Xerox Office Solutions Catalog

Transcript

Cost ands access control Assessment Cost ands access control Output Management Document Management and archiving Output Management Office Solutions Catalog Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management Office Solutions Catalog Scanning 2 Device Management Solutions for: Assessment Cost and Access Control Device Management Document Management and Archiving Faxing Output Management Scanning Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Office Solutions Catalog Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control The Xerox Promise Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax At Xerox, we are passionate about creating a great customer experience. A big part of that is the quality and quantity of technology that we bring to market. Another part is making our customers’ work lives easier. In today’s complex business environment, there’s power in partnership. No single company can address the needs of every business. That’s why we created the Xerox Alliance Program. We’re partnering with industry-leading software companies so that together, we can make it easier for customers to manage and share information. In other words, we want you to be able to spend less time working with documents and more time focusing on your core business. We want to help you get back to work. When you combine Xerox cutting-edge technology with software applications from our Alliance partners, you get more out of your investment. You’ll see return on investment as you discover ways to cut costs and increase productivity. Our promise of making things simpler extends to our partners as well. Many Xerox devices include the Xerox Extensible Interface Platform, or EIP. It’s the software platform inside our systems that partners use when they write applications. Because EIP is based on web standards, developers don’t need extensive programming knowledge to write great applications. That means customers can expect more software applications that are designed to meet their business challenges. Scanning 1 Scanning 2 Device Management Xerox makes it easy for members of the Alliance program to get the tools they need to create software applications. There’s no fee for the tools. There are no royalties to pay. It’s just that simple. And in the end, customers will win. That’s because the easier we make it for partners to create applications, the more likely customers are to benefit from software that meets their needs. Scanning 2 Device Management O DEVEL PER O DEVEL PER The partners on the following pages fall into threeGO different categories: LD GOLD Partner – These partners are PLATINUM carefully selected. They are worldwide dominant players in the market. Their solutions have the highest level of technical integration with Xerox devices. Xerox offers customer support for these solutions through 1-800-ASK-XEROX. O O DEVEL PER DEVEL PER PLATINUM Partner – These solution providers OLD are prominent G in key Partner geographies and vertical ATINUM LATINUMThere is a strongPLtechnical Pmarkets. Partner integration with Xerox devices. Customers can receive support by calling 1-800-ASK-XEROX. GOLD O DEVEL PER LO EVE PER D – Innovative software companies who have joined the Xerox Alliance Program. GOLD GOLD Partner They have access to Xerox technology to create applications that run on Xerox devices. INUM provides customer support. LAT P PLATINUM The developer Partner Office S o LUTIONS C ata log II Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Office Solutions Catalog Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 1 Cost ands access control Cost ands access control Output Management Fax Fax Output Management TABLE OF CONTENTS Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Assessment Scanning 2 ASSESSMENT Device Management Document Management and archiving Fax Scanning 1 Scanning 2 Assessment Device Management Xerox Office Productivity Advisor (XOPA)������������������������������������������������������������������� 2 Document Management and archiving Quick Xerox Office Productivity Advisor (Quick XOPA)����������������������������������������������� 3 Cost ands access control Output Management FM Audit Viewer USB™ and Print Audit RAK™������������������������������������������������������������ 4 Cost ands access control Output Management cost and access control Fax Equitrac Express® ��������������������������������������������������������������������������������������������������������� 7 Scanning 1 Equitrac Office® ��������������������������������������������������������������������������������������������������9 Fax Equitrac Professional®�������������������������������������������������������������������������������������� 10 Scanning 1 Scanning 2 Device Management Xerox Secure Access Unified ID System ������������������������������������������������������������������� 11 Xerox Page Accountant������������������������������������������������������������������������������������� 12 Scanning 2 Device Management A.N.D. Pcounter ��������������������������������������������������������������������������������������������������������� 13 Assessment Control Systems™ Copitrak® System ������������������������������������������������������������������������ 14 Document Management and archiving nQueue® Information Accountability, Expense Management and Cost Recovery ���� 15 Pharos Systems Uniprint, Blueprint, and Omega ����������������������������������������������������� 16 Print Audit 5����������������������������������������������������������������������������������������������������������������� 17 Cost ands access control Output Management Ringdale FollowMe™ ������������������������������������������������������������������������������������������������� 19 Technesis��������������������������������������������������������������������������������������������������������������������� 20 Fax Xerox Copier Assistant®������������������������������������������������������������������������������������ 21 Scanning 1 Xpert Billing ���������������������������������������������������������������������������������������������������������������� 22 Device Management Scanning 2 Device Management Xerox CentreWare® Web ������������������������������������������������������������������������������������������� 25 Xerox CentreWare® for HP OpenView™��������������������������������������������������������������� 26 Xerox CentreWare® for IBM Tivoli® NetView�������������������������������������������������������������� 27 Xerox CentreWare® MC ��������������������������������������������������������������������������������������������� 28 Xerox CentreWare® for Microsoft Operations Manager™�������������������������������������� 29 Xerox CentreWare® for Microsoft System Center Operations Manager™���������������� 30 Xerox CentreWare® for Novell Distributed Print Services (NDPS) ���������������������������� 31 Xerox CentreWare® for Unicenter® ��������������������������������������������������������������������������� 32 Xerox SMart eSolutions Client for Windows Version 1.4 ����������������������������������������� 33 Contents O f f ice S O L U T I ONS C atalo g Scanning 2 Scanning 2 Device Management Device Management Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Xerox 2008 Office Solutions Catalog Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Assessment Document Management and archiving Cost ands access control Cost ands access control Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Assessment Document Management and Archiving Document Management and archiving Cost ands access control Fax Scanning 1 Output Management Scanning 2 Xerox DocuShare �������������������������������������������������������������������������������������������������������35 ® Scanning 2 Device Management Device Management Fax Scanning 1 Xerox DocuShare™ CPX����������������������������������������������������������������������������������������������� 37 Cost ands access control Scanning 2 Device Management Output Management Faxing Fax Scanning 2 Scanning 1 Device Management Captaris® RightFax® ��������������������������������������������������������������������������������������������������� 40 Omtool Genifax®������������������������������������������������������������������������������������������������41 Fax Scanning 1 Scanning 2 Streem Alert® �������������������������������������������������������������������������������������������������������������� 42 Device Management Streem Fax™������������������������������������������������������������������������������������������������������44 Scanning 2 Device Management Biscom FAXCOM® for Xerox��������������������������������������������������������������������������������������� 45 Assessment Assessment Document Management Document Management and archiving and archiving Castelle FaxPress, FaxPress Premier, and FaxPress Enterprise��������������������������������� 46 Reportée® SmartCover™�������������������������������������������������������������������������������������47 Cost Cost ands ands access access control control OutputManagement Management Output output management Atlas Software PrintShop Mail����������������������������������������������������������������������������49 aycan xray-print™�����������������������������������������������������������������������������������������������50 Fax Fax Scanning11 Scanning SAP R/3 Device Types for Xerox SAP R/3 Environment����������������������������������������51 XL Print Paris����������������������������������������������������������������������������������������������������52 Scanning Scanning22 Device Management Management Device scanning Xerox Scan to PC Desktop® �������������������������������������������������������������������������������56 Xerox SMARTsend® ������������������������������������������������������������������������������������������58 X-Solutions ScanFlowStore™������������������������������������������������������������������������������59 Xerox SMARTdocument Travel™ �������������������������������������������������������������������������61 Xerox SMARTdocument Travel™ Express�������������������������������������������������������������63 eCopy ScanStation™, eCopy Desktop™ ��������������������������������������������������������������64 Document Strategies Imaging Kiosk for Xerox MFPs��������������������������������������������65 EFI SendMe®�����������������������������������������������������������������������������������������������������67 Gravic® Remark Office OMR®�����������������������������������������������������������������������������68 Omtool AccuRoute®�������������������������������������������������������������������������������������������69 IPRO Copy+������������������������������������������������������������������������������������������������������70 IPRO eScanIT����������������������������������������������������������������������������������������������������71 RSA QDirect™ ���������������������������������������������������������������������������������������������������72 Not all solutions are available in all geographies. The information contained in this catalog was accurate to the best of our knowledge at the time of publication. Offi ce S oLUTI ONS Catalog 2 0Contents 08 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Office Solutions Catalog Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management Scanning 2 Device Management Assessment Assessment Most companies spend an estimated 1 percent to 3 percent of total revenue on managing office documents. While customers want to control their costs, they don’t have a comprehensive understanding of where or how that money is being spent. Xerox has a long history of conducting assessment studies  O f f i c e So L U TI O N S C atalo g and helping customers uncover hidden costs. The assessment offerings help customers understand output costs and deployment decisions. With this information, fact-based decisions can be made to make the organization more effective and more efficient from a document management standpoint. Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Assessment Document Management and archiving ASSESSMENT Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control Xerox Office Productivity Advisor (XOPA) XOPA simplifies the process of creating a comprehensive office assessment study for customers, to demonstrate cost savings and productivity improvements. It includes everything from device data collection tools, full Total Cost of Ownership database for every product/vendor in the office industry, allows full customization of data, page-volume analysis tools, key metrics, floor mapping, optimization recommendations and analytical reports. Sales channels are able to produce highly professional presentations, supported by hard data, designed to provide decision-makers with all the necessary information to act. Cost ands access control Output Management Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management www.xerox.com Fax Scanning 1 Scanning 2 Device Management System Requirements • Windows • Microsoft Office Scanning 2 Device Management • IE7 • High-speed Internet access Fax Scanning 1 Key Features • Based on industry-leading Office Document Assessment methodology from Xerox Corporation • Web-based, secure access integrated tools available to authorized/certified Xerox sales channels worldwide • Flexible study methodology supporting a range of sales engagements from quick/simple/ limited scope study to large-scale, comprehensive multi-site assessments Scanning 2 Device Management • Up-to-date independently-validated product/vendor database providing 100% coverage of every copier, printer, MFP, fax, scanner sold in North America and Europe during the last 10 years. Contains full specs and cost-of-ownership data. Sourced from independent, industryrecognized suppliers • Integrated with various data collection tools, such as FM Audit Viewer™ USB key, Print Audit RAK™, Xerox CentreWare Web™ • Quantifies Direct and Indirect costs associated with document production lifecycle • Full range of key performance metrics and industry-average comparisons enable customers to see how they compare to industry-peers • Floor-mapping capability visually demonstrates current and recommended states by floor or building • Instantly-generated full range of analytical reports and management presentations in MS Excel, WORD and PowerPoint • Available in more than 13 languages for channels in all Xerox Operating territories Business Challenge Most customers do not have a comprehensive understanding of their overall office output document assets, usage, and costs. Hence they are unable to develop a realistic strategy for optimizing their print/copy/output environments. Key Challenges Addressed by XOPA • Organizations are estimated to spend between 1% and 3% of total revenue on office documents (source: various industry consultants). However, most organizations have no clear visibility to this overall cost • Budgets, spending and decision-making are often fragmented in various departments, such as Procurement, IT, Facilities, Finance, and individual Departments • Organizations often do not have the skills, tools and time resources necessary to conduct a comprehensive assessment of their current state • Studies based on “industry-average” metrics or cost estimates are often misleading and insufficient for key decision-makers to act on • Decision-makers often mistrust the data and methodology used by vendors who are focused on “selling product” • Decision-makers want to assess the outcomes of various alternative scenarios — “what-if” cases — easily and collaboratively Office S o LUTIONS Cata log  Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Assessment Document Management and archiving ASSESSMENT Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Quick Xerox Office Productivity Advisor (Quick XOPA) Cost ands access control Output Management QuickXOPA simplifies the process of creating a simple office assessment study for customers, focused on demonstrating cost savings. Includes device data collection tools, full Total Cost of Ownership database for every product/vendor in the office industry, allows customization of data, key metrics, optimization recommendations and analytical reports. Sales channels are able to produce highly professional presentations, supported by hard data, designed for decision-makers. Fax Scanning 1 Key Features • Based on industry-leading Office Document Assessment methodology from Xerox Corporation • Web-based, secure access integrated tools available to authorized/certified Xerox sales channels worldwide • Flexible study methodology targeted at smaller or simpler sales engagements Scanning 2 • Up-to-date independently-validated product/vendor database providing 100% coverage of Device Management every copier, printer, MFP, fax, scanner sold in North America and Europe over last 10 years –contains full specs, cost-of-ownership data. Sourced from independent, industry-recognized suppliers • Integrated with various data collection tools, such as FM Audit Viewer™ USB key, Print Audit RAK™, Xerox CentreWare Web™ • Quantifies Direct costs associated with document production lifecycle • Key performance metrics and industry-average comparisons enable customers to see how they compare to industry-peers • Instantly-generated full range of analytical reports and management presentations in MS Excel, and PowerPoint • Available in more than 13 languages for channels in all Xerox Operating territories Business Challenge Most customers do not have a comprehensive understanding of their overall office output document assets, usage, and costs. Therefore, they are unable to develop a realistic strategy for optimizing their print/copy/output environments. Key Challenges Addressed by Quick XOPA • Organizations are estimated to spend between 1% and 3% of total revenue on office documents (Source: various Industry consultants) • However, most organizations have no clear visibility to this overall cost • Budgets, spending and decision-making are often fragmented in various departments, such as Procurement, IT, Facilities, Finance, and individual Departments • Organizations often do not have the skills, tools and time resources necessary to conduct a comprehensive assessment of their current state • Studies based on “industry-average” metrics or cost estimates are often misleading and insufficient for key decision-makers to act on • Decision-makers often mistrust the data and methodology used by vendors who are focused on “selling product” • Decision-makers want to assess the outcomes of various alternative scenarios — “what-if” cases — easily and collaboratively  O f f i c e So L U TI O N S C atalo g Cost ands access control Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management www.xerox.com Fax Scanning 1 Scanning 2 Device Management System Requirements • Windows • Microsoft Office Scanning 2 Device Management • IE7 • High-speed Internet access Device Management Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Assessment Document Management and archiving ASSESSMENT Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Cost ands access control Cost ands access control Rapid Data Collection Tool – USB Key: FM Audit Viewer USB™ and Print Audit RAK™ Cost ands access control Output Management Scanning 2 Scanning 1 DE Output Management GOLD Fax Fax Output Management Scanning 1 Scanning 2 Device Management Scanning 1 Partner G Fax Scanning 1 TINUM PLDA EVELOPER Scanning 2 Device Management Output Management Simplify the process of performing a print assessment and eliminate customer network disruption. Scanning 2 Device Fax Management O DEVEL PER Partner Fax www.fmaudit.com PLDA E Scanning 2 Device Management Scanning 1 Scanning 2 Device Management GOLD Scanning 2 G Partner Device Management Key Features PLATINUM PLA Partner • Rapid Assessment and periodic meter collection www.printaudit.com • Easy to use • Non-intrusive (no need to install software in customer’sScanning network) 1 Fax • Speaks directly to output devices; does not interrupt print job; does not monitor drivers; does not interrogate the spooler System Requirements • Direct import of pre-formatted data into Xerox Office Productivity Advisor (XOPA) assessment tools • LAN or WAN • FM Audit Viewer™ and Print Audit RAK™ are products intended for Xerox sales channels, channel Partners, System Integrators and Resellers only (they are not end-customer solutions) • Only 1 workstation with Windows NT or higher • Does not require administrative rights Scanning 2 Device Management Key Challenges Addressed by FM Audit Viewer USB™ and Print Audit RAK™ • Customers often have little understanding of how many and what type of devices they have, how much or little they are used, and how much they cost • IT administrators are often concerned about installing tracking software on their networks • Sales channels need a means of collecting this data quickly and reliably without installing software onto a customers network Office S o LUTIONS Cata log  Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Office Solutions Catalog Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Cost and Access Control Device Management Device Management Fax Scanning 1 Scanning 2 Device Management Scanning 2 Device Management Cost ands access con Cost control solutions help customers manage the costs of printing by either charging back the costs to a certain department or individual, or by limiting usage based on a person’s credentials. In terms of charge-back options, these solutions are ideal for professional services organizations such as a law firm or financial advisor. They’re also geared toward the education market where departments and students are responsible for their printing costs. The ability to limit device usage based on a person’s credentials can be helpful in all industries. For example, a person might be assigned 100 color pages a month. Or rules may be established so that a large color job is automatically redirected to a larger central device with more cost-effective printing than the desktop device already within reach of the user. If you’re interested in controlling costs, don’t miss the solutions that are already built into Xerox devices.  O f f i c e So L U TI O N S C atalo g • Auditron – Tracks copies on black-and-white MFPs and prints and copies on select MFPs. • Xerox Standard Accounting – a free option that tracks copies, prints, scans and faxes. Access control solutions help customers protect critical information by making sure only authorized people are using the device. These solutions identify the user at the device and provide the necessary authorization to proceed. They also let you know who used the device and what functions they performed or which features were utilized. These are ideal solutions for most businesses into today’s security conscious world. In addition to access solutions listed in this catalog, ask your Xerox representative about network authentication features built into many Xerox devices. Fax Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Office Solutions Catalog Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control Cost and Access Control Solutions Matrix Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Enterprise/Large Organization - Equitrac Office MediumBusiness/ Department - Xerox Page Accountant - Equitrac Office - Control Systems Copitrak System Fax - Equitrac Express - Equitrac Office Scanning 1 Scanning 2 Device Management - Equitrac Professional Scanning 2 Device Management - Equitrac Office - Equitrac Office - A.N.D. Pcounter - Control Systems Copitrak System - Print Audit 5 - Equitrac Professional - A.N.D. Pcounter - A.N.D. Pcounter - Print Audit 5 - Print Audit 5 - Equitrac Express - Equitrac Office - Xerox Page Accountant - Print Audit 5 Small Business/ Workgroup - Xerox Page Accountant - Equitrac Office - A.N.D. Pcounter - A.N.D. Pcounter - Print Audit 5 - Xerox Standard Accounting - Print Audit 5 - Equitrac Express - Xerox Standard Accounting -Xerox Page Accountant - Internal Auditron - Internal Auditron - Equitrac Office - Equitrac Office - A.N.D. Pcounter - Print Audit 5 - Print Audit 5 Limit Access / Usage O DEVEL PER LD GO Partner Levels Partner Rules-Based Printing Professional Chargeback GOLD PLATINUM GOLD GOLD PLATINUM PLATINUM Partner Partner O DEVEL PER O DEVEL PER O DEVEL PERRINGDALE Connecting people and information GOLD GOLD TIN TIN Partner Cost Accounting O DEVEL PER PLATINUM Partner O DEVEL PER Education Office S o LUTIONS Cata log  Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Cost ands access control Scanning 1 O DEVEL PER Output Management cost and access control Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Output Management GOLD Scanning 2 Device Fax Management Scanning 2 Scanning 1 Partner Cost ands access control Cost ands access control Output Management Fax Fax Output Management Equitrac Express PLATINUM Device Management Scanning 1 ® Scanning 2 Scanning 1 Partner Fax Equitrac Express print management software helps colleges, universities, K-12 schools and their libraries easily track, analyze or charge for every page output by any student, faculty or staff member, or guest, on any desktop printer, network multifunction printer or walk-up copier. Gain the control to reduce total printing, optimize equipment deployment and direct necessary printing to your most efficient devices. Scanning 1 Scanning 2 Scanning 2 Fax Fax Scanning 1 Scanning 2 Key Features Device Management • Software-based capture, cost allocation and reporting of every document produced on every device across campus or throughout a district. • Easy, automatic, enforcement of student print quotas. • Follow-You Printing™ with Secure Document Release to eliminate wasteful unclaimed printing and protect confidential documents such as tests and student records. • Support for all payment methods: Smart or magnetic stripe stored-value cards, campus card systems, local network print accounts, cash. • Terminal data collection capability to track and recover print costs where no network connection is available. • Definable print rules and least cost routing. • Both Xerox device-embedded and terminal based solutions available. • Crystal Reports XI report generator with over 100 summary, detailed and total activity reports by network user and device. • Standards-based, vendor neutral, unified and centralized, system for print network management and complete cost recovery. Business Challenge You have certainly seen recycle bins full of wasted paper, unused prints, and multiple copies of the same document. Even worse is finding entire books or Web sites printed for free and then left unclaimed in the output tray. Device Management Device Management Scanning 1 www.equitrac.com Scanning 2 Device Management System Requirements Scanning 2 Device Management Server Components Software Platforms Minimum Hardware Platforms1 Core Accounting Server (CAS) Windows Server 2 2003 Windows 2000 Server 2 Intel ® Pentium ® III or AMD AthlonTM CPU, 512 MB of system memory, 1 GB of available disk space Core Accounting Server (CAS) Database MSDE 2000 SQL Server 2 2000 , 2005, 2005 Express Oracle ®2 9, 10g Core Accounting Server (CAS) Cluster server Windows 2003 cluster Windows 2000 cluster Intel Pentium III or AMD Athlon CPU, 1 GB of system memory, 1 GB of available disk space Print Server (DRE)with Rules and Routing or Secure Document Release Windows Server 2003, 2000 NetWare 5.1 SP8, 6.5 SP5 AIX 5.1, 5.2, 5.3 HP-UX ia64 11i Red Hat Enterprise 5, 4 Red Hat Fedora Core 3, 4, 5 Solaris™ SPARC 8, 9, 10, X64 10 SuSE Linux Server 9 Enterprise 8, 9 Intel Pentium III or AMD Athlon CPU, 512 MB of system memory, 200 MB of available disk space Print Server (DRE) Cluster server Windows 2003 cluster Windows 2000 cluster Intel Pentium III or AMD Athlon CPU, 512 MB of system memory, 1 GB of available disk space Device Control Engine (DCE) Windows Server 2003 Windows 2000 Server Intel Pentium III or AMD Athlon CPU, 256 MB of system memory, 100 MB of available disk space Device Monitoring Engine (DME) Windows Server 2 2003 Windows 2000 Server 2 Intel Pentium III or AMD Athlon CPU, 512 MB of system memory, 1 GB of available disk space Management Tools Software Platforms Minimum Hardware Platforms System Manager Accounts Manager Department Manager Reports Manager Release Station Windows Server 2003 Windows 2000 Server Windows XP Professional Windows 2000 Professional Intel Pentium III or AMD Athlon CPU, 512 MB of system memory, 50 MB of available disk space, 1024x768 display resolution Client Tools Software Platforms Minimum Hardware Platforms Print Assistant Workstation Client Windows 2000 Terminal Server Windows 2003 Terminal Server Windows XP Professional Windows 2000 Professional Citrix® XP Server, Presentation Server 4 Mac OS 10.4+ (Power PC, Intel) 256 MB of system memory, 5 MB of available disk space, 800x600 display resolution Key Challenges Addressed by Equitrac Express • Wasteful, unnecessary and unclaimed output due to easy access to supposedly free printing • Rising print costs take limited resources from important programs and student services. • Students’ personal information or upcoming exams could be exposed at unattended at remote printers. • Walk-up patrons and campus guests need convenient, private access to copiers, without staff having to play cashier. • Color equipment is easily misused; color output is not easily tracked for cost reporting or charging. • Campus community expects a high level of service. • L ack of information on actual print use leads to over-purchase or inefficient placement of equipment. 