editing the settings, the “Cut”, “Copy”, “Paste” and “Delete” commands on the “Edit” menu can be selected. Fax kit FK-506 Appendix Registering speed dialing settings 1 Click 2 From the list that is displayed, double-click the speed dial number to be programmed. – 3 Fax kit FK-506 beside the machine icon, and then click “Speed Dial”. A maximum of 240 speed dial numbers can be programmed. In the Register Speed Dial dialog box for the selected number, specify the desired settings. 7-11 Appendix Chapter 7 7 Appendix Chapter 7 7 The text entered in the “Name” box appears in the display as the name of the destination. In addition, this name appears as the destination when reports are printed. Appendix – 4 Click the [OK] button. Programming of the speed dial number is finished. 7-12 Fax kit FK-506 Appendix % Fax kit FK-506 Click beside the machine icon, and then click “Speed Dial”. – Select a programmed speed dial number to change the settings. – When editing the settings, the “Cut”, “Copy”, “Paste” and “Delete” commands on the “Edit” menu can be selected. 7-13 Appendix Editing speed dialing settings Chapter 7 7 Appendix Chapter 7 7 Registering group dialing settings 2 Note Appendix Program group dialing after programming one-touch dial and speed dial numbers. 1 Click 2 From the list that is displayed, double-click the group dial number to be programmed. – 7-14 beside the machine icon, and then click “Group”. A maximum of 32 group dial numbers can be programmed. Fax kit FK-506 Appendix – The text entered in the “Name” box appears in the display as the name of the destination. In addition, this name appears as the destination when reports are printed. 4 Type in the name of the group. 5 Click the [OK] button. Programming of the group is finished. Fax kit FK-506 7-15 Chapter 7 In the Register Group dialog box for the selected number, select the number of a destination to be registered in the group, and then click or . Appendix 3 7 Appendix Chapter 7 7 Editing group dialing settings Display the list of group dial numbers, and then double-click the group dial number of the settings to be edited. – Select a programmed group dial number to change the settings. Appendix % 7-16 Fax kit FK-506 Appendix Printing the list of one-touch dialing, speed dialing and group dialing settings 1 On the “File” menu, click [Print] button. 2 Appendix The following dialog box appears. Select the check box for the items to be printed, and then click the [OK] button. Saving settings to a computer 1 Click 2 Specify the folder where the file is to be saved, and then type in the name of the file. 3 Click the [Save] button. – . The settings can also be saved by clicking “Save” on the “File” menu. Saving settings to this machine % Fax kit FK-506 Chapter 7 7 Click to send the settings to this machine. – The settings can also be saved to this machine by clicking “Upload” on the “Machine” menu. 7-17 Appendix Chapter 7 7 Specifying Utility mode settings Utility mode settings specified from the machine’s control panel can be specified from the Utility Setting dialog box of LSD. Click . – This dialog box can also be displayed by clicking “Utility Setting” on the “Machine” menu. The Utility Setting dialog box appears. Appendix % ! Detail While operations are being performed in LSD, the machine cannot be operated from its control panel. Settings for the following parameters can be specified from LSD. 7-18 Fax kit FK-506 Appendix Tab Parameter Machine Setting Auto Panel Reset Chapter 7 7 Auto Shut Off Appendix Density (ADF) Buzzer Volume Initial Mode Density (BOOK) Energy Save Mode LCD Contrast Print Density Language Key Speed Setting Scan Threshold Paper Source Inch/Metric Setting Paper Type Tray1 Paper Copy Setting (1) Paper Priority Quality Priority Density Priority Density Level (A) Density Level (M) Page Margin Setting Small Original Binding Position Erase Setting Copy Setting (2) Mixed Original Copy Priority Output Priority 4-IN-1 Copy Order Crisscross Mode Duplex Copy FAX TX Operation Density Level Quality Priority Default TX Header Fax kit FK-506 7-19 Appendix Chapter 7 7 Tab FAX RX Operation Parameter Memory RX Mode Reduction RX Appendix RX Print RX Mode Forward Mode No. of Rings Select Tray Footer Closed Network Scan Setting Quality Priority Image Format Coding Method Report Setting Activity Report Reservation Report TX Result Report RX Result Report 7-20 Fax kit FK-506 Appendix Chapter 7 7 Specifying administrator settings On the “Machine” menu, click “Admin. Management”. 2 Type in the administrator access code. Appendix 1 The Administrator Mode dialog box appears. Fax kit FK-506 7-21 Appendix Chapter 7 7 Settings for the following parameters can be specified from LSD. Tab Appendix Administrator Mode Parameter Auto Shut Off Account Track Remote Monitor Change Admin No. Network Setting Auto Specify IP Address Subnet Mask Gateway DNS Configuration Gateway TX Web Setting LPD Setting SLP Setting SNMP Setting E-mail Setting (1) Sender Name E-MAIL Address SMTP Server Address SMTP Port No. SMTP Timeout TEXT Insert Default Subject POP Before SMTP E-Mail Mode E-mail Setting (2) POP3 Server Address POP3 Account POP3 Password POP3 Port No. POP3 Timeout Auto Reception Reply Address Header Print 7-22 Fax kit FK-506 Appendix Tab Chapter 7 7 Parameter LDAP Setting LDAP Server LDAP Port No. Appendix Search Base Search Method LDAP Timeout Max. Search Results LDAP Account LDAP Password Domain Name ATTRIBUTE SSL Setting Authentication Mode Communication Setting Tone/Pulse Line Monitor PSTN/PBX Machine Information Name Telephone number Checking the counter totals % Fax kit FK-506 On the “Machine” menu, click “Total Counter”. The Total Counter dialog box appears. 7-23 Appendix Chapter 7 7 Checking the configuration page On the “Machine” menu, click “Configuration”. The Machine Status dialog box appears. Appendix % Uninstalling LSD 7-24 1 Click the Start button, point to “Programs”, then “KONICA MINOLTA ”, and then click “Uninstall”. 2 Follow the on-screen instructions. 