Voice Studio Operating Instructions

Transcript

Sound File Management Software Voice Studio Ver.2.0 Operating Instructions Before connecting, operating or adjusting this product, please read these instructions completely. Please keep this manual for future reference. • These operating instructions assume that you have a basic understanding of Windows and your computer. Refer to the operating instructions for your computer and peripheral equipment for further details. P PC En MSC0073AD_USE_ZA What you can do with Voice Studio You can use the Voice Studio to download, manage, and play sound files that you have recorded with your IC recorder or SD Memory Card. Transfer and save You can save sound files and subfolders to your computer’s hard disk and also transfer those sound files back to your IC recorder or SD memory card. Edit sound files With the VM1 sound files you have recorded with the unit, you can divide sound files, change their order, delete them, change the titles of files and folders, sort files, and create new folders. Editing with sound file waveforms You can edit while viewing a files waveform. Play You can play sound files from an IC recorder, SD Memory Card or from your computer’s hard disk. Search Search for sound files by date using the calendar feature. Convert to text By installing Dragon NaturallySpeaking® Preferred version 6 (not included), you can convert sound files into text. Cradle and IC recorder with USB port USB cable Transfer and save USB SD MULTI AV DEVICE or Video camera Save, edit, play, and search uploaded/downloaded sound files. IC recorder with USB port Recorded sound file Eject card IC recorder with SD Memory Card slot SD Memory Card adapter (USB Reader/ Writer) Transfer/Save Convert to text Return card 2 Contents Contents Before use Editing with sound file waveforms..............26 What you can do with Voice Studio .............2 • Cutting/copying and pasting waveforms ....28 • Saving waveforms .....................................28 System requirements ...................................4 Editing titles................................................29 • Changing the titles of sound files and subfolders ...........................................29 • File title auto setting...................................29 • Changing Recording Date and Time .........31 File formats ..................................................5 Transferring/saving/playing/ converting of files Attaching files to e-mail..............................32 Using different Skins (Screens) .................34 Starting and exiting Voice Studio .................6 Drives and folders ......................................35 • Starting Voice Studio ...................................6 • Exiting ..........................................................7 • Creating a virtual drive...............................35 • Creating and deleting subfolders ...............36 Transferring (Saving) files............................8 Voice recognition software .........................37 • Transferring (Saving) files to your computer's hard disk....................................8 • Transferring files to an IC recorder or other device ...............................................10 • Training A ..................................................37 • Training B ..................................................39 • Converting files to text ...............................40 Play ............................................................11 • Repeat play................................................13 • A-B repeat play ..........................................14 • Indexes ......................................................15 • Changing play speed .................................16 Reference View settings..............................................41 • Changing column width .............................41 • Changing view items .................................41 • Changing the display language .................42 Converting files ..........................................17 • Converting VM1 to WAVE .........................17 • Converting WAVE to VM1 .........................19 Selecting the device to be used .................43 Using the calendar to make a search ........20 Auto update................................................43 SD_VOICE folder and files ........................44 Backing up files..........................................45 Editing files Uninstalling Voice Studio ...........................48 Editing ........................................................21 Frequently Asked Questions .....................49 • Combining files ..........................................22 • Dividing files ..............................................23 • Copy and paste .........................................23 • Deleting files ..............................................24 • Locking sound files ....................................24 • Sorting sound files .....................................25 Troubleshooting .........................................51 Product information....................................51 3 System requirements You will need an IBM PC/AT computer with the following attributes or equivalent, and the following software and hardware in order to use this application. OS: Microsoft® Windows® 98 Second Edition Microsoft® Windows® Millennium Edition, Microsoft® Windows® 2000 (Professional, SP2, SP3, and SP4), Microsoft® Windows® XP (Home Edition, Professional, and SP1). • This software cannot be used on Microsoft® Windows ® 3.1/95/98, Windows NT ® or Macintosh® operating systems. Correct operation cannot be guaranteed when used on Windows ® 98SE, Windows ® Me, Windows ® 2000, or Windows ® XP upgraded from Windows® 3.1/95/98 or Windows NT®. • Under Windows ® 2000 and Windows ® XP, this software can only be used by the administrator. System requirements • CPU: Intel® Pentium® II 333 MHz or better, or equivalent processor (Intel® Pentium® III 500 MHz or better recommended) (Intel® Pentium® III 700 MHz or better recommended to use the Waveform feature.) • RAM: Windows® 98 SE, Windows® Me : 64 MB or better (128 MB or better recommended) Windows® 2000, Windows® XP : 128 MB or better (256 MB or better recommended) (Windows® 98SE, Windows® Me: 256 MB or better, Windows® 2000, Windows® XP: 512 MB or better recommended to use the Waveform feature.) • Hard disk space: 70 MB or better • An extra 25 MB will be required to install Acrobat® Reader® (included). • An extra 50 MB will be required to install DirectX® 9.0b (included). • When using the Waveform feature, an extra 220 MB per hour of sound file may be required temporarily. • Drive: CD-ROM drive (for installation) • Sound board: Windows compatible sound device • Display: Set to high color (16 bit color) or better, with a resolution of 800 × 600 dots or better (1024 × 768 or better recommended) • Interface: USB Port (Operation cannot be guaranteed if you use a USB hub or extension cable.) • Other requirements : Mouse or equivalent pointing device • Required software : DirectX® 8.1 or later/ Internet Explorer 