1. This column indicates minimum hardware requirements only; high printing volumes and/or large installations may require substantially higher performance hardware. 2. Site Network Administrator is responsible for securing Client Access Licenses  O f f i c e So L U TI O N S C atalo g Secure The Deal Unlock a personalized EIP experience for every user of Xerox MFPs. The world leader in intelligent print management and cost recovery, a Xerox Platinum Partner and charter member of the EIP development consortium, Equitrac can help you maximize the value of your Xerox solutions. Award-winning Equitrac Professional, Equitrac Office and Equitrac Express offer partner integration opportunities in secure document release, accounting and fleet management, for customers in professional services, business, government and education. And now, the Xerox Secure Access Unified ID System, developed in conjunction with Equitrac, provides simple authentication with the swipe of a card, unlocking a personalized EIP experience for every user of Xerox MFPs. Combining the industry’s best-funded R&D program, cutting edge technology and worldwide service and support, Equitrac is ready to apply our resources to your success. To learn more, visit equitrac.com. Office S o LUTIONS Cata log  Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Cost ands access control Scanning 1 O DEVEL PER Output Management cost and access control Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Output Management GOLD Scanning 2 Device Fax Management Scanning 2 Scanning 1 Partner Cost ands access control Cost ands access control Output Management Fax Fax Output Management Equitrac Office PLATINUM Device Management Scanning 1 ® Scanning 1 Partner Fax Equitrac Office provides end users with a secure, convenient and mobile print workflow while controlling costs, reducing waste, ensuring document privacy and simplifying administration of an output fleet. It enables single sign-on access to devices and services, personal print queues to maximize document security and mobility, and rules to create cost-effective behavior. Fax Scanning 1 Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 www.equitrac.com Scanning 2 Device Management System Requirements Scanning 2 • Windows Server™ 2003 certified Device Management • Citrix ® and Windows ® Terminal Services compatible Key Features Scanning 2 Device Management • Support for Windows ®, NetWare™, UNIX® and Linux ® print servers • Track how printers and copiers are being used and by whom • Support for Macintosh ® workstations • Analyze which devices are being over- or under-utilized and recognize peak usage periods • Microsoft ® SQL Server and Oracle ® database support • Allocate expenses (bill-back) by department, cost center, project, or client • Windows Server™ 2003 and 2000 cluster support • Control who can use certain devices, how they use them, and how much they use them • Integrate seamlessly into your current IT infrastructure. Works with all your networkable printers, copiers, and multifunction devices • Scale from small, single-user sites up to multi-location enterprises with thousands of devices and users •Extensible Interface Platform-capable Xerox devices enable these Equitrac Office features: • Secure, mobile printing allows users to release their print jobs securely at any EIP-enabled device • No additional hardware is needed because user ID and billing code entries are made directly on the Xerox user interface • Monitor, measure, and manage printing costs to enforce color quotas and other print/copy rules as well as to track and report on usage costs by individual, department or other user grouping – all by leveraging the same user ID data utilized to access your Xerox device Business Challenge Discovering how much your organization spends on printing and copying is essential to managing the costs of doing business and increasing return on investment. At the same time, you must keep productivity high to achieve the highest value. Key Challenges Addressed by Equitrac Office • Wasting time, money, and resources due to inefficient printing and copying • Higher equipment expenditures due to ineffective use of current equipment and overbuying of new equipment • Ineffective use of color for jobs that don’t need it or for non-business purposes • Inaccurately distributing expenses due to unknown usage of equipment by various departments or cost centers • Breakdown in security due to confidential or sensitive printouts lying around the office unclaimed • Losing productivity through the use of cost control tools that are difficult to use, implement, and maintain • Draining IT support resources with excessive printing-related calls to the help desk • Over-consuming natural resources due to poorly managed print and copy output For more information, visit www.xerox.com/equitracoffice  O f f i c e So L U TI O N S C atalo g Scanning 2 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Cost ands access control Scanning 1 O DEVEL PER Output Management cost and access control Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Output Management GOLD Scanning 2 Device Fax Management Scanning 1 Partner Cost ands access control Cost ands access control Output Management Fax Fax Output Management Equitrac Professional PLATINUM ® Scanning 2 Scanning 1 Device Management Scanning 1 Partner Fax Equitrac Professional printer accounting software helps professional firms capture, allocate and recover all of their client-billable expenses. Equitrac Professional is available as both device-embedded and terminal-based software. Scanning 1 Scanning 2 Scanning 2 Fax Scanning 1 Device Management Device Management Fax Scanning 1 www.equitrac.com Scanning 2 Device Management System Requirements Scanning 2 Device Management Key Features • Software-based capture, costing and reporting of all client-related expenses including copy, print, scan, fax, phone, research, courier and catering Scanning 2 Device Management • Automatic, near real time, exchange of client/matter and expense information with all leading time and billing (T&B) systems Server Application Software Hardware Core Accounting Server (CAS) 3 Windows Server 2000 SP4 (with IIS 5.0 and .NET 1.1) or Windows Server 2003, SP1or SP2 (with IIS 6.0 and .NET1.1) or Microsoft SQL Server 2000, SP4 or Microsoft SQL Server 20054, SP1 or SP2 or Microsoft SQL Express 20054 SP1 Intel® Pentium® III or AMD Athlon™ CPU 1 GB of system memory 8 GB of available disk space 1024x768 display resolution Document Routing Engine (DRE): Print Server Windows Server 2000 SP4 or Windows Server 2003, SP1 or SP2 or NetWare 5.1 SP7, 6.5 SP1 Intel Pentium III or AMD Athlon CPU 512 MB of system memory 200 MB available disk space for applications Device Control Engine (DCE) Windows Server 2000 SP4 or Windows Server 2003, SP1 or SP2 or NetWare 5.1 SP7, 6.5 SP1a Intel Pentium III or AMD Athlon CPU 256 MB of system memory 100 MB available disk space for applications Device Management Engine (DME) Windows Server 2000 SP4 or Windows Server 2003, SP1or SP2 Intel Pentium III or AMD Athlon CPU 256 MB of system memory 100 MB available disk space for applications Client Application Software Hardware Print Client5 Web Client Windows XP Professional SP2 and/or Windows 2000 Pro SP4 Macintosh OS 10.4 (Print client only) Citrix ICA client v.7.0 (Print client only) Remote Desktop on Windows 2000 SP4, XP SP1, SP2 (Print client only) Intel Pentium or AMD Athlon CPU 256 MB of system memory 50 MB available disk space for applications 1024 x 768 display resolution • Web-based exception editing to review, correct or approve charges from anywhere • Page-by-page tracking and cost recovery of color output • Follow-You Printing™ with Secure Document Release • Definable print rules and least cost routing • Xerox device-embedded and terminal-based solutions available • Crystal Reports XI report generator with over 100 summary, detailed and total activity reports by network user and device • Standards-based, vendor-neutral, unified and centralized, system for network printer management and complete cost recovery Business Challenge Digital technologies are helping legal and professional firms provide better client service. But many firms find modern technologies complex to manage and difficult to track, leading to increased costs and unbilled client expenses Key Challenges Addressed by Equitrac professional • Inability to track and allocate digital prints and scans as effectively as traditional copies and faxes • Users can be inconvenienced by having to continually enter client/matter information • Incorrect billing codes reduce billing speed and accuracy • Color equipment is easily misused; color output is not easily tracked and billed • Client confidentiality and attorney work-product can be compromised by documents left unattended at network printers • Lines at the copier or printer drain billable productivity • Printers are largely unmanaged • Lack of information on actual print use leads to equipment over-purchase • Multiple proprietary systems and devices do not work well together, driving up costs and complexity For more information, visit www.xerox.com/equitracpro Citrix Terminal Services 1. The use of Equitrac Professional 5 Standard Edition under virtualization environments such as Virtual Server or VMWare is generally supported and is fully expected to work correctly, as long as such environments fully support the server operating system (e.g. Windows Server 2003), as Equitrac Professional 5 Standard Edition does not make any assumptions about the underlying hardware platforms. Consult your account representative for details. 2. The specifications indicated represent minimum hardware requirements only; high printing volumes and/or large installations may require substantially higher performance hardware. 3. Equitrac Professional 5 Standard Edition requires a dedicated machine or an isolated virtual server 4. SQL Server 2005 and SQL Server Express 2005 require .NET 2.0 5. Supported Document Management Systems (DMS) include Hummingbird DM 5.x, Hummingbird DOCS OPEN 3.96; iManage Worksite 7.x, Interwoven Worksite 8.2; and Worldox 2000, 2002, GX Office S o LUTIONS Cata log 10 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Cost ands access control Output Management cost and access control Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control Output Management Fax Fax Output Management Xerox Secure Access Unified ID System Scanning 2 Device Management Scanning 1 Scanning 1 Fax Xerox Secure Access integrates with Xerox multifunction systems and existing employee/student ID badge systems to provide a flexible and convenient authentication solution. Particularly useful in education, healthcare, legal, and public sector environments, this server-based solution can help any company or organization protect sensitive information by providing a secure and convenient method to identify users at a Multifunction Printer (MFP). In addition Secure Access provides Follow-You™ print, which allows users to retrieve print jobs at any Secure Access enabled device simply by swiping their ID card. EIP enabled MFPs have enhanced Follow-You print features, which allow users to choose how many prints they need, then delete the document or securely store it to print again later. Fax Scanning 1 Scanning 2 Device Management Key Features • Card-based user identification allows users to login at the MFP device with their pre-existing identification card • Double your security by supplementing card-based identification with a PIN or password entered at the MFP user interface Scanning 1 Scanning 2 Scanning 2 www.xerox.com Fax Scanning 1 Scanning 2 Device Management System Requirements For best performance, we recommend that Secure Access be installed on dedicated server-class hardware. Scanning 2 Device Management Minimum requirements: • Processor: Pentium III, Athlon or better • System memory: minimum 512 MB • Application disk space: 100 MB • Database disk space: 20 MB • Display resolution: 1024 x 768 Operating systems supported: • Windows Server 2003 • Windows XP Professional Card types currently supported: • Follow-You™ print feature allows print jobs to be securely retrieved at any Secure Accessenabled device • ISO 7813 – Magnetic Strip • Xerox ExtensibleInterface Platform (EIP)-enabled devices provide additional flexibility to the Follow-You print feature • Mifare 4K • Users can pick and choose the documents to be released or deleted • ISO 14443A/B – Mifare • Print and Keep feature allows a user to release a pending print job, and retain for later reprint • HID iCLASS, Legic prime • Adjust the number of copies desired • HID ProxPass • Obtain additional information about a pending print or fax job to help determine who, when, and what will be printed • One identification step now logs the user into the device for all walkup device and network features • Personalized scan templates and automated workflows are displayed at the device user interface based on the user’s credentials. This feature is available with select scanning solutions such as ScanFlowStore™ Business Challenge In today’s regulatory climate, businesses need sophisticated ways of safeguarding their data and the ability to track it. In addition, IT managers are looking for ways to protect the assets on their network. Multifunction systems are a logical place to secure networks, enhance document information security, and generate activity logs. Key Challenges Addressed by Xerox Secure Access Unified ID System • Trend toward increased security to protect all devices on the network • Network-connected MFPs are growing at a high rate • Increased network resources are necessary to handle improved MFP capabilities such as network scanning or scan to email • Governmental and regulatory policies • Rising document costs • Doing more with less – improving worker productivity • Trend toward printing forms on demand instead of warehousing potentially outdated material For more information, visit www.xerox.com/secureaccess 11 O f f i c e So L U TI O N S C atalo g Device Management Device Management • Mifare • Mifare DESFire • Legic advant, HID MicroProx Tag • HID ISOProx • HID DuoProx • HID ProxCard • HID ProxCard Plus • HID ProxKey EIP-enabled features: To enable the Secure Access EIP enhancement, first the supported multifunction device must be at the proper hardware/software level and EIP enabled. See the supported multifunction device for more information. Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Cost ands access control Output Management cost and access control Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Output Management Scanning 2 Device Fax Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control Output Management Fax Fax Output Management Xerox Page Accountant Scanning 2 Scanning 1 Device Management Scanning 1 Fax Xerox Page Accountant is for organizations looking for a simple page level print and copy reporting with some color control capability. With Page Account, system administrators can set limits on color prints and copies at a user level. Users can receive email notification that they have reached their limits and that their access to the machines have been denied. Network-wide accounts and reports can also be generated. Fax Scanning 1 Free Download Scanning 1 Scanning 2 Scanning 2 Device Management Device Management www.xerox.com Fax Scanning 1 Scanning 2 Device Management System Requirements Minimum Requirements: Scanning 2 Device Management • WorkCentre Pro or Document Centre Multi-function devices equipped with Network Accounting accessory. • 1 GHz or faster processor • 256 MB of memory • 10 MB of available disk space • Windows ® 2000 or Windows ® XP Scanning 2 Device Management Xerox Page Accountant is a free software download. For more information and to obtain a copy, visit www.xerox.com/pageaccountant. Key Features • Place limits on color prints or copies for particular users • Track and control usage on multiple devices • No dedicated server required; runs as an application on a PC • Simple to install and configure • Generates reports on usage by device and by user • Ease to migrate to Equitrac Office Business Challenge Controlling the cost of printing and copying throughout the office, especially in color, and having knowledge of where these costs are coming from are essential to maintaining a financially healthy business. Key Challenges Addressed by Xerox Page Accountant • Ineffective use of color for jobs that don’t need it or for non-business purposes • Perceived high cost of color prevents the adoption of it, consequently denying users the value that color can bring to the business • Inappropriate printing or copying by certain employees or groups of employees • Inaccurately calculating expenses due to unknown usage of equipment by various individuals Office S o LUTIONS Cata log 12 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Cost ands access control Output Management cost and access control Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 O DEVEL PER Cost ands access control Cost ands access control Output Management Fax Fax Output Management A.N.D. Pcounter Scanning 2 Device Management Scanning 1 GOLD Partner Fax Pcounter is a competitively priced solution for print/copy tracking - pricing is based per server, with no limits on users or workstations. For academic sites, Pcounter is able to integrate with external payment options including cash, card, and campus systems such as Blackboard. Features such as quota management with value based restrictions along with flexible accounting and chargeback options make Pcounter well suited for educational environments. Fax Scanning 1 Scanning 2 Key Features Device Management • Monitor all print and copy activity for all network users – no user setup required • Accounting of page/cost by user, cost-center, client, or device – supports all network devices, directly-connected printers, and multifunction printers • Eliminate accidental and unwanted output – stop duplicate print jobs, high page counts, and badly formatted output • Restrict or re-direct output based on cost, size, type of document, color or mono content • Runs on any Windows orNovell server and supports any Windows or non Windows PCs including MAC and Linux • Secure print release with pull-print capability • Charge-back to cost-centers, projects, or client codes • Quota management provides value based restrictions – ideal for educational environments • Automated charging systems – cash loaders and ePayments • Integrated electronic job ticketing options Business Challenge Recommendations to rationalize and consolidate existing print and copy devices are generally good advice for most organizations. To be truly effective, the potential problems associated with such measures need to be understood and addressed. Pcounter printer monitoring software does this in a number of ways. Key Challenges Addressed by A.N.D. Pcounter • Unwanted output and waste – duplicated output, badly formatted pages, inappropriate use of color, too many pages, inappropriate use of some devices • Security and confidentiality of output • Flexibility of output – print when and where the user wants it • Centralized accounting, reporting and control points of output is a utopia that can seem impossible in traditional print and copy environments • Enforcing print policy For more information, visit www.xerox.com/pcounter 13 O f f i c e So L U TI O N S C atalo g Scanning 1 Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 www.andtechnologies.com Device Management Scanning 2 PLATINUM System Requirements Scanning 2 Any Windows or Novell NetWare server, with sufficient resources to run the operating system and the devices defined on the network server. Device Management Partner Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Cost ands access control Output Management cost and access control Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Output Management Scanning 2 Device Fax Management Scanning 1 O DEVEL PER Cost ands access control Cost ands access control Output Management Fax Fax Output Management Control Systems Copitrak System ™ Scanning 2 Device Management Scanning 1 ® Scanning 1 GOLD Partner Fax A cost accounting solution tailored for professional services organizations looking to control and charge back costs to clients. Primarily suited for legal and architectural/engineering firms, Copitrak is also used in educational, government and corporate environments as well. From tracking copy, print, scan and fax to other cost centers, the Copitrak System is a complete cost management solution. Fax Scanning 1 Scanning 2 Scanning 2 Fax Scanning 1 Key Features Device Management Device Management Scanning 1 Scanning 2 Device Management PLATINUM Partner www.copitrak.com Scanning 2 Device Management System Requirements • Compatible with all Windows Desktop OS levels including Windows 2000, Windows XP Scanning 2 Device Management • Track and control copy, print, scan and fax from all MFP devices (both Xerox and non-Xerox) • Touch screen terminals present features to users in a graphic rich user friendly interface • Biometric access: Industry’s first biometric (fingerprint) login at copier/MFP devices •A  dvanced print tracking solution that captures and bills back all printing and optimizes print resources • Total cost control and recovery solutions that allow firms and organizations to control and bill back or budget all costs • Compatible with all network operating systems including Windows 2000 Server/2003 Server, Netware • Compatible with all applications including all versions of Microsoft Office, all Adobe products including Acrobat, Illustrator, Photoshop, Quark Express. All versions of AutoCad and Microstation. • Compatible with Mac and Unix printing through Xerox Network Accounting module • Accounting integration solutions that tightly integrate with a firm’s accounting software • Job management system includes advanced solutions for job management in the copy/print shop as well as at the desktop Business Challenge Professional firms and organizations struggle to try and manage all types of cost. The Copitrak solution goes beyond tracking just copy, print, and scan to give organizations total cost management. Key Challenges Addressed by Control Systems Copitrak System • Reduce or stop usage abuse of equipment • Understand current usage trends and predict future trends to make more informed decisions • Understand equipment usage such as which devices are used the most and which are used the least • Accurately report budget expenditures • Allocate expenses to departments • Reduce costs through efficient asset management • Maximize the value of existing devices • Eliminate administrative burden for charge backs • Improve user productivity For more information, visit www.xerox.com/copitrak Office S o LUTIONS Cata log 14 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Cost ands access control Output Management cost and access control Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control nQueue Information Accountability, Expense Management and Cost Recovery Output Management Fax Fax Output Management ® Fax nQueue serves law firms and professional organizations who want to better manage, account and chargeback for their digital transactions by providing software-based expense recovery, digital filing, and production workflow systems without the need for additional cost recovery terminals. nQueue provides numerous advantages, including optimized ease of use, ability to track scans, a zero-cost upgrade path and the ability to serve as a management tool, providing law firms and professional organizations with more information to improve efficiency and productivity. Scanning 2 nQueue has developed a software-based cost-recovery and control solution for Xerox multifunction devices. nQueue is a user-friendly and feature-rich application. Key Features • Software-based solution for better management, accounting, and charging back of digital copy, print and scan transactions. • Print tracking • Scan tracking • Phone charge back • Document workflow Business Challenge Cost recovery tools have been employed by law firms for many years and they have done a good job of helping firms recoup their investments in photocopies, faxes and often telephone costs. While older systems are hardware based–where a terminal is literally appended onto a printer, copier or MFP–newer systems use a software platform. These new systems provide numerous advantages, including simpler use, ability to track scans, a zero-cost upgrade