3 When the following dialog box appears, the uninstallation is finished. Fax kit FK-506 Appendix Chapter 7 Glossary Definitions of terms Term Description Automatic redialing If a communication cannot be completed, for example, when the recipient’s machine is busy, the recipient is automatically called again. If a multi-page document is queued in the memory to be sent, it is continually advanced in the queue to be sent until the time for redialing has been reached. Book document A bound document such as a book or pamphlet. F-codes F-code communications are mailbox functions that use “SUB” (subaddresses), “SEP” (selective polling), “SID” and “PWD” (passwords), which are regulated by the G3 standards of the ITU-T (International Telecommunication Union). Mailbox transmission/reception and relay initiating transmission are possible only with similar machines compatible with F-codes. G3 communication Communications conforming to the G3 standard (an international standard for facsimile communications); fax communications via an analog line (general subscriber line). Internet faxing Fax communication via the Internet or an intranet instead of through telephone lines. Instead of a fax number, the recipient’s e-mail address is specified and the scanned image (TIFF format) can be sent as an e-mail message to a computer or Internet fax. In addition, e-mail messages from computers can be received as images. General subscriber line Analog telephone lines (public network) supported by NTT East, NTT West, NTT Communications and NCC. JBIG coding method New method of data compression/decompression, standardized by the Joint Bi-level Image Expert Working Group, a subcommittee of the International Telecommunications Union (ITU-T). Effective for transferring large amounts of data or high-resolution image data such as halftones. Manual reception Receiving a fax document after talking on the telephone. Manual transmission Sending a fax document after talking on the telephone. Memory Stores fax and copy image data. By installing expanded memory unit, much more image data can be stored in the memory. Network scanning A function that allows scanned images to be sent to a computer via a network. Images can also be sent as e-mail messages or uploaded to FTP servers. On-hook dialing Dialing without picking up the telephone receiver. Press the [On Hook] key to use this feature. PBX Abbreviation for private branch exchange Exchange equipment installed in a company or a plant to connect a number of telephone sets with multiple station lines in order to enable unrestricted communications between the telephone sets. Fax kit FK-506 7-25 Appendix 7.3 7 Appendix Appendix Chapter 7 7 7-26 Term Description Touch-tone signals An electrical signal used on the telephone line, and indicated by the various tones that are heard when a push-button line (PB) is used. This is used when calling on a push-button line or using push-button services. By pressing the [ ] key in the keypad, touch-tone signals can be used, even if a dial phone line is connected. Fax kit FK-506 Index 8 Index Chapter 8 Index Index Chapter 8 8 8 Index 8.1 Index A L ADMIN. MANAGEMENT menu ...... 5-10 LDAP search .................................... 4-6 Automatic reception ...................... 2-46 LDAP setting .................................. 5-10 B LSD (Local Setup for Diagnostic) .... 7-3 Batch transmission ........................ 2-45 M Broadcast transmission ................. 2-22 Machine counters .......................... 2-33 Buzzer .............................................. 5-7 C Chain dialing .................................. 2-21 Communication results .................. 2-35 Control panel ................................... 1-4 Machine settings ............................. 5-4 Mailbox reception ............................ 3-9 Mailbox transmission ....................... 3-7 Mailboxes .............................. 3-6, 5-49 Manual conventions ...................... x-15 Manual reception ........................... 2-47 D Manual transmission ...................... 2-29 Date setting ................................... 1-18 Memory reception ......................... 2-46 Default settings ........................ 5-8, 5-9 Memory transmission .................... 2-41 Display indications ........................... 1-9 Messages ........................................ 6-2 F O Fax number registration ................ 1-21 One-touch dialing ................ 2-13, 5-19 Fax reception ................................. 2-46 P Fax transmission ............................. 2-2 F-codes ........................................... 3-2 Forwarding ..................................... 3-25 G PBX ................................................ 1-27 Phone book dialing ................ 2-18, 4-6 Polling reception ............................ 3-16 Polling transmission ....................... 3-11 Glossary ......................................... 7-25 Power supply ................................. 1-11 Group dialing ....................... 2-16, 5-30 Program dialing ................... 2-17, 5-35 PSTN ............................................. 1-27 I PSTN/PBX ..................................... 1-27 Image quality ................................. 2-10 Pulse .............................................. 1-25 Input mode .................................... 1-12 8-2 Fax kit FK-506 Index 8 R Real-time transmission .................. 2-41 Reception results ........................... 2-35 Chapter 8 Redialing ........................................ 2-26 Relay broadcast transmission ....... 3-23 Relay initiating transmission .......... 3-19 Remote monitoring ........................ 5-13 Index S Specifications .................................. 7-2 Speed dialing ....................... 2-14, 5-24 T Telephone wiring system ............... 1-27 Text input example ........................ 1-14 Time setting ................................... 1-18 Time zone ...................................... 1-18 Timer transmission ........................ 2-43 Tone ............................................... 1-25 Transmission results ...................... 2-35 Transmission source information registration ..................................... 1-23 U Utility key ................................. 1-4, 5-2 Fax kit FK-506 8-3 Index Index Chapter 8 8 8-4 Fax kit FK-506 http://konicaminolta.com A08E-9570-22 P/N:34364C011H033 Copyright 2007 Printed in China 2007.12