5.5 or later * Operation is not guaranteed even if your computer environment satisfies the requirements shown. * Operation is not guaranteed on a computer you have built yourself. * Refer to the system requirements for the voice recognition software if you intend to use it. Note • Uninstall the following before installing Voice Studio Ver.2.0. You cannot install two versions of Voice software on the same computer. - Voice Editor 3 - Voice Editor 2 - SD Vice Editor Ver.1.x • Sound files made with previous versions will remain intact, but you should back them up to be sure. But you should back it up anyway to be on the safe side. 4 Contents File formats VM1 sound files Sound files recorded on a Panasonic IC recorder (RR-US530/630) Compression format (codec): TRC Icon in Voice Studio Ver.2.0: (IC recorder icon) Recording modes: HQ (High quality), FQ (Fine quality), and SP (Standard play) These modes appear next the files in the "File list". Only "HQ" mode is recorded by the "Dictation" holder. TRC IC recorder with internal memory Folder limits File limits 001 - 005 001 - 099 Sound files recorded on a Panasonic IC recorder (RR-XR320/330/RR-US520/620) Compression format (codec): ADPCM2 Icon in Voice Studio Ver.2.0: (IC recorder icon) Recording modes: HQ (High quality), SP (Standard play), and LP (Long play) These modes appear next the files in the "File list". ADPCM2 IC recorder with internal memory SD Memory Card (when in an IC recorder) Folder limits 001-004 (fixed) 001-009 File limits 001-099 Sound data recorded with a video camera Compression format (codec): G.726 Icon in Voice Studio Ver.2.0: (Video camera) Recording mode: SP (Standard play), and LP (Long play) These modes appear next the files in the "File list". G.726 Folder limits 001 - 999 File limits 001 - 999 Sound files are divided and saved once the elapsed time has reached 8 minutes 24 seconds. The maximum number of files you can save per folder is reduced by one from 999 each time a recorded file reaches 8 minutes 24 seconds. ( page 44) Note • Use the (IC recorder) icon folder on the SD Memory Card when using Voice Studio Ver.2.0 with an IC recorder that has an SD Memory Card slot. • VM1 files are compressed sound data so they take up less space than WAVE data. • You cannot save, play, or edit files marked with the icon. ( page 21) • There can be up to 999 folders and 999 files on hard disks and removable disks. WAVE files You can convert WAVE to VM1 and vice versa. ( "Converting files", page 17) The file name allocated to VM1 files converted to WAVE is: [NUMBER]+[TITLE]+[DATE]. WAV File name Extension When converting WAVE→VM1, the default title is the title of the WAVE file. 5 Contents Starting and exiting Voice Studio Starting Voice Studio Start Windows. Connect the IC recorder to the computer using the USB cable. Note • Use a USB Reader/Writer or PC card adapter to connect an SD Memory Card. • Connect one IC recorder only while using Voice Studio Ver.2.0 This software does not support simultaneous use of multiple IC recorders. • Voice Studio recognizes IC recorders and USB Reader/Writers as drives but Windows does not recognize IC recorders as drives. Double-click the desktop. USB cable Title Screen icon on the Voice Studio starts, the "Title Screen" appears, and then the appears asking you to select the drive. Note If the icon is not on the desktop, from the [Start] menu, select "All Programs" → "Voice Studio" → "Voice Studio". Select the drive and click on . A confirmation dialog box appears. Click . The dialog box appears. Give the folder titles. • Four subfolders are created. • You can change their names later. ( "Editing titles", page 29) Click . A dialog box appears asking you to select the type of device you are using. Continued on next page 6 Contents Starting and exiting Voice Studio Select the type of device you are using. Put a check [ Click ] next to your device. . The

appears. Note The next time you double-click screen> appears immediately. , the

Note Set the display font in Windows to "Normal". The

does not appear as shown above if the Windows screen display font has been set to "Extra Large Fonts". Refer to the Windows Operating System Users Guide for details. Exiting Click on at the top right of the window. Or Select "Exit" from the [File] menu. 7 Contents Transferring (Saving) files Transfer (Save) files using the standard sound file and folder formats. ( "SD_VOICE folder and files", page 44) Note If you checked more than one type of equipment in the dialog box, you are able to convert the CODEC when transferring (saving) files, but this is not recommended. ( "Selecting the device to be used", page 43) Transferring (Saving) files to your computer's hard disk You can save VM1 sound files from your IC recorder and SD Memory Card to your computer's hard disk, and between hard disks if you have partitioned or multiple drives. Origin (IC recorder) Destination (hard disk) Click . The button changes to and the lower window appears. Select the drive in the upper window. Select the subfolder. Select sound file you want to transfer (save). To select more than one file • In succession: Click on the first file, then press and hold the Shift key and click on the last file. • To select files separated by other files: Click on the first file, then, press and hold the Ctrl key and click on the other file. Continued on next page 8 Contents Transferring (Saving) files Status bar Select the drive you are transferring (saving) to in the lower window. The status bar shows the space available on the drive. Select the subfolder. Click . The files appear in the destination drive. If you transmit a sound file that doesn't have a title, Voice Studio automatically gives it a title using the CODEC, mode, and recording date and time. If you have selected more than one type of equipment ( "Selecting the device to be used", page 43) A dialog box asking you to select the type of compression appears after step . Select the type of equipment you are using. Note • If an "SD_VOICE" folder and subfolders do not exist in the drive you select, the program automatically creates a folder and four subfolders. Only one subfolder is created if you select a Virtual drive. • You may be unable to complete the transfer even if the status bar shows there is enough available space, as the system needs to make space for management files and additional temporary space for transferring files. • If transmitted from a write-protected SD memory card however, the file will be given the name "No Title". • You can change the name of a file you are transferring to help keep track of it. ( "Editing title", page 29) • Some types of recording equipment don't record the date and time along with the file, but you can add these to keep a record. ( "Changing Recording Date and Time", page 31) • Instead of clicking on , you can also open this window by: – Clicking . – Selecting "File Transfer Window Display" from the [View] menu. • You can reverse the items selected by selecting "Change Selection" from the [Edit] menu. 9 Contents Transferring (Saving) files Transferring files to an IC recorder or other device You can transfer files between your IC recorder, SD Memory Cards, and hard disks, merely by selecting the drives in the upper and lower windows and then clicking on either or . Origin (hard disk) Destination (IC recorder) Select the origin and destination drives in the upper and lower windows. You can make the upper the origin drive and the lower the destination drive or vice versa. Click or . The files appear in the destination drive. Note • Never connect or disconnect removable media such as IC recorders and SD memory cards while transferring files. • You cannot transfer if you select the same IC recorder in the upper and lower windows. • You cannot transfer directly between two IC recorders you have connected. • When using RR-US530 or RR-US630, you can use Voice Studio Ver.2.0 to transfer files from the "Dictation" folder to other folders, SD Memory Cards, or hard disks, but you cannot transfer files into the "Dictation" folder. • When transferring a file with a title longer than 32 characters to an IC recorder, characters after the thirty-second are erased. ( "Changing the titles of sound files and subfolders", page 29) 10 Contents Play Playing sound files Use Voice Studio to play sound files saved on your IC recorder or hard disk. File list Compression format icons Status bar Available space on drive Number of files in "File list" ( page 44) Total recording time Total size of files Select the drive. Select the subfolder. Select a sound file. Compression format icons Click : TRC : ADPCM2 : G.726 : Unknown format (cannot be played) . The button turns orange and appears to show the play position. Note • You cannot play VM1 files by double clicking on them in Explorer. • If you have selected more than one file, they play in order from the one at the top of the "File list". ( "To select more than one file", page 8) • You can play WAVE files but you cannot adjust the play speed. Continued on next page 11 Contents Play Control guide Current position File name Total play time of the file Volume level Slider knob Slider Stop Play Pause (Click this or to restart play.) Rewind and fast-forward (Click and hold during play. Play restarts when you let go.) Skip (Skip to files before and after the current one.) Voice effector: after clicking , click on the up-down arrows to adjust the effect. Sound Adjustment Number Effect 1 to 3 Cuts high frequencies 4,5 Cuts low frequencies 6 to 8 Cuts high and low frequencies 9 , 10 Cuts medium frequencies • The effects do not work on all recordings. Muting (Click again to restore volume.) Volume Slider knob Right-click to make fine adjustments to the play position. You can enter times directly into the counter. Move one second backward or forward with each click. Move faster by clicking and holding. (It may not work correctly if you click in rapid succession.) Returns the counter to the time where you opened this dialog box menu. 12 Contents Play Repeat play Select a sound file. Click . The button turns orange . The repeat mode is activated and the slider turns orange. Click on the button again to cancel. Click . The button turns orange to stop. Click and the file plays repeatedly. 13 Contents Play A-B repeat play You can repeat play between two specified points. Select a sound file. Click . The button turns orange Click . The button turns orange Click Click . The repeat mode is activated and the slider turns orange. when when and play starts. reaches the point where you want repeating to start. reaches the point where you want repeating to end. • The slider turns orange between the two points. • Play repeats until you click on the button. Note • Play starts from the beginning of the file if you do not specify an A point. Play goes through to the end of the file if you do not specify a B point. • You can also drag and to specify the points. • Right-click or to make fine adjustments to their positions. You can enter times directly into the counter. Move one second backward or forward with each click. Move faster by clicking and holding. (It may not work correctly if you click in rapid succession.) Returns the counter to the time where you opened this dialog box menu. 14 Contents Play Indexes You can add up to 16 to a sound file, and delete them. Adding makes it easier to find a part. Index mark Slider knob Note • Indexes can only be used in "Voice Studio". Indexes cannot be added, deleted, or used with an IC recorder. When transferred to an IC recorder, indexes are deleted. • remain in place when you transfer files to an SD Memory Card. Adding indexes Play the sound file. Click at the point you want to add the index. is added. Deleting an index Click Click . . • is deleted. • If you have added more than one index, the indexes are deleted starting from the left of the slider knob. Finding a position Play the sound file. Click . Play skips to the index. Note • Indexes are deleted if you divide or combine sound files. • The minimum time between indexes is 1 second. • Right-click to make fine adjustments to the position. You can enter times directly into the counter. Move one second backward or forward with each click. Move faster by clicking and holding. (It may not work correctly if you click in rapid succession.) Returns the counter to the time where you opened this dialog box menu. 15 Contents Play Changing play speed You can change the play speed to find parts you want to listen to faster, or to slow speed to make notes. Select a sound file. Click . The button turns orange and play starts. Move the play speed slider. Note • The pitch of the file also changes slightly when you change the speed. • You cannot change the play speed when playing files directly from an IC recorder. • You cannot change the play speed when playing a WAVE file. 16 Contents Converting files You can convert VM1 files to WAVE files when transferring (saving) . You can also convert WAVE format files as VM1 when transferring (saving). Converting VM1 to WAVE Screen Origin (VM1 file) Destination (WAVE file) Click . The button changes to Click and the lower window appears. . Select the drive and subfolder in the upper window. Select the drive and subfolder you want to save to in the lower window. Select the VM1file you want to convert. ( "To select more than one file", page 8) Click . The button turns orange and the dialog box appears. Continued on next page 17 Contents Converting files Screen Select the WAVE format file. Select the attributes that correspond to the IC recorder's recording mode. VM1 Conversion HQ Mode FQ Mode SP Mode LP Mode WAVE 11kHz/16bit or 16kHz/16bit or 22kHz/16bit 8kHz/16bit or 11kHz/16bit or 16kHz/16bit or 22kHz/16bit 11kHz/16bit or 8kHz/16bit 8kHz/16bit or 8kHz/8bit Enter the file's name. The file name initially allocated to VM1 files converted to WAVE is: [NUMBER]+[TITLE]+[DATE]+.WAV Note • The symbols (\/:*?