path and the ability to serve as a management tool, providing the firm with more information to improve efficiency and productivity. Key challenges addressed by nQueue • Never have to purchase another terminal • Never pay for upgrades again • Track printer usage • Track Scans • Make Scanning Easier 15 O f f i c e So L U TI O N S C atalo g Scanning 1 O DEVEL PER Fax Scanning 1 Scanning 2 Scanning 2 Device Management Scanning 1 www.nqueue.com Device Management GOLD Fax Scanning 1 Device Management Scanning 2 Device Management Scanning 1 Partner Scanning 2 Device Management System Requirements Scanning 2 Device Management • Non dedicated server • Microsoft SQL • Xerox EIP or legacy MFPs PLATINUM Partner Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Cost ands access control Output Management cost and access control Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Output Management Scanning 2 Device Fax Management Scanning 1 Cost ands access control Cost ands access control Output Management Pharos Systems Uniprint, Blueprint, and Omega The Pharos Systems Uniprint, Blueprint and Omega system provides enterprise print asset management and cost-recovery solutions to both corporate office and higher education environments. The solution can track, measure, manage, and control all local and network printing to find out what, when, and how much each user is printing. Billing and accounting can be done to the employee level and then charged back to the individual or department responsible. Key Features Collector Scanning 2 Device Management • Print and Copy Accounting: Tracks and records detailed information about users’ print jobs sent to any networked, local, or IP direct-connected printer or copier • A sset Optimization: Obtain an accurate, complete, and real-time picture of print and copy spending and a measurement of cost-savings actions over time • Departmental Chargeback: Measure printing and copying, and allocate charges back to employees, budget centers, and departments • Secure Print Release: Keep important business and client information confidential via print management and print control • PrintHere: Mobile users can print their jobs to the device closest to them, regardless of where they’re located • Informed Print: Encourages responsible document output via pop-ups that show users how much their printing will cost prior to releasing the job to the printer System Requirements • Hidden costs of print/copy: Print/copy costs are largely invisible, so most organizations have dramatically underestimated their costs and over-invested in spending • Uncertainty: Companies and higher education institutions don’t know who, where, and how much they’re printing/copying • Inability to assign print/copy costs to individuals or departments: Without the proper systems in place, print/copy costs are 100% absorbed by the business or higher education institution • Lack of user accountability: Users print and copy massive amounts of jobs without ever being held accountable for the waste • Security problems: Private documents are viewed by all when user authentication at the printer/copier isn’t present • Paper waste: Annually, 40%-60% of printing and copying is discarded as waste • Unequal distribution of library PCs: Equitable access to resources is absent without a system in place to control it For more information, visit www.xerox.com/pharos Scanning 2 Device Management Partner Scanning 2 Device Management PLATINUM Pharos BlueprintTracker • Operating Systems: Windows 98, Me, Windows NT 4.0 (Service Pack 4 or higher), 2000, XP Professional, 2003 • CPU/Memory: As appropriate for the operating system, and at least 10 MB of disk space • Network Connectivity: TCP/IP Partner Scanning 2 Device Management • Operating Systems: Windows 2000 Server Service Pack 4 or higher, Windows Server 2003 • CPU/Memory: Single processor, Pentium IV or greater, at least 512 MB RAM, and at least a 20 GB hard disk • Network Connectivity: Static TCP/IP address • Database: Microsoft MSDE 2000 (available for free download), Microsoft SQL Express 2005 • Employees: < 5,000 ± 10% Analyst • Operating Systems: Windows Server 2000 SP4+, Windows Server 2003 • CPU/Memory: Single processor, Pentium IV or greater, at least 1 GB RAM, and at least a 40 GB hard disk • Network Connectivity: Static TCP/IP Address • Database: Microsoft SQL Server 2000, Microsoft SQL Server 2005 • Employees: < 5,000 ± 10% • Note - Blueprint Enterprise 3.2 supports 64-bit editions of Windows XP and Windows 2003 as well as 64-bit editions of SQL Server. User Identification Key Challenges Addressed by Pharos SYSTEMS Uniprint, Blueprint and Omega Scanning 1 Scanning 2 Scanning 1 Foreign Operating System support Companies and higher education institutions routinely spend millions of dollars per year on the creation of paper documents. A typical Fortune 3000 business spends 1%-3% of its revenue on printing and copying. Yet most businesses and higher education institutions have no systems in place to track and control print and copy expenses. Scanning 2 Scanning 1 Fax • Mobile Printing: Provides easy printing services access to laptop users via a printer install package Business Challenge O DEVEL PER GOLD Fax www.pharos.com • Pay for Print and Copy: Tracks and reports on printing and copying activity, maximizes cost recovery, and facilitates print monitoring, print tracking, and print security • Reserve and Access Lab PCs: Automated computer reservation system that combines immediate and scheduled reservations to ensure orderly, equitable access to machines during times of peak demand Device Management Scanning 1 Device Management Fax Scanning 1 Output Management Fax Fax French, Italian, German, Spanish, Brazilian, Portuguese, Japanese, Chinese • Microsoft Windows • Username/Password/PIN • LDAP Compatibility • Print Languages (PDLs) - PostScript 3, 2, 1 - PCL XL, 5Ce, 4, 3 - PDF - HP GL/2, HP RTL - ESC/P2, Text - EMF • Networks/Protocols - Includes Windows, Novell NetWare, TCP/IP, AppleTalk, Terminal Services • Popup Support - Windows XP Professional, 2003, 2000, NT, Me, 98, 95 - Mac OS X, 10.2+, 9.x, 8.1-8.6+ - Terminal Services • Reports - 41 Standard Reports - RTF, HTML, CSV, MS Excel, MS Word - User Customizable reportsHardware Specifications • Print Server/Database Server Requirements - Pentium 4, Athlon 64 - Windows 2003, 2000, or NT 4.0 Server - 1GB RAM and 120GB of disk space - MS SQL Server 2005, 2000, 7.0, or MSDE (only 1 required) Pharos Omega • Display: 7.8” backlit color LCD • Input: Touch panel • Identification: Login, magnetic stripe/optical cards, proximity cards • Protocols: Pharos EDI, Soap, XML, SSL • Networking: TCP/IP, DHCP or Static IP, Firewall/NAT capabilities • Configuration: Graphical, local, or centrally/remote via Pharos Terminal Manager • Connectivity: 3 x USB, 1 x serial (RS232), 2 x 100baseT • Copier Control: Pharos SmartLink for copying • Print Control: Via integration with Pharos Uniprint • GUI: Themeable • Updates: Remotely, via network Office S o LUTIONS Cata log 16 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Cost ands access control Output Management cost and access control Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 O DEVEL PER Cost ands access control Cost ands access control Output Management Fax Fax Output Management Print Audit 5 Scanning 2 Device Management Scanning 1 Scanning 1 GOLD Partner Fax Print Audit 5 is a simple print-cost accounting and management utility for small and medium businesses. It’s designed to analyze, reduce and recover printing costs. Its unique, client-based architecture captures 100 percent of printing to all parallel, networked, USB and direct-to-IP devices. Features such as automatic color and monochrome tracking and the ability to track device port, duplex information, number of pages and number of copies, make the solution ideal for companies looking to reduce abuse and waste. Fax Scanning 1 Scanning 2 Device Management Key Features • Cost Analysis • Learn who is printing what and where. • Relocate printers based on analysis and ensure that the most efficient printers are being used the most. • Produce reports that can help identify equipment inefficiencies and bottlenecks. • Cost Reduction • Pentium based PC or equivalent • Software Required Disk Space (MB): 15 • Software Min Required RAM (MB): 64 • Windows NT 4.0 with Service Pack 3.0 or later • Windows 2000 or windows XP with all service packs • HP OpenView NNM Version 6.0 or later • M  icrosoft Internet Explorer 4.1 or greater, or Netscape Navigator v4.0 or greater • Cost Recovery • Optional job code validation through a user-friendly popup window. • PIN codes and declining balances for charging users. • Automates every step of the charge-back process. Why Choose Xerox? • Print Audit tracks 100% of printing from local (USB, LPT), network, and direct to IP connected printers. • Easy enterprise wide installation to any number of machines. • Supports all 32-bit versions of Windows and Mac OS X 10.3.9 and above. • Does not require a print server. Key Challenges Addressed by Print Audit 5 • Most organizations underestimate their printing needs and expenses by as much as 50%. • Without a print management solution, most companies find their printing costs are running out of control. In a typical enterprise, printing and document production expenses are the third highest after payroll and rent. • Professional services firms typically calculate how much to charge for out-of-pocket expenses by manually tracking print volumes. Case studies show that up to 80% of billable prints/plots are missed using this method. 17 O f f i c e So L U TI O N S C atalo g Scanning 1 Scanning 2 Scanning 2 Device Management Device Management PLATINUM Fax Scanning 1 www.printaudit.com Scanning 2 Device Management System Requirements • Supports Windows 95, Windows 98, Windows ME, Windows NT 4, Windows 2000, Windows XP, Windows 2003. Scanning 2 Device Management • Minimum requirements Pentium or equivalent 386 or above. • TCP/IP networking • Support for Access and SQL database back ends. • 3 MB’s of free space on the workstation Partner P r O d u C t F A M i ly FMAudit™ specializes in imaging asset and meter data collection products for companies within the office product industries. Our products identify connected print assets including color and mono printers, copiers, fax machines and scanners. They collect meter data quickly, easily and unobtrusively with little-tono customer IT support. FMAudit™ Viewer™ Rapid Print Assessment™ FMAudit™ Onsite™ Automated Remote Metering FMAudit™ Central™ Data Repository & Customer Portal FMAudit™ WebAudit™ Browser Based Automated Meter Collection and Submission (573) 632–2461 [email protected] www.fmaudit.com Customers: Xerox offers software solutions for almost any office application. If you have questions about which solutions are right for you, please call 1-800-ASK-XEROX. Office S o LUTIONS Cata log 18 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Cost ands access control Output Management cost and access control Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Ringdale FollowMe ® Output Management RINGDALE Cost ands access control Fax Fax Output Management Scanning 1 Scanning 2 Device Management Scanning 1 O DEVEL PER Fax Ringdale’s FollowMe® is an all-in-one secure output management solution for access, accountability and authentication. FollowMe can easily be integrated in an office environment to provide secure, access-controlled printing with user policies and rules, such as color access control, giving organizations accurate accounting of every printed page. Policies can be applied in a number of ways to save costs on paper and toner, including routing documents to more efficient devices which reduces costs of output across the entire fleet in a targeted and controlled way. The FollowMe printing feature®, increases productivity and efficiency by allowing users to walk up to any output device to retrieve their print jobs. Fax Scanning 1 Scanning 2 Device Management Key Features • Creates a secure printing environment • Users must identify themselves at the printer before print jobs are released and printed • Integrates with any existing access method for user authentication and identification • Enables a seamless consolidation of print devices and provides a single, easy-to-use interface • Users share print devices without loss of privacy and security • Optimizes and streamlines printing environment • Can force routing of print jobs for most effective use of assets • Saves costs on toner, paper and maintenance • Printing and copying costs can be accounted for and recovered on a per user, cost centre, departmental or cost code basis • User activity can be audited for all device functions • Data reports and graphical charts can be created, and the information can be exported to third party systems • Enables restriction of printing resources to save toner and paper usage • Black and white vs. color • Econo mode vs. high quality printing • Number of pages • Duplex vs. simplex • Paper size • FollowMe is an essential component toward sustainability • Helps to reduce corporations’ carbon footprint Business Challenge Organizations are becoming increasingly conscious of how their confidential documents stay confidential, and how they account for the ever increasing cost as well as environmental impact of printing without controls. Key Challenges Addressed by RINGDALE • Unwanted or uncollected documents contributing to significant waste and carbon footprint • Lack of security and privacy when printing confidential documents on a shared printer • Understanding printer/MFP usage by user, cost centre or device • Ability to use any printer for a specific user’s printing • Authentication via existing identification system • Ability to use printers in different offices and in different countries • Maximize printer fleet utilization and identify under utilized devices • Centralized system for auditing, management and control 19 O f f i c e So L U TI O N S C atalo g Connecting people and information Scanning 1 Scanning 2 Scanning 2 Device Management Device Management www.ringdale.com GOLD Fax Scanning 1 Partner Scanning 2 Device Management System Requirements FollowMe Q-Server Specifications: Scanning 2 Device Management PLATINUM Operating Systems: Windows Vista/2003/XP/2000 Partner FollowMe Client Specifications: Operating Systems: Windows Vista/2003/XP/2000/NT/98/95 FollowMe Shared Printer Port Specifications: Operating Systems: Windows, Apple Macintosh, TCP/IP, IBM AS/400, LINUX/UNIX, ERP systems, Terminal services This solution is available from Ringdale in all Xerox geographies. Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Cost ands access control Output Management cost and access control Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Output Management Scanning 2 Device Fax Management Scanning 1 Cost ands access control Cost ands access control Output Management Fax Fax Output Management Technesis Scanning 2 Device Management Scanning 1 Scanning 1 O DEVEL PER Fax Technesis has integrated with Xerox office and production systems to capture copies, scans and faxes directly from the device without the use of an external counter. The solution surveys office document workflows to set up rules based printing and messaging for cost efficiency and to allocate printing costs to budget centers, projects and bill codes. Key benefits to organizations include more accurate reporting of print usage, obtaining more cost efficient network printing, and more precise information that supports fleet rightsizing. Scanning 1 Scanning 2 Scanning 2 Technesis Print Control System is used to survey office printing, to set up rules based printing, and to allocate printing to budget centers, projects and bill codes. The software is an integrated product that meets the challenges of print management today — not just cost recovery, but cost-efficient printing and accountability. Device Management Key Features Print Assessments • Capture all Windows based printing statistics (Network and Local printers) • Silent installations options and automatic software updating • Automated reporting delivers the reports to you electronically • Single point of administration and control GOLD Fax Scanning 1 Scanning 2 Device Management Device Management Fax Scanning 1 Partner Scanning 2 Device Management www.technesis.com System Requirements Scanning 2 Device Management PLATINUM Partner Hardware requirements • 1.4GHz processor • 512MB Memory • 2 50MB free disk space • NTFS formatted system drive Required Software (must be present prior to Technesis deployment) • Windows 2000 SP3 or • Windows XP Pro SP2 or • Windows 2003 • Microsoft IIS (Web Publishing Service) • NO Other web server software using PORT 80 • MS Internet Explorer 6.0 Rules based printings • Create rules based on user, workgroup, device, even document properties • Create mandatory rules (stop printing) and advisory rules (user overrides) • Single point of administration and control Cost Recovery • Integrated with Xerox Job Based Accounting – no need for external copy counters • Compatible with full range of Xerox product line • Popup dialog for chargeback to projects and client • Integration with databases, ERPs and accounting systems • Single point of administration and control Business Challenge Clients are asking for print management technologies that deliver more benefits, including: • Making better use of existing output equipment • Identifying print and copy overuse areas • Creating print policies that promote more cost efficient printing • Providing an accountability system to manage rogue printing behaviors • Assisting managers with the factual data needed to make equipment decisions Office S o LUTIONS Cata log 20 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Cost ands access control Output Management cost and access control Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control Output Management Fax Fax Output Management Xerox Copier Assistant Scanning 2 Device Management Scanning 1 Scanning 1 ™ Fax With Xerox Copier Assistant software, your employees — and the public — have easier access to the copying capabilities of Xerox copiers and multifunction printers. An alternative to the standard touch screen, Xerox Copier Assistant software helps everyone—especially people who are wheelchair users, blind or visually impaired—to easily program copy jobs and make copies. Fax Scanning 1 Key Features Scanning 1 Scanning 2 Scanning 2 Device Management Device Management www.xerox.com Fax Scanning 1 Scanning 2 Device Management System Requirements Operating Systems Scanning 2 Device Management Windows 2000 to XP Professional : • Software processor and speed: 466 MHz or higher Pentium-compatible CPU Scanning 2 Device Management • Improves accessibility to copying features • Enlarged on-screen user interface provides an alternative to the standard touch screen user interface • Simplifies copying jobs with easy-to-use, easy-to-program features • Embedded text-to-speech software talks the user through the copying steps, including advanced tasks such as stapling, collating and two-sided copying as well as indicating when doors are left open or if a paper tray is empty (only available in English) Business Challenge Providing employees and customers with disabilities access to multifunction devices can be crucial to the bottom line of any business. Key Challenges Addressed by Xerox Copier Assistant • Software required disk space: 50 MB • Software min required RAM: 128 MB Other Specifications The Xerox Copier Assistant accessibility solution requires: • Xerox CopyCentre, WorkCentre, WorkCentre Pro or Document Centre 500 series system • Xerox Copier Assistant software (includes embedded text-to-speech feature) • PC and accessories (customer provides PC, keyboard, monitor, mouse and USB/RS232 cable) • Connectivity via USB port with USB v1.1 type B cable • Connectivity via RS232 port is required for the following products : • CopyCentre C65/C75/C90 • Lost productivity when users with disabilities cannot perform the copy functions they need to do their jobs • WorkCentre Pro 65/75/90 • Section 508 compliance for the employees of the US federal government • Keyboard: Standard with function keys • Lost revenue and/or dissatisfied customers due to inability to provide copy services to those with disabilities • Input Devices: Mouse or similar pointing device • Monitor: 15” Display • CD-ROM: 4x Speed • Screen Magnification: MAGic For more information, visit www.xerox.com/copas • Audio Output: Sound card with speakers • Certification: FCC/CISPR B • Optional: JAWS and Narrator text-to-speech software 21 O f f i c e So L U TI O N S C atalo g Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Cost ands access control Output Management cost and access control Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Output Management Scanning 2 Device Fax Management Scanning 1 Cost ands access control Cost ands access control Output Management Fax Fax Output Management Xpert Billing Scanning 2 Device Management Scanning 1 Scanning 1 O DEVEL PER Fax Xpert Billing enables your organization to easily calculate, track, and analyze costs. It provides streamlined, efficient printing and copying management. Using device accounting data, Xpert Billing creates user friendly, easy-to-read reports for immediate, accurate job costing and analysis by account. Reports may be viewed on screen, printed, or exported in a variety of formats including HTML. Xpert Billing Small Business is the same powerful software as the Pro version but is priced per multifunction device making it a better value for less than four devices. Fax Scanning 1 Scanning 2 Scanning 2 Free Download GOLD Fax Scanning 1 Scanning 2 Device Management Device Management Scanning 1 Partner Scanning 2 Device Management Scanning 2 www.xpertimage.com Device Management PLATINUM Partner System Requirements • PC with Windows 2000. XP Pro, or 2003 Device Management Xpert Billing is a free download for use with up to five MFPs. For more information and to obtain a copy, visit www.xerox.com/xpertbilling. • 1G Ram • 1.5 GHz Processor • Microsoft .NET 2.1 Features • Manage and track all devices from one PC • Simple to install and use • Quotas based on black-and-white impressions, color impressions, or a dollar amount • Works in peer-to-peer printing environments or print server environments • No additional hardware required – Xpert Billing integrates with the Xerox device through the network, eliminating the need for additional terminals and the associated cost • Completely automated – Xpert Billing fetches accounting data on a regular schedule using a background service • Automatically email reports to users or department heads Business Challenge Your company has a significant investment in its printer/copier device fleet. To recover printing costs and avoid needless revenue loss, you must have the ability to monitor and control the usage of each device. Key Challenge Addressed by Xpert Billing • Inaccurate document output data hinders business decisions • Incomplete data, such as usage data from only printers, but not copiers, scanners, and fax machines • Unknown usage by department creates inaccurate billing • Manual data collection can be time-consuming, costly, and prone to errors • Billing mix-ups with unknown users printing unknown documents and quantities Office S o LUTIONS Cata log 22 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Xerox 2008 Office Solutions Catalog Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management Scanning 2 Device Management Device Management Device Managemen Solutions to remotely and effectively manage a diverse fleet of printers or multifunction systems from multiple vendors. Device management includes the ability to perform a variety of functions, including: 23 O f f i c e So L U TI O N S C atalo g • Network installs, drivers, software upgrades, etc. • Device discovery • Managing, tracking and consolidating devices • Optimizing devices and fleets • Diagnostics and alerts • Supplies management • Output management • Link to Help Desk system • Automated meter reads and billing Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Office Solutions Catalog Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Output Management Scanning 2 Device Fax Management Scanning 2 Scanning 1 Cost ands access control Device Management Solutions Matrix Cost ands access control Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management Enterprise/Large Organization - SMart eSolutions - Various Enterprise Plug-ins - CentreWare Web MediumBusiness/ Department - SMart eSolutions - Various Enterprise Plug-ins - CentreWare Web Small Business/ Workgroup - SMart eSolutions Xerox Plug-ins for non-Xerox Device Management Solutions Xerox Plug-ins for non-Xerox Device Management Solutions Scanning 2 Device Management Xerox Device Management Solutions Office S o LUTIONS Cata log 24 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 DEVICE MANAGEMENT Scanning 2 Device Management Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Output Management Scanning 2 Device Fax Management Scanning 2 Scanning 1 Cost ands access control Xerox CentreWare Web Cost ands access control Output Management Fax Fax Output Management ® Scanning 2 Device Management Scanning 1 Scanning 1 Fax Xerox CentreWare Web is an innovative, web-browser-based software tool that installs, configures, manages, monitors, and reports on networked printers and multi-function devices in the enterprise - regardless of manufacturer. Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management Free Download www.xerox.com Xerox CentreWare Web is a free software download. For more information and to obtain a copy, visit www.xerox.com/cwweb. System Requirements Scanning 2 Device Management Hardware Requirements • Pentium® III 600 MHz Key Features • Enables IT systems administrators to configure devices, check device status, troubleshoot problems, track print usage, change settings, and more - via a Web browser • Group-based management function allows you to manage many printers as if they were one • Proactively monitors device status and provides alerts on printer problems • Tracks device usage over time to find the best fit for devices within the organization • Protects unauthorized changes by leveraging Windows 2000 and/or NT4 native security • Can retrieve job information from a number of Xerox Phaser printers and Xerox WorkCentre printers that are enabled with Job Based Accounting (JBA) • Ability to discover local devices connected to an end-user’s workstation • 512 MB RAM • 3.0 GB free disk space Client Requirements The CentreWare Web client interface is web browser-based and can be accessed on a platform that supports: • Microsoft ® Internet Explorer 6.0 or higher (recommended) • For a complete list of compatible web browsers, click on the Read Me link located on this page under “Product Information.” Software Requirements • Windows Vista, Vista x64, • Windows 2003, 2003 x64 SP2 Business Challenge IT administrators are faced with the challenge of continuously managing a diverse fleet of multi-vendor output devices, including discovery, tracking usage, monitoring status, updating software configurations, deploying driver updates, managing supplies, and reporting on the overall infrastructure. They need a comprehensive, easy-to-use tool that does all this and more. Key Challenges Addressed by CentreWare Web • Increase organizational efficiency by managing and reporting on all of the networked SNMP printers and multifunction devices across the entire enterprise-regardless of manufacturer • Centralize printer set-up and enables system administrators to install, configure, and view the settings for all network protocols, simplifying the task of integrating devices • Generate consistent database and system information that is comprehensive, accurate, and easy to understand • Reduce printing costs by tracking usage, utilization levels and optimizing the deployment of assets • Improve efficiency through reduced service calls and increased staff productivity • Identify and track locally-connected devices, often overlooked by IT administrators • Centrally track user-level job information for better device management 25 O f f i c e So L U TI O N S C atalo g • Windows XP SP2, x64 SP2 • Windows 2000 Professional • Windows 2003 Server • Windows 2000 Advanced Server • Internet Information Services 6.0 or higher • TCP/IP enabled network Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 DEVICE MANAGEMENT Scanning 2 Assessment Device Management Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Output Management Scanning 2 Device Fax Management Scanning 2 Scanning 1 Cost ands access control Xerox CentreWare for HP OpenView ® Cost ands access control Output Management Fax Fax Output Management ™ Scanning 2 Device Management Scanning 1 Scanning 1 Fax As an enterprise network management application, CentreWare for HP OpenView allows the ability view and centrally manage network resources. Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management Free Download www.xerox.com Scanning 2 Device Management CentreWare for HP OpenView is a free software download. For more information and to obtain a copy, visit www.xerox.com/cwhpopenview. System Requirements Operating Systems • Windows NT 4.0 with Service Pack 3.0 or later Benefits • Provides for the identification of Xerox Printers and Multifunction devices in the general discovery performed by HP OpenView Network Node Manager • Lets you see the current status of discovered Xerox printers/devices under a Xerox Printer Map and IP Map via color-coded icons • Software Processor and Speed: Pentium PC • Software Required Disk Space (MB): 5 • Software Min Required RAM (MB): 64 System Administration HP-UX Version: • Issues traps and message updates to the OpenView alarm browser • HP 9000 or PA RISC-based HP machine • Provides the ability to launch CentreWare Internet Services for device management directly from HP OpenView • Software Required Disk Space (MB): 40 • Software Min Required RAM (MB): 512 • HP-UX 11.0, 11i or higher Features • Printer Discovery: Provides the automatic identification of Xerox printers on your network and presents them with recognizable icons • Xerox Devices IP Map Group: Manages the Xerox devices on your network by displaying all the discovered Xerox devices in a single “Xerox Printers” map • Color-Coded Device Status: Automatically changes the color in the printer icon to reflect the printer status • L aunch of CentreWare Internet Services: If your printer contains an embedded web server, you can easily access it through the icon displayed in the Xerox Agent or through a menu item in the tools menu of the HP OpenView GUI • L aunch of Xerox CentreWare Web or Xerox Device Manager: In environments using Xerox CentreWare Web and HP Openview, CWW can be launched from the OpenView GUI with focus on the selected Xerox device • Full Integration with the features of HP OpenView NNM: Provides status and notification to HP OpenView NNM users about Xerox devices. The device status will be enhanced by rich MIB data sets available via the web server in Xerox products. Also includes notification of device events/problems (automatically) by use of SNMP event traps. • Automatic SNMP trap registration: Using SNMP trap-capable Xerox devices enables unsolicited device feedback for device events (for example, machine out of toner) • HP OpenView NNM Version 6.0 or later • CDE common Desktop environment (CDE) • XWindows and OSF Motif (HP VUE) • Netscape Navigator web browser version 4.6 or later • Common Desktop Environment (CDE) Help library files: /usr/dt/lib/libDTHelp.1 /usr/dt/lib/libDtSvc.1 • Java Virtual Machine V1.2.2 or later NT/2000/XP Version: • Pentium based PC or equivalent • Software Required Disk Space (MB): 15 • Software Min Required RAM (MB): 64 • Windows NT 4.0 with Service Pack 3.0 or later • Windows 2000 or windows XP with all service packs • HP OpenView NNM Version 6.0 or later • Microsoft Internet Explorer 4.1 or greater, or Netscape Navigator v4.0 or greater Solaris Version: • HP 9000 or PA RISC-based HP machine • Help: Integrated Help Menu • Software Required Disk Space (MB): 40 • Xerox MIB: Installs and compiles Xerox MIB into HP OpenView NNM • Software Min Required RAM (MB): 512 • Solaris (version 2.8 or later) with semaphores enabled Key Applications • Printer management of Xerox printers and multi-function devices in HP Openview environments. • HP OpenView NNM Version 6.0 or later • CDE common Desktop environment (CDE) X Windows and OSF/Motif • Common Desktop Environment (CDE) Help library files: /usr/dt/lib/libDTHelp.so.1 /usr/dt/lib/libDtSvc.so.1 • Netscape Navigator web browser version 4.6 or later *OpenView is a trademark of the Hewlett-Packard Company • Java Virtual Machine V1.2.2 or later • GCC libraries for your operating system, libgcc-3.2-solX-sparc-local.gz or later Office S o LUTIONS Cata log 26 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 DEVICE MANAGEMENT Scanning 2 Assessment Device Management Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Output Management Scanning 2 Device Fax Management Scanning 2 Scanning 1 Cost ands access control Xerox CentreWare for IBM Tivoli NetView ® Cost ands access control Output Management Fax Fax Output Management ® Scanning 2 Device Management Scanning 1 Scanning 1 Fax Now critical network printing and digital copying resources can be monitored from a Tivoli NetView console. For detailed management, one click of your mouse will launch CentreWare IS. You’ll leverage the power of Xerox’ built-in management software without having to install a device-specific management application. Benefits • Xerox CentreWare for Tivoli NetView is now validated as Ready for IBM Tivoli software • Provides the ability to view and centrally manage network resources by letting the user see the actual status of Xerox devices on a network using SNMP Scanning 1 Scanning 2 Scanning 2 Fax Scanning 1 Scanning 2 Device Management www.xerox.com Scanning 2 Device Management System Requirements Hardware Requirements This solution modifies existing Tivoli NetView files and adds a file to your hard disk. System Administration AIX Version: • Automates tasks related to your Xerox printers by displaying device faults and low paper and toner conditions in the Event Browser • IBM PowerPC • Lets you view all of the discovered Xerox network devices under one SmartSet in Tivoli NetView • 25 MB free disk space • Provides full integration with the Event Browser, as well as the choice to integrate with Tivoli Enterprise Console (TEC) • Tivoli Netview 6.X or 7.x server Features • Printer Discovery: Provides the automatic identification of (supported) Xerox printers/devices on your network and presents them as icons • 128 MB memory (256 MB recommended) • AIX version 4.3.3 Maintenance Level 4330-02 • The Common Desktop Environment (CDE) X Windows and OSF/Motif • Netscape Navigator web browser version 4.6 or later • Java Virtual Machine V1.2.2 or later NT/2000 Version: • Color-Coded Device Status: Automatically changes the color in the printer icon to reflect the printer status • Windows 2000 or NT 4.0 SP6 • Launch of CentreWare Internet Services: Accesses a printer’s embedded Web server through the icon displayed in the Xerox Printers SmartSet • Tivoli Netview 6.X or 7.x server • Xerox Devices SmartSet: Displays all discovered Xerox printers in a single Xerox Printers SmartSet • Full Integration with the features of Tivoli NetView: Provides full use of NetView and the Event Browser. Provides status and notification to NetView users about Xerox devices. The device status will be enhanced by rich MIB data sets available via the web server in Xerox products. Also includes notification of device events/problems (automatically) by use of SNMP event traps. • Tivoli Enterprise Console event forwarding: Forwards printer events to the TEC to allow administration from a single network management tool • Automatic SNMP trap registration: Automatic SNMP trap registration with SNMP trap-capable Xerox devices. This enables unsolicited device feedback for device events (for example, machine out of toner) • Launch of Xerox CentreWare Web or Xerox Device Manager: In environments using Xerox CentreWare Web and IBM Tivoli, CWW can be launched from the Tivoli GUI with focus on the selected Xerox device • Xerox MIB: Installs and compiles Xerox MIB into Tivoli NetView • Help: Integrated Help Menu Key Applications • Printer management of Xerox printers and multi-function devices in IBM Tivoli environments. For more information, visit: www.xerox.com/cwtnv 27 O f f i c e So L U TI O N S C atalo g Device Management Device Management • 20 MB free disk space • Microsoft Internet Explorer or Netscape Navigator v4.0 or greater • NT Scheduler Service installed and running Solaris Version: • Sun Sparc workstation or server • 128 MB memory (256 MB recommended) • 25 MB free disk space • Solaris version 8 with all Sun recommended patches • The Common Desktop Environment (CDE) X Windows and OSF/Motif Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 DEVICE MANAGEMENT Scanning 2 Device Management Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Output Management Scanning 2 Device Fax Management Scanning 2 Scanning 1 Cost ands access control Xerox CentreWare MC Cost ands access control Output Management Fax Fax Output Management ® Scanning 2 Device Management Scanning 1 Scanning 1 Fax Xerox CentreWare MC is the easy-to-use group device discovery and management software for Xerox printers and multiple-vendor devices with embedded web servers. Thanks to the ease of point-and-click navigation, administrators will be able to install, connect, and configure Xerox network devices immediately and quickly. Free Download CentreWare MC is a free software download. For more information and to obtain a copy, visit www.xerox.com/cwmc. Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management www.xerox.com Scanning 2 Device Management System Requirements Operating Systems Windows 2000 • Software Processor and Speed: • Pentium Machine Description Xerox CentreWare MC, a snap-in to Microsoft Management Console (MMC), provides easy printer management by discovering printers through network discovery and managing them via a link to the printers’ embedded web server. MMC is a general-purpose management display framework for hosting administration tools. MMC is an Independent Software Vendor (ISV) extensible, common console framework for management applications. MMC is automatically installed with Windows 2000. For Windows NT4, MMC is a separate software application that can be installed from Microsoft’s web site. MMC itself does not provide any management behavior, but it provides a common environment for Snap-Ins, which will be written by both Microsoft and ISVs. Snap-Ins provide the actual management behavior. The MMC environment provides for seamless integration between SnapIns, even those provided by different vendors. • Windows 2000 RC2 or higher • Microsoft I.E. 5.0 • Microsoft Management Console 1.2 • Software Required Disk Space (MB): 1 • Software Min Required RAM (MB): 32 Windows NT 4 • Software Processor and Speed: • Pentium machine • Windows NT 4 SP 4. • Microsoft I.E. 4.0 • Microsoft Management Console • 1.1 Software Required Disk Space (MB): 1 Product Highlights • Software Min Required RAM (MB): 32 • Printer Discovery: Xerox CentreWare MC provides the automatic discovery of supported network printers/devices that have an embedded web server. • Faultless Printer Install: Launch Microsoft’s Add printer wizard to install a printer. • Group Management of Multiple Vendor Devices: Manage Xerox and non-Xerox devices in one common framework. Office S o LUTIONS Cata log 28 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 DEVICE MANAGEMENT Scanning 2 Device Management Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Xerox CentreWare for Microsoft Operations Manager™ Cost ands access control Output Management Fax Fax Output Management ® Xerox CentreWare for Microsoft Operations Manager (MOM) provides the capability to discover, identify, and add Xerox devices to the MOM database. A management pack is also included to provide Xerox device management within the MOM user interface. The CentreWare management pack enables you to see all discovered Xerox printers under one Xerox device folder. Operators and administrators can use the management pack Alerts, State, Events, Computers & Groups, and Diagram views to manage Xerox devices. Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management www.xerox.com Scanning 2 Device Management System Requirements Hardware Requirements • Hardware Required Disk Space (MB): 15 • Hardware Min Required RAM (MB): 512 System Administration Benefits • Provides simple administration of Xerox products within Microsoft Operations Manager (MOM) 2005 • Expands MOM capability to Xerox networked printers and multifunction devices • Easy installation allows system administrator to view all the Xerox devices in the MOM Operator Console • Provides device status and creation of alerts for conditions requiring attention Features • Printer Discovery: Provides the identification of Xerox printers on your network and populates the MOM database • Color-Coded Device Status: Automatically changes the status and color in the printer icon to reflect the printer status in each view. Events and alerts are also available in the Operator console • Access to the printer embedded web server, Internet Services: If your printer contains an embedded web server, you can easily access it through the icon displayed in the Xerox Agent • Supports all Operator Console views: Manages the Xerox printers on your network by displaying all the discovered Xerox printers in a folder in any available Operator console view • Full integration with the features of MOM 2005: Provides full use of Management Packs, Administrator and Operator console to ease management process • SNMP trap registration: Using SNMP trap-capable Xerox devices enables unsolicited device feedback for device events (for example, machine out of toner) Key Applications • Device management of Xerox printers and multifunction devices in MOM 2005 environments For more information, visit: www.xerox.com/cwmom 29 O f f i c e So L U TI O N S C atalo g • Microsoft Windows 2000 SP4 or later • Windows Server 2003 (32-bit version) with latest service packs • Microsoft SQL Server 2000 Enterprise version • Microsoft SNMP services • TCP/IP Protocol • Microsoft Operations Manager 2005 SP1 • Microsoft Internet Explorer ® or Netscape Navigator ® versions 4.0 or later, if you wish to access a printer embedded web page • Microsoft IIS Components • Microsoft .NET Framework 1.1 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 DEVICE MANAGEMENT Scanning 2 Assessment Device Management Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Output Management Scanning 2 Device Fax Management Scanning 1 Cost ands access control Cost ands access control Xerox CentreWare for Microsoft System Center Operations Manager™ Output Management Fax Fax Output Management ® Xerox CentreWare for Microsoft SCOM is a device manager software application that provides the ability to identify, view, and centrally manage Xerox network printers and multifunction printers within Microsoft System Center Operations Manager 2007. Free Download Xerox CentreWare for Microsoft System Center Operations Manager is a free software download (English only). For more information and to obtain a copy, visit www.xerox.com/cwmscom. Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management www.xerox.com Scanning 2 Device Management System Requirements Hardware Requirements • Hardware required disk space: 15 MB • Hardware min required RAM: 2 GB System Administration • Windows Server 2003 X86 and X64 Standard Edition with SP 1 Benefits • Printer discovery: Provides the identification of Xerox printers on your network and populates the SCOM database • Color-coded device status: Automatically changes the status and color in the printer icon to reflect the printer status in each view. Events and alerts are also available in the Operator console • Access to the printer embedded web server: If your printer contains an embedded web server, you can easily access it through the icon displayed in the Xerox Agent • Supports all Operator Console views: Manages the Xerox printers on your network by displaying all the discovered Xerox printers in a folder in any available Operator console view • Windows Server 2003 X86 and X64 Enterprise Edition with SP 1 • Windows Server 2003 X86 and X64 Datacenter Edition with SP 1 • Microsoft SQL Server 2000 Enterprise version • Microsoft SNMP services • TCP/IP Protocol • Microsoft System Center Operations Manager 2007 • Microsoft Internet Explorer ® or Netscape Navigator ® versions 4.0 or later, if you wish to access a printer embedded web page • Full integration with the features of SCOM 2007: Provides full use of Management Packs, Administrator and Operator console to ease management process • SNMP trap registration: Using SNMP trap-capable Xerox devices enables unsolicited device feedback for device events (for example, machine out of toner) Business Challenge CentreWare for Microsoft SCOM addresses specific customer needs for those IT administrators who use Microsoft System Centre Operations Manager. Key Challenges Addressed by CentreWare for Microsoft SCOM • Inefficient use of IT resources when one system cannot manage all output devices • Lost user productivity due to IT inability to effectively support Xerox devices through SCOM • More downtime when alerts and device status are not available Office S o LUTIONS Cata log 30 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 DEVICE MANAGEMENT Scanning 2 Device Management Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Xerox CentreWare for Novell Distributed Print Services (NDPS) Cost ands access control Output Management Fax Fax Output Management ® Novell Distributed Print Services (NDPS) was developed in partnership by Novell, Xerox and Hewlett-Packard to deliver a new architecture for enriched printer management and network printing capabilities in Novell NetWare environments. Through this partnership, Xerox has extended the ease-of-use, manageability, and time-saving features of NDPS to Xerox Network Printers and Document Centre products. Benefits • Built on Novell’s printing architecture, NDPS lets administrators take advantage of integrated printer intelligence to centrally manage network printing resources from anywhere on the network, improve network printing performance, and reduce the hassles of network printing for end-users • Xerox NDPS Solution allows use of Novell NDPS with many models of Xerox printers • Includes administrative tools that snap in to NetWare Administrator so that users can easily configure and manage their network print services including printer control snap-in for iPrint (feature available on Netware 6.0 and above) • Using the Novell Certified Xerox Gateway, the Xerox NDPS Solution provides accurate printer and job status and greater management and control of your networked Xerox printers • Combined with the ability to redirect jobs to a different printer, users have greater control when confronted with urgent printing demand Scanning 2 Device Management Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management www.xerox.com Scanning 2 Device Management System Requirements Hardware Requirements • Server-class PC with Pentium II processor (two-way Pentium III, Pentium III Xeon, Pentium IV, or Intel Xeon 700 MHz or higher processors preferred) • 512 MB RAM (1 GB RAM preferred) System Administration • Novell Distributed Print Services (http://www.novell. com/products/ndps) • Novell NetWare client for Windows XP/2000/NT4.0 (Version 4.83, 4.9 and newer) • Novell NetWare client for Windows 98 (Version 3.4 and newer) • Internet Explorer 6.0 or above Operating Systems • Windows 2000 Workstation • Windows XP Environments Supported • Novell Netware OES 1.0 or Netware 6.5 SP3 features • Novell NetWare 6.5 (Support Packs 1 and newer) • Support for IP and IPX networking • Novell NetWare 6.0 (Support Packs 1, 3 and newer) • Seamless Installation • Novell NetWare 5.1 (Support Packs 3 and newer) • Real Time Printer and Job Status • CentreWare Internet Services can be launched directly from any NDPS/NEPS client with the Xerox IP/IPX solution and Internet Explorer installed • Fast and easy installation wizard for connecting Xerox printers to a Novell NetWare network speeds printer installation • Automatic creation of printer objects in the NDS Tree eliminates individual driver installation by downloading the driver as users connect to a printer • NDPS-enabled Xerox Network Printers can be controlled from within NetWare Administrator • Network users can perform remote up-to-the-minute status checks or define meaningful notifications for their Xerox network printers • Support for NetWare cluster environments • Dynamic printer and printer agent monitor tool on web based iPrint / iManager administrative tool via Xerox iPrint snap-in • SNMP Community string support through web-based iPrint and windows based solutions • Wizard for driver addition into NDPS Broker and solution installation Key Applications Printer management of Xerox printers and multifunction devices in Novell NetWare environments For more information, visit: www.xerox.com/cwndps 31 O f f i c e So L U TI O N S C atalo g Scanning 1 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 DEVICE MANAGEMENT Scanning 2 Assessment Device Management Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Output Management Scanning 2 Device Fax Management Scanning 2 Scanning 1 Cost ands access control Xerox CentreWare for Unicenter ® Cost ands access control Output Management Fax Fax Output Management ® Scanning 2 Device Management Scanning 1 Scanning 1 Fax Xerox CentreWare for Unicenter provides simple administration of Xerox products within the Unicenter network management tool. It is an easy-toinstall enhancement that expands Unicenter management capability to Xerox networked products. Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management www.xerox.com Scanning 2 Device Management Benefits System Requirements Hardware Requirements • Provides simple administration of Xerox products within the Unicenter NSM network management tool • Hardware Required Disk Space (MB): 15 • Expands Unicenter NSM management capability to Xerox networked products • Recommended RAM (MB): 512 • Easy installation allows system administrator to view all the discovered printers under one Unicenter NSM Business Process View • Provides full integration with Event Management, and the choice to integrate with Problem Management and Advanced Help Desk • Hardware Min Required RAM (MB): 256 System Administration • Microsoft Windows NT 4 SP6 or later • Microsoft Windows 2000 SP3 or later • Windows Server 2003 with latest service packs • Microsoft SQL server 2000 or equivalent. features • Microsoft SNMP services • Printer Discovery: Provides the automatic identification of Xerox printers on your network and presents them with recognizable icons. • TCP/IP Protocol • Color-Coded Device Status: Automatically changes the color in the printer icon to reflect the printer status. • Microsoft Internet Explorer ® or Netscape Navigator ® versions 4.0 or later, if you wish to access a printer embedded web page • Access to the printer embedded web server, Internet Services: If your printer contains an embedded web server, you can easily access it through the icon displayed in the Xerox Agent. • CA Unicenter TNG 2.4 or CA Unicenter NSM 3.0 or greater • Custom Business View: Manages the Xerox printers on your network by displaying all the discovered Xerox printers in a single business view • Full integration with the features ofUnicenter NSM: Provides full use of Event Management Features, such as Problem Management and Advanced Help Desk; provides Agent View, Object View and Node View integration • Automatic SNMP trap registration: Using SNMP trap-capable Xerox devices enables unsolicited device feedback for device events (for example, machine out of toner) • Unicenter Browser support: Integrates with the new browser interface for Unicenter NSM • Launch of Xerox CentreWare Web or Xerox Device Manager: In environments using Xerox CentreWare Web and CA Unicenter, CWW can be launched from the Unicenter GUI with focus on the selected Xerox device • Language Support: English, German, Spanish and Portuguese Key Applications Printer management of Xerox printers and multifunction devices in CA Unicenter environments For more information, visit: www.xerox.com/cwu Office S o LUTIONS Cata log 32 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 DEVICE MANAGEMENT Scanning 2 Device Management Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Xerox SMart eSolutions Client for Windows Version 1.4 Xerox SMart eSolutions Client for Windows is the ideal solution for managing meter reads and supplies on multiple printers for small to mid-size business and enterprise environments. Cost ands access control Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management www.xerox.com Fax Scanning 1 Scanning 2 Device Management System Requirements Hardware Requirements Scanning 2 Device Management Free Download Xerox SMart eSolutions Client for Windows Version 1.4 is a free download (English only). For more information and to obtain a copy, visit www.xerox.com/smartesolutions. • Pentium® III 400MHz • 256 MB RAM • 40 MB free disk space Software Requirements • Windows 2000 benefits • Windows XP • Eliminates the time and effort required to administer meter reads and supplies-usage data for your Xerox printers and multifunction devices • Windows 2003 Server • Hands-free, secure data transmission enables accurate invoicing and timely replenishment of supplies • MDAC 2.6 or higher • Automatic operation improves productivity and reduces costs • Costs nothing to use – just download and install on your PC or server • TCP/IP enabled network Compatible Devices • Phaser ® printers: 3450, 4500, 5400, 5500, 6250, 7300, 7700, 7750 and 8400 • Document Centre ® devices: 220, 230, 332, 340, 420, 425, 426, 430, 432, 440, 460, 470, 480, 490, 535, 545 and 555 Features • Automatic collection and submission of meter reads and supplies-usage data from networked equipment • MeterAssistant automatically submits meter readings from Xerox equipment and generates meter reports for billing reconciliation • SuppliesAssistant automatically monitors actual usage on Xerox devices that are on a Xerox meter or “cost-per-copy” plan that includes supplies • Performs automatic retries when printers are temporarily offline • Provides multiple levels of messaging and reports: • Log of data transactions with the SMart eSolutions Client • Status of each printer • Meter Read Submission history reports in your xerox.com account • Optional pop-up notifications on your desktop when data is transmitted • Optional pop-up alerts to communicate network and communication issues 33 O f f i c e So L U TI O N S C atalo g • WorkCentre ® and WorkCentre Pro devices: 20, 123, 128, C32, 35, C40, 45, 55, 65, 165, 75, 175, 90, C2128, C2636 and C3545 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Xerox 2008 Office Solutions Catalog Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Output Management Scanning 2 Device Fax Management Scanning 2 Scanning 1 Cost ands access control Output Management Document Management and Archiving Cost ands access control Fax Output Management Fax Scanning 2 Scanning 1 Device Management Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management Scanning 2 Device Management ent ds access control Document Management and archiving In today’s competitive business environment, it’s important for employees to be able to collaborate as easily and effectively as if they were sitting right next to each other, when in reality, they are most likely scattered around the globe. But with an effective content or document management system, you don’t have to miss a beat, regardless of geography. Content management systems give customers the ability to easily store, manage and preserve information throughout the document lifecycle. There are various aspects of content management: • Document Management - provides image check-in/checkout, version control, security, and library services. • Web Content Management. Automates webmaster tasks, managing dynamic content and content authoring. (Together, Document Management and Web Content Management comprise a set of technologies used to manage unstructured information on any electronic or paper file, and deliver automatically and in a personalized form to Web sites and other electronic channels.) • Records Management - applies rules for content disposition, automation, retention and compliance policies of documents. • Digital Asset Management - manages images, photos, audio and video files. • Content Management Connectors (Xerox and others). Connectors enable customers to scan documents on their MFP and into their existing CM or DM system, for example, Output Management Sharepoint and Hummingbird. Currently, Xerox and our partners have a portfolio of over 120 connectors that can drive content into 60+ Content or Document Management Systems. Office S o LUTIONS Cata log 34 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Document management and archiving Document Management and archiving Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Output Management Scanning 2 Device Fax Management Scanning 1 Cost ands access control Cost ands access control Xerox DocuShare Output Management Fax Fax Output Management ® DocuShare meets the needs of a small company or workgroup seeking to better manage their critical document lifecycle, as well as large enterprises with millions of documents, or companies seeking a solution for regulatory compliance, records management or business process automation. Unlike many other systems, DocuShare is easily adaptable to any department or industry and can be managed by users, making it extremely IT friendly. Fax Output Management Scanning 1 Key Features • Supports all file types, from scanned content to office documents and emails • Enables fast indexing for easy search and retrieval • Enhanced content management • Check-in/check-out Scanning 2 • Versioning and version control • Document- and version-level control over access, routing, and visibility • End-to-end content capture, processing, and distribution • Expanded content intake capabilities • Content indexing and meta-tagging • Content expiration tagging • Object sub-classing with custom metadata support • Full-text and metadata indexing and search • Flexible user levels align content access to job requirements • Disaster recovery/high availability • Archiving capabilities • Enhanced collaboration support • Weblog and wiki content management • Automatically route content for review without user intervention • Email management • Notification and alerts • Multiple levels of security • Password management and password rules enforcement - required for HIPAA compliance • Audit and event logging for accountability • SSL encryption Key Challenges Addressed by Xerox DocuShare • Document Management: Users need to quickly and easily bring diverse content types into a secure, indexed, and searchable repository where they can be shared and managed • Collaboration: Document routing, workflow, and Web-based collaborative spaces, including manageable wikis and blogs, so that users can work together on shared documents • Records Management: Meet regulatory compliance requirements of all electronic content; maximize functionality within the document management environment • Search andIndex: Make documents easy to find within online repository and across multiple DocuShare servers • Image Capture: Capture paper content into a searchable document management system • Workflow: Generate ad-hoc workflows with embedded routing and approval tools, including user-defined, multi-step document routing and acceleration of multi-step processes that require document review/approval. • Web Content Publishing: Rapidly disseminate information on company intranets or externally facing sites with a range of Web-centric editing, management, and publishing tools, protected by security protocols For more information, visit www.xerox.com/ds 35 O f f i c e S O L U TI O N S C atalo g Scanning 2 Scanning 1 Device Management Scanning 1 Scanning 1 Scanning 2 Scanning 2 Device Management Device Management www.docushare.com Fax Scanning 1 Scanning 2 Device Management System Requirements DocuShare Server Minimum Requirements Intel or AMD Platforms Scanning 2 Device Management • Windows 2000 Server (SP4); Windows 2003 Server (SP1 or R2) • Red Hat Enterprise Linux ES 4 • 3.0 GHz Intel Pentium 4 or AMD Athlon MP Processor or better • 3 GB RAM or higher • 2 GB of Free Disk Space • Ethernet Network Interface Sun SPARC Platform • Solaris 9 or 10 with current Patch Clusters • UltraSPARC III processor or better • 3 GB RAM or higher • 2 GB of Free Disk Space • Ethernet Network Interface Note: DocuShare is tested to run on 32-bit operating systems only. DocuShare Client Minimum Requirements Web Browsers • Microsoft Internet Explorer 5.5, 6 SP1, or 7 • Netscape Navigator 8.1 • Mozilla Firefox 2.0 • Opera 9.0 • Apple Safari 2.0 DocuShare Windows Client 6 and DocuShare Outlook Client 6 • Microsoft Windows 2000 Professional SP4; Microsoft Windows XP Professional SP2 • Microsoft Office XP SP3; Office 2003 SP1; or Office 2007 PaperPort Link to DocuShare • ScanSoft PaperPort Professional 10, PaperPort 10 • ScanSoft PaperPort Pro 9 Office • ScanSoft PaperPort Deluxe 8 or 9 WebDAV • Windows 2000 Professional with Office XP/2003 • Windows XP Professional with Office XP/2003/2007 • Apple Mac OS X 10.4 DocuShare/DocuShare CPX Support Web Servers • IIS 5 on Windows 2000 Server; IIS 6 on Windows 2003 Server • SunONE/Sun Java System Web Server 6.1 on Windows 2000 Server; Solaris 9; Red Hat Enterprise Linux 3; or SUSE Linux Server v8 • Apache Web Server 1.3.37 or 2.0.50 on Solaris 9 or 10; Red Hat Linux Enterprise Server 4; or SUSE Linux Server v8 • Apache Web Server 2.0.50 or higher on Windows 2000 and 2003 Server Databases • MSDE 2000 SP4 • IBM DB2 8.1 and 8.2 • SQL Server 2000 SP4 or 2005 SP2 • Oracle 9.2.0.8 or 10.2.0.3 • PostgreSQL 8.1.3.1 or 8.2.3 Note: DocuShare CPX deployments that enable the extensible database require the use of Oracle 9.2.0.6, Oracle 10g, or Microsoft SQL Server 2005. LDAP • SunONE/Sun Java Directory Server 5.2 or 5.1 w/SP 1 • Novell eDirectory version 8.7.3.7 or 8.8 • Microsoft Active Directory on Windows 2000 Server SP3 or 2003 Server The Xerox DocuShare product family offers intuitive Web-based applications that address both basic and complex requirements of enterprise content management (ECM). Built on a common, open platform, DocuShare products simplify deployment, reduce IT complexity, and allow installations to rapidly grow as needed. DocuShare 6 provides affordable ECM to every knowledge worker, with production imaging and social collaboration. DocuShare CPX 6 adds sophisticated automation of content processes around repetitive operational tasks. DocuShare products offer an ideal development platform, enabling Xerox partners to rapidly customize and deliver vertical solutions that meet specific industry needs. “ DocuShare is exactly what we need to help us deliver solutions that meet the business challenges our customers face every day—and it fits companies of all sizes.” — Harald Larsen, Managing Director, Aladdin Software AS Oslo, Norway “The Xerox DocuShare/WaterWare team enabled us to come into the 21st century. It helps us to meet performance indicators—which drives our funding— and better serve our customers. It’s changed the way we do business.” — Jerry Pectol, Division Director of Unemployment Insurance, Oklahoma Employment Security Commission Oklahoma City, OK For more information, call 1.800.735.7749 or visit docushare.xerox.com © 2007 Xerox Corporation. All rights reserved. Xerox and DocuShare are registered trademarks of Xerox Corporation. Customers: Xerox offers software solutions for almost any office application. If you have questions about which solutions are right for you, please call 1-800-ASK-XEROX. Office S o LUTIONS Cata log 36 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Document management and archiving Document Management and archiving Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Output Management Scanning 2 Device Fax Management Scanning 1 Cost ands access control Cost ands access control Xerox DocuShare CPX Output Management Fax Fax Output Management ® Scanning 2 Scanning 1 Device Management Scanning 1 Fax Xerox DocuShare CPX is a scalable web-based application that offers a featurerich toolset for applying enterprise content management with minimal IT support and training. Output Management Scanning 1 Scanning 2 Scanning 2 Device Management Device Management www.docushare.com Fax Scanning 1 Scanning 2 Device Management System Requirements DocuShare Server Minimum Requirements Intel or AMD Platforms Scanning 2 Device Management Key Features • Basic and advanced document and enterprise content management tools Scanning 1 • Content-centric collaboration • Intuitive, project oriented dashboard for workflow management • Easy automation of content within unique business processes • Wide-variety of scanned image interfaces enables end-to-end information control • Fast document capture at 350 pages per minute in continuous operation mode Scanning 2 • XML content submission and summary capabilities • Tracking, logging, reporting supports auditable history and compliance • Integrates with common user portals for fast and easy access in familiar environments • Flexible user levels on the same server instance enable mapping to operational and strategic objectives Business Challenge Gaining control of vast quantities of paper and digital documents is just one part of increasing productivity in the enterprise. Achieving peak levels of responsiveness requires businesses to automate how documents move through the organization and how they interact with and are changed by team members and business process managers. Key Challenges Addressed by DocuShare CPX • Gaining control of operational documents such as spreadsheets, invoices, contracts, and applications is imperative to creating an efficient organization • Enabling business process and workflow management within the document management environment • Leveraging documents from creation through final distribution • Integrating enterprise content management with the broader office environment including multifunction devices and stand alone scanners • Integrating with existing processes and environment so that workers don’t have to learn new technology • Providing immediate access to information to the right people at the right time • Securing information stored in documents to meet compliance requirements For more information, visit www.xerox.com/dscpx • Windows 2000 Server (SP4); Windows 2003 Server (SP1 or R2) • Red Hat Enterprise Linux ES 4 • 3.0 GHz Intel Pentium 4 or AMD Athlon MP Processor or better • 3 GB RAM or higher • 2 GB of Free Disk Space • Ethernet Network Interface Sun SPARC Platform • Solaris 9 or 10 with current Patch Clusters • UltraSPARC III processor or better • 3 GB RAM or higher • 2 GB of Free Disk Space • Ethernet Network Interface Note: DocuShare is tested to run on 32-bit operating systems only. DocuShare Client Minimum Requirements Web Browsers • Microsoft Internet Explorer 5.5, 6 SP1, or 7 • Netscape Navigator 8.1 • Mozilla Firefox 2.0 • Opera 9.0 • Apple Safari 2.0 DocuShare Windows Client 6 and DocuShare Outlook Client 6 • Microsoft Windows 2000 Professional SP4; Microsoft Windows XP Professional SP2 • Microsoft Office XP SP3; Office 2003 SP1; or Office 2007 PaperPort Link to DocuShare • ScanSoft PaperPort Professional 10, PaperPort 10 • ScanSoft PaperPort Pro 9 Office • ScanSoft PaperPort Deluxe 8 or 9 WebDAV • Windows 2000 Professional with Office XP/2003 • Windows XP Professional with Office XP/2003/2007 • Apple Mac OS X 10.4 DocuShare/DocuShare CPX Support Web Servers • IIS 5 on Windows 2000 Server; IIS 6 on Windows 2003 Server • SunONE/Sun Java System Web Server 6.1 on Windows 2000 Server; Solaris 9; Red Hat Enterprise Linux 3; or SUSE Linux Server v8 • Apache Web Server 1.3.37 or 2.0.50 on Solaris 9 or 10; Red Hat Linux Enterprise Server 4; or SUSE Linux Server v8 • Apache Web Server 2.0.50 or higher on Windows 2000 and 2003 Server Databases • MSDE 2000 SP4 • IBM DB2 8.1 and 8.2 • SQL Server 2000 SP4 or 2005 SP2 • Oracle 9.2.0.8 or 10.2.0.3 • PostgreSQL 8.1.3.1 or 8.2.3 Note: DocuShare CPX deployments that enable the extensible database require the use of Oracle 9.2.0.6, Oracle 10g, or Microsoft SQL Server 2005. LDAP • SunONE/Sun Java Directory Server 5.2 or 5.1 w/SP 1 • Novell eDirectory version 8.7.3.7 or 8.8 • Microsoft Active Directory on Windows 2000 Server SP3 or 2003 Server 37 O f f i c e S O L U TI O N S C atalo g Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Xerox 2008 Office Solutions Catalog Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Output Management Scanning 2 Device Fax Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management Faxing Scanning 2 Device Management Fax In this day and age when so much information is sent via e-mail, there is still customer demand for fax solutions. Faxing allows you to send information that can either be received electronically or as hardcopy output. In many instances, the traceability of this is critical to meet regulatory compliance regulations. Fax solutions start on the simple end with merely replacing the standalone fax machine for cost savings. It includes using LAN fax for sending documents directly from your desktop without having to first print them, saving considerable time. Fax server solutions connect multifunction devices to a fax server, which can yield significant telecommunications savings; offer the customer significant cost advantages; and provide an audit log of transactions and a copy of the data being faxed. 38 Device Managemen Office S o LUTIONS Cata log Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Office Solutions Catalog Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 1 Cost ands access control Cost ands access control Faxing Solutions Matrix Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Enterprise/Large Organization - Captaris RightFax MediumBusiness/ Department - Captaris RightFax Small Business/ Workgroup - Captaris RightFax - Omtool Genifax - Omtool AccuRoute - Streem Alert or Streem Fax Fax - Captaris RightFax Scanning 1 Scanning 2 Device Management - Streem Alert or Streem Fax - Captaris RightFax Scanning 2 - Omtool Genifax) - Omtool Genifax - Streem Alert or Streem Fax Device Management - Omtool AccuRoute - Streem Alert or Streem Fax - Captaris RightFax - Streem Alert or Streem Fax - Captaris RightFax - Streem Alert or Streem Fax - Captaris RightFax - Omtool Genifax - Omtool Genifax - Streem Alert or Streem Fax - Omtool AccuRoute - Streem Alert or Streem Fax - Captaris RightFax - Omtool Genifax Financial Industry O DEVEL PER LD GO Partner Levels Partner Healthcare Legal O DEVEL PER GOLD PLATINUM PLATINUM GOLD GOLD PLATINUM PLATINUM Partner O DEVEL PER Partner Partner PE EVELO D 39 - Streem Alert or Streem Fax R GOLD O f f i c e So L U TI OPartner N S C atalo g Scanning 2 O DEVEL PER O DEVEL PER GOLD Government / Education Manufacturing / other Assessment Assessment Document Management and archiving Cost ands access control Fax Scanning 1 faxING Fax Assessment Cost ands access control Assessment Scanning 1 Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Output Management Document Management and archiving O DEVEL PER Fax Scanning 2 Device Fax Management GOLD Output Management Scanning 1 Scanning 2 Scanning 1 Partner Cost ands access control Cost ands access control Captaris RightFax ® Output Management Fax Fax Output Management ® RightFax integrates with Xerox WorkCentre multifunction systems to consolidate all faxing services on the network, giving users convenient access to faxing capabilities on the same devices used daily for printing, scanning and copying. With RightFax MFP Integrations, users gain both easy walk-up access and a central point of control for electronic as well as hard-copy faxing. As a result, organizations streamline document flow processes and improve security while reducing the time and cost of administrative tasks. PLATINUM Scanning 2 Device Management Scanning 1 Scanning 1 Partner Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Scanning 2 Device Management Key Features • Intelligent Outbound Fax Delivery: Send documents directly from a Xerox MFP or from desktop and other business applications • Intelligent Inbound Fax Receipt, Routing and Management: Improve organizational document flow with intelligent inbound document delivery to desktop or Xerox MFPsv www.captaris.com Fax Scanning 1 Scanning 2 Device Management System Requirements For best performance, we recommend Scanning 2 Device Management that the Captaris RightFax software is installed on a dedicated server/computer. The minimum requirements are: • Microsoft Windows Server 2003 (Standard or Enterprise) SP2; Windows 2000 Server (Standard and Advanced) SP4 • Microsoft SQL Server 2005 Express Edition, SQL Server 2005 (Standard or Enterprise Editions), SQL 2000 Server (Standard or Enterprise) • Microsoft XP Professional SP2, Windows 2000 Professional SP4 • Microsoft Internet Explorer 6.0 SP2 • Intelligent Least-cost Routing and IP Fax Delivery: Faxes can be delivered via other RightFax Servers across corporate Local Area Networks (LANs), Wide Area Networks (WANs), intranets or the Internet • 2.4 Gigahertz (GHz) or higher Pentium IV compatible CPU • Intra-company Least-cost Routing: Companies can deliver internal faxes via the RightFax Server network of servers and bypass public-switch telephone networks • Supports single and dual Central Processing Unit (CPU) systems • Built-in Email Modules: RightFax supports Simple Mail Transfer Protocol (SMTP) Internet mail systems and provides optional add-on modules for Microsoft Exchange and IBM Lotus Notes • CD-ROM or DVD drive; SVGA (800x600) or higher resolution monitor; keyboard • Automatic Fax Distribution: “One-to-many” faxing can be automated to preconfigured groups for faster and more efficient processing • Simplified Deployment and Centralized Management: Easy-to-use MFP Module Wizard and centralized administration tools allow administrators to set up, configure and manage fax services individually or globally· Open Database Design: Out-of-the-box support for Microsoft SQL Server 2005 Express Edition. RightFax also supports SQL Server 2000/2005 Standard and Enterprise Editions • 1 Gigabyte (GB) memory • Installed programs require 1.2 GB* hard disk * Hard disk minimum requirements do not include space for storage of document images. To calculate needed disk space, we recommend using an estimate of 35kb per page. • Flexible and Scalable Platform: Allows organizations to easily expand fax channel capacity, conduct load-balancing, upgrade fax servers and add modules and much more. For more information, visit www.xerox.com/rightfax Office S o LUTIONS Cata log 40 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 faxING Fax Assessment Cost ands access control Assessment Scanning 1 Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Output Management Scanning 2 Device Fax Management Scanning 2 Scanning 1 O DEVEL PER Cost ands access control Cost ands access control Omtool Genifax Output Management Fax Fax Output Management ® Scanning 2 GOLD Partner Omtool’s Genifax fax server solution works well with customers of any size or industry who require fail-over assurance and increased security, and when archiving fax documents (sent and received) using industry-leading document management systems is critical to success. While Genifax can be utilized across any industry, it has proven highly effective for solving business problems across the legal, healthcare and financial services markets, as well as the public sector. Genifax is a multi-tiered, enterprise fax server solution. Genifax is ideally suited to environments where faxes are essential tools for enterprise content management initiatives and where secure, high-volume, unattended faxing is required. Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Scanning 2 Device Management Key Features • Centralized fax administration Fax Scanning 1 www.omtool.com Scanning 2 • Pentium® Server-Class 3 Processor, 1 GHz or faster Scanning 2 Device Management • 20 GB hard drive space • 512 MB RAM • Windows ® 2000 Server with Service Pack 4, or • Windows 2000 Advanced Server with Service Pack 4, Windows 2003 Server, or Windows 2003 Server R2 • MSDE (Microsoft SQL Server 2000 Desktop Engine) with Service Pack 3 on the Omtool Server, or SQL Server 2000 with Service Pack 3 on another system that is on the same switch as the Omtool Server • Internet Explorer 6.0 • Supports most frequently used format options (text-searchable PDF, TIFF, TXT) with PDF as the default format • Multiple repository connectors • Private fax option, enables compliance with privacy regulations • Automated operation for high volume, unattended faxing • Advanced compression tools and high performance, function-configurable composers Business Challenge Genifax’s modular design enables fast deployment and flexible, scaleable use options. Key Challenges Addressed by Omtool Genifax • To grow as volume and document messaging needs evolve • To configure processing tasks efficiently, depending on workload • To handle continuous operation, with viable disaster recovery options • To provide access to and control of important paper documents, whenever needed. For more information, visit www.xerox.com/gfax O f f i c e So L U TI O N S C atalo g Partner System Requirements • Supported Cantata Brooktrout fax board • Integrates with popular content management systems PLATINUM Device Management • Failover for high availability/continuous operation through clustering 41 Scanning 1 Device Management Scanning 1 • Internet Information Services (IIS) 5.0 or later (only if your Omtool Server will support the Genifax Web Client) • Microsoft Office 2000/XP/2003 (highly recommended) *Specifications are current as of June 2007. Check with your sales representative for updated information. Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 faxING Fax Assessment Cost ands access control Assessment Scanning 1 Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management O DEVEL PER Scanning 2 Output Management Scanning 1 Cost ands access control Cost ands access control Streem Alert Scanning 2 Device Management Partner Fax Output Management ® Streem Alert is designed for businesses or organizations that need to communicate time-sensitive, critical or routine information to multiple recipients such as school or company closings, appointment reminders, attendance or public safety notifications. Streem Alert integrates directly with Xerox office systems. GOLD Output Management Fax Scanning 2 Scanning 1 Device Management Scanning 1 PLATINUM Fax Scanning 1 Scanning 2 Scanning 2 Partner Device Management Device Management www.streemalert.com Fax Scanning 1 Scanning 2 Device Management System Requirements Minimum Server Requirements Scanning 2 As a Xerox Alliance Partner, Streem is dedicated to providing solutions that extend the functionality of WorkCentre systems, as well as other Xerox MFPs, transforming them into multitasking office solutions. Streem directly integrates with Xerox devices, and is also enabled by the Xerox Extensible Interface platform (EIP). Device Management • Dell, Compaq, or IBM Hardware • Intel Xeon Processor • 1 GB RAM • Redundant, High Capacity Hard Drives • Monitor, Keyboard, MouseServer Operating System • Windows 2000 Server Key Features Broadcast launch and output via multiple methods • L aunch via web page, telephone, or multi-function device (LDAP login support to Active Directory for the web interface • Windows 2003 Server Supported Fax / Voice Boards Brooktrout Technologies • TR1034 • Voice, text, digital images and video, and electronic or hard copy message delivery for interoperability • Output options including phone, cell phone, PDA, pager, email, fax, or any combination of these methods Notify groups or lists of multiple recipients • List management and organization with import of existing lists • Notification to individual recipients ‘on the fly’ Utilize pre-configured or custom message options • Automatic text to voice conversion • Import of existing text and audio message • Recording of .wav files via telephone or PC Establish interaction and tracking • Response and acknowledgement via touch-tone (DTMF) including surveying capabilities • Tracking via real-time status and comprehensive reporting Business Challenge Critical information needs to be delivered into the hands of personnel, departments, and others quickly. Recipients need to receive the message regardless of their physical locations, in a format that expands their existing communication capabilities, and is compatible with existing systems. Key Challenges Addressed by Streem Alert • Reduce and eliminate costs associated with direct mail, phone trees, and other manual type of notification processes • Speed distribution of routine and critical information • Utilize existing resources • Security and privacy of communication • Regulatory compliance • Efficiency and productivity • Inefficient and incomplete tracking and reporting For more information, visit: www.xerox.com/streemalert Office S o LUTIONS Cata log 42 43 O f f i c e So L U TI O N S C atalo g Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 faxING Fax Assessment Cost ands access control Assessment Scanning 1 Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management O DEVEL PER Scanning 2 Output Management Scanning 1 Cost ands access control Cost ands access control Streem Fax Scanning 2 Device Management As a Xerox Alliance Partner, Streem is dedicated to providing solutions that extend the functionality of WorkCentre systems, as well as other Xerox MFPs, transforming them into multitasking office solutions. Streem is also enabled by the new Xerox Extensible Interface platform (EIP). Partner Fax Output Management ™ Streem Fax is scalable and ideal for small, medium or large organizations and enterprises. It integrates directly with Xerox multifunction products and streamlines processes through automated workflows. GOLD Output Management Fax Scanning 2 Device Management Scanning 1 Scanning 1 PLATINUM Fax Scanning 1 Scanning 2 Scanning 2 Partner Device Management Device Management www.streem.net Fax Scanning 1 Scanning 2 Device Management System Requirements Hardware Requirements Scanning 2 Device Management Minimum Server Requirements • Dell, Compaq, or IBM Hardware • Intel Xeon Processor • 2 GB RAM Key Features • Seamless integration with Xerox multifunction devices • Integrated scanning and document management applications • Universal communications management system with the ability to send, receive, and track documents. • Centralized storage and archiving via a document repository • Secure user and list authentication for regulatory compliance • Redundant, High Capacity Hard Drives • Monitor, Keyboard, Mouse Server Operating System • Windows 2000 Server • Windows 2003 Server Supported Fax / Voice Boards Brooktrout Technologies • TR1034 System Administration Why Choose Xerox? Reports - Sort and filter options for • Dramatic Cost Reduction (Substantial Return on Investment) • Detailed and Summary distribution reports • Streamlined Processes through Automated Workflows • Job Number • Improved Productivity and Increased Focus on Core Competencies • Start and completion date and time • Enhanced Security & Reliability Including Added Security and Protocol Integration for Regulatory Compliance • Distribution method (e-mail, fax, voice) • Leveraged Investment in Technology Including Integration with DocuShare for archiving and Gravic’s Remark Software for forms processing • Destination type (office e-mail, personal e-mail, fax, PDA, home phone, cell phone, etc.) • Resultant status (success, no answer, etc.) • Acknowledgement status (no acknowledgement, not accepted, acknowledged, etc.) For more information, visit: www.xerox.com/streemfax Office S o LUTIONS Cata log 44 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 faxING Fax Assessment Cost ands access control Assessment Scanning 1 Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control Biscom FAXCOM for Xerox Fax Output Management ® Available through Biscom, FAXCOM is a network fax server solution that integrates with Xerox multifunction systems and enables documents to be faxed and tracked. Scanning 2 Device Management Biscom’s FAXCOM for Xerox solution provides superior high-volume fax management and delivers a robust and reliable means of managing enterprise fax, document storage, and document conversion for even the largest networks. Key Features • Integrate high-volume fax with Xerox WorkCentre and Document Centre MFPs • Company-wide deployment of network fax capabilities • Multiple methods of sending and receiving faxes from any WorkCentre or Document Centre on your network • Adds versatility to the entire organization’s existing WorkCentre or Document Centre equipment investment Business Challenge Corporate communications are the backbone of any business. They need to run smoothly, efficiently and seamlessly - behind the scenes and when actively used by clients and colleagues. Integrating desktop (paperless) faxing with MFPs is essential for any enterprise needing to improve tracking capabilities and increase efficiency. Key Challenges Addressed by Biscom FAXCOM • Inability to track paper fax documents • Inability to track fax details (sender, recipient, time, date, etc.) • Inability to co-ordinate electronic fax traffic with paper faxes • Lack of a central image repository/database For more information, visit www.xerox.com/faxcom 45 O f f i c e So L U TI O N S C atalo g O DEVEL PER Output Management Fax Scanning 2 Device Management Scanning 1 Fax Scanning 1 Scanning 1 GOLD Scanning 2 Scanning 2 Device Management www.biscom.com Device Management Partner Fax Scanning 1 Scanning 2 Device Management System Requirements • FAXCOM for Xerox 9.2 or higher Scanning 2 • FAXCOM Suite for Windows 9.2 or higher Device Management • FAXCOM Server 5.5.9 or higher • FTP Service (such as IIS) PLATINUM Partner Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 faxING Fax Assessment Cost ands access control Assessment Scanning 1 Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Output Management Scanning 2 Device Fax Management Scanning 1 Cost ands access control Castelle FaxPress, FaxPress Premier, and FaxPress Enterprise Scanning 2 Castelle, a subsidiary of Captaris, Inc., develops ‘all-in-one’ network fax solutions for businesses and enterprises. FaxPress Xerox Gateway allows users to scan documents and fax directly from the Xerox WorkCentre. This combined solution covers all aspects of faxing from desktop faxing, fax-to-email\email-to-fax, and hard copy faxing. A network server appliance offering support for analog or digital environments, FaxPress, FaxPress Premier and FaxPress Enterprise fax servers are simple to install and manage. They are ideal solutions for small to medium organizations that prefer a combined hardware/software all-in-one solution. Device Management Cost ands access control Output Management Fax Fax Output Management Device Management Scanning 1 O DEVEL PER Scanning 2 Scanning 1 GOLD Fax Scanning 1 Scanning 2 Scanning 2 Device Management Partner www.castelle.com Device Management Fax Scanning 1 Scanning 2 Device Management System Requirements PLATINUM • Support Windows ® NT/2000/XP/2003 and Netware compatible Partner Scanning 2 Device Management • Citrix ® and Windows Terminal Services compatible • Microsoft ® SQL Server and Access database support Key Features • All-in-one hardware and software solution simplifying support and deployment of fax server • Fax directly from desktop applications with Castelle Windows Print Driver or Fax Client • Seamless integration with email and other vital business applications • Centralized administration tools and remote administration using Castelle web browser interface • Comprehensive tracking, notification and reporting tools • Fax Archive utility allows you to quickly search, retrieve and automate all your fax archiving • Security features prevents users from accessing confidential fax information Business Challenge Network administrators and IT teams deal with complex, time-consuming challenges every day. Faxing shouldn’t be one of them. Computer-based, network fax servers offer a high quality, low maintenance enterprise fax solution well suited for organizations involved in fax-intensive industries. Key Challenges Addressed by Castelle FaxPress • Enhancing operational efficiency and improving processes, and reliability • Regulatory compliance added greater responsibility on organizations and executives to manage regulatory demands • Return on investment (ROI) is a critical component of any technology project • Increase security of sensitive data and confidentiality of faxes • Reduce dependence on paper, retiring departmental fax machine • Effectively unifying fax with email, integration with existing business applications and process automation For more information, visit www.xerox.com/faxpress Office S o LUTIONS Cata log 46 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 faxING Fax Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management Scanning 1 and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control Reportée SmartCover ® Output Management Fax Fax Output Management ™ Reportée’s patent-pending software reduces business risk by structuring previously un-structured high-volume, repeat transactions. SmartCover applies automated rules-based processing to remotely created documents and transform them into structured digital files. Fax Scanning 1 Device Management www.reportee.com Scanning 2 Device Management System Requirements • Microsoft Server 2000 or 2003 • .Net Framework (v.1.1) • Works with faxed, scanned or emailed documents • Automates submission validation without operator intervention • Automates routing without operator intervention • Automates file renaming and conversion • Automates database logging without operator intervention • Automates receipting and messaging without operator intervention • Services Oriented Architecture • Wizard interface for users to create custom coversheets Business Challenge Audit concerns, established practices and preferences, as well as practical technology limitations contribute to the billions of customer-driven paper transactions that are generated each year. These transactions force time and personnel intensive business processes that are prone to errors. Key Challenges Addressed by Reportée SmartCover • High ROI on equipment investments that are not fully utilized • Multiple data entry mediums are required by remote senders • Remote senders require access to ubiquitous and well known technologies that are easy to use • High cost and inefficiencies of manual business process solutions • Dragging and dropping documents into new workflow • Hand keying information about faxed, scanned or emailed documents into the database • Matching incoming authorizations to pending workflow • Renaming files • Responding to emails or phone inquiries regarding complete receipt • Reviewing documents for completeness • Separating or merging TIFF or PDF files For more information, visit www.xerox.com/smartcover 47 O f f i c e So L U TI O N S C atalo g Partner Scanning 1 Scanning 2 • Automates the manual processing that still occurs between document delivery and workflow GOLD Fax Device Management Key Features Scanning 1 Scanning 2 Scanning 2 Device Management Scanning 2 Device Management O DEVEL PER Device Management Scanning 1 • MSDE or SQL Server 2000 • Fax server software/board if processing faxes PLATINUM Partner Scanning 2 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Xerox 2008 Office Solutions Catalog Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Output Management Scanning 2 Device Fax Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management Output Management Scanning 2 Device Management ess control Output Management Output management solutions are tools that center around Print Stream Conversion (data stream or PDL conversion), variable data printing, decentralized transaction printing and ERP device types. Variable data printing enables companies to personalize marketing efforts to the specific customer. Customers who need variable data printing solutions are often those who have offices across the country and are looking for a way for local offices to create personalized communications for their customers. Or perhaps these businesses realize that non-targeted mass mailings on average have a response rate of 3 percent to 5 percent, while mailings that are individually targeted typically have a response rate of more than 30 percent. The ability to customize materials, whether they are newsletters, contracts, bills or proposals, comes through variable data printing. Scanning 1 Office S o LUTIONS Cata log 48 Assessment Assessment Document Management and archiving Output Management Document Management and archiving Scanning 1 Scanning 1 ol t Cost ands access control Fax Fax Output Management OUTPUT management Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Atlas Software PrintShop Mail PrintShop Mail achieves higher print communication value through personalization. PrintShop Mail integrates database information into the layout of a document. By simply dragging and dropping database fields onto the document layout, PrintShop Mail creates a link between the database and your document. Scanning 1 Cost ands access control Output Management Fax Fax Output Management O DEVEL PER Fax Scanning 1 Scanning 2 Scanning 2 Device Management Fax Scanning 1 Partner Scanning 2 Scanning 2 • Easy to learn, easy to use PrintShop Mail 5.1 Windows Edition: • Pentium II, 300 MHz or higher • 128 MB of RAM • Utilizes PostScript “forms caching” to send background and images one time to printer (reduced network congestion) • 80 MB of hard disk space • Optimized print output supporting Optimized PostScript, VIPP, Creo VPS, PPML and EFI Fiery Freeform caching technologies • Windows 2000, XP and 2003 Server • Fast - prints at or near rated speed • Available for Windows and Macintosh • Available in eight languages: English, Spanish, German, French, Dutch, Italian, Japanese, Arabic Business Challenge Most printed communication is not read or acted upon. 2% response rate is the norm. Many variable data printing tools are available to combat this low response rate, but many have vital limitations. Key Challenges Addressed by PrintShop Mail • Low complexity transactional VIP tools produce high volumes but can personalize on only a very basic level • Application-specific tools (plug ins) are available but can only be used with one design application, such as Quark XPress • Slow speeds, very basic personalization, and network congestion are limitations of MailMerge applications For more information, visit www.xerox.com/psm 49 O f f i c e So L U TI O N S C atalo g PLATINUM System Requirements • Powerful enough to drive any PostScript ® printer, including the Xerox iGen3 • Drives finishing features GOLD Scanning 2 Device Management Device Management • Stand alone variable data printing (VDP) software program - not a plug-in Scanning 1 Device Management www.printshopmail.com Key Features Scanning 2 Device Management Scanning 1 • SVGA monitor resolution 800 x 600 PrintShop Mail 5.2: • Power PC Macintosh G3, 350 MHz or higher • 256 MB of RAM • 50 MB of hard disk space • OS 10.3.9 or higher (10.4 recommended) Partner ol t Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Output Management OUTPUT management Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Output Management Scanning 2 Device Fax Management Scanning 1 Cost ands access control aycan xray-print Cost ands access control Output Management Fax Fax Output Management ™ With aycan xray-print, medical professionals save money by printing highresolution x-rays, CT scans, MRIs, etc., on plain paper instead of costly film. Scanning 1 Scanning 2 Device Management Scanning 1 Scanning 1 O DEVEL PER Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management GOLD Fax Scanning 1 Partner Scanning 2 www.aycanmedicalsystems.com Device Management Key Features • ConnectDICOM modalities (MRI, CT, US etc.) to a certified Xerox printer: DICOM 3.0 basic Grayscale/Color print Service Class Provider (SCP) System Requirements Scanning 2 PLATINUM Device Management Partner • DICOM capability of Imaging modalities (CT, MR etc.) • Connect PACS workstations to a certified Xerox printer Scanning 2 • Near diagnostic quality paper print in black & white and color • LookUp Tables for modality-individual quality settings: DICOM 3.0 presentation LUT SCP • Remote administration • FDA classification: Image communication device (class 1 Exempt, Sec. 892.2020) Business Challenge Hospitals (radiology departments) and imaging centers are making the transition to digital with the goal to be filmless and therefore reduce cost. But referring physicians are still asking for hardcopy images together with the report (diagnosis). Key Challenges Addressed by aycan xray-print • Cost pressure that hospitals and imaging centers are under • Hard copies are still required despite digital technology and its work processes • Filmless hospitals are an illusion like a paperless office • High cost to transport film to referring physicians via couriers • High labor cost to track, file, and transport film For more information, visit www.xerox.com/axp Office S o LUTIONS Cata log 50 Assessment Assessment Document Management and archiving Output Management Document Management and archiving Scanning 1 Scanning 1 ol t Cost ands access control Fax Fax Output Management OUTPUT management Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control SAP R/3 Device Types for Xerox SAP R/3 Environment Xerox Corporation develops and supports SAP printing solutions that seamlessly integrate networked Xerox printers; from high end production printers to small work group printers into the SAP environment. Xerox supports custom SAP printing requirements and offers Intelligent Barcode printing solutions in PostScript for all Xerox devices and in PCL for select devices. For more information regarding Xerox SAP solutions, please visit www.xeroxofficesapsolutions.com or refer to SAP Note Number: 635230. Scanning 1 Scanning 2 Xerox currently offers the following printing solutions for SAP environments: Xerox SAP R/3 PCL and PostScript Device Types: • Xerox International Unicode Printing – capability to print SAP UTF-8 printing. • Xerox PostScript Intelligent Barcode Printing Solution: • Xerox SAP PCL Intelligent Barcode Printing Solutions: Free Download To find out more about Xerox office SAP solutions, review a list of supported devices, or download free SAP R/3 Device Types go to www.xeroxofficesapsolutions.com. Key printing Features from SAP • Simplex or duplex printing - Print single or double sided documents • Finishing - Single or dual stapling or single stapling at any of the four corners of the document. Check the available stapling features on your printer • Tray pull location - Pull paper stock from up to six different trays. Print applications with various paper stocks (up to 110 lb index) • Number of copies - Select different paper types and paper colors, such as transparency, red, etc. • Paper type and color - Print secure jobs (requires some custom configuration in the SAP system). Contact Xerox technical support for technical help • Secure printing - Select different paper types and paper colors, such as transparency, red, etc. • Job Based Accounting (JBA) - Manage printer user accounts. Check the availability of this feature on your device (requires separate application software to track accounting on the printers) • Printer banner sheet - Enable/disable printer banner sheets • The Xerox Intelligent Barcode Printing Solution enables Xerox printers for printing all SAP system standard barcodes in PostScript(for most of the printers) and PCL(on select models only) • Xerox SAP Unicode Printing Solutions, the Xerox International Unicode Printing 51 O f f i c e So L U TI O N S C atalo g Cost ands access control Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management www.xeroxofficesapsolutions.com Fax Scanning 1 Scanning 2 Device Management System Requirements • Supported Environment: SAP R/3 Release 4.6C, SAP ECC 5.0 and above Scanning 2 Device Management • Compatible Environments: SAP R/3 Release 3.x, 4.x. 4.5x, 4.6x, Enterprise 4.7x • Device Type Customer: Enterprise SAP System Administrators ol t Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Output Management OUTPUT management Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Output Management Scanning 2 Device Fax Management Scanning 1 Cost ands access control XL Print Paris Designed for transactional and promotional printing on Xerox office and production systems. This solution integrates with email, fax and Xerox DocuShare Scanning 1 Paris Corporate is a certified “Optimized for Xerox FreeFlow” variable data solution designed to drive optimized transaction and trans-promotional applications to Xerox Office and Production devices. The Paris Spooler is a fully automated and optimized workflow manager capable of driving hundreds of devices throughout an organization. Paris Designer is a truly WYSIWYG application development tool that allows users to rapidly develop and maintain print applications. Paris Electronic Document Output (EDO) integrates with the Paris Corporate document system to deliver PDF or TIFF copies of these documents to email or fax as well as to document archive solutions such as Xerox DocuShare. Scanning 2 Cost ands access control Output Management Fax Fax Output Management Scanning 2 Scanning 1 Device Management Scanning 1 O DEVEL PER Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management GOLD Fax Scanning 1 www.xlprint.com Partner Scanning 2 Device Management System Requirements Scanning 2 DocuShare Server Minimum Requirements PLATINUM Device Management Partner • 500 MHz processor (1GHz + recommended) • 64 MB RAM (128 MB + recommended) • 1.5 GB+ hard disk (at least 50 MB free space required) • SVGA 800x600 (XGA 1024x768 + recommended for WYSIWYG design software) • CD Drive (for install) • Mouse or other pointer Key Features Supported Operating Systems: • Windows NT4 Service Pack 6 or later • Paris Designer. User based WYSIWYG Design system • Windows 2000 • Paris Spooler. Powerful output management system enables rated throughput on all Xerox printers, and page based tray selection, media mapping and finishing. FreeFlow optimized for production printing systems • Windows XP • Windows 2003 • Paris Barcode Kit. (option) Barcode generation and production system includes all standard formats • Paris Converter. (option) Enables migration from LCDS architecture to open network and Postscript printing, Paris supports all key DJDE commands; therefore host data does not require any changes • ParisDefine. (option) Database integration system to enable database and fixed length record input. WYSIWYG data view for ease of use, drag and drop data elements, and powerful input processing rule tables • ParisEDO Email/fax. (option) The EDO service enables Paris formatted documents to be output via email or fax, document level page separation is automatic, includes look up tables to provide email or fax destinations if the data does not exist in the print or input file • ParisEDO Archive. (option) The EDO Archive service enables Paris formatted documents to be output into EDMS (electronic document management systems) with content based indexing, to enable rapid retrieval • ParisAutoMail. (option) (USA only) US postal service certified mail processing system includes CAS (address verification), PAVE automatic sorting into discount groups, and Manifest providing the highest level of mail discounts up to 25% off regular postal charges For more information, visit www.xerox.com/paris Office S o LUTIONS Cata log 52 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Xerox 2008 Office Solutions Catalog Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management Scanning 2 Device Management Scanning 2 Research by Xerox Corporation shows 45 percent of a worker’s time is spent dealing with documents. Yet 60 percent to 80 percent of workers say they can’t find the information they need. Scanning can help. Scanning is the process of transforming hardcopy documents into electronic images that can easily be shared, edited, repurposed, stored, and retrieved. The information can be delivered to a number of destinations, including: e-mail systems, Electronic Content Management (ECM) systems such as Xerox DocuShare® or Microsoft SharePoint, fax systems, remote printers, direct-connect clients or network clients. There are many benefits and costs savings associated with scanning. By turning hardcopy information into digital files, businesses can eliminate walls of filing cabinets and save physical space. Say goodbye to overnight shipping charges. Now you can send the information quickly and cost effectively with scanning. There’s an added level of security with scanning as well. You can ensure secure distribution of documents. And don’t forget increased productivity. Forget your employees spending countless hours manually filing and later trying to find information. Scanning makes storing, sharing and retrieving data simple. There are a number of features or aspects of scanning that you’ll need to understand in order to choose a solution that’s best for you. Repetitive scanning – These are scanning workflows that you or your company needs to repeat time after time such as scanning invoices or travel reimbursement forms. Typically repetitive scanning workflows are created and maintained by a centralized department such as IT. Ad hoc scanning – Perhaps you need to send a form to a third party, but it’s likely this is the only time you’ll have to send that something to that organization. Ad hoc scanning means you need to get information from point A to point B, Continued 53 O f f i c e So L U TI O N S C atalo g Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Office Solutions Catalog Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Output Management Scanning 2 Device Fax Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management but you won’t be transmitting info to that person on a regular basis. Ad hoc scanning allows users to create basic workflows without IT involvement. Meta-data entry – At the device, you enter additional information when scanning for more accurate filing and easier retrieval. For instance, your invoice may only include a client’s name. But when you add meta-data at the device, you enter the client’s home address and phone number as well. Meta-data allows a knowledge worker to add pertinent information that travels with the scanned document, which can be saved and used for easier retrieval. Kiosk based scanning – Instead of scanning right at the multifunction system, you use an attached terminal to transform the hardcopy into digital information. Kiosks allow you to interact with the document at the time of scan. You can select words to highlight or add a Bates stamp or watermark on the fly. In addition to the solutions listed in this catalog, ask your Xerox representative about scanning features included on many devices such as: • Text Searchable PDF – allows you to save and send documents in a text searchable format which makes it easier to find that information once it’s been stored. • Scan to email – send scanned images to email recipients • Scan to Mailbox – stores scanned images on hard drive for retrieval at the desktop. • Scan to PC - scans documents directly to a PC by selecting a PC from the local address book or by browsing the network on the touch screen of the device. • Scan to Home – sends