<>|) are automatically converted to "_". • The above name automatically changes when converting multiple sound files at the same time. Click . • The converted files appear in the destination drive in the upper window. • Click , to play and confirm the files. Note • You may be unable to complete the conversion even if the status bar shows there is enough available space, as the system needs to make space for management files and additional temporary space for converting files. • Specify a folder other than an "SD_VOICE" folder when converting to WAVE. • You cannot select an IC recorder to transfer (save) WAVE file. • You cannot change the play speed when playing WAVE file. 18 Contents Converting files Converting WAVE to VM1 Screen Destination (VM1 file) Origin (WAVE file) Click . The button changes to Click and the lower window appears. . Select the drive and subfolder in the lower window. Select the WAVE file you want to convert. Click to play and confirm the file. ( "To select more than one file", page 8) Select the drive and subfolder you want to save in the upper window. Click . The files are converted according to the table below and the type of device you have connected. ( page 43) WAVE (Sampling frequency) 6.4 kHz 8 kHz 11.025 / 16 / 22.05 / 44.1 kHz 6.4 kHz 8 kHz 11.025 / 16 / 22.05 / 44.1 kHz 8 / 11.025 / 16 / 22.05 / 44.1 kHz Conversion VM1 SP mode FQ mode HQ mode LP mode SP mode HQ mode SP mode Compression TRC ADPCM2 G.726 The converted/transferred VM1 files appear in the destination drive/folder on the upper window. The title names automatically change to WAVE format names. Note You may be unable to complete the conversion even if the status bar shows there is enough available space, as the system needs to make space for management files and additional temporary space for converting files. 19 Contents Using the calendar to make a search You can search for sound files by date with the calendar feature. Click and hold on the middle of the bar to display and toggle up and down the list either forward or backward within three months. Move the mouse up and down to scroll the list. Move to the next month. Today's date shown in blue. Move to the previous month. Dates with sound files shown in blue. Click Date of sound files now in the "File list" shown in orange. * The above calendar is an example. . Dates with sound files are shown in blue. Click on the blue date. • The date turns orange and the sound files appear in the "File list". • The sound files appear in date order if you select more than one date. To show all the sound files for a month Click . The sound files appear in date order. To unselect dates Click on the orange dates. The sound files disappear from the "File list". To unselect all dates Click . All selected sound files disappear from the "File list". Note • Right-click on the calendar to skip to dates with sound files. The files under the date you skip to are added to the "File list". • You can also change the display by selecting "Calendar Display "from the [View] menu. • To restore the previous display: – Click . – Select "Folder Display" from the [View] menu. 20 Contents Editing You can edit VM1 files and subfolders on your hard disk or SD Memory Card. Transfer (save) files from an IC recorder to your computer for editing. The table shows the editing features you can use on sound files and subfolders. You can create a virtual drive. Sound file Virtual drive registration ( Paste ( Copy ( Subfolder Copy and paste Delete Create Folder Sort Change title Combine Sound Files Divide Sound File Lock page 23) page 35) Create Folder ( page 36) Delete Divide Sound File ( page 24,36) ( page 23) page 23) Undo Combine Sound Files ( page 22) Changing title ( page 29) Compression format icons : TRC Sort : ADPCM2 ( page 25) : G.726 : Format is unrecognizable 21 Lock ( page 24) Display Sound Waveforms ( page 26) Contents Editing Combining files You can combine two files into one. Note • You can only combine files with the same compression and mode attributes. • Never connect or disconnect the IC recorder while combining files. Select the files you want to combine. Click on the first file, then click on the second file while pressing and holding the Click Ctrl key. . The dialog box appears. In the dialog box set the name of the combined file; select the order the files are to be combined; select whether to delete the precombined files after combining them. Click . Note • In step , you can also select "Combine Sound Files" from the [Edit] menu. • You can only combine sound files saved to your hard disk. • You can combine locked files, but they will not be deleted after combining them. 22 Contents Editing Dividing files Move to the point where you want to divide the file. Click . A confirmation dialog box appears. Click . • The sound file divides and two appear in the "File list". • Click , if you decide not to divide the sound file. • To restore the file immediately after dividing it, click . Note • The recording time and file size of the files resulting from division may not agree with the figures before division. • In step , you can also select "Divided Sound File" from the [Edit] menu. Copy and paste You can copy sound files and paste them into subfolders. Select the sound file. Click . Select the subfolder. Click . The file is pasted in the subfolder. Note • Instead of clicking on and , you can also: – Right-click and select "Copy" or "Paste" from the popup menu – Select "Copy" or "Paste" from the [Edit] menu. • You can also copy a file from the upper window and paste it in a subfolder in the lower window. 23 Contents Editing Deleting files Select the sound file. ( "To select more than one file", page 8) Click . A confirmation dialog box appears. Click Click . , if you decide not to delete the item. Note • You cannot delete locked sound files. • Instead of clicking on , you can also: – Press the [Delete] key on your keyboard. – Right-click and select "Delete File" from the popup menu. – Select "Delete File" from the [File] menu. Locking sound files Lock sound files to prevent accidental erasure or editing. Select the sound file. Select "Lock" from the [File] menu. • A padlock icon appears next to the file in the "File list". • To unlock the file, select "Unlock" from the [File] menu. Note In step , you can also do this by right-clicking on the file, then selecting "Lock" or "Unlock" from the popup menu. 24 Contents Editing Sorting sound files Click the item titles at the top of the "File list" to re-sort files. The files are sorted as follows. Item Codec (Compression format) Title Time Date and Time Lock File Size Mode Folder (Folder title) Function TRC, ADPCM2, G.726 order Alphanumeric, numbers first Locked then unlocked or vice versa HQ then FQ then SP then LP or vice versa Alphanumeric, numbers first, when using calendar function • Click the item title again to reverse the order. Note You can not sort on the following: • IC recorders • IC recorder icon folders on SD memory cards • CD-R • If the media is locked 25 Contents Editing with sound file waveforms You can cut/copy and paste waveforms to edit a file. Select the file. Click . The screen appears. Slider File title Current position Total play time of the file Time axis Sound level Time of the Start point Length of the selected section Time of the End point Note • You can use waveforms to edit both VM1 and WAVE files. • You cannot use waveforms to edit files still in an IC recorder. • You can also open the screen by selecting "Display Sound Waveforms" from the [Edit] menu. Continued on next page 26 Contents Editing with sound file waveforms Control guide Save: Save files edited in the screen. Copy: Copy the selected section. Cut: Cut the selected section. Paste: Paste the cut/copied section in the position indicated by the slider. Trim: Leave only the selected section. Undo: Undo the previous operation. Initialize: Return to the screen initially shown after opening the screen. Display beginning: Enlarges and shows the beginning of the file. Display ending: Enlarges and shows the end of the file. Zoom in Time Axis Zoom out Time Axis Zoom in sound level Zoom out sound level Fit: Shows time axis and sound level so they fit inside the screen. 