scanned images to a pre-assigned “home” destination such as an e-mail address, FTP location or folder. • Network Scanning – template enable sending scanned images to multiple pre-defined locations. Fax Scanning 1 Scanning 2 Device Management Scanning 2 Device Management Office S o LUTIONS Cata log 54 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Office Solutions Catalog Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 1 Cost ands access control Scanning Solutions Matrix Cost ands access control Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management - Xerox Scan to PC Desktop - Xerox SMARTsend - eCopy - Xerox SMARTsend Fax - Xerox SMARTsend Scanning 1 Scanning 2 Device Management Enterprise/Large Organization - Xerox SMARTsend (EIP) - Xerox SMARTdocument Travel (SMARTicket) - X  -Solutions ScanFlowStore - efi SendMe - Xerox SMARTdocument Travel - Xerox SMARTdocument Travel - eCopy - X-Solutions ScanFlowStore - Xerox SMARTdocument Travel Scanning 2 Device Management - efi SendMe - eCopy - Omtool AccuRoute - efi SendMe - Omtool AccuRoute MediumBusiness/ Department - Xerox Scan to PC Desktop - Xerox SMARTsend - eCopy - Xerox SMARTsend - Xerox SMARTsend - Xerox SMARTsend (EIP) - X-Solutions ScanFlowStore - efi SendMe - X-Solutions ScanFlowStore - X-Solutions ScanFlowStore - Xerox SMARTdocument Travel Express - Xerox SMARTdocument Travel Express - eCopy - eCopy - efi SendMe - efi SendMe - Omtool AccuRoute - Omtool AccuRoute - eCopy - X-Solutions ScanFlowStore - X-Solutions ScanFlowStore - efi SendMe - Xerox SMARTdocument Travel Express - Xerox SMARTdocument Travel Express - eCopy - eCopy - efi SendMe - efi SendMe - eCopy - efi SendMe - Omtool AccuRoute - Xerox Scan to PC Desktop Small Business/ Workgroup - eCopy - efi SendMe Ad Hoc Scanning O DEVEL PER LD GO Partner Levels Partner - X-Solutions ScanFlowStore - Xerox SMARTdocument Travel Express Repetitive Scanning Kiosk-based Scanning O DEVEL PER GOLD PLATINUM PLATINUM GOLD GOLD PLATINUM PLATINUM GOLD GOLD Partner O DEVEL PER Partner Partner O DEVEL PER 55 - Xerox SMARTdocument Travel Express - Xerox SMARTdocument Travel - Xerox SMARTsend (EIP) O f f i c e So L U TI OPartner N S C atalo g Scanning 2 O DEVEL PER O DEVEL PER ECM and 3rd party connectors Meta-data entry Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 O DEVEL PER Scanning 2 scanning Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Output Management Scanning 2 Device Fax Management GOLD Scanning 1 Partner Cost ands access control Cost ands access control Xerox Scan to PC Desktop Output Management Fax Fax Output Management ® Client-based software that is ideal for any customer regardless of size who wishes to work seamlessly between hardcopy documents, Microsoft Office and PDF file formats. Leveraging the scanning capabilities of various Xerox multifunction devices, Scan to PC Desktop automates the delivery of scanned images and enables users to quickly and easily add PDF security, convert hardcopy images to Microsoft Office documents or digital forms, and archive documents to fully text-searchable PDF format for easier retrieval. PLATINUM Scanning 2 Device Management Scanning 1 Scanning 1 Partner Fax Scanning 1 www.xerox.com Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 System Requirements Device Management PaperPort Professional 11: • Microsoft ® Windows 2000 SP4 or above, Windows XP SP2 32-bit, Windows Vista 32-bit, Windows Vista 64-bit Scanning 2 Device Management • Intel ® Pentium® processor or equivalent • 128 MB RAM, 256 MB RAM or higher recommended • 300 MB free hard disk space • Microsoft Internet Explorer 5.5 or higher (free download available at www.microsoft.com) Key Features • Scan to PC Desktop components: • Nuance PaperPort scanning, organizing, and sharing software ® • Nuance OmniPage ® document conversion (OCR) software • Image Retriever software • PDF Converter software (Professional version only) • Automated Image Acquisition right to the desktop • Automatic conversion to fully text searchable PDF, using OCR (Professional version only) • Convert old paper documents into editable Microsoft ® Word and Excel files • Easily integrate with Enterprise Content Management systems like Microsoft SharePoint or Xerox DocuShare • Flexible software licensing arrangements • Complete PDF workflow. No proprietary formats used (Professional version only) • Instantly convert PDF files into documents, forms, and spreadsheets that look just like the original; complete with text, columns, tables, and graphics (Professional version only) • Fast, reliable and affordable way to turn all of your PC documents, drawings and images into industry-standard PDF files (Professional version only) • Create secure PDF files for sharing and archiving with password and permission control (Professional version only) • Transform paper-based business forms into fillable PDF forms (Professional version only) Business Challenge The single greatest challenge today to streamlining document-based processes in the office is the fact that there are three dominant, yet incompatible, document formats — paper, Microsoft Office and PDF. Enabling users to quickly and easily bridge the gap between these document formats is a key enabler to driving productivity in the office. Key Challenges Addressed by Xerox Scan to PC Desktop • Inaccessibility and vulnerability of business-critical documents that are stored in paperbased file cabinets • Increased labor costs due to labor-intensive work process based on paper business forms • Lost productivity due to the complicated delivery of scanned images to the user’s desktop • Disorganization with scanned and digital documents of various file formats that should be together in one PDF document • Weakened security due to susceptibility PDF documents • Locked information in PDF files that can’t be easily edited or changed • Lost or inaccurate data due to poor scanning tools • CD-ROM drive (required for installation) • SVGA monitor with 256 colors, but preferably 16-bit color (called High Color in Windows 2000 and Medium Color in XP and Vista) and 800 x 600 pixel resolution • A Web connection is required for registration OmniPage Professional 15: • An Intel© Pentium© III or higher processor or its equivalent • Microsoft ® Windows 2000 SP4 or above, Windows XP SP2 32-bit, Windows Vista 32-bit, Windows Vista 64-bit • Microsoft Internet Explorer 5.5 • 128 MB of memory (RAM), 256 MB recommended • 300 MB of free hard disk space for the application files and sample images, plus 60-65 MB working space during installation. Additionally: • ~10 MB per RealSpeakTM Solo speech module: ~65 MB for 6 languages • An additional maximum of 5 MB may be required for various system updates • 800x600 pixel color monitor with 16-bit color or greater video card • CD-ROM drive for installation • A Windows-compatible pointing device • Web access needed for product registration • A sound card for reading text aloud • A microphone for voice-driven proofing and workflow launching PDF Converter Professional 3: • Minimum Intel® Pentium® or higher processor • Microsoft ® Windows 2000 SP4 or above, Windows XP SP2 32-bit, Windows Vista 32-bit, Windows Vista 64-bit • Microsoft Internet Explorer ® 5.1 or above • 128MB of memory (RAM), 256MB recommended • 160 MB of free hard disk space for application files plus • 10MB working space during installation • 10MB for Microsoft® Installer (MSI) if not present. (This is present as part of the operating system in Windows 2000 and Windows XP) • SVGA monitor with 256 colors, but preferably 16-bit color (called High Color in Windows® 2000 and Medium Color in XP) and 800 x 600 pixel resolution • Windows-compatible pointing device • CD-ROM drive for installation For more information, visit: www.xerox.com/spcd Office S o LUTIONS Cata log 56 Make Paper Work for You. Problem The single greatest challenge today to streamlining document-based processes in the office is the fact that there are three dominant, yet incompatible, document formats — Paper, Microsoft Office and PDF. Enabling users to quickly and easily bridge the gap between these document formats is a key enabler to driving productivity in the office. Solution Nuance and Xerox have developed a solution to help you bridge the gap between Paper, Microsoft Office, and PDF. Scan to PC Desktop Professional® will significantly improve the way every person in your organization uses and shares documents every day. Scan to PC Desktop Professional v9 is an integrated Xerox solution containing the following award winning Nuance components: • PaperPort Professional 11 • OmniPage Professional 15 • PDF Converter Professional 4 • Image Retriever Professional 7 Key Features • Automate delivery of scanned images to end user desktops with Image Retriever Professional • Clean up scanned image files at the desktop with Scanner Enhancement Technology in PaperPort Professional • Secure PDF document creation and assembly with PaperPort Professional & PDF Converter Professional • Edit and redact PDF files at the desktop with PDF Converter Professional • Archive paper to fully text searchable PDF digital archives with OmniPage Professional • Instantly convert old paper documents into editable Microsoft ® Word and Excel files with OmniPage Professional • Transform paper-based business forms into fillable PDF forms with OmniPage Professional and PDF Converter Professional For more information on the Scan to PC Desktop Professional solution, please visit: www.nuance.com/products/scantodesktop © Copyright 2007 Nuance Communications. All rights reserved. Nuance, the Nuance logo, PaperPort, and OmniPage are trademarks or registered trademarks of Nuance Communications Inc. or its affiliates in the United States and/or other countries. Xerox, Image Retriever and Scan to PC Desktop are trademarks or registered trademarks of Xerox Corporation or its affiliates in the United States and/or other countries. All other trademarks inferred herein are the property of their respective owners. 57 OFFICE S O L U TI O N S CATALO G ScantoPC_desktop_ad_F.indd 1 9/19/07 10:35:47 AM Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Scanning 2 scanning Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Output Management Scanning 2 Device Fax Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control Xerox SMARTsend Output Management Fax Fax Output Management ® Ideal for mid to large size enterprises looking for a repetitive scanning solution to ease the burden of sending documents to multiple destinations in varying file formats. Document workflows are created by the individual user and can be published to the MFP as a network scan button or Paperware coversheet. SMARTsend is targeted at reducing the cost of fax, overnight delivery and document storage as well as compliance with certain regulations. Ad hoc scanning and printing from network folder, Sharepoint and DocuShare is available with optional EIP enablement. Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management www.xerox.com Device Management Fax Scanning 1 Scanning 2 Device Management System Requirements • For best performance, we recommend that SMARTsend software is installed on a dedicated server/ computer. The minimum requirements are: Scanning 2 Device Management • CPU: 1.0 GHz or faster • Hard Drive: 750 MB or more free disk space • R AM: 512 MB or more SMARTsend may also be installed on a shared print or file server with the above minimum available specifications. • Send documents to multiple destinations in one scan: • Operating Systems • Email addresses • Windows 2000 Server or Advanced Server with IIS 5.0 or higher • Windows 2003 Server with ASP.NET and IIS • Windows XP Professional Workstation SP2 platform SMARTsend may also be installed on the above operating systems in conjunction with VM Ware or Microsoft Virtual PC/Virtual Server. Key Features • Microsoft network folder • Novell Netware folder (version 5.x, 6.x) • FTP folders • Microsoft Exchange 2000 Web folders • Web URL • Printer • Document repositories: • DocuShare 3.x, 4.x, 5.x • Domino (version 5.x or 6.0) • Domino.Doc (version 3.1) • Microsoft SharePoint 2001, 2003, 2007 • Hummingbird DM 5.1.0.5 (optional) • Interwoven Worksite 8.0 (optional) • Documentum 5.2.5.SP3 (optional) • Client requirements The SMARTsend client interface is web browser-based and can be accessed through the following supported web browsers: • Windows Clients: Microsoft Internet Explorer version 5.5 and higher • Windows/Mac Clients: Netscape Navigator version 7.2 and higher • Mac OS X v10.2 or later: Mozilla version 1.7 and later, Mozilla FireFox version 1.0.6 and higher • Linux/UNIX Clients: Mozilla version 1.7 or later, Mozilla FireFox version 1.0.6 and higher • Livelink Enterprise Server 9.5 (optional) • Tower TRIM (optional) • Scan into industry standard formats like TIFF, PDF, and JPEG. • Vary scan file formats by destination. For example, with SMARTsend Pro one scan can send the document as a text-searchable PDF to a repository and as a Microsoft Word document to an e-mail address. • Direct access to email addresses available via company address-book • Add indexing information (metadata) to any scanned document for quick search and retrieval in your content management system • Scan to, or print from, a repository (SMARTsend Pro version) directly from the user interface of an EIP-enabled multifunction device. Repositories can include Xerox DocuShare™, Microsoft SharePoint, and Windows folders • PaperWare scan cover sheets (SMARTsend Pro version) enable destinations to be modified at the point of scan • Multiple scan confirmation methods (printed or e-mail) • Built on Microsoft.Net architecture for seamless integration into your existing network • IT friendly. Easy for SAs to install and maintain. Leverages network user profiles for security and easy access. There’s no need to set up individual users. • Easy to use. Workflow Wizards provide users with an easy, step-by-step workflow creation capability. For more information, visit: www.xerox.com/smartsend Office S o LUTIONS Cata log 58 Assessment Assessment Document Management and archiving Cost ands access control Fax Fax Scanning 1 Output Management Document Management and archiving O DEVEL PER Scanning 1 Scanning 2 scanning Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management GOLD Scanning 2 Device Fax Management Output Management Partner Cost ands access control X-Solutions ScanFlowStore Cost ands access control Output Management Fax Fax Output Management ™ An affordable and efficient scanning solution for a variety of industries. Suited for departments or entire organizations, ScanFlowStore is ideal to streamline repetitive workflows such as: Accounts Payable, Client/Patient Record Management, Order Entry and Fulfillment and more. Features such as automatic windows folder creation, barcode recognition, Bates stamping, automated e-mail alerts and scan to multiple destinations mean ScanFlowStore helps you get more out of your Xerox multifunction system. PLATINUM Device Management Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management www.x-solutions.com Device Management Fax Scanning 1 Scanning 2 Device Management System Requirements • Intel Pentium III Processor or higher Scanning 2 • Microsoft Windows 2000 SP4, Microsoft Windows 2000 Server SP4, Microsoft Windows XP SP1, Microsoft Windows Server 2003, or Microsoft Windows Vista (better) Device Management • Microsoft .NET Framework 2.0 or 3.0 • 150 MB or more free disc space for the software Key Features • Text-searchable PDF files are automatically created and easily retrieved • No user interface (the software runs in the background) so no additional user training is needed • Scan-to-email directly from the Xerox multifunction device • Email notifications can be sent to recipients when a scan has been placed in a folder • Scan-to-print for instant printing of a scan on a remote printer • Multiple output allows you to scan to several destinations (folder, remote printer, email, etc.) at the same time • PDF-to-PDF allows you to add scans to an existing PDF file •D  ynamic meta data gives the right routing and name to the text-searchable file for logical indexing and organization • Bates stamp for guaranteeing the authenticity of a document • Bar code processing (optional) routes documents based on information in a bar code printed on a document, great for batch scanning • Real time two-way information directly from your Windows file structure and/or third party applications such as ERP/CRM/Financial database systems (with EIP-enabled devices only) • Personalized scan menus: Users can have their own personalized scan menu displayed on the Xerox user interface (with EIP-enabled devices only) • Encrypted, secure communication between the Xerox device and network (with EIP-enabled devices only) Key Challenges Addressed by X-Solutions ScanFlowStore • Wasting time and resources due to inefficient document filing methods • Lost important documents due to a hardcopies lying around and inadvertently getting thrown out or misfiled • Breakdown in security due to confidential or sensitive documents lying around the office • Lost productivity of workers that must spend time searching through filing cabinets for needed documents • Wasting time, paper, and toner to make copies of important documents to share with colleagues and/or customers • High expenditures for couriers and long distance faxing needed to distribute important documents For more information, visit: www.xerox.com/sfs 59 O f f i c e So L U TI O N S C atalo g Partner Scanning 1 • 256 MB RAM or more • CD-ROM drive • 1 USB port or parallel port for a dongle Scanning 2 Scanning 1 Scanning 2 INTELLIGENT ARCHIVING X-Solutions® NA Inc. Office S o LUTIONS Cata log 60 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Scanning 2 scanning Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Output Management Scanning 2 Device Fax Management Scanning 1 Cost ands access control Xerox SMARTdocument Travel Cost ands access control Output Management Fax Fax Output Management ™ This solution is best utilized in mid to large size organizations with repetitive document processing tasks such as Accounts Payable or in industries such as Legal, Logistics and Transportation, Healthcare, Construction, Education, Financial Services and Government. Document workflows are created by a system administrator and can be custom tailored to the end-user or workgroup. Ad hoc scanning is available with optional SMARTicket module. SMARTdocument Travel is a more robust than SMARTdocument Express, offering forms processing, advanced image processing, the ability to capture electronic files and a broader portfolio of document destinations. Scanning 2 Device Management Scanning 1 Scanning 1 O DEVEL PER Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management GOLD Partner Scanning 2 Device Management www.xerox.com PLATINUM Partner System Requirements • Windows NT 4.0 Server, Service Pack 5 or Windows 2000 Server, Service Pack 2 must be installed • Scan, index, and save documents directly from the MFP device panel with the press of a few buttons • Support Database Engine client, such as Microsoft Exchange 5.5 with Service Pack 3, Lotus Notes 4.6.X, or any other supported client application, must be installed • Scan once and deliver to multiple destinations: • A minimum 128 MB of dedicated RAM must be available Key Features • Fax and email servers, Folder, Printer, User desktop, Web URL, Databases • Over a dozen document management systems including DocuShare, SharePoint Portal, FileNet, Documentum, and more. • Reads barcodes and uses the barcode value as index data. • Read machine print, hand writing and checkboxes for document indexing and storage. • Forms Processing with data extraction and export to back-end business applications. • Track and Send notification email to required person after the document is saved to destination. • Scan to searchable formats including PDF, Word, Excel, and more. • Bates Stamp, Watermark, and File En/Decryption prior to storage. • Scalable with load balancing whether your organization has a few or a few thousand MFPs. • Supports Clustering and load balancing for redundancy and disaster recovery. • Open Platform lets you create custom modules in Java or Visual Basic programming languages to support the unique requirements of their organization. • No user training required • Install and setup in less than 2 hours Xerox EIP-Enabled device features: • MFP Users can change default scan settings at the device panel (optional feature). • Authenticate users at the device panel using various authentication methods (Windows, Novell, and Custom Scripts). • Automatically populate index fields on the device panel by performing back-end (Database, ERP, CRM, etc.) look-ups or using scripts. • Personalized scan menus for the logged-in user are displayed on the MFP device panel. • Scan to email option, email document from an MFP panel as if you were using your outlook email client. A copy of the email is saved into your Outlook “Sent Items”. Key Challenges Addressed by Xerox SMARTdocument Travel • Instant access to information for better collaboration and customer service • Reduce operating costs due to fax, mail, courier, physical storage, manual index data entry, etc. • Meet regulatory compliance mandates for tracking, accountability, and security • Customizing automation solutions to meet specific business process requirements • Eliminate Document loss due to inefficient handling of documents • Search and find documents easily to improve efficiency SMARTdocument Travel™ addresses the major concerns associated with document processing with the following solutions: • Documents can be scanned/copied/printed at remote sites and the information can be transferred to a central site electronically. • Input documents from multiple sources such as Xerox Multifunction devices, email, desktop or other non-Xerox devices • Server based software that does not need to be loaded on each client’s PC. For more information, visit www.xerox.com/sdt 61 O f f i c e So L U TI O N S C atalo g • 120 MB of free hard-disk space must be available Win Big Against Competition by better utilizing your EIP and Legacy WorkCentre Pro MFPs Streamline business processes & minimize risk by scanning critical business information with the touch of a button right from your Xerox MFP Xerox SMARTdocument Travel TM for more information about SDT visit: http://www.office.xerox.com/software-solutions/xeroxsmartdocument-travel/enus.html with Enable your new EIP as well as Legacy WorkCentre Pro using Xerox SMARTdocument Travel With Xerox SMARTdocument Travel, you can capture documents, process them into usable information, and route them to the desired destination simultaneously. SMARTdocument Travel helps you: • • • • Streamline your paper-based business processes Ensure business continuity & disaster recovery Increase employee productivity Reduce operational costs With EIP enabled devices you can take advantage of Web services-based communication- Browse directly into your backend folder or document management system and scan SMARTdocument Travel works with most document Management systems including DocuShare, Microsoft SharePoint, IBM CM, Documentum, FileNet, and others Download a FREE 30 day trial at http://www.xdss.com/retail/ffsdt.asp SMARTdocument Travel is powered by Office S o LUTIONS Cata log 62 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Scanning 2 scanning Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Scanning 2 Output Management Scanning 1 Cost ands access control Xerox SMARTdocument Travel Express Cost ands access control Output Management Fax Fax Output Management ™ This solution is best utilized in small to mid sized organizations with repetitive document archival tasks such as those in Accounts Payable or in industries such as Legal, Logistics and Transportation, Construction, Education, Financial Services and Government. Document workflows are created by a system administrator with emphasis on hardcopy capture, basic image processing, document conversion and routing to essential destinations. Key Features • Scan, index, and save documents directly from the MFP device panel with press of a few buttons • Scan once and deliver to multiple destinations: • Fax and email servers, Folder, Printer, User desktop, Databases • SharePoint Portal, Lotus Notes/Domino • Reads barcodes and uses the barcode value as index data. • Track and Send notification email to required person after the document is saved to destination. • Scan to searchable formats including PDF, Word, Excel, and more. • Scalable with load balancing whether your organization has a few or a few thousand MFPs. • Supports Clustering and load balancing for redundancy and disaster recovery. • No user training required. • Install and setup in less than 2 hours. • Manage workflows from a central location Xerox EIP-Enabled device features: • MFP Users can change default scan settings at the device panel (optional feature). • Authenticate users at the device panel using various authentication methods (Windows, Novell, and Custom Scripts). • Automatically populate index fields on the device panel by performing back-end (Database, ERP, CRM, etc.) look-ups or using scripts. • Personalized scan menus for the logged-in user are displayed on the MFP device panel. • Scan to email option, email from an MFP panel as if you were using your outlook email client. A copy of the email is saved into your Outlook “Sent Items.” Key Challenges Addressed by SMARTdocument Travel Express • Limited budget to automate document capture and archival using existing scanning hardware • Instant access to information for better collaboration and customer service • Reduce operating costs due to fax, mail, courier, physical storage, manual index data entry, etc. • Meet regulatory compliance mandates for tracking, accountability, and security • Eliminate Document loss due to inefficient handling of documents • Search and find documents easily to improve efficiency 63 O f f i c e So L U TI O N S C atalo g Scanning 2 Device Management Scanning 1 Fax Scanning 1 Scanning 1 O DEVEL PER Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management GOLD Partner Scanning 2 Device Management www.xerox.com PLATINUM Partner System Requirements • Windows NT 4.0 Server, Service Pack 5 or Windows 2000 Server, Service Pack 2 must be installed • Support Database Engine client, such as Microsoft Exchange 5.5 with Service Pack 3, Lotus Notes 4.6.X, or any other supported client application, must be installed • A minimum 128 MB of dedicated RAM must be available 120 MB of free hard-disk space must be available Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Scanning 2 scanning Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Output Management Scanning 2 Device Fax Management Scanning 1 O DEVEL PER Cost ands access control eCopy ScanStation™, eCopy Desktop™ Available through eCopy certified Global Imaging Systems dealers, eCopy is a kiosk-based ad hoc scanning solution for customers who want to reduce the costs of paper storage and distribution as well as improve