27 Contents Editing with sound file waveforms Cutting/copying and pasting waveforms Drag the mouse across the waveform to select a section. The section changes color to show it is selected. Click . The selected section is cut. Drag the slider to the position you want to paste to. Click . The section you cut is pasted into the position indicated by the slider. Note • In step , if you click instead, the section is copied. • In step , if you click instead, the section is trimmed and the screen shows that section. • You can drag the edges of the section to change its length. • Click and the section plays with the slider moving to show which part is playing so you can check the section before proceeding. • You can also enter times in the Start point, End point, and Length boxes to specify the section. Saving waveforms You can save files after editing their waveforms. Click When saving a VM1 file . The dialog box appears. Enter the file title. Click . 28 Contents Editing titles Changing the titles of sound files and subfolders Select the sound file or subfolder. Select "Change File Title" from the [File] menu, or "Folder" → "Change Folder Title". You can now enter the title. Enter the new name. Maximum number of characters possible for name length: Files: 200 characters Subfolders: 32 characters Press the Enter key on your keyboard. Note • In step , you can also do this by right click on the file or folder, then select "Change file title" or "Change folder title" from the popup menu. • Sound file titles and folder titles are solely for display in Voice Studio. • Note that these names are different from the folder names used in Windows Explorer. • When transferring a file with a title longer than 32 characters to an IC recorder, characters after the thirty-second are erased. ( "Transferring files to an ICrecorder or other device", page 10) • Some Panasonic IC recorders can display file titles and folder titles. However, if you enter characters that cannot be displayed, they may appear as gibberish in the IC recorder's display window. • You cannot change the title of files that are stored in internal memory type IC recorders. File title auto setting The select the file whose title you want to change. Select "File Title Auto Setting" from the [File] menu. The dialog box appears. Continued on next page 29 Contents Editing titles Select the method to set the title of the selected file. The methods are: • "Specify Characters + Running Number" Enter a character string and add numbers to indicate order. • "Specify Characters + Recording Date and Time" Enter a character string and recording date and time. You can select the date and time from a pull down list if you have selected more than one file. • "Auto convert intro text" The beginning of the file is made into the title. For details, refer to "Auto Convert Intro Text" ( below). Click . Note • In step , you can also do this by right clicking on the file, then selecting "File Title Auto Setting" from the popup menu. • You can enter up to 50 characters each in the "Specify Characters + Running Numbers" and "Specify Characters + Recording Date and Time" boxes. • You cannot change the "Recording date and time" in "Specify Characters + Recording Date and Time". The pull down list is only for confirmation. • You cannot select "Specify Characters + Recording Date and Time", if the recording date and time are not recorded. See "Changing Recording Date and Time" ( page 31) for details. Auto Convert Intro Text The beginning of the file is made into the title. Note "Auto Convert Intro Text" can only be selected if you have installed "Dragon NaturallySpeaking® " preferred version5 (or later) and the file selected is: – TRC HQ mode – ADPCM2 HQ mode Select "Auto Convert Intro Text" in the dialog box and specify the conversion time. "Conversion time" is the number of seconds from the beginning that will be converted. Continued on next page 30 Contents Editing titles Click . The dialog box appears. Select the user that recorded the file and click Open. Dragon NaturallySpeaking starts and the file's beginning is converted. Note • When using this screen to change the titles of more than one file at a time, select files of the same format and mode, otherwise you will be unable to select a method. • Be sure to "train" Dragon NaturallySpeaking before using "Auto Convert Intro Text" ( "Voice Recognition Software", page 37). Changing Recording Date and Time Some types of recording equipment don't record the date and time along with the file, but you can add these to keep a record. You can also change existing dates and times to make sorting files easier. Note This changes the "dates and times" displayed in the "File list" in Voice Studio, but not those shown in other applications. The select the file whose date and time you want to change. Select "Change File Recording Date and Time" from the [File] menu. The dialog box appears. Change the date and time and click . The date and time of the selected file change. Note • In step , you can also do this by right-clicking on the file, then selecting "Change File Recording Date and Time" from the popup menu. • A confirmation dialog box appears first if you select a file that already has a date and time. 31 Contents Attaching files to e-mail You can attach a "Voice Studio Mini Player" with the file if the receiver doesn't have "Voice Studio". Attaching and sending files Select the sound file you want to send. You can select multiple files. ( "To select more than one file", page 8) Select "Convert to Mail Transfer Format" from the [File] menu. The dialog box appears. Designate the place you want to save the file and give it a name. The symbols \ /:*?<>| are automatically converted to "_". Check "Saves the Mini Player software." Click . The "Voice Studio Mini Player" (VM2_VM1_ Player.exe) and VM1 file (*.pvc) are saved and Explorer opens to show them. Attach VM2_VM1_Player.exe and the VM1 file to the e-mail and send it. Note • In step , you can also do this by right-click on the file and select "Convert to Mail Transfer Format" from the popup menu. • You only have to send "VS2_VM1_Player.exe" once. After that, just send the "*.pvc" file. Continued on next page 32 Contents Attaching files to e-mail Playing files you receive Double-click "VM2_VM1_Player.exe". • The "Voice Studio Mini Player" is saved and the Help window appears. • A "VM1_Player" folder is created in the same folder as "VS2_VM1_Player.exe." Double-click "VS2_Mini_Player.exe" in the "VM1_Player" folder. The "Voice Studio Mini Player" starts. Drag and drop the file(*.pvc) onto the "Voice Studio Mini Player". Click in the "Voice Studio Mini Player". The file plays. Note • In step , you can also right click on the "Voice Studio Mini Player", then select "Import Mail Transfer Format" from the popup menu. • The "Voice Studio Mini Player" can also play VM1 files created with earlier versions of Voice. • Voice Studio Ver.2.0 can play VM1 files by: – Dragging and dropping the VM1 file into Voice Studio's "File list". – Right-clicking and selecting "Import Mail Transfer Format" from the popup menu. – Selecting "Import Mail Transfer Format" from the [File] menu. 33 Contents Using different Skins (Screens) These smaller screens are convenient when you only need a few functions. Select "Skin" then the version you want to use from the [View] menu. Panasonic_Std Panasonic_Slim Panasonic_Cellular To show the main window in full Click at the top right of the window. 34 Contents Drives and folders Creating a virtual drive Create a new "SD_VOICE" folder to use as a "Virtual drive" (except the root directory (highest level directory on your hard disk) containing the "SD_VOICE" folder). Click . The button turns orange and the dialog box appears. Click . The dialog box appears. Enter the name and path (folder name) of the "Virtual drive", then click . • You can also specify the path by clicking on a folder in the list at the bottom of the window. • You return to the dialog box. Click -1 -2 . The "Virtual drive" is created and you can select it by clicking on the "drive box". -3 Note • Instead of clicking on , you can also open the dialog box by selecting "Virtual Drive Registration" from the [Settings] menu. • If you have created more than one "Virtual drive", you can remove the check mark beside ones you are not using so they are not shown in the "drive box". Re-check the box when you want to use the drive again. • Select a "Virtual drives" from the pull down list. 35 Contents Drives and folders Creating and deleting subfolders Creating a new subfolder Click . "Set Title" dialog box appears. Enter a title and click . The new subfolder appears in the "drive box". Note Instead of clicking on , you can also create a new subfolder by right-clicking in the "drive box" and selecting "Create Folder" from the popup menu. Deleting subfolders Select the subfolder and click . A confirmation dialog box appears. Click Click . , if you decide not to delete the item. Note , you can also delete a subfolder by right-clicking on the subfolder and • Instead of clicking on selecting "Delete Folder" from the popup menu. • Before deleting subfolders containing WAVE files, be sure to remove any other file types that may be sharing the folder. • You cannot delete folders containing locked sound files. 36 Contents Voice recognition software By converting VM1 files recorded in HQ mode to WAVE format and transferring them to voice recognition software (Dragon NaturallySpeaking®), you can convert files to text files. Note • Follow Dragon NaturallySpeaking's instructions to install it. (included in RR-US360) • Read Dragon NaturallySpeaking's instructions and help file for details. Do the necessary “Training” of the software before using it. Training A → When using Dragon NaturallySpeaking Preferred Version 5,6 or 7 (included with Panasonic IC recorder), or Version 6 (or later) bought separately from the Panasonic IC recorder. Training B → When using Dragon NaturallySpeaking Version 5 bought separately from the Panasonic IC recorder. Training A Exit Voice Studio Ver.2.0 and Start Dragon NaturallySpeaking. Training cannot be performed correctly if Voice Studio Ver.2.0 is already running before you begin. Select "Open User..." from [NaturallySpeaking] menu. The dialog box appears. Click [New]. The screen appears. -1 Enter your name. -2 Select [Language]. -3 Select [Panasonic IC Recorder RR-US Series/RR-XR Series] from [Dictation source:]. -1 -2 -3 Click [Next]. The welcome dialog box opens. Click [Next]. The training text dialog box opens. Continued on next page 37 Contents Voice recognition software Select one training text from the title list, and start recording using the IC recorder. • For details, read the Operating Instructions for the IC recorder. • Set recording mode to HQ and switch to "dictate" mode on the recorder (RR-US360). • At least about 15 minutes recording is necessary for training. • Make sure that there is enough free space for recording on the IC recorder before recording. Click [Next]. The screen opens. Connect the IC recorder or SD Memory Card to the PC. Refer to the Operating Instructions of the unit. Click [Panasonic Voice Studio] from the to start Voice Studio Ver.2.0. Specify the sound file for training recorded in step (convert sound to text). , and click on When the sound file is transferred to Dragon NaturallySpeaking, Voice Studio Ver.2.0 closes and returns to the screen. Click [Next] to confirm the recording. Click [Next] then [Start Adapting] to start training. It may take around an hour to complete the training. Close the screen. Setup completes. Continued on next page 38 Contents Voice recognition software Training B Exit Voice Studio Ver.2.0 and Start Dragon NaturallySpeaking. Training cannot be performed correctly if Voice Studio Ver.2.0 is already running before you begin. Select "Manage Users..." from [NaturallySpeaking] menu. The dialog box appears. Click [New]. The screen appears. -1 Enter your name. -2 Select [Language]. -3 Select [Digital recorder using sound Files(wav) on Disk] from [Dictation source:]. -1 -2 -3 Click [Next]. The training text dialog box opens. Select one training text from the title list, and start recording using the IC recorder. • For details, read the Operating Instructions for the IC recorder. • Set recording mode to HQ and switch to "dictate" mode on the recorder (RR-US360). • At least about 15 minutes recording is necessary for training. • Make sure that there is enough free space for recording on the IC recorder before recording. Connect the IC Recorder or SD Memory Card to the PC. Start Voice Studio Ver.2.0. Click on . Convert and transfer recorded sound files from the IC recorder to the computer. Select the drive and folder you want to save to. Click on . Continued on next page 39 Contents Voice recognition software Select the file format [11kHz 16bit]. Click on to exit the dialog box and finish the process. Exit Voice Studio Ver.2.0. When Voice Studio Ver.2.0 closes the window returns to the screen. Click [Browse]. The file transfer dialog box opens. Specify the WAVE file for training recorded in step . Click [Next] to confirm the recording. Click [Next] then [Start Adapting] to start training. It may take around an hour to complete the training. Close the screen. Setup completes. Converting files to text Select the file. Select the HQ mode file to convert. FQ, SP, LP mode/G.726 format files cannot be converted. Click on . • The file is automatically converted to WAVE format and then transferred to the voice recognition software. • Dragon NaturallySpeaking starts. Select the User for IC recorders. Read the voice recognition software's instructions and help file for details regarding the following operations. 