response time. Serving customers large and small in construction, financial/mortgage, healthcare, insurance, legal and manufacturing industries, eCoypy enables employees to easily integrate paper documents into their electronic workflows and take advantage of the added benefits of document security, traceability, simple IT administration, and customization to reduce transaction costs, speed document delivery, and maximize employee productivity. Key Features eCopy ShareScan • Simple, secure, and cost effective electronic distribution and integration of paper-based information Cost ands access control Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 GOLD Partner Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management PLATINUM Partner www.ecopy.com Scanning 2 System Requirements Device Management eCopy ScanStation: Ships with the Following Operating Systems: • MS Windows XP MS Windows 2000 • 512MB memory recommended Pentium PC (2.6GHz) eCopy Desktop: Intel® Pentium® based PC or equivalent is recommended • Microsoft Windows XP Professional or Microsoft Windows 2000 Professional • 256 MB RAM is recommended • Connect your copier to your organization’s e-mail and other networked enterprise applications for low-cost, easy-to-use, instantaneous distribution and management of paper-based information • eCopy ShareScan integrates with more applications than any other solution in the marketplace • eCopy Quick Connect can easily automate workflow processes for scanned documents and integrate scanned documents into existing business processes • Cost Recovery extensions allow businesses to track, manage, and assign costs to documents scanned at digital copiers or scanners for client billing at a later time • Bates Numbering Service extension converts hard copy legal documents into digital files with a unique Bates Number for improved case management eCopy Desktop • Intuitive, user-friendly interface enables users to create, modify and share PDFs the same way they handle paper-based information at their desktops • Enables users to easily create PDFs from any MS Windows application • PDF permissions and document encryption allow organizations to set and apply policies to electronic documents to maintain confidentiality, privacy, and accountability inside and outside the firewall Business Challenge Businesses are constantly faced with vital information trapped within paper. This information needs to be shared, stored, and integrated into business applications. Paper is costly to store and even more expensive to move. Key Challenges Addressed by eCopy ScanStation & Desktop • Unlocking knowledge trapped in paper • Securely sharing paper-based information • Integrating paper-based information into electronic business workflows to improve overall process efficiency • Leveraging investments in existing office technology (MFPs, scanners) by extending functionality into enterprise business applications • Easily converting hard copy information into industry-standard PDF files • Tracking and auditing how paper-based information is moved inside and outside of the organization • Reducing costs / improving security associated with legacy paper-transformation technology (fax, courier delivery, etc.) Office S o LUTIONS Cata log 64 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Scanning 2 scanning Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Document Strategies Imaging Kiosk for Xerox MFPs The Imaging Kiosk for MFPs allows users to utilize MFPs as a complete scanning platform by providing workflow, quality control functions, automated indexing and print-output management, all while reducing the amount of labor required. Key features include indexing tools, OCR, interface to DocuShare, support for entire Xerox product line of MFPs. Key Features • Quality control / document review database – unique to the industry, save 10-15% of labor associated with the quality control process • DocID – automated indexing – captures key fields located throughout the document • Supports the entire Xerox MFP product line for image capture and accesses new EIP features for customized user interfaces* • Direct upload into DocuShare and other popular document management systems and legal databases • Additional indexing options include special cover sheets, checkbox sheets, automatic folder creation and the ability to receive lists from legacy systems • Print management – allows end-users to select all or portions of document database for high speed printing • High-quality image processing, OCR, PDF production and creation of Bates / endorsement • Output to CD ROM or DVD with built-in viewer and search engine • Ensures compliance with regulatory and records management initiatives through the use of advanced indexing technologies • Automated workflow capabilities allow documents to be routed to a different destinations of the user’s choice • Extremely easy to use and install Business Challenge Clients performing imaging and document management currently have no efficient way to index, perform quality control and then route documents to different destinations and work processes. Key Challenges Addressed by eCopy ScanStation & Desktop • Documents are typically scanned directly into document management systems without prior review • Indexing is frequently performed within the document management system and is generally an inefficient process • Indexing within most systems is a labor intensive process • Printing from document management systems is restrictive, often providing limited access to the overall collection • Clients often have many different devices that are used as on-ramps to imaging • Compliance with records management initiative requires that each scanned document be identified with a date of creation • Documents often need to be sent to multiple users and locations • Document scanning often requires complex software and training of the end-user *Enhanced EIP features available on the WorkCentre 7600 series. 65 O f f i c e So L U TI O N S C atalo g Cost ands access control Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 O DEVEL PER Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management GOLD Fax Scanning 1 Scanning 2 Partner Device Management www.docstrategies.com Scanning 2 System Requirements Device Management PLATINUM Operating System: • Microsoft Windows: XP, Vista, 2003 Server • PC: Pentium IV class system w/ 1GB RAM Partner Connecting Paper to Business Applications is Easier Than Ever! Get the industry leading document distribution solution on your Xerox copier! eCopy is now available on Xerox!* Almost infinite connections are available when you use eCopy with your Xerox multi-function machine. s Input paper directly into your existing document management, cost recovery, e-mail, fax server, and information management applications from the easy to use eCopy touchpanel. s Aids regulatory compliance and security by providing audit trails and encryption. Data Builder, Inc. Yo u r D o c u m e n t C o n t r a c t o r t ent um Doc en gem na Ma Cost Re covery E-m ail x atio Fa orm Inf Se er rv nM an R t en em ag *Available for GIS dealers only www.ecopy.com Grow your revenue with a great partnership A turnkey imaging solution: • Increase service revenues with a proven platform — simple to set up and manage • • Maximize the value of production systems with flexible image capture and indexing • Native support for key products like SMARTsend and DocuShare • Nationwide service and support Now available for Xerox U.S. direct sales: Document Strategies, together withKodak Technology, have created a solution that can help grow yourimaging . business. This solution provides nationwide coverage with marketing and sales training available For more information on partnership opportunities, please contact: Jim Bowen Document Strategies 585-225-1000 [email protected] Susan Cardot Kodak 585-477-9499 [email protected] Office S o LUTIONS Cata log 66 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Scanning 2 scanning Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 O DEVEL PER Cost ands access control EFI SendMe Cost ands access control Output Management Fax Fax Output Management ® EFI SendMe “information kiosk” turns your Xerox multifunction printer into a document portal. EFI SendMe is aimed at paper-intensive businesses. It features an easy-to-use ATM-style touch screen user interface. This kiosk-based scanning solution quickly and easily converts documents to digital files and adds value, flexibility, ease of use and security with advanced technology. Scanning 2 Device Management Scanning 1 Scanning 1 GOLD Partner Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 www.efi.com Scanning 2 Device Management PLATINUM Partner System Requirements Scanning 2 • Network / powerdrop for device Device Management • Ability to communicate with Xerox MFP over network Key Features • Scan to Microsoft Word – Fast conversion of paper documents into editable MS Word documents that retain page format, text and graphics • Scan to PDF – State of the art OCR creates fully searchable PDF files for quick indexing and retrieval • Scan to Microsoft Exchange – Direct access to core authentication infrastructure with stateof-the-art authentication and security • Scan to network – The solution comes bundled with NetConnect, the premier connectivity option • E xceptional security with LDAP integration, 128-bit encryption, Fast Fingerprint & ID Card Windows-based Authentication, and Secure “Park and Print” capability • Touch-screen editing tools allow real-time editing & assembly with correction and annotations. Legal documents can be marked and organized with digital Bates Stamping • Fast document searches with OCR functions, all PDFs created in SendMe retain the document format and are viewable on Blackberry ®, Treo ®, and PDA mobile • Free connectors - over 60 dynamic connectors such as DocuShare, Documentum, and many more for document management, cost recovery, fax- imaging systems • Driverless printing of native attachments sent via email from Blackberry, Treo, or enabled cell phones • Media reader allows users to manage images and documents from a memory card or USB drive Xerox Solution • MS Exchange integration means users can scan to email from SendMe just as if they sent it from their own PC. Audit trail is achieved using the Microsoft Exchange sender authentication and “Copy to Sender” and “Read & Delivery Receipts” For more information, visit www.xerox.com/sendme 67 O f f i c e So L U TI O N S C atalo g • Xerox MFP must have Scan Kit enabled or a Fiery attached Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Scanning 2 scanning Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Output Management Scanning 2 Device Fax Management Scanning 1 O DEVEL PER Cost ands access control Gravic Remark Office OMR ® Cost ands access control Output Management Fax Fax Output Management ® Gravic’s Remark Office OMR software is an affordable, easy-to-use alternative to traditional forms-reading systems such as Scantron®. Ideal for school systems for grading tests and healthcare or other industries that work with surveys, Remark Office OMR can create elaborate reports based on numerous metrics. Scanning 2 Scanning 1 Device Management Scanning 1 GOLD Partner Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 www.gravic.com/remark Scanning 2 Device Management PLATINUM Partner System Requirements Scanning 2 Design your own tests and surveys using your favorite desktop publishing application, and print with Xerox WorkCentre® devices. Use Xerox multifunction systems to scan completed forms so results can be analyzed using Remark Office’s built-in analysis tool, Remark Quick Stats®. Raw data and reports are exportable to a wide variety of different formats and programs. Key Features • Accurate recognition of OMR (“fill in the bubble”) data from plain-paper forms • Create forms in a word processor and print on your Xerox MFP • Grade Wizard allows for easy creation of test answer keys • Create reports such as student statistics, test statistics, comparative test statistics, student grade reports, and many more • Dissect test data based upon student or teacher demographics to compare how different groups fared on the test • Analysis for surveys, ballots, and other forms is included Personal Computer with 1-GHz or faster processor Device Management • Microsoft ® Windows ® 2000 or XP • 512 MB RAM • 250 MB hard disk space required to install software • 1 GB free hard disk space recommended to use software • Screen/monitor resolution of 1024x768 or higher and at least 16-bit color (32-bit color recommended) • Mouse • CD-ROM Drive (for installation purposes) Important Note: Generation of analysis reports requires memory to run. Lengthy or graphic-intensive reports consume memory resources and may take longer to complete the compilation process. Additional memory may be required to run these reports. • Recognizes TIFF images produced by Xerox MFP devices • Process multi-page and double-sided forms • Easy-to-use exception correction facility • Eliminate pre-sorting of forms with automatic form, page and respondent identification features • Validate information with database verification • Produce customizable graphs of grade/survey results and statistics • Save data to over 35 different file formats including: SPSS, Access, Excel, dBase, Lotus, HTML, Survey Pro, The Survey System and more Business Challenge In the age of No Child Left Behind (NCLB), educators are under a lot of pressure to prove their students are achieving state-mandated goals. To do this, there is a focus on multiple choice testing to show students’ progress against state learning standards. Key Challenges Addressed by Gravic Remark Office OMR • No Child Left Behind (NCLB) is an unfunded mandate by the federal government that requires a lot of effort on the part of a school in order to be compliant with the law • Wasting time, money and resources manually processing tests; or contracting data compilation out to a service bureau • Higher spending on staff to do the required work with few federal dollars available • Extra time and effort needed to manually break data down by demographic groups • Increased volume of testing requires more time and expense • Higher expenditures through the use of dedicated single use scanners and expensive preprinted exam sheets For more information, visit www.xerox.com/omr Office S o LUTIONS Cata log 68 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Scanning 2 scanning Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Scanning 2 Output Management Scanning 1 O DEVEL PER Cost ands access control Omtool AccuRoute Cost ands access control Output Management Fax Fax Output Management ® This server-based document capture and handling platform provides fast, secure, and simultaneous document distribution to multiple destinations in multiple formats enabling organizations to perform complex document management tasks more efficiently. Designed for distributed enterprise document handling and accessible from any desktop computer or network-enabled scanning device (including digital MFPs), AccuRoute makes documents immediately accessible where and when they are needed most. The result: organizations achieve faster, more efficient document workflows, while reducing associated costs, complexity, and risk. Due to its native integration with industry leading document management systems, law firms, healthcare providers and financial services companies (where regulatory compliance to federal mandates such as SEC 17A are business critical) have found the AccuRoute solution to be a perfect fit for their document handling requirements. Key Features • Captures paper and electronic information for efficient document handling with distributed end-user access • Compatible with any networked scanner, scan-enabled digital printer, copier, fax, or Multi-Function Peripheral (MFP) • Converts paper and electronic documents into a variety of formats including text-searchable PDF, TIFF, JPEG, & TXT • Creates personal and public document handling rules that may be saved for re-use and are accessible from any “smart” MFP • Compresses documents up to 80% of the original file size, reducing electronic transmission (bandwidth) and storage • User-friendly desktop interface that directly leverages existing applications which eliminates the end-user need to learn proprietary screens by using familiar, native interfaces • Complies with corporate record retention policies and document archive requirements with comprehensive tracking and document archiving functionality. Business Challenge Business processes today require documents in specific formats such as PDF or TIFF files. IT storage limitations and transmission restrictions require documents to be compressed whenever possible. Key Challenges Addressed by Omtool AccuRoute • Reduce lost, misplaced, or misdirected files • Save real estate costs, required for paper file storage • Minimize courier or retrieval costs from off-site storage locations • Provide disaster recovery protection and business continuity in the event paper documents are lost or destroyed For more information, visit www.xerox.com/oar 69 O f f i c e So L U TI O N S C atalo g Scanning 2 Device Management Scanning 1 Scanning 1 GOLD Partner Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 www.omtool.com Device Management PLATINUM Partner System Requirements Scanning 2 Device Management • Pentium® 3 server-class processor, 1GHz or faster (Pentium 4 server-class processor, 2GHz or faster for T1 configurations) • 20 GB hard disk space • 512 MB RAM (1 GB RAM for T1 configurations) • Unoccupied PCI slot that can accommodate a full-length card (for servers with faxing capability) Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Scanning 2 scanning Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Output Management Scanning 2 Device Fax Management Scanning 1 Cost ands access control IPRO Copy+ Complete imaging and copy software solution for the legal industry, assisting with the discovery process for paper-based documents. With IPRO Copy+ an operator can rapidly copy, image, Bates number, and OCR legal documents in one step using a PC-based touch screen that offers a streamlined user interface. Cost ands access control Output Management Fax Fax Output Management O DEVEL PER Device Management Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management GOLD Partner Fax Scanning 1 www.iprocorp.com Scanning 2 Device Management System Requirements Scanning 2 PLATINUM PC System Device Management Key Features • Scan and Capture • Scans and captures from a multifunctional digital copier Scanning 2 Scanning 1 Partner • Pentium 4 Processor • 3.0 Ghz / 800FSB • 512K Cache • Hyper-Threading • Captures binding elements for easy assembly and reprinting • Memory 1GB, 400Mhz • Captures folder names and document descriptions • Keyboard and Mouse • Scans color documents and integrates them into the collection •Removable Media • Imports TIFF, PDF, and JPG images • CD/RW and/or DVD/RW Combo • Scans and prints documents in color • Graphic Card 64MB, nVidia • Transformation • Integrated Intel Gigabit Adapter (NIC) (10/100/1000) • Add, match and customize Image Keys easily • Add a Static Post Suffix to describe the suffix Operating System • Provides flexible Bates number formats • Microsoft Windows XP Professional • Provides easy Bates renumbering • Hyper-Threading feature preset to “ON” • Creates TIFF and PDF formats • Utilizes Adobe technology for PDFs • Creates OCR results Touch Screen Monitor • 15-inch Flat Panel Touch Screen • Print and View • Perform Quality Control prior to printing • Rotates and reorders pages prior to printing • Reprints pages, documents or collections from a CD, DVD, or hard disk • Includes an IPublish Viewer (runtime) with each export CD and DVD, free of charge • Stores and Reports Optional Cart from Anthro® Corp. (800.325.3841) • Cart - POC Cart P/N POCCSM/LG • Adjustable LCD Monitor Arm – LCDBK • CPU Shelf - 623SM • Equipment Shelf - 621SM • Stores document images on CD, DVD, or hard disk • PDF JBIG compression • Creates Manifest Reports and Job Cost Reports Business Challenge The legal community faces a wide range of copying challenges. Timing is critical as is providing the best services to your clients. The multitude of paper documents that a project can contain can slow down processes and provide inadequate service to clients. Key Challenges Addressed by IPRO Copy+ • Lost productivity due to staff performing manual copy tasks, rather than automating the process • Wasted time copying and scanning documents in separate steps • Costly rework due to inadequate quality control before printing Office S o LUTIONS Cata log 70 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Scanning 2 scanning Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Output Management Scanning 2 Device Fax Management Scanning 1 Cost ands access control IPRO eScanIT eScan-IT is a legal document management software solution that combines electronic discovery, conventional paper scanning, and printing in ONE application. eScan-IT searches electronic files, creates images, extracts text and metadata, scans paper, and prints and exports to popular litigation formats. Cost ands access control Output Management Fax Fax Output Management O DEVEL PER Device Management Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management GOLD Partner Fax Scanning 1 www.iprocorp.com Scanning 2 Device Management System Requirements Scanning 2 PLATINUM Device Management • High-end single or multi processor PC Key Features • EDD Capture • Use keywords to search drives, folders or individual files • Capture hundreds of file types Partner • 1 GB RAM • 120 GB HD • High Speed Network Adapter/Card • Standard Keyboard and Mouse • Discover emails and attachments • Touch Screen Monitor LCD - IPRO Copy+ (Required for IPRO Premium Scan if using MFD to scan) • Extract text, metadata and OCR • CD/DVD Burner • Multiple de-duplication levels • SCSI or Kofax adapter if required by scanner • Add EDD batches to projects • Windows 2000 or Windows XP Professional (preferred) • EDD Processing • Advanced Reporting Options • On the fly single or batch level QC by document type • Preview documents before processing • Advanced Excel, Word, and PowerPoint processing options • Process multi-level embedded objects by document type • Scan and Import • Scan and import images • Create TIFFs and/or searchable PDFs • Apply standard or custom Bates labels • Export TIFF, JPG and PDF files, or just the data only • Printing • Select and print electronic files with metadata slip sheets • Print documents without processing Business Challenge In a Legal Application there are often a number of document types, scanned images, as well as electronic documents in a project. These all need to have discovery done on them in order to decide what next steps are needed in a law suit. Why Choose Xerox? • Xerox offers a variety of devices that handle Bates Stamping • Easy to buy with a lease form Xerox 71 O f f i c e So L U TI O N S C atalo g Scanning 2 Scanning 1 Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Scanning 2 scanning Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Output Management Scanning 2 Device Fax Management Scanning 1 Cost ands access control RSA QDirect Cost ands access control Fax Output Management ™ Ideal for customers who operate one or more centralized print centers and desire a solution that will efficiently manage the entire print workflow and route jobs to the right devices at the right times. Qdirect.scan enables the end-user to scan, ticket and deliver hardcopy documents so they can be reproduced by the central print center. O DEVEL PER Output Management Fax Scanning 2 Device Management Scanning 1 Scanning 1 GOLD Fax Scanning 1 Scanning 2 Scanning 2 Device Management Partner Device Management Fax www.rocsoft.com Scanning 1 Scanning 2 Device Management System Requirements • RSA-supplied Sun server PLATINUM Partner Scanning 2 Device Management • PC, Mac, or Sun for Java-based queue management Key Features • More efficiently manage your entire print workflow with universal load balancing • Route jobs to the right devices at the right times with automated distribution • Focus on higher value tasks because your print center is automatically optimized • Manage chargeback with accounting for the enterprise printing • Accept any data stream – PostScript, PCL, LCDS, ASCII, and IPDS • Receive jobs from any origin – Mainframe, AS/400, network, ,LPR/LPD, Socket, MIS Print, IPDSPrint, Command line, and hot folders • Send jobs to any destination – printers, file server, fax server, archive system, email, or CD Business Challenge Print centers today face enormous challenges to increase efficiency, quality, and satisfaction with fewer resources. With consolidation of print centers there is a great need to manage jobs being sent to the main print facility. It is difficult to manage diverse jobs and print resources with multiple data streams and/or multiple printers, especially if there is a need to migrate legacy data streams to PostScript, PCL, or PDF. Another challenge - the increasing need to account for chargeback for all activity within enterprise. Key Challenges Addressed by RSA QDirect • Run an optimized print environment by utilizing versatile technology that can accept jobs from multiple sources and output them to multiple destinations • Jobs come from multiple sources, including the mainframe as well as the network •C  omplex array of jobs: some jobs need to be produced on a production color printer, while others simply need to be archived or burned to CD • Incomplete accounting of enterprise printing without a central point for all jobs to flow through For more information, visit www.xerox.com/qdirect Office S o LUTIONS Cata log 72 Cost ands access control Assessment Cost ands access control Output Management Document Management and archiving Output Management Office Software Catalog Assessment Assessment Document Management and archiving Cost ands access control Fax Output Management Document Management and archiving Fax Scanning 1 Scanning 1 Assessment Cost ands access control Assessment Document ManagementOutput Management Cost ands access control and archiving Document Management and archiving Device Management Scanning 2 Device Fax Management Output Management Scanning 2 Scanning 1 Cost ands access control Cost ands access control Output Management Fax Fax Output Management Scanning 2 Device Management Scanning 1 Scanning 1 Fax Scanning 1 Scanning 2 Scanning 2 Device Management Device Management Fax Scanning 1 Scanning 2 Device Management Scanning 2 Device Management Copyright © 2007 XEROX CORPORATION. All rights reserved. Contents of this publication may not be reproduced in any form without permission of XEROX CORPORATION. XEROX®, CentreWare®, Copier Assistant®, DocuShare®, Page Accountant, Scan to PC Desktop®, SMARTdocument Travel®, and SMARTsend®, are trademarks of XEROX CORPORATION in the U.S. and/or other countries. The information in this brochure is subject to change without notice. 610P729681 SOLCT-01UB