40 Contents View settings Changing column width Move the mouse pointer over the edge of the column so it changes to . Drag to change the width. Note • The width of the calendar section is fixed. • Columns in the file list may disappear if you completely reduce the width. For details, refer to "Changing View Items" ( below). • You can change the order of the columns by dragging them. Changing view items You can change the columns shown in the "File list". You can select the items to be shown for each of the "File list". Select "Sound File Display Item Setting/Top" from the [Settings] menu. The dialog box appears. Check the items you want shown. You cannot remove the [ ] check next to "Title". To change the order of an item, select it then click or to move it up or down the list. Click . The items change. Note • You can also set items by right-clicking in the list and selecting "Set Items" from the popup menu. • Click to return to the default settings. • You can select different items to be shown for each of the upper, lower, and WAV lists. • You can also set and move items by dragging them. 41 Contents View settings Changing the display language You can change the display language while Voice Studio Ver.2.0 is running. Select "Language Display" from the [View] menu. The languages you can select appear. Select the language. A confirmation dialog box appears. Click . The language changes and another confirmation dialog box appears. Click . The language changes. The display returns to the previous language if you click 42 . Contents Selecting the device to be used The various file formats, IC recorder files (TRC and ADPCM2) and video camera files (G.726), are incompatible with each other, but Voice Studio can convert sound files for use on these devices . The Audio codec setting dialog box appears when transferring and you need to specify the device (format). Auto update You can update to the latest system. Select "Update" from the [Help] menu. Follow the onscreen instructions. 43 Contents SD_VOICE folder and files Folder structure The default structure of your "SD_VOICE" folder on the hard disk or SD Memory Card is as follows. Structure example Sound files Sub folder Management files Note • Do not use Explorer to move sound files, folders, management files or change their names, or delete them. This can render the files unplayable and Voice Studio Ver.2.0 may fail to function correctly. • These files and folders are Hidden. • When backing up to an external memory device, save a copy of the entire "SD_VOICE" folder. Number of files G.726 format sound files (recorded on a video camera) are divided and saved every 8 minutes and 24 seconds, reducing the number of files you can save per folder by one (from 999) each 8 minutes and 24 seconds. Example: G.726 recording time 5 minutes 10 minutes 20 minutes Total Number of sound files 1 1 1 3 Number of configuration files 1 (5 min. × 1) 2 (8 min. 24 sec. × 1 + 1 min. 36 sec. × 1) 3 (8 min. 24 sec. × 2 + 3 min. 12 sec. × 1) 6 Status bar Note For TRC and ADPCM (recorded on an IC recorder), the number of sound files equals the number of configuration files . 44 Contents Backing up files Follow these steps when backing up files to CD-R. Writing files to CD-R Create a virtual drive for backup. For example, make the virtual drive name "Saved data", and choose the "BACKUP" folder. Transfer the files you want to backup to the virtual drive. Select the virtual drive you created in step from the pull down list of the "drive box" and transfer the files to it. Note You can check the capacity on the status bar. Do not exceed the volume that can fit on the CD-R. Continued on next page 45 Contents Backing up files Check the virtual drive and files in Explorer. Select "Folder Options" from Explorer's [Tools] menu. Click the [View] tab, then select "Show hidden files and folders" from the "Hidden files and folders". Click [Apply] then [OK]. You can now see the virtual drive in Explorer. Use writing software to write the folder you created in the virtual drive to the CD-R. The folder is written to the CD-R. File structure looks like this after writing. Note See the CD writing software's operating instructions for details. Continued on next page 46 Contents Backing up files Playing sound files from CD-R Put the CD-R into the CD drive and create a virtual drive for the CD-R. For example, make the virtual drive name "CD-R", and choose the "BACKUP" folder. Select the CD-R's virtual drive from the pull down list of the "drive box". The files on the CD-R are displayed in the "File list". You can play the files directly from the CD-R. Note You can play the files on CD-R's with Voice Studio, but you cannot play them on a regular CD player. 47 Contents Uninstalling Voice Studio Select [Control panel] from the [Start] menu. Double-click [Add or Remove Programs]. [Add or Remove Programs] window appears. Click [Change or Remove Programs]. Click [Voice Studio] and then click [Change/ Remove]. The dialog box appears. Click [OK]. The dialog box appears. Click [OK]. Voice Studio is uninstalled. CAUTION • If you want to install this program onto a different drive or folder, first uninstall it, and then reinstall it into the desired location. • The files in your computer are not deleted even if you uninstall Voice Studio. 48 Contents Frequently Asked Questions Questions Can I use this on an Apple computer? Will data I saved still be there if I uninstall then reinstall the program? I can't find files I saved on my computer. Where are they saved? Answers We have no current plans to make this compatible with Apple platforms. Yes it will, but you should back it up anyway to be on the safe side. The files are "Hidden" attribute files. An SD_VOICE folder is created in the drive root, and the files are saved there. Refer to your Windows Operating System user's manual regarding hidden file attributes. Note Can Voice Studio Ver.2.0 play MP3? How can I give my voice files to other people? Can I attach voice files to e-mail? No, it cannot. If the person you want to send the file to has Voice Studio Ver.2.0, simply use the Convert to Mail Transfer Format function to convert it to a VM1 (.pvc) file and send it. If they don't have it, send "VS2_VM1_Player.exe" along with the VM1 file. Yes, you can. Use the [Convert to Mail Transfer Format] feature, and send "*.pvc" VM1 files and the VM2_VM1_Player.exe file by e-mail. ( page 32) Note The person I sent a VM1 file to cannot play it. What are the advantages of converting IC recorder voice files to WAVE format? How do I convert files to WAVE? How many folders can I create under Voice Studio? How many files can I save in each folder? You cannot save files by themselves. The file size increases if you convert to WAVE. VM1 files created with Voice Studio Ver.2.0 cannot be played on earlier versions. Sent them the "Voice Studio Mini Player" so they can play the file. WAVE format can be played on any computer. You can also write them onto a CD-R using writing software, and then play them on a regular CD player. Note The CD-R writing software must support the WAVE formats described on page 17. See the operating instructions for the software for details. Use the conversion feature in the "Voice Studio". For details, refer to "Converting VM1 to WAVE" ( page 17) You can create up to 999 folders each on rewritable media, such as your computer's hard disk. ( page 5) You can save up to 999 files in each subfolder. ( page 5) Continued on next page 49 Contents Frequently Asked Questions Questions Can I remove the SD Memory Card or removable media while the media content is displayed in Voice Studio? Answers Yes, you can, but be sure to refresh the window afterwards. Select "Refresh" from the [View] menu, or press the F5 key on your keyboard. The "hardware wizard" appeared when I connected the IC recorder to my computer with a USB cable. What should I do? This means you haven't installed the right driver. Cancel the hardware wizard and unplug the USB cable. Now install Voice Studio from the included CD-ROM. The driver is installed at the same time. Now restart your computer and reconnect the USB cable. Note Note I cannot play files that I transferred to a SD Memory Card. Files I was able to play in Voice Studio don't play when I transfer them to an SD Memory Card and try to play them on an IC recorder. Can I play files recorded on devices made by other companies? There are buttons which do not respond when playing directly from an IC recorder. What recording mode and quality should I use to get the best results converting voice files to text? Do not remove the media while the program is playing, transferring, or converting the files. This can damage the files. There is also a driver folder in the root of the CD-ROM which you can use to install the driver manually. TRC, ADPCM2, and G.726 formats are incompatible with each other. Convert to the file format to suit the equipment. ( page 43) IC recorders can only play files numbered between MOB001.VM1 and MOB099.VM1 as indicated in the file structure on page 44. Transfer files numbered over 100 to another subfolder (SD_VC001 to SD_VC009). Files Voice Studio cannot play are marked with list, indicating that they are not compatible. in the file The non-active function buttons are indicated in grey. Before you can convert voice files to text you need to train the user. ( page 37) We strongly recommend that you select the "DICTATE" setting on the IC-recorder to achieve optimal recognition results. Using the recorder in "MEETING" mode is also acceptable, but the recording quality must be set to HQ and the microphone sensitivity must be set to LO (low). See the support homepage for details This page has up-to-date support information. Select "Panasonic Support Page" from the [Help] menu. 50 Contents Troubleshooting Problem Cannot install. Cannot play files. The volume is low. The screen freezes while saving, adding, or deleting files. Cannot edit sound files. I attached VM2_VM1_Player.exe to an e-mail, but the receiver didn't get it. Subfolder and or file list is not displayed properly when converting sound files. The Windows task bar will not display when the "Automatically hide task bar" setting is on. Solution The hard disk may not have enough space. →Check its available space. • The computer doesn't have a sound board. ( page 4) • The computer doesn't have speakers or speakers connected to it. • DirectX has not been installed. Adjust the volume on the computer. Read your computer's operating instructions for details. It takes a long time to save, add, or delete larger files or large numbers of files. →Wait for the operation to finish, then normal operation will be possible. You cannot edit sound files you have locked. →Unlock them. ( page 24) Remove the ".exe" extension from the file name before sending it, and then have the receiver re-attach the extension before double clicking on it. Change the display settings if the .exe extension cannot be displayed. Refer to the Windows Operating System user manual for more information. Some e-mail software may limit the attachment of files with the extensions ".exe." and ".bat" Internet Explorer 5.0 and earlier are not fully supported. Upgrade your version of Internet Explorer to the latest version. When the above settings are invoked the Windows task bar may not be displayed when the Voice Studio Ver.2.0 display window is maximized. Press the button in the top right window to exit the maximized window. Product information For product service, product information or assistance with product operation, contact the Panasonic Customer Call Center at 1-800-211-7262, or the website http://www.panasonic.com/contactinfo or the website (http://www.panasonic.com/support). 51 Contents • Microsoft and its logo as well as Windows, Windows NT and DirectX are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. • Intel and Pentium are registered trademarks or trademarks of Intel Corporation or its subsidiaries in the United States and other countries. • IBM and PC/AT are registered trademarks of International Business Machines Corporation of the U.S. • Macintosh is a registered trademark of Apple Computer, Inc. of the U.S. and other countries. • ScanSoft,the ScanSoft logo, L&H, the L&H logo, the Dragon logo, and Dragon NaturallySpeaking are trademarks or registered trademarks of ScanSoft, Inc. or its affiliates in the United States and/or other countries. All other company names and product names referenced herein may be the trademarks or registered trademarks of their respective owners. • Adobe and its logo, Acrobat, and Acrobat Reader are trademarks of Adobe Systems Incorporated. • Other names of systems and products mentioned in these instructions are usually the registered trademarks or trademarks of the manufacturers who developed the system or product concerned. • The “TM” and ® marks are not used to identify registered trademarks and trademarks in these instructions. Note • Explanations in these operating instructions may differ from onscreen instructions. Panasonic Consumer Electronics Company, Division of Matsushita Electric Corporation of America One Panasonic Way Secaucus, New Jersey 07094 http://www.panasonic.com Panasonic Sales Company, Division of Matsushita Electric of Puerto Rico, Inc. (“PSC”) Panasonic Canada Inc. 5770 Ambler Drive, Mississauga, Ontario L4W 2T3 www.panasonic.ca Ave. 65 de Infantería, Km. 9.5 San Gabriel Industrial Park, Carolina, Puerto Rico 00985 © 2004 Matsushita Electric Industrial Co., Ltd. MSC0073AD_USE_